11 24 1993 COW Minutes
'"'
THB CORPORATION OF THB TOWNSHIP OF ORO
RBGULAR COMMITTBB OF THB WHOLB MBBTING
0.93-19
WBDNBS~Y
NOVBNBBR a 4
1993
9:00 A.M. - COMMITTEB
Present:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor Alastair Crawford
Councillor Joanne Crokam
Councillor Leonard Mortson
Also Present Were:
Mr. Jim Campbell, Mr. Henry Glavik of R.
Robinson and Associates
staff Present:
Mr. Henry Sander, Treasurer/Administrator,
Ms. Kris Menzies, Planner, Mr. Fred
Haughton, Public Services Administrator,
Mrs. Deborah Broderick, Parks and
Recreation Supervisor, Mr. Cecil Phillips,
Mr. Dale Beers and Mr. Bob Gardner.
NOTE:
Councillor Crawford left the meeting @ 3:00 p.m.
Reeve Drury chaired the meeting and called the meeting to order
@ 9:05 a.m.
1.
DISCLOSURE OF PECUNIARY INTEREST
AND GENERAL NATURE THEREOF: - IN ACCORDANCE WITH THE ACT
Reeve Drury, Councillor Crawford, and Deputy Reeve Caldwell
declared a pecuniary interest with Item 4 (d), addition to
agenda, being correspondence from Aird and Berlis re:
B.A.F.M.A. The nature being, B.A.F.M.A. has initiated a
lawsuit against the members. For the purpose of discussion
resolution on this item, Reeve Drury vacated the chair to
Councillor Mortson and the members disclosing the interest
did not participate in the discussion or resolution and Reeve
Drury and Deputy Reeve Caldwell left the room.
Reeve Drury, Deputy Reeve Caldwell and Councillor Crawford al
declared a pecuniary interest with Item 6 (i), Report of Kris
Menzies, re: Official Plan Amendment No. 37, ontario Munic
Board Decision. The nature being, the report contains
reference to property owned by B.A.F.M.A. and the members are
being sued by this company. The Reeve vacated his chair to
Councillor Mortson and the members left the room and did p~t
participate in any decision or resolution on the matter.
'-
2.
a)
- 2 -
DEPUTATIONS:
9:05 a.m.
Verbal Reports from Members of Council on
various Committees:
COUNCILLOR LEONARD MORTSON:
O.P.P. Community policinq Committee
-Council are invited to Christmas Dinner
Tuesday, December 7th @ 7:30 p.m. at the
Driftwood Restaurant
Nottawasaqa Yalley Conservation Authority
-next Board Meeting November 25
COUNCILLOR ALASTAIR CRAWFORD:
Royal victoria Hospital Board
-new hospital proceeding as scheduled
tenders to go in spring;
-finances in good shape, social contract
had minimal effect on employees
COUNCILLOR JOANNE CROKAM:
Environmental Committee - (O&DCC)
-had no meetings since summer;
-signage done on Highway No. 11 signify
wetlands;
-continuing to work on an Adopt a Wetland
Program, need co-operation from S.C.B.E.
Orillia and District Chamber of Commerce
-Convention and Visitors Association rave
closed and the Chamber will assist ill
assuming the role;
-Waterfowl Committee have met since
festival to identify problems arising
the event;
-changing date to end of August in 1994
will be held @ ODAS Park;
-meeting again on November 26
Shanty Bay Community Centre Committee
-dance was success, although total net
proceeds not determined as yet
-next meeting Nov. 30th
DEPUTY REEVE CALDWELL:
Orillia-Barrie-Orillia Regional Airpo~l
Commission
-having meeting on November 26 with two
prospective clients to build hangers on
site
b)
c)
d)
e)
- 3 -
REEVE ROBERT DRURY:
simcoe County council
-$2 million deficit;
-require retrofitting of two homes for
aged, estimated at $25 million - 50%
funding available from Province;
-future commitments to RVH and orillia
Soldiers Hospitals being considered
9:30 a.m.
Mr. Jim Campbell was present to address
Council with regard to the use of
legally described as Part Lot 17,
Concession 3;
(Planner, Kris Menzies was also in
attendance)
10:00 a.m.
