03 22 2017 Council Meeting Minutest
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Wednesday, March 22, 2017
Present: Mayor H.S. Hughes
The Township of Oro-Medonte
Council Meeting Minutes
Council Chambers
2014-2018 Council
Deputy Mayor Ralph Hough
Councillor Barbara Coutanche (arrived @ 5:35 p.m.)
Councillor Scott Macpherson
Councillor Phil Hall
Councillor John Crawford
Councillor Scott Jermey
Time: 5:31 p.m.
Staff Robin Dunn, Chief Administrative Officer; Doug Irwin, Director, Legislative
Present: Services/Clerk; Mark DesLauriers, Chief Financial Officer/Treasurer;
Andria Leigh, Director, Development Services; Donna Hewitt, Director,
Corporate & Strategic Initiatives; Tamara Obee, Manager, Human
Resources, Health & Safety; Curtis Shelswell, Chief Municipal Law
Enforcement Officer; Michelle Jakobi, Manager, Environmental Services
Compliance & Capital Projects
1. Call to Order -Moment of Reflection:
Mayor H.S. Hughes assumed the Chair and called the meeting to order followed by a
moment of reflection.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C170322-1
Moved by Hall, Seconded by Jermey
Be it resolved that the agenda for the Council meeting of Wednesday, March 22, 2017
be received and adopted, as amended, to withdraw Item 8b) Deputation from Carol
Montgomery, 9 Simcoeside Avenue, Lakeshore Promenade, Plan 626 re: Request to
Purchase/Use Area for a Septic System, at the applicant's request.
Carried.
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Council Minutes — Wednesday, March 22, 2017.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
a) Motion to go in Closed Session.
Motion No. C170322-2
Moved by Crawford, Seconded by Macpherson
Be it resolved that we do now go in Closed Session at 5:34 p.m. to discuss
• Litigation affecting the municipality (OMB Appeal — Zoning By-law Amendment 2015-
ZBA-01 (Lazy Dayz));
• Personal matters affecting an identifiable individual (Compensation) (Governance).
Carried.
b) Motion to Rise and Report.
Motion No. C170322-3
Moved by Hall, Seconded by Jermey
Be it resolved that we do now Rise at 7:07 p.m. and Report on the Closed Session Items 4
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
d) Robin Dunn, CAO re: Personal matters affecting an identifiable individual (Compensation)
(Governance).
Carried.
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Council Minutes — Wednesday, March 22, 2017.
c) Andria Leigh, Director, Development Services re: Litigation affecting the municipality
(OMB Appeal — Zoning By-law Amendment 2015-ZBA-01 (Lazy Dayz)).
The following staff were present: Robin Dunn, Chief Administrative Officer; Doug Irwin,
Director, Legislative Services/Clerk; Andria Leigh, Director, Development Services.
Motion No. C170322-4
Moved by Macpherson, Seconded by Coutanche
Be it resolved
1. That the confidential verbal information presented by Andria Leigh, Director, Development
Services re: Litigation affecting the municipality (OMB Appeal — Zoning By-law
Amendment 2015-ZBA-01 (Lazy Dayz)) be received.
2. And That staff and legal counsel proceed as directed by Council.
Carried.
d) Robin Dunn, CAO re: Personal matters affecting an identifiable individual
(Compensation) (Governance).
J. Douglas Irwin, Director, Legislative Services/Clerk, delegated his authority under
Section 228(4) of the Municipal Act, S.O. 2001, c.25, as amended, with regard to the
discussion of the March 22, 2017 Council Meeting, Agenda Item 4d) Robin Dunn, CAO
re: Personal matters affecting an identifiable individual (Compensation) (Governance) to
Robin Dunn, Chief Administrative Officer of the Township of Oro-Medonte.
The following staff were present: Robin Dunn, Chief Administrative Officer.
Motion No. C170322-5
Moved by Coutanche, Seconded by Macpherson
Be it resolved that the confidential memorandum correspondence dated March 22, 2017 and
presented by Robin Dunn, CAO re: Personal matters affecting an identifiable individual
(Compensation) be received.
