04 29 2025 Special Council Meeting Minutesirtbli iy of
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Special Council Meeting Minutes
Electronic Hybrid Meeting
Tuesday, April 29, 2025 2:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Michelle Jakobi, Director, Environmental
Services; Roree Payment, Director, Fire & Emergency Services/Fire
Chief; Kelly Watson, Director, People and Culture; Dylan Flannery,
Director, Operations and Community Services; Shannon Johnson,
Director, Finance/Chief Financial Officer; George Vadeboncoeur,
Manager, Planning, Special Projects; Karla Musso-Garcia, Manager,
Operations; Roz Llewellyn, Manager, Community Services; Justin Metras,
Manager, Infrastructure and Capital Projects; Matthew Simurda,
Supervisor, Asset Management; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk; Ryan Hill, Information Technology Help Desk
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Special Council Meeting Minutes — Tuesday, April 29, 2025.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC250429-1
Moved by Clark, Seconded by Schell
Be it resolved that the agenda for the Special Council meeting of Tuesday, April 29, 2025 be
received and adopted.
Carried.
Motion No. SC250429-2
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Mayor Greenlaw declared a conflict of interest on Item 6a) FI2025-06, Shannon
Johnson, Director, Finance/CFO and Matthew Simurda Supervisor, Asset
Management re: 2025-2026 Draft Operating and Capital Budget with respect to
Attachment C 2025-2026 Grant Subsidy Requests Budget. Mayor Greenlaw
submitted the following: Two Agricultural Societies receive funding from our Township
to who a company I own provides their ATM services for.
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Special Council Meeting Minutes — Tuesday, April 29, 2025.
4. Closed Session Items:
a) Motion to go in Closed Session.
Motion No. SC250429-3
Moved by Young, Seconded by Bard
Be it resolved that we do now go in Closed Session at 2:03 p.m. to discuss
• Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
Carried.
A motion was passed in Closed Session per Motion No. SC250429-4.
c) Motion to Rise and Report.
Motion No. SC250429-5
Moved by Schell, Seconded by Bard
Be it resolved that we do now Rise at 2:37 p.m. and break until 2:48 p.m. at which time
we shall Report on the Closed Session Item 4
b) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects
re: Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
Carried.
b) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re:
Solicitor -client privilege (West 1/2 Lot 11, Concession 8).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; George Vadeboncoeur, Manager, Planning, Special Projects;
Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk; Timothy Hill, Aird & Berlis LLP.
Motion No. SC250429-6
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That confidential correspondence presented by Shawn Binns, CAO; George
Vadeboncoeur, Manager, Planning, Special Projects and Aird & Berlis legal counsel re:
Solicitor -client privilege (West 1/2 Lot 11, Concession 8) be received.
2. That staff and legal counsel proceed as directed by Council.
Carried.
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Special Council Meeting Minutes — Tuesday, April 29, 2025.
5. Open Forum:
None.
6. Reports of Municipal Officers for Action:
a) FI2025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor,
Asset Management re: 2025-2026 Draft Operating and Capital Budget.
Motion No. SC250429-7
Moved by Lavoie, Seconded by Clark
That Council waive procedure to discuss the budgetary impacts related to the Ice Storm
2025.
b) Shawn Binns, CAO re: Ice Storm 2025 Update.
Motion No. SC250429-8
Moved by Young, Seconded by Schell
Be it resolved
1. That the correspondence provided by Shawn Binns, CAO re: Ice Storm 2025
Update be received and adopted.
2. That staff be directed to seek financial assistance from the Province of Ontario
through the Municipal Disaster Recovery Assistance (MDRA) program for
expenses incurred, as a result of the Ice Storm.
3. That staff submit the required documentation to support the request for financial
assistance prior to July 28, 2025.
4. That staff report back to Council on funding related to the Ice Storm 2025
emergency response.
Carried.
Carried.
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Special Council Meeting Minutes — Tuesday, April 29, 2025.
a) FI2025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda Supervisor,
Asset Management re: 2025-2026 Draft Operating and Capital Budget.
Motion No. SC250429-9
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that Attachment B Environmental Association and Conservation
Authorities Summary remove category three in the amount of 28,794 for the
Nottawasaga Valley Conservation Authority (NVCA).
Carried.
Motion No. SC250429-10
Moved by Bard, Seconded by Clark
Be it resolved that Attachment F Horseshoe Valley Memorial Park -Tennis Court Lighting as
outlined (amended) on April 29, 2025 be received.
Carried.
Mayor Greenlaw declared a conflict of interest on Item 6a) FI2025-06, Shannon Johnson,
Director, Finance/CFO and Matthew Simurda Supervisor, Asset Management re: 2025-2026
Draft Operating and Capital Budget with respect to Attachment C 2025-2026 Grant Subsidy
Requests Budget. Mayor Greenlaw submitted the following: Two Agricultural Societies
receive funding from our Township to who a company I own provides their ATM services for..
Mayor Greenlaw was not present during the discussion and did not vote on the item.
Deputy Mayor Lavoie assumed the Chair.
Motion No. SC250429-11
Moved by Hutcheson, Seconded by Clark
Be it resolved that Attachment C 2025-2026 Grant Subsidy Requests Budget (amended) be
approved.
Mayor Greenlaw assumed the Chair.
Carried.
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Special Council Meeting Minutes — Tuesday, April 29, 2025.
Motion No. SC250429-12
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That FI2025-06, Shannon Johnson, Director, Finance/CFO and Matthew Simurda
Supervisor, Asset Management re: 2025-2026 Draft Operating and Capital Budget be
received and adopted.
2. That the 2025 and 2026 Grants and Subsidies be approved as directed by Council and
included in the final approved 2025 and 2026 budget (with the exception of Attachment
C which was approved separately due to conflict of interest). (Refer to Motion No.
SC250429-11),
3. That Council approve the 2025 and 2026 Operating and Capital Budgets as presented
on April 29, 2025 with an amendment to remove the 2025 allocation of $28,794
associated with Category 3 services of the Nottawasaga Valley Conservation Authority
and that the allocation ($28,794) be directed to the budget contingency reserve.
4. That the By-law be brought forward to establish the 2025 tax rate.
Attachment A 2025-2026 Draft Budget Presentation (amended)
Attachment D Centralization of IT Expense Summary
Attachment E Auto Extrication Tools
Unanimously Carried.
7. Confirmation By -Law:
a) 2025-041: Being a by-law to confirm the proceedings of the Special Council meeting
held on Tuesday, April 29, 2025.
Motion No. SC250429-13
Moved by Clark, Seconded by Hutcheson
Be it resolved that By -Law No. 2025-041: Being a by-law to confirm the proceedings of the
Special Council meeting held on Tuesday, April 29, 2025 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Special Council Meeting Minutes — Tuesday, April 29, 2025.
8. Adjournment:
a) Motion to Adjourn.
Motion No. SC250429-14
Moved by Hutcheson, Seconded by Young
Be it resolved that we do now adjourn at 6:08 p.m.
'Mayor, Randy Greenlaw
Clerlli.l'vonne Aubichon
Carried.
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