02 06 2025 Special Council Meeting Minutes6),Township of
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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Thursday, February 6, 2025 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Regrets: Councillor Lori Hutcheson
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Shannon Johnson, Director,
Finance/Chief Financial Officer; Dylan Flannery, Director, Operations and
Community Services; Michelle Jakobi, Director, Environmental Services;
Ralph Dominelli, Executive Staff Officer/Fire Chief; Roree Payment,
Deputy Fire Chief of Operations; Karla Musso-Garcia, Manager,
Operations; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk;
Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
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Special Council Meeting Minutes — Thursday, February 6, 2025.
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC250206-1
Moved by Schell, Seconded by Clark
Be it resolved that the agenda for the Special Council meeting of Thursday, February 6,
2025 be received and adopted.
Carried.
Motion No. SC250206-2
Moved by Bard, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Deputations/Presentations:
a) Ted Markle, Executive Director, Mariposa House Hospice re: Grant/Subsidy Request.
Motion No. SC250206-3
Moved by Young, Seconded by Schell
Be it resolved
1. That the deputation correspondence presented by Ted Markle and Emily Lazareth,
Clinical Manager, Executive Director, Mariposa House Hospice re: Grant/Subsidy
Request be received.
2. That Section 14.8 o) of Procedural By -Law 2023-043 be waived.
3. That the Grant/Subsidy request be referred to the 2025/26 budget deliberations.
Carried.
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Special Council Meeting Minutes — Thursday, February 6, 2025.
b) Rebecca Carrick, Community Standards Coordinator/Secretary-Treasurer, Couchiching
OPP Detachment Board re: Budget Presentation.
Motion No. SC250206-4
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That the deputation correspondence presented by Rebecca Carrick, Community
Standards Coordinator/Secretary-Treasurer, Couchiching OPP Detachment Board
re: Budget Presentation be received.
2. That Section 14.8 o) of Procedural By -Law 2023-043 be waived.
3. That the Grant/Subsidy request be referred to the 2025/26 budget deliberations.
Carried.
5. Open Forum:
None.
6. Reports of Municipal Officers for Action:
a) FI2025-02, Christy Scheffel, Deputy Treasurer/Manager of Accounting re: Municipal Pool
Insurance.
Motion No. SC250206-5
Moved by Clark, Seconded by Young
Be it resolved
1. That F12025-02, Christy Scheffel, Deputy Treasurer/Manager of Accounting re:
Municipal Pool Insurance be received and adopted.
2. That Council approve the request to join the local Municipal Insurance Pool
effective June 1, 2025.
3. That the applicable draft by-law be brought forward to the February 12, 2025
Council meeting.
4. That the Director, Finance/CFO, or designate, be authorized to represent the
Township of Oro-Medonte on the County of Simcoe Insurance Pool Advisory
Board.
5. That the County of Simcoe be notified of Council's decision under the Deputy
Treasurer/Manager of Accounting's signature.
Carried.
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Special Council Meeting Minutes — Thursday, February 6, 2025.
b) DS2025-017, Curtis Shelswell, Manager, Municipal Law re: 2016 Ford Taurus
Interceptor (Modified Police Vehicle) Recommendation.
Motion No. SC250206-6
Moved by Schell, Seconded by Bard
Be it resolved
1. That DS2025-017, Curtis Shelswell, Manager, Municipal Law re: 2016 Ford Taurus
Interceptor (Modified Police Vehicle) Recommendation be received and adopted.
2. That Council approve the divestment of the 2016 Ford Taurus Interceptor
(Modified Police Vehicle).
3. That the Director, Operations & Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That Staff continue to work with the Ontario Provincial Police, the Couchiching
Police Services Board and the Township's Traffic Safety Advisory Committee to
review opportunities to enhance traffic safety.
Carried.
c) FI2025-03, Shannon Johnson, Director, Finance/Chief Financial Officer and Senior
Management Team re: Pre -Budget Approval for 2025 Fleet & Capital Projects.
Motion No. SC250206-7
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That FI2025-03, Shannon Johnson, Director, Finance/Chief Financial Officer and
Senior Management Team re: Pre -Budget Approval for 2025 Fleet & Capital
Projects be received and adopted.
2. That staff be directed to commence the tender process in advance of the 2025
Budget Deliberations for the projects identified in this report.
3. That the 2025 fleet replacements included in report with a total value of $947,000
be approved for purchase, included and funded in the 2025 Capital Budget.
4. That Council approve the design of Bridge 2 - Bailey Bridge in the amount of
$50,000 to be included and funded in the 2025 Capital Budget.
5. That Council approve the purchase of replacement generators for Fire Station 3
and the South Operations Yard in the amount $85,000 to be included and funded
in the 2025 Capital Budget.
6. That the Director, Finance / CFO be authorized to execute the appropriate
agreements on behalf of the Township.
Carried.
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Special Council Meeting Minutes — Thursday, February 6, 2025.
7. Reports of Municipal Officers for Information Only:
a) Shannon Johnson, Director, Finance/Chief Financial Officer, memorandum
correspondence dated February 6, 2025 re: 2025-2026 Budget Timeline Amendment.
b) Ralph Dominelli, Executive Officer/Fire Chief (Outgoing); and Roree Payment, Executive
Officer/Fire Chief (Incoming) re: Oro-Medonte Fire & Emergency Services Update.
Motion No. SC250206-8
Moved by Young, Seconded by Lavoie
Be it resolved that the reports, as listed under Item #7, Reports of Municipal Officers
for Information Only, be received:
a) Shannon Johnson, Director, Finance/Chief Financial Officer, memorandum
correspondence dated February 6, 2025 re: 2025-2026 Budget Timeline
Amendment.
b) Ralph Dominelli, Executive Officer/Fire Chief (Outgoing); and Roree Payment,
Executive Officer/Fire Chief (Incoming) re: Oro-Medonte Fire & Emergency
Services Update.
Carried.
8. By -Laws:
a) 2025-013: A By-law to Appoint a Fire Chief and Repeal By -Law No. 2024-016.
Motion No. SC250206-9
Moved by Schell, Seconded by Clark
Be it resolved that By -Law No. 2025-013:
a) 2025-013: A By-law to Appoint a Fire Chief and Repeal By -Law No. 2024-016
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
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Special Council Meeting Minutes — Thursday, February 6, 2025.
9. Confirmation By -Law:
a) 2025-016: Being a By -Law to Confirm the Proceedings of the Special Council Meeting
held on Thursday, February 6, 2025.
Motion No. SC250206-10
Moved by Bard, Seconded by Schell
Be it resolved that By -Law No. 2025-016: Being a by-law to confirm the proceedings of the
Special Council meeting held on Thursday, February 6, 2025 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
10. Adjournment:
a) Motion to Adjourn.
Motion No. SC250206-11
Moved by Clark, Seconded by Young
Be it resolved that we do now adjourn at 4:55 p.m.
_„„eco
/Mayor, Randy Greenlaw Cle
Yvonne Aubichon
Carried.
Carried.
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