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Wednesday, December 13, 2023
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
2:47 p.m.
Staff Robin Dunn, Chief Administrative Officer; Yvonne Aubichon, Clerk; Donna
Present: Hewitt, Director, Corporate Services; Nelly Morrow, Director,
Finance/Chief Financial Officer; Tamara Obee, Director, Human
Resources; Brent Spagnol, Director, Development Services; George
Vadeboncoeur, Planner; Michelle Jakobi, Director, Environmental
Services; Justin Metras, Manager, Infrastructure and Capital Projects;
Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant; Catherine McCarroll, Senior Planner; Roz Llewellyn, Manager,
Community Services; Brad Robinson, Coordinator, Infrastructure and
Capital Projects; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, December 13, 2023
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C231213-1
Moved by Lavoie, Seconded by Young
Be it resolved that the agenda for the Council meeting of Wednesday, December 13, 2023
be received and adopted.
Carried.
Motion No. C231213-2
Moved by Young, Seconded by Clark
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Young declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Litigation
affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-49060) as
Councillor Young indicated he filed the Human Rights complaint on behalf of the
Complainant Jennifer Mclean.
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Council Meeting Minutes — Wednesday, December 13, 2023
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C231213-3
Moved by Bard, Seconded by Schell
Be it resolved that we do now go in Closed Session at 2:51 p.m. to discuss
• Litigation affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-
49060); (Human Rights Tribunal of Ontario HRTO File 2022-49569).
Carried.
b) Motion to Rise and Report.
Motion No. C231213-4
Moved by Schell, Seconded by Lavoie
Be it resolved that we do now Rise at 3:03 p.m. and Report on the Closed Session
Items 4
c) Robin Dunn, CAO re: Litigation affecting the municipality (Human Rights Tribunal of
Ontario HRTO File 2022-49060);
d) Robin Dunn, CAO re: Litigation affecting the municipality (Human Rights Tribunal
of Ontario HRTO File 2022-49569).
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
c) Robin Dunn, CAO re: Litigation affecting the municipality (Human Rights Tribunal of
Ontario HRTO File 2022-49060).
Councillor Young declared a conflict of interest on Item 4c) Robin Dunn, CAO re: Litigation
affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-49060) as
Councillor Young indicated he filed the Human Rights complaint on behalf of the
Complainant Jennifer Mclean. Councillor Young left the room and did not participate in the
discussion or vote on this item.
The following staff were present: Robin Dunn, CAO; Donna Hewitt, Director, Corporate
Services; Yvonne Aubichon, Clerk.
Motion No. C231213-5
Moved by Clark, Seconded by Hutcheson
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-49060) be
received.
2. That staff and legal counsel proceed as outlined.
Carried.
A re -vote was taken to correct an error regarding Councillor Young voting during this item.
d) Robin Dunn, CAO re: Litigation affecting the municipality (Human Rights Tribunal of
Ontario HRTO File 2022-49569).
The following staff were present: Robin Dunn, CAO; Donna Hewitt, Director, Corporate
Services; Yvonne Aubichon, Clerk.
Motion No. C231213-6
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That the confidential correspondence presented by Robin Dunn, CAO re: Litigation
affecting the municipality (Human Rights Tribunal of Ontario HRTO File 2022-49569) be
received.
2. That staff and legal counsel proceed as outlined.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
8. Deputations/Presentations:
a) Presentation by Smith School of Business, Queen's University re: Staff Satisfaction
Survey.
A PowerPoint presentation was provided. Council consented to allow the presentation to go
past 10 minutes.
Motion No. C231213-7
Moved by Bard, Seconded by Young
Be it resolved that the presentation information presented by Smith School of Business,
Queen's University re: Staff Satisfaction Survey be received.
Carried.
b) Presentation by Erik Lockhart, Lockhart Facilitation, Smith School of Business, Queen's
University re: Township of Oro-Medonte Corporate Strategic Plan 2024-2027, Final
Draft.
A PowerPoint presentation was provided.
Motion No. C231213-8
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That the presentation information presented by Erik Lockhart, Lockhart Facilitation,
Smith School of Business, Queen's University re: Township of Oro-Medonte Corporate
Strategic Plan 2024-2027, Final Draft, be received and endorsed.
2. That staff proceed with implementation.
Carried.
c) Deputation by Geoffrey Campbell, Managing Partner, Oro Station re: Update of the Oro
Station Automotive Innovation Park.