Carried.
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Council Minutes — Wednesday, March 22, 2017.
The following staff were present: Robin Dunn, Chief Administrative Officer; Tamara Obee,
Manager, Human Resources, Health & Safety.
Motion No. C170322-6
Moved by Jermey, Seconded by Hall
Be it resolved that the confidential verbal information presented by Robin Dunn, CAO re:
Personal matters affecting an identifiable individual (Governance) be received.
Carried.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, March 8, 2017.
Motion No. C170322-7
Moved by Jermey, Seconded by Hall
Be it resolved that the draft minutes of the Council meeting held on Wednesday, March 8,
2017 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
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Council Minutes — Wednesday, March 22, 2017.
8. Deputations:
a) Pat Campbell, President/CEO and Nicole McCahon, Foundation, Executive Director,
Orillia Soldiers' Memorial Hospital (OSMH) re: OSMH Update and Foundation Activity.
Motion No. C170322-8
Moved by Hall, Seconded by Jermey
Be it resolved that the PowerPoint presentation dated March 22, 2017 and presented by Pat
Campbell, President/CEO and Nicole McCahon, Foundation, Executive Director, Orillia
Solders' Memorial Hospital (OSMH) re: OSMH Update and Foundation Activity be received.
Carried.
b) Carol Montgomery re: 9 Simcoeside Avenue, Lakeshore Promenade, Plan 626 re:
Request to Purchase/Use Area for a Septic System.
This item was withdrawn at the request of the applicant.
c) Jonathan Reid, Horseshoe Resort re: Request for Exemption from By -Law No. 2016-
056, "Being a By-law to Prohibit and Regulate the placing, dumping or removal of fill and
the alteration of the grade within the Township of Oro-Medonte (Site Alteration By-law)".
Motion No. C170322-9
Moved by Crawford, Seconded by Macpherson
Be it resolved that the correspondence and presentation presented by Jonathan Reid,
Horseshoe Resort re: Request for Exemption from By -Law No. 2016-056, "Being a By-law to
Prohibit and Regulate the placing, dumping or removal of fill and the alteration of the grade
within the Township of Oro-Medonte (Site Alteration By-law)" be received and referred to
staff for a report back to Council at the April 12, 2017 Council meeting, subject to the
submission of additional information from the applicant within the required timeframe.
Carried.
9. Presentations:
None.
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Council Minutes — Wednesday, March 22, 2017.
10.Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item which the
public member may request be brought forward and considered earlier in the meeting.
11. Open Forum:
Six individuals provided comments with respect to Item 12d).
One of the six individuals also provided comments with respect to Items 8c) and 15a).
12. Reports of Municipal Officers:
a) Report No. F12017-08, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Treasurer's Statement of Remuneration.
Motion No. C170322-10
Moved by Jermey, Seconded by Hall
Be it resolved that Report No. F12017-08, Paul Gravelle, Director, Finance/Treasurer/Deputy
CAO re: Treasurer's Statement of Remuneration be received for information only.
Carried.
b) Report No. F12017-09, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — February 28, 2017.
Motion No. C170322-11
Moved by Macpherson, Seconded by Crawford
Be it resolved
1. That Report No. F12017-09, Paul Gravelle, Director, Finance/Treasurer/Deputy CAO re:
Statement of Accounts — February 28, 2017 be received for information only.
2. And that the accounts for the month of February totalling $2,056,499.52 be received.
Carried.
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Council Minutes —Wednesday, March 22, 2017.
c) Report No. CS12017-04, Donna Hewitt, Director, Corporate & Strategic Initiatives re:
Corporate Projects Status Update — February 2017.
Motion No. C170322-12
Moved by Hall, Seconded by Jermey
Be it resolved that Report No. CS12017-04, Donna Hewitt, Director, Corporate & Strategic
Initiatives re: Corporate Projects Status Update — February 2017 be received for information.
Carried.
d) Report No. ES2017-04, Michelle Jakobi, Manager, Environmental Services Compliance
& Capital Projects, re: Municipal Drinking Water Systems — 2017 Service Rate [to be
distributed].
