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07 29 1991 Sp Council Minutes ~ , THE CORPORATION OF THE TOWNSHIP OF ORO SPECIAL MEETING OF COUNCIL MONDAY, JULY 29, 1991 @ 9:15 A.M. - COUNCIL CHAMBERS ONE HUNDREDTH AND SIXTY-SEVENTH MEETING 1988 - 1991 COUNCIL council met this day pursuant to adjournment at 9:15 a.m. with the following members present: Reeve Robert E. Drury Deputy-Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Mr. David Arnill, Mr. Ron Sommers, Mr. Ted Beaton, Mr. Jim Noble, Mr. Ron Watkin, Ms. Kris Menzies. Reeve Robert E. Drury chaired the meeting. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None declared. 2. CONSENT AGENDA: (a) Ministry of Environment re: Noise By-Law Training (b) R. G. Robinson and Associates re: Audubon Subdivision (Lot 3, 4, 17 and 23) (c) 9-1-1 Emergency Response System Minutes of Meeting held Thursday, June 29, 1991 (d) Ontario Hydro, Confidential Correspondence re: Purchase of North Oro Industrial Park (e) ontario Municipal Board, Notice of Hearing (Puksa Appeal of Committee of Adjustment Decision (f) Ministry of Municipal Affairs re: Official Plan Amendment No. 47 (Clarke/King) (g) Ministry of Environment, correspondence re: Darcon Subdivision proposal. 3. DEPUTATIONS: (a) 11:00 a.m. Mr. R. B. Watkin of Ainley and Associates, Township Planning Consultants, Ms. Kris Menzies, Township Planner as well as Mr. Ron Sommers, Mr. Ted Beaton and Mr. Jim Noble of the Planning Advisory Committee were present to review the update of the Township of Oro's Official Plan as well as the proposed Natural Area Study. (This portion of the meeting was held in Committee of the Whole.) (b) 4:05 p.m. The Administrator/Clerk along with Council reviewed various projects for the Oro Township Community Sports Complex that are being partially funded under the Ministry of Tourism Recreation capital Conservation Grant program. -2- 4. REPORTS OF MUNICIPAL OFFICERS: (a) Reports of Live stock Valuer, Bruce Anderson re: Lambs killed (Mawdsley); (b) Henry Sander, Treasurer, Confidential Report re: Tax Complaint; (c) Lynda Aiken, Secretarial Co-ordinator, Confidential Memo re: Receptionist; (d) Kris Menzies, Township Planner, Confidential Report re: status Report Arbour Subdivision P1/87; (e) Ron Kolbe, Chief Building Official, Report re: Building Department Replacement Vehicle; (f) Beth Oosthuizen, Deputy-Clerk, Memo re: Nevada License (Wye Marsh and McLaren Art Centre. 5. COMMUNICATIONS (a) Hillway Equipment Ltd. re: Application for Pit Expansion; (b) Mr. B. Patterson re: ground wasp nest - O'Brien Street; (c) R. W. Powell re: 9th Line Boat Ramp; (d) R. B. Watkin, Ainley & Associates, Confidential Correspondence re: Ukrainian National Federation Lands; (e) N. J. Linnell, Ainley & Associates, Confidential Correspondence re: Status of Oro Planning Applications; (f) Barrie Speedway, re: request for fireworks on August 17, 1991. NOTE: Councillor Allan Johnson arrived at the meeting at 10:15 a.m. MOTION NO. 1 Moved by Burton, Seconded by Caldwell Be it resolved that the agenda for the Council Meeting dated Monday, July 29, 1991 be adopted as printed and circulated with the addition of the following: Item 12(d) Tender Opening - Oro Arena Concession Tender. Carried. MOTION NO. 2 Moved by Burton, Seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held Monday July 15, 1991 be adopted as printed and circulated. Carried. MOTION NO. 3 Moved by Caldwell, Seconded by Crawford Be it resolved that the minutes of the Special Meeting of Council held Wednesday, July 17, 1991 be adopted as printed and circulated. Carried. MOTION NO. 4 Moved by Crawford, Seconded by Caldwell Be it resolved that the recommendations listed on the Consent Agenda, Item No. 6 be approved. carried. -3- MOTION NO. 5 Moved by Caldwell, Seconded by Burton Be it resolved that the Reports of Livestock Valuer, Bruce Anderson, for livestock killed, owned by Mr. Mel Mawdsley (2 reports dated June 1st and June 4th, 1991) with an estimated value of $160.00 be received, and further the Treasurer be authorized to issue a cheque to Mr. Mawdsley in the amount of $160.00. Carried. MOTION NO. 6 Moved by Burton, Seconded by Crawford Be it resolved that the Confidential Memo from Lynda Aiken, Secretarial Services Co-ordinator re: the status of the Receptionist be received and further, she now be allowed to be put on full Township benefits. Carried. MOTION NO. 7 Moved by Burton, Seconded by Caldwell Be it resolved that the Memo from Ron Kolbe, Chief Building Official with regards to the two municipal vehicles driven by th Township Fire Chief and Chief Building Official be received and further the current fire vehicle, driven by the Township's Fire Chief be transferred to the Chief Building Official. Further, the recommendation contained in this report