Motion No. C231213-9
Moved by Young, Seconded by Lavoie
Be it resolved that the deputation information presented by Geoffrey Campbell, Managing
Partner, Oro Station re: Update of the Oro Station Automotive Innovation Park be received.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
9. Identification From the Public of an Agenda Item of Interest:
None.
10.Open Forum:
None.
5. Minutes of Council and Committees:
a) Minutes of Heritage Committee meeting held on Monday, November 20, 2023.
b) Minutes of Special Council meeting held on Wednesday, November 22, 2023.
c) Minutes of Council meeting held on Wednesday, November 22, 2023.
d) Minutes of Special Council meeting held on Thursday, November 30, 2023.
Motion No. C231213-10
Moved by Lavoie, Seconded by Bard
Be it resolved that the draft
a) Minutes of the Heritage Committee meeting held on Monday, November 20, 2023
be received and that the recommendation therein, per Motion No. HC231120-4, be adopted.
and that the draft
b) Minutes of the Council meeting held on Wednesday, November 22, 2023;
c) Minutes of the Special Council meeting held on Wednesday, November 22, 2023;
d) Minutes of the Special Council meeting held on Thursday, November 30, 2023
be received and adopted as printed and circulated.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
6. Recognition of Achievements:
a) Correspondence dated September 29, 2023 from the Association of Ontario Road
Supervisors (AORS) re: Karla Musso-Garcia, Certified Road Supervisor - Intermediate
Certification.
Motion No. C231213-11
Moved by Clark, Seconded by Bard
Be it resolved
1. That the correspondence dated September 29, 2023 from the Association of Ontario
Road Supervisors (AORS) re: Karla Musso-Garcia, Certified Road Supervisor -
Intermediate Certification be received.
2. That Karla Musso-Garcia, Manager, Operations, be recognized under the Mayor's
signature.
Carried.
b) Correspondence dated September 29, 2023 from the Association of Ontario Road
Supervisors (AORS) re: Justin Metras, Certified Road Supervisor - Senior Certification.
Motion No. C231213-12
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That the correspondence dated September 29, 2023 from the Association of Ontario
Road Supervisors (AORS) re: Justin Metras, Certified Road Supervisor - Senior
Certification be received.
2. That Justin Metras, Manager, Infrastructure and Capital Projects, be recognized under
the Mayor's signature.
7. Public Meetings:
None.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
11. Reports of Municipal Officers for Action:
a) FI2023-10, Nelly Morrow, Director, Finance/Chief Financial Officer and Richard
Steiginga, Baker Tilly LLP re: 2022 Draft Consolidated Financial Statements.
A PowerPoint presentation was provided.
Motion No. C231213-13
Moved by Bard, Seconded by Clark
Be it resolved
1. That FI2023-10, Nelly Morrow, Director, Finance/Chief Financial Officer and Richard
Steiginga, Baker Tilly LLP re: 2022 Draft Consolidated Financial Statements be received
and adopted.
2. That Council approve the draft consolidated financial statements of the Corporation of
the Township of Oro-Medonte for the fiscal year ended December 31, 2022.
3. That Staff proceed to publish the final audited consolidated financial statements for the
fiscal year ended December 31, 2022, upon receiving the Independent Auditors' Report.
Carried.
b) FI2023-09, Nelly Morrow, Director, Finance/Chief Financial Officer re: Proposed
Amendments to Fees & Charges By-law.
Motion No. C231213-14
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That FI2023-09, Nelly Morrow, Director, Finance/Chief Financial Officer re: Proposed
Amendments to Fees & Charges By-law be received and adopted.
2. That Council supports the changes recommended in F12023-09.
3. That staff bring forward the appropriate by-law amendments for Council's consideration.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
c) OCS2023-23, Brad Robinson, Coordinator, Infrastructure and Capital Projects re:
Ontario Federation Snowmobile Clubs - Memorandum of Understanding Renewal.
Motion No. C231213-15
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That OCS2023-23, Brad Robinson, Coordinator, Infrastructure and Capital Projects re:
Ontario Federation Snowmobile Clubs - Memorandum of Understanding Renewal be
received and adopted.
2. That the Director, Operations and Community Services be authorized to execute a
renewed Memorandum of Understanding between the Township and the Mid -Ontario
Snowmobile Trails (Orillia District Snowmobile Club and the Sno-Voyageurs) for use of
Township road allowances and properties to facilitate the Ontario Federation of
Snowmobile Clubs (OFSC) trail network for the 2024 Season.
3. That staff continue to work with the Snowmobile Clubs to address the trail linkage on
Line 6/Peter Street.
4. That staff work with the Mid -Ontario Snowmobile Clubs to establish an annual
maintenance fee to be considered in 2025.
