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02 25 1993 COW Minutes HB CORPORATION 01' HB TOWNSHIP OJ' ORO RBGULAR COHKIftBB 01' THB WHOLB KBBTING REPORT .93-3 WBDNBSDA Y I'BBRUARY as 1993 9100 A.M. - COHKITTBB ROOK Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Mr. David White, Mr. Ron Robinson, Ms. Vivian Manning, Mr. Errol Hempel and Mr. Jerry Ball staff Present: Mr. Henry Sander, Mr. Fred Haughton and Mr Ron Kolbe Reeve Robert E. Drury chaired the meeting and called the meeting to order @ 9:20 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT None declared. 2. DEPUTATIONS: a) 9:20 a.m. Mr. Fred Haughton, Public Services Administrator, Mr. Ron Robinson, Township Engineer and Mr. David White, Solicitor, were present to discuss and update on the recent meeting concerning Harbourwood Subdivision Wate system Improvements; Mr. Haughton briefly described the possibility of implementing water meter readings for the subdivision but cautioned that the existing meters will need to be checked and maintained t ensure they are functioning properly. In some cases, it may be necessary to replace meters. Reeve Drury suggested that due to several members of Council not being present at the information meeting that this matter be deferre until Council has had an opportunity to review all information from the meeting and staff have provided comments to concerns expressed by the residents. b) c) d) Note: - 2 - 10:08 a.m. Mr. David White, Solicitor, addressed Council concerning: 1) the financial status of Horseshoe Valley Corporation; 2) status of Letter of Credit from Brian Shelswell for site Plan Control Agreement on Lot 16, Concession 14; 3) Building/zoning Infractions, Hardwood Hills, Lots 9, 10, 11 and Concession 6. (This portion of the meeting was held In- Camer a. ) 11:00 a.m. Mr. Peter Barrowcliffe was to be present to discuss with Council regarding Hosting of a World Class Event "The ReUnion", however, was unable to attend and may request an alternative deputation date. 11:50 a.m. Mr. Fred Haughton, Public Services Administrator, was present to Review of Draft Engineering Standards and Drawings; After general discussion, it was the consensus of the Committee that after incorporation of minor amendments that the document would be considered for adoption at a future Committee 0 the Whole Meeting. Council recessed @ 1:10 p.m and reconvened @ 1:30 p.m. 3. FINANCE, ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) Ron Kolbe, By-Law Enforcement Officer, Report re: 1992 By-Law Department Year-End; Ministry of Transportation, Expenditure and Subsidy Report for the period ending December 31, 1992; William Donald Ayerst, comments re: Seniors in Oro Township; Association of Municipalities of ontario, Consultation Session re: Draft Agreement, Phase 1 of Disentanglement; Town of Caledon, correspondence re: Provincial "Downloading" Meeting hosted by Town of Caledon, March 3rd @ 1:00 p.m.; Simcoe County Sheep Association, correspondence regarding request to Council to pass By-Law prohibiting the keeping or breeding of wolf-dog or coyote-dog crosses or their progeny; Aird and Berlis, correspondence re: Harriet sargeant et al Appeal of Building Code Act offenses; D.J. Fraser, correspondence re: Concerns and costs incurred i changing street name from Sugarbush Crescent to Sumac Crescent Township of orillia, Memorandum re: Joint Planning Area with the City of Orillia; b) c) d) e) f) g) h) i) 4. - 3 - PUBLIC WORKS: The following correspondence and items for discussion were presented: a) b) c) d) e) f) Fred Haughton, Public Services Administrator, Report re: Grader Operator Upgrading Course held @ Tiny Township from August 23 to 25, 1993; Michael Cobb, correspondence re: Proposal for a Run/Cycle/Run Biathlon, May 16 and October 3, 1993, Hardwood Hills Ski Area; Vivian and Douglas Manning; correspondence re: Harbourwood Residential Development, Communal Water system, Public Information Meeting; Vivian and Douglas Manning; Addendum to above correspondence re: Harbourwood Residential Development, Communal Water System; Ministry of the Solicitor General, ontario Provincial Police, Request for Council's support in assisting Neighbourhood Watch Program to residents in the area of 14th Concession near Price Corners; C.C.Tatham and Associates Limited Consulting Engineers, correspondence re: Restricted Bridge B-Law; 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: a) Kris Menzies, Planner, Report re: Bravakis and Grossman Subdivisions, Concession 1, E.P.R.; Brian and Siske Pratt, correspondence re: "adequate fencing"; Donald Jenkins, Bourne, Jenkins and Mulligan, correspondence re: Scott silo