01 10 2018 Council MinutesTownship of
Proud Heritage, Exciting Future
Wednesday, January 10, 2018
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Present: Mayor H.S. Hughes
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 9:03 a.m.
Staff Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief
Present: Financial Officer/Treasurer; Andria Leigh, Director, Development
Services; Donna Hewitt, Director, Corporate Services; Shawn Binns,
Director, Operations and Community Services; Samah Othman,
Supervisor, Communications and Customer Service; Michelle Jakobi,
Manager, Compliance and Capital Project; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C180110-1
Moved by Jermey, Seconded by Hall
Be it resolved that the agenda for the Council meeting of Wednesday, January 10, 2018 be
received and adopted.
Carried.
Page 1 of 13
Council Minutes — Wednesday, January 10, 2018.
3. Disclosure of Pecuniary Interest:
Councillor Crawford declared a pecuniary interest on two of the requests within Item 12a)
Shawn Binns, Director, Operations and Community Services, re: 2018 Grants and Subsidy
Requests — Budget Allocation as he is President of The Oro Agricultural Society and a
Trustee of the Oro Station Hall. Councillor Crawford left the table during the discussions and
did not participate in the discussion or vote on the matters of the Oro Agricultural Society or
the Oro Station Hall.
Councillor Jermey declared a pecuniary interest on two of the requests within Item 12a)
Shawn Binns, Director, Operations and Community Services, re: 2018 Grants and Subsidy
Requests — Budget Allocation as he shows cattle at the Coldwater and Oro World's Fairs
and receives a cheque from both organizations. Councillor Jermey left the table during the
discussions and did not participate in the discussion or vote on the matters of the Coldwater
& District Agricultural Society and Oro Agricultural Society.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C180110-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 9:04 a.m. to discuss
• Solicitor -client privilege (Master Servicing); (Statutory Responsibility).
b) Motion to Rise and Report.
Motion No. C180110-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 9:59 a.m. and Recess until 10:00 a.m. at which
time we shall Report on the Closed Session Item 4
d) Robin Dunn, CAO re: Solicitor -client privilege (Statutory Responsibility).
and that Closed Session Item 4
c) Robin Dunn, CAO re: Solicitor -client privilege (Master Servicing).
be brought forward to Item 18 Closed Session Items (Unfinished Items).
Carried.
Carried.
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Council Minutes —Wednesday, January 10, 2018.
c) Robin Dunn, CAO re: Solicitor -client privilege (Master Servicing).
Staff present: Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief Financial
Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Michelle Jakobi, Manager, Compliance & Capital Projects; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman, Supervisor,
Communications and Customer Service.
Motion No. C180110-4
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the confidential correspondence dated January 9, 2018 from Chris Williams, Aird &
Berlis LLP and confidential verbal information presented by Robin Dunn, CAO re:
Solicitor -client privilege (Master Servicing) be received.
2. And That staff proceed as directed.
Carried.
d) Robin Dunn, CAO re: Solicitor -client privilege (Statutory Responsibility).
Staff present: Robin Dunn, Chief Administrative Officer; Mark DesLauriers, Chief Financial
Officer/Treasurer; Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate Services; Michelle Jakobi, Manager, Compliance & Capital Projects; Janette
Teeter, Supervisor, Clerk's Services/Deputy Clerk; Samah Othman, Supervisor,
Communications and Customer Service.
Motion No. C180110-5
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the confidential correspondence dated January 9 2018 from John Mascarin, Aird &
Berlis LLP and presented by Robin Dunn, CAO re: Solicitor -client privilege (Statutory
Responsibility) be received.
2. And That staff proceed as outlined.
Carried.
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Council Minutes — Wednesday, January 10, 2018.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, December 13, 2017.
Motion No. C180110-6
Moved by Macpherson, Seconded by Crawford
Be it resolved that the draft minutes of the Council meeting held on Wednesday, December
13, 2017 be received and adopted as printed and circulated.
Carried.
b) Minutes of Council meeting held on Wednesday, December 20, 2017.
Motion No. C180110-7
Moved by Hall, Seconded by Jermey
Be it resolved that the draft minutes of the Council meeting held on Wednesday, December
20, 2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations:
None.
9. Presentations:
None.
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Council Minutes —Wednesday, January 10, 2018.
10. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal comments to
Council, in Open Session, on matters scheduled on the current agenda, and shall be
conducted as follows:
No one provided Open Forum comments.
12. Reports of Municipal Officers:
a) Shawn Binns, Director, Operations and Community Services, re: 2018 Grants and
Subsidy Requests — Budget Allocation.
Councillor Crawford declared a pecuniary interest on two of the requests within Item
12a) Shawn Binns, Director, Operations and Community Services, re: 2018 Grants anc
Subsidy Requests — Budget Allocation as he is President of The Oro Agricultural
Society and a Trustee of the Oro Station Hall. Councillor Crawford left the table during
the discussions and did not participate in the discussion or vote on the matters of the
Oro Agricultural Society or the Oro Station Hall.
