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04 28 1993 COW Mintues TIIII CORPORATION OJ' THB TOWNSHIP OJ' ORO RBGULU. COIIKIftBB OJ' THB nOLJI KBftING RBPORTIINO. 93-9 WBÐNBSDAY APRIL 28 1993 9:00 A.M. - OOHKIftBB ROOK Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Mr. Brent Duffy, Ms. Loreen Rice-Lucas, David Viney, Mrs. Kim Viney, Mr. Eric Taves, Mr. David White, Mr. steen Klint staff Present: Mr. Henry Sander, Ms. Kris Menzies Reeve Robert E. Drury chaired the meeting and called the meeting order @ 9:15 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT None declared. 2. DEPUTATIONS: a) 9:30 a.m. Mr. Brent Duffy, Township Auditor, and Company was present with regards to 1992 Financial Statements; Mr. Duffy's presentation was based upon results of the 1992 audit and the consolidated financial statements. b) 10:55 a.m. Mr. Rob Warman, Chairman, Oro-Barrie- Orillia Airport Commission, spoke to Council regarding operational and capital budgets for 1992-1993 and referenced confidential correspondence distributed to the members at that time. (This portion of the meeting was held In- Camera. ) ~ c) d) e) Note: 3. - 2 - 11:30 a.m. Ms. Loreen Rice-Lucas, Oro History Committee was present to address Council with regards to the Publication of "Hills of Oro"; The draft booklet was reviewed and genera discussion took place in regard to the method in which the document would be published. Ms. Rice-Lucas indicated that the History Committee would be meeting to discuss the options available which would result in a recommendation being presente to Council. Reeve Drury expressed Council's appreciation to the Committee for produci the publication, which is to be dedicated in the memory of the late Howard Campbell and for their genuine interest and dedication to preserving Oro's History. 2:00 p.m. Mr. David Viney and Mrs. Kim Viney, Solicitor Eric Taves, Township Solicitor David White, County Waste Management Director, Steen Klint, were present with regards to Planning Application, Hardwood Hills, Lot 10, Concession 6; Discussion ensued, regarding status of th hydrogeological studies to be undertaken the County of Simcoe and Hardwood Hills t expedite the application for rezoning. 3:30 p.m. Ms. Kris Menzies, Planner, was present to discuss various planning issues being dea with by Council on today's agenda as well as the status of referral of Official PIa Amendment No. 39 (Buffalo Springs) to the ontario Municipal Board. Council recessed for lunch @ 12:00 p.m. and reconvened @ 1:20 p.m. Councillor Crokam left the meeting @ 2:30 p.m. FINANCEL ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) b) c) d) Ministry of Municipal Affairs, correspondence re: Central ontario Regional Conference, Friday, May 28, 1993, Highwayman Inn, Orillia; Aird and Berlis, Township Solicitor's letter to Mr. Ted Goddard, re: Ron M. Kolbe, et ale v. Harriet sargeant, et al.; David S. white, Township Solicitor, Confidential Correspondenc (2) re: Horseshoe Valley and George wimpey Canada Limited, Claim for Lien; David S. White, Township Solicitor, Confidential Correspondenc re: Horseshoe Valley, Business Taxes; - :3 - 3. FINANCE I ADMINISTRATION AND FIRE: cont'd e) Paul Eenhoorn, Fire Chief, memo re: "Leaky Pipe" and inspection of Part Lot 28, Concession 4; Paul Eenhoorn, Fire Chief, Report re: Deteriorated B on Lots 1 and 2, RP709, Concession 5; Ministry of Transportation Expenditure and Subsidy Report the period ending March 31, 1993; Ministry of Municipal Affairs, correspondence re: tender for the Hawkestone Fire Hall and written policy procedures the tendering process; Central Oro Ratepayers Association, correspondence re: Ministry of Municipal Affairs letter regarding tender bids Hawkestone Fire Hall and written policy procedures for the tendering process; Henry Sander, Treasurer/Administrator, Report re: charges Study; Hicks, Morley, Hamilton, Stewart, Storie, correspondence re: Client Conference; Bev Rawson, correspondence re: Adopt a Highway Program; f) g) h) i) j) k) I) 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: a) Geoff W. Lodge, correspondence re: Request for payment with respect to damage to his vehicle on Concession 10 east, due road conditions; Fred Haughton, Public Services Administrator, correspondence Ministry of Natural Resources, re: authorization for Mr. Eenhoorn, Fire Chief, to trap nuisance animals on Township owned property; Fred Haughton, Public Services Administrator, Memo and re: Sweeping of Sand during spring clean-up; Letter from concerned area residents re: loth Concession request for hard top of asphalt or surface treatment; Resolution re: review of Horseshoe Valley Water System by Township of Oro Engineers and the Township of Medonte; Fred Haughton, Public Services Administrator, re: Equipment Quotations (Roads Department Vehicle acquisition); b) c) d) e) f) 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: b) c) d) e) f) g) h) a) Aird and Berlis, Township Solicitors, Confidential Correspondence re: Official Plan Amendment No. 37, Cost Recovery Agreement; Ron Kolbe, Building/By-Law Enforcement Officer, Report re: "Leaky Pipe", Lot 28, Concession 4; Nottawasaga Valley Conservation Authority, correspondence re: Draft Plan of Subdivision, Lot 15, Concession 2; Draft Letter to the ontario Municipal Board, re: Part Lot 11, Concession 10, (Scott Silo); Ted Duncan, correspondence re: concerns with proposed Plan Subdivisions on the 9th Line; Kris Menzies, Planner, Report re: Part Lot 22, Concession 10; Discussion re: Cross Boundary Issues in South Central Ontar (M.M.A. Discussion Paper); Ministry of Municipal Affairs, correspondence re: Workshop regarding "Cross Boundary Issues In South Central ontario", 4, 1993, Monora Park Pavilion, Orangeville; - 4 - 5. PLANNING AND DEVELOPMENT: cont'd i) j) Ministry of Municipal Affairs, re: Official Plan Amendment 111, City of Barrie, Little Lake Secondary Plan; . Kris Menzies, Planner, Report re: Cross Boundary Issues; 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: a) Rob Talaska, memo re: Thank you to Council for the recent monetary loan, on behalf of the Hawkestone and Area Community Association; MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, April 28, 1993, be adopted as printed and circulated, with the addition of the following: 3. 4. k) 4. 1) 5. f) 6. i) Rob Warman, re: Oro-Barrie-Orillia Airport; Hicks, Morley, re: Client Conference; Bev Rawson, re: Adopt a Highway Program; Fred Haughton, P.S.A. re: equipment quotations (Roads Department vehicle acquisitions) Ministry of Municipal Affairs, re: O.P.A. No. 111, City Barrie, Little Lake Secondary Plan Kris Menzies, Planner, re: Cross Boundary Issues 6. j) MOTION NO.2 Moved by Crokam, seconded by Crawford It is recommended that the correspondence from the Ministry of Municipal Affairs, regarding Central ontario Regional Conference be held on Friday, May 28, 1993, in Orillia, be received and the following members of Council be authorized to attend: Deputy Reeve Caldwell MOTION NO.3 Moved by Crokam, seconded by Caldwell It is recommended that the report from Paul Eenhoorn, Fire Chief, regarding deteriorated buildings, Lots 1 and 2, Plan 709, be received and adopted. MOTION NO.4 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from the Ministry of Municipal Affairs, regarding tendering practices, be received and the Treasurer/Administrator be directed to prepare a written pol with respect to tendering procedures for the Township of Oro. - 5 - MOTION NO.5 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from the Central Oro Ratepayers Association, regarding tendering policies and procedure be received and a deputation be arranged at a future Committee of the Whole Meeting to discuss same. MOTION NO.6 Moved by Crawford, seconded by Mortson It is recommended that the report from Henry Sander, Treasurer/Administrator, regarding Development Charges Study, be received and adopted. Carried MOTION NO.7 Moved by Crokam, seconded by Caldwell It is recommended that the correspondence from Hicks, Morley, regarding Client Conference to be held April 28, 1993, be received and Ron Kolbe, Chief Building Official/By-Law Enforcement Officer, be authorized to attend. Carried MOTION NO.8 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from Bev Rawson, regardin an "Adopt a Highway" Program, be received and referred to future Department Head Meeting as well as the County of Simcoe Waste Management Department and a notice of this project be placed in the next Township Newsletter. Carried MOTION NO.9 Moved by Crokam, seconded by Caldwell It is recommended that the correspondence from Geoff Lodge, requesting compensation for damage to vehicle as a result of poor road conditions on the lOth Concession, east, be received and he be advised by the Public Services Administrator that the Municipality has no policy to compensate for this type of request. Carried. MOTION NO. 10 Moved by Mortson, seconded by Crawford It is recommended that the memorandum from Fred Haughton, Public Services Administrator, and Draft Response to Mr. D. Keating, Baycrest Drive, concerning policy of sweeping of sand during spring clean-up, be received and approved with the amendments suggested by ~he Chief Administrative Officer. Carried. - 6 - MOTION NO. 11 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from residents on the 1 Concession, north of County Road No. 11, (Barrie Road) and request for upgrading in road standard, be received and due to limits on Roads Budgets, both from local taxes and provincial subsidies reduced, increasing the level of service can only be considered under the Local Improvement Act. MOTION NO. 12 Moved by Crokam, seconded by Caldwell It is recommended that we do now go In-Camera @ 10:55 a.m. MOTION NO. 13 Moved by Crawford, seconded by Mortson It is