01 27 1993 COW Minutes
HB CORPORATION OJ' HB TOWNSHIP 01' ORO
RBGULAR COHKIftBB 01' HB WHOLB KBBTING
RBPORT
.93-1
WBDNBSDAY
JANUARY 11
1993
9100 A.M. - COHKIftBB ROOK
Present:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor Alastair Crawford
Councillor Joanne Crokam
Councillor Leonard Mortson
Also Present Were:
Ms. Marg Shedd, Mr. Leslie Harris,
Mr. Paul Kelland
staff Present:
Mr. Henry Sander, Mr. Fred Haughton, Mr.
Ron Kolbe and Mr. Paul Eenhoorn
Reeve Robert Drury chaired the meeting and called the meeting to
order @ 9:00 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Reeve Drury, Councillor Crawford and Deputy Reeve Caldwell,
declared a potential pecuniary interest with Item 3 (d) on the
Agenda, the nature being proposed funding for road expenditure
on Concession 8, and these members did not vote on the matter.
Reeve Drury left the chair to Councillor Mortson for this
purpose and Deputy Reeve Caldwell left the room.
2.
DEPUTATIONS:
a)
9:00 a.m.
Verbal Reports from Members of Council appointe
to various Committees:
Deputy Reeve Caldwell-O.B.O. Airport Commission
- Press Release to be made on Friday, January
29th of an Industry locating at site;
- pilot cards and Promotional Brochures being
distributed;
- Terminal building should be completed by end
of February.
Councillor Crokam
Shanty Bay Community Centre
- Financial situation excellent, excess of
$23,000.
- have appointed three members to meet with Mr
Ron Young to pursue $5,000.00 loan repayment
to the Township;
- Investigating various fund raising methods
such as Nevada Ticket sales.
orillia and District Chamber of Commerce
- winter Carnival set for Jan. 29-31, 1993;
- Have appointed five new Directors;
- Have established an Energy Sub-Committee to
review ontario Hydro rates;
- Annual meeting to be held Feb. 3/93 - Guest
speaker William Phelps re: New Labour
Relations Act.
- 2 -
Councillor Crawford - Management Committee-Royal victoria Hospital
Board
- Due to streamlining, more patients being
served at less cost;
- Psychiatric Department being enhanced and
improved;
- Had budgeted 4%-6% for labour negotiations an
settlement arrived at 1%-2%;
- Establishing Public Relations Program;
- Member of the French Language Services
Committee;
- 33 languages available but mandate to supply
service.
Councillor Mortson
- Nottawasaqa Vallev Conservation Authority
- Annual meeting scheduled for February;
- Executive Committee more responsive.
Oro Community policing Committee
- currently negotiating for new facilities from
Ceramica Tile location, Highway 11;
Oro Historical Society
- Attended first meeting Jan. 26/93, initiated
by Mr. Larry Cotton and Mrs. Janet currie;
- only attended by several History Committee
Members with Chairman Loreen Lucas guest
speaker;
- next meeting February 23/93.
Reeve Drury
- Simcoe County - General Services Committee
- International Plowing Match being hosted in
1996 in Essa Township;
- Budget deliberations ongoing with 0-2%
increase as goal;
- New Wolf Bounty Program may be initiated for
Predator Control;
- 9-1-1 Bell Telephone Subscriber Program
received support from the County.
Georqian Drive Stormwater Management
- Meeting has been arranged between Officials 0
Oro, Vespra, Barrie, N.V.C.A. and M.N.R. for
Feb. 4/93.
b)
10:20 a.m.
Ms. Marg Shedd and Mr. Leslie Harris were
present to request Council to change a road nam
in Plan 864 from Foch Avenue.
c)
11:10 a.m.
Mr. Paul Kelland, was present to discuss with
Council his site Plan Agreement, Lot 28,
Concession 2, and request for reduction in
Letter of Credit.
(This portion of the meeting was held In-Camera
d)
e)
Note:
3.
- 3 -
11:30 a.m.
Mr. Fred Haughton, Public Services
Administrator, was present to address Council
regarding the 1993 Road Supplementary Request t
Ministry of Transportation and presented a
report containing priority projects for such
request.
1:30 p.m.