Councillor Jermey declared a pecuniary interest on two of the requests within Item 12a)
Shawn Binns, Director, Operations and Community Services, re: 2018 Grants and
Subsidy Requests — Budget Allocation as he shows cattle at the Coldwater and Oro
World's Fairs and receives a cheque from both organizations. Councillor Jermey left
the table during the discussions and did not participate in the discussion or vote on the
matters of the Coldwater & District Agricultural Society and Oro Agricultural Society.
Page 5 of 13
Council Minutes — Wednesday, January 10, 2018.
Motion No. C180110-8
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence presented by Shawn Binns, Director, Operations and
Community Services, re: 2018 Grant and Subsidy Requests - Budget Allocation be
received.
2. That the 2018 Grant Requests be approved in the following amounts:
3. And That the applicants be notified of Council's decision under the Mayor's
signature.
Motion No. C180110-9
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the 2018 grant request from Coldwater & District Agricultural
the amount of $200.00.
2. And That the applicant be notified of Council's decision under the
Carried.
Society be approved in
Mayor's signature.
Carried.
Page 6 of 13
User Group
Amount Approved
A
Coldwater & District Agricultural Society
Separate grant motion
B
Copeland Forest Friends Association
$500.00
C
Doors Open
$1,000.00
D
Orillia Museum of Art & History
Nil
E
Oro A ricultural Society
Separate grant motion
F
Oro Horticultural Society
$2,000.00 grant;
separate subsidy motion
G
Oro Station Community Hall
Se arate rant motion
H
Rugby Co munity Hall
$2,500.00
I
Shanty Bay Firefighters
Separate su sidy motion
3. And That the applicants be notified of Council's decision under the Mayor's
signature.
Motion No. C180110-9
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the 2018 grant request from Coldwater & District Agricultural
the amount of $200.00.
2. And That the applicant be notified of Council's decision under the
Carried.
Society be approved in
Mayor's signature.
Carried.
Page 6 of 13
Council Minutes —Wednesday, January 10, 2018.
Motion No. C180110-10
Moved by Coutanche, Seconded by Macpherson
Be it resolved
That the 2018 grant request from Oro Agricultural Society be approved in the amount of
$500.00.
And That the applicant be notified of Council's
Motion No. C180110-11
Moved by Hall, Seconded by Jermey
decision under the Mayor's signature.
Carried.
Be it resolved
1. That the 2018 grant request from Oro Station Hall be approved in the amount of
$2,500.00.
2. And That the applicant be notified of Council's decision under the Mayor's signature.
Carried.
Motion No. C180110-12
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the 2018 subsidy request from Shanty Bay Firefighters be approved in the amount of
$380.00 for the use of the Shanty Bay Ball Diamond.
2. And That the applicant be notified of Council's decision under the Director, Operations
and Community Services' signature.
Carried.
Motion No. C1 80110-13
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the 2018 subsidy request from Oro-Medonte Horticultural Society be approved in the
amount of $2,612.75 for the use of the Oro-Medonte Community Centre Banquet Hall
and Community Centre Meeting Room.
2. And That the applicant be notified of Council's decision under the Director, Operations &
Community Services' signature.
Carried.
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Council Minutes — Wednesday, January 10, 2018.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcce and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough, Councillors Macpherson, Jermey, Coutanche, Hall, Crawford.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2018 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
November 24, 2017.
Staff Recommendation: Receive for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
November 24, 2017.
Staff Recommendation: Receive for Information Only.
d) Correspondence from Charles Sousa, Minister, Ministry of Finance re: Legalization of
Cannabis Update.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated January 4, 2018 from Ministry of Environment and Climate
Change (MOECC) re: Community Emissions Reduction Planning.
Staff Recommendation: Receive for Information Only.
Page 8 of 13
Council Minutes —Wednesday, January 10, 2018.
Motion No. C180110-14
Moved by Crawford, Seconded by Macpherson
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, 2018 Oro-Medonte Citizen of the Year and Ontario Senior
of the Year Nomination Notice.
b) Minutes of Nottawasaga Valley Conservation Authority meeting held on Friday,
November 24, 2017.
Received for Information Only.
c) Minutes of Lake Simcoe Region Conservation Authority meeting held on Friday,
November 24, 2017.
Received for Information Only.
d) Correspondence from Charles Sousa, Minister, Ministry of Finance re: Legalization of
Cannabis Update.
Received for Information Only.
e) Correspondence dated January 4, 2018 from Ministry of Environment and Climate
Change (MOECC) re: Community Emissions Reduction Planning.
Received for Information Only.
Carried.
15. Communications/Petitions:
a) Correspondence received December 19, 2017 from Trish Barnett, Coordinator,
BOD/CAP, Projects and Services, Lake Simcoe Region Conservation Authority (LSRCA)
re: LSRCA Annual General Meeting, Friday, January 26, 2018, 10:00 a.m. to 2:00 p.m.,
Newmarket Old Town Hall, 460 Botsford Street, Newmarket.