Carried.
d) CS2023-27, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: 2024 Conference Schedule for Council Members.
Motion No. C231213-16
Moved by Clark, Seconded by Hutcheson
Be it resolved
1. That CS2023-27, Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant re: 2024 Conference Schedule for Council Members be received and adopted.
2. That be authorized to attend ROMA (Rural Ontario Municipal
Association) Conference Toronto ON January 21 — January 23, 2024.
3. That be authorized to attend OGRA (Ontario Good Roads Association)
Conference Toronto ON April 21 - April 24, 2024.
4. That be authorized to attend OSUM (Ontario Small Urban
Municipalities) Orillia ON April 30 — May 2, 2024.
5. That be authorized to attend AMO (Association of Municipalities of
Ontario) Ottawa ON August 18- August 21, 2024.
6. That be authorized to attend FCM (Federation of Canadian
Municipalities) Calgary AB — June 6- June 9, 2024.
7. That the Social Media Coordinator/ Corporate Executive Assistant makes the necessary
arrangements accordingly.
Carried.
Direction was given for members of Council to provide staff with their preferred attendance.
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Council Meeting Minutes — Wednesday, December 13, 2023
e) CS2023-30, Yvonne Aubichon, Clerk re: Proposed Amendment to By-law 2022-051
[Refer to Item 18a)].
Motion No. C231213-17
Moved by Schell, Seconded by Lavoie
Be it resolved
1. That CS2023-30, Yvonne Aubichon, Clerk, re: Proposed Amendment to By-law 2022-
051. Being a By-law to Constitute and Appoint a Development Services Committee be
received and adopted.
2. That staff bring forward the amending by-law for Council's consideration.
Carried.
f) CS2023-31, Yvonne Aubichon, Clerk re: Sale and Disposition of Decommissioned Fire
Halls.
Motion No. C231213-18
Moved by Bard, Seconded by Hutcheson
Be it resolved
1. That CS2023-31, Yvonne Aubichon, Clerk re: Sale and Disposition of Decommissioned
Fire Halls be received and adopted.
2. That Council direct staff to proceed with a Request for Quotation to determine a licenced
real estate agent or brokerage firm to list the lands/properties outlined in CS2023-31.
3. That staff report back to Council upon completion of the Request for Quotation process.
Carried.
12.Reports of Municipal Officers for Information Only:
None.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following member of Council provided Updates: Councillor Hutcheson.
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Council Meeting Minutes — Wednesday, December 13, 2023
14.Announcements:
The following members of Council provided Announcements: Mayor Greenlaw, Councillors
Hutcheson, Bard, Schell, Young.
15.Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 29,
2023
Staff Recommendation: Receive for Information Only.
b) Minutes of Barrie Public Library Board meeting held on October 26, 2023.
Staff Recommendation: Receive for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 27,
2023 and November 2023 Board Meeting Highlights.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated December 4, 2023 from Orillia Public Library re: Township of
Oro-Medonte Statistics: November, 2023.
Staff Recommendation: Receive for Information Only.
Motion No. C231213-19
Moved by Young, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 29,
2023.
Received for Information Only.
b) Minutes of Barrie Public Library Board meeting held on October 26, 2023.
Received for Information Only.
c) Minutes of Nottawasaga Valley Conservation Authority meeting held on October 27, 2023
and November 2023 Board Meeting Highlights.
Received for Information Only.
d) Correspondence dated December 4, 2023 from Orillia Public Library re: Township of Oro-
Medonte Statistics: November, 2023.
Received for Information Only.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
16. Communications/Petitions:
None.
17.Notice of Motions:
None.
18. By -Laws:
a) 2023-100: A By-law to amend By-law 2022-051 A By-law to Constitute and Appoint a
Development Services Committee.
Motion No. C231213-20
Moved by Lavoie, Seconded by Bard
Be it resolved that By -Law No. 2023-100
a) By -Law No. 2023-100: A By-law to amend By-law 2022-051 A By-law to Constitute and
Appoint a Development Services Committee
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19.Closed Session Items (Unfinished Items):
None.
20. Confirmation By -Law:
a) 2023-102: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, December 13, 2023.
Motion No. C231213-21
Moved by Hutcheson, Seconded by Young
Be it resolved that By -Law No. 2023-102: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 13, 2023 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, December 13, 2023
21.Adjournment:
a) Motion to Adjourn.
Motion No. C231213-22
Moved by Clark, Seconded by Schell
Be it resolved that we do now adjourn at 6:22 p.m.
Carried.
ayor, Randy Greenlaw Cler jYvonne Aubichon
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