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04 14 1993 COW Minutes THB CORPORATION 01' THB TOWNSHIP 01' ORO RBGULAR COHKIftBB 01' HB nOLB KBBTING RBPORT .93-8 WBDNBS~ Y APRIL 14 1993 9:00 A.M. - COMMITTBB ROOK Present: Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Absent: Reeve Robert E. Drury Also Present Were: Mr. Ken Crawford staff Present: Mr. Henry Sander Deputy Reeve David Caldwell chaired the meeting and called the meeting to order @ 9:10 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT None declared 2. DEPUTATIONS: a) 9:15 a.m. Verbal reports from Members of Council appointed to various Committees; COUNCILLOR LEONARD MORTSON: - no Nottawasaga Valley Conservation Authority Meeting since last report; Oro Community policing Committee: - renovations delayed but hope to be ready for occupancy next week (new office location - Ceramica Tile) COUNCILLOR ALASTAIR CRAWFORD: Royal victoria Hospital Board: - surplus in 1992 budget; - new x-ray machine to be purchased, funded by Foundation and Royal victoria Hospital Auxilary; - propose 0% budget increase in 1993; - attended first meeting of French Language Services Committee; - hospital not designated in accordance with Bill 8; - new hospital plans to be tendered late spring/early summer. - observed a Committee of Adjustment meeting in Medonte. - attended meeting in City of Orillia regarding intersection at Harvie Settlement/Fittons Road/Highway No. 12 II " - 2 - COUNCILLOR JOANNE CROKAM: orillia and District Chamber of Commerce: - investigating two proposals for Long Distance Savings Programs - 30-50% savings for Chamber Members and residual payments to th Chamber based on calls sold; - Secretary to the Environmental committee; - wetlands and waterways to be main focus; - have finalized Waterfowl Festival Committee budget; - expect 8,000-10,000 people to attend. Shanty Bay Community Centre: - on executive as Secretary; Keith Sanderson - Chairman; Gail O'Brien - Treasurer; Sub-Committee on Loan Repayment to Township to meet again; - Annual Fun Day to be held in August; - hope to host a dance as well; - all activities including ball games and craft tables to be hel at the school facilities. DEPUTY REEVE DAVID CALDWELL: Oro/Barrie/Orillia Airport Commission: - capital contribution by City of Orillia still under dispute; - a $10,000 surplus in 1991 was carried forward into 1992 to reduce 1992 projects; - potential for new lease from Company to provide aircraft maintenance; - Air Canada Employees picnic - June 26/27; - Official opening - May 14 @ 11:00 a.m. County of Simcoe Waste Management Committee: - O.M.B. decision received on Wasaga Beach Landfill site; - credit to Wasaga Beach based on value of site (10-14 year life expectancy) ; - rental of buildings on site to be resolved; - legal interpretation of decision has not been received to date - no ruling yet on Bradford/West Gwillimbury site; County Planninq Committee: - draft strategic plan to go to public late May/early June; - no movement on Official Plan until strategic Plan in place. b) 9:40 a.m. Mr. Henry Sander, Treasurer/C.A.O. addressed Council re: finalization and confirmation of 1993 budget estimates for municipal purposes. Once recalculations have been completed, formal press release will be made and appropriate by-laws prepared upon receipt of School Board Budgets. c) 10:50 a.m. Mr. Ken Crawford spoke to Council re: Agreement of Purchase and Sale, Part Lot 14, Concession 16, (Oro Industrial Park) and potential Township acquisitions of Lot 19 and 20. (This portion of the meeting to be held In Camer a) Council recessed for lunch @ 12:45 p.m. and reconvened at 2:00 p.m. II - 3 - 3. FINANCE, ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) R.G. Robinson and Associates Limited, correspondence re: Horseshoe Highlands - Phase IVA, Letter of credit; TransCanada pipeLines, correspondence re: Environmental and Socio-Economic Assessment Report; Kenneth Crawford, Confidential correspondence re: Lots in North Oro Industrial Park; Helping Hands, orillia, correspondence re: Request to place signs promoting the Meals on Wheels Program in Oro; R.G. Robinson and Associates Limited, correspondence re: Lakewood Subdivision; Hawkestone and Area Community Association, correspondence re: Application for Improvement funds; The Corporation of the Township of Medonte, correspondence re: Appointments of Fire Department personnel; Aird and Berlis, correspondence re: Dissolution of Hawkestone Police village and O.M.B. Order; Linda McClelland, correspondence re: Dogs running at large, Village of Hawkestone; Henry Sander, Treasurer/Administrator, Report re: Purchase of New Financial Computer System; b) c) d) e) f) g) h) i) j) 