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08 11 1993 Council Minutes II ,. THB CORPORATION 01' THB TO_SHIP 01' ORO RBGULAR KBftING 01' COUNCIL WBDNBSDAY# AUGUST 11# 1993 @ 8105 P.M. - COUNCIL ClU\llBBRS TWBN'fY-BIGBTJI KBB'.rING 1991-1994 COUNCIL Council met this evening pursuant to adjournment @ 8:05 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Joanne Crokam Councillor Leonard Mortson Absent: Councillor Alastair Crawford staff Present: Henry Sander, Treasurer/C.A.O., Ms. Kris Menzies, Planner and Mr. Fred Haughton, Public Services Administrator Also Present Was: Ms. Loreen Rice-Lucas, Mr. Art VanVeld, Mr. Gary Thiess, Mr. Rick Jones, Mr. Steve Willis and Mr. David and Sharon Sparling Reeve Drury assumed the chair and opened the meeting with prayer. 1. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT": Reeve Drury declared a potential pecuniary Items (5) General Accounts #15621, #155739 8 (c) Report of Kris Menzies, Planner, re: Requirements. interest with Agend and #15566; and Ite MSL - CN In regard to Accounts #15621 and #155739 to McIntyre Property Services, the nature being his sons's girlfriend is employed b this Company. Account #15566 to Aird and Berlis, the nature being that the legal services for B.A.F.M.A. involve a litigation suit against the Reeve. For the purpose of presenting and passing of the accounts, Reeve Drury vacated th chair to Councillor Crokam and left the diocese. In regard to the Report of Kris Menzies, Planner, re: MSL - C Requirements, the nature being that his company is performing work for the proponents within the Township of Tay. For the purpose of discussion and adoption of this report, the Reeve vacated the chair to Deputy Reeve Caldwell and left the diocese. Deputy Reeve Caldwell declared a potential pecuniary interest with Item No.5, General Accounts, #15566, Aird and Berlis. The nature being that B.A.F.M.A. is engaged in a litigation suit against him. The Deputy Reeve left the diocese for the purpose of presenting and passing of the accounts while Councillor Crokam was in the chair. - 2 - 2. DEPUTATIONS: a) 8:10 p.m. Loreen Rice-Lucas, Chairman, Oro History Committee, was present to address Council with regard to the publication of Oro Hills. She presented Council Members each with an autographed copy of the new book and thanked Council for their support over the years and fo this most recent publication. Reeve Drury reciprocated and genuinely thanked the Committee for all their hard work and dedication and that the County of Simcoe often speaks with admiration of the works done by the Oro History Committee. b) 9:40 p.m. Mr. Fred Haughton, Public Services Administrator, spoke to Council with respect to the roof repairs required at the Township Roads Garage. A request for quotations was recently advertise which provided bidders with options for either the roof's repair or its replacement with a trussed roof structure. The quotations receive were subsequently opened by Mr. Haughton, contrary to the Township's Tendering Policy. As the quotes reflected it would be more financially beneficial to replace the damaged portion of the roof, the Public Services Administrator sought Council's direction that the work be retendered to specifically replace this roof area, and that this tendering process be commenced in 1994. Note: Councillor Gary Thiess from orillia Township spoke briefl to Council to bring forward a shared municipal safety concern at the intersection of Highway No. 12 and . Concession 2, Orillia Township. His Council has asked th~ Ministry of Transportation to install a lighting standard I to illuminate the intersection and enquired if the Township of Oro would contribute 50% of its costs. It was the consensus of Oro Council that their Public Services Administrator, Fred Haughton, would meet with Orillia Township Public Works Superintendent, John Ferguson, to review their information and Staff Reports and that Fred would follow-up with a Report back to Oro Council with a recommendation. 3. CONSENT AGENDA: a) The Orillia Fish and Game Conservation Club, correspondence re: Lake Simcoe Conservation Authority's Program called Save Our Simcoe; b) The Village of Coldwater, correspondence re: Simcoe County Board of Education request for amendment of Oro Township Subdivision Agreement; c) Allan McLean M.P.P. Simcoe East, News Release re: Simcoe County's Restructuring Legislation stalled by Provincial Government Foot-Dragging and Incompetence; d) Aird and Berlis, Barristers and Solicitors, correspondence (3) re: Harriet Sargeant et al ats Township of Oro; II g) h) i) j) k) I) m) 4. a) b) c) d) e) f) g) h) i) j) k) 5. a) b) I c) d) I e) f) g) h) i) j) - 3 - 3. CONSENT AGENDA: cont'd e) Aart VanVeld, correspondence