03 12 2025 Council Meeting MinutesSkinte
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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, March 12, 2025 3:01 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Donna Hewitt, Acting CAO/Director, Corporate Services; Yvonne
Present: Aubichon, Clerk; Brent Spagnol, Director, Development Services; Kelly
Watson, Director, People and Culture; Dylan Flannery, Director,
Operations and Community Services; George Vadeboncoeur, Manager,
Planning, Special Projects; Curtis Shelswell, Manager, Municipal Law;
Garry McCartney, Chief Building Official; Jodi Grubb, Supervisor,
Community Recreation and Special Events; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Ryan Hill, Information Technology Help
Desk Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, March 12, 2025.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C250312-1
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that the agenda for the Council meeting of Wednesday, March 12, 2025 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 11 a) DS2025-036, George
Vadeboncoeur, Manager, Planning, Special Projects re: Amended Contract with Granicus for
Short Term Rental Accommodation and Bed and Breakfast Establishments Licensing By-law
Enforcement. Councillor Schell submitted the following: I own and operate a short-term
rental property in Oro-Medonte.
Councillor Clark declared a conflict of interest on Item 12a) DS2025-034, Brent Spagnol,
Director, Development Services re: Fees and Charges Update (Building & Planning).
Councillor Clark submitted the following: I own and operate a construction company that
occasionally submits for permits and minor variance applications in the Township, and I
believe there could be an appearance of a conflict of interest.
4. Closed Session Items:
None.
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Council Meeting Minutes — Wednesday, March 12, 2025.
5. Minutes of Council and Committees:
a) Minutes of Traffic Safety Advisory Committee Meeting held on Thursday, February 20,
2025.
b) Minutes of Council meeting held on Wednesday, February 26, 2025.
Motion No. C250312-2
Moved by Clark, Seconded by Bard
Be it resolved that the draft
a) Minutes of Traffic Safety Advisory Committee Meeting held on Thursday, February 20,
2025
be received; and that the draft
b) Minutes of the Council meeting held on Wednesday, February 26, 2025
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements and Introduction(s):
a) Correspondence from The Association of Municipal Clerks & Treasurers of Ontario
(AMCTO) re: Completion of Certified Municipal Officer (CMO) Maintenance Program by
Yvonne Aubichon, Clerk; and Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C250312-3
Moved by Young, Seconded by Schell
Be it resolved
1. That the correspondence from The Association of Municipal Clerks & Treasurers of
Ontario (AMCTO) re: Completion of Certified Municipal Officer (CMO) Maintenance
Program by Yvonne Aubichon, Clerk; and Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk be received.
2. That Yvonne Aubichon, Clerk; and Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk be recognized under the Mayor's signature.
Carried.
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Council Meeting Minutes — Wednesday, March 12, 2025.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) DS2025-036, George Vadeboncoeur, Manager, Planning, Special Projects re: Amended
Contract with Granicus for Short Term Rental Accommodation and Bed and Breakfast
Establishments Licensing By-law Enforcement.
Councillor Schell declared a conflict of interest on Item 11 a) DS2025-036, George
Vadeboncoeur, Manager, Planning, Special Projects re: Amended Contract with Granicus for
Short Term Rental Accommodation and Bed and Breakfast Establishments Licensing By-law
Enforcement. Councillor Schell submitted the following: I own and operate a short-term
rental property in Oro-Medonte. Councillor Schell was not present during the discussion and
did not vote on the item.
Motion No. C250312-4
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That DS2025-036, George Vadeboncoeur, Manager, Planning, Special Projects re:
Amended Contract with Granicus for Short Term Rental Accommodation and Bed and
Breakfast Establishments Licensing By-law Enforcement be received and adopted.
2. That Council authorize staff to enter into an amended one-year contract with Granicus
for third party enforcement services at a cost of $13,012.38, plus HST.
Carried.
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Council Meeting Minutes — Wednesday, March 12, 2025.
b) OCS2025-01, Jodi Grubb, Supervisor, Community Recreation & Special Events re:
Recreation Fee Assistance Policy Adoption.
Motion No. C250312-5
Moved by Bard, Seconded by Young
Be it resolved
1. That OCS2025-01, Jodi Grubb, Supervisor, Community Recreation & Special Events re:
Recreation Fee Assistance Policy Adoption be received and adopted.
2. That Policy POL-PR7014 be adopted as presented.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township with the We are the Villagers
Organization.
Unanimously Carried.
12. Reports of Municipal Officers for Information Only:
a) DS2025-034, Brent Spagnol, Director, Development Services re: Fees and Charges
Update (Building & Planning).
