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08 26 1991 Sp Council Minutes I . , . i THB CORPORATION 01' THB TOWNSHIP OP ORO SPBCIAL MBBTING OF COUNCIL MONDAY. AUGUST 26, 1991 , 9:00 A.M. - COUNCIL CBAKBBRS on 1IUNDR.BD AND SBVBNTIBTH MBBTING 1988-1991 COUNCIL Council met this day pursuant to adjournment @ 9:00 a.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Ms. Deborah Broderick, Mr. Lawrence Verlaan, Ms Kristy Foreman, Mr. and Mrs. Don Fraser, Ms. Andrea Darby, Mr. Fred Haughton, Ms. Ellen King, Mr. Len Allin, Mr. Venner Lambert, Mr. Henry Sander, Mr. Ron Kolbe, Mr. John McCann, and Mr. Gord Coutts. Reeve Robert E. Drury chaired the meeting. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: Councillor Allan Johnson declared a possible Conflict of Interest with Agenda Item No. 8 (I) which was a report prepared by Treasurer Henry Sander, Fire Chief Paul Eenhoorn and Chief Building Official Ron Kolbe, with regards to the Chief Building Official's Vehicle; the nature of his conflict is that Councillor Johnson's wife is the manager of the car rental company mentioned in this report. 2. CONSENT AGENDA: a) ontario Municipal Board re: Official Plan Amendment No. 36 (Besse); b) Ministry of the Solicitor General, re: JEPP Funding; c) Mr. Blake Mulcaster, Big Cedar Estates, re: Thank You for Council Donation; d) Beth Oosthuizen, Deputy Clerk, Letter to various Ratepayer Associations re: Waste Reduction Week; e) Township of Flos Correspondence to O.M.B. Re: Procee, craighurst Subdivision; f) B.S. Onyschuk, Confidential Correspondence re: Cedarbrook Estates Subdivision; g) Economical Mutual Insurance Company, Confidential Correspondence re: Notice of Claim; h) Roads Department Expenditure and Subsidy Report dated July 31, 1991; - 2 - 2. CONSENT AGENDA: cont'd i) A. M. Lees, R.G. Robinson and Associates Limited, correspondence to C.C. Tatham and Associates Limited re: Harbourwood Subdivision, Parkland Dedication; j) Kelly Yerxa, Aird and Berlis, Confidential Correspondence re: Oro v. Foltynski; 3. DEPUTATIONS: a) 9:15 a.m. Mr. Lawrence, Director Oro Day Camp and Ms. Kristy Foreman, Assistant Director of the Oro Day Camp, were present to review the 1991 Day Camp Report as well as show a video presentatio on the activities of the 1991 Oro Day Camp. b) 10:00 a.m. The following persons spoke on the proposed By- Law No. 91-60 with regards to the proposed Name Changing of certain Public Highways. The following brief was presented by Mr. Don Fraser Mr. Fraser spoke to the Members of Council and advised how himself, his wife, and all the residents who lived on Sugarbush Crescent wer devastated when they read the announcement in the newspaper of the renaming ~f Sugarbush Crescent. The residents stated that they are vehemently against what the municipality is proposing. They also felt that there would be considerable cost and significant inconvenience involved to the home owners to reflect an address change. Mr. Fraser went into detail and gave examples of all the different companies, organizations, banks, friends etc. who would have to be notified if this By-Law was put in place. Mr. Fraser informed Council of other municipalities where streets are duplicated and there did not seem to be any problems or confusion with regards to finding the correct address. He also advised that they had to have an ambulance come to their address last fall at 2:30 in the morning and that the ambulance had no difficulty finding their house. Mr. Fraser suggested that where th sign in the subdivision is posted, showing Sugarbush Road, another sign could be placed under that sign, saying leading to Sugarbush Crescent. Mr. Fraser stated that the name Council had advertised in the newspaper was completely unsuitable for the sugarbush Subdivision and that all the names in the subdivision were names of Indian Tribes or Trees and to call one small street a persons name is completely inappropriate for Sugarbush. Mr. Fraser commented that if Council was adamant about changing the street name that they should pick a name like Elm, Sumac, Maple, Cedar or Oak. Mr. Fraser then thanked Council and passed out the petition that th residents had signed. The Reeve then expressed the reason that Council was considering changing the name was strictly for the safety of the residents within the area. Reeve Drury then read a letter which was received from Jane Tremblay, Indian Park Association with regards to the proposed renaming of Sugarbush Road which asked Council to reconsider the changing of the street name. Deputy Reeve David Caldwell indicated