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08 11 2004 COW Agenda TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA DATE: WEDNESDAY, AUGUST 11, 2004 TIME: 9:00 a.m. ROBINSON ROOM ************************************************************************************************ 't 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. DEPUTATIONS: a) Ian Hunter, President, Oro-Medonte Minor Soccer Association re: Partnership b) Laura Heatherington, re: Easement across Lakeview Avenue & Cedar Walk. 5. CORRESPONDENCE: a) Severn Sound Environmental Association, minutes of May 7,2004 meeting. b) Orillia Public Library Board, minutes of May 26, 2004 meeting. c) Lake Simcoe Region Conservation Authority, minutes of June 25,2004 meeting. d) David Walker, Chair, "Our History, Our Museum, Our Future" Campaign, The Corporation of the County of Simcoe, correspondence dated July 16, 2004 re: Letter of Appreciation. e) Art Saul, correspondence dated July 15, 2004 re: Non-Paving of Roads - Plan 709- Oro Lea Beach. f) Michael Drumm, Airport Manager, Lake Simcoe Regional Airport, correspondence dated July 22, 2004 re: Lake Simcoe Regional Airport Semi-Annual Report. g) The Regional Municipality of Durham, correspondence dated July 14, 2004 re: Request for Additional Justices of the Peace. h) Michel Morrissette, Clerk Administrator, Town of Iroquois Falls, correspondence dated July 5,2004 re: Gas Tax. i) Kathy Hurst, Director of Operations, Trinity Community Presbyterian Church, correspondence dated July 7,2004 re: Speed Limit Request Line 7 South, Between Hwy, 11 and Ridge Road. j) Paul Fleming, c/o Midhurst United Church, correspondence dated July 23,2004 re: Letter of Appreciation, African Methodist Church. k) Gordon Leonard, correspondence dated July 23,2004 re: Proposed Simcoe County Landfill Site 41, Con. 2, Lots 10 and 11, Tiny Township. .. 6. FINANCE, ADMINISTRATION AND FIRE: t' a) Chris Carter, Recreation Co-ordinator, re: Application for Grant/Subsidy for Oro District Lions Club. b) Report No. ADM2004-35, Marilyn Pennycook, Clerk, re: Proposed Street Narues for Draft Plan of Subdivision, 43T - 90046, Concession 10, Lot 10, 912 Old Barrie Road East, Hawkestone. c) Report No. TR2004-22, Paul Gravelle, Treasure, re: Development Charges Reserve Fund - Policing Component. d) Report No. TR2004-20, Bonnie McPhee, Accounting Clerk, re: Statement of Accounts - July, 2004. e) Chris Carter, Recreation Co-ordinator, re: Update - Community Halls (To be distributed at the meeting). 7. PUBLIC WORKS: None. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2004-37, Keith Mathieson, Director of Engineering and Environmental Services, re: Horseshoe Valley Resort Ltd.lNew Millennium Homes Limited (Heights of Horseshoe Townhouses) - Site Plan Agreement. .. 9. BUILDING, PLANNING AND DEVELOPMENT: a) Report No. PD 2004-34, Andria Leigh, Senior Planner, re: Deeming By-law Condition of Consent for IPA Lot Additions. b) Committee of Adjustment Minutes for Thursday July 15, 2004. c) Report No. PD 2004-037, Nick McDonald, RPP, re: Application for Easement over Municipal Road Allowance - Heatherington. 2 10. IN-CAMERA: a) Mayor J. Neil Craig, re: Property Matter. b) Jennifer Zieleniewski, CAO, re: Legal Matter. c) Jennifer Zieleniewski, CAO, re: Personnel Matter. , d) Jennifer Zieleniewski, CAO, re: Property Matter. e) Deputy Mayor Harry Hughes, re: Personnel Matter. 11. ADJOURNMENT: ***** SPECIAL COUNCIL MEETING IMMEDIATELY FOLLOWING COMMITTEE OF THE WHOLE " 3 ADDENDUM COMMITTEE OF THE WHOLE MEETING VVednesday, August 11,2004 5. CORRESPONDENCE: I) Hugh Murray, President, Oro-Medonte Firefighters Association, correspondence dated August 9,2004 re: Annual Conference of the Canadian Volunteer Fire Services Association (CVFSA). 6. FINANCE, ADMINISTRATION AND FIRE: f) Jennifer Zieleniewski, CAO, re: Public Relations Expenditure. 10. IN-CAMERA f) Mayor J. Neil Craig, re: Legal Matter. g) Jennifer Zieleniewski, CAO, re: Legal Matter. O.MEDO o~m1-~ ~ l1: ~ (J~ Oli SOc. Oro-Medonte Minor Soccer 2004 BOX 134 ORO, ON LOL 2XO e-mail: OMMS@rogers.com Phone 725-2833 , A mixed league managed by volunteers as a fun (non-competitive) a1ternativ~ for children of Oro-Medonte. Note: Must be born in 1990 to 1999. 5 to 14 years of age by Dec. 31st., 2004 Wednesdays May 1212004 to Aug. 412004, Awards BBQ Aug.l1th Burl's Creek Family Event Park. Hwy 11 & 8th Line $60.00 - first child, $50.00 Each additional child Uniform (shorts, socks, & shirt) is provided for each child Soccer cleats and shin pads are MANDATORY**. Ages- Dates- Location- Cost- REGISTRA TION INFORMA TION: . Submit one completed form per child. . A birth certificate/copy must be presented at the time of registration for new registrants. . Make cheques payable to: ORO MEDONTE MINOR SOCCER . There will be a $25.00 charge for NSFcheques. No Post-Dated cheques can be accepted Additional copies of this form are availa ble by contacting OMMS@rogers.com First Name Last Name M F Date of Birth: (YY!MMID D) Parent/Guardian Names: 1. 2 Mailing Address City Postal Code: Home phone: e-mail: Has your child played soccer before? Y IN #of years Does your child have any medical conditions that the league/coach should be aware of? If so indicate in the space below (or reverse): * Skill Level - Beginner 1 2 3 4 5 Advanced * I hereby give permission for the above named child to play in the Oro Medonte Minor Soccer League. Signed Date *Teams will be Randomly Selected Based on Skill Level. No special requests! To be completed by Volunteer Re2,istrar. Birth Cert:_ Cash/Cheque# Medical FOID1 _ Siblings *Coaches Wanted - No Experience Necessarv* Please consider helping coach Compete this section 011 the form for the child YOll wish to help coach Phone: Phone: Name: Name: Date of birth Date of birth O...MEOO O~ ~..A 1'\'\ $ () soG Oro-Medonte Minor Soccer P.O. Box 134 Oro, ON LOL 2XO 705-725-2833 OMMS@rogers.com February 11,2004 Dear Parent/Guardian: The 2004 soccer season is fast approaching. This year are offering you the opportunity to do pre-registration by mail to make it more convenient for those that have played in previous years. Enclosed is a registration form for your use. You may photocopy as many as you require. Please complete one form per child and return with cheque or money order payable to Oro-Medonte Minor Soccer. All mailed in registration forms must be postmarked on or before March 5, 2004. Copies of Birth certificates are required for new registrations only. As you know soccer has been growing in the Oro-Medonte area, we encourage you to take advantage of the mail in registration so there will not be any disappointed kids when the season begins. With the growth the league is experiencing we are always looking for new parents/volunteers to help with coaching or assisting coaches on the sidelines, field layout and lining, pictures, and the season ending BBQ. Also, enclosed is a schedule of play, and a list of the names and positions of your new Board Members for the 2004 Soccer Season. If you have any questions or concerns or would like to volunteer please call, 725-2833 and we will return your call or e-mail at the address above. Yours truly, Kellie Druken Registrar, Oro-Medonte Soccer A mixed league managed by volunteers as a fun (non-competitive) alternative for children of Oro-Medonte. Oro-Medonte Minor Soccer 2004 BOX 134 ORO ON LOL 2XO e-mail: OMMS@rogers.com Phone 725-2833 A mixed league managed by volunteers as a fun (non-competitive) alternative for children ofOro-Medonte. 2004 SEASON INFORMATION: GAME DAY: TIME: SEASON STARTS: *PLA YER NOTIFICATION Wednesdays 6:30 p.m. till 7:45 p.m. May 12 * (No game, June 2) August 4 August.ll th Burl's Creek Family Event Park. Hwy 11 & 8th Line Coaches should call all players by May 10 with team information. SEASON ENDS: AWARDS BBQ LOCATION- BOARD MEMBERS President Vice President Past President Secretary Treasurer Registrar Training & Development Soccer Services Sponsors/Picture Teams & Scheduling Coaches Recruiter BBQ Co-Ordinator Ian Hunter Nadeen Morano Jennifer Jermey Yvonne Breg Greg Yeoman Kellie Druken Craig Sewell Wendy Foxcroft Wendy Foxcroft Ian Hunter /John Hvozda Caren Layzell (any volunteers?) If you would like to reach any of the Board Members, please call our answering service at the phone number above, leave a message, and someone will return your call. OMMS STATISTICS FOR 2004 SEASON TOTAL NUMBER OF PLAYERS = 463 TOTAL BY GENDER FEMALES = 204 MALES = 259 TOTAL BY AGE DIVISION A 5 62 B 6&7 140 C 8&9 114 D 1 0& 11 89 E 12,13,14 58 NUMBERS BY POSTAL CODE LOK = 37 LOL = 335 L3V =10 L4M = 65 L4N = 16 TOTAL NUMBER OF TEAMS/SPONSORS 32 NUMBER OF TEAMS BY DIVISION A 6 B 10 C 8 D 6 E 4 SPONSOR LIST Headstart Construction Inc . "Keep Smiling" Dr. E. Elsey Guthrie United Church Northern Projects Cowden-Woods Design Builders Roy Campbell Plumbing Galbraith Family Law Morris Shelswell and Sons Burls Creek Family Event Park S.R. Robert Engineering Heidi's R.V. Oro Collision Rainbow Rock Supply The Stair Shop Jim Wilson Avalanche Barrie AutoCare Lucky's Towing Subway Duca Financial Services Bayside Sales & Distribution Bowman Builders Ltd Abbott's of Craighurst AI Langman Construction HGR Lawyers Re/max Joe Wehby Huronia Art Glass Trinity Community Church Barry's Interlock ICL Pro Weld Back to Function Dana Canada Hawkestone United Church England Enterprises Hawkestone Service Centre Oro-Medonte Minor Soccer Financial Statement 2003 - 2004 Season Date CheQ # Transaction Withdrawls Deposits Total 01-Jan-04 BALANCE FORWARD 3,440.90 04-Feb-04 Openina Balance - Yeoman Treasurer 3,440.90 04-Feb-04 162 CANCELLED 3,440.90 04-Feb-04 164 CANCELLED 3,440.90 10-Feb-04 163 MEETING - LAYZELL -ISS04FEB 32.19 3,408.71 13-Feb-04 CASH SIGN-UP 1,950.00 5,358.71 13-Feb-04 CHEQUES SIGN-UP 20,930.00 26,288.71 13-Feb-04 CHEQUES SIGN-UP 110.00 26,398.71 18-Feb-04 NSF BEAMAN 60.00 26,338.71 19-Feb-04 NSF PINCHES 150.00 26,188.71 01-Mar-04 167 COPIES - BARRIE N COLLEG - ISS25F 200.00 25,988.71 02-Mar-04 CASH AND CHEQUE SIGN-UP 2,740.00 28,728.71 03-Mar-04 166 POSTAL FEES - FOXCROFT - ISS 25FE 79.20 28,649.51 05-Mar-04 169 SIMCOE MESSAGE CENTRE -ISS02MA 88.70 28,560.81 05-Mar-04 168 SIMCOE MESSAGE CENTRE -ISS02MA 37.40 28,523.41 08-Mar-04 MISSING ITEM - CHQ NOT FOUND 60.00 28,463.41 12-Mar-04 170 BARRIE PO 20113 -ISS09MAR 104.86 28,358.55 05-Apr-04 DEPOSIT 4,355.00 32,713.55 08-Apr-04 165 HURONIA DIST SOCC ASS -ISS04FEB 85.00 32,628.55 08-Apr-04 172 SPORTSPHERE UNIF DEP -ISS29MAR 4,000.00 28,628.55 13-Apr-04 NSF 60.00 28,568.55 29-Apr-04 173 BURL'S CREEK FIELD RENTAL 4,000.00 24,568.55 30-Apr-04 INTEREST CREDIT 0.85 24,569.40 04-Mav-04 171 HDSA @80%04FEE - ISS29MAR04 4,158.00 20,411.40 05-Mav-04 DEPOSIT 1,330.00 21,741.40 07 -May-04 176 SPORTSPHERE UN IF DEP -ISS 9,257.70 12,483.70 11-Mav-04 179 WENDY- STAPLES BUS DEPOT 22.36 12,461.34 11-Mav-04 178 WENDY- SOCCER BAGS 39.64 12,421.70 12-Mav-04 180 PHOTOCOPYING 68.61 12,353.09 20-Mav-04 175 REFUND-NANCY BURTCH 60.00 12,293.09 21-Mav-04 181 SHIRT ORDER CORRECTION 50.00 12,243.09 01-Jun-04 GC 3110 DEPOSIT 4,050.00 16,293.09 01-Jun-04 174 BOWMAN BUILDER-OVERPAYMENT 50.00 16,243.09 02-Jun-04 182 IAN HUNTER-REBATE 90.00 16,153.09 10-Jun-04 177 TMS EMBRODIERY- SHIRTS 185.12 15,967.97 16-Jun-04 GC 0595 DEPOSIT 50.00 16,017.97 18-Jun-04 186 Y LAPLANTE- FIELD LAYOUT 43.00 15,974.97 18-Jun-04 187 CASH-FLOATS FOR HAT SALES 100.00 15,874.97 21-Jun-04 185 IAN HUNTER-2-WA Y RADIO 103.49 15,771.48 23-Jun-04 CHEQUE ORDER CHARGES 17.03 15,754.45 30-Jun-04 188 PHYLlS FOXCROFT- STAMPS 17.30 15,737.15 12-Jul-04 189 STEINGARD PHOTOGRAPHY 2,313~ 13,423.35 13-Jul-04 190 DUNK T ANK- COMPLETE RENTAL 182. 13,241.19 03-Aua-04 191 NADEEN MORANO - PRINTING 146.90 13,094.29 04-Auq-04 193 STAPLES - OFFICE SUPPLIES 109.81 12,984.48 25-Jul-04 192 SPORTSPHERE- FINAL PAYMENT 479.04 12,505.44 Areas Not Completed Are Awaiting Detail To Do So , '~ Oro-Medonte Minor Soccer Financial Statement 2003 - 2004 Season Date Cheq # Transaction . Withdrawls Deposits Total 11-Auq-04 194 BUNSMASTER-BUNS 104.00 12,401.44 05-Auq-04 195 CAP IT Al ENVIRONMENT Al-POTTYS 237.54 12,163.90 06-Aua-04 196 FASTLlNE STRIPING SYSTEMS 2,125.56 10,038.34 04-AuQ 197 W. FOXCROFT - PYLONS AND STAMP 55.73 9,982.61 11-Auq-04 198 PARTY TIME- AMUSEMENTS FOR BBQ 995.00 8,987.61 AUQ-04 199 lUMSDEN BROS- HOT DOGS, ETC 900.00 8,087.61 BALANCE FORWARD 8,087.61 UTSTANDING HDSA FINAL PAYMENT 1,000.00 7,087.61 TROPHIES AND THINGS 1,000.00 6,087.61 CAPITAL ENVIRONMENTAL-FINAL PA 200.00 5,887.61 BURL'S CREEK-NET REPAIRS 500.00 5,387.61 Areas Not Completed Are Awaiting Detail To Do So - - -.- - 1b) .~ ~11)t .ILWM.t(c,,", tb~qJ-h -e T I ~ ./-811J .. vJU ~ to . ~. Ct{)/L~~ d> ~4c-c<? ~.CLJdJ~ <6 cJ-t^'<' w~tr;,. On k~ ../I]OY. ., " k-6.' ~...~. f!C'C'rQ5S ~\J~?V II\)-(:?