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: a) Rob Maarse, correspondence re: concerns with area ditches, boat ramp-9th Line and parking area; Fred Haughton, Public Services Administrator, Report re: Township Garage Roof; b) 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: a) Jarratt-Coulson and District community Group, correspondence re: Appeal to the O.M.B. of the passing of By-Law 93-28 (Part Lot 11, Concession 10); Kris Menzies, Planner, Report re: Draft Plan circulation, Johnson Plan of Subdivision, Part Lot 22, Concession 12; Kris Menzies, Planner, Report re: Hillway pit Expansion; Seeley and Arnill Aggregates Limited, correspondence to Ministry of the Environment, re: Buffalo springs Plan of Subdivision,Lots 2 & 3, Concession 9; Kris Menzies, Planner, Memo and the Ministry of the Environment's letter re: Official Plan Amendment No. 57, (MSL) ; Kris Menzies, Planner, Report re: Municipal savings and Loan, Official Plan Amendment No. 57; Township of Vespra, correspondence re: Georgian Drive Secondary Plan; Township of Vespra, Notice of Passing of a Zoning By-Law, Part Lot 40, Concession 1, in Hamlet of Craighurst; Kris Menzies, Planner, Report re: Guthrie School and installation of a Sequential Batch Reactor (SBR); Kris Menzies, Planner, Report re: Garrett Developments, Part Lot 40, Concession 1; Copy of correspondence from Lehman and Associates to Rowanwood Conserver society, re: Valdoro Estates Proposed Plan of Subdivision (Part Lot 3, Concession 7); Kris Menzies, Planner, copy of letter to Christine Lucas, re: Demolition of Garage, Part Block A, Plan 626; b) c) d) e) f) g) h) i) j) k) 1) ~ - 4 - 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: a) City of Barrie, Clerk's Department, correspondence re: response to Oro Township's letter regarding urban services utilized by rural residents; MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, April 14, 1993, be adopted as printed and circulated. carried MOTION NO.2 Moved by Crokam, seconded by Mortson It is recommended that we do now go In-Camera @ 10:50 a.m. Carried MOTION NO.3 Moved by Crawford, seconded by Mortson It is recommended that we do now Rise and Report from In-Camera @ 11:15 a.m. Carried MOTION NO.4 Moved by Mortson, seconded by Crokam It is recommended that the Confidential Correspondence from Ken Crawford, regarding Parts 19 and 20, Reference Plan 5lR-19270 (Nort Oro Industrial Park) be received and the Township of Oro not exercise its option to repurchase the subject lands as provided for within the original agreement of Purchase and Sale. Carried MOTION NO.5 Moved by Mortson, seconded by Crawford It is recommended that approval be provided for the release of security in the form of a Letter of Credit from Brian E. Shelswell, in accordance with the site Plan Control Agreement, as an occupancy permit has been issued, dated April 6, 1993. Carried MOTION NO.6 Moved by Crokam, seconded by Crawford It is recommended that the correspondence from R.G. Robinson and Associates, regarding Horseshoe Highlands, Phase IVA and status of Letter of Credit, be received and Township Solicitor, David White, confirm with Zurich Insurance Company the position of the Township of Oro in that the existing securities shall be retained. Carried - 5 - MOTION NO.7 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Helping Hands, Orillia, and request for permission to install awareness signs of the Meals on Wheels Program, be received and referred to the Publi Services Administrator for a Report back to Council. Carrie MOTION NO.8 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from R.G. Robinson and Associates Limited, regarding Lakewood Subdivision and provisional clause within the Subdivision Agreement with respect to Lots 15-19, be received and as the final grading has been completed in accordance with the drainage and lot grading plan that the respective lots be eligible for Building Permits, subject to any other conditions outlined in the Subdivision Agreement. carried MOTION NO.9 Moved by Crawford, seconded by Crokam It is recommended that the correspondence from the Hawkestone and Area Community Association with respect to application for improvement funds for the Hawkestone Village, be received and funds be made available when definite projects have been identified and estimates supplied, subject to approval of Council. Carried MOTION NO. 10 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from Aird and Berlis, regarding the dissolution of the Hawkestone Police Village and Ontario Municipal Board Order, be received and Clerk, Darlene Shoebridge ensure that the said order be registered on title, respecting the Hawkestone Hall and Hawkestone Park, and further, that