regarding the Fire Department vehicle be adopted and the vehicle be leased at a cos of $497.10 per month from Douglas Mercury Ford of Barrie. Prior to this lease being entered into, that approval from the Ontario Municipal Board be received. Defeated. MOTION NO. 8 Moved by Caldwell, Seconded by Crawford Be it resolved that the Report from Chief Building Official of July 22, 1991 be referred to the C.A.O. for a report back to Council with his recommendation. Carried. MOTION NO. 9 Moved by Caldwell, Seconded by Burton Be it resolved that the Confidential Report from Henry Sander re: Tax Complaint be received and further that the recommendation contained in this Report be adopted and Mrs. Palmer be so advised. Carried. MOTION NO. 10 Moved by Caldwell, Seconded by Burton Be it resolved that the Report from Beth Oosthuizen with regards to the Nevada Lottery Licences be received and further the recommendation contained in this Report be adopted. Carried. -4- MOTION NO. 11 Moved by Caldwell, Seconded by Crawford Be it resolved that the correspondence from Hillway Equipment Ltd. re: application for pit expansion, located on part of Lots 8 and 9, Concession 14 be received and further this application be scheduled at the next regular meeting of the Planning Advisory Committee. And further, the Planner be requested to prepare a status report on this application and that this application proceed no further until the planning staff and Council for the Corporation of the Township of Oro are satisfied that all relevant information requested by the municipality has been secured to the sole satisfaction of the corporation of the Township of Oro. Carried. MOTION NO. 12 Moved by Burton, Seconded by Caldwell Be it resolved that the correspondence from R. W. Powell re: the 9th line boat ramp be received and referred to the Public Services Administrator for a response indicating the current status of the project and the scheduling of a future public meeting and further this information be received prior to August 12, 1991. Carried. MOTION NO. 13 Moved by Crawford, Seconded by Burton - Be it resolved that the confidential correspondence from Ainley & Associates Limited re: Ukrainian National Federation Lands be received and referred to the Township Planner who is hereby directed to set up a meeting between the Ukrainian National Federation, the Township Planner, the Township Planning Consultants and the Administrator/Clerk in order to advise the applicant of the many outstanding issues concerning this development application. This meeting be held by August 15 and report to Council. carried. MOTION NO. 14 Moved by Burton, Seconded by Caldwell Be it resolved that the correspondence from Allan Blight of the Barrie Speedway concerning the request to hold a fireworks display on August 17, 1991 be received and further this permission be granted on the same terms and conditions as in 1990 and further, the Fire Chief is to ensure that these terms and conditions are adhered to. Carried. MOTION NO. 15 Moved by Burton, Seconded by Caldwell Be it resolved that we receive the correspondence from Brian F. Patterson, re: ground wasp nest and that this correspondence be referred to Fred Haughton, Public Services Administrator. And further that the Public Services Administrator contact the Ministry of Environment with regard to what action they might take on this matter and further the P.S.A. is to check with a pest control company. carried. -5- MOTION NO. 16 Moved by Caldwell, Seconded by Burton Be it resolved that Report No. 91-25 of the Committee of the Whole Meeting held Monday, July 22, 1991, and the recommendation contained therein be adopted as printed and circulated. Carried. MOTION NO. 17 Moved by Caldwell, Seconded by Burton Be it resolved that development application P1/90, an applicatio to re-zone lands described as part of Lot 1, Concession 4 from Agriculture to General Residential to permit a residential subdivision be scheduled for a public meeting as required under the Planning Act, provided that the following information is received by the Corporation of the Township of Oro: (a) Justification from the owner's agent supporting the need for reduced frontages and garages; (b) Amended development application to reflect the owner's request for site specific zoning amendments; (c) Reports from the Simcoe County District Health unit with regards to the confirmation of approval of the septic system; (d) Preliminary hydrogeological report is to be submitted and reviewed to the satisfaction of the Township Engineer and Township Planner; (e) the owner's agent be required to confirm the disposition of Block 11 and the drainage easement to the satisfaction of the Corporation of the Township of Oro; _ (f) the owner's agent confirm in writing that servicing is