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11 04 1991 Council Minutes J ~ I THB CORPORATION OP THB TOWNSHIP OP ORO RBGULAR KBBTING OP COUNCIL MONDAY. NOVBlIBBR 4. 1991 . 1:35 P.M. - COUNCIL CBAKBBRS ONB 1IUNDR.BD AND NINBTY-THIRD KBBTING 1988-1991 COUNCIL council met this evening pursuant to adjournment @ 7:35 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Ms. Kris Menzies, Mr. Conrad Boffo, Mr. Sommers, Mr. Rocco Calautti, Mr. Alan Wayne, Mrs. Shirley Woodrow, Ms. Vivian Bell, Ms. Ann Budge, Mrs. Jacquie Besse, Mr. Robert Besse, Mr. Neil Hickling, Mr. Miles Hickling, Ms. Bernice Hickling, and Mr. James Zerny. Reeve Robert E. Drury assumed the chair and opened the meeting prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: Councillor David Burton declared a Conflict of Interest with Item No. 7 (e) as he has submitted a bid for the purchase of Surplus Equipment as advertised for sale. Councillor Burton left his and did not take part in any discussion on the matter. 2. CONSENT AGENDA: a) Ministry of the Environment, correspondence re: Reduction/Reuse Program Grant; b) Simcoe County, Solid Waste Management Department, Services Committee's Reports; 3. DEPUTATIONS: a) 8:20 p.m. Fred Haughton, Public Services Administrator was present with respect to the opening of received for the sale of Surplus Equipment, as follows: . 1980 Ford Plow Truck Contractor Tender Amount R. Sommers Don Woodrow Andy England T.D. Newman M.R. Truax Doug Ferris $5,000.00 $6,100.00 $6,150.00 $6,155.00 $4,700.00 $1,000.00 \ - 2 - 1952 International Contractor Tender Amount Glen Bidwell Don Hanney Ed Irwin Dave Burton Doug Ferris $ 560.00 $ 431. 52 $1,126.00 $ 555.00 $ 350.00 Fire Department - Water Tanker - 1967 Ford Contractor Tender Amount Don Hanney W.J. Roubos D. White $ 563.48 $ 250.00 $1,002.00 4. REPORTS OF MUNICIPAL OFFICERS: a) Kris Menzies, Township Planner, Report re: Lot 14, Plan 864, Concession 14, (Romp); b) Kris Menzies, Township Planner, Confidential Report re: Grossman and Bravakis Subdivisions, Part Lots 35 & 36, Concession 1; c) Kris Menzies, Township Planner, Memo re: Seminar on Forestry; d) Kris Menzies, Township Planner, Memo re: Changing Minimum Lot Depths By-Law; e) Darlene Shoebridge, Clerk, Confidential Report re: position 0 Secretarial Services Co-Ordinator; f) Deborah Broderick, Parks and Recreation Supervisor, Report re: Probation Period of Bob Gardner; g) Ron Kolbe, Chief Building Official, Monthly Report for October 5. COMMUNICATIONS: a) Skelton, Brumwell and Associates Incorporated, correspondence re: Draft Plan of Subdivision; MOTION NO. 1 Moved by Crawford, seconded by Caldwell Be it resolved that the Agenda for the Council Meeting dated Monday November 4, 1991, be adopted as printed and circulated with the addition of the following: a) Item 13 (b) By-law No. 91-89; Being a By-Law to Remove the minimum lot depth provision in various zones. Carried MOTION NO. 2 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Regular Meeting of Council held Monday, October 21, 1991, be adopted as printed and circulated Carried - 3 - MOTION NO. 3 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Special Public Meetings of Council held Monday, October 21, 1991, be adopted as printed and circulated. Carried MOTION NO. 4 Moved by Caldwell, seconded by Crawford Be it resolved that the accounts presented for the period ending Monday, November 4, 1991, in the amount of $196,846.31, plus payrol for the period ending Thursday, October 31, 1991, in the amount of $33,214.66, in accordance with the computer print-out presented to Council, be approved for payment. Carried MOTION NO. 5 Moved by Johnson, seconded by Burton Be it resolved that the Road Expenditures for the period ending Monday, November 4, 1991, be accepted as presented, and further, th Treasurer be authorized to issue cheques in the amount of $112,816.14. carried MOTION NO. 6 Moved by Crawford, seconded by Caldwell Be it resolved that the Report from Kris Menzies, Township Planner, regarding Zoning By-Law Amendment, Part of Lot 14, Plan 864, to General Residential, be received and adopted. Carried MOTION NO. 7 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Report from Kris Menzies, be received and adopted and the Corporation of the Township of Oro instruct the Township Planning Director to comment accordingly to the Minister of Municipal Affairs in support of the Draft Plan submitted, on lands described as Part of Lots 35, 36 and 37, Concession 1, more commonly known as Grossman (P6/89) and Bravakis (P23/89) with any minor technical modifications that is deemed necessary. Carried MOTION NO. 8 Moved by Crawford, seconded by Caldwell Be it resolved that the Memo from Kris Menzies, Township Planner, upcoming seminar on Forestry, sponsored by the North Simcoe Environmental Watch, be received and the Township Planner be authorized to attend the Seminar to be held on November 16, 1991, a a cost of $25.00. Carried - 4 - MOTION NO. 9 Moved by Johnson, seconded by Burton Be it resolved that the Memo from Kris Menzies, Township Planner, with respect to the proposed Minimum Lot Depth By-Law, be