that it was his opinion that the street should be changed for the safety of the people but felt it would be more appropriate to name it after a tree. Councillor Crawford expressed that in his opinion there was several streets in Oro Township that were more or less the same name and that they should definitely be changed because there could be problems finding the particular addresses involved when it came to emergencies. - 3 - Councillor Johnson also expressed that for safety reasons that if there are two streets with the same name in the Township that they should be changed so that there will be no confusion and it will be for the better for those involved in the long run. Andria Darby, one of the persons involved in the renumbering of the Township of Oro, briefly explained to those present that even if th name of the street was not changed that the number of the street would more than likely be changed due to the system used to coincid with the Fire Department and the Police so that the location of houses could be easily recognized. Reeve Drury advised those present implementing the new numbering that Council was trying to make more convenient for the Public. how and why the Township was em within the municipality and a better system that was safer and Deputy Reeve Caldwell indicated that one of the main reasons the ne numbering system had not been completed was due to the duplication of several street names within the municipality and that it had bee brought to Councils attention by the emergency people that there ha been a problem with the name Sugarbush Crescent in the past. Councillor Johnson asked Andria Darby if Sugarbush Crescent and Sugarbush Road could be numbered continuously. Andria Darby indicated that there would be problems to renumber in that manner. Reeve Drury asked the other Council Members if they would be in favour of changing the name of the street from Neufeld Crescent to another name. Deputy Reeve Caldwell suggested that there was three other names that could be used; Pine, Balsam and Sumac. Reeve Drury asked all Council Members if they were in agreement wit changing the name of the street from Sugarbush Crescent and all Council Members were in agreement with this name change. After talking amongst themselves the Council decided the name that would be appropriate should be Sumac. c) 11:00 a.m. Mr. Haughton, Public Services Administrator, was present for the opening of Tenders for Contract No. 91-09, (Winter Sand) as well as to review the following Department Reports which were as follows: a) Request for a fence on the 6th Line; b) Report on the 13th Line, Lake Access. TENDER RJ;:SU]d.TS: CONTRACTOR Tltt'!'.DER AMOUNT Cliff Varcoe Seeley and Arnill M.R. Truax Aggregates Stewart Construction $45,047.00 $43,335.00 $31,458.00 $56,603.00 Note: Council recessed @ 12:00 noon for lunch; Council reconvened @ 1:30 p.m. d) 1:30 p.m. Mr. Venner Lambert as well as Ms. Ellen King, and Mr. Len Allin, representing Big Cedar Estate~3 I \den.^, present to present the following brie . - 4 - Mr. Reeve and Councillors: I come before you today to represent not only the Big Cedar Estates, but also many others residing in the north-west sector of our Township. The subject I wish to discuss with you is "New Road Development", and more specifically the hard-surfacing of the section of road known as the 11th line, between East Oro, and the Edgar-Rugby Road. We feel that the hard-surfacing of this piece of road would accomplish a number of benefits, which I will endeavour to outline. In the first instance it would provide a better access for all residents living in the north west sector of the Township who wish to reach the growing "Commercial Area" along the No. 11 corridor. At present, people who live in the Rugby and Big Cedar Estates area, find it much more to their liking to travel into the City of Orilli to do business rather than to shop in Oro Township, simply because of the dusty or pot-hole conditions they encounter much of the year, on the section of road previously mentioned. The question I would ask Council is; should not every inducement possible be made to have residents of Oro support the business sector of Oro, which at present lies to the south of us? The second consideration I would like you to entertain, is a North- South paved road which will someday run from Hawkestone in the Sout to County Road 19, and beyond in the North. with amalgamation of Medonte and Oro, it will be very important to tie the two together with good roads, and saying this we also realize that if we are to utilize our