Fred Haughton, Public Service
Administrator, was present to open
with regard to the following:
a)
snowplowing contract:
Contract No. 93-10
Contractor
A.H. England
$49.50/65.00
$57.25/69.55
Orvil Hutchinson
b)
Quotes on re-development of Well
No.1 were not available as different
scenarios and methods of quoting are
still being considered by staff.
11:00 a.m.
Mr. Henry Glavik, R.G. Robinson and
Associates Limited, was present to addres
Council re: Georgian Drive, Terms of
Reference, hydrogeological study.
2:30
1) Deborah Broderick, Parks and Recreat
Supervisor, advised Council that there
no snowplowing tenders to open as there
a discrepancy between the advertised
closing date and the actual tender docu
closing date. The tenders will be opened
and awarded at the December 1st Council
Meeting.
p.m.
2) Parks and Recreation Staff, Deborah
Broderick, Dale Beers, Cecil Phillips and
Robert Gardner spoke to Council to
some innovative suggestions which may
benefit the arena to function more
efficiently and cost effectively, such as,
hydro compression, temperature control
monitoring, concession booth management,
establishing Ball Hockey League and
roller skating.
- 4 -
Reeve Drury thanked the staff for bring
forward the ideas and encouraged any cost
saving initiatives that could be achieved
in-house, and perhaps other programs wou
need to be investigated more.
3.
FINANCE, ADMINISTRATION AND FIRE:
The following correspondence and items for discussion were
presented:
a)
Aird and Berlis, Barristers, Solicitors, Confidential
Correspondence re: Newton v. Township of Oro - Zoning By-Law
Appeal;
Cattanach, Hindson, Sutton, VanVeldhuizen, Barristers,
Solicitors, Confidential Correspondence re: Part Lot 4,
Concession 13, Sargeant Property;
Aird and Berlis, Township Solicitors, correspondence re:
Official Plan Amendment No. 37;
Aird and Berlis, Township Solicitors, Confidential
correspondence re: B.A.F.M.A.
b)
c)
d)
4.
PUBLIC WORKS:
The following correspondence and items for discussion were
presented:
a)
Trisport Promotions, correspondence re: request for approval
of annual Horseshoe Valley Duathlon, September 18, 1994;
W. Earl Robertson, correspondence re: Lot 11, Concession 13,
request for driveway replacement;
R.G. Robinson and Associates Limited, correspondence re:
Sugarbush, Phase III, Stage IV;
Fred Haughton, Public Services Administrator, Report re:
Transport Canada/Railway Crossing, Georgina Drive and Range
Road;
b)
c)
d)
5.
PLANNING AND DEVELOPMENT:
The following correspondence and items for discussion were
presented:
a)
b)
c)
Kris Menzies, Planner, Memo re: Sabiston Draft Plan Comments
Kris Menzies, Planner, Report re: Conditions of Consent;
Johnson Construction Limited, correspondence re: Park
Dedication, proposed Johnson Subdivision, Part Lot 22,
Concession 12 and Block "C", Plan 51M-20;
Kris Menzies, Planner, Report re: Letter of Credit, Wolf
Steel;
Mallory Insurance Brokers Limited, correspondence re: Part L
1, Concession 1;
Simcoe County District Health Unit, correspondence re:
Hydrogeological Inventory Report;
Kris Menzies, Planner, Memo re: Simcoe County Board of
Education Draft Plan Comments;
Kris Menzies, Planner, Report re: Dead Files;
Kris Menzies, Planner, Confidential Report re: Official Plan
Amendment No. 37, ontario Municipal Board Decision;
Discussion, re: Subdivision Service Standards, after executi
of an Agreement;
Kris Menzies, Planner, Report re: Medonte Official Plan
Amendment No. 17;
Alcorn and Associates Planning and Development,
re: Sabiston (P34/89) and Copeland (P8/93);
d)
e)
f)
g)
h)
i)
j)
k)
l)
00
- 5 -
6.
