04 13 2022 Council Minutes��
Township of
lellante
Proud Heritage, Exciting Future
Wednesday, April 13, 2022
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Meeting
2018-2022 Council
Present: Mayor H.S. Hughes
Councillor Ian Veitch
Councillor Tammy DeSousa
Councillor Cathy Keane
Councillor Shawn Scott
Councillor Randy Greenlaw
Regrets: Deputy Mayor Ralph Hough
9:00 a.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Andria
Present: Leigh, Deputy CAO/Director, Development Services; Michelle Jakobi,
Director, Environmental Services; Donna Hewitt, Director, Corporate
Services; Shawn Binns, Director, Operations and Community Services;
Tamara Obee, Director, Human Resources; Harold Daynard, Manager,
Information Technology; Jenny Leggett, Public Relations Officer/
Communications; Jennifer Whitley, Economic Development &
Communications Advisor; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Moment of Reflection:
Mayor H.S. Hughes assumed the Chair at the above noted time and called the meeting to
order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, April 13, 2022.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C220413-1
Moved by Keane, Seconded by Greenlaw
Be it resolved that the agenda for the Council meeting of Wednesday, April 13, 2022 be
received and adopted, as amended, to replace Solicitor -client privilege to Information
explicitly provided in confidence by a third party for Item 4c).
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Veitch declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
due to the proximity of my backyard property abutting the Freed Development property that
is seeking a minor variance in adjustment of two proposed condo buildings on that property.
Mayor H.S. Hughes declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
as his son lives in the area that is notified of a development application proposal.
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Council Meeting Minutes — Wednesday, April 13, 2022.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C220413-2
Moved by Scott, Seconded by Keane
Be it resolved that we do now go in Closed Session at 9:03 a.m. to discuss
• Information explicitly provided in confidence by a third party (Oro Station Development
Co. Ltd.).
Carried.
b) Motion to Rise and Report.
Motion No. C220413-3
Moved by Veitch, Seconded by Scott
Be it resolved that we do now Rise at 10:09 a.m. and Report on the Closed Session Item 4
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Information explicitly provided in confidence by a third party (Oro Station Development
Co. Ltd.).
Carried.
c) Robin Dunn, CAO; Andria Leigh, Deputy CAO/Director, Development Services re:
Solicitor -client privilege (Oro Station Development Co. Ltd.).
The following staff were present: Robin Dunn, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Andria Leigh, Deputy CAO/Director, Development Services; Donna Hewitt,
Director, Corporate Services; Geoffrey Campbell, Oro Station; Raivo Uukkivo, Cassels Brock
& Blackwell LLP.
Motion No. C220413-4
Moved by DeSousa, Seconded by Veitch
Be it resolved
1. That the confidential third party information presented by Robin Dunn, CAO; and Andria
Leigh, Deputy CAO/Director, Development Services re: (Oro Station Development Co.
Ltd.) be received.
2. And that the Township solicitor review and report back to Council at the next meeting.
Carried.
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Council Meeting Minutes — Wednesday, April 13, 2022.
8. Deputations/Presentations:
a) Paul Mondell, Freed Developments re: Request for Council Resolution under Section
45(1.4) of the Planning Act, HSV Limited Partnership (Freed Developments) - Minor
Variance Submission.
Councillor Veitch declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
due to the proximity of my backyard property abutting the Freed Development property that
is seeking a minor variance in adjustment of two proposed condo buildings on that property.
Councillor Veitch turned off his video, stepped back from the table and did not participate in
the discussion or vote on this item.
Mayor H.S. Hughes declared a conflict of interest on Item 8a) Deputation by Paul Mondell,
Freed Developments re: Request for Council Resolution under Section 45(1.4) of the
Planning Act, HSV Limited Partnership (Freed Developments) - Minor Variance Submission
as his son lives in the area that is notified of a development application proposal.. Mayor
H.S. Hughes turned off his video, stepped back from the table and did not participate in the
discussion or vote on this item.
Councillor Keane assumed the Chair.
Motion No. C220413-5
Moved by Scott, Seconded by DeSousa
Be it resolved
1. That the correspondence dated April 7, 2022 from Kory Chisholm, Partner and Ellen
Ferris, Associate MHBC Planning Urban Design & Landscape Architecture and
deputation presented by Paul Mondell, Freedman Developments re: Request for Council
Resolution under Section 45(1.4) of the Planning Act, HSV Limited Partnership (Freed
Developments) - Minor Variance Submission be received.
2. That Section 14.8, Item o) of the Consolidated Procedural By -Law 2017-165 be waived.
3. That, in accordance with Section 45 (1.4) of the Planning Act, R.S.O. 1990 c.P.13, the
Council of the Township of Oro-Medonte approve the consideration of a Minor Variance
application to proceed within the two year period from the approval of the associated
Zoning By -Law Amendment application 2019-ZBA-23 for the proposed development at
Horseshoe Valley Resort submitted on behalf of HSV Limited Partnership (Freed
Developments).