proposed subdivision, Part Lot 11, Concession 10, Part 1, 51R-23377, now Parcel 11-1, section 51-0RO-10; Municipal Trust, correspondence re: Shanty Bay Estates Plan 0 Subdivision, MSL Properties Limited; Rowanwood Conserver Society Co-operative Inc. correspondence re: Concerns with regards to Valdoro Development, P-52/89; Kris Menzies, Planner, Memo re: Proposal for further supplements to the User Pay By-Law; Terry Brickman, Festival of X-C Skiing, correspondence to Ron Kolbe, Chief Building Official, re: Festival of Cross-Country Skiing March 6-13, 1993, (Hardwood Hills); David S. White, Township Solicitor, correspondence to Cross country ontario, re: Establishing Hardwood Hills as a major cross country ski centre; Pat Vincent, Secretary, Committee of Adjustment, Planning Reports and Committee Decisions for February 16, 1993; Kris Menzies, Planner, Report re: Rezoning Application Lot 73 Plan 967 (Vicic); Discussion on the status of the Letter of Credit from Brian Shelswell, in accordance with Site Plan Control Agreement; b) c) d) e) f) g) h) i) j) k) 6. COMMUNITY SERVICES: There was no correspondence or items for discussion presented: - 4 - MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Agenda for the Committee of the Whole Meeting dated Thursday, February 25, 1993, be adopted as printed an circulated with the addition of the following: 6. (k) Discussion on status of Letter of Credit from Brian Shelswell, in accordance with site Plan Control Agreement Carried MOTION NO.2 Moved by Caldwell, seconded by Crokam It is recommended that we do now go In-Camera @ 10:08 a.m. Carried MOTION NO.3 Moved by Caldwell, seconded by Crokam It is recommended that we do now Rise and Report from In-Camera @ 11:52 a.m. Carried MOTION NO.4 Moved by Crokam, seconded by Caldwell It is recommended that Brian Shelswell be requested to appear befor Council at a future Committee of the Whole Meeting to discuss the existing site Plan Control Agreement provisions and Letter of Credi on Lot 16, Concession 14. Carried MOTION NO.5 Moved by Mortson, seconded by Crawford It is recommended that the report from Fred Haughton, Public Services Administrator, regarding Grader Operator Upgrading course to be held in Township of Tiny, be received and adopted. Carried MOTION NO.6 Moved by Crawford, seconded by Mortson It is recommended that the correspondence received from Michael Cobb, Race Director, on behalf of the ontario Association of Triathletes (OAT) regarding Run/Cycle/Run Biathlon, to be held Sunday May 16th and Sunday October 3rd, 1993, within the Township 0 Oro, be received and Council have no objection to such an event occurring on Township Roads, namely 15/16 sideroad and the 14th Line, provided that the Corporation of the Township of Oro is named on the insurance policy of the O.A.T. and that warning signs and marshall personals be increased and enhanced from the previous year experiences to ensure both local traffic safety as well as the participants safety. Carried - 5 - MOTION NO.7 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from Vivian and Douglas Manning, concerning the Harbourwood Subdivision Water system Improvement, be received and referred to Solicitor David White and Engineer Ron Robinson in consultation with Township Staff, for review and comment on the issues raised, and further, Ms. Manning b advised of the date and time of when this matter will be considered by Council. Carried MOTION NO.8 Moved by Crokam, seconded by Caldwell It is recommended that the correspondence from the ontario Provincial Police and request for support for the installation of Neighbourhood Watch Program signs in the 14th Concession near Price Corners, be received and Council authorize the installation of one sign and post to be erected at the intersection of Concession 14 an No. 12 Highway. carried MOTION NO.9 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from William Ayerst, Lot 6, Plan 627, regarding user fees City of Barrie, Senior Programmes, be received and acknowledged and the Treasurer be directed to communicate with Mr. Ayerst regarding unpaid taxes, policy. Carried MOTION NO. 10 Moved by Crawford, seconded by Mortson It is recommended that the following members of Council and Staff attend the A.M.O. Consultation Meeting to discuss Provincial Disentanglement process, to be held at the Highwayman Inn, orillia, March 3, 1993, and costs associated to same be paid by the municipality: 0 Crokam Caldwell Haughton Carried MOTION NO. 11 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from the Simcoe County Sheep Association and request for prohibiting the keeping or breeding of wolf-dog or coyote-dog