Motion No. C170322-13
Moved by Jermey, Seconded by Hall
Be it resolved
1. That Report No. ES2017-04, Michelle Jakobi, Manager, Environmental Services
Compliance & Capital Projects, re: Municipal Drinking Water Systems — 2017 Service
Rate be received and adopted.
2. That Schedule J, Sections 3.1 & 3.2 of the Township's Fees and Charges By-law be
amended effective July 1, 2017, with the following water rates,
• Fixed Operating Charge- $85.96 per quarter ($343.84 per year);
• Fixed Infrastructure Charge- $66.00 per quarter ($264.00 per year);
• Consumption Rate- $1.45 per cubic meter.
3. That Township Staff host a series of Community Information Centres to educate users of
the new rate structure.
4. And that the appropriate By-law be brought forward to the April 26, 2017 Council Meeting.
Carried.
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Council Minutes – Wednesday, March 22, 2017.
e) Report No. ES2017-05, Fred MacGregor, Manager, Environmental Services re:
Municipal Summary Reports for all Township of Oro-Medonte Drinking Water Systems –
January 1, 2016 to December 31, 2016.
Motion No. C170322-14
Moved by Macpherson, Seconded by Coutanche
Be it resolved that Report No. ES2017-05, Fred MacGregor, Manager, Environmental
Services re: Municipal Summary Reports for all Township of Oro-Medonte Drinking
Water Systems – January 1, 2016 to December 31, 2016 which includes reports for
Canterbury, Cedarbrook, Craighurst, Harbourwood, Horseshoe Highlands, Maplewood,
Medonte Hills, Robincrest, Shanty Bay, Sugarbush and Warminster be received.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives – County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor H.S. Hughes, Deputy
Mayor Hough; Councillors Jermey and Coutanche.
14. Consent Agenda:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge,
Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017.
2. Township of Oro-Medonte, Notice of Drainage Works of the Purbrook Creek
Municipal Drain, re: Township of Severn, Public Meeting, Monday, April 3, 2017,
Severn Administration Centre, 1024 Hurlwood Lane, Township of Severn [Refer to
Item 15b)].
b) Correspondence dated March 6, 2017 from Hon. Mitzie Hunter, Minister, Ministry of
Education and Hon. Bob Chiarelli, MPP, Ottawa West—Nepean re: Update, Pupil
Accommodation Reviews and Support for Education Rural and Remote Communities.
Staff Recommendation: Receive.
Page 8 of 12
Council Minutes – Wednesday, March 22, 2017.
c) Correspondence dated March 2, 2017 from Kathleen Wynne, Premier re: Three (3) Year
Tax Reassessment Process Undertaken by Municipal Property Assessment Corporation
(MPAC).
Staff Recommendation: Receive.
d) Sustainable Severn Sound, minutes of February 9, 2017 meeting and Report No. 2017-
02, Community Energy Planning, Considerations for Municipalities.
Staff Recommendation: Receive.
Motion No. C170322-15
Moved by Hall, Seconded by Jermey
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Announcements of Interest to the Public:
1. Township of Oro-Medonte, Notice of Closure, Replacement of Line 9 North Bridge,
Closed beginning Monday, March 20, 2017 and Scheduled to Reopen July 2017.
2. Township of Oro-Medonte, Notice of Drainage Works, re: Township of Severn, Public
Meeting, Monday, April 3, 2017, Severn Administration Centre, 1024 Hurlwood Lane,
Township of Severn.
b) Correspondence dated March 6, 2017 from Hon. Mitzie Hunter, Minister, Ministry of
Education and Hon. Bob Chiarelli, MPP, Ottawa West—Nepean re: Update, Pupil
Accommodation Reviews and Support for Education Rural and Remote Communities.
Received.
c) Correspondence dated March 2, 2017 from Kathleen Wynne, Premier re: Three (3) Year
Tax Reassessment Process Undertaken by Municipal Property Assessment Corporation
(MPAC).
