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09 17 1991 Council Minutes ~ TIUI CORPORATION OP THB TOWNSHIP OP ORO RBGULAR KBBTING OP COUNCIL TUB8Da.Y. 8BPTBKBD 17. 1'91 . 7100 P.K. - COUNCIL CDlIBDS ONB IIUNDRBD AND BIGB.'lIBTH KBBTING 1988-1991 COUNCIL council met this evening pursuant to adjournment @ 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Mr. Bill Pidlysny, Mrs. Vivian Bell, Mr. Henry Sander, Mrs. Lynda Aiken and One Member of the Press. Reeve Robert E. Drury chaired the meeting. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None Declared. 2. CONSENT AGENDA: a) Township of Essa Correspondence to Minister of Municipal Affairs, re: Restructuring; b) Mr. and Mrs. F. Frank, re: Construction of 73 Howard Drive; c) ontario Municipal Board re: Alfa Aggregates Appeal; d) David S. White, Solicitor, Confidential Correspondence re: Mascioli (3 letters); e) R.G. Robinson and Associates Limited, Confidential; Correspondence re: 7th Line Reconstruction; f) Beverly Nicolson, Confidential Correspondence, re: Invoiced Appearance for Simpson Court Case; g) City of Orillia, re: County Restructuring; h) ontario Federation of Anglers and Hunters, re: Purple Loosestrife; i) Nottawasaga Valley Conservation Authority, re: Proposed Zonin By-Law Amendment, Lot 19, Concession 3; 3. DEPUTATIONS: None. 4. REPORTS OF MUNICIPAL OFFICERS: a) Report of Live Stock Valuer, Ernest Bidwell, re: Ewe killed; b) Fred Haughton, Public Services Administrator, Memo re: Patterson Wasps; c) Ron Kolbe, Chief Building Official, Report re: August 1991 Building Activity Report; d) Planning Department Report re: Proposed Rezoning, South Part Lot 19, Concession 3; e) Kris Menzies, Township Planner, Report re: changing Minimum Lot Depths; f) Ron Kolbe, Chief Building Official, Report re: Pavilion Tender; g) Fred Haughton, Public Services Administrator, Report re: 9th Line Ramp, ontario Hydro; - 2 - 5. COMMUNICATIONS: a) Mr. and Mrs. R. LaTorre, re: Harbourwood Park; b) H. Bruce Donnelly, Solicitor, re: John N. Johnson, Applicatio for Draft Plan Approval and O.P. Amendment, Part of the West Half of Lot 22, Concession 12, Hawkestone; c) Oro Agricultural Society, Confidential Correspondence re: Correspondence received from Aird and Berlis, September 11/91; d) Ministry of Agriculture and Food, correspondence re: World Food Day, October 16, 1991; e) Minister of Transport to W.R. Warman re: Oro/Barrie/Orillia Airport; f) Aird and Berlis, Confidential Correspondence re: Oro Agricultural Society; MOTION NO. 1 Moved by Crawford, seconded by Caldwell Be it resolved that the Agenda for the Council Meeting dated Tuesday, September 17, 1991, be adopted as printed and circulated with the addition of the following: ge (a) 9f (b) 9b (c) Correspondence with regards to the Oro/Barrie/Orillia Airport; Draft Resolution Oro Fairgrounds Property; Delegation Jarratt Hall Board re: Lease with Snowrunners (Did not appear @ this Meeting). Carried. MOTION NO. 2 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Special Public Meeting held Monday, September 3, 1991 (Hosick) be adopted as printed and circulated. Carried. MOTION NO. 3 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the special Public Meeting held Monday, September 3, 1991 (McCuaig) be adopted as printed and circulated. Carried. MOTION NO. 4 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Special Public Meeting held Monday, September 3, 1991 (Romp) be adopted as printed and circulated. Carried. - 3 - MOTION NO. 5 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Special Public Meeting held Monday, September 3, 1991 (Tudhope) be adopted as printed and circulated. Carried. MOTION NO. 6 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Special Public Meeting held Monday, September 3, 1991 (Leach) be adopted as printed and circulated. Carried. MOTION NO. 7 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Regular Meeting of Council held Monday, September 3, 1991, be adopted as printed and circulated. Carried. MOTION NO. 8 Moved by Crawford, seconded by Caldwell Be it resolved that the minutes of the Special Meeting of Council held Saturday, September 7, 1991, be adopted as printed and circulated. carried. MOTION NO. 9 Moved by Johnson, seconded by Burton Be it resolved that the accounts presented for the period ending Tuesday, September 17, 1991, in the amount