received. carried MOTION NO. 10 Moved by Caldwell, seconded by Crawford Be it resolved that the probationary period for Lynda Aiken, Deputy Clerk, be terminated as the prerequisite for successfully completin the A.M.C.T. Challenge Exam has been achieved. carried MOTION NO. 11 Moved by Burton, seconded by Johnson Be it resolved that the Confidential Report from Darlene Shoebridge Clerk, with respect to Secretarial Support services Co-Ordinator position, be received, and the recommendations contained in the report be adopted. carried MOTION NO. 12 Moved by Johnson, seconded by Burton Be it resolved that the Confidential Report from Deborah Broderick, Parks and Recreation Supervisor, regarding Probationary Period for Mr. Bob Gardner, be received and adopted and the appropriate contract be entered into. carried MOTION NO. 13 Moved by Crawford, seconded by Caldwell Be it resolved that the Monthly Building Activity Report submitted by Ron Kolbe, Chief Building Official, for the month of October 1991, be received. carried MOTION NO. 14 Moved by Crawford, seconded by Caldwell Be it resolved that the Confidential Correspondence from Skelton, Brumwell and Associates, regarding Woodland Estates, be received, and Council set a tentative date of Wednesday, November 6, 1991, @ 3:00 p.m. to discuss this matter with the subdivision proponents. Carried MOTION NO. 15 Moved by Johnson, seconded by Burton Be it resolved that Report No. 91-30 of the Committee of the Whole Meeting held on Monday, October 28, 1991, and the recommendations contained therein, be adopted as printed and circulated. carried - 5 - MOTION NO. 16 Moved by Burton, seconded by Johnson Be it resolved that the Minutes of the Planning Advisory Committee Meeting held on Wednesday, October 23, 1991, be adopted as printed and circulated. carried MOTION NO. 17 Moved by Johnson, seconded by Burton Be it resolved that the recommendation of the Planning Advisory Committee Meeting held on October 23, 1991, be adopted as follows: It is recommended to Council that Development Application P13/91 (Davidson) Part of Lots 5 and 6, Concession 14, be held in abeyance until such time as the Estate Residential POlicy, Official Plan Amendment is approved by the Ministry of Municipal Affairs and at that time the applicant is encouraged to reinitiate the Official Plan Amendment approval process for the Township's consideration. Deputy Reeve Caldwell requested a Recorded Vote. Councillor David Burton Yea Deputy Reeve David Caldwell Yea Councillor Alastair Crawford Yea Councillor Allan Johnson Yea Reeve Robert Drury Nay Carried MOTION NO. 18 Moved by Crawford, seconded by Caldwell Be it resolved that the recommendation of the Planning Advisory Committee Meeting held on October 23, 1991, be adopted as follows: It is recommended to Council that Development Application P6/89, Part of Lot 36, Concession 1, Parts 3 and 8, Reference Plan 51R16674, be referred to the Township Planning Department and the Township Engineer for contact and review with Bravakis (P23/89), Woodlands (P13/88), and Grossman (P6/89), as discussed and a report be made back to Council. Carried MOTION NO. 19 Moved by Caldwell, seconded by Crawford Be it resolved that the recommendation of the Planning Advisory Committee Meeting held on October 23, 1991, be adopted as follows: It is recommended to Council that Development Application P16/89 (MSL) Part of Lots 27 and 28, Concession 3, approve the Official Plan, subject to an Official Plan Amendment document being submitte to the satisfaction of the Planning Department and that the Ministr of the Environment's Reasonable Use Policy requirements be met, and that the plan presented for the Official Plan Amendment in no way constitutes draft approval by the Municipality. Reeve Drury requested a Recorded Vote. Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury Yea Yea Yea Yea Yea Carried - 6 - MOTION NO. 20 Moved by Caldwell, seconded by Crawford Be it resolved that the Minutes of the Oro community Centres Parks and Recreation Committee Meeting held Thursday, October 17, 1991, b adopted as printed and circulated. carried MOTION NO. 21 Moved by Johnson, seconded by Burton Be it resolved that the Parks and Recreation supervisor be authorized to employ part-time assistance at the Community Arena, a deemed necessary in the absence of full time staff who are eligible for short term disability. carried MOTION NO. 22 Moved by Burton, seconded by Johnson Be it resolved that the Parks and Recreation Supervisor be authorized to construct and install a guard gate at the north entrance to the Community Arena Complex at an estimated cost of $250.00. Carried MOTION NO. 23 Moved by Crawford, seconded by Caldwell Be it resolved that the membership to the ontario Recreation Societ be renewed by the Township of Oro to expire September 30th, 1992, a a cost of $130.00. carried MOTION NO. 24 Moved by Burton, seconded by Johnson Be it resolved that the Parks and Recreation Supervisor be authorized to purchase and replace a canoe used by the Oro Day Camp to the County of Simcoe and this expenditure be allowed for within the 