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05 12 1993 COW Minutes . RBPOR' THB CORPORATION 01' THB TOWNSHIP 01' ORO RBGULU. COlIKIftBB 01' THB nOLB KBBTING NO. 93-11 WBÐNBS~ Y HAY 12 9:00 A.M. - COKKITTBB ROOK Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Ms. Kathleen Clarke, Mr. Les Gillespie, Ron Watkin, Ms. Sharon Howes and Mr. Maurice Truax staff Present: Ms. Deborah Broderick, Mr. Henry Sander, Ms. Kris Menzies and Mr. Fred Haughton NOTE: Reeve Drury left the meeting @ 2:30 p.m. Reeve Robert E. Drury chaired the meeting and called the meeting order @ 9:10 a.m. 1. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT None declared. 2. DEPUTATIONS: a) 9:10 a.m. Mr. Ron Watkin, Township Planning Consultant, Ainley & Associates, Council and presented an overview of planning concepts and performance zoning being practised in the united States and new information obtained through the American Institute of certified Planners. b) 10:15 a.m. Ms. Kathleen Clarke and Ms. Sharon Howse were present to address Council to change banking institution which provides Letter of Credit for Rowanwood Conserver Society for upgrades to Road; After discussion, it was consensus Rowanwood Society would submit information from the proposed Credit and the provisions contained in a Letter Guarantee and that same would be by the Treasurer prior to Council consideration. - 2 - NOTE: council recessed for lunch at 1:05 p.m. and reconvened 1:30 p.m. with Deputy Reeve Caldwell chairing in the absence of Reeve Drury who returned at 1:40 p.m. but resume the chair. c) 11:30 a.m. Deborah Broderick, Parks & Recreation Supervisor, was present to open C Booth Tenders, Oro Memorial Park; As no tenders were submitted, the Parks Recreation supervisor was directed to contact those individuals who made inquiries and discuss options available. d) 2:25 p.m. Verbal reports from Members of Council appointed to various Committees; COUNCILLOR CROKAM: orillia and District Chamber of Commerce - will be hosting Small Business Seminar, date and time yet to be established; - Environmental Committee implementing "Adopt a Wetland" program and are encouraging school students to participate and become involved; - Waterfowl Festival may be successful obtaining funding from the Ministry of Agriculture and Food and may be using Tudhope Park for various shooting and displays. Shanty Bay Community Centre - removing pay phone and will utilize already existing in order to receive a business listing and provide an service. COUNCILLOR CRAWFORD: Royal victoria Hospital Board - attended annual Foundation meeting; - over 12 million dollars have been received with approximately 1.5 mill pledges in arrears; - Volunteer Appreciation Night recently held with over 800 volunteers at hospital; - year end surplus approximately five million dollars; - new hospital wetland classification reduced to Class 7; - estimated cost of construction 81 mill dollars. COUNCILLOR MORTSON: Oro communitypolicinq Committee - annual meeting to be held June 1st at 7:30 p.m. and to tour new police in Barrie; - Rob Robinson has now relocated new off to Ceramica Tile location, effective May 1, 1993. - 3 - COUNCILLOR MORTSON: Nottawasaqa Valley Conservation Authoritv - desire to meet with member municipaliti to further explain and promote their role; - conservation authorities severely impacted from recent Provincial Government constraints. DEPUTY REEVE CALDWELL: Oro-Barrie-OrilliaAirport commission - recent announcement made on potential location of an Aviation School of Excellence through Georgian College; attended Airport Managers Conference in Collingwood; - City of Barrie approved request to debenture but looking at alternative financial options. County of Simcoe - Planninq Committee - strategic Planning Meetings to be held for the public, sometime in June. e) Mr. Les Gillespie, was present to address Council regarding Truax Gravel pit and proposed haul route entrance, Line 9; 3:05 p.m. Mr. Gillespie expressed his concerns and objection to the proposed entrance from th Township road allowance between Lots 7 and 8, Concession 9, and the impacts it may have on the Gillespie Tree Farm operation. He suggested an alternative location some 400 feet to the east which may result in approximately $8,000. - $10,000. for additional road improvements. Mr. Maurice Truax and Mr. Fred Haughton, Public Services Administrator, were also i attendance and participated in the discussions. 