of $1,807,131.60, plus payroll for the period ending Thursday, September 5, 1991, in the amount of $28,587.97 in accordance with the computer print-out presented to council, be approved for payment. Carried. MOTION NO. 10 Moved by Crawford, seconded by Caldwell Be it resolved that the Road Expenditures for the period ending Tuesday, September 17, 1991, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $7,532.92. carried. MOTION NO. 11 Moved by Burton, seconded by Johnson Be it resolved that the Road Expenditures for the period ending Tuesday, September 17, 1991, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $3,527.52. Carried. - 4 - MOTION NO. 12 Moved by Crawford, seconded by Caldwell Be it resolved that the accounts presented for the period ending Tuesday, September 17, 1991, in the amount of $13,522.33, in accordance with the computer print-out presented to Council, be approved for payment. Carried. MOTION NO. 13 Moved by Crawford, seconded by Caldwell Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be approved. carried. MOTION NO. 14 Moved by Johnson, seconded by Burton Be it resolved that the Report of Live stock Valuer, Ernest Bidwell, for Live Stock killed, owned by Mr. Ross Manzone, with an estimated value of $150.00, be received, and further, the Treasurer be authorized to issue a cheque to Mr. Manzone in the amount of $150.00. carried. MOTION NO. 15 Moved by Crawford, seconded by Caldwell Be it resolved that the Memo from Fred Haughton, Public Services Administrator, with regards to Mr. Patterson's correspondence, concerning wasps, be received, and further, the recommendation contained in this report be adopted. Carried. MOTION NO. 16 Moved by Johnson, seconded by Burton Be it resolved that the Report prepared by Ron Kolbe, Chief Buildin Official, concerning his monthly Building Activities for August 1991, be received. Carried. MOTION NO. 17 Moved by Caldwell, seconded by Crawford Be it resolved that the Report prepared by the Township of Oro Planning Department, with regards to a request to change the Zoning for lands described as the South Part of Lot 19, Concession 3, be received, and further, the recommendation contained in this report be adopted. Carried. MOTION NO. 18 Moved by Johnson, seconded by Burton Be it resolved that the Report prepared by Kris Menzies, Township Planner, with regards to Changing Minimum Lot Depths, be received, and further, the recommendation contained in this report be adopted. Carried. - 5 - MOTION NO. 19 Moved by Burton, seconded by Johnson Be it resolved that the Report prepared by Ron Kolbe, Chief Buildin Official, with regards to the Tendering of the Large Pavilion at Or Memorial Park, be received, and further, the recommendation contained in this report be adopted. Carried MOTION NO. 20 Moved by Crawford, seconded by Caldwell Be it resolved that the Report from Fred Haughton, Public Services Administrator, with regards to the 9th Line Ramp, ontario Hydro, be received and referred back to the Public Services Administrator, fo recommendations from either his Department and/or the Treasurer as to the availability of the funds to proceed with this project. FURTHER, the Public Services Administrator advise whether this includes both sets of wires at this location, those crossing the 9t Line and those crossing Parks ide and Lakeshore on the west side of the 9th Line. carried MOTION NO. 21 Moved by Johnson, seconded by Burton Be it resolved that the successful Tender for the Reconstruction of the Large Pavilion at Oro Memorial Park, be advised that this project must be completed by October 30, 1991. Carried. MOTION NO. 22 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from Rob and Lynn LaTorre with regards to a portion of Harbourwood Park, be received, and referred to the Public Services Administrator and Mr. Al Lees of R.G. Robinson and Associates for a response with a copy to be forwarded to Council. Carried. MOTION NO. 23 Moved by Crawford, seconded by Caldwell Be it resolved that the correspondence from Bruce Donnelly, with regards to John N. Johnson Construction Limited, Application for Draft Plan Approval, Re-Zoning and Official Plan Amendment, Part of the West Half of Lot 22, Concession 12, Village of Hawkestone, be received, and further, he be scheduled for the Committee of the Whole Meeting to be held September 24, 1991. Carried. - 