Received.
d) Minutes of Sustainability Plan Steering Committee (SPSC), meeting dated February 9,
2017 meeting and Report No. 2017-02, Community Energy Planning, Considerations for
Municipalities.
Received.
Carried.
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Council Minutes — Wednesday, March 22, 2017.
15. Communications/Petitions:
a) Correspondence dated March 2, 2017 from Trish Campbell, President, Horseshoe Valley
Property Owners Association (HVPOA) re: Need for Clear, Fair, Predictable and
Affordable Resident Billing for our Operating Water Systems.
Motion No. C170322-16
Moved by Coutanche, Seconded by Macpherson
Be it resolved
1. That the correspondence dated March 2, 2017 from Trish Campbell, President,
Horseshoe Valley Property Owners Association (HVPOA) re: Need for Clear, Fair,
Predictable and Affordable Resident Billing for our Operating Water Systems be
received and considered during the implementation of each of the Council endorsed
water, stormwater, communal tile bed and wastewater rate models.
2. And that the applicant be advised of Council's decision under the Mayor's signature.
Carried.
Motion No. C170322-17
Moved by Crawford, Seconded by Macpherson
Be it resolved that Rule 14.21 a) of Procedural By-law No. 2015-203 be suspended in
order to allow the meeting to proceed past the 4 hour adjournment requirement.
Carried.
b) Correspondence dated March 8, 2017 from Sharon Goerke, Clerk, Township of Severn,
Notice and Request for Township of Oro-Medonte Appointee to the Court of Revision re:
Purbrook Creek Municipal Drain [additional correspondence available in Clerk's Office].
Motion No. C170322-18
Moved by Jermey, Seconded by Hall
Be it resolved
1. That the correspondence dated March 8, 2017 from Sharon Goerke, Clerk,
Township of Severn, Notice and Request for Township of Oro-Medonte Appointee to
the Court of Revision re: Purbrook Creek Municipal Drain be received.
2. That Councillor Macpherson be appointed to the Court of Revision to represent the
Township of Oro-Medonte in these proceedings.
3. That the remuneration of the members of the Court of Revision shall be as
established by the Township of Severn.
4. And That the applicant be advised immediately of Council's decision under the
Director, Legislative Services/Clerk's signature.
Carried.
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Council Minutes — Wednesday, March 22, 2017.
16. Notice of Motions:
None.
17. By -Laws:
a) By -Law No. 2017-038: Being a By -Law to Appoint a Drainage Superintendent
Pursuant to The Drainage Act, RSO 1990 c. D.17 and To Repeal By -Law No. 94-18.
b) By -Law No. 2017-040: A By -Law to Authorize the Execution of an Interpretive
Services Agreement between The Corporation of The County of Simcoe and The
Township of Oro-Medonte.
Motion No. C170322-19
Moved by Crawford, Seconded by Macpherson
Be it resolved that
a) By -Law No. 2017-038: Being a By -Law to Appoint a Drainage Superintendent Pursuant
to The Drainage Act, RSO 1990 c. D.17 and To Repeal By -Law No. 94-18.
b) By -Law No. 2017-040: A By -Law to Authorize the Execution of an Interpretive Services
Agreement between The Corporation of The County of Simcoe and The Township of
Oro-Medonte.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items (Unfinished Items):
None.
19. Confirmation By -Law:
a) By -Law No. 2017-039: Being a by-law to confirm the proceedings of the Council
meeting held on Wednesday, March 22, 2017.
Motion No. C170322-20
Moved by Hall, Seconded by Jermey
Be it resolved that By -Law No. 2017-039: Being a by-law to confirm the proceedings of
the Council meeting held on Wednesday, March 22, 2017 be read a first, second and
third time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Minutes — Wednesday, March 22, 2017.
20.Questions from the Public Clarifying an Agenda Item:
No one posed a question.
21.Adjournment:
a) Motion to Adjourn.
Motion No. C170322-21
Moved by Macpherson, Seconded by Crawford
Be it resolved that we do now adjourn at 9:42 p.m.
ayor, H.S. ghes Aerk,ug Irwin
Carried.
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