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11 25 1991 Council Minutes ~ , , THB CORPORATION OP THB TOWNSHIP OP ORO RBGULAR lIBBTING OP COUNCIL MONDAY. NOVBlIBD 25. lttl . 1:00 P.M. - COUNCIL CDlIBDS ONB B:1J1mR.BI) AND RIHftY-PII'TH KBBTING lt88-1991 COUNCIL council met this evening pursuant to adjournment @ 7:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor David Burton Councillor Alastair Crawford Councillor Allan Johnson Also Present Were: Mr. Paul Anderson, Mr. Manni Machafo, Mr. Conrad Boffo, Mr. Alan Wayne, Mrs Jacquie Besse, Mr. Robert Besse, Mr. Ron Sommers, Mr. vincent Dibacco, Mrs Shirley Woodrow, Mr. Bud Arbour, Mr. Joseph King and One Member of the Press. Reeve Robert E. Drury assumed the chair and opened the meeting with prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: Councillor David Burton declared a possible Conflict of Interest with Item 9 (h) on the Agenda. The nature of his conflict being hi company has engaged in some work with Sarjeant Company Limited. Councillor Burton left his chair and did not participate or discuss the matter when presented. 2 . CONSENT AGENDA: a) Simcoe County Roman Catholic Separate School Board correspondence re: Review of possible New Educational Facilities in Township of Oro; b) Shirley Martin, Minister of State Transport, Correspondence to W.R. Warman, Chairman Oro/Barrie/Orillia Airport Commission re Additional Capital contribution approval for the Airport Facility; c) Reid and Associates Limited, Consulting Engineers, correspondence re: Besse SUbdivision; d) Roland Dobson, County of Simcoe, social Services Department, re: Opening of satellite office for Welfare in City of Orilli to serve neighbouring areas; e) John Hare, Correspondence to Ruth Grier, Ministry of the Environment re: Gravel pits in Township of Oro; f) Correspondence to Ruth Grier, Ministry of the Environment, fro concerned Oro Residents, re: Gravel pits in Township of Oro; g) Hillway Equipment Limited, Correspondence to the Orillia packe and Times re: pit Operations; h) Association of Municipalities of Ontario, News Release requesting the Provincial Government to give municipalities authority to control their own expenditures: - 2 - 3. DEPUTATIONS: a) 8:00 p.m. Mr. Joseph King, Consultant, representing Municipal Financial corporation and also Mr. Bu Arbour, addressed Council concerning the proposed Development Charges Act Levy and specifically with respect to the proposed levy as it pertains to residential lots within the hamlet of Shanty Bay. Mr. King stated that the arena component should be deleted until the fiv year review in 1996 and that the water supply and distribution levy for Shanty Bay and Hawkestone is not fair. Mr. Henry Sander, Treasurer, informed Council that water systems were reviewed and considered in the same manner with the same consistency as all other service standards within the Township Mr. Vince Dibacco, Township Consultant, further explained that to delay any charges for the arena would probably result in a higher levy to pick-up expenditures incurred from 1991-1996. He also stated that the funds paid for in advance of any capital expenditure incurred is allowable. Note: As this was the final meeting of the 1988-1991 Council, Councillor Allan Johnson and Councillor David Burton, expressed appreciation and shared their enriched experiences gained by having been given the opportunity t serve on Township Council. Both Councillors complimented and praised Reeve Drury, Deputy Reeve Caldwell and Councillor Crawford for providing an enjoyable and professional working relationship during their term and wished the future Council well in their endeavours. 