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06 17 1991 Council Minutes , " \ , THB CORPORATION OP THB TOWNSHIP OP ORO RBGULAR KBBTING OP COUNCIL MONDAY. JUNB 17. 1991. . 7:00 P.M. - COUNCIL CBAKBBRS ONB IIUNDRBD AND SIZTY-SBCOND KBBTING 1988-1991 COUNCIL Council met this evening pursuant to adjournment @ 7:00 p.m. with the fOllowing members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Mrs. Vivian Bell, Ms. Lynn Haley, Mr. Gordon Wiles and One Member of the Press. Reeve Robert E. Drury chaired the meeting. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None Declared. 2. CONSENT AGENDA: a) 1. Ministry of Tourism and Recreation re: Approval of Capita Conservation Grant; 2. Henry Sander, Treasurer, Memo re: 1991 Arena Capital Projects; 3. Pat Harwood, Parks and Recreation Supervisor, Memo re: Proposals TRQ-1117, Condenser and Humicon Purchase; b) Aird and Berlis, re: Ministry of the Solicitor General, Proposed Amendments to the Retail Business Holidays Act; c) ontario Municipal Board Decision re: Appeal against By-Law No 90-98 (Interim Control); d) 9-1-1 Committee Minutes from June 4, 1991; e) Gord Allison, ontario Building Officials Association Conferenc re: Free Registration for Ron Kolbe, Chief Building Official to attend Annual Conference; f) 1991 AMO Annual Conference and AMO Request for Nominations; g) G.E. Taylor, Simcoe County Engineer letter to D. Shoebridge, Township of Flos, re: Reduction in Speed Limit - Craighurst; h) R. Lehman, Lehman and Associates, re: Ukrainian National Federation; i) Fisheries and Oceans, re: Leases for Carthew Bay, Shanty Bay and Hawkestone; j) Ministry of Housing, re: Proposed Rent Control Legislation; 3. DEPUTATIONS: a) Mr. Gordon Wiles and Ms. Lynn Haley were present to discuss their Offer to Purchase Part Lot 15, Plan 5IR-19270, located 0 Concession 14, (North Oro Industrial Park). (This portion of the meeting was held in Committee of the Whole). - 2 - 4. REPORTS OF MUNICIPAL OFFICERS: a) Fred Haughton, Public services Administrator, re: Roads Department Speed Zone, stops and Recycle Signs; b) Fred Haughton, Public Services Administrator, re: Hawkestone stop Signs; 5. COMMUNICATIONS: a) Kelly Yerxa, Aird and Berlis, Confidential Correspondence re: Oro Beach Ratepayers Association Injunction; b) Confidential Agreement of Purchase and Sale, Concession 14, Part Lot 15, 5IR-19270; c) J. Kowal, Ukrainian National Federation re: Official Plan and Zoning Applications; d) 1) David Hulme, Seeley and Arnill, Confidential Correspondenc re: Buffalo Springs Development; 2) Brent Clarkson, Confidential Correspondence, Buffalo Springs; 3) Simcoe County District Health Unit, Confidential Correspondence, Buffalo springs; e) G.E. Taylor, Simcoe County Engineer, re: Draft Entrance polic for County Roads; f) Sheila Simpson, Confidential Correspondence, re: Request for Information; g) Michele Gouett, Solid Waste Management Department, Correspondence re: Municipality to Appoint representative for Committee; h) Steen Klint, Solid Waste Management Department, Correspondence re: Landfill Fee Schedule; MOTION NO.1 Moved by Burton, seconded by Johnson Be it resolved that the Agenda for the Council Meeting dated Monday June 17, 1991, be adopted as printed and circulated, with the addition of the following: a) Fred Haughton, Public Services Administrator, Report re: Hawkestone stop Signs Carried MOTION NO. 2 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held Monday, June 3, 1991, be adopted as printed and circulated. Carried MOTION NO. 3 Moved by Crawford, seconded by Caldwell Be it resolved that the minutes of the Special Public Meeting of Council held Monday, June 3, 1991, (Kovacs) be adopted as printed and circulated. Carried > . - 3 - MOTION NO. 4 Moved by Johnson, seconded by Burton Be it resolved that the accounts presented for the period ending Monday, June 17, 1991, in the amount of $2,091,225.07, plus payroll for the period ending Thursday, June 13, 1991, in the amount of $29,411.99, in accordance with the computer print-out presented to council, be approved for payment. Carried MOTION NO. 5 Moved by Caldwell, seconded by Crawford Be it resolved that the Road Expenditures for the period ending Monday, June 17, 