3. FINANCEL ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) David S. White, Township Solicitor, Confidential Correspondenc re: Horseshoe Valley; Registrar's Caution; Standard Trust Mortgage; City of Barrie, City Administrator's Department, Correspondenc re: Simcoe County Restructuring, Oro-Barrie Issues: Request for Ministerial Action; Association of Municipalities of ontario, Correspondence re Association of Municipalities of ontario Annual Conference, August 22-24, 1993, Hamilton, ontario; Township of Medonte, Office of the Treasurer, correspondence re: Restructuring; Township of Medonte, Office of the Clerk-Administrator, Correspondence re: Oro/Barrie Joint Planning; b) c) d) e) - 4 - 3. FINANCE1 ADMINISTRATION AND FIRE: cont'd f) Association of Municipalities of ontario, Municipal Alert, Correspondence re: Information Update on Social Contract & Expenditure Control Plan; Association of Municipalities of Ontario, Municipal Alert, Correspondence re: Proposed Changes to WCB Schedule 2 Pol Could Hurt Municipalities Financially; Association of Municipalities of Ontario, re: resolution passed by ontario Mayors and proposed Provincial Government Social Contract; Deloitte and Touche, re: Horseshoe Valley Financial status; Draft response to Horseshoe Valley re: unpaid taxes; g) h) i) j) 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: a) Ministry of Transportation, Correspondence re: Guthrie Northerly to Forest Home; Reid and Associates Limited, Correspondence re: Arbour Subdivision; R. G. Robinson and Associates Ltd., Correspondence re: 7th Line Reconstruction, Bridge Construction on Hawkestone Creek; Fred Haughton, Public Services Administrator, Report re: Roa Tender Results (to be handed out at meeting); Les Gillespie re: Truck Entrance to Truax Gravel Pit, Line 9 b) c) d) e) 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: a) b) Kris Menzies, Planner, Report re: Houben (P-1/91); Kris Menzies, Planner, Report re: Margaret Degen, East Half Lot 22, Plan 807, Concession 6; Township of Medonte, Notice of Passing of Zoning By-Law; Township of Vespra, Correspondence re: Georgian Drive Stormwater Management Plan; R. G. Robinson and Associates Ltd., correspondence re: Subdivision Status Reports; Kris Menzies, Planner, Memo re: Subdivision Status Reports Prepared by R. G. Robinson and Associates Ltd.; Aird and Berlis, correspondence re: ontario Municipal Board Hearing, 7th concession; Simcoe County Board of Education, Correspondence re: Residential Development and School Accommodation Concerns within the Township of Oro; Kris Menzies, Planner, Report re: Bravakis, Edgar (P-14/89), Part Lot 10, Concession 5; Kris Menzies, Planner, Report re: Hillway pit Licence Application; Ministry of Municipal Affairs, re: O.P.A. No. 62, (zerny); R.G. Robinson and Associates re: Draft Resolution and letter Georgian Drive Secondary Plan, Stormwater Management; Paul Fallon, Lot 22, Concession 11, Building Permit issue; c) d) e) f) g) h) i) j) k) 1) m) 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: a) Jeff Mollon, correspondence re: Availability of Parking and Garbage Concerns at 2nd Line Boat Launch Facility; carolyn Hughes, Treasurer, O.L.B.A., Correspondence re: Plan 709, Park Lot "A" and "C", Proposed Work Project. b) - 5 - MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, May 12, 1993, be adopted as printed and circulated with the addition of the following: 6. (k) (1) Mr. Les Gillespie re: Truax Gravel pit a proposed haul route entrance, Line 9; Association of Municipalities of ontario, re: resolutio passed by ontario Mayors and proposed Provincial Government social Contract; Deloitte and Touche re: Horseshoe Valley Financial status; Draft response to Horseshoe Valley re: unpaid taxes; Les Gillespie, re: Truck Entrance to Truax Gravel Pit, Line 9; Ministry of Municipal Affairs, re: O.P.A. No. 62 (Zern R.G. Robinson and Associates re: Draft Resolution and letter, Georgian Drive Secondary Plan, Stormwater Management; Paul Fallon, Lot 22, Concession 11, Building Permit issu Carrie 3. (e) 4. (h) 3:00 p.m. ( i) (j) 5. (e) (m) MOTION NO.2 