present paved roads and the over-pass on No. 11 Highway, then it will be necessary to jog east or west when we reach County Road 11. In the case of the residents of Rugby and Big Cedar Estates it would mean jogging east one concession while it would mean jogging one concession to the West t go North to Jarratt and beyond. Much of what I have said in the second part of my submission may seem a long way off, but if we are to consider long term planning a a necessity then surely Council can and should do so now if you hav not already done so. The first positive step would be to complete the first phase, which would see a paved road from Hawkestone to the County Road No. 11. I thank Council for this opportunity and I do so knowing I have the support of our community and I believe the larger community mentioned. We trust that we will hear back from you in the near future. e) 2:00 p.m. Mr. John McCann and Mr. Gord Coutts were presen to discuss Ice Time as well as their outstandin account for the Oro 77's for the year 1990/91. 4. REPORTS OF MUNICIPAL OFFICERS: a) Report of Live Stock Valuer re: Live Stock killed (2 Reports, Ewes killed); b) Ron Kolbe, Chief Building Official, Monthly Building Activity Report for July 1991; c) Robert James, Animal Control/By-Law Enforcement Officer, Monthly Confidential Activity Report for July 1991, as well as the following Confidential Reports: a) Fence on a Road Allowance; b) Clean up of Lot 69, Plan 952; c) 13th Line, Bass Lake. - 5 - 4. REPORTS OF MUNICIPAL OFFICERS: cont'd d) Henry Sander, Treasurer, Report re: RRAP Program; e) Fred Haughton, Public Services Administrator Report re: Request for a Fence, 6th Line; f) Fred Haughton, Public Services Administrator Report re: Lake Access, 13th Line, Bass Lake; g) Robert W. Small, Administrator/Clerk re: Election Costs 1991; h) Kris Menzies, Township Planner, Confidential Report re: Barri Boxing School, Lot 28, Concession 4; i) Kris Menzies, Township Planner, Confidential Report re: Darco Developments j) Lawrence Verlaan, Director Oro Day Camp and Kristy Foreman Assistant Director Oro Day Camp, Report re: Oro Day Camp 1991 k) Henry Sander, Treasurer, Confidential Memo re: B.A.F.M.A. Litigation; I) Henry Sander, Treasurer, Report re: Building Official Vehicle m) Robert W. Small, Confidential Report re: Deputy Clerk's Position; 5. COMMUNICATIONS: a) Jane E. Tremblay, Indian Park Association re: Proposed renaming of Sugarbush Road; b) Township of Nottawasaga re: Restructuring Question on 1991 Municipal Election Ballot; c) County of Simcoe re: Predator Control Program be discontinued effective August 26, 1991; d) Beth Oosthuizen, re: Resignation from Deputy Clerk's Position, e) Robert W. Small, re: Resignation from Administrator/Clerk's position; f) Gordon Pearcey, Confidential Correspondence re: Lot 23, Plan 728; g) A.M. Lees, R.G. Robinson and Associates Limited, Confidential Correspondence re: Audubon Subdivision, Pam-Reg Holdings Limited; h) The Orillia Agricultural society, correspondence re: Celebrit Log Sawing Contest, Friday, September 6, 1991; MOTION NO. 1 Moved by Burton, seconded by Johnson Be it resolved that the Agenda for the Council Meeting dated Monday, August 26, 1991, be adopted as printed and circulated with the addition of the following: a) Deputation Oro 77's; b) Deputy Clerk's position; carried MOTION NO. 2 Moved by Johnson, seconded by Burton Be it resolved that the Report prepared by Lawrence Verlaan, and Kristy Foreman, Director and Assistant Director of the Oro Day Camp with regards to the final report of the 1991 Day Camp, be received and referred to the Parks and Recreation supervisor for comment and a report back to the 1992 Oro Parks and Recreation Committee. Carried - 6 - MOTION NO. 3 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Special Meeting of Council held Monday, July 29, 1991, be adopted as printed and circulated. Carried. MOTION NO. 4 Moved by Crawford, seconded by Caldwell Be it resolved that the minutes of the Special Meeting of Council held Monday, August 12, 1991, (3:00 p.m.) be adopted as printed and circulated. Carried. MOTION NO. 5 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Special Meeting of Council held Monday, August 12, 1991, (7:00 p.m.) be adopted as printed and circulated. Carried. MOTION NO. 6 Moved by Johnson, seconded by Burton Be it resolved that the accounts presented for the period ending Monday, August 26, 1991, in the amount of $91,973.15, plus payroll for the period ending Thursday, August 22, 1991, in the amount of $37,596.70, in accordance with the computer