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09 22 1993 COW Mintues HB CORPORA'1'1:Olf 01' '1'RB '1'OWNSR1:P 01' ORO RBGULAR COKK1:'1"1'BB 01' HB DOLB UB'1'1:- -15 UDNBSDAY SBftBlCBa 22 1993 9100 A.M. - COKK1:'1"1'BB ~ Present: Reeve Robert E. Drury Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Absent: Deputy Reeve David Caldwell Also Present Were: Mr. Denis Rousselle, Mr. Wayne wilson, Mr. Chris Hibbard, Mr. Tim Selkhead, Ms. Pauline Chappell, Mrs. Lynn Chappell, Mr. Chris williams. staff Present: Mr. Henry Sander, Ms. Kris Menzies and Mr. Ron Kolbe. Reeve Drury chaired the meeting and called the meeting to order @ 9:00 a.m. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT 1. Reeve Drury declared a potential pecuniary interest with Item (e) of the agenda, Report of Kris Menzies, Planner, re: Bryan zoning By-Law Application. The nature of the interest being that Reeve Drury has done work for the applicant. For the purpose of discussion and adoption of the resolution, Councillor Crokam took the chair. 2. DEPUTATIONS: (a) 9:05 a.m. Verbal Reports from Members of Council on Various Committees: councillor Crawford: Royal viçtoria Hospital Board - now on Management Committee with 1st meeting to be held later this afternoon. councillor Mortson: Community polioinq Committee - Meeting held September 7; - 10 Passports ready for school distribution Nottawasaqa Valley Conservation Authority - Setting up Strategic Plan; - Volunteered to be on Committee; - meeting scheduled for October 22; - next full Board Meeting September 30. (b) ( c) 9:40 a.m. 10:20 a.m. - 2 - Councillor Crokam: Shanty Bay Community centre committee - Annual Fun day held August 28th, good attendance but may have conflicted with Fair; - organizing fund raiser dance this fall; - meeting scheduled for next week; orillia and Distriot Chamber of Commerce - next meeting Tuesday, September 28th; - involved in the Orillia Waterfowl Festival as Director, Volunteer and Organizer; - Festival events well organized, many participants and volunteers, generous sponsors; - sites include Langman Sanctuary, Orillia Fa Grounds, and Tudhope Park. Reeve Drury: Simcoe County Council - As Chairman, General Committee, meeting last week to discuss $1 million shortfall in 1993 budget due to provincial Funding cutbacks a recently imposed taxes on insurance and aggregate; - homes for aged funding reduced on a per bed basis; - reviewing County Funding to area hospitals. Mr. Denis Rousselle spoke to Council request reduction in 1991 taxes under section 496 (f) the Municipal Act, due to occupancy not occurring until September and the property was assessed effective January 1, 1991. Mr. Chris Hibbard, Mr. Wayne Wilson and Mr. Selkhead, representing the Nottawasaga Valley Conservation Authority, addressed Council respecting implementing fill line and flood plain mapping for the municipality. This program is funded 50% from the Province 50% from the Township for the area within the Nottawasaga Valley Conservation Authority Watershed. Through the regulation of fill, the Authority can assist in prevention of loss of life, property damage, reduce expenditures for remedial work and preserve natural river s and make buyers aware of possible inherent environmental limitations. Fill regulated are identified on a set of maps and assist the Authority and Staff to easily site areas. General discussion took place on the premise that Medonte Township would be included and role in which the Ministry of Natural would have. 3. - 3 - (d) Mrs. Pauline Chappell and Mrs. Lynn Chappell spoke to Council requesting approval to change the ownership of retirement lot created in 199 on Lot 11, Concession 1, to a son who is actively involved in the farm operation. The condition of ownership is an Official Plan Policy as well as a condition of the Committee of Adjustment upon severance with the undertaking registered on title. 11:15 a.m. (e) Mr. Chris Williams, Township Solicitor, Aird Berlis spoke to Council regarding various matters as follows: 11:30 a.m. (1) (2) (3) (4) Official Plan Amendment No. 37; Official Plan Amendment No. 39; Robinson vs. Rogan; Legal Services in General. (This portion of the meeting was held In- Camera.) (f) Mr. Henry Sander, Treasurer/Administrator, presented Council with a semi-annual report of the 1993 Budget. 