1991, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $41,545.08. carried MOTION NO. 6 Moved by Burton, seconded by Johnson Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be approved. Carried MOTION NO. 7 Moved by Caldwell, seconded by Crawford Be it resolved that the Report from Fred Haughton, Public Services Administrator, with regards to Roads Department Speed Zone, stops and Recycle Signs, be received and the recommendations contained in this report be adopted and Item No.3, signs be placed at both ends of Horseshoe Valley Road, Old Barrie Road, Shanty Bay Road at Barri and Trespass on Lakeshore Road at Carthew Bay. carried MOTION NO. 8 Moved by Johnson, seconded by Burton Be it resolved that the Report from Fred Haughton, Public Services Administrator, with regards to Hawkestone stop Signs, be received, and further, the recommendation contained in this report be adopted Carried MOTION NO. 9 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Correspondence from the Township legal firm of Aird and Berlis with regards to the Township of Oro vs Oro Beach Ratepayers Association, be received, and further, the Administrator/Clerk is hereby directed by the Council of the Corporation of the Township of Oro to advise our solicitors to proceed with the actions outlined in their correspondence dated June 10, 1991. carried - 4 - MOTION NO. 10 Moved by Johnson, seconded by Burton Be it resolved that the Correspondence from the Ukrainian National Federation of Canada with regards to their proposed Official Plan and zoning Applications, be received and referred to the Township Planner, Ms. Kris Menzies and Township Planning Consultant, Mr. R. B. Watkin. Carried. MOTION NO. 11 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential correspondence from Seeley and Arnill, re: Buffalo Springs and the attached correspondence from MacNaughton, Hermsen, Britton, Clarkson Planning and the Simcoe County Health unit, be received, and referred to the Township's Planner, Township Planning Consultant and Solicitor for a review with Council in Committee of the Whole. Carried. MOTION NO. 12 Moved by Burton, seconded by Johnson Be it resolved that the Correspondence from G. E. Taylor, Simcoe county Engineer, with regards to the County of Simcoe Draft Entranc Policy for county Roads, be received and referred to the Township's Planning Department and Public Services Department for a review and a report back to Council. Carried MOTION NO. 13 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from Sheila Simpson be received and she be advised that we do not keep current records on past employees or Council Members, and further, that she be provide with the names and addresses of the Township Solicitor and Planner. Carried MOTION NO. 14 Moved by Johnson, seconded by Burton Be it resolved that the Correspondence from the County of Simcoe Solid Waste Management Department, concerning the appointment of a Township representative on the Committee to negotiate assets and liabilities with respect to municipal land fill sites, be received, and further, the Administrator/Clerk be directed to advise the County of Simcoe that the following person act on behalf of the Corporation of the Township of Oro: Deputy Reeve David Caldwell AND FURTHER, Deputy Reeve David Caldwell be authorized to call upon Township Staff, re: Solicitor, Treasurer, Engineer, for assistance or whoever he deems necessary. carried - 5 - MOTION NO. 15 Moved by Johnson, seconded by Burton Be it resolved that the Minutes of the Oro Community Centres Parks and Recreation Committee Meeting held June 6, 1991, be adopted as printed and circulated. Carried. MOTION NO. 16 Moved by Crawford, seconded by Caldwell Be it resolved that Report No. 91-20 of the special Committee of th Whole Meeting held Tuesday, June 4, 1991, and the recommendations contained therein, be adopted as printed and circulated. carried. MOTION NO. 17 Moved by Burton, seconded by Johnson Be it resolved that Report No. 91-21 of the Special Committee of th Whole Meeting held Friday, June 7, 1991, and the recommendations contained therein, be adopted as printed and circulated. Carried. MOTION NO. 18 Moved by Johnson, seconded by Burton Be it resolved that Report No. 91-22 of the