6 - M.OTION NO. 24 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from the Oro Agricultural Society, with regards to the correspondence from Township Solicitor, Aird and Berlis, be received, and further, the Township Solicitor b directed to prepare the necessary document as outlined in the correspondence from the Agricultural Society, at the earliest possible date. . Carried. M.OTION NO. 25 Moved by Burton, seconded by Johnson Be it resolved that the correspondence from the Ministry of Agriculture and Food, re: designating October 16, 1991, as World Food Day, be received, and further, the Deputy Clerk prepare an appropriate ad in both the Orillia and Barrie papers to designate October 16, 1991 as World Food Day. Carried. MOTION NO. 26 Moved by Caldwell, seconded by Crawford Be it resolved that the Township of Oro agrees to provide an additional $23,689.88, being our portion of the Capital Funds to complete the paving of the Airport Runway and Taxiway Facilities, a requested in the letter from the Airport Commission of september 12, 1991, and said funds to come from the North Oro Industrial Reserve Account. Recorded Vote Requested by Deputy Reeve Caldwell Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried. MOTION NO. 27 Moved by Caldwell, seconded by Crawford Township Council has been requested by the Oro Agricultural Society to transfer to the Society, title to the lands on which the Society conducts its Annual Fair, in order to allow the Society to obtain increased Provincial funding for the Society's activities; and, WHEREAS, Council has determined that it would be appropriate to transfer title of the said lands at nominal cost, subject to the conditions outlined below: Be it resolved that; 1. The Township lawyer be instructed to prepare the appropriate legal documentation to transfer at nominal costs to the Oro Agricultural Society, title to the Fair Grounds lands; 2. That such transfer incorporate therein the following: - 7 - MOTION NO. 27 cont'd OPTION TO PURCHASE In the event the transferee ceases to use the subject lands for the purposes of holding agricultural fairs and exhibitions or the Oro Agricultural Society has been given notice of dissolution by the Minister of Agriculture and Food, pursuant to section 18 (2) of the Agricultural Organizational Act, 1988, S.O. 1988, c. 60, (as may be amended from time to time) (the "Act"), the Transferor shall have the option to purchase the lands hereby conveyed for the sum of One Dollar ($1.00) together with the fair market value of all the improvements made to the subject lands, if any, as determined by th Transferor, acting reasonable. The conveyance of the subject lands aforesaid shall occur on the earlier of: (a) thirty business days following receipt of notice by the Transferor from the Transferee that the Transferee no longer requires the subject lands for the purposes of conducting agricultural fairs and exhibitions; (b) in the event the Transferee does not provide the notice pursuant to Subsection (a) herein, thirty days following issuance of a notice by the Transferor that, in its reasonable opinion, the subject lands are no longer being used by the Transferee for agricultural fair and exhibition purposes; and, (c) ninety days following receipt of actual notice by the Transferor pursuant to section 18 (2) of the Act that the Oro Agricultural Society is to be dissolved pursuant to the provisions of the Act. unless the date of such conveyance is otherwise agreed upon by the Transferor and Transferee. 3. That a proper survey be finalized and registered depicting the lands to be transferred to the society distinct from the lands to be retained by the Municipality (Old Town Hall and Works Building and Yard); and, 4. Authorize Township staff and consultants to take whatever othe action is deemed necessary in order to finalize the said transfer of land. Recorded Vote Requested by Reeve Drury Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 28 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Oro community Centres Parks and Recreation Committee Meeting held Thursday, August 29, 1991, be adopted as printed and circulated. Carried - 8 - MOTION NO. 29 Moved by Crawford, seconded by Caldwell Be it resolved that Report No. 91-27 of the Committee of the Whole Meeting held Tuesday, september 10, 1991, be adopted as printed