re: Subdivision Agreement for Artisans Investments (Simoro Golf Links); f) Simcoe County District Health Unit, correspondence regarding resolution of the Board of Health of the Simcoe County Distric Health unit and a 0 per cent net increase in General Program Budgets; County of Simcoe, booklet re: Future Directions for Simcoe County, Strategic Plan; Vincent and Associates, correspondence re: Maplehill Estates Residential Development Scheduling of Construction of Works; David S. White, Solicitor, correspondence re: Artisan's Investments Co. Ltd. and Simoro Golf Course; County of Simcoe, Administration Office, Information Bulletin re: Second Reading of the County of Simcoe Act, 1993; David S. White, Solicitor, correspondence re: Oro Township an Zurich - Letter of Credit; Simcoe County Roman Catholic Separate School Board, correspondence re: Information Open Houses; R.G. Robinson and Associates Limited, correspondence re: Maplehill Estates SUbdivision; REPORTS OF MUNICIPAL OFFICERS: Ron Kolbe, Chief Building Official, Monthly Building Report fo June 1993; Kris Menzies, Planner, Memo re: Bill 51 (Simcoe County Amalgamation); Kris Menzies, Planner, Report re: Municipal Savings and Loan, CN requirements; Pat Vincent, Secretary Committee of Adjustment, Planning Reports, Committee Decisions - July 13, 1993; Kris Menzies, Planner, Memo re: Subdivision Checklist - Ministry of Municipal Affairs; Fred Haughton, Public Services Administrator, memo to Henry Sander, re: 3/4 ton pick-up; Kris Menzies, Planner, Report re: Margaret Degen, East Half Lot 22, Plan 807, Concession 6; Kris Menzies, Planner, Memo re: Terms of Reference - Strategi Planning; Jack Anderson, Livestock Valuer's Report re: A. Johnson, calf killed by wolves; Jack Anderson, Livestock Valuer's Report re: J. Perryman, ducks killed by wolves; Jack Anderson, Livestock Valuer's Report re: H. Regelink, sheep killed by wolves; COMMUNICATIONS: Barbara Muscat, correspondence re: water meter and Fred Haughton's correspondence to Barbara Muscat in 1990; Peter Bravakis, Maplehill Estates, correspondence re: Maplehill Estates Residential Development Subdivision Agreement; David S. White, correspondence re: Grossman/Bravakis; David S. White, Confidential Correspondence re: Grossman/Bravakis; Aird and Berlis, correspondence re: Ontario Municipal Board decision, 7th Concession pits Hearing; Raymond S. Arbour, Arbourwood Tree Nursery, correspondence re: Arbour Subdivision Proposed Road Names; Jorden and Jones Planning Consultants, correspondence re: Application for Provincial Funding for strategic Planning Process; Hawkestone Hall Board, re: Fire Safety Inspection; Aird and Berlis, re: Rogan vs Robinson; Huronia Sunday, re: commemorative issue, Simcoe County 150th Anniversary; - 4 - MOTION NO. 1 Moved by Crokam, seconded by Mortson Be it resolved that the Agenda for the Council Meeting dated I Wednesday August 11, 1993, be adopted as printed and circulated wit the addition of the following: 8. h) i) j) k) 9. h) i) j) 7. d) 12.a) K. Menzies, Planner, Memo re: Terms of Reference - strategic Planning; J. Anderson, Livestock Valuer's Report re: A. Johnson, calf killed by wolves; J. Anderson, Livestock Valuer's Report re: J. Perryman, ducks killed by wolves; J. Anderson, Livestock Valuer's Report re: H. Regelink, sheep killed by wolves; Hawkestone Hall Board re: Fire Safety Inspection; Aird and Berlis, re: Rogan vs. Robinson; Huronia Sunday, re: commemorative issue, Simcoe County 150th Anniversary; Deputation - 9:00 p.m., Fred Haughton, Public Services Administrator, re: Roads Garage Roof Repair; Resolution re: support nomination of Deputy Reeve Caldwell to A.M.O. Board of Directors; MOTION NO. 2 Carried Moved by Caldwell, seconded by Crokam Be it resolved that the minutes of the Special Council Meeting held Wednesday, July 28, 1993, be adopted as printed and circulated. Carried MOTION NO. 3 Moved by Mortson, seconded by Crokam Be it resolved that the accounts presented for the period ending Thursday, July 15, 1993, in the amount of $262,438.85, plus payroll for the period ending Thursday, July 8, 1993, in the amount of $32,654.27, in accordance with the computer print-out presented to Council, be approved for payment. MOTION NO. 4 Carried Moved by Mortson, seconded by Crokam Be it resolved that the Road Expenditures for the period ending Thursday, July 15, 1993, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of I $121,731.37. Carried MOTION NO. 5 Moved by Crokam, seconded by Mortson Be it resolved that the accounts presented for the period ending I Wednesday, August 11, 1993, in the amount of $327,604.92, plus payroll for the period ending August 5, 1993, in the amount of $69,728.72, in accordance with the computer