Regular Committee of th Whole Meeting held Monday, June 10, 1991, and the recommendations contained therein, be adopted as printed and circulated. Carried MOTION NO. 19 Moved by Caldwell, seconded by Crawford Be it resolved that the Petition with regards to the Harbourwood Subdivision fence between Lots 80 and 81 on George Street and Lots and 9 on Shelswell Boulevard, be received, and further, the individuals who signed this petition be invited to a Committee of the Whole Meeting to be scheduled for Monday, June 24, 1991. Carried MOTION NO. 20 Moved by Burton, seconded by Johnson Be it resolved that the Correspondence from the Simcoe County Solid Waste Management Department with regards to the Landfill Fee Schedule, be received and filed. Carried - 6 - MOTION NO. 21 Moved by Johnson, seconded by Burton Be it resolved that the three minor sports groups holding tournaments during the week at the arena be charged a maximum rate of $45.00 for the upstairs room on the conditions that: a) b) they clean up the hall after using it; they be responsible for the activities, of the hall to the sole satisfaction of Township of Oro; and including superv1s10n the Corporation of the The existing policy regarding rental of the hall on the weekends shall remain in force, and further, the normal damage deposits will be collected for use of the hall. carried MOTION NO. 22 Moved by Burton, seconded by Johnson Be it resolved that Pat Harwood, Parks and Recreation Supervisor investigate the possibility of securing a timer at the Sportsfield to regulate the lights, and further, to report how other municipalities have dealt with light controls on these facilities. Carried MOTION NO. 23 Moved by Crawford, seconded by Caldwell Be it resolved that Pat Harwood, Parks and Recreation supervisor, b directed to secure an estimate for the repair of the sports Complexes Record Player or alternatively have the contractor correc this problem, and further, to provide the Oro community Centre Park and Recreation Committee an estimate for a replacement turntable. Carried MOTION NO. 24 Moved by Crawford, seconded by Caldwell Be it resolved that all deposits for use of Oro Township Recreational Facilities, including that of ball hut keys be secured in either cash or certified cheque. Carried MOTION NO. 25 Moved by Caldwell, seconded by Crawford Be it resolved that Prime Time and Non-Prime Time Hours for the Oro Community Sportsplex, be as follows: Weekdays Only: Prime Time: None Prime Time: 4:00 p.m. - 8:00 a.m. 8:00 a.m. - 4:00 p.m. Carried . ' - 7 - MOTION NO. 26 Moved by Caldwell, seconded by Burton Be it resolved that Development Application P-4/91, Part of Lots 8, 9 and 10, Concession 14, to expand an existing licenced pit onto abutting property, be deferred until the applicant addresses the following issues; which include but are not limited to the following: a) Further justification for the expansion of the present operation; b) Life expectancy of the existing pit; c) Comments from the Ministry of Agriculture and Food; d) status of the stump/dump approval. Carried. MOTION NO. 27 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Amend By-Law No. 91-03, the Annual Appointment By-Law, be introduced and read a first and second time and numbered By-Law No. 91-45. carried. THAT By-Law No. 91-45 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 28 Moved by Burton, seconded by Johnson Be it resolved that we do now go into Committee of the Whole @ 7:50 p.m. Carried. MOTION NO. 29 Moved by Johnson, seconded by Burton Be it resolved that we do now Rise and Report from Committee of the Whole @ 8:27 p.m. Carried. MOTION NO. 30 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential correspondence from Wiles Transport Limited, with regards to the offer to purchase of Part 15, Concession 14, Plan 5IR-19270, be received, and further, discuss with Fred Haughton, Public Services Administrator, at a further meeting. carried ,. - 8 - MOTION NO. 31 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 91-46. Carried. THAT By-Law No. 91-46 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 32 Moved by Caldwell, seconded by Crawford Be it resolved that we do now adjourn @ 8:30 p.m. Carried. Reeveft&. D~&~ C~a-6l~ .