1991 Day Camp Operating Funds Budget. Carried MOTION NO. 25 Moved by Crawford, seconded by Caldwell Be it resolved that consideration be given during the 1992 Budget negotiations for employee clothing allowance for the Parks and Recreation Department. carried MOTION NO. 26 Moved by Caldwell, seconded by Crawford Be it resolved that a Draft Reciprocal Agreement for facility rentals be prepared by the Parks and Recreation Supervisor incorporating the recommendations of the Parks and Recreation Committee, and further, this agreement be subsequently approved by the area school principals and the Township of Oro Council. carried - 7 - MOTION NO. 27 Moved by Johnson, seconded by Burton Be it resolved that the $1800.00 allocated within the 1991 Parks an Recreation Budget, be used to purchase playground equipment at the Oro Memorial Park and the Parks and Recreation Supervisor be authorized to purchase same. carried MOTION NO. 28 Moved by Johnson, seconded by Burton Be it resolved that the Minutes of the Oro History Committee Meetin held Thursday, October 24, 1991, be adopted as printed and circulated. carried MOTION NO. 29 Moved by Caldwell, seconded by Crawford Be it resolved that the high tender of T.D. Newman Trucking, for on 1980 Ford Plow Truck, S.N. K81UVGJ7230, as is, where is, for the amount of $6,155.00, payable by certified Cheque or Cash, be accepted. Carried MOTION NO. 30 Moved by Johnson, seconded by Caldwell Be it resolved that the high tender of Ed Irwin, Orillia, for one 1952 International Truck S.N. L1901801, as is, where is, for the amount of $1,126.00, payable by certified Cheque of Cash, be accepted. Carried MOTION NO. 31 Moved by Crawford, seconded by Johnson Be it resolved that the high tender of D. White, R.R. #1, Thornton, for one 1967 Ford S.N. 897080 as is, where is, for the amount of $1,002.00, payable by Certified Cheque or Cash, be accepted. Carried MOTION NO. 32 Moved by Johnson, seconded by Burton Be it resolved that the 1988-1991 Township of Oro Council be authorized to adopt a Development Charges By-Law, if deemed appropriate, after the Township's consultants and staff have presented the final Development Charges Report to Council. carried - 8 - MOTION NO. 33 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Adopt Official Plan Amendment No. 55, (Kovacs) be introduced and read a first and second time and numbered By-Law No. 91-84. carried That By-Law No. 91-84 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Deputy Reeve Caldwell requested a Recorded Vote. Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 34 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Rezone Lot 14, Plan 864, Concession 14, (Romp) be introduced and read a first and second time and numbered By-Law No. 91-85. carried That By-Law No. 91-85 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 35 Moved by Crawford, seconded by Caldwell Be it resolved that a By-Law to Rezone Part Block D, Plan M-8, in Part of East Half Lot 3, Concession 6, be introduced and read a first and second time and numbered By-Law No. 91-86. Carried That By-Law No. 91-86 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Deputy Reeve Caldwell requested a Recorded Vote. Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury Yea Yea Yea Yea Yea Carried - 9 - MOTION NO. 36 Moved by Caldwell, seconded by Crawford Be it resolved that a By-Law to Close and stop up Part of the 9th Line, being Parts 3, 6 and 7 on Plan 5lR22543 in the Township of Oro, be introduced and read a first and second time and numbered By Law No. 91-87. carried That By-Law No. 91-87 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote requested by Deputy Reeve Caldwell. Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 37 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Establish and Layout a Highway described as Part 1 on Plan 51R22543 to connect Parks ide Drive and the original Road Allowance between Lots 25 and 26, Concession 9, (known as Lakeshore Drive) in the Township of Oro, be introduced an read a first and second time and numbered By-Law No. 91-88. carried That By-Law No. 91-88 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Deputy Reeve Caldwell requested a Recorded Vote. Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 38 Moved by Johnson, seconded by Burton Be it resolved that a By-Law to remove the minimum Lot Depth provision in the General Residential (RG) Zone, Resort Residential (RR) Zone, and the Rural Residential (RUR) Zone and to delete section 7.2.3 Lots with Less than Minimum Required Depth relating t lands located in Part of Lot 28, Concession 3, in its entirety, be introduced and read a first and second time and numbered By-Law No. 91-89. Carried That By-Law No. 91-89 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. carried " , - 10 - MOTION NO. 39 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 91-90. Carrie That By-Law No. 91-90 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carrie MOTION NO. 40 Moved by Burton, seconded by Johnson Be it resolved that we do now adjourn @ 9:18 p.m. Carried ATEr~ .{2} ,./;.0, ~[a6Ldp ~LERK DARLENE SHOEBRIDGE