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from the City of Barrie, regarding Simcoe County Restructuring, Oro - Barrie Issues and request for Ministerial Action, be received and a joint meeting be set as soon as possible with the City of Barrie to discuss the contents of their letter of April 26, 1993, and our letters March 19, and April 6, 1993, and further, Medonte Council be invited to sit in and Janine Kilburn and Harry Connelly. Carrie MOTION NO.3 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from the Association of Municipalities of ontario and advising of the A.M.a. Conference to be held August 22-24, 1993, in Hamilton, be received and the following members of Council be authorized to attend as voting delegates: Councillor Crokam Deputy Reeve Caldwell Carried MOTION NO.4 Moved by Caldwell, seconded by Crokam It is recommended that the correspondence from the Township of Medonte, regarding restructuring and associated expenditures for 1993, be received and Oro does not support using any funds prior to receipt of funds from the Ministry of Municipal Affairs, and thereafter, by mutual agreement of both Councils. Carried - 6 - MOTION NO.5 Moved by Crokam, seconded by Caldwell It is recommended that the correspondence from the Association of Municipalities of Ontario in requesting endorsement of resolution passed by ontario Mayors, be received and the Township of Oro support said resolution and the endeavours of A.M.a. to meet with the Premier of ontario to discuss the implications of the Frovinci Budget on municipal services, and further, that a copy of same be sent to Allan K. McLean, M.P.P. Carriew~ MOTION NO.6 Moved by Crawford, seconded by Mortson It is recommended that Township Solicitor David S. White, act on t municipality's behalf at the meeting of Creditors for the Horsesho Valley Limited Partnership and Horseshoe Resort Corporation propos under Part III of the Bankruptcy and Insolvency Act, and further, that Councillor Crawford also be authorized to attend. Carrie MOTION NO.7 Moved by Caldwell, seconded by Mortson It is recommended that the draft correspondence to Horseshoe Valle Corporation regarding status of unpaid taxes and Township's policy, in accordance with municipal statutes, be approved and the Treasurer/Administrator be authorized to correspond accordingly. Carrie MOTION NO.8 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Reid and Associates Limited, regarding proposed road names, Arbour Subdivision, be received and the consultants be advised that the names Maple Lane and Ash Street are not appropriate, due to similar names already being utilized, and alternative names be proposed. Carrie MOTION NO.9 Moved by Caldwell, seconded by Crokam It is recommended that the Report from Fred Haughton, Public Services Administrator, regarding 1993 Road Contracts, be received and adopted with tenders awarded as follows: 93-01 Dust Control Pollard Brothers $ 137.79 per flake tonne $71,593.70 $44,619.00 $ 3,738.50 (A) $ 7,328.49 (B) $30,783.90 93-03 93-04 93-06 16mm Gravel - Lloyd Contracting Surface Treatment - Saugeen Road Spray Culvert Pipe - Atlantic Industries Ltd. 93-09 Winter Sand Maurice Truax Carried - 7 - MOTION NO. 10 Moved by Caldwell, seconded by Crokam It is recommended that the report from Kris Menzies, Planner, regarding Houben Official Plan Amendment, Application P-1/91 and proposed twenty-nine lot, estate residential Plan of Subdivision, received, and the appropriate By-Law to adopt the Official Plan Amendment be presented to Council for their consideration. MOTION NO. 11 Moved by Mortson, seconded by Crawford It is recommended that the report from Kris Menzies, Planner, regarding zoning By-Law Amendment, Part of Lot 22, Plan 807, ( be received and the application proceed to a Public Meeting. MOTION NO. 12 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from the Simcoe County Board of Education, regarding Residential Development and School Accommodation concerns, be received and representatives from the Board of Education be invited to attend a future Committee of the Whole Meeting. MOTION NO. 13 Moved by Crokam, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding proposed Plan of Subdivision, (Bravakis) Part of Lot 10 Concession 5, (P-14/89) be received and the appropriate By-Law to