4. That the applicant be advised of Council's decision under the Director, Development
Services' signature.
Mayor H.S. Hughes assumed the Chair.
Carried.
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Council Meeting Minutes — Wednesday, April 13, 2022.
5. Minutes of Council and Committees:
a) Minutes of Joint Accessibility Advisory Committee meetings held on Thursday, January
20 and Wednesday, February 2, 2022.
b) Minutes of Heritage Committee meeting held on Monday, March 21, 2022.
c) Minutes of Council meeting held on Wednesday, March 23, 2022.
d) Minutes of Special Council meeting held on Friday, April 1, 2022.
Motion No. C220413-6
Moved by Scott, Seconded by DeSousa
Be it resolved that the
a) Minutes of the Joint Accessibility Advisory Committee meetings held on Thursday,
January 20 and Wednesday, February 2, 2022; and draft
b) Minutes of Heritage Committee meeting held on Monday, March 21, 2022;
be received and that the draft minutes of the
c) Council meeting held on Wednesday, March 23, 2022; and
d) Special Council meeting held on Friday, April 1, 2022
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
a) Correspondence dated March 14, 2022 from John Maheu, Executive Director,
Association of Ontario Road Supervisors (AORS) re: AORS Public Works Leadership
Development Program (PWLDP) Graduate - Scott Thomson.
Motion No. C220413-7
Moved by Greenlaw, Seconded by Scott
Be it resolved
1. That the correspondence dated March 14, 2022 from John Maheu, Executive Director,
Association of Ontario Road Supervisors (AORS) re: AORS Public Works Leadership
Development Program (PWLDP) Graduate - Scott Thomson be received.
2. That Scott Thomson be recognized, for successfully completing the Public Works
Leadership Development Program, under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, April 13, 2022.
7. Public Meetings:
None.
9. Open Forum:
None.
10. Reports of Municipal Officers for Action:
a) Robin Dunn, CAO, correspondence dated March 26, 2022 from Association of
Municipalities of Ontario (AMO) re: AMO 2022 Conference Launch, Request for Council
Consideration to Reschedule Council Meeting date of August 17, 2022 to Thursday,
August 18, 2022.
Motion No. C220413-8
Moved by Veitch, Seconded by Scott
Be it resolved
1. That the correspondence dated March 26, 2022 from Association of Municipalities of
Ontario (AMO) and presented by Robin Dunn, CAO, re: AMO 2022 Conference Launch,
Request for Council Consideration to Reschedule Council Meeting date of August 17,
2022 to Thursday, August 18, 2022 be received.
2. That the August 17, 2022 Council meeting be rescheduled to Thursday, August 18, 2022.
3. That staff proceed accordingly.
Carried.
b) CS2022-11, Jennifer Whitley, Economic Development & Communications Advisor re:
Craighurst Community Activation Project.
Motion No. C220413-9
Moved by Keane, Seconded by Veitch
Be it resolved
1. That CS2022-11, Jennifer Whitley, Economic Development & Communications Advisor
re: Craighurst Community Activation Project be received and adopted.
2. That should the funding submission to My Main Street be successful, that the Mayor and
Clerk be authorized to execute the necessary agreements to secure funding;
3. That, the Economic Development & Communications Advisor be directed to initiate the
project immediately and provide updates to Council as needed.
Carried.
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• Council Meeting Minutes — Wednesday, April 13, 2022.
c) CS2022-10, Janette Teeter, Deputy Clerk re: 2022 Oro-Medonte Citizen and Ontario
Senior of the Year Awards.
Motion No. C220413-10
Moved by Scott, Seconded by Veitch
Be it resolved
1. That CS2022-10, Janette Teeter, Deputy Clerk re: 2022 Oro-Medonte Citizen and Ontario
Senior of the Year Awards be received and adopted.
2. That Sheila Craig be approved by Council as the recipient of the 2022 Oro-Medonte
Citizen of the Year Award, as voted by the Citizen/Senior of the Year Advisory Group
through the approved voting process.
3. That Michael Oliver be approved by Council as the recipient of the 2022 Ontario Senior of
the Year, as voted by the Citizen/Senior of the Year Advisory Group through the approved
voting process.
4. That staff proceed accordingly to arrange the two award recognition ceremonies.
5. That a review be completed with the Group members to solicit their input for any
suggested improvements.
6. And that the recipients be notified of Council's decision under the Mayor's signature.
Carried.