-, -r r;~..rA)oJl<:' ~ L. ~~{4~ .. . ~ 0,- \ SEVERN SOUND ENVIRONMENTAL ASSOCIATION FIRST QUARTERLY MEETING May 7,2004 Town of Midland Council Chambers " Present Bill Thompson Keith Sherman 'It Association Michele Locke Association Tom Elliott Ralph Hough Bob Coryell Paul Maurice Pat Marion Ian Orchard Mark Taylor Regrets: Rob Coulas Janette Anderson David Parks 1. Adoption of Agenda Minutes Town of Midland Severn Sound Environmental Severn Sound Environmental Township of Springwater Township ofOro-Medonte Township ofTay Township of Tiny Town ofPenetanguishene Environment Canada Township of Severn Severn Sound PAC Chair Environment Canada Township of Georgian Bay MOTION: Moved by Tom Elliott, seconded by Bob Coryell, to adopt the agenda as presented. CARRIED. 2. Review of Minutes and Past Business Keith Sherman reported that as part of the renewal process he made a presentation to the City of Orillia and they passed a motion on May 17th to join the SSEA. .. Action Item: Ralph Hough, on behalf of the SSEA will send a letter to the City ofOrillia, thanking them for joining the Association. .. As per the In Camera item at the last meeting, and as a result of discussions at the 4th Quarter meeting and the special meeting on March 19th, 2004, the Wye Marsh is not a signator to the new Agreement. The audit of the SSEA books is proceeding. r--' " i\ JQ~ The Special meeting minutes from March 19th were distributed to members. MOTION: Moved by Bob Coryell, seconded by Paul Maurice, to adopt the January 30, 2004 minutes as presented. CARRIED. 3. First Quarter Report 1 st Quarter Report .. The 2004 budget is set and approved at $221,582.00. To date we have collected and/or invoiced $36,814.00 and we anticipate that funding will arrive in the second quarter in projects and recoveries. There is currently a deficit of $l5,935.00 which is a cash flow issue only. # MOTION: Moved by Bill Thompson, seconded by Paul Maurice, to approve the 1st Quarter Report as presented. CARRIED. Cheque Register Bill Thompson inquired about the flow stations. There are three stations that we get billed for by Environment Canada; the North River, Silver Creek and Hogg Creek. The infonnation received from those stations are needed and included in projects that we implement. If we were to stop that flow of infonnation, it would be difficult to start it up again. Keith Shennan will examine how larger CAs contract out flow stations to private companies. We also have access to data from three other flow stations including the Wye River, Coldwater River and Severn River. Costs for those are covered by the federal government, provincial government and hydro. MOTION: Moved by Pat Marion, seconded by Mark Taylor, to approve the Cheque Register as presented. CARRIED. Forecast of Revenues The forecast of revenues was distributed to members which included potential and confinned proposals. The forecast of revenues was received as infonnation. .. Activity Surnmary Pictures of the Signing Ceremony and Reception were shown to members. The Business Plan, Signing Ceremony and Reception were labour intensive and much of the staffs time over the past few months has been dedicated to those events. " We have a rural water quality improvement proposal in to Trillium, and along with the support and funding oflocal organizations and the Ministry of Natural Resources we have planted over 12,000 trees this spring. May's PAC meeting is a presentation on Site 41 by Gord Salisbury and Bob Buckhowsky. In follow-up to peer reviews, the County has responded to Tiny Township's Peer Review but we do not have details of their response yet. Paul Dewale from Golder Associates will be presenting to Tiny Council the following Monday. .. In March, Keith Sherman attended a public meeting in Toronto on Ontario's White Paper, discussing source protection. Written comments by Keith Sherman, SSEA Coordinator and Rob Coulas, PAC Chair were sent to the Ministry. Keith Sherman has some concerns and is putting a position paper together for SSEA members and Councils because areas in Ontario without conservation authorities may be dictated to by surrounding CAs. He is concerned that the SSEA may be left on the outside of this process and feels that we should be the Source Protection Board to keep the focus local. . Overall it has been a very busy quarter with ongoing projects, developing the Business Plan and submitting proposals to various agencies. 4. Office Relocation Ralph Hough received a letter from the Wye Marsh in April, 2004 expressing their disappointment in the lack of communication regarding the renewal agreement. They stated that since they were no longer a signing member of the SSEA, we no longer had an agreement for the rental of office space. * A meeting was held on April 8, 2004 with Laurie Schutt and Kirk Weldon from the Wye Marsh and Bill Thompson, Mark Taylor, Keith Sherman and Michele Locke from the SSEA. Bill Thompson chaired the meeting at the request of the SSEA chair Ralph Hough and used this meeting to give the Wye Marsh formal notice of our intention to leave at the end of July. The Wye Marsh discussed and suggested a rent increase of 83% should we stay as tenants. Bill Thompson noted that $1,900 was not a figure that we could entertain as a monthly rental rate and added that we would be leaving earlier than the end of July if a more reasonable amount couldn't be agreed upon. A subsequent meeting was held on May 5th with Ralph Hough, Bill Thompson, Keith Sherman, Michele Locke, Laurie Schutt and Kirk Weldon in attendance. The Wye Marsh requested that we approach the SSEA members to decide on a reasonable monthly rental amount that they could take to their board. Notes trom these meetings were previously distributed to members. .. Ralph Hough stated that he felt that we have been paying a fair price and is not inclined to increase the current amount for the remaining three months we would have our offices at the Wye Marsh. Keith Sherman stated that as per direction he received from SSEA members, he examined a number of options for new office space and has found a location at the former PUC building in Midland, now the Parks Depot. Monthly rental will be $720.00 with G "'-1 additional monthly costs for photocopying, telephones and internet. However, there will be start-up costs associated with the move such as telephones and basic office necessities. The Town of Midland is offering a 5 year lease starting August 1, 2004. Bob Coryell noted that he is concerned about signing a 5 year lease to August 2009 when we only have an SSEA agreement until Aprill, 2009. Ralph Hough requested approval from members to approach the Wye Marsh noting that we are not prepared to go above the current monthly amount of $1 ,080 and we would be leaving as planned on July 31, 2004. '" ., MOTION: Moved by Bob Coryell, seconded by Tom Elliott, to direct the SSEA Chair and Coordinator to respond to the Wye Marsh Board that the monthly rental amount remain at $1,080, as well as a small leeway for negotiation, and that our formal departure date will be July 31,2004. CARRIED. Action Item: A letter will be drafted to the Wye Marsh from the SSEA stating our position. MOTION: Moved by Paul Maurice, seconded by Bob Coryell, to empower the Chair and Coordinator to sign a lease agreement for office space from the Town of Midland if the lease term is appropriate. CARRIED. Action Item: Keith Sherman will provide SSEA members with a moving plan and details on how costs will be distributed in the budget. 5. Other Business Ralph Hough thanked the SSEA staff for a successful Partners' Reception. His Council members were able to see what the SSEA is all about. Keith Sherman acknowledged Michelle Hudolin who did most of the planning for that event. Invitations were sent to 280 people and approximately 130 people attended. It was a very successful Signing Ceremony and Partners' Reception. A media release outlining the Municipal Infrastructure Fund was distributed to members. 6. Next Meeting and Adjournment ., The 2nd Quarterly meeting will be held on Friday, July 23, 2004 at 10:00am in the Town of Midland Council chambers. Meeting adjourned at 12:00. New Address as of July 1, 2004 Severn Sound Environmental Association Severn Sound Remedial Action Plan 67 Fourth Street Midland, ON L4R 3S9 Tel: (705) 527-5166 Fax: (705) 527-5167 www.severnsound.cassea@csolve.net !'- ! . "'. v:.. 0-... - ..J .. . '" f)fJ - J ( ~~ ~ RECEIVED ORILLlA PUBLIC LIBRARY BOARD JUl 2 0 200~ ORO-MEDONTE TOWNSHIP A regular meeting of the Library Board was held in the Children's Services Department of the Library commencing at 7:02 p.m. MINUTES OF MAY 26. 2004 MEETING .. PRESENT - BOARD - C. Dowd, Chair; J. MacDonald, Vice-Chair; L. Beresford; J. Crawford; J. Francis; C. Garland; F. Kreisz; P. Spears - STAFF - M. Saddy, Chief Executive Officer L. Gibbon, Director of Information Services T. Chatten, Recorder . .. ABSENT - C. Couper DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None CONSENT AGENDA The agenda was amended by adding 6d) Federal Election under New Business to the Discussion Agenda. MOTION #2004:21 Moved by F. Kreisz, seconded by J. Crawford that the consent agenda of the May 26, 2004 meeting be adopted as amended. CARRIED REPORT OF FRIENDS OF THE LIBRARY F. Kreisz highlighted recent activities, and the Board wished to acknowledge its appreciation of the Friends for their efforts in co-sponsoring the recent World Book Day event April 23 at the Opera House which was wen received. REPORT OF SOLS REPRESENTATIVE A draft letter to Garfield Dunlop, M.P.P. was discussed along with the various services offered by the Southern Ontario Library Service. MOTION #2004:22 Moved by J. MacDonald, seconded by J. Francis that the Orima Public Library Board send a letter to Garfield Dunlop, M.P.P. in support of the Southern Ontario Library Service. CARRIED .. REPORT OF BOARD COMMIITEES AND REPRESENTATIVES Finance - J. Crawford reported that Oro- Medonte Township has accepted the recent contract offer for a three year term, to be ratified at the next Township Council meeting. tJb-J Strategic Planning - Minutes of the May 11 and May 17 meetings were discussed. The next step for the Board win be to turn the Strategic Plan into an Action Plan, with the approval of the Board, giving direction to the Planning Committee. MOTION #2004:23 Moved by J. Francis, seconded by J. MacDonald that the Orima Public Library Board accept in principle the recommendations contained in the Planning.Committee minutes of May 11 and May 17, 2004. CARRIED .. " Building Steering - Minutes of the May 18 meeting were distributed for review. The next scheduled meeting with the architects is Thursday May 27 to meet with representatives from the library staff, Downtown Management Board, Opera House, Parking Committee, Farmers Market, etc. MOTION #2004:24 Moved by J. MacDonald, seconded by C. Garland that the OriUia Public Library Board invites Municipal Heritage Committee CLACAC) to be part of the consultation process with the Building Steering-Feasibility Architects. CARRIED BOARD DEVELOPMENT Module 5: The Role of the Board: Governance was presented by Jim MacDonald with some key points highlighted and discussion with members of the board. The main focus of this section is that governance is carried out by the board, with administration carried out by staff - the board is not to run the library but to make sure that it is managed wen. Present Library Board Policies need to be updated as general philosophies have changed over time. The library's Mission Statement is to be made more visible within the library, and on correspondence from the library, and on the library website. The next section of the Orientation Kit to be reviewed win be Module 6: Financial Control presented by Paul Spears. NEW BUSINESS OLBA Provincial Advocacy Strategy - Discussion ensued on the proposal for a Federation of Ontario Public Libraries. A Business Plan was distributed for a Federation proposal, and the board was asked to review the document, rank the importance of issues and respond. Board Orientation Session - An evaluation form was distributed with the request that they be completed and returned at the June meeting. C. Dowd and F. Kreisz win review. Board Meeting Evaluation - The evaluation forms from the April meeting were reviewed with new forms distributed to be completed for the May meeting. t)b - 3 Federal Election Campaign - The Canadian Library Association has provided a kit for libraries to use to promote libraries as a camp~ign issue. The Community Relations Committee will meet Wednesday June 2 at 5:15 p.m. with the authorization of the Board to formulate questions of library concern to be sent to federal candidates. Adjournment at 9:30 p.m. moved by F. Kreisz. '" .. BOARD CHAIR CHIEF EXECUTIVE OFFICER 5b-y REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES MAY 2004 REFERENCE .I/o The number of reference questions handled in May decreased by eight per cent. << Computer use also saw quite a substantial decrease this month with 27 per cent fewer people