adopt the Official Plan Amendment, be presented to Council for consideration. MOTION NO. 14 Moved by Mortson, seconded by Crokam It is recommended that the report from Kris Menzies, Planner, regarding Hillway Equipment Gravel pit Licence Application, Part Lots 8, 9 and 10, Concession 14, be received and adopted. MOTION NO. 15 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from the Ministry of Municipal Affairs, concerning Official Plan Amendment No. 62, (zerny) be received and comments and concerns of the Ministry be forwarded to the applicants to undertake the necessary clarif and/or justification to the amendment, as stipulated. - 8 - MOTION NO. 16 Moved by Drury, seconded by Crawford It is recommended that in regard to Motion No. 21 of the April 28, 1993, Committee of the Whole Meeting, that a building permit be issued for Part Lot 22, Concession 11, (Fallon) by the Chief Building Official. MOTION NO. 17 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Jeff and Tracy Mollon, regarding Parking and Garbage concerns, 2nd Line Boat Facility, be received and referred to the By-Law Enforcement Officer, Ron Kolbe and Parks and Recreation Supervisor, Deborah Broderick, for review and report back to Council with recommendations to assist with concerns raised, if feasible. MOTION NO. 18 Moved by Mortson, seconded by Crokam It is recommended that the correspondence from Carolyn Hughes, Treasurer, Oro Lea Beach Association, regarding proposed work project, Lots A and C, Plan 709, be received and Council of the Corporation of the Township of Oro have no objection to excess fi being placed on Park Lot C, and further the Township supports the application of the association to the Ministry of Natural for their project. MOTION NO. 19 Moved by Crokam, seconded by Drury It is recommended that the Treasurer/Administrator be directed and authorized to discuss and negotiate with the Township's solicitors Aird and Berlis, in regard to Official Plan Amendment No. 37, Cost Recovery Agreement and the position of the Township of Oro. MOTION NO. 20 Moved by Drury, seconded by Crokam It is recommended that the Treasurer/Administrator be directed and authorized to advise all Department Heads that all communication advice being sought through the Township's Solicitors be carried only under approval of the Administrator, and further, that the Solicitors be advised of same. - 9 - MOTION NO. 21 Moved by Crokam, seconded by Crawford It is recommended that the following correspondence be received an filed: 4. b) e) f) g) 5. a) c) 6. c) e) f) g) city of Barrie, City Administrator's Department, Correspondence re: Simcoe County Restructuring, Oro- Barrie Issues: Request for Ministerial Action; Township of Medonte, Office of the Clerk-Administrator, correspondence re: Oro/Barrie Joint Planning; Association of Municipalities of Ontario, Municipal Aler correspondence re: Information Update on Social Contrac & Expenditure Control Plan; Association of Municipalities of ontario, Municipal Aler correspondence re: Proposed Changes to WCB Schedule 2 Policies Could Hurt Municipalities Financially; Ministry of Transportation, correspondence re: Guthrie Northerly to Forest Home; R. G. Robinson and Associates Ltd., Correspondence re: 7th Line Reconstruction, Bridge Construction on Hawkestonl Creek; Township of Medonte, Notice of Passing of Zoning By-Law; R. G. Robinson and Associates Ltd., Correspondence re: Subdivision Status Reports; Kris Menzies, Planner, Memo re: Subdivision Status Reports Prepared by R. G. Robinson and Associates Ltd.; Aird and Berlis, Correspondence re: Ontario Municipal Board Hearing, 7th Concession; Carried MOTION NO. 22 Moved by Mortson, seconded by Crawford It is recommended that Items 6 (d) and 6 (1) be deferred to the Regular Council Meeting Agenda for May 19, 1993, in regards to City of Barrie, Georgian Drive Secondary Plan and Stormwater Management. Carried MOTION NO. 23 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from Les Gillespie, concerning the truck entrance to Truax Gravel Pit, Line 9, be received and deferred to the May 19th Council Meeting as Council wish to visit the site for further clarification. Carried MOTION NO. 24 Moved by Crokam, seconded by Mortson It is recommended that we do now adjourn @ 3:57 p.m. Carried