11. Reports of Municipal Officers for Information Only:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Motion No. C220413-11
Moved by Veitch, Seconded by Greenlaw
Be it resolved that the report, as listed under Item #11, Reports of Municipal Officers for
Information Only, be received:
a) Robin Dunn, CAO re: Update on COVID-19 Actions.
Carried.
12. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor H.S. Hughes; Councillors Keane
and Scott.
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Council Meeting Minutes — Wednesday, April 13, 2022.
b) Councillor Scott re: Opioid Overdose - Naloxone Intervention.
Motion No. C220413-12
Moved by Scott, Seconded by Keane
Be it resolved
1. That the correspondence presented by Councillor Scott re: Opioid Overdose - Naloxone
Intervention be received.
2. That, as outlined in the business case presented by Councillor Scott, In keeping with the
Community Safety and Well Being initiative that the Province of Ontario has developed -
that the Township of Oro-Medonte implements the following strategy:
• Develop a social media and website campaign to educate and inform the community
on opioids, and the Townships initiatives;
• Issue a media release to advise the community of the Township's initiatives;
• Fire & Emergency Services vehicles shall be equipped with 2 Naloxone, Narcan
Kits;
• All Firefighters be trained and equipped with their own, personal Narcan Kit;
• All Council members be trained and equipped with their own, personal Narcan Kit.
Council members attend most community events and could potentially be first 'on -
scene';
• All Township Bylaw Enforcement Officers be trained and equipped with their own
personal Narcan Kit;
• All Township facilities open to the public (Township Administration Office, Township
Community Arena) be equipped with 2 Naloxone, Narcan Kits and that front line
Township staff in these facilities be trained accordingly;
• That the Township of Oro-Medonte office, maintain a supply of Narcan Kits for
distribution to the community as requested;
• That the Narcan Kit utilized be the Nasal Spray unit.
3. That Councillor Scott liaise with the relative Township staff to proceed as outlined.
Unanimously Carried.
13.Announcements:
The following members of Council provided Announcements: Councillor Keane.
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Council Meeting Minutes — Wednesday, April 13, 2022.
14.Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Media Release, April 4, 2022, Oro-Medonte Fire &
Emergency Services Urges Everyone to Stay Connected to Fire Safety.
2. Township of Oro-Medonte, Office Closure, Friday, April 15 (Good Friday) and
Monday, April 18, 2022 (Easter Monday).
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 25,
2022.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 25,
2022 and highlights of meeting held on March 25, 2022.
Staff Recommendation: Receive for Information Only.
d) Minutes of Orillia Public Library Board meeting held on March 23, 2022.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated March 17, 2022 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: 2022 Virtual Rural Ontario Municipal Association (ROMA)
Conference.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated March 17, 2022 from the City of Orillia re: Holland Marsh
Phosphorus Recycling Facility.
Staff Recommendation: Receive for Information Only.
g)
Correspondence dated March 18, 2022 from Carla Nell, Vice -President, Corporate
Relations, Stakeholder Engagement and Innovations, Independent Electricity System
Operator (IESO) re: Municipal Involvement in Procuring New Electricity Supply
Facilities.
Staff Recommendation: Receive for Information Only.
h) Correspondence dated March 21, 2022 from Stephanie Maguire, Program & Volunteer
Coordinator - Central East Region, Autism Ontario, re: Request to Proclaim, April 2,
2022 as "World Autism Day".
Staff Recommendation: Receive, Proclaim, Post on Township's Website, Advise
under Mayor's Signature.
i) Correspondence dated March 29, 2022 from Wayne Emmerson, Chairman and CEO,
Regional Municipality of York, Chairman, LSRCA Board of Directors, Lake Simcoe
Region Conservation Authority re: Request from Ukrainian National Federation of
Canada - Toronto Branch.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, April 13, 2022.
J)
Correspondence dated March 25, 2022 from Lake Simcoe Region Conservation
Authority re: Free Informational Webinar on LDD Moth (or Spongy Moth, previously
referred to as European Gypsy Moth), Wednesday, April 20, 2022, 6:30 p.m.
Recommendation: Receive for Information Only.
k) Correspondence dated April 3, 2022 from Candy Keillor, Community Engagement
Specialist, Operation Smile Canada re: Request for Proclamation, June 19, 2022 as
"Longest Day of SMILES®.
Staff Recommendation: Receive, Proclaim, Post on Township Website, Advise
under Mayor's Signature.
I) Correspondence dated April 4, 2022 from Patti Burns, Volunteer, MS Society of Canada
re: Request for Proclamation, May, 2002 as "MS Awareness Month".
Staff Recommendation: Receive, Proclaim, Post on Website, Advise under
Mayor's Signature.
m) Correspondence dated April 6, 2022 from Steve Clark, Minister of Municipal Affairs and
Housing (MMAH) re: MMAH Orders under the Reopening Ontario Act.