using the computers this month over last month. PROGRAMS Library staff and our ECE student have been very busy with a full slate of programs this month. Krystal Burnie, an Early Childhood Education Student from Georgian College, completed a four week placement, as part of her placement she planned and implemented Tales for Twos and Threes, Preschool Stories, and two Saturday morning Family Storytimes. In addition library staff led the Caregivers Storytime, Books for Babies, and Paws for Reading (in cooperation with Therapeutic Paws of Canada). All of our programs have maintained full attendance. Children's Services staff is busy preparing for the summer reader's club. Kelly Smith has created a great brochure which will be distributed to all elementary children from junior kindergarten to grade six. Lee Kelly is putting together the program and registration packages to be distributed on registration day. Michelle Sinclair, Lee Kelly, and Kelly Smith all helped put together the reading lists to be distributed to the children this summer. We are once again participating in the province wide TD (Toronto Dominion Bank) Summer Reader's Club. This year's theme is FIRE UP YOUR IMAGINATION: DRA GONS, BOOKS, AND QUESTS! The sponsorship from the TD provides every child who registers with a full color poster, nine stickers and a full color reading activity book. It also includes a collection of clip art and programming ideas for library staff. COMMUNITY OUTREACH AND PUBLICITY Suzanne Campbell continued the Library Storytime at the Ontario Early Years Center. This partnership has worked well promoting the library and encouraging reading and rhyming with parents, caregivers, and children. Lee Kelly introduced three grade one classes to the library as part of their curriculum unit on community helpers. Suzanne Campbell presented a program at Hillcrest for the Gr. 1 class discussing the library as a community helper. Sb-S Kelly Smith set up a display for the program Paws to Read at the Great Garage Sale on Saturday May 29. The display and promotion brought in quite a few people new to the program and the library. In house material displays included Paws to Read and Books for Parents. GRANTS '"' We received a half and half grant through the federal Summer Career Placement program to hire a summer student to assist with children's programming. .. 5T AFF Kelly ~bsalom left on a one year maternity leave. 5b-~ MONTHLY REPORT DIRECTOR OF INFORMATION SERVICES MAY 2004 Jayne Turvey's program on perennials was well attended. The presentation was informative and well illustrated, both with a power point presentation and actual plants. This was the last program the library will hold until September. All have been well attended and positive comments have been received for each one, so our library users do seem to find them useful. Reference statistics are up for the month with 2191 questions having been posed. The databases on the homepage are being accessed regularly: 171 searches were done on Proquest and 100 were done on EbscoHost. The Frost scrapbook received 93 hits and the web page was visited 1542 times. The Powerpoint course that I was taking from Georgian College ended mid-month and was an excellent introduction to the software. As a final assignment, I created a presentation on why we needed a new building, which could be built on and enhanced when the building committee is ready to take the campaign to the public forum. S-b-l REPORT OF THE DIRECTOR OF TECHNICAL SERVICES MAY 2004 Administration On May 14 CEO Mike Saddy and myself took part in the Lake Country Mayors' Walk at Tudhope Park, which also involved several hundred students from area elementary schools. Lee Kelly of the Children's Services Department was part of the organizing committee for the walk. She says the purpose of ihe walk is to promote good community health and exercise. .. Systems In May Technical Services began a long-term project to clear the catalogue database of records for lost, missing, or sometimes non- existent items. This is quite an involved process, since we want to keep a record of people who still owe the library materials or replacement charges. However, the Advance system removes details from the patron record when the specific item record is deleted from the system. In short, by creating new lists in Excel, and cutting and pasting between Advance and Word, and using a few other tricks, we expect to have a much cleaner database by year's end, with fewer blind references and dead ends than at present. Technical Processing Gail Matthews tracked another block of DVDs from the new pool. Her report is attached. 5'6 - ~ May 31, 2004 Southern Ontario DVD POOL Block #5 Received April 5, 2004 Block of 15 DVD's (one Title was forwarded directory to Caledon instead of being sent to us which would have Inade the block 16 titles) Withdrawn May 17, 2004 Approx. 6 weeks (42 days) Each title could have circulated every 2 days or 21 times. In 42 days, 15 DVD's were taken out a total of 102 timesfor a 2 day loan period. That averages out to each DVD being used 6.8 times or every 6.7 days. The statistics for this Block are not nearly as impressive as the first block. This could be due to several reasons. Some reasons could be that we have added several of our own D VD titles as well as more Video titles to the Library collection. Also, the titles in the pool, time of year, weather, etc. are always factors. Next block should be here approximately Aug.1, 2004. Gail Matthews Technical Services E:~-) (1W \\~ \I I) LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD-06-04 Friday June 25th, 2004 - 9:00 a.m Region of York Administrative Centre . 17250 Y onge Street "Committee Room B" Newmarket, ON RECE VED Telephone the LSRCA:(905}895-1281 200' ONTE HIP Present: Councillor R. Bridge, Chair Councillor V. Hackson, Vice-Chair Councillor B. Drew Councillor K. Ferdinands Mayor R. Grossi Councillor B. Huson Councillor P. Marshall Councillor M. Nanowski Councillor J. Rupke Regional Councillor S. Self Mayor K. Shier Councillor Neil Snutch Mayor R. Stevens. Mayor T. Taylor Councillor J. West Mayor J. Young Staff: D. Gayle Wood, C.A.O./Secretary-Treasurer S. Hanson, Director, Corporate Services & Land Management M. Walters, Director, Environmental Services R. Vos, Director, Watershed Management T. Hogenbirk, Manager, Engineering & Technical Services B. Kemp, Manager, Fundraising & Community Relations G. Davis, Manager, Forestry & Stewardship Programs . D. Goodyear, Manager, Ground and Surface Water Programs G. Casey, Recording Secretary W . D'Ambrosio, Recording Secretary Regrets: Councillor P. Brown Mr. E. Bull J. Dales, Honourary Member Councillor G.Davidson Councillor B. Drew G.R. Richardson, Honourary Member DECLARATION OF PECUNIARY INTEREST No pecuniary interest and the general nature thereof was disclosed for the record of this meeting. 10 L.;' r'\ Y) ~ ' d-- Lake Simcoe Region ConsenJation Autt10rity Board of Directors' Meeting 800-06-04 - tv1inutes June 25!", 2004 \1 .i\1?;PROVAL OF AGENDA .~~ ~ ' The CAO advised that Councillor Rupke had requested correspondence regarding th~ Trywhitt Conservation Area be added to the agenda for consideration. This correspondence was tabled at the meeting to be dealt with under "Other Business". Moved by: Seconded by: V. Hackson N. Snutch BOD-04-116 RESOLVED THAT the content of the Agenda be approved as amended to include the "Tabled Items and Other Business Agenda". CARRIED III ADOPTION OF MINUTES (a) Board of Directors Minutes of the Board of Directors' Meeting No. BOD-05-04, held on May 25th, 2004. Moved by: Seconded by: S. Self J. West BOD-04-117 RESOLVED THAT the minutes oftheBoard of Directors' meeting No. BOD-05-04 be adopted as printed and circulated. CARRIED (b) Administrative Committee Mayor Taylor requested further information on Item 4(a) of the May 28th, 2004 Administrative Committee minutes related to the one time grant of $50,000 to the Lake Simcoe Region Conservation Foundation. 11 Sc-3 Lak.e Simcoe Region Conservation Authority Board of Directors' Meeting BOD-06-04 - Minutes June 25th, 2004 The CAO responded that the Authority had agreed to the provision of a one time grant of $50,000 to the Conservation Fbundation in order to ensure funds would be avail.able to provide a two year contract for the position of Executive Director for the Foundation. The Foundation budget had been reviewed and it was determined that the hiring of an Executive Director would reduce the workload for Authority staff who are presently handling Foundation matters. Moved by: Seconded by: V. Hackson J. Rupke 80D-04-118 RESOLVED THAT the minutes of, the Administrative Committee Meeting No. AC-05- 04 be adopted as printed and circulated. IV ANNOUNCEMENTS There were no announcements made at this meeting. V PRESENTATIONS Due to technical difficulties, the presentation, Item a) Lake Simcoe Water Quality Improvement Program 2003 - Summary was dealt with following presentation Item b) LSEMS Messaging & Communications & Lake Simcoe Watershed Plan. b) LSEMS Messaging & Communications & lake Simcoe Watershed Plan The Director, Environmental Services presented Staff Report No. 32-04-800 and provided a brief background on the Watershed Plan. Councillor Self asked if staff envision developing policies that will be embedded into the Official Plan. The Director, Environmental Services confirmed that staff are expecting the policies will be embedded into the Official Plan. Councillor Self expressed her pleasure with the work staff are doing in this regard. 12 6c'-Y- Lake Simcoe Region ConserJation AUU10rity Board of Directors' Meeting 800-06-04 - Minutes June 25lh. 2004 ~ The CAO informed the Board .that the Watershed Plan and the Messaging and Communications Plan were launched with the LSEMS partners at a meeting held on June 24th, 2004. The partners which include Ministry of Municipal Affairs and Housing, Ministry of Natural Resources, and Ministry of the Environment are very pleased with the initiative. The Manager, Fundraising and Community Relations delivered the presentation regarding the Communications Plan for the Watershed Plan advising that one key to the success of this initiative will be communication. The Manager, Fundraising and Community Relations advised that it is important to have the public involved in the LSEMS program which will be achieved through the Communications Plan. The Manager, Fundraising and Community Relations reviewed the key messages and stressed the importance of having all Board Members, staff and LSEMS partners delivering the same messages. Councillor West advised that this is a great program and understands the need to get the public involved. Councillor West requested that a hard copy of the presentation be provided to the Board Members in order that they can provide it to their respective Councils. Councillor West further recommended that staff could deliver this presentation before the municipal Councils. The CAO advised that the Staff Report and the presentation will be provided to the Members. Mayor Grossi suggested that it may be helpful to appoint a watershed "Champion". Having a "Champion" at the forefront has a much greater effect on the public than that of the Board or Councils, Should the Authority be looking for a high profile "Champion"? The CAO responded that this is an excellent suggestion which has been considered by the Authority and the Foundation. The Foundation is currently trying to identify individuals who would fit the profile and are willing to support the cause. The Foundation's intention is to establish a high profile cabinet to champion the lake. There was some discussion regarding enforcement and persecution for violations around the lake. The CAO advised that this issue is a very important issue however is separate from the watershed plan and that it will be placed on a future agenda for full discussion. 13 5 -5 Lake Simcoe Region Conser.fation ,A,uthority Board of Directors' Meeting BOO-06-04. - j\'/1inutes June 25th, 2004 Moved by: Seconded by: J. West K. Ferdinands 800-04-119 THAT Staff Report No. 32-04-800 regarding the status of the Lake Simcoe Watershed Plan be received for information; and FURTHER THAT the LSEMS messaging and communications plan be received and . approved as presented. CARRIED a) Lake Simcoe Water Quality Improvement Program 2003 -Summary The Manager, Forestry and Stewardship Programs provided a presentation regarding the 2003 Lake Simcoe Water Quality Improvement Program. Staff Report No. 31-04-800 which was included with the agenda provides a summary on this program. Councillor Hackson requested clarification regarding York Region's decision.not to support the septic system revitalization program. York Regional Council advised, during the 2002 budget process that they did not want the funding to be used for these projects. This decision was made based on the large number of septic systems in York Region which they felt could not all be funded and it was felt it would be very difficult to address them on a first come first served basis. Councillor Hackson advised that she is very concerned that York Region will not . fund the septic systems and while Councillor Hackson agreed that perhaps Newmarket and Aurora do not have many septic systems, Whitchurch-Stouffville, Georgina and East Gwillimbury have several septic systems which are very old. Councillor Hackson inquired if staff could address this again with York Region as this is a crucial issue. The Director, Corporate Services and Land Management responded that the Town of Georgina request that Regional Council, through the Authority, reconsider their position regarding the septic systems. Regional Council have requested that this be 14 I) -\D Lake Simcoe Region Conser/ation Authority Board of Directors' Meeting 800':06-04 - Minutes June 25th, 2004 brought back within the next two months. 