available from Horseshoe Development Corporation; (g) eliminate the summer driveway to Lot 4. Carried. MOTION NO. 18 Moved by Burton, Seconded by Crawford Be it resolved that development application P35/89 (Bayhaven Development Limited), Part of Lot 1, Concession 1, being Parts 2 and 3, Plan 51R-1124 be deferred and no recommendation be made until the following information is provided to the satisfaction of the Corporation of the Township of Oro: (1) a letter from the Ministry of Environment confirming that the Township will not have to assume or be liable for the communal water and sewage systems in the event of failure; (2) a letter from the C.N.R. confirming approval for the rail line crossing, location of the buildings, and par and further the approval for the proposed surface drainage; (3) confirmation in writing from neighbouring residents that they do not object to the proposed development; (4) submission of a detailed condominium plan identifying such items as unit size, frontages and yard setbacks; (5) submission of a detailed plan justification for the proposed Official Plan amendment. Carried. -6- MOTION NO. 19 NOTE: Administrator/Clerk advised Council of his concerns with regards to Resolution No. 19 regarding the liability that may be placed on the municipality if some accident was to occur while this group was using the park facilities. Moved by Burton, Seconded by Caldwell Be it resolved that the Bonita Glen Girl Guides be allowed to use the facilities at the Oro Memorial Park provided that they advise of the date they plan to do this. Recorded Vote requested by Councillor Burton: Ayes -Councillor Burton Councillor Crawford Reeve Drury Nays - Deputy-Reeve Caldwell Allan Johnson Carried. MOTION NO. 20 NOTE: Council expressed concern regarding the Township's liability. Moved by Caldwell, Seconded by Burton Be it resolved that the Smyths be permitted to go ahead with plans for a Teen Party at Oro Memorial Park provided that they work with Wayne Ross, Q.P.P. officer and report on how the event went and whether it should be supported in the future; and further the smyths are to speak to Cec Phillips regarding the availability of the pavilion and further Wayne Ross report back to Council by August 5, 1991. Carried. MOTION NO. 21 Moved by Caldwell, Seconded by Johnson Be it resolved that the policy regarding park entrance fees remain in place; and further any groups corresponding with the Township should be provided with a written response regarding these policies and advised that the fees do not cover the operating costs of this facility; and further if these groups choose to prepay for their group and the cars involved in the payment and this prepayment is made to the Treasurer by noon the Friday prior to the event, the appropriate number of prepaid passes will be honoured at the gate. Carried. MOTION NO. 22 Moved by Johnson, Seconded by Caldwell Be it resolved that the organizers of the sports equipment sale scheduled for Friday evening and Saturday, to be held in conjunction with Minor Hockey registration be allowed to use the upstairs hall within the Arena at no cost provided that the hall is not otherwise booked. And further, the clean up to the sole satisfaction of the corporation of the Township of Oro shall be done by the sponsors of this event and further if this hall is booked, they may relocate to the ice surface under the same conditions provided that no commercial enterprise is permitted to sell during this event. Carried. -7- MOTION NO. 23 Moved by Crawford, Seconded by Caldwell Be it resolved that a By-law to Rezone the East Half of Lot 16, Concession 11 (Van Kessell), By-Law No. 91-43 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Deputy-Reeve Caldwell requested a recorded vote Ayes - Councillor Crawford - Deputy-Reeve Caldwell Nays - Councillor Johnson - Councillor Burton - Reeve Drury Defeated. MOTION NO. 24 Moved by Caldwell, Seconded by Crawford Be it resolved that a By-Law to Amend By-Law No. 90-102, the Noise Control By-Law be introduced and read a first and second time and numbered as By-law No. 91-54. THAT By-Law No. 91-54 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 25 Moved by Caldwell, Seconded by Crawford Be it resolved that a By-law to provide for the sale of Part Lot 16, Concession 14, Township of Oro, County of Simcoe being more particularly described as Parts 2, 3, 4, and 5 on Reference Plan 51R-19270 be introduced and read a first and second time and numbered as By-law No. 91-55. That By-law No. 91-55 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote Requested by Deputy Reeve Caldwell Ayes - Councillor Burton - Deputy-Reeve Caldwell - Councillor Crawford - Councillor Johnson - Reeve Drury Carried. MOTION NO. 26 Moved by Caldwell, Seconded by Crawford Be it resolved