Mr. Ron Kolbe, Chief Building Official/By-Law
Enforcement Officer, and Mr. Paul Eenhoorn, Fir
Chief, were present to review with Council a
proposed Draft Property Standards By-Law. Afte
considerable discussion, this matter was
referred to a Department Head Meeting to
determine whether existing by-laws could be
enhanced and amended to reflect the overall
purpose of property standards as opposed to
implementing a specific by-law.
Reeve Drury vacated the chair @ 9:50 a.m. to attend to a
press interview regarding a County of Simcoe matter with
Deputy Reeve Caldwell presiding until his return at 10:20
a.m.
At 2:15 p.m. Reeve Drury vacated the chair to Deputy Reev
Caldwell to attend to another Township matter. Reeve
Drury returned to the meeting at approximately 2:35 p.m.
with Deputy Reeve Caldwell presiding until adjournment.
FINANCE, ADMINISTRATION AND FIRE:
The following correspondence and items for discussion were
presented:
a)
b)
c)
Resolution re: Petition for subsidy from the Ministry of
Transportation for 1992 Road Expenditures;
Huronia Tourism Association, invitation to Celebration Luncheo
Honouring the 150th Anniversary of The County of Simcoe,
Thursday, February 11, 1993, Midland;
Township of Vespra, correspondence re: Minesing Mini-Fest and
Log sawing Event, Saturday, February 13, 1993;
ontario Provincial police, correspondence re: Retirement
Function for superintendent J.T. Burke;
Allan Patterson and concerned Individuals support Group of the
Orillia Association for the Handicapped's Board of Directors,
Request for Council's support;
Marion McFarlane, correspondence re: Non-Payment of Township
Taxes and non-caring attitude of Township Staff;
Marjory Shedd, correspondence re: Request for Council's
consideration to change Road Name;
Leslie Harris, correspondence re: Request for Council's
consideration to change Road Name;
Henry Sander, Treasurer/Administrator, Report re: Terms of
Reference - Parks and Recreation Committee and Planning
Advisory Committee;
Paul Eenhoorn, Fire Chief, re: 1992 Fire Department Report;
d)
e)
f)
g)
h)
i)
j)
- 4 -
4.
PUBLIC WORKS:
The following correspondence and items for discussion were
presented:
a)
b)
c)
d)
e)
Fred Haughton, Public Services Administrator, Memorandum re:
Chipper Blades - Sharpening;
R.G. Robinson and Associates Limited, correspondence re:
Horseshoe Highlands, Phases I and II, Certificate of
Maintenance and Final Acceptance (Underground Works);
R.G. Robinson and Associates Limited, correspondence re:
canterbury Estates, certificate of Substantial Completion and
Acceptance;
R.G. Robinson and Associates Limited, correspondence re:
Sugarbush - Phase III, Stages I and II, certificate of
Maintenance and Final Acceptance (Underground and Aboveground
Works);
county of Simcoe, Administration Centre, Memorandum re:
Improvements to O.S.R. No. 11, Concession 13;
5.
PLANNING AND DEVELOPMENT:
The following correspondence and items for discussion were
presented:
a)
b)
c)
d)
e)
f)
Paul Kelland, correspondence re: West Half Lot 20, Concession
3, site Plan Agreement and Request for release of deposit;
Jarratt-Coulson and District Community Group #989602,
correspondence re: Buffalo Ranch X-Country Skiing Facility;
The Corporation of the Township of Medonte, Public Meeting,
Friday, February 19, 1993, Moonstone Public School, re:
consideration of proposed amendments to the Official Plan and
Zoning By-Law;
Ministry of Municipal Affairs, correspondence re: Amendment
No. 50 to the Township of Oro Official Plan;
Ministry of Natural Resources, correspondence re: Abandoned
pit and Quarry Rehabilitation Program;
Cross Country Ontario, re: Festival at Hardwood Hills, March
6-13, 1993;
6.
COMMUNITY SERVICES:
The following correspondence and items for discussion were
presented:
a)
Paul Lapp, Huronia H.O.G. Chapter, correspondence re: Request
for Council's consideration to a Temporary Use By-Law to allow
overnight camping at the Oro Community Centre, June 25 & 26,
1993;
Deborah Broderick, Parks and Recreation Supervisor, Report re:
Old Town Hall - Historical Mural;
b)
MOTION NO.1
Moved by Caldwell, seconded by Crokam
It is recommended that the Agenda for the Committee of the Whole
Meeting dated Wednesday, January 27, 1993, be adopted as printed an
circulated with the addition of the following:
6. (f) Cross Country Ontario, re:
March 6-13, 1993.