'Regional staff are working with Authority staff on this matter and Authority staff will provide a report back to the Board when more information is available. Moved by: Seconded by: 80D-04-1.20 CARRIED N. Snutch P. Marshall .That Staff Report No. 31-04-BOD regarding the Lake Simcoe Water Quality Improvement Program - 2003 Summary be received for information. VI DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Items 12 and 13 of the Agenda were identified for discussion. VII ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION Moved by: . Seconded by: 80D-04-139 T. Taylor J. West RESOLVED THAT the following recommendations respecting the matters listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the Board and Staff be authorized to take all necessary action required to give effect to same. 1. Fill. Construction & Alteration to Waterways Applications BOD-04-121 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 153/90, as amended by Ontario Regulations 534/91 and 623/94, be received and approved. 15 Lake Simcoe Region Conservation Authority Board of Directors' Meeting 800-06-04 - Minutes S -l June 25th, 2004 2. Correspondence 800-04-122 3. Correspondence 800-04-123 4. Correspondence 800-04~124 5. Correspondence 800-04-125 6. Correspondence 800-04-126 RESOLVED THAT the letter received from Mr. Frank Klees, MPP, thanking the Authority for sending him the Authority's 2003 Annual Report be received for information. RESOLVED THAT the letter dated May 4th, 2004, from the City of Orillia, thanking the Authority for the copy of the 2003 Annual Report be received for information. RESOLVED THAT the letter dated May 6th, 2004, from The Hon. Steve Peters thanking the Authority for the copy ofthe 2003 Annual Report be received for information. RESOLVED THAT the letter dated May 10th, 2004, from the Ministry of Municipal Affairs and Housing, inviting the Authority to participate in a stakeholder consultation workshop to discuss issues and proposed approaches to permanent greenbelt protection in the Golden Horseshoe be received for information. RESOLVED THAT the letter dated May 14, 2004, from The Hon. Leona Oombrowsky extending thanks to the Authority for providing her with a copy of the 2003 Annual Report be received for information. 16 lake Simcoe Region Conser\/ation Authority Board of Directors' Meeting 800-06-04 - Minutes s -~ June 25th. 2004 7. Correspondence BOD-04-127 8. Correspondence BOD-04-128 9. Correspondence BOD-04-129 RESOLVED THAT the letter dated May 14, 2004, from The Hon. John Gerretson, Minister of Municipal Affairs and Housing, extending thanks to the Authority for providing him with a copy of the 2003 Annual Report be received for information. RESOLVED THAT the letter dated May 18th, 2004, addressed to The Hon. Greg Sorbara, Minister of Finance, from Mr. Peter Krause, Chair, Conservation Ontario, which outlines some concerns with the Managed Forest Tax Incentive Program and the Conservation Land Tax Incentive Program be received for information. RESOLVED THAT the letter dated May 19th, 2004, from the City of Barrie advising that the Authority's correspondence regarding "New Brand Identity for Conservation Ontario" has been circulated to their Council be received for information. 10. Monthly Communications Update BOD-04-130 RESOLVED THAT the Monthly Communications Update, for the period May 1st to 31st, 2004, be received for information. 11, Budget Status Report BOD-04-131 RESOLVED THAT Staff Report No. 33-04-BOD regarding the Authority's Budget Status Update for the period ending April 30th, 2004, be received for information. 17 J) -q Lake Simcoe Region Conser.J8tion A.uthority Board of Directors' Meeting 800-06-04 - Minutes June 25th, 2004 14. Commenting -Minor Variances BOD-04-132 RESOLVED THAT Staff Report No. 36-04-80D regarding the Authority's practice of not commenting on Minor Variance Applications be continued unless specifically requested to do so by area municipalities be received for information. VIII HEARINGS There were no hearings scheduled for this meeting. IX DELEGA TlONS There were no delegations scheduled for this meeting. X CONSIDERA TlON OF ITEMS REQUIRING SEPARA TE DISCUSSION 12. Consultant Selection Approval- Three Stream GauQing Stations Councillor West inquired if there were other companies who should have been contacted to submit a proposal for this project. The Manager, Ground and Surface Water Programs responded that there are very few companies who do this type of work. Authority staff did approach other companies who were either not interested or did not have the capacity to do this type of work. Councillor Rupke inquired as to where the stream gauges are being placed. The Manager, Ground and Surface Water Programs responded that one gauge would be placed at the Maskinonge River, one at the headwaters of the East Holland River and there are two possibilities for the third gauge; either at Kettleby Creek or placing a second gauge at the Black River. Staff will consult with the contractor regarding the locations for the permanent gauges. Councillor West requested that future reports relating to tenders include the budgeted amount. 18 S -\0 Lake Simcoe Region Conservation Authority Board of Directors' MeetinfJ BOO-06-04 - Minutes June 25th, 2004 Moved by: Seconded by: BOD-04-133 J. West N. Snutch RESOLVED THAT St,aft Report No. 34-04-BOD regarding the Final Design and Installation of Three Stream Gauging Stations - Consultant Selection Approval be received for information; and FURTHER THAT the Authority's Board of Directors approve the recommendation that the joint submission of Greenland International Consulting Ltd. and Calder Engineering Ltd. be accepted and those two consulting companies be awarded the contract. 13. Nutrient ManaQement Reserves Councillor West requested staff to provide a brief background on this initiative for the benefit of new Members to the Board. The Director, Environmental Services advised that the Nutrient Management Plan was established years ago to deal with re-development applications within urban areas. Councillor Ferdinands inquired who was responsible for the maintenance of the stormwater projects once the work is complete. The Director, Watershed Management responded that once all work is complete, the owner (municipality) is responsible for the maintenance. Moved by: Seconded by: BOD-04-134 J. Rupke T. Taylor RESOLVED THAT Staff Report No. 35-04- BOD regarding the allocation of funds from the Nutrient Management Reserves be received for information; and FURTHER THAT the recommendation that funding from the Nutrient Management Reserves be allocated to the City of Barrie, the Town of Innisfil, the Town of Aurora and the Town of Newmarket to undertake stormwater management retrofit projects in 19 r)- \ \ Lake Simcoe Region Conser,;ation Authority Board of Directors' Meeting BOO-06-04 - Minutes. June 25lh, 2004 XI OTHER BUSINESS Moved by: Seconded by: BOD-04-135 Moved by: Seconded by: accordance with the previously approved Staff Report No. 48-98-BOD. J. West S. Para RESOLVED THAT the Authority's Board of Directors move to Closed Session to deal with confidential legal issues. J. West S. Para a) Outstanding Legal Issues The Director, Corporate Services and Land Management presented Confidential Staff Report No. 37.:.04-BOD regarding outstanding legal issues. BOD-04-136 Moved by: Seconded by: BOD-04-137 RESOLVED THAT the Authority's Board of Directors rise from Closed Session and report their progress. J. Rupke J. Young RESOLVED THAT Confidential Staff Report No. 37-04-BOD regarding outstanding legal issues be received for information. "Tabled Items and Other Business Agenda" a) Replacement of Bridge - Tvrwhitt Conservation Area A copy of the agreement between the Lake Simcoe Region Conservation Authority and The Township of King regarding the Tyrwhitt Conservation Area was tabled for review and discussion. Correspondence from the Township of King regarding the proposed replacement strategy was also tabled. The CAD advised that the Township of King would like to fast track the replacement of the bridges at the Tyrwhitt Conservation Area. Staff have no issue with this request and asked that the Board approve this request in principle in order that the Authority could provide appropriate approvals to the Township of King by July. 20 5 '-I~ ... lake Simcoe Region Consen/ation Authority Board of Directors' Meeting 80D-06-04 - Minutes June 2Stt" 2004 Moved by: Seconded by: J. Rupke J. West 800-04-138 RESOLVED THAT the reconstruction of the pedestrian bridge at the Tyrwhitt Conservation Area be approved, in principle by the Authority, subject to detailed design review and approval by Authority staff. XII ADJOURNMENT Chair Bridge announced that Reinie Vos, Director, Watershed Management will be retiring from the Authority at the end of August, however with his vacation, this will be the last Board Meeting Reinie will attend. On behalf of the Board, Chair Bridge invited Reinie forward to accept a gift as a small token of the Board's appreciation for Reinie's many years of hard work and dedication. The meeting was adjourned at 10:40 a.m. on a motion by Councillor John West. CARRIED R. Bridge Chair D. ayle Wood, CMM III Chief Administrative Officer/ Secretary-Treasurer 21 The Corporation of the County of Simcoe Lv( uJ . (705) 728-3721 or (705) 726-9306 Extension 288 Fax: (705) 728-9130 Beeton Area: 729-2294 E-mail: museum@county.simcoe.on.ca Web Site: www.county.simcoe.on.ca /J ~d SIMCOE COUNTY MUSEUM 1151 Hwy 26 West, Minesing, Ontario LOL I YO RE ED July 16, 2004 Councillor Neil Craig Township ofOro-Medonte 148 Line 7 South Oro, ON LOL 2XO 2 D 2004 ORO-MEDONTE Dear Councillor Craig, I am writing you to thank you for serving as a Steering Committee Member for the "Our History, Our Museum, Our Future" Campaign. You have helped to lay the groundwork for the Simcoe County Museum's fund raising Campaign. I am very pleased with our accomplishments to date. There are so many organizations that one can choose to become involved with, the Museum has been privileged to have your assistance. It means that it will live on for generations to corne. In the corning weeks I will be assembling the team who will raise funds for the enhancement of our Museum. I am confident that with this team in place we will be able to reach our goal of $1.2 Million. Thank you for your support in my appointment as Campaign Chair. I am confident that the Campaign team will guide the campaign projects to a successful close. Sincerely, Q9~Y'~ David Walker Chair, "Our History, Our Museum, Our Future" Campaign Page 1 of 1 S:~-I Co~w Jennifer Zieleniewski From: Marilyn Pennycook Sent: Thursday, July 15, 2004 3:54 PM To: Jennifer Zieleniewski Subject: FW: Non-Paving of Roads - Plan 709 - Oro Lea Beach- From: Art Saul [mailto:art,saul@rogers.com] Sent: Thursday, July 15, 2004 1:32 PM To: Marilyn Pennycook Cc: Neil Craig; Harry Hughes; John Crawford; Dan Buttineau; Ruth Fountain; Ralph Hough; Paul Marshall Subject: Non-Paving of Roads - Plan 709 - Oro Lea Beach- -This communication is directed to the Mayor and all members of Council. At a local ratepayers' meeting of the Oro Lea Beach Association in May 2003, which was held in the park (Block B), we were informed by Harry Hughes that a decision had been made by Council that ALL roads in Plan 709, i.e. Line 5 (south from Lakeshore), Greenwood Forest, Parkview, Lakeview and Simcoe, would be paved in 2004. One of the major reasons for the paving to finally be done was, as we were told, to eliminate the ongoing costs being incurred for the continuous regrading and repair required for safety reasons. It became immediately obvious that paving these roads there would be long term savings for the Township. In the late summer of 2003, the Township proceeded with the pre-paving preparation of all of the above named roads. They were all regraded, a base liner of some sort was installed and many tonnes