4. REPORTS OF MUNICIPAL OFFICERS: a) Report of Live Stock Valuer, Ernest Bidwell, re: one sheep killed by wolves, owned by Bruce Anderson; b) Ron Kolbe, Chief Building Official, Memo re: Large Pavilion Tender Up-date; c) Robert James, Animal Control/By-Law Enforcement Officer, Repor re: 1992 Dog Tag Sales; d) Pat Vincent, Secretary-Treasurer Committee of Adjustment, Reports and Decisions November 12, 1991 (10-1991); e) Pat Vincent, Secretary-Treasurer Committee of Adjustment, Memo re: outstanding Applications ; f) Fred Haughton, Public Services Administrator, Report re: Hypochlorination Workshop; g) Henry Sander, Treasurer, Memo re: outstanding Developer Accounts; h) Robert James, Animal Control/By-Law Enforcement Officer, Monthly Report for October 1991; i) Fred Haughton, Public Services Administrator, Memo re: Career Day, W.R. Best School; j) Henry Sander, Treasurer, Report re: Developer Charges - 3 - 5. COMMUNICATIONS: a) Oro-Barrie-Orillia Airport Commission, Correspondence re: Appointments to the Oro-Barrie-Orillia Airport Commission; b) ontario Hydro, Correspondence re: Sudbury to Toronto Area Transmission Reinforcement study; c) ontario Building Official Association, Correspondence re: Expressing Appreciation to Township of Oro; d) Mr. and Mrs. W. Westermann, Correspondence re: Lot 24 and Lot 25, Plan 882, Concession 10, Flood and Washout conditions; e) Paul Evans, Correspondence re: Official Plan Amendment No. 41 f) Township of Limerick, Resolution re: Environmental Protection Act, Part VII, Sewage Systems; g) R.G. Robinson and Associates Limited, Correspondence re: Horseshoe Highlands - Phase I, Letter of Credit; h) David S. White, Solicitor, Confidential Correspondence re: 7t Line Pits and Quarries Agreement; MOTION NO. 1 Moved by Johnson, seconded by Caldwell Be it resolved that the Agenda for the Council Meeting dated Monday November 25, 1991, be adopted as printed and circulated. Carried MOTION NO. 2 Moved by Johnson, seconded by Caldwell Be it resolved that the minutes of the Special Public Meeting held Wednesday, October 30, 1991, (Proposed Development Charges Rates) b adopted as printed and circulated. Carried MOTION NO. 3 Moved by Crawford, seconded by Caldwell Be it resolved that the minutes of the Regular Meeting of Council held Monday, November 4, 1991, be adopted as printed and circulated Carried MOTION NO. 4 Moved by Crawford, seconded by Johnson Be it resolved that the minutes of the Special Public Meeting held Monday, November 4, 1991, (Zerny) be adopted as printed and circulated. Carried MOTION NO. 5 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Special Public Meeting held Monday, November 4, 1991, (Livingston) be adopted as printed and circulated. Carried - 4 - MOTION NO. 6 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Special Public Meeting held Monday, November 4, 1991, (Hickling, Part Lot 6) be adopted as printed and circulated. carried MOTION NO. 7 Moved by Johnson, seconded by Burton Be it resolved that the minutes of the Special Public Meeting held Monday, November 4, 1991, (Hickling, Part Lot 7) be adopted as printed and circulated. Carried MOTION NO. 8 Moved by Crawford, seconded by Caldwell Be it resolved that Minutes of the Special Council Meeting held Wednesday, November 6, 1991, be adopted as printed and circulated. Carried MOTION NO. 9 Moved by Johnson, seconded by Caldwell Be it resolved that the accounts presented for the period ending Monday, November 25, 1991, in the amount of $1,920,993.36, plus payroll for the period ending Thursday, November 14, 1991, in the amount of $28,374.16, in accordance with the computer print-out presented to Council, be approved for payment. Included in the amount of $1,920,993.36 as listed above are: Final Installment of 1991 County Levy - $293,703.00 Final Installment of Elementary Public School Secondary Public School - $804,615.22 - $569,167.36 $1,373,782.58 Final Installment of Separate Elementary Separate Secondary - $ 49,659.54 - $ 40,861.88 $ 90,521.42 Total Final Installment School Boards $1,464,304.00 Carried MOTION NO. 10 Moved by Crawford, seconded by Johnson Be it resolved that the Road Expenditures for the period ending Monday, November 25, 1991, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $138,746.48. Carried - 5 - MOTION NO. 11 Moved by Crawford, seconded by Caldwell Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be approved with the exception of Item (e) whic shall be reviewed at the next Committee Meeting. Carried MOTION NO. 12 Moved by Burton, seconded by Johnson Be it resolved that the Report of Live stock Valuer, Ernest Bidwell for Live stock killed by wolves, owned by Bruce Anderson, Part of Lot 10, Concession 14, be received and compensation in the amount 0 $150.00 be awarded to the owner. Carried MOTION NO. 13 Moved by Caldwell, seconded by Crawford Be it resolved that the Memo from Ron Kolbe, Chief Building Official, regarding