Festival at Hardwood Hills,
Carried
- 5 -
MOTION NO.2
Moved by Crawford, seconded by Mortson
It is recommended that the Treasurer be permitted to submit the
Annual Petition for Subsidy, under the provisions of the Public
Transportation and Highway Improvement Act for Expenditures made
during the year 1992.
carried
MOTION NO.3
Moved by Mortson, seconded by Crawford
It is recommended that the following members attend the Celebration
Luncheon to honour the 150th Anniversary of the county of Simcoe on
Thursday, February 11, 1993:
Deputy Reeve Caldwell
Carried
MOTION NO.4
Moved by Crokam, seconded by Mortson
It is recommended that the invitation from the Township of Vespra t
participate in the Annual Minesing Mini-Fest, Log sawing Contest on
February 13th, 1993, be received, and the following members of
Council will participate:
Councillor Joanne Crokam
Councillor Leonard Mortson
Carried
MOTION NO.5
Moved by Mortson, seconded by Crokam
It is recommended that the invitation from the Ontario Provincial
Police to attend Retirement Function in honour of Superintendent
J.T. Burke, to be held on Saturday, February 13, 1993, be received,
and the following members will attend:
Reeve Drury
Councillor Crawford
and costs to be reimbursed by the Township.
Carried
MOTION NO.6
Moved by Mortson, seconded by Crawford
It is recommended that the correspondence from the Parents/Concerne
Individuals Support Group of the Orillia Association for the
Handicapped Board of Directors, be received and acknowledged.
Carried
MOTION NO.7
Moved by Crokam, seconded by Mortson
It is recommended that the correspondence from Marion McFarlane,
regarding Township Fire Department Policy, concerning Pet Rescue, b
received and acknowledged, and further, that the Administrator be
directed to correspond with Mrs. McFarlane, in justification of the
policies.
Carried
- 6 -
MOTION NO.8
Moved by Crawford, seconded by Mortson
It is recommended that Report from Henry Sander,
Treasurer/Administrator, in Terms of Reference for the Parks and
Recreation and Planning Advisory Committees, be received and
adopted.
Carried
MOTION NO.9
Moved by Mortson, seconded by Crokam
It is recommended that the Report from Paul Eenhoorn, Fire Chief,
regarding 1992 Activity Report, be received.
carried
MOTION NO. 10
Moved by Caldwell, seconded by Crokam
It is recommended that the correspondence from Marjory Shedd and
Leslie Harris, Plan 640, and request from area residents for change
in Road Name from Foch Avenue, be received and the proposed new nam
of Shoreline Drive be considered for appropriate by-law procedure,
once confirmed with the area residents and Township Staff.
Carried
MOTION NO. 11
Moved by Crokam, seconded by Caldwell
It is recommended that the Memo from Fred Haughton, Public Services
Administrator, regarding Chipper Blade Sharpening Device, be
received and authorization for the purchase of the machine, be
approved.
Carried
MOTION NO. 12
Moved by Caldwell, seconded by Mortson
It is recommended that the correspondence from R.G. Robinson and
Associates, regarding Horseshoe Highlands, Phases I and II, and the
Clerk prepare the appropriate By-Law for the Maintenance and Final
Acceptance of Underground Works by the Municipality.
Carried
MOTION NO. 13
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from R. G. Robinson and
Associates Limited, regarding Canterbury Estates, be received and
the Clerk prepare an appropriate By-Law, assuming Somerset Boulevar
as a Public Road.
Carried
- 7 -
MOTION NO. 14
Moved by Crokam, seconded by Crawford
It is recommended that the correspondence from R. G. Robinson and
Associates Limited, regarding Sugarbush, Phase III, stages I and II
be received and the Clerk be directed to prepare an appropriate By-
Law for the Maintenance and Final Acceptance of Underground and
Aboveground Works, and further, a release in security be authorized
with the remaining Letter of Credit to be in the amount of
$93,831.00.
MOTION NO. 15
Moved by Crawford, seconded by Mortson
Carried
It is recommended that the Memo from G.E. Taylor, Engineer, County
of simcoe, providing Cost Estimates for Improvements to County Road
No. 11, Concession 13, Oro Township, be received.