recommended that we do now Rise and Report from In-Camera @ 11:12 a.m. MOTION NO. 14 Moved by Caldwell, seconded by Crokam It is recommended that the Oro-Barrie-Orillia Regional Airport Commission be authorized to debenture $300,000.00 for capital expenditures in 1993, subject to the Ministry of Transportation of ontario approval, and further, that such financing arrangements debenturing be the responsibility of the City of Barrie. Recorded Vote Requested by Deputy-Reeve Caldwell Deputy-Reeve Caldwell Councillor Crawford Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Yea MOTION NO. 15 Moved by Mortson, seconded by Crawford It is recommended that the Public Services Administrator and Ron Robinson of R.G. Robinson and Associates Limited, review the Horseshoe Valley Water System, in conjunction with Medonte and report back to Council as to their findings. Carr - 7 - Moved by Crokam, seconded by Caldwell It is recommended that the report from Fred Haughton, Public Services Administrator, regarding equipment quotations (Roads Department vehicle acquisitions), be received and the following tenders be accepted: a) Georgian Pontiac for one 1993 3/4 ton per specifications $20,670.80; Georgian Pontiac for one 1993 1/2 ton pick-up, as per specifications - $13,875.90. Carried b) MOTION NO. 17 Moved by Crawford, seconded by Mortson It is recommended that the Public Services Administrator be requested to order road signs indicating "Knox Corner" to be installed at the 9th Line and County Road 11, in conjunction with the County Roads Department. carried MOTION NO. 18 Moved by Crokam, seconded by Caldwell It is recommended that the report from Ron Kolbe, Chief Building Official/By-Law Enforcement Officer, regarding potential infraction Lot 28, Concession 4, be received and a letter be sent to the owner and tenant be advised in writing of the permitted uses under the zoning by-law and request their conformity. Carried MOTION NO. 19 Moved by Crawford, seconded by Mortson It is recommended that the Draft correspondence to the ontario Municipal Board, regarding Plan of Subdivision, Part of Lot 11, Concession 10, an objection to Zoning By-Law No. 93-28, be received and approved. Carried MOTION NO. 20 Moved by Crokam, seconded by Caldwell It is recommended that the correspondence from Ted Duncan, concerning development proposals in Lots 10 and 11, Concession 10, be received and acknowledged by the Township Planner. Carried MOTION NO. 21 Moved by Mortson, seconded by Crawford It is recommended that the report from Kris Menzies, Planner, regarding Building Permit qualifications, Part of Lot 22, Concessio 10, be received and that a Building Permit be issued for the property, subject to Health unit approval. - 8 - MOTION NO. 22 Moved by Caldwell, seconded by Crawford It is recommended that Motion No. 21 be tabled. Carrie MOTION NO. 23 Moved by Mortson, seconded by Crawford It is recommended that the report from Kris Menzies, Planner, regarding Cross Boundary Issues, be received and the Planning Director be authorized to attend a Workshop on Cross Boundary Issues, to be held in Mono Township on May 4th, 1993, and further, that the results of the workshop be prepared in a report to Council carried MOTION NO. 24 Moved by Caldwell, seconded by Mortson It is recommended that the following correspondence be received and filed: 4. b) c) d) e) g) 5. b) 6. a) c) h) i) Aird and Berlis, Township Solicitor's letter to Mr. Ted Goddard, re: Ron M. Kolbe, et ale V. Harriet Sargeant, et al.; David S. White, Township Solicitor, Confidential Correspondence (2) re: Horseshoe Valley and George Wimpe Canada Limited, Claim for Lien; David S. White, Township Solicitor, Confidential Correspondence re: Horseshoe Valley, Business Taxes; Paul Eenhoorn, Fire Chief, memo re: "Leaky Pipe" and inspection of Part Lot 28, Concession 4; Ministry of Transportation Expenditure and Subsidy Report for the period ending March 31, 1993; Fred Haughton, Public Services Administrator, correspondence to Ministry of Natural Resources, re: authorization for Mr. Paul Eenhoorn, Fire Chief, to trap nuisance animals on Township owned property; Aird and Berlis, Township Solicitors, Confidential Correspondence re: Official Plan Amendment No. 37, Cost Recovery Agreement; Nottawasaga Valley Conservation Authority, correspondence re: Draft Plan of Subdivision, Lot 15, Concession 2; Ministry of Municipal Affairs, correspondence re: Workshop regarding "Cross Boundary Issues In South Centra Ontario", May 4, 1993, Monora Park Pavilion, Orangeville; Ministry of Municipal Affairs, re: Official Plan Amendment No. 111, City of Barrie, Little Lake Secondary Plan; carried by Caldwell, seconded by Mortson It is recommended that a special committee of the Whole Meeting be held on Friday, April 30, 1993. Carried , < - 9 - MOTION NO. 26 Moved by Mortson, seconded by Crawford It is recommended that we do now adjourn @ 4:00 p.m.