COMMUNITY SERVICES:
The following correspondence and items for discussion were
presented:
a)
R.G. Robinson and Associates Limited, correspondence re:
Harbourwood Subdivision;
Thelma Boniface, Oro Lioness, correspondence re: Request for
use of the upstairs of the Oro Arena, April 5, 1994;
Oro Township Community Policing Committee, correspondence re:
New areas of the Township after January 1, 1994
Oro Township Community Policing Committee, correspondence re:
Community Police Office on Highway No. 11, dead bolt lock on
door;
Hawkestone and Area Community Association, correspondence re:
Partial Payment, Newsletter loan;
b)
c)
d)
e)
MOTION NO.1
Moved by Mortson, seconded by Crawford
It is recommended that the Agenda for the Committee of the Whole
Meeting held November 24, 1993, be adopted as printed and circu
with the addition of the following:
5. d)
Parks and Recreation Staff, re: Arena
Operations;
Aird and Berlis, Confidential correspondence, re:
B.A.F.M.A.;
Fred Haughton, Public Services Administrator, Report re:
Transport Canada Railway Crossing, Georgina Drive and
Range Road;
Kris Menzies, Planner, Report re: Medonte O.P.A. #17;
Alcorn and Associates Limited, re: sabiston, P34/89 and
Copeland, P8/93;
Hawkestone and Area Community Association,
re: Partial payment, Newsletter loan;
3. f)
4. d)
1:45 p.m.
6. k)
6. l)
7. e)
carri
MOTION NO.2
Moved by Mortson, seconded by Crawford
It is recommended that the Confidential Correspondence from Aird
Berlis, re: Newton v. Township of Oro, Zoning By-Law Appeal, be
received, and staff review the history of this file and report
to Council.
MOTION NO.3
Moved by Crokam, seconded by Mortson
It is recommended that correspondence from Aird and Berlis, re:
Barrie Automotive Flea Market Association, be received.
Carr
MOTION NO.4
Moved by Crokam, seconded by Crawford
It is recommended that the Draft Terms of Reference on the Georgi
Drive Planning Area, be accepted, and the Township Engineers, R.G.
Robinson and Associates, be directed to prepare correspondence to
sent to the City of Barrie with copy of same sent to F. Schaeffer
and Associates, the Township of Vespra and the Ministry of Munic
Affairs.
0,
- 6 -
MOTION NO.5
Moved by Caldwell, seconded by Crokam
It is recommended that the Report from Fred Haughton, Public
Services Administrator, regarding Transport Canada Railway
Crossings, Georgina Drive and Range Road, be received and adopted.
Carr
MOTION NO.6
Moved by Mortson, seconded by Caldwell
It is recommended that the correspondence from W. Earl Robertson,
requesting reinstallation of driveway culvert, Lot 11, Concession
13, be received, and the Roads Department be directed to take
appropriate action.
Carr
MOTION NO.7
Moved by Crawford, seconded by Mortson
It is recommended that the correspondence from Trisport Promotions,
regarding the third annual Horseshoe Valley Duathlon, be received,
and the Township of Oro has no objections to the hosting of the
Duathlon to take place on Sunday, September 18, 1994, provided
the municipality is added as an insured party on the General
Liability Insurance.
MOTION NO.8
Moved by Caldwell, seconded by Crokam
It is recommended that the Confidential Correspondence from
Cattanach, Hindson, Sutton, VanVeldhuizen, regarding Sargeant
Property, Part of Lot 4, Concession 13, be received, and the
alternatives suggested are denied, as the Townshipls position on
this matter remains firm, as is; and further, the Township
solicitor be requested to expedite the court hearing date on this
matter, as soon as possible.
Recorded Vote Requested by Reeve Drury
Deputy Reeve Caldwell
Councillor Crawford
Councillor Crokam
Councillor Mortson
Reeve Drury
Yea
Yea
Yea
Yea
Yea
carri
MOTION NO.9
Moved by Crawford, seconded by Mortson
It is recommended that the memo from Kris Menzies, Planner,
regarding Sabiston Draft Plan Comments, be received, and deferred
the December 8th Committee Meeting.
Carr
MOTION NO. 10
Moved by Crokam, seconded by Caldwell
It is recommended that the Report from Kris Menzies, Planner,
regarding Conditions of Consent (Parkland Fee), be received and
adopted.
Carri
- 7 -
MOTION NO. 11
Moved by Caldwell, seconded by Crokam
It is recommended that the Report from Kris Menzies, Planner,
regarding Letter of Credit release, Wolf Steel, be received and
adopted.
MOTION NO. 12
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from Mallory Insurance
Brokers Limited, be received and Mr. Mallory be requested to obta
a professional planning opinion substantiating and confirming
the property on Part Lot 1, Concession 1, is zoned and permitted
its current use, and such opinion be provided in writing, within
thirty (30) days.