an appropriate By-Law be prepared, appointing members of the Hawkestone and area community to the Hawkestone Hall Committee. Carried MOTION NO. 11 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from Linda McClelland, regarding complaint on Dogs running at barge, Village of Hawkestone be received and Ron Kolbe, By-Law Enforcement Officer, acknowledge same and respond accordingly. Carried MOTION NO. 12 Moved by Mortson, seconded by Crokam It is recommended that the report from Treasurer/Administrator, Henry Sander, regarding the purchase of New Financial Computer System, be received and the recommendations contained therein, be adopted. Carried - 6 - MOTION NO. 13 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Robert Maarse, regarding drainage ditches, 9th Line, and availability of space within parking lot established for the 9th Line Boat Launch, be received and referred to the Public Services Administrator for a reply. carried MOTION NO. 14 Moved by Crawford, seconded by Crokam It is recommended that the report from Fred Haughton, Public Services Administrator, regarding Township garage roof, be received and adopted. carried MOTION NO. 15 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from the Jarratt-Coulson and District community Group and objection to Zoning By-Law No. 93- 28, (Scott silo, Part of Lot 11, Concession 10, Plan of Subdivision be received and the appropriate documentation be prepared to be submitted to the Ontario Municipal Board along with the Township's position and status in regard to same. carried MOTION NO. 16 Moved by Crokam, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding Draft Plan Subdivision circulation, Johnson, File P-21/89 Village of Hawkestone, Lot 22, Concession 12, be received and the plan be reviewed by the Planning Advisory Committee. Carried MOTION NO. 17 Moved by Mortson, seconded by Crokam It is recommended that the report from Kris regarding Hillway Equipment, Pit Expansion, be received and adopted. Menzies, Planner, Lot 10, Concession 14, Carried MOTION NO. 18 Moved by Crokam, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding Official Plan Amendment No. 57, (MSL) be received and adopted. Carried. - 7 - MOTION NO. 19 Moved by Crawford, seconded by Crokam It is recommended that the memo from Kris Menzies, Planner, regarding Ministry of the Environment comments on Official Plan Amendment No. 57, be received and the Township Engineers, R.G. Robinson and Associates, be directed to review the document and draft plan and respond to the Ministry of the Environment, accordingly. Carrie. MOTION NO. 20 Moved by Crokam, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding Ministry of the Environment pilot project for portable sequential batch reactor at Guthrie Public School, be received and representatives from the Simcoe County Board of Education be asked to appear as a deputation at a future Committee of the Whole Meeting, regarding the proposal. Carrie. MOTION NO. 21 Moved by Crawford, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding Garrett Developments, proposed Plan of Subdivision, P- 8/90, Lot 40, Concession 1, Craighurst, be received and said application be denied as being too premature. Carrie. MOTION NO. 22 Moved by Mortson, seconded by Crawford It is recommended that the Draft correspondence from Kris Menzies, Planner, regarding Lucas demolition of garage, Part of Block A, PI 626, be received and Council authorize the demolition of the garag , provided that reconstruction of same be completed within one year f the issuance of the demolition permit. Carrie. MOTION NO. 23 Moved by Crokam, seconded by Crawford It is recommended that the following correspondence be received an filed: 4. b) g) 6. d) g) h) k) 7. a) TransCanada PipeLines, correspondence re: Environmental and Socio-Economic Assessment Report; The corporation of the Township of Medonte, corresponden re: Appointments of Fire Department personnel; Seeley and Arnill Aggregates Limited, correspondence to Ministry of the Environment, re: Buffalo Springs Plan 0 Subdivision,Lots 2 & 3, Concession 9; Township of Vespra, correspondence re: Georgian Drive Secondary Plan; Township of Vespra, Notice of Passing of a zoning By-Law, Part Lot 40, Concession 1, in Hamlet of craighurst; Copy of correspondence from Lehman and Associates to Rowanwood Conserver society, re: Valdoro Estates Propos Plan of Subdivision (Part Lot 3, Concession 7); City of Barrie, Clerk's Department, correspondence re: response to Oro Township's letter regarding urban servic utilized by rural residents; Carrie. . , - 8 - MOTION NO. 24 Moved by Crawford, seconded by Mortson It is recommended that we do now adjourn @ 3:14 p.m. Carrie.