the Memorial Park Pavilion Tender Up-date, be received and referred to the 1991-1994 Council. Carried MOTION NO. 14 Moved by Burton, seconded by Johnson Be it resolved that the Report from Robert James, Animal Control/By Law Enforcement Officer, regarding the 1992 Dog Tag Sales, be received, and the rates be reviewed by the 1991-1994 Council at a future Committee Meeting. Carried MOTION NO. 15 Moved by Crawford, seconded by Caldwell Be it resolved that the Report from Pat Vincent, Secretary- Treasurer, Committee of Adjustment, re: Reports and Decisions of November 12, 1991, hearings, be received. carried MOTION NO. 16 Moved by Caldwell, seconded by Crawford Be it resolved that the Memo from Pat Vincent, Secretary-Treasurer Committee of Adjustment, regarding the status of Outstanding Cons en and Minor Variance Applications, be received. Carried MOTION NO. 17 Moved by Johnson, seconded by Burton Be it resolved that the Report from Fred Haughton, Public Services Administrator, regarding Hypochlorination Workshop, be received, an Mr. Fred MacGregor be authorized to attend the workshop to be held in Bracebridge, December 3, 4 and 5, 1991, at a cost of $300.00. Carried - 6 - MOTION NO. 18 Moved by Crawford, seconded by Caldwell Be it resolved that the memo from Henry Sander, Treasurer, regardin outstanding Developer Accounts, be received and the Township's Consultants and Department Heads be made aware that no further work occur on these files until the outstanding fees are collected. Carried MOTION NO. 19 Moved by Caldwell, seconded by Crawford Be it resolved that Council recommend to the Committee of Adjustmen that future decisions list and outline all conditions of the consen as applicable or refer to recommendations of Planning Department with respect to conditions. carried MOTION NO. 20 Moved by Johnson, seconded by Burton Be it resolved that the Report from Robert James, Animal Control/By Law Enforcement Officer, regarding Monthly Activity Report for October 1991, be received. Carried MOTION NO. 21 Moved by Burton, seconded by Johnson Be it resolved that the Memo from Fred Haughton, Public Services Administrator, regarding Careers Day, November 27th at W.R. Best School, be received and Council support this initiative. Carried MOTION NO. 22 Moved by Burton, seconded by Johnson Be it resolved that the Correspondence from the Oro-Barrie-Orillia Airport Commission, regarding Appointments to the Commission, be received, and Council appoint the following members for the following terms stated: 1. Reeve Robert E. Drury, for a term expiring March 31, 1994; 2. Deputy Reeve David Caldwell, for a term expiring March 31, 1995, and; 3. Mr. Robert Beal, for a term expiring March 31, 1993. Carried MOTION NO. 23 Moved by Crawford, seconded by Caldwell Be it resolved that the Correspondence from ontario Hydro, regard in Reinforcement Study, Sudbury to Toronto Area Transmission, be received and members of the Study Team be asked to appear before Council at a future date, if deemed necessary. Carried - 7 - MOTION NO. 24 Moved by Johnson, seconded by Burton Be it resolved that the Correspondence from the ontario Building Officials Association, regarding appointment to the Board of Directors, be received, and Council congratulate and support Ron Kolbe, Chief Building Official for having been selected as a representative on the Board of Directors for a One Year Term expiring October 1992. carried MOTION NO. 25 Moved by Caldwell, seconded by Crawford Be it resolved that the Correspondence from Walter and Charlotte Westermann, regarding flooding conditions on road allowance, Part 0 Lot 24 and 25, Plan 882, Concession 10, be received and the Public Services Administrator be directed to correspond with Mr. and Mrs. Westermann and advise that Council will give this matter consideration when reviewing the 1992 Roads Maintenance Budget. Carried MOTION NO. 26 Moved by Burton, seconded by Johnson Be it resolved that the Correspondence from Mr. Paul Evans, regarding the status of Official Plan Amendment No. 41, (Developmen on Unassumed Roads) be received and the Township Planner, Kris Menzies, be directed to correspond with the Ministry of Municipal Affairs with regards to the status of this amendment. Carried MOTION NO. 27 Moved by Crawford, seconded by Caldwell