Recorded Vote Requested by Deputy Reeve Caldwell
Councillor Mortson
Councillor Crokam
Councillor Crawford
Deputy Reeve Caldwell
Reeve Drury
Yea
Yea
Yea
Yea
Yea
MOTION NO. 13
Moved by Caldwell, seconded by Crokam
It is recommended that the correspondence from the Simcoe County
District Health Unit, requesting copy of Hydrogeological
Report, be received and a copy be made available.
MOTION NO. 14
Moved by Caldwell, seconded by Crokam
It is recommended that the memo from Kris Menzies, re: Simcoe
County Board of Education comments on Sabiston and Capobianco
Plan of Subdivision, be received, and the Simcoe County Board of
Education Clause be included in all future subdivision agreements.
Recorded Vote Requested by Reeve Drury
Deputy Reeve Caldwell
Councillor Crawford
Councillor Crokam
Councillor Mortson
Reeve Drury
Yea
Yea
Yea
Yea
Nay
MOTION NO. 15
Moved by Crawford, seconded by Mortson
It is recommended that the Report from Kris Menzies, Planner,
regarding inactive or dead files of the Planning Department, be
received and adopted.
- 8 -
OTION NO. 16
oved by Crokam, seconded by Mortson
t is recommended that the Confidential Report from Kris Menzies,
lanner, regarding O.P.A. No. 37, ontario Municipal Board Decision,
e received and adopted.
Carried.
OTION NO. 17
oved by Mortson, seconded by Crawford
t is recommended that the Report from Kris Menzies, Planner,
egarding Medonte O.P.A. No. 17, be received and adopted.
Carried.
OTION NO. 18
oved by Caldwell, seconded by Crokam
t is recommended that proposed applications B34/89 (Sabiston) and
8/93 (Copeland) for Official Plan and Zoning By-Law Amendments,
roceed to a Public Meeting in early 1994, and further, that if
here is extensive delay before Council considers the Amendments,
he applicant is advised that another Public Meeting may be
ecessary.
Carried.
OTION NO. 19
oved by Caldwell, seconded by Crokam
t is recommended that the correspondence from Johnson Construction
imited, regarding Parkland Dedication, proposed Plan of
ubdivision, Part Lot 22, Concession 12, be received, and Council
equire proposed Lots 1 and 2 for parkland purposes and would
ncourage a plan reconfiguration to realign the previously proposed
arkland, in the centre of the plan, to perhaps create one or more
arcels to offset Lots 1 and 2.
Carried.
OTION NO. 20
oved by Caldwell, seconded by Crokam
t is recommended that the correspondence from R.G. Robinson and
ssociates Limited, regarding Harbourwood Subdivision, be received,
nd the works all be completed prior to the end of 1993, including
inor grading to be ready for seeding in the spring of 1994.
Carried.
OTION NO. 21
oved by Crokam, seconded by Caldwell
t is recommended that the correspondence from Thelma Boniface,
ecretary, Oro Lioness Club, requesting use of the Arena Hall
acilities on April 5, 1994, be received, and the cost for rental be
aived on a one time basis, upon confirmation from the Parks and
ecreation Staff, that the hall is available.
Carried.
MOTION NO. 22
- 9 -
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from the Oro Township
Community policing Committee, regarding security of facility on
Highway No. 11, be received and arrangements be made by the
Committee to have a dead bolt lock installed, and with the costs
be paid by the Township of Oro.
MOTION NO. 23
Carr
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from the Oro Township
Community Policing Committee, regarding composition of the
Committee, due to restructuring, be received, and the make-up of
Committee represent the needs and requirements as demanded of the
day.
MOTION NO. 24
Carr
Moved by Caldwell, seconded by Mortson
It is recommended that the following correspondence be received
filed:
4.
(c)
(c)
5.
7.
(e)
MOTION NO. 25
Aird and Berlis, Township Solicitors, correspondence re:
Official Plan Amendment No. 37;
R.G. Robinson and Associates Limited, correspondence re:
Sugarbush, Phase III, Stage IV;
Hawkestone and Area Community Association,
re: Partial payment of loan, Newsletter loan;
Moved by Caldwell, seconded by Mortson
It is recommended that we do now adjourn @ 3:20 p.m.
carri
~~..~
REEV ROBER E. DRUR