MOTION NO. 16
Moved by Crokam, seconded by Caldwell
It is recommended that we do now go In-Camera @ 11:10 a.m.
MOTION NO. 17
Moved by Mortson, seconded by Crawford
Carried
Carried
It is recommended that we do now Rise and Report from In-Camera
@ 11:33 a.m.
MOTION NO. 18
Moved by Crokam, seconded by Caldwell
It is recommended that we do now go In-Camera @ 11:47 a.m.
MOTION NO. 19
Moved by Mortson, seconded by Crawford
Carried
Carried
It is recommended that we do now Rise and Report from In-Camera
@ 12:08 p.m.
MOTION NO. 20
Carried
Moved by Mortson, seconded by Crokam
It is recommended that the report as presented from Fred Haughton,
Public Services Administrator, re: 1993 Supplementary Allocation,
be received and adopted as amended, and further, the Reeve and Cler
be authorized to execute the request for funding from the Ministry
of Transportation.
Carried
- 8 -
MOTION NO. 21
Moved by Crawford, seconded by Mortson
It is recommended that the correspondence from Jarratt-Coulson and
District Community Group, concerning X-Country Ski Activity from th
former Buffalo Ranch Property, (Lot 2, Concession 9) be received an
deferred to the February 3, 1993 Council Meeting.
Carried
MOTION NO. 22
Moved by Crokam, seconded by Crawford
It is recommended that the correspondence from the Southern ontario
Division of Cross Country Ontario, regarding a Festival to be held
at Hardwood Hills, March 6th to 13th, 1993, be received and request
for special Use Permit, be denied, as the present zoning does not
permit this use.
Carried
MOTION NO. 23
Moved by Mortson, seconded by Crawford
It is recommended that the Letter of Credit from Paul Kelland, in
accordance with site Plan Agreement, Part Lot 20, Concession 3, be
reduced from $2,000.00 to $500.00 due to the history and unique
circumstances of this matter, and further, that the final release
will be considered upon the agreement expiration date of March 11,
1993, and Township Officials have completed a site visit,
recommending the release.
Carried
MOTION NO. 24
Moved by Crokam, seconded by Crawford
It is recommended that the correspondence from the Ministry of
Natural Resources, regarding Abandoned pit and Quarry Rehabilitatio
Programs, be received and Council recommend sites 31, 31A and 65 as
priorities.
carried
MOTION NO. 25
Moved by Crawford, seconded by Mortson
It is recommended that the correspondence from Paul Lapp, Huronia,
H.O.G. Chapter, and request for Temporary Use By-Law to permit
overnight camping at the Oro Arena, in conjunction with a Rally to
be held June 25 and 26, 1993, be received and request be deferred,
pending further information.
Carried
, .
- 9 -
MOTION NO. 26
Moved by Crokam, seconded by Mortson
It is recommended that the Report from Deborah Broderick, Parks and
Recreation Supervisor, regarding Historical Mural at Old Town Hall,
be received and deferred until Council has approved the sketch work
of the Mural.
Reeve Drury requested a Recorded Vote
Deputy Reeve Caldwell
Councillor Crawford
Councillor Crokam
Councillor Mortson
Reeve Drury
Nay
Nay
Yea
Yea
Yea
Carried
MOTION NO. 27
Moved by Drury, seconded by Crokam
It is recommended that the Parks and Recreation Director be advised
that the Event referred to as the March Blues Show and Sale to be
held March 1-31, 1993, at the Old Town Hall, that in Lieu of the
Daily Fee normally charged of $45.00 per day, the Township of Oro
will be requiring that a commission of 20% of all sales be collecte
and paid to the Township of Oro.
Carried
MOTION NO. 28
Moved by Crawford, seconded by Crokam
It is recommended that the following correspondence be received and
filed:
(d)
The Corporation of the Township of Medonte, Public
Meeting, Friday, February 19, 1993, Moonstone Public
School, re: consideration of proposed amendments to the
Official Plan and zoning By-Law;
Ministry of Municipal Affairs, correspondence re:
Amendment No. 50 to the Township of Oro Official Plan;
Carried
6. (c)
MOTION NO. 29
Moved by Crokam, seconded by Mortson
It is recommended that we do now adjourn @ 3:25 p.m.
Carried