print-out presented to Council, be approved for payment. Carried - 5 - MOTION NO. 6 Moved by Crokam, seconded by Mortson Be it resolved that the Road Expenditures for the period ending Wednesday, August 11, 1993, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $106,390.85. Carried MOTION NO. 7 Moved by Caldwell, seconded by Crokam Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be received. Carried MOTION NO. 8 Moved by Crokam, seconded by Mortson Be it resolved that the Report from Ron Kolbe, Chief Building Official, Monthly Building Report for June 1993, in the amount of $1,117,570.00, be received. Carried MOTION NO. 9 Moved by Mortson, seconded by Caldwell Be it resolved that Public Services Administrator, Fred Haughton, prepare a report to Council on the options now available to repair the Township garage roof and that such work proposed to be carried out sometime in 1994 under the approval of the Council-of-the-day. Carried MOTION NO. 10 Moved by Crokam, seconded by Caldwell Be it resolved that the memo from Kris Menzies, Planner, regarding Bill 51, Simcoe County Amalgamation, be received. Carried MOTION NO. 11 Moved by Mortson, seconded by Crokam Be it resolved that the report from Kris Menzies, Planner, regard in Municipal Savings and Loan, CN Requirements, be received and adopted. Carried MOTION NO. 12 Moved by Caldwell, seconded by Crokam Be it resolved that the Report from Pat Vincent, secretary, Committee of Adjustment, regarding Committee Decisions from July 13 1993, meeting, be received. carried - 6 - MOTION NO. 13 Moved by Crokam, seconded by Mortson Be it resolved that the memo from Kris Menzies, Planner, regarding Subdivision Checklist, Ministry of Municipal Affairs, be received and referred to the next Committee Meeting for further debate. Carried MOTION NO. 14 Moved by Crokam, seconded by Caldwell Be it resolved that the memo from Fred Haughton, Public Services Administrator, regarding purchase of new 3/4 ton pick-up truck, be received and approved. Carried MOTION NO. 15 Moved by Caldwell, seconded by Mortson Be it resolved that the report from Kris Menzies, Planner, regardin Degen Rezoning, Part of Lot 22, Plan 807, Concession 6, be received Carried MOTION NO. 16 Moved by Mortson, seconded by Crokam Be it resolved that the Memo from Kris Menzies, Planner, regarding Terms of Reference for strategic Plan, be received. Recorded Vote Requested by Deputy Reeve Caldwell Deputy Reeve Caldwell Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Carried MOTION NO. 17 Moved by Mortson, seconded by Caldwell Be it resolved that the report from Livestock Valuer, Jack Anderson for one calf killed by wolves and owned by Allan Johnson, Lot 7, I Concession 14, be received, and the Treasurer be authorized to make compensation to Mr. Johnson in the amount of $350.00. Carried MOTION NO. 18 Moved by Crokam, seconded by Mortson Be it resolved that the report of Livestock Valuer, Jack Anderson, for one ewe killed by wolves, owned by Henry Regelink, Lot 20, Concession 12, be received, and the Treasurer be authorized to make compensation to Mr. Regelink in the amount of $200.00. Carried - 7 - MOTION NO. 19 Moved by Mortson, seconded by Caldwell Be it resolved that the report from Jack Anderson, for ducks killed by wolves and owned by John Perryman, Lot 17, Concession 13, be received and the Treasurer be authorized to make compensation to Mr Perryman in the amount of $210.00. carried MOTION NO. 20 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Barbara Muscat, regarding purchase of water meter, Cedarbrook Estates, be received and the Public Services Administrator, advise Ms. Muscat that Council maintains its position taken in 1990 in this regard. Carried MOTION NO. 21 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Peter Bravakis, Maplehill Estates, regarding residential development, Lot 37, Concession 1, be received and Council authorize the phasing of Lots 1-7, by separate Plan of Subdivision and Agreement, and further, that Township Engineers and Staff make arrangements with these proponents to commence finalization of the provisions within the Subdivision Agreement. carried MOTION NO. 22 Moved by Mortson, seconded by Caldwell Be it resolved that the correspondence from Township Solicitor, David White, regarding Grossman/Bravakis, Plans of Subdivisions, Lots 36 and 37, Concession 1, be received and the Solicitor be directed to advise the parties of the Grossman Development of the following position now taken by the municipality: 1. That the required road agreement between the Grossman/Bravakis proponents be executed by August 30, 1993, and to the satisfaction of the Township; 2. Failure to execute the Agreement by this time frame will resul in the Township of Oro retaining its ownership to its lands fo the purpose of providing a road allowance to access the Bravakis Development, and 3. That the potential for the development of the Grossman Lands may be jeopardized if the matter is not resolved expeditiously Recorded Vote Requested by councillor Mortson Councillor Mortson Councillor Crokam Deputy Reeve Caldwell Reeve Drury Yea Yea Yea Yea Carried - 8 - MOTION NO. 23 Moved by Caldwell, seconded by Crokam Be it resolved that the correspondence from Township Solicitor, David White, regarding the Grossman/Bravakis Plans of Subdivisions, Lot 36 and 37, Concession 1, be received and the Township of Oro maintains its position that the proponents enter into an agreement for the internal connecting roads. Carried MOTION NO. 24 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Aird and Berlis, regarding Ontario Municipal Board Decision, 7th Concession Pits Hearing, be received. Carried MOTION NO. 25 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Raymond S. Arbour, regarding the Arbour Subdivision, be received and the Township of Oro accept the proposed street names, namely Sugar Maple Lane and Basswood Lane. Carried MOTION NO. 26 Moved by Caldwell, seconded by Mortson Be it resolved that Jorden and Jones, Planning Consultants, be authorized to submit an application for a Grant under the Jobs ontario Community Action Fund, on behalf of the Council's of the Township's of Oro and Medonte, on the basis of the attached Terms 0 Reference and application form, and further, that Henry Sander, Treasurer/CAO, be authorized to sign the application on behalf of the Township of Oro. Carried MOTION NO. 27 Moved by Mortson, seconded by Crokam Be it resolved that the correspondence from Rob Talaska, Hawkestone Hall Board, regarding Fire Safety Inspection Report, prepared for the Hawkestone Hall, be received and that Parks and Recreation Supervisor, Deborah Broderick, provide Council with cost estimates to complete the works and upgrades as required. Carried MOTION NO. 28 Moved by Caldwell, seconded by Crokam Be it resolved that the correspondence from Aird and Berlis, regarding Rogan vs. Robinson and Township of Oro, be received and By-Law Enforcement Officer, Ron Kolbe, be directed to facilitate a meeting between the parties involved. Carried - 9 - MOTION NO. 29 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Huronia Sunday, regarding commemorative issue for the County of Simcoe 150th Anniversary, be received, and the Township of Oro place an excerpt into the issue in a layout as proposed. Carried MOTION NO. 30 Moved by Crokam, seconded by Mortson Be it resolved that the Council of the Township of Oro support Deputy Reeve Caldwell in seeking nomination to the A.M.O. Board of Directors for the 1993/94 term, and further, an expenditure of $200.00, if required, be authorized. carried MOTION NO. 31 Moved by Crokam, seconded by Mortson Be it resolved that the written request from David and Sharon Sparling for permission to construct a new residence on Lot 9, Concession 3, while the second residence remains until its construction, be granted on the terms and conditions contained within the executed undertaking, and further, the Chief Building Official be authorized to issue the Building Permit for same. Carried MOTION NO. 32 Moved by Crokam, seconded by Mortson Be it resolved that a By-Law to Rezone the East Half of Lot 22, PIa 807, Concession 6, (Degen) be introduced and read a first and secon time and numbered By-Law No. 93-56. carried That By-Law No. 93-56 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 33 Moved by Caldwell, seconded by Crokam Be it resolved that a By-Law to Authorize the Execution of a Subdivision Agreement, as amended, (Simoro Golf Links) be introduce and read a first and second time and numbered By-Law No. 93-57. Carried That By-Law No. 93-57 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote Requested by Deputy Reeve Caldwell Deputy Reeve Caldwell Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Carried - 10 - MOTION NO. 34 Moved by Mortson, seconded by Crokam Be it resolved that a By-Law to Provide for an Encroachment Agreement (Lots 55 & 68, Plan 589), be introduced and read a first and second time and numbered By-Law No. 93-58. carried That By-Law No. 93-58 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 35 Moved by Crokam, seconded by Caldwell Be it resolved that a By-Law to Confirm the Proceedings of Council, be introduced and read a first and second time and numbered By-Law No. 93-59. Carried That By-Law No. 93-59 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 36 Moved by Caldwell, seconded by Crokam Be it resolved that we do now adjourn @ 10:55 p.m. Carried R