Motion No. C180110-15
Moved by Hall, Seconded by Jermey
Be it resolved that the correspondence received December 19, 2017 from Trish Barnett,
Coordinator, BOD/CAP, Projects and Services, Lake Simcoe Region Conservation Authority
(LSRCA) re: LSRCA Annual General Meeting, Friday, January 26, 2018, 10:00 a.m. to 2:00
p.m., Newmarket Old Town Hall, 460 Botsford Street, Newmarket be received.
Carried.
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Council Minutes —Wednesday, January 10, 2018.
b) Correspondence from Marion Homer, 6331 Line 8 North re: Request for Exemption to
By -Law No. 2011-177 "Canine Control By -Law".
Motion No. C180110-16
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That the correspondence from Marion Homer, 6331 Line 8 North re: Request for
Exemption to By -Law No. 2011-177 "Canine Control By -Law" be received.
2. That an exemption be granted to Marion Homer, 6331 Line 8 North under By -Law 2011-
177, Canine Control By-law, to harbour more than three (3) dogs without a kennel license.
3. That the four (4) dogs continue to be licensed pursuant to the Canine Control By -Law.
4. That Marion Homer be advised that the maximum number of dogs permitted at any time
under this exemption is four (4) until a dog ceases to reside at the location for a period of
up to 24 months.
5. That the exemption is for the applicant's current location only and is not transferable.
6. That should the owners of the dogs contravene any section of the Canine Control By -Law,
this exemption be withdrawn.
7. And That the applicant be advised of Council's decision under the Chief Municipal Law
Enforcement Officer's signature.
Carried.
c) Correspondence dated November 16, 2017 from Mike Neumann, Project Manager,
Planmac Engineering Inc. re: Rehabilitation/Replacement of Structures and Culverts and
Electrical Improvements along Highway 11 and 12, Detail Design and Class
Environmental Assessment Study (GWP 2087-15-00 / 2295-17-00 / 2197-17-00),
Application for Exemption to By -Law No. 2012-167 "Noise By -Law".
Motion No. C180110-17
Moved by Hall, Seconded by Jermey
Be it resolved
K,
3.
That the correspondence dated November 16, 2017 from Mike Neumann, Project
Manager, Planmac Engineering Inc. re: Rehabilitation/Replacement of Structures
and Culverts and Electrical Improvements along Highway 11 and 12, Detail Design
and Class Environmental Assessment Study (GWP 2087-15-00 / 2295-17-00 / 2197-
17-00), Application for Exemption to By -Law No. 2012-167 "Noise By -Law" be
received.
That an exemption be granted to Township Noise By-law No. 2012-167 for the
portion of the project within the boundaries of the Township of Oro-Medonte as
outlined in the said correspondence and Application for Noise Exemption.
And That the applicant be notified of Council's decision under the Chief Municipal
Law Enforcement Officer's signature.
Carried.
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Council Minutes —Wednesday, January 10, 2018.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2018-003: A By-law to provide for an interim tax levy and to provide for the
payment of taxes and to provide for penalty and interest.
b) By -Law No. 2018-006: A By -Law to Repeal By -Law No. 2017-106 "A By-law to Appoint
an Interim Clerk and to Repeal By-law No. 2006-069".
Motion No. C180110-18
Moved by Crawford, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2018-003: A By-law to provide for an interim tax levy and to provide for the
payment of taxes and to provide for penalty and interest.
b) By -Law No. 2018-006: A By -Law to Repeal By -Law No. 2017-106 "A By-law to Appoint
an Interim Clerk and to Repeal By-law No. 2006-069".
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
Motion No. C1 80110-19
Moved by Jermey, Seconded by Hall
Be it resolved that we do now go in Closed Session at 11:40 a.m. to discuss
Solicitor -client privilege (Master Servicing).
Carried.
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Council Minutes —Wednesday, January 10, 2018.
b) Motion to Rise and Report
Motion No. C180110-20
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now Rise at 12:58 p.m. and Report on the Closed Session Item 4c)
Robin Dunn, CAO re: Solicitor -client privilege (Master Servicing).
Carried.
Refer to Item 4c).
19.Confirmation By -Law:
a) By -Law No. 2018-004: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, January 10, 2018.
Motion No. C180110-21
Moved by Jermey, Seconded by Hall
Be it resolved that By -Law No. 2018-004: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 10, 2018 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
20. Questions from the Public Clarifying an Agenda Item:
Questions from the Public Clarifying an Agenda Item provides an opportunity for the
members of the public to seek clarification with respect to the decision which was made on
an agenda item, the meaning of the decision and the next steps as a result of the decision.
No one posed any questions.
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Council Minutes —Wednesday, January 10, 2018.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C180110-22
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now adjourn at 12:59 p.m.
Dep W y Clerk, Janette Teeter
Carried.
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