that A By-Law to Adopt Official Plan Amendment No. 39 to the Official Plan be introduced, read a first and second time and numbered as By-Law No. 91-56. That By-Law No. 91-56 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote Requested by Reeve Drury Ayes - Councillor Johnson - Councillor Crawford - Deputy-Reeve Caldwell - Councillor Burton - Reeve Drury Carried. , I -8- MOTION NO. 27 Moved by Caldwell, Seconded by Burton Be it resolved that the Road expenditures for the period ending Monday, July 29, 1991 be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $114,414.23. carried. MOTION NO. 28 Moved by Burton, Seconded by Johnson Be it resolved that the accounts presented for the period ending Monday, July 29, 1991, in the amount of $142,153.72 plus payroll for the period ending Thursday, July 25, 1991, in the amount of $49,879.23 in accordance with the computer print-out presented t Council be approved for payment. Carried. MOTION NO. 29 Moved by Burton, Seconded by Johnson Be it resolved that we do now go into Committee of the Whole @ 11:00 a.m. with Jim Noble, Ted Beaton, Ron Sommers, Kris Menzies and Ron Watkin present. Carried. MOTION NO. 30 Moved by Johnson, Seconded by Caldwell Be it resolved that we do now Rise and Report from Committee of the Whole @ 3:58 p.m. Carried. MOTION NO. 31 Moved by Burton, Seconded by Johnson Be it resolved that we suspend section 7 of By-law No. 89-36 to allow the Special Meeting of Council to proceed past the 4:00 p.m. adjournment hour. carried. MOTION NO. 32 Moved by Burton, Seconded by Johnson Be it resolved that the confidential correspondence from Ainley & Associates Limited with regards to the status of Oro Planning Applications be received. Carried. , ' -9- MOTION NO. 33 Moved by Caldwell, Seconded by Burton Be it resolved that the Confidential Report prepared by Kris Menzies, Township Planner re: Arbourwood Subdivision status Report for development application P1/87 be received and further the recommendation contained in this report be adopted and communicated to the developer. Carried. MOTION NO. 34 Moved by Burton, Seconded by Johnson Be it resolved that Council approves the quote supplied by Midhurst Roofing for the repairs to the condenser roof to a maximum cost of $4,255.39. carried. MOTION NO. 35 Moved by Johnson, Seconded by Burton Be it resolved that the Council for the Corporation of Oro approve the quote supplied by College Pro to sandblast, prime and paint all the exterior metal decking (siding) of the arena at a cost of $9,188. Carried. MOTION NO. 36 Moved by Burton, Seconded by Johnson Be it resolved that the Council approve the quote supplied by Roy Campbell Plumbing Limited to upgrade the water heating system in the arena at a cost of $12,117.00. Carried. MOTION NO. 37 Moved by Caldwell, Seconded by Crawford Be it resolved that Council approves the quote supplied by Roy Campbell Limited for $1200.00 to complete the water heating at the arena and to install and re-use the existing heaters at the Oro Town Hall. Carried. MOTION NO. 38 Moved by Crawford, Seconded by Caldwell Be it resolved that Council approves the quote of Bassai Limited for an alarm system at the cost of $1,668.65. The electrical work is not included in the quote. A yearly servicing of the unit is required at a cost of $230.00 per year. Carried. . " -10- MOTION NO. 39 Moved by Caldwell, Seconded by Crawford Be it resolved that Council approves the quote supplied by Midhurst Roofing to paint the arena roof as per their quote to the amount of $7,603.42. Carried. MOTION NO. 40 Moved by Burton, Seconded by Johnson Be it resolved that the verbal report presented by Robert w. Small, Administrator/Clerk concerning the hiring of a Parks and Recreation Supervisor as well as an Arena Labourer be received and adopted; provided this report is supported at the next regularly scheduled meeting in september by a written report to Council. Carried. The Administrator/Clerk opened the following tenders for the operation of the Concession Booth at the Oro Township community sports Plex which were as follows: Country House Pizza Oro Minor Hockey Association $2,750.00 $3,000.00 MOTION NO. 41 Moved by Burton, Seconded by Johnson Be it resolved that we_accept the tender of $3,000.00 of Oro Minor Hockey Auxiliary to operate the Oro Arena Concession Booth for the 1991 - 1992 season. Carried. MOTION NO. 42 Moved by Burton, Seconded by Johnson Be it resolved that A By-Law to Confirm the Proceedings of the Meeting of Council held on Monday, July 29, 1991 be introduced, read a first and second time and numbered as By-Law No. 91-57. That By-Law No. 91-57 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 43 Moved by Johnson, Seconded by Burton Be it resolved that we do now adjourn at 5:05 p.m. carried. ReAert r f)~ Ci~ll