print-out presented to Council, be approved for payment. carried. MOTION NO. 7 Moved by Burton, seconded by Johnson Be it resolved that the Road Expenditures for the period ending Monday, August 26, 1991, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $132,481.50. carried. MOTION NO. 8 Moved by Johnson, seconded by Burton Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be approved. Carried. MOTION NO. 9 Moved by Burton, seconded by Johnson Be it resolved that the two Reports of Live stock Valuer, Ernest Bidwell, for Live Stock killed, owned by Mr. Ross Manzone, with an estimated value of $450.00, be received, and further, the Treasurer be authorized to issue a cheque to Mr. Manzone in the amount of $450.00. Carried - 7 - MOTION NO. 10 Moved by Caldwell, seconded by Crawford Be it resolved that the Report by Chief Building Official, Ron Kolbe, for his Monthly Building Activities, with regards to the month of July 1991, be received. Carried. MOTION NO. 11 Moved by Johnson, seconded by Burton Be it resolved that the Report by Animal Control/By-Law Enforcement Officer, Robert James, for his Monthly Activities with regards to the month of July 1991, be received. Carried. MOTION NO. 12 Moved by Burton, seconded by Johnson Be it resolved that the Report prepared by Robert James, Animal Control/By-Law Enforcement Officer, re a request for a fence on Township Road Allowance, be received. Carried. MOTION NO. 13 Moved by Johnson, seconded by Burton Be it resolved that the Report prepared by Robert James, Animal Control/By-Law Enforcement Officer, re: Lot 69, Plan 952, Concession 13, be received. Carried. MOTION NO. 14 Moved by Caldwell, seconded by Crawford Be it resolved that the Report by Robert James, Animal Control/By- Law Enforcement Officer, re: the turn around, Oro Line 13/Bass Lake, be received. Carried. MOTION NO. 15 Moved by Johnson, seconded by Burton Be it resolved that the Report prepared by Henry Sander, Treasurer, re: RRAP Program, be received and the recommendations contained in this report be adopted. Carried MOTION NO. 16 Moved by Caldwell, seconded by Crawford Be it resolved that the Report prepared by Fred Haughton, Public Services Administrator, re: Proteau, 6th Line Request for a fence, be received, and further, the recommendations contained in this report be adopted. Carried < - 8 - MOTION NO. 17 Moved by Crawford, seconded by Caldwell Be it resolved that the Report prepared by Fred Haughton, Public Services Administrator, re: Lake Access, 13th Line, Bass Lake, be received, and further, the recommendations contained in this report be adopted, and further, this report be reviewed by the Parks and Recreation Department. carried. MOTION NO. 18 Moved by Burton, seconded by Johnson Be it resolved that the Tender submitted by M.R. Truax Aggregates i the total tender amount of $31,458.00 be accepted for winter sand tender. Carried. MOTION NO. 19 Moved by Burton, seconded by Johnson Be it resolved that the Report prepared by Robert W. Small, Administrator/Clerk, re: 1991 Election Costs, be received, and further, the recommendations contained in this report be adopted. Carried. MOTION NO. 20 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Report prepared by Kris Menzies, Township Planner, with regards to the Barrie Boxing School, Lot 28, Concession 4, be received, and further, invite Mr. Phil Lalande to a future Committee of the Whole Meeting with the Townshi Planner and Township Planning Consultant to discuss this matter. carried. MOTION NO. 21 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential Report prepared by Kris Menzies, Township Planner, re: Darcon Developments, Development Application No. P-22/89, be received, and further, the recommendations contained in this report be adopted. carried. MOTION NO. 22 Moved by Burton, seconded by Johnson Be it resolved that Council direct the Public Services Administrato review the 11th and 12th Line through Oro from the 15/16th Side Roa through County Road No. 11, and make recommendations for inclusion in the five year road update. carried - 9 - MOTION NO. 23 Moved by Burton, seconded by Caldwell Be it resolved that Solicitor, David White, draft an Agreement between the Corporation of the Township of Oro and John McCann and Dan Henderson for Oro 77's Ice Time that would guarantee the outstanding account plus monthly costs of Ice Time will be paid in advance for the 1991-92 season, and further, this agreement be presented to Council September 3, 1991 for ratification. Recorded Vote requested by Deputy Reeve