Staff Recommendation: Receive for Information Only.
n) Correspondence from Severn Sound Environmental Association (SSEA) re: 2022 SSEA
Tree Seedling Program.
Staff Recommendation: Receive for Information Only.
Motion No. C220413-13
Moved by DeSousa, Seconded by Scott
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed with the exception of Item 14n) to
be pulled and voted on separately:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Media Release, April 4, 2022, Oro-Medonte Fire &
Emergency Services Urges Everyone to Stay Connected to Fire Safety.
2. Township of Oro-Medonte, Office Closure, Friday, April 15 (Good Friday) and
Monday, April 18, 2022 (Easter Monday).
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on February 25,
2022.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, minutes of meeting held on February 25,
2022 and highlights of meeting held on March 25, 2022.
Received for Information Only.
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Council Meeting Minutes — Wednesday, April 13, 2022.
d) Minutes of Orillia Public Library Board meeting held on March 23, 2022.
Received for Information Only.
e) Correspondence dated March 17, 2022 from Steve Clark, Minister, Ministry of Municipal
Affairs and Housing re: 2022 Virtual Rural Ontario Municipal Association (ROMA)
Conference.
Received for Information Only.
f) Correspondence dated March 17, 2022 from the City of Orillia re: Holland Marsh
Phosphorus Recycling Facility.
Received for Information Only.
g)
Correspondence dated March 18, 2022 from Carla Nell, Vice -President, Corporate
Relations, Stakeholder Engagement and Innovations, Independent Electricity System
Operator (IESO) re: Municipal Involvement in Procuring New Electricity Supply Facilities.
Received for Information Only.
h) Correspondence dated March 21, 2022 from Stephanie Maguire, Program & Volunteer
Coordinator - Central East Region, Autism Ontario, re: Request to Proclaim, April 2, 2022
as "World Autism Day".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
i) Correspondence dated March 29, 2022 from Wayne Emmerson, Chairman and CEO,
Regional Municipality of York, Chairman, LSRCA Board of Directors, Lake Simcoe
Region Conservation Authority re: Request from Ukrainian National Federation of
Canada - Toronto Branch.
Received for Information Only.
J)
Correspondence dated March 25, 2022 from Lake Simcoe Region Conservation Authority
re: Free Informational Webinar on LDD Moth (or Spongy Moth, previously referred to as
European Gypsy Moth), Wednesday, April 20, 2022, 6:30 p.m.
Received for Information Only.
k) Correspondence dated April 3, 2022 from Candy Keillor, Community Engagement
Specialist, Operation Smile Canada re: Request for Proclamation, June 19, 2022 as
"Longest Day of SMILES®.
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
I) Correspondence dated April 4, 2022 from Patti Burns, Volunteer, MS Society of Canada
re: Request for Proclamation, May, 2002 as "MS Awareness Month".
Received, Proclaimed, Posted on Township's Website, Advised under Mayor's
Signature.
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Council Meeting Minutes — Wednesday, April 13, 2022.
m) Correspondence dated April 6, 2022 from Steve Clark, Minister of Municipal Affairs and
Housing (MMAH) re: MMAH Orders under the Reopening Ontario Act.
Received for Information Only.
Carried.
n) Correspondence from Severn Sound Environmental Association (SSEA) re: 2022 SSEA
Tree Seedling Program.
Motion No. C220413-14
Moved by Veitch, Seconded by Greenlaw
Be it resolved
1. That Consent Agenda Item 14n) re: Request to move seedlings for the SSEA Tree
Seedling Program from Midland to a new distribution site in Severn on May 6, 2022 be
approved.
2. And that the SSEA be advised under the Mayor's signature.
Carried.
15. Communications/Petitions:
a) Petition received March 28, 2022 from Hillary Handy re: Warminster Community Petition
Regarding Highway 12 / Warminster Sideroad Signal.
Motion No. C220413-15
Moved by DeSousa, Seconded by Keane
Be it resolved that the petition received March 28, 2022 from Hillary Handy re: Warminster
Community Petition Regarding Highway 12 / Warminster Sideroad Signal be received.
Carried.
16.Notice of Motions:
None.
17. By -Laws:
None.
18.Closed Session Items (Unfinished Items):
None.
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• Council Meeting Minutes — Wednesday, April 13, 2022.
19.Confirmation By -Law:
a) 2022-037: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, April 13, 2022.
Motion No. C220413-16
Moved by Greenlaw, Seconded by Veitch
Be it resolved that By -Law No. 2022-037: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, April 13, 2022 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C220413-17
Moved by Keane, Seconded by Scott
Be it resolved that we do now adjourn at 11:38 a.m.
ayor, H.S. ilughes
Cle�k,'.Yvonne Aubichon
Carried.
Carried.
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