and circulated. carried MOTION NO. 30 Moved by Crawford, seconded by Caldwell Be it resolved that Council treat the Co-op Day Care Program as proposed by Tamela Purdy, as a meeting and give this group a three hour time slot for $15.00; and further, that they be responsible for all their own equipment and supplies, as well as providing thei own set-up and clean-up following each use of the facility. carried MOTION NO. 31 Moved by Johnson, seconded by Burton Be it resolved that Deborah Broderick, Parks and Recreation Supervisor, investigate how many hours are used by the schools and what the impact would be on all associated Parks and Recreation Facilities, including wages, and further, the Parks and Recreation Supervisor is to look at other reciprocal agreements in the area an provide a recommendation to the next Parks and Recreation Committee Meeting. Carried MOTION NO. 32 Moved by Johnson, seconded by Burton Be it resolved that Meryl Drake and Deborah Broderick be allowed to attend the OMRA Central Zone Conference in Sutton, October 18, and 19,1991. Carried MOTION NO. 33 Moved by Caldwell, seconded by Crawford Be it resolved that Meryl Drake have permission to rent the upstair hall at the arena at the meeting rate, during the week, for quiltin lessons. Carried MOTION NO. 34 Moved by Burton, seconded by Johnson Be it resolved that the Council of the corporation of the Township of Oro, declare the week of September 29 to October 6, 1991, as Waste Reduction Week and an advertisement be put in the Barrie and Orillia Newspapers to that effect; and further, the advertisement refer to Oro's Composters at the Township Office and their associated costs; and further, the advertisement also refer to the Hazardous Waste Disposal Program and what materials can be disposed of; and a mention of the three R's of Waste Reduction as well as the fourth R, Refuse (to accept wasteful products or packaging); and further, that the above information be placed in the next addition of the Township News Letter. Carried - 9 - MOTION NO. 35 Moved by Johnson, seconded by Burton Be it resolved that the Report of the Ratepayers Waste Reduction Meeting held Wednesday, September 4, 1991, be received. Carried MOTION NO. 36 Moved by Johnson, seconded by Burton Be it resolved that the Deputy-Clerk is hereby appointed as the Assistant Revising Officer and Assistant Returning Officer for the purposes of administering the 1991 Election. This resolution shall be retroactive to September 3, 1991. Carried MOTION NO. 37 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to provide for the numbering of buildings along highways and streets, and the keeping of a record 0 such highways and streets and the numbers allocated to buildings thereon, be introduced and read a first and second time and numbere By-Law No. 91-71. Carried THAT By-Law No. 91-71 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. carried MOTION NO. 38 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to Rezone Part of the East Half of Lot 6, Concession 8, be introduced and read a first and second time and numbered By-Law No. 91-72. carried MOTION NO. 39 Moved by Crawford, seconded by Caldwell Be it resolved that a By-Law to Rezone Part of the East Half of Lot 5, Concession 11, be introduced and read a first and second time an numbered By-Law No. 91-73. carried THAT By-Law No. 91-73 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 40 Moved by Johnson, seconded by Burton Be it resolved that By-Law No. 91-47, being a By-Law to Amend By-La No. 90-142, be read a third time and finally passed, be engrossed b the Clerk, signed and sealed by the Reeve. Carried .. - 10 - MOTION NO. 41 Moved by Caldwell, seconded by Crawford Be it resolved that By-Law No. 91-59, a By-Law to Authorize the Execution of an Agreement to lease Jarratt community Hall to the Bass Lake Snowrunners Inc. Snowmobile Club, be read a third time an finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 42 Moved by Burton, seconded by Johnson carried Be it resolved that a By-Law to Confirm the Proceedings of Council, be introduced and read a first and second time and numbered By-Law No. 91-74. Carried THAT By-Law No. 91-74 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 43 Moved by Crawford, seconded by Caldwell Be it resolved that we do now adjourn @ 8:55. RE& E!nRfj;g-- Carried Carried