of a road-base gravel were added. It was explained that this base was required so that the paving could be completed in 2004. Then, on Monday, 5 July 2004, Beamish Construction came into the area and began paving, but, after paving Line 5 and Greenwood Forest (in its entirety), they packed up and left. The following day, because they did not return, I called the Roads Department at the Township Offices to question the matter. When I asked specifically about Parkview, Lakeview and Simcoe and as to when they were to be finished, I was told, to my shock, that they are not going to be paved as Council had removed it from the budget. This I find very difficult to comprehend. If the prime reason for paving was long term savings and the costs for the pre-paving preparations in 2003 had already been incurred, why then would the final paving costs to complete the job be removed by Council. In effect, that is approving ongoing expenditures to continue the constant regrading and repairing that the paving was to eliminate. By bringing this matter to your collective attention, it is my expectation that you will follow through with your previous commitment to complete the paving of the remaining roads (all 4 1/2 blocks). I await an early, hopefully positive reply. Sincerely, Art Saul, 7 Parkview Avenue, RR #1 , Oro Station 7/21/2004 Page 1 of 1 ~ 5e. . , Marilyn Pennycook From: Jennifer Zieleniewski Sent: Tuesday, July 20, 20044:55 PM To: art.saul@rogers.com Cc: Council; Marilyn Pennycook Subject: Non Paving of Road, Mr. Art Saul, Please be advised that Council is in summer recess until August 11,2004. Your correspondence will be placed on the August 11 special meeting for Council consideration. Thank you for your patience in this matter. Respectfully, Jennifer Zieleniewski CAO Lake Simcoe Regional Airport 224 Line 7 North, RR#2 Oro Station, Ontario Canada LOL 2EO Phone: (705) 487-0999 Fax: (705) 487-1411 Email: Isra@csolve.net Web: www.lakesimcoeairport.com o.D uJ ') ~(tJ'W ~f - \ July 22, 2004 Mayor, Council, City Administrator and Treasurer Corporation of the City of Barrie 70 Collier Street PO Box 400 Barrie, Ontario L4M 4T5 Mayor, Council, City Manager and Treasurer Corporation of the City of Orillia 50 Andrew Street South Orillia, Ontario L3V 7T5 Mayor, Council, CAO and Treasurer Corporation of the Township ofOro-Medonte PO Box 100 Oro, Ontario LOL 2XO Members of Council, City Administrators and Treasurers: RE: Lake Simcoe Regional Airport Semi-Annual Report Further to the Public Accountability Act, (Bill 46), the Lake Simcoe Regional Airport has prepared a semi-annual report for your perusal. The following notes relate to the report. a) The Airport Commission, June 30, 2004 Financial Statements depict that the airport is operating at approximately 28% ahead of its overall planned year-to-date, as evidenced by the attached report. b) Although airport fuel margin points have decreased slightly over the past two years in order to maintain market competitive rates, fuel sale volumes to jet and turbine aircraft using the Lake Simcoe Regional Airport have increased by approximately 25% compared to June 30, 2003 & YTD figures. c) The first of four originally planned multi-hangar facility is days away from completion. Although an official grand opening is not expected until fall of this year, the 33,000 square foot Weatherwise Aviation hangar is anticipated to have an occupancy penn it in short succession of this letter. Throughout this development, Weatherwise Aviation has endeavoured to ensure that 1 in addition to the first hangar, the entire project be locally developed and maintained, benefiting the entire region. It is expected that the first hangar will be a catalysis that will facilitate further growth at the airport and our municipalities through increased employment and spin-off services. Involved with part of the completion of the first hangar, valued at approximately $4,000,000.00, included the following businesses: Mighton Engineering Ltd., KJ Beamish Construction, Duivenvorrden Haulage, Central Welding, Midway Mechanical, G. Georges Electric, CRS Rental, LaFarge, Northwinds Construction, Sarjent and Morris Shellswell & Sons Ltd., to name a few. d) In order to accommodate Weatherwise Aviation's initial $4,000,000.00 and planned total investment of $20,000,000.00 into the airport and our regions, the Lake Simcoe Regional Airport has endeavoured to complete various capital infrastructure requirements. Directly related to the Weatherwise Aviation project, the taxiway servicing the newly completed hangar and future site was expanded (widened) to accommodate larger aircraft. Additionally, the airport's main terminal building aircraft parking and manoeuvring apron is currently being expanded to twice it's current size to safely and efficiently accommodate increased aircraft movements and aircraft servicing (i.e. re-fuelling operations, cargo operations, etc.) Of the $416,000.00 expenditure for both of these projects, approximately $4]0,000.00 was or will be generated from land sales to Weatherwise Aviation, as well as airport operating surpluses from fiscal 2002 and 2003. e) While initial construction timelines as well as facility sizes have been modified, the overall development prospectus remains encouraging. In addition to the forecasted operating revenues generated by the hangars, the airport will, pending substantial completion of facilities on all of the lots, have allocated additional revenue of $325,000.00 towards airport Capital projects. While this revenue source has indeed contributed to the expansion of the Lake Simcoe Regional Airport, the Commission is in the process of preparing to expand various other airport capital infrastructure requirements, which exceeds this recently developed revenue source. Addressing the capita] requirements of the airport, given the anticipated growth, will be a challenge and the Commission looks forward to working with the member municipalities in addressing these needs. Additionally, given the initial success of the airport land sales, the Commission is currently examining the costs associated with servicing additional lands for future development. f) While the airport Commission continues to be proactive in developing new and innovative revenue generating sources for both operating and capital items, negotiations for capital funding from senior levels of government are ongoing. The attached information is for your perusal. Should you have any questions, please do not hesitate to contact the undersigned at (705) 487-0999. ;Regional Airport Michael J. Drumm Airport Manager cc Lake Simcoe Regional Airport Commission s{ ') ... c::::J- 2 LSRA -- Operating and Maintenance Financial Results as @ June 30, 2004 St - 3 ACCT# REVENUE ITEM ANNUAL ----"--~~-------- - ---- --"'---~"'-'-'~--~--------- ______ _ _ ___________________________.J3UDGET -- MONTHLY FINANCE!% OF PLAN ALLOCATION -~PORT-----y:~----- 30-Jun 30-Jun o - --~-PrevTou-s-year surPlus~-+----.-._-----.----..____m'--.-.---+-----~.-~~o0- ... _ _ __.;iO.OQ~__~___$O.OCL_________~~c~O%' _~==-==~=-~~~=~---- (L_~s:o-rT1rT1erciajTa~-Reb~t~____ _______~-T__=~----$~Q.OL~ $0_00' $0.00: 0% ________:.::==~=- o - 'Contribution From Reserve -----. $Q:~_----$OJ~Qr--$O.OO:----.------Q(&L___.__________ __820~.....J.F'rovJ.nce CJ!.. Ontario ____________.1_ ___22:QQ ~__ $0.00' $0.00' 0%_____ _________==~ 8757 ,Lot Lease (Hangars) ',_ - $39.630.72 " $19.815~----$19.81O.38: --1OO%! -.______________ --8y58--~Dwell~-Rentals.--------.------:__-$16.200.00-- $8.100.00'- $8.100.00: ---- 100%: 8759 fATB LeaseS-(offiCe)____---- ---T '-$29.799.~- ~4.899~ga:-~.304.~ 96%1 876<r-- . Land Rentais (farm)- ---- ---- -- - - ___MM. $2.000.00 $1.000.00: $2.300.00 230%! --------s-fif;-concessi()n-s-------------- ----'--~300.0(f--- $150.00: $75.00' 50%' 8910 JJie.Down.B~\lenl!."'-:~____________' $8.500.00 $3.741.401 $4.590.00! 123%1 _ 8911 'Lancjlflg/P~~lf1BJ~~__________ ____ ..;.___~17 .500.QQ.._____$7,75~.93. _____111.6~!h~___E.1_'&L__________ _ 8913 ._Jf~Ren.!~Con:!.r!1iSsi0!1~_ ________________ ...........31.000.QQ~_____.__~00.00 L_____ $O.QQ!____~!.......__------_____. _~J?__~!<:!:.a..f!.~.:_'iS:i.f1B_~~_~_______ .---T---- $5.000.00: $2.355.70 $337.50!_~..:...________________=_---- 8983 Aviation Fuel Margin " . ' ,$95.000.00 $42,465.00 , , $35.524.25: 84% _ ,-- _=--: _ _ _i~~<?i! -M~~~~~~e CF~-~e (!<MC) -=~===::~_:= $3,.300.00_::=:=~==_=__=_IoJjQT:=.:..--- $Q:9.9..L-=-----=o-~;T--===_~=====_-=-_==_ ___ _ _..:.~...9.t~~ Sanlt.a.r:x_~~w..E'r.?ge.. Ch~~_,_j_____.POOcQQ._____...........30.00.L $0.00: .____~___._._ 8999 : Sundry Revenue : $1.000.00: $500.00$1.263.761 253%: T01;AL.F@tI=~I=--=-=__=~==-____==__===___==-=--....E~~530.{)8.J..___~}Q.h~Z:.3Zi __ __~98,~,~&_____~% 1 ___ __ COMMENTS -_.,--~,~--~---_.__._-------~-_..... ---.---.-".-------~--".-.._.-.- -..--...--.-.~---.----~-._--~--....-----.-..--.----..~~----~-_...------__~_____--L______.__L_~ __ _~~_~!IL...;_u___ _ _____E:XPE_NS.L_________~_ ANNU~L-----c____~ONTHLY _~ FlNAN~% ()!..f.!!-.!'!-\.---______.fOMMEN~_==:.::: ITEM . BUDGET : ALLOCATION' REPORT 1 Y-T-D 1 -- ----....-. -t n -- .___.___........."n___,_',_ ----0. '-.----,--..-.. ..-- - ._.,- .------.---.---------~_.--.--- - -- 30-Jun ---.-t-.---30-Jun--.----~----.-.-.----;--.--- - ------.--------------..----------.-- -~OO-.Salar;es._Wages.- Benefits & DeductiOns--- ,,' _ $160.597.09: - $80.298.55-;---' $73.980.00i 92%'_~!port~fitx staf!...._____ -- 2810 --;HonOr1;iium --- ----- --- ---- ----- -:-'---$16.000.00 ,-- $8.000.00 i $4,504.97' 56% 1 ___ 3020-iStaff Development--- - -.----------~500.00i $750.001 $0.001 O%! General WHIMIS -=-30j.Q-!Post~--------------- ,____-.1850.00 i $425.001 $0.00' _____2%.!-.-_____________...:- __305Q_...J.Q!f~~_~ens~~_____________.:.___. $5.000.00: . $2.500.00: $1,082.93: ___i3%! ______ 3060 : Subscriptions & Memberships , '_' '_ : ,__ $2,000.00 $1.000.00: $1,477.181 148%1 3070--TTraveCMeetin~-&CoilierenCes----- -- ---f-- ---nOOO.OO'-- $1.500.06T---$356.691 24%1 ____ __.3Q.~:.-:Ir~lephcJl:i:~=-___ ______________==-____,___-.15,000.00_ $2.500.00j $2,225.48' --139%1----- _=~=_:=:===~=_ l~()_-1..1:r~()tion/I\cJ.~rti.sL"_g .. ______ ______J____..J~. 000.0~__$3.000 .00, $1.187.00' . 40% 1 320Q..J.!!'~lJ!.?"_c~_______________ _____..$17,000.00 ' ____....18,9~ $8.92~___.!.00% i _~loca~cJ..rn..<:>.nthILas eX.Eensed 3221 ! Electrical Maintenance : $4,000.00, $2.000.00 $1.851.80, 93% i --"""3220------rD-;elling-Repai;:- --------.-------,--- i---$1.000.00:----$500.061 $2.108.69! 422%~ --3222 -;Fuel-Area Mainte-,:;a-nce------------- $4.000.00: $2.000.001 $0.001 O%j 3223 iWater & Septic Maintenance $16.500.001 $8.250.001 $9,145.671 111 %1 =_ 3250=-rsuildil:l..g Repair/Mainti!iance_ $6.000.00,-$3.000.00' $1.628.29, 54%j ======-=-- 3310 ___;~taff l!!1-'-!O!.r:r!~_______________-+-___ $1.000.00__~Q.001 ____ $115.64' 23%1____________ u~30 _.1Qp~@!ig!!s_V~I1~I~sL_________j__ $2.000.00. $1.000.09.1-_____ $559.08' ~--------_______ l~Q__'=-i<:~"_~~________ ________._____ $750.00: $375:QQL____~623~____1~~'&~--- _______________ __~~LLAIJ,<:!it Fee~_________ ___________._,__ $1.575pOL____$1.575.0QJ.___R~75.QQ.L..... 125%1 .____.__u______ ~__.L'=__E!Bal Fees --------------J...-- $4.000.Q()_.______~QQQ.001._._____~0.001__.__ 0%1 _ ___:=---- 3566 :Janitorial Service/Supply '$8.500.00: $4.250.001 $2,839.231 67%, 3568 : Snow Remova! .--------r--- $50.00o.~-- $32.97tOlt----$"26.961.05. - 82% ' ---- ------- --------- . 1!5j..f=JQ~~ssCUJ!l.r!B&-Ditchini~=-:'::'==~=C $11.815.QQ.L.._-=: $3.916.93:--$3,160.00i 81%1 ----~-==-~=--- 3600 !Pavement Maintenance $4,500.001 $2.250.001 $0.001 0%1 -- 3646--TFi~-and Othe;:S~0:JIY--=---=--==-=--=-_= ----:-: -- - $5.000:00------ $2.500.00j---"$2.241.48 1 ------ 90~;r-u--------------- 3900 : Contingencies $5,OOO.00! $2.500.00: $0.001 0%1 ____~De.lcll1g Mall1t~"_a~e $0.00: $0.00' $0.001 0%, 42QQ...sapital E~p'endit~_____. $0.00, $0.00 i $0.001 0% i 5000 : Utilities $24.000.00 $12.000.001 $11.487.971 96%1 _~0:3g::=1'~~~~__"':::===:===_=~=-____==~:'::'_--~:=~-~~ ....127 .OOO.OQ_-__ $13.782.571 $13.782.57! 100%! I\IIOcated monthly as -expensed TOT~!,~g~~~j~~~-==== . -----;--H~~._@?1~=:::-___~204,~~_~l. =___~!Z~J~~~_____=~~i==:=--===_==_==::~:'::'==_=T_ LESS REVENUE , , __________________. ,$219,530.68, $101,287.37, $98,004.18' 97%i ________________________ NET OPERA -riNG cOST --- --$174,056.41-- --- $102.983~95'---$74.il6.80-------72--I--- ---------.-- -----~- The Regional Municipality of Durham Clerk's Department 605 ROSSLAND RD. E. PO BOX 623 WHITBY ON L 1 N 6A3 CANADA 905-668-7711 1-800-372-1102 Fax: 905-668-9963 Email: clerks@region.durham.on.ca www.region.durham.on.ca July 14, 2004 ~~- \ r=--~ I RECEIVED-i I f I : J U L ? 