Be it resolved that the Township of Oro support and endorse the resolution of the Township of Limerick, which urges the Ministry of the Environment to amend the Environmental Protection Act to includ some measure of inspection and correction to those sewage systems installed before April 15, 1974, and further, a copy of this resolution be sent to the Ministry of the Environment and the Association of Municipalities of ontario. Carried MOTION NO. 28 Moved by Johnson, seconded by Burton Be it resolved that the Correspondence from R. G. Robinson and Associates Limited, regarding Horseshoe Highlands, Phase I, be received, and the Treasurer be authorized to reduce the Letter of Credit held as security by the Township, as stated in the correspondence. Carried MOTION NO. 29 Moved by Caldwell, seconded by Crawford Be it resolved that the Confidential Correspondence from Solicitor David S. White, regarding the 7th Line pits and Quarries Agreement, be received and referred to the next Committee of the Whole Meeting for the 1991-94 Council, for further consideration. Carried - 8 - MOTION NO. 30 Moved by Caldwell, seconded by Crawford Be it resolved that the Report from Henry Sander, Treasurer, regarding Developer Charges Act, be received and adopted, namely being: 1) The Final Report as prepared by R.G. Robinson and Associated Limited, as presented at the October 30th, 1991, Public Meeting; 2) The adoption of the present level of service; 3) That the Ten Year Capital Forecast be used as an expression of Council's intention for future Capital Projects. Recorded Vote Requested by Reeve Drury Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 31 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Oro Ratepayers Waste Reduction Committee held Wednesday, October 9, 1991, be adopted as printed and circulated. Carried MOTION NO. 32 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Oro Community Centres Parks and Recreation Committee Meeting held Wednesday, November 20, 1991, be adopted as printed and circulated. Carried MOTION NO. 33 Moved by Crawford, seconded by Caldwell Be it resolved that the recommendation from the Parks and Recreatio Committee Meeting held on November 20, 1991, be adopted as follows: It is recommended to Council that as many as four members from Staff, Parks and Recreation Committee or guest, attend the Annual General Meeting of the Simcoe County Recreationist Association on December 5th and 6th, at a cost of $13.00 each. carried MOTION NO. 34 Moved by Burton, seconded by Johnson Be it resolved that the minutes of the Technical Advisory Committee Meeting held Wednesday, November 20, 1991, be adopted as printed an circulated. carried - , , - 9 - MOTION NO. 35 Moved by Crawford, seconded by Caldwell Be it resolved that with respect to the recommendation of the Technical Advisory Committee held on November 20, 1991, that counci request R.G. Robinson and Associates to submit a quotation for the preparation and supply of topographical survey, site plans and rehabilitation plans, necessary to obtain Gravel pit Licence from the Ministry of Natural Resources for the Township's existing Grave pit on Part of Lot 11, Concession 8, and further, this work to be commenced and budgeted for in 1992. carried MOTION NO. 36 Moved by Crawford, seconded by Caldwell Be it resolved that a By-Law with Respect to the Imposition of Development Charges, be introduced and read a first and second time and numbered By-Law No. 91-91. Carried That By-Law No. 91-91 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote Requested by Deputy Reeve Caldwell Councillor Johnson Councillor Crawford Deputy Reeve Caldwell Councillor Burton Reeve Drury Yea Yea Yea Yea Yea Carried MOTION NO. 37 Moved by Burton, seconded by Johnson Be it resolved that a By-Law to Confirm the Proceedings of Council, be introduced and read a first and second time and numbered By-Law No. 91-92. Carried THAT By-Law No. 91-92 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 38 Moved by Johnson, seconded by Burton Be it resolved that we do now adjourn @ 9:15 p.m. Recorded Vote Requested by Councillor Burton Councillor Burton Deputy Reeve Caldwell Councillor Crawford Councillor Johnson Reeve Drury Nay Yea Yea Nay Yea Carried R4RT B~~ ~A/P.q~"~n.b'13(, c(] RK DARLENE SHOEBRIDGE.-'