crosses, be received and acknowledged. Carried - 6 - MOTION NO. 12 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from D.J. Fraser, and concerns expressed regarding the implementation of the municipal addressing system, be received and acknowledged and the Treasurer directed to correspond with Mr. Fraser, expressing the Township's policy with respect to undue tax balances on accounts, and further, staff endeavour to update any existing records to consistently reflect the recent assignment of the municipal addressing system. Carrie MOTION NO. 13 Moved by Crawford, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding proposed Bravakis and Grossman Subdivision, Part of Lots 37, 38, Concession 1, E.P.R., be received and adopted. carried MOTION NO. 14 Moved by Caldwell, seconded by Crokam It is recommended that Solicitor David White commence with draft preparation of road agreements between the owners of proposed Plans of Subdivision (Bravakis and Grossman) and the necessary one foot reserves to be retained by the Municipality for the internal roads and report back within 30 Days with draft agreements. Carried MOTION NO. 15 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Brian and Siske prat and request for chain link security fence along boundary between th proposed Bravakis Subdivision and their abutting property, be received and Council will take this request into consideration for possible inclusion into the Subdivision Agreement between the Municipality and Mr. Bravakis. Carried MOTION NO. 16 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from Bourne, Jenkins and Mulligan, regarding proposed Plan of Subdivision, Scott silo, Part of Lot 11, Concession 10, be received and Township Engineers, R.G. Robinson and Associates be directed to forward a Draft Standard Township Subdivision Agreement and be authorized to commence discussions and negotiations for the said agreement. Carried MOTION NO. 17 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from Sandy Higgins, Project Manager, Municipal Trust, regarding proposed Plan of Subdivision, MSL Properties Limited, Shanty Bay, be received and Planner, Kris Menzies arrange for a meeting between the parties to discuss the Ministry of the Environment requirements. Carried - 7 - MOTION NO. 18 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Greg Howse, presiden for Rowanwood Conserver Society Co-operative Inc., regarding Valdor Development Application, P-52/89, Capobianco, be received and acknowledged and that concerns expressed in their letter will be considered by both the Municipality and the applicant. Carried MOTION NO. 19 Moved by Crokam, seconded by Caldwell It is recommended that the memo from Kris Menzies, Planner, regarding the User Pay zoning By-Law System, be received and Counci authorize the implementation of a supplement and that the Planner b authorized to offer such service to interested parties as outlined in the memo. Carried MOTION NO. 20 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Terry Brickman, Festival of X-Country Skiing, Hardwood Hills, be received and referred to David White for his information and any possible action Carried MOTION NO. 21 Moved by Crokam, seconded by Caldwell It is recommended that the report from Kris Menzies, Planner, regarding Rezoning Application, (Vicic) Lot 73, Plan 967, be received and the required Public Meeting be scheduled at the earliest possible date with the Public Services Administrator's comments being forwarded to the applicant. Carried MOTION NO. 22 Moved by Mortson, seconded by Crawford It is recommended that the following correspondence be received and filed: 4. a) b) e) g) i) 5. f) 6. h) i) Ron Kolbe, By-Law Enforcement Officer, Report re: 1992 By-Law Department Year-End; Ministry of Transportation, Expenditure and Subsidy Repor for the period ending December 31, 1992; Town of Caledon, correspondence re: Provincial "Downloading" Meeting hosted by Town of Caledon, March 3r @ 1:00 p.m.; Aird and Berlis, correspondence re: Harriet Sargeant et al Appeal of Building Code Act offenses; Township of Orillia, Memorandum re: Joint Planning Area with the city of Orillia; C.C.Tatham and Associates Limited Consulting Engineers, correspondence re: Restricted Bridge B-Law; David S. White, Township Solicitor, correspondence to Cross Country ontario, re: Establishing Hardwood Hills a a major cross country ski centre; Pat Vincent, Secretary, Committee of Adjustment, Reports and Committee Decisions for February 16, Planning 1993; carried - 8 - MOTION NO. 23 Moved by Mortson, seconded by Crawford It is recommended that we do now adjourn @ 1:55 p.m. carried REEV DRURY