1:40 p.m. FINANCE, ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) b) c) d) e) f) g) h) 4. Henry Sander, Treasurer/Administrator, Report re: 1991 Taxes, Lot 9, Plan 1488, (Rousselle); Pay Equity commission, correspondence re: Amendments to the Pay Equity Act; Canadian Union of Public Employees, Confidential re: C.U.P.E. and its Local 3640; Henry Sander, Treasurer/Administrator, Confidential Correspondence re: Deborah Broderick, Parks and Recreation Supervisor, One Year Contract; Kris Menzies, Planner, Report re: Township of Medonte Draft Official Plan - Comments; Darlene Shoebridge, Clerk, re: tender policy; Ron Kolbe, By-Law Enforcement Officer, re: McPherson dog complaint; Ron Kolbe, Chief Building Official, re: Beleskey, Lot 26, Concession 5; draft response to C.O.R.A. re: PUBLIC WORKS: The following correspondence and items for discussion were presented: a) b) c) County of Simcoe, County Engineer's Office, correspondence re: Draft County of Simcoe Roads Policy (interim); Kris Menzies, Planner, report re: Draft Interim County of Simcoe Roads Policy; Dorothy Platt, correspondence re: Lot 91, Plan 1488, dra concerns; 5. - 4 - PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: a) b) c) d) e) f) g) h) i) j) k) Pauline Chappell, correspondence re: Lot 11, Concession 1; Kris Menzies, Planner, memo re: Subdivision Checklist, Ministry of Municipal Affairs; The Simcoe County Board of Education, correspondence re: School Accommodation concerns and residential development within Township of Oro; Lehman and Associates, Planning Consultants correspondence to O.M.B. re: Part Lot 21, Concession 9, O.P.A. No. 37; Kris Menzies, Planner, Report re: Lot 4, Plan 985, Concess 10, (Bryan) proposed rezoning; Progressive Planning and Development correspondence re: Development Application P-11/93; Kris Menzies, Planner, report re: Hillway pit Licence Application, Report No.2; Aird and Berlis, Barristers, Solicitors, correspondence re: Oro Township Limited Partnership, O.P.A. No. 37, Cost Recovery Agreement; Kris Menzies, Planner, report re: Development Status; Pat Vincent, Committee of Adjustment Secretary, Planning Reports/Committee Decisions, September 14, 1993; Ministry of Municipal Affairs, re: Official Plan Amendment No 111, City of Barrie, (Georgian Drive Secondary Plan); 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: a) Deborah Broderick, Parks and Recreation Supervisor, Report re: winter Schedule, Arena Staff; Deborah Broderick, Parks and Recreation Supervisor, Report re: Drinking Alcohol/Smoking in the Arena; Deborah Broderick, Parks and Recreation Supervisor, Memo re: Counsellor-In-Training, Honorarium, Summer 1993; Discussion re: Recognition and Appreciation Night; b) c) d) MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the agenda for the Committee of the Whole dated Wednesday, September 22, 1993, be adopted as printed and circulated with the addition of the following: 4. (f) Darlene Shoebridge, Clerk Draft Correspondence to the Central Oro Ratepayers Association re: Tendering Policies; Ron Kolbe, By-law Enforcement Officer Report re: McPherson Dog Complaint; Ron Kolbe, Chief Building Official re: Brent Beleskey, Part Lot 26, Concession 5. Ministry of Municipal Affairs, re: Official Plan Amendment No. 111, City of Barrie (Georgian Drive Secondary Plan); (g) (h) 6. (k) MOTION NO.2 Moved by Mortson, seconded by Crawford It is recommended that we do now go In-Camera @ 11:38 a.m. Carried - 5 - MOTION NO.3 Moved by Crokam, seconded by Crawford It is recommended that we do now Rise and Report from In-Camera @ 1:40 p.m. Carr MOTION NO.4 Moved by Crokam, seconded by Mortson It is recommended that the Report from Henry Sander, Treasurer/Administrator regarding 1991 taxes Lot 9, Plan 1488, be received and Mr. Rousselle be requested to provide Council with specific information confirming the date of occupancy prior to the Township making a decision to this request. MOTION NO.5 Moved by Crawford, seconded by Mortson It is recommended that the Confidential Correspondence from C.U.P. re: Local 3640, be received and referred to Township Solicitors Hicks, Morley, Hamilton et ale MOTION NO.6 Moved by Crawford, seconded by Crokam It is recommended that the Confidential Report from Henry Sander, Treasurer/Administrator, regarding Parks and Recreation Supervisor one year contract, be received and adopted. MOTION NO.7 Moved by Crawford, seconded by Crokam It is recommended that the Report from Kris Menzies, Planner, regarding the Township of Medonte Draft Official Plan comments, be received and adopted, and further the Planner be scheduled to before Medonte Council, to discuss same, at their request. MOTION NO.8 Moved by Crokam, seconded by Mortson It is recommended that the Report from Kris Menzies, Planner, regarding the Draft Interim County of Simcoe Roads Policy, be received and adopted with a copy of the Report being forwarded to the County Planning and Engineering Departments as the municipality's comments. Carr MOTION NO.9 Moved by Crawford, seconded by Mortson It is recommended that the Report from