Caldwell Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried. MOTION NO. 24 Moved by Johnson, seconded by Burton Be it resolved that the Confidential Memo from Henry Sander, re: B.A.F.M.A. Litigation, be received, and further, the Treasurer be authorized to issue a cheque for the amount outlined in the above noted Confidential Memo. Carried. MOTION NO. 25 Moved by Caldwell, seconded by Crawford Be it resolved that the Report prepared by Henry Sander, Treasurer with regards to the Building Official's Vehicle, be received, and further, Option No. two be pursued. carried. Note: Councillor Johnson declared a Conflict of Interest regarding this recommendation. MOTION NO. 26 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Jane Tremblay, Administrator of the Indian Park Association, with regards to the proposed renaming of Sugarbush Road, be received, and further, the name Neufeld Crescent be changed to Sumac Crescent. carried MOTION NO. 27 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from the Township of Nottawasaga with regards to placing the Restructuring Question on the 1991 Municipal Ballot, be received, and filed. Carried - 10 - MOTION NO. 28 Moved by Johnson, seconded by Burton Be it resolved that the correspondence from the County of Simcoe with regards to the termination of the Predator Control Program be received, and further, the Township of Oro advise its residents through local newspaper ads as well as the newsletter that the municipality will no longer be processing bounties through the corporation of the Township of Oro. Carried. MOTION NO. 29 Moved by Caldwell, seconded by Burton Be it resolved that the correspondence from the Deputy-Clerk, Beth Oosthuizen, with regards to her resignation from the position of Deputy-Clerk, be received, and accepted with regret. carried. MOTION NO. 30 Moved by Johnson, seconded by Burton the correspondence from Robert W. Small, Administrator/Clerk, with regards to his resignation from the position of Administrator/Clerk with the Corporation of the Township of Oro, be received and accepted with regret. Carried. MOTION NO. 31 Moved by Johnson, seconded by Burton Be it resolved that the Confidential Report of Robert W. Small, Administrator/Clerk re: Deputy-Clerk position be received and adopted. Recorded Vote requested by Reeve Drury Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 32 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential Correspondence from Gordon Pearcey, with regards to Township owned property between Lot 23, an Simcoe street, Registered Plan 728, be received, and further, the Administrator/Clerk is hereby directed to advise Mr. pearcey that the municipality is not interested in selling the above noted property at this time. carried .\ < . - 11 - MOTION NO. 33 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from the Orillia Agricultura Society with regards to two Council Members participating in the Celebrity Log sawing Contest on Friday, september 6, 1991, be received, and further, the Administrator/Clerk is hereby directed t advise the Orillia Agricultural society that the following two Members of Council will participate: Deputy Reeve David Caldwell Councillor Allan Johnson Carried. MOTION NO. 34 Moved by Johnson, seconded by Burton Be it resolved that Report No. 91-26 of the Committee of the Whole Meeting held Monday, August 12, 1991, and the recommendations contained therein, be adopted as printed and circulated. carried. MOTION NO. 35 Moved by Crawford, seconded by Caldwell Be it resolved that a By-Law to regulate the parking of vehicles in the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 91-58. Carried. That By-Law No. 91-58 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried. MOTION NO. 36 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Authorize the Execution of a Agreement to lease Jarratt Community Hall to the Bass Lake Snowrunners Incorporated Snowmobile Club, be introduced and read a first and second time and numbered By-Law No. 91-59. Carried MOTION NO. 37 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to Provide for the Changing of Names 0 Certain Public Highways in the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 91-60. Carried That By-Law No. 91-60 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried I -.I, ~ - 12 - MOTION NO. 38 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 91-61. Carried. That By-Law No. 91-61 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 39 Moved by Crawford, seconded by Caldwell Be it resolved that we do now adjourn @ 3:55 p.m. Reev#\r!~:~ Cl~~~ Carried. Carried.