9 2004 i ORO-MEDONTE L--2QWNSHIP ! ._=~-~-"~-~ The Honourable Michael Bryant Attorney General Minister Responsibl ative Affairs and Minister Res I Ie for Democratic Renewal 720 B .,11 th Floor ONTO . ON M5G 2K1 RE: REQUEST FOR ADDITIONAL JUSTICES OF THE PEACE (2004-A-37) OUR FILE:. LOO-OO Honourable Sir, the Finance and Administration Committee of Regional Council considered the above matter and at a meeting held on July 7, 2004, Council adopted the following recommendation of the Committee: Pat M. Madill,A.M.C.T., CMM I ." a) Regional Clerk "Service Excellence for our Communities" THAT the Attorney General of Ontario be provided with.a copy of. Report #2004-A-37 of the Regional Solicitor and be requested to fast track additional Justice of the Peace appointments in Central East Region, in particular appointments relevant to Durham Region; b) THAT a copy of Report #2004-A-37 of the Regional Solicitor and Council's resolution be forwarded to all Durham MPP's, all municipalities in the judicial area known as Central East Region, the Association of Municipalities of Ontario (AMO), the Ontario Association of Chiefs of Police, the Municipal Court Manager's Association and the Prosecutor's Association with a request that they endorse the resolution; and c) THAT a copy of Report #2004-A-37 of the Regional Solicitor be forwarded to the Associate Chief Justice/Coordinator of Justices of the Peace, Ontario Court of Justice, The Honourable Justice Donald Ebbs." . . @ 100% Post Consumer - 2- ~~-J Please find enclosed a copy of Report #2004-A-37 of the Regional Solicitor, for your information. I Debi A. Bentley, CMO, CMM 111 Deputy Clerk ~ DAB/mn Encl. c: List Attached - 3- 5~-3 Distribution List Mr. Wayne Arthurs, MPP (Pickering/AjaxlUxbridge) Mr. Jim Flaherty, MPP(Whitby/Ajax) Mr. John O'Toole, MPP (Durham) Mr. Jerry Ouellette, MPP (Oshawa) Ms. Laurie Scott, MPP (HaliburtonNictoria/Brock) Mr. M, de Rond, Clerk, Town of Ajax Ms. S. Kranc, Clerk, City of Oshawa Mr. B. Taylor, Clerk, City of Pickering Mr. W.E. Taylor, Clerk, Township of Uxbridge Mr. G,S. Graham, Clerk-Administrator, Township of Brock Mrs. P.L. Barrie, Clerk, Municipality of Clarington Ms.K. Coates, Clerk, Township of Scugog Mr. D.G. McKay, Clerk, Town of Whitby Ms. M. Montgomery, Clerk, Municipality of Trent Hills Ms. D. Cane, County Clerk, County of Northumberland Mr. T. Ko, rotki Clerk/Administrator, Township of Alnwick/Haldimand Mr. D, J. O'Neill, CAO/Director of Corporate Services, Municipality of Brighton Mr. R. G. Stinson, Clerk/Director of Operations, Town of Cobourg Ms. T. Merrill, Clerk, Township of Cramahe Ms. P. Cramp, CAO/Clerk, Township of Hamilton Ms. F. Aird, Clerk/Deputy CAO, Municipality of Port Hope Ms. J. Currins, Clerk, City of Kawartha Lakes Ms. L. Clark, Deputy Clerk, County of Peterborough Mr. S. F. Brickell, Clerk, Township of Asphodel-Norwood Ms. G. Empey, Clerk, Township of Cavan-Millbrook-North Monaghan Mr. D. Clifford, CAO/Clerk-Treasurer, Township of Douro-Dummer Mr. P. Kemp, Clerk, Township of Galway-Cavendish-Harvey Ms. D. Hill, CAO/Clerk, Township of Havelock-Belmont-Methuen Ms. C. Parent, Clerk, Township of North Kawartha Ms. C. A. Wright, Administrator/Clerk-Treasurer, Township of Otonabee-South Monaghan Ms. N. Wright-Laking, Clerk, City of Peterborough Ms. J, Lavelley, Clerk, Township of Smith-Ennismore-Lakefield Mr. G.R. Knox, Clerk, County of Simcoe Ms. B. Colquhoun, Clerk, Township of Adjala-Tosorontio Mr. P. Lee, Chief Administrative Officer, City of Barrie Mr. R. Campbell, Clerk, Township of Clearview Mr. G. R. Norris, Clerk, Town of Collingwood Ms. C. 0, Trainor, Clerk/Deputy Treasurer, Township of Essa Mr. P. G. Landry, Clerk, Town of Innisfil Ms. H. Babcock, Clerk, Town of Midland - 4- .t:' U J~--I Ms. P. M. Middlebrook, Clerk/Manager of Administration, Town of New Tecumseth Ms. L. S. Lee, Clerk, City of Orillia Ms. M. .Pennvcook, Clerk, Township of Oro.;.Medonte Mr. G. N. Vadeboncoeur, CAO/Clerk, Town of Penetanguishene Mr. R. P. Bates, CAO/Clerk, Township of Ramara Mr. H. Sander, Director of Corporate Services/Clerk-Treasurer, Township of Severn Ms. E. J. Rath, Clerk, Township of Springwater Mr. T. Walker, CAO/Clerk, Township of Tay Mr. E. D. Evans, CAO/Clerk, Township of Tiny Mr. E. E. Collingwood, Administrator/Clerk-Treasurer, Town of Wasaga Beach Ms. C. Lees,. Clerk, District Municipality of Muskoka Mr. J. McDivitt, Adrninistrator/Clerk-Treasurer, Township of Muskoka Lakes Mr. R. M. Clarke, Chief Administrative Officer/Clerk, Town of Bracebridge Ms. S. Shannon, CAO/Clerk, Township of Georgian Bay Ms. C. Thwaites, Clerk, Town of Gravenhurst Ms, K. Gilchrist, Clerk/Manager of Administration, Town of Huntsville Mr. D. Chevalier, Clerk, Township of Lake of Bays Ms. P. Vanini, Executive Director, Association of Municipalities of Ontario Mr. W. M. Malpass, Executive Director, Ontario Association of Chiefs of Police. Mr. B. Randell, Municipal Court Managers' Association Mr. P. Dray, President, Prosecutors' Association of Ontario The Honourable Justice Donald Ebbs, Associate Chief Justice/Coordinator of Justices of the Peace, Ontario Court of Justice The Regional Municipality of Durham S~ -5 (. Report To: Finance and Administration Commit~ee Report From: Regional Solicitor Report No: 2004-A-37 Date: June 29,2004 Subject: Request for Additional Justices of the Peace Recommendations: 1. The Attorney General of Ontario be provided with a copy of this report and be requested to fast track additional Justice of the Peace appointments in Central East Region, in particular appointments relevant to Durham Region. 2. That a copy of this report and council's resolution be forwarded to all Durham MPP's, all municipalities in the judicial area known as Central East Region, the Association of Municipalities of Ontario (AMO), the Ontario Association of Chiefs of Police, the Municipal Court Manager's Association and the Prosecutor's Association with a request that they endorse the resolution. 3. That a copy of this report be forwarded to the Associate Chief Justice/Coordinator of Justices of the Peace, Ontario Court of Justice, The Honourable Justice Donald Ebbs. Report: INTRODUCTION In December 2000, the Regional Municipality of Durham assumed the administration of the Provincial Offences court ("POA" court), as well as prosecution services for Part I (set fine ticket) offences from the Ministry of the Attorney General. Justice partners include the Ministry of the Attorney General, the judiciary, enforcement agencies (including DRPS, OPP, local bylaw enforcement and various other provincial ministries) and local municipal governments within Durham. 62 From day one there was and continues to be grave concerns regarding the lack of judicial resources in our area. Inadequate judicial resources could have a significant impact on the Region's ability to provide POA court administration and prosecution services. The purpose of this report is to request Council to petition the Attorney General of Ontario to fast track additional Justice of the Peace appointments in Central East Region (which includes Durham Region). Further, Council is asked to facilitate a coordinated approach in Central East by directing that a copy of its resolution be forwarded to AMO, the Ontario Association of Chiefs of Police, the Municipal Court Manager's Association of Ontario,. the Prosecutor's Association of Ontario, other POA municipal partners in Central East and all municipalities in Central East. BACKGROUND The Region of Durham has experienced a significant increase in demand for POA services. This is due, in part, to increased volume of offences laid by local police services, greater demand from local municipalities within Durham and higher volume of charges laid through other agencies, notably the Ministry of Finance, Ministry of Transportation and the Ministry of Labour. The strain on justice services within the Region of Durham was noticeable at the time of transfer in December 2000 and has become increasingly critical over time. The Ministry of the Attorney General has provided the following Durham Region charge volumes (not including Parking Infractions) to the judiciary: 1997 (prior to transfer) 44,457 2001 55,204 % Increase = 24.2010 2003 68,720 % Increase = 24.5010 The overall increase is 54.6% over a six (6) year period Durham Region's POA court has adjusted to the increased demand by introducing a very successful first attendance resolution program and by utilizing additional court facilities (satellite courts) such as Bowmanville and the Region's council chambers. On 117 occasions in 2004, satellite courts have and will continue to be used in order to meet the increased demand for justice services. These additional courts will function efficiently only if additional Justices of the Peace are appointed. The Regional Senior Justice of the Peace for Central East has advised that there is a critical shortage of Justices of the Peace for Central East, and in particular for Durham. Over the balance of this year this will result in reduced courts (eg. for two weeks in late July, two courtrooms will be combined as only one Justice of the Peace will be available). As well, he may have to re-visit his commitment to provide additional Justices of the Peace to cover some of the satellite courts slated for later in the year. As trials have already been scheduled for most of those dates, this is 1:."2 2 Sa ,- \.0 t particularly problematic. Most first attendance resolution courts have also been cancelled for July because of the lack of judicial resources. In 2005, the POA courts and courts administration will be housed in the new wing at Regional Headquarters, 605 Rossland Rd. E., Whitby. The current court facility at 701 Rossland Rd. E. consists of 2 courtrooms and an intake court. The new facility will have 4 courtrooms and an intake court. However some of these courtrooms may be under utilized if a Justice of the Peace is unavailable to preside. Justices of the Peace also preside over criminal bail hearings in OShawa, which is a critical function essential to the administration of justice in our communities. When a Justice of the Peace is required for bail court at the last moment (to cover sickness, emergency or to open an additional bail court due to demand), the justice is drawn from POA court resources. When POA court resources at 701 Rossland are disrupted, the public is unable to access justice services for scheduled trials and police services do not have access to a Justice of the Peace to swear their Informations, endorse Summonses and issue Search Warrants. Durham Region's POA courts have been closed 55 days so far in 2004 due to the lack of judicial resources. This is a pattern that is expected to continue indefinitely. RESPONSIBILITY FOR JUSTICE OF THE PEACE APPOINTMENTS Durham Region has no control over the issue of judicial resources. The Attorney General of Ontario nominates a Justice of the Peace upon recommendation by its review panel. That Justice of the Peace will be assigned to a particular region in Ontario. In Central East Region, there are currently 44 Justices of the Peace. Although lack of Justices of the Peace is acute across the province, it appears to be particularly critical in Central East Region. Not only are there far fewer Justices of the Peace available than currently needed but future growth and demand is not being addressed. The municipal partner (Durham Region) reimburses the cost of Justice of the Peace services to the Ministry of the Attorney General, currently at a rate of $200 per hour (pursuant to the Memorandum of Understanding). Given that the municipal demand is great and the municipality covers the cost, continued delay in making the required judicial appointments in Central East is particularly disturbing. 64 3 So-l f{ 4 RECOMMENDA TION S'ay - ~ I t.- It is respectfully recommended that Council pass the following resolution: 1 . The Attorney General of Ontario be provided with a copy of this report and be requested to fast track additional Justice of the Peace appointments in Central East Region, in particular appointments relevant to Durham Region. 2. That a copy of this report and council's resolution be forwarded to all Durham MPP's, all municipalities in the judicial area known as Central East Region, the Association of Municipalities of Ontario (AMO), the Ontario Association of Chiefs of Police, the Municipal Court Manager's Association and the Prosecutor's Association with a request that they endorse the resolution. 3. That a copy of this report be forwarded to the Associate Chief Justice/Coordinator of Justices of the Peace, Ontario Court of Justice, The Honourable Justice Donald Ebbs. tf3"u; Brian J. Roy Regional Solicitor t:.t:. 