Kris Menzies, Planner, regarding zoning application Lot 4, Plan 985, Concession 10 (Bryan) be received and adopted and the application proceed to a public meeting at the next available date. Carr - 6 - MOTION NO. 10 Moved by Mortson, seconded by Crawford It is recommended that the Report from Ron Kolbe, By-law Enforcemen Officer, regarding McPherson dog complaint, be received and adopted and further, Mr. Kolbe convey this information to Marion Elliott. Carried MOTION NO. 11 Moved by Crawford, seconded by Mortson It is recommended that the Draft Correspondence from Darlene Shoebridge, Clerk, to the Central Oro Ratepayers Association regarding Tendering Policies be approved. Carried MOTION NO. 12 Moved by Mortson, seconded by Crawford It is recommended that the Report from Ron Kolbe, Chief Building Official, regarding Brent Beleskey, Part Lot 26, Concession 5, be received and adopted, and further, Mr. Kolbe correspond with Mr. Beleskey outlining the position of the Township in this regard. Carried MOTION NO. 13 Moved by Mortson, seconded by Crawford It is recommended that the Correspondence from Dorothy Platt regarding drainage concerns Lot 91, Plan 1488, be received and referred to Fred Haughton, Public Services Administrator, for revie and comment back to Council. carried MOTION NO. 14 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from Pauline Chappell concerning request for change in ownership, be received. Carried MOTION NO. 15 Moved by Crawford, seconded by Mortson It is recommended that the Report from Kris Menzies, Planner, regarding Hillway Pit Licence application, be received and adopted, and further, that the remaining outstanding issues of the municipality is zoning and execution of a road agreement. carried MOTION NO. 16 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Progressive Planning and Development, regarding the Lloyd Development Application P-11/93, be received and denied. carried - 7 - MOTION NO. 17 Moved by Mortson, seconded by Crawford It is recommended that the Township Solicitors, Aird and Berlis, authorized to continue with the appeal to the Divisional Court respecting the ontario Municipal Board decision on Official Plan Amendment No. 37, and further, that the delinquent parties to the Cost Sharing Agreement be provided written notification of preliminary legal proceedings to be taken to recover outstanding accounts with the municipality. MOTION NO. 18 Moved by Crawford, seconded by Mortson It is recommended that the Confidential Report from Kris Menzies, Planner, regarding development status, be received and deferred to the next Committee of the Whole Meeting. MOTION NO. 19 Moved by Mortson, seconded by Crawford It is recommended that the cash-in-lieu of parkland be requested, North Part Lot 22, Concession 12, File P-21/89 (Johnson, except for the portion of land adjacent to the Community Hall. Carr MOTION NO. 21 Moved by Crawford, seconded by Mortson It is recommended that the Correspondence from the simcoe County Board of Education, regarding school accommodation concerns and residential development, be received. MOTION NO. 22 Moved by Crawford, seconded by Mortson It is recommended that the circulated Official Plan Amendment No. 111, City of Barrie Georgian Drive Secondary Plan, be received for comment. MOTION NO. 23 Moved by Mortson, seconded by Crawford It is recommended that the Report from Deborah Broderick, Parks Recreation supervisor, regarding winter schedule Arena Staff, be received and adopted. MOTION NO. 24 Moved by Mortson, seconded by Crawford It is recommended that the Report from Deborah Broderick, Parks Recreation Supervisor, regarding drinking alcohol and smoking in Arena, be received and adopted. Carr . - 8 - MOTION NO. 25 Moved by Crawford, seconded by Mortson It is recommended that the memo from Deborah Broderick, Parks and Recreation supervisor, re: Counsellor-In-Training Honorariums, be received and the Treasurer be authorized to make the payments accordingly. Carried MOTION NO. 26 Moved by Mortson, seconded by Crawford It is recommended that the following correspondence be received and filed: 4. (b) 6. (b) Pay Equity Commission, correspondence re: Amendments to the Pay Equity Act; Kris Menzies, Planner, memo re: Subdivision Checklist, Ministry of Municipal Affairs; Lehman and Associates, Planning Consultants correspondenc to O.M.B. re: Part Lot 21, Concession 9, O.P.A. No. 37; Pat Vincent, Committee of Adjustment Secretary, Planning Reports/Committee Decisions, September 14, 1993; 6. (d) (j) Carried MOTION NO. 27 Moved by Crawford, seconded by Mortson It is recommended that we do now adjourn @ 3:45 p.m. carried a J 11' -L ~ / ~ Li2 "-,lp",,,", ÆLERK DARLENE OEBRIDGE ()