Councillor Clark declared a conflict of interest on Item 12a) DS2025-034, Brent
Spagnol, Director, Development Services re: Fees and Charges Update (Building &
Planning). Councillor Clark submitted the following: I own and operate a construction
company that occasionally submits for permits and minor variance applications in the
township, and I believe there could be an appearance of a conflict of interest.
Councillor Clark was not present during the discussion and did not vote on the item.
Motion No. C250312-6
Moved by Schell, Seconded by Hutcheson
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers
for Information Only, be received:
a) DS2025-034, Brent Spagnol, Director, Development Services re: Fees and
Charges Update (Building & Planning); including the presentation by the
representatives from Watson & Associates Economists Ltd.
Carried.
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Council Meeting Minutes — Wednesday, March 12, 2025.
13. Reports and Announcements of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
The following members of Council provided updates: Mayor Greenlaw, Councillors
Schell and Hutcheson.
14. Consent Agenda:
a) Minutes of Barrie Public Library Board meeting held on January 23, 2025.
Staff Recommendation: Receive for Information Only.
b) Correspondence from the Orillia Public Library re: Township of Oro-Medonte Statistics:
February 2025.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, Minutes of January 24, 2025 (2) and
Highlights of February 28, 2025.
Staff Recommendation: Receive for Information Only.
d) Correspondence from Jonathon Scott, Chair, Nottawasaga Valley Conservation
Authority (NVCA) re: Township of Oro-Medonte Resolution Proposing the Amalgamation
of NVCA and the Lake Simcoe Region Conservation Authority (LSRCA) under Section
11 of the Conservation Authorities Act, 1990.
Staff Recommendation: Receive for Information Only.
e) Correspondence from Autism Ontario re: Request for Proclamation, April 2, 2025 as
"World Autism Awareness Day" and Request for a Flag Raising.
Staff Recommendation: Receive, Approve Proclamation and Flag Raising
Requests and Staff Proceed Accordingly.
f) Correspondence from County of Simcoe re: Request for Proclamation, March, 2025 as
"#ITSTARTS Month" and Request for a Flag Raising.
Staff Recommendation: Receive, Approve Proclamation and Flag Raising
Requests and Staff Proceed Accordingly.
g)
Township of Oro-Medonte, New Community Center, 737 Horseshoe Valley Road West,
Survey Available, Request for Comments.
Staff Recommendation: Receive for Information Only.
h) Correspondence from Employment and Social Development Canada re: Canada's
Volunteer Awards - Call for Nominations 2025.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, March 12, 2025.
Motion No. C250312-7
Moved by Hutcheson, Seconded by Young
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Barrie Public Library Board meeting held on January 23, 2025.
Received for Information Only.
b) Correspondence from the Orillia Public Library re: Township of Oro-Medonte
Statistics: February 2025.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, Minutes of January 24, 2025 (2) and
Highlights of February 28, 2025.
Received for Information Only.
d) Correspondence from Jonathon Scott, Chair, Nottawasaga Valley Conservation
Authority (NVCA) re: Township of Oro-Medonte Resolution Proposing the
Amalgamation of NVCA and the Lake Simcoe Region Conservation Authority
(LSRCA) under Section 11 of the Conservation Authorities Act, 1990.
Received for Information Only.
e) Correspondence from Autism Ontario re: Request for Proclamation, April 2, 2025
as "World Autism Awareness Day" and Request for a Flag Raising.
Received, Approved Proclamation and Flag Raising Requests and Staff
Proceeded Accordingly.
f) Correspondence from County of Simcoe re: Request for Proclamation, March,
2025 as "#ITSTARTS Month" and Request for a Flag Raising.
Received, Approved Proclamation and Flag Raising Requests and Staff
Proceeded Accordingly.
g)
Township of Oro-Medonte, New Community Center, 737 Horseshoe Valley Road
West, Survey Available, Request for Comments.
Received for Information Only.
h) Correspondence from Employment and Social Development Canada re: Canada's
Volunteer Awards - Call for Nominations 2025.
Received for Information Only.
15. Communications/Petitions:
None.
Carried.
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Council Meeting Minutes — Wednesday, March 12, 2025.
16. Notice of Motions:
Councillor Schell advised that he would be bringing forward a Notice of Motion to the March
26, 2025 Council meeting regarding Council code of conduct
17. By -Laws:
None.
18. Closed Session Items:
None.
19. Confirmation By -Law:
a) 2025-026: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, March 12, 2025
Motion No. C250312-8
Moved by Lavoie, Seconded by Bard
Be it resolved that By -Law No. 2025-026: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, March 12, 2025 be read a first, second and third time,
passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C250312-9
Moved by Schell, Seconded by Clark
Be it resolved that we do now adjourn at 4:21 p.m.
o$,;
A
Mayor, Randy Greenlaw
Clerk, vonne Aubichon
Carried.
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