6h l (~0 Town of Iroquois Falls Town Hall - 253 Main Street - P. O. Box 230 IROQUOIS FALLS, Ontario POK 1 GO r;,')Q ~ ---~ ) 7J)~~ Council adopted the following Resolution (No. 2004-123) at its meeting held May 315\ 2004. ~ MOVED BY: Bettv Dueuis S <..L r rvt/ , SECONDED BY: Garv Crotteau TELEPHONE (705) 232-5700 FAX (705) 232-4241 RE: GAS TAX TO: ALL ONTARIO MUNICIPALITIES July 5, 2004 WHEREAS WHEREAS WHEREAS WHEREAS WHEREAS the McGuinty Government introduced its first Budget on Tuesday, May 18, 2004, and; in this budget, the government will dedicate 1.0 cent per litre of provincial gas tax for public transit beginning October 2004 and increasing to 2.0 cents per litre in October 2006, and this new money will only be available to those municipalities that operate a public transit system, and; for decades, Ontario municipalities have been requesting the upper levels of Government to provide them with alternate sources of revenue to help them cope with deteriorating infrastructure and newly downloaded services, and; access to gas tax revenue, from both levels of government, would go a long way in providing local governments with the revenue it so desperately needs to start moving forward rather than backwards. NOW THEREFORE BE IT RESOLVED that the Council of the Corporation of the Town of Iroquois Falls hereby petitions the McGuinty Government to make the gas tax available to all Ontario municipalities and that funds be dispersed on a system such as equalized assessment to ensure fair distribution, and; BE IT FURTHER RESOLVED that this resolution be circulated to NEOMA, FONOM, AMO and all Ontario municipalities for support. x CARRIED DEFEATED Ken Graham MAYOR (CHAIRMAN) The Council of the Corporation of the Town of Iroquois Falls is requesting support for the above resolution from all municipalities in Ontario. Yours truly, Michel Morrissette, AMCT Clerk Administrator ;?/~ v~~_II/o? 5, RECEIVED I JUL 8 2001. II ORO-MEOONTE TOWNSHIP ....----...-.....-. - \ r',vltt'T' 110 Line 7 South, Box 8, Oro, Ontario LOL 2XO www.trinitycommunity.org July 7, 2004 Mayor Neil Craig and Members of Council The Township of Oro Medonte 148 Line 7 South, Box 100 Oro, ON LOL 2XO Dear Honourable Mayor and Members of Council: Tel: 705-487-1998 Fax: 705-487-5155 info@trinitycommunity.org I am writing this letter to request that you consider adjusting the speed limit on Line 7 South, between the Highway 11 exit ramp and Ridge Road. Currently the speed limit is posted at 80 km/hour right outside the entrances and exits to the church property and also the Township offices. With the crest ofthe hill in play, we believe this is an unsafe speed, as the exits and entrances are blind to those traveling at that speed, and driver time to react to someone turning on or off the road is shortened as a result. There are signs posted warning of "hidden entrances", which help, but during inclement weather or when poor visibility is a factor, or during times of high traffic flow a reduced speed might minimize the chance of an accident. We hope that you will consider reducing the speed limit to 60 km per hour in the interest of safety. If this item is discussed in an open meeting of Council, can you please advise of the meeting date, that I might attend? We look forward to your recommendations and response. Sincerely, ~~L--- Kathy Hurst Director of Operations KHI c: Marilyn Pennycook, Clerk Jerry Ball, Public Works Superintendent Trinity Management Team Our Mission: To be a community that whole-heartedly loves, serves and shares Jesus Christ with each other and the world. C" \.0 From: Paul Fleming [mailto:pfleming@rogers,com] Sent: Tuesday, July 27,20044:50 PM To: Marilyn Pennycook Subject: thanks from Midhurst United Church ~~ Dear Ms. Pennycook, Would you please pass this letter on to Mayor Craig and Council. Thanks, Paul Fleming 57 Belmont Cres. Midhurst, Ontario LOL 1X1 July 23, 2004 Mayor and Councillors of Oro-Medonte Township, 148 Line 7 South Oro, Ontario LOL 2XO Dear Mayor Craig and Council, On behalf of Midhurst United Church I would like to thank you for the use of the African Methodist Church on Sunday, July 11. As I told you at your Council meeting, this was a very special event for us. For the past year our congregation has hosted a Black South African Methodist minister, Reverend Wesley Mabuza. Rev. Mabuza has been deeply involved with the Black struggles with the Apartheid regime for many years as an executive with the South African Council of Churches and in several other capacities. He has also been involved in the Truth and Reconciliation process which followed the demise of Apartheid. Because of his presence in our congregation we have become very aware of the struggles of others to achieve social justice. It was very fitting that he should lead this service in a church built by Canadian Blacks who struggled to develop an identity in Canada. July 11 was a bright, sunny day. About 38 people attended the service and all were extremely enthusiastic about meeting in the old church. The service itself was very moving and some of those who attended described it as "magical" and "inspirational". Many felt an attachment to the Blacks who worshiped there before us, many years ago. We were surprised mid-way through the service when a Black man from Toronto visited us carrying a dove on this shoulder. He said that he likes to come to the church every now and then because it gives him strength and inspiration. It was gratifying to hear that the old church is still playing a role in the lives of Black descendants. I would also like to thank the Oro Historical Association and, in particular, Jadine, who was present as our host. We really appreciate the hard work and love that the Association has put into this property. Jadine was very generous in allowing us to share her memories, pictures and her time, and I know that many in our group thanked Jadine directly. As well, I hope that our financial donations that day also convey our appreciation. Again, many thanks for the use of the property. Oro-Medonte Council is to be commended for their involvement in this vital part of our history. On behalf of Midhurst United Church, Paul Fleming tztW ~x- \ VED Mr. Gordon Leonard 1160 Baseline Road Wyevale, Ontario LOL 2TO JUL 2 6 2004 ORO-MEDONTE TOWNSHIP July 23,2004 Dear All Members of Simcoe County's Municipal Councils: Proposed Simcoe County Landfill Site 41 is situated on Cone. 2, Lots 10 and 11 of Tiny Township. My farm is located nearby on Cone. 3, Lots 9 and 10. I have been an active, concerned citizen regarding Site 41 throughout the past 20 years, trying to protect area water for our future generations. The purpose of this package is to present your Council with "a lay version" of the most recent Peer Review (June 2, 2004) requested by the Community Monitoring Committee (CMC) of the final design for proposed County of Simcoe Landfill Site 41 (Tiny Township). The actual Peer Review completed by Golder and Associates is lengthy and contains detailed, technical information referring to previous Site 41 documentation. I urge you to review the CMC's Peer Reviews and other technical documents for Simcoe County Landfill Site 41 by contacting the CMC or County of Simcoe Environmental Services. I trust that this version will serve as an effective summary of the outstanding concerns from the CMC's consultant. The enclosed summary version was prepared by Dr. R. Kerry Rowe, BSc, BE, PhD, D.Eng, FRSC, FCAE, FEIC, P.Eng. Dr. Rowe has been contracted by Golder and Associates to review the Hydrogeological aspects of Site 41's documents. He, in association with Golder and Associates and Urban & Environmental Management Inc., prepared the CMC's first Peer Review for Site 41 May 8, 2003 and second Review June 2, 2004. Dr. Rowe was also actively involved in reviewing the technical information for Site 41 provided by the proponent's consultant (currently named Jagger Hims Limited and Henderson, Paddon & Associates) during the Environmental Hearings for Site 41 in 1989 and 1995. Dr. Rowe is a world renowned consultant and researcher in the fields of Geotechnical, Geosynthetic, Hydrogeologic, Landfill and Geoenvironmental Engineering. Educated at The University of Sydney, Australia, Dr. Rowe worked as a geotechnical engineer with the Australian Government Department of Construction prior to emigrating to Canada in 1978. He spent 22 years as a professor, including 8 years as Chair ofthe Department of Civil and Environmental Engineering, at The University of Western, London, Canada. He is presently a Professor of Civil Engineering and the Vice Principal (Research) at Mr. Gordon Leonard, 1160 Baseline Rd., Wyevale, Ontario 705-322-1580 ~. ? -~ Queen's University in Kingston, Ontario and Research Director GeoEngineering Centre at Queen's - RMC. He is the lead author of the book "Barrier Systems for Waste Disposal Facilities, and editor ofthe Geotechnical and Geoenvironmental Engineering Handbook for Kluwer Academic Publishers, and has more than 350 publications in refereed journals, conferences and books dealing with: contaminant migration t4rough soil and rock landfill design containment of contaminated sites geosynthetics (including geotextiles, geomembranes, geogrids, geonets etc.) reinforced embankments and walls tunnels in soft ground failure of slopes and excavations Dr. Rowe has supervised a large number of graduate students, many of whom have won awards for their research, His research and teaching has been recognized by a number of awards including, most recently, the Killam Prize (Canada's highest award for engineering) and Legget Medal (Canadian Geotechnical Society) and he has been selected to present the 45th Rankine Lecture in London (UK) March 2005. Dr. Rowe's Engineering Projects have included: Member, Expert Panel on the Taro Landfill, for Ontario Minister of Environment Development of Design Standards for Ontario Landfills for Ontario Ministry of the Environment Design and/or peer review for about 40 landfills including Halton Landfill; Gallatin National Balefill; Grimsby Landfill; Keele Valley Landfill; Adams Mine; Salem Municipal Landfill; Steetley South Quarry Landfill Development. Evaluation of geosynthetics (geotextiles, geomembranes and GCL's) for use in barrier systems. Evaluation of the Service Life of the Engineered Components of Landfills. Flow and Contaminant Transport Modelling or Modelling review (e.g. Uranium tailings dispoal, Rabbit Lake; Unitec industrial disposal site; Warwick, Innisfil, Peel, Edmonton, Elm St., Tom Howe, Cambridge, Canborough Landfills etc.). (An in-depth profile of Dr Rowe can be found at: Vvww. civi I. queensu. ca/people/faculty /rowe/index. htm) This brief summary of Dr. Rowe's history clearly indicates that he is a highly respected engineering professional across Canada and the world. Please keep his strong credentials and experience in mind when you read his enclosed Peer Review summary. .~ f2Jl Mr. Gordon Leonard Concerned Citizen Gordon Leonard, 1160 Baseline Rd., Wyevale, Ontario 705-322-1580 h;.. /) " j R. Kerry Rowe Inc. 5 Harriet Ave., Kingston, On1. K7L 4Vl Ph: (613) 542-4360, Fax: (613) 542-4635 rkri@cogeco.ca 10 July 2004 Mr. Gordon Leonard 1160 Tiny Baseline RR1 Wyevale LOL 2TO Fax 705-322-1994 Dear Mr. Leonard: Re: Review of responses re Final Design for Site 41, County of Simcoe As per our discussion, the objective ofthis letter is to explain the implications, in lay terms, of the key points made in the peer review of the final design for the proposed County of Simcoe Landfill- Site 41 (Tiny Township). Thus this letter seeks to be a companion to the peer reviews submitted to the County and reference should be made to the Golder peer review reports dated 9 May 2003 and 2 June 2004 for the detailed findings of the peer review. The primary issues raised in the Golder Associates peer review dated 9 May 2003 and not adequately addressed in the County's response (as itemized in the 2 June 2004 response by Golder Associates) relate to (a) the safety of, and suitability for, landfilling in the north-west comer (phase 3) of the landfill from the perspective of protecting groundwater; and (b) the potential risk for failures of landfill side slopes. The other key recommendation from the latest review was that the annual reports for the landfill monitoring be subjected to independent expert peer review. I will elaborate on these three issues below N orth- West Corner (phase 3) The issues raised in the review relate to two fundamental questions. First, given what we know today (or could know with more work), is the proposed design safe (i.e. does it meet MoE requirements with respect to potential contaminant impact on groundwater)? The County's response was not sufficient to satisfy the peer reviewers that the proposed design for the north-west comer is safe based on current groundwater data. Second, what will happen to water levels in the future? The January 2003 report by Jagger Rims did not include important water level data for 2001 and 2002. This data was subsequently provided in 1 5k-l\ response to the May 2003 peer review, and it showed that the water levels in the critical north-west corner were as much as 0.36m lower than the lowest value reported in the January 2003 report. Thus over the period when data is now reported the lowest water levels were recorded in 2001-2002 and this suggests that there may be a trend of water levels dropping with time1. A drop in water levels means that there is less pressure to cause upward flow of water ITom the underlying aquifer into the landfill (the "hydraulic trap" concept upon which the landfill was originally proposed). In simple terms, the lower the water levels, the less safe the landfill.' Also, given this relatively significant change in water level over a quite short period of time, it raises questions as to what will happen to the water levels in the future? The County did make an attempt to answer this question, however the peer review says, in technical terminology, that they did not consider that the County's response was adequate to answer the question. Climate change is not, the only way in which water levels may be lowered. Increased off-site groundwater use could also cause a drop in groundwater levels. In order to maintain water levels beneath the landfill it will be necessary to place restrictions on groundwater use in the surrounding area for a period that will probably exceed 100 years ITom the time landfilling begins. The peer review did not consider that the implications of this had been adequately addressed. The peer review concluded that landfilling in the north-west corner should not occur until there is additional information and modelling that has been peer reviewed2. Given the County's current plan to landfill in this area last, this is likely to be decades ITom now. This has a number of implications. First, iflandfilling is approved subject to this review there will be a need for a very long institutional and local memory to ensure that appropriate studies are done. Second, it is possible that the north- west corner may not be judged suitable and so the design of the landfill should be such that it could be closed and operated post-closure without this portion of the landfill being constructed. Side Slope Stability The very soft soil a few meters below the ground surface at the site creates a challenge when excavating the landfill and building up mounds of waste. The potential for failure is related to the height of the mound and the slope between the bottom and top of the mound. The peer review concluded that, based on the available information, the risk of a failure (e.g. a waste slide that could result in tearing of the proposed plastic (geomembrane) liner or the escape of leachate to surface water) was higher than would normally be acceptable. The review concluded that either the design 1 Water levels may be expected to rise and fall from year to year and after two low years in 200 1 & 2002 it is likely that they will rise again in the future. The important question is what is happening to the overall trend and if it is towards lower water levels, as the present data suggest, then this is a concern. 2 Delaying approval of Phase 3 will allow time for collection of additional data that should provide greater insight regarding long tenn grOl.mdwater trends. This phase should not be approved for landfilling until this data and associated long-tenn penonnance modelling has been peer reviewed. 2 5iz- ~ should be modified to reduce the height or slope of the waste mound, or that more field data be obtained to demonstrate that the proposed slopes are indeed safe. Annual monitoring reports RecogDising the number of issues that have been raised over more than a decade regarding the design, cODstruction and operation this landfill, combined with public concern, the peer reviewers considered it important that the annual reports for the landfill moDitoring be subjected to independent expert peer review. This would provide the public with independent reviewer who could review the technical information, identifY any deficiencies or problems, and explain the implications of the moDitoring data to representatives of the public. Concluding comments ' There are other issues raised in the full peer review, however I believe that this summarizes the key issues likely to be of interest to the public that arise from the review. I hope that this letter adequately explains them. Do not hesitate to contact me if you have additional questions. Yours truly, R. Kerry Rowe, Ph,D., D.Eng., P.Eng., FRSC, FCAE, FEIC President 3 Page 1 of 1 .. ~J - Jennifer Zieleniewski From: Linda Murray [hmurray@bconnex.net] Sent: Monday, August 09,20044:26 PM To: Jennifer Zieleniewski Cc: Marilyn pennycook Subject: AGENDA ITEM FOR NEXT COUNCIL MEETING Importance: High Dear Jennifer, I'm sorry for the delay in sending this letter to the clerk to be added to the agenda for the next council meeting. I spoke with her on Friday and she said in order for it to be included in the agenda, I should forward a copy of the letter to you and you would advise me if this is possible at this time or may have some other ideas on handling this request. Due to the time frame of the conference being held this September, I would appreciate if it could be considered during the next council meeting. Again, my apologies for the delay in having this sent to the township. Sincerely, \?~ ~& ~~ ~~& J,-vvy--- , Hugh Murray President Oro-Medonte Firefighters Association Phone 327-5706 ~. , '\ ~~l~ 9)- 8/1 0/2004 Page 1 of 1 l'J - ~ Jennifer Zieleniewski From: Sent: To: Linda Murray [hmurray@bconnex.net] Tuesday, August 10, 2004 10:54 AM Jennifer Zieleniewski Subject: RE: AGENDA ITEM FOR NEXT COUNCIL MEETING Dear Jennifer, Thank you so much. The township will be recognized appropriately through event signage, on the brochure, on the website, and by thanking the mayor and council members specifically at the event for hosting it and supporting the conference. Sincerely, Hugh -----Original Message----- From: Jennifer Zieleniewski [mailto:cao@oro-medonte.ca] Sent: August 10, 2004 10:29 AM To: Linda Murray Subject: RE: AGENDA ITEM FOR NEXT COUNCIL MEmNG Linda I did not get your message. Jennifer From: Linda Murray [mailto:hmurray@bconnex.net] Sent: Tuesday, August 10, 2004 10:22 AM To: Jennifer Zieleniewski Subject: RE: AGENDA ITEM FOR NEXT COUNCIL MEmNG Spam: Symantec Mail Security replaced Message Body with this text message, The original text contained prohibited content and was quarantined. ID:ORONA VEX::SYQl7841e521 8/1 0/2004 Oro-Medonte Firefighters Association 170 Memorial Avenue, Suite 166 Orillia, Ontario L3V 7M9 SJ-3 August 6th, 2004 Mayor and Council Township of Oro- Medonte P.O. Box 100 Oro, Ontario LOL 2XO ~~~. Dear Mayor Craig and Members of Council, The Oro-Medonte Firefighters Association has been fortunate enough to have been chosen to host this year's Annual Conference of the Canadian Volunteer Fire Services Association. This year's conference will be held on Friday, September 24th through Sunday, September 26th at the Travel Lodge Hotel in Orillia. We had attempted to book the conference within the township, however, due to booking conflicts and financial restraints, we were unable to do so. However, we hope to work with Lake Country to provide a bus tour of the township and a tour oflocal artisans, shops and attractions as part of the spouse program. First of all, I would like to welcome all of you to attend the opening ceremonies at the Travel Lodge on Friday evening and will let you know the specific time as we finalize the agenda. We would appreciate if Mayor Craig would speak at the ceremonies to welcome all of the volunteer firefighters to Oro-Medonte - some of which will be travelling as far away as British Columbia and Newfoundland. We will also provide you with two tickets to the banquet for the mayor and his wife, or his designate, to attend on Saturday night. Last year's conference was a big success and was held in Lunenburg, Nova Scotia. The municipality and provincial government donated $2,500 each and sponsored events at the conference. We respectfully request that the Township ofOro-Medonte also donates $2,500 and sponsors the Wine & Cheese at the Opening Ceremonies on Friday night. Weare also requesting support from the province through our MPP Garfield Dunlop. The cost ofthe three day conference is only $135.00 per firefighter, thus we need the support of caring doners in order to keep the cost affordable for those to attend. This conference boasts renowned guest speakers, valuable workshops and seminars, and a trade show of various suppliers and distributors. As you are well aware, volunteer fire departments, like ours, are well trained and a valuable asset working hard to keep our communities safe and secure. This conference will continue to train Canadian Volunteer Firefighters and will be well covered within the local media. Thank you for your kind consideration. We hope you will support our efforts. Sincerely, Hugh Murray President REGISTRATION FORM: Yes No * Use a form for each registrant Before August 27th, 2004 $135.00 After August 27th, 2004 $155.00 Spouse/Partnership Registration Before Aug. 27 $80.00 After Aug. 27 $100.00 Total enclosed: $ Please make cheques payable to: Oro-Medonte Firefighters Association 170-1 Memorial A venue, Suite 166 Orillia, Ontario L3V 7M9 Visit www.meba.calcvfsa for more info Watch our website for trade show info Guest Speakers: Timothy Sendlebach Tim is currently working as the Chief of Fire Training for Savannah Fire & Emergency Ser- vices in Georgia. In July, 2002, Tim was awarded the prestigious Innovator of the Year Award from the ISFSI for his innovative train- ing ideas and concepts in the area of firefighter safety and survival. CVFSA 2004 CONFERENCE Canadian Volunteer Fire Services Association Mike Chiaramonte Mike is a 37 year member of the fire service and is currently chief fire inspector of the Lyn- brook Volunteer Fire Department and former chief. He is a certified New York State Code Enforcement Official and Current EMT - Criti- cal Care Certified. Mike is a speaker and pre- senter at many major conferences across the country. SEPTEMBER 24TH - 26TH, 2004 TRAVELODGE HOTEL ORILLlA, ONTARIO HOSTED BY: ORo-MEDONTE FIREFIGHTERS ASSOCIATION Gary Scott Gary Scott has been the fire chief of the Camp- bell County Fire Department for 14 years and is the national legislative chair of the volunteer combination officers section of the Interna- tional Association of Fire Chiefs. David Hodgins David is currently British Columbia's Fire Commissioner and former London, Ontario Fire Chief. Daniel Collins Daniel Collins is chairman of the board and president of Operation Respond Institue Inc. (ORI), a not-for-profit institute dedicated to improving emergency response at transporta- tion incidents. The program is presently in 50 states, Canada and Mexico with more than 4,500 emergency centres involved. CVFSA 2004 ANNUAL CONFERENCE . . Successful fire departments now combine planning, smart growth and training with education to turn out the best trained firefight- ers. The Canadian Volunteer Fire Services Association is made up of volunteer and part-time fire- fighters from across Canada. We pride ourselves on serving the professional volunteers across this land. Professionalism is an atti- tude, not a po- sition. It's pro- fessional in attitude to con- tribute to your community and to give of your free and family time to keep your community safe. The 2004 An- nual Meeting and Educational Seminars of our Association wjJJ be held in OriJJja, Ontario this year. There wjJJ be seven education seminars combined with social activity and the ability to network. Space is limited, so book early. Conference Program: Friday, September 24th Registration Opening Ceremonies Timothy Sendlebach, Keynote Wine & Cheese: Oro-Medonte Greet Uniform Crest & Pin Swap Bring your station epaulet or lapel pins and trade with others from across Canada in attendance. Saturday, September 25th Chief Gary Scott Coffee Break Timothy Sendlebach Lunch Break Fire Commissioner David Hodgins Coffee Break Muscular Dystrophy Canada CVFSA Business Meeting End of Day Annoucements Official Banquet & Entertainment Industry Representatives Many of our Association Partners will be available for you to speak with regarding our many services: CVFSA/MEBA On & Off Duty Insurance Programs CLARICA Retirement Plans Volunteer Voice Magazine CVFSA Master Card Program Sunday, September 26th Chief Mike Chiaramonte Coffee Break CVFSA Partner Speaker - NFPA CVFSA Partner - Operation Respond Lunch Break Chief Mike Chiaramonte Coffee Break Speaker - T.BA CVFSA Business Meeting (30 min.) Closing Ceremonies Operation Respond GREIS software which is a powerful software program to assist in hazardous materials and passenger railroad response. Vacations for Heroes Amazing prices on wonderful vacation destinations - our newest membership benefit! ) LIt Requests to Waive Rental Fees 2004 Organization Facility Purpose Amount Account Carried! Requested Disbursement Defeated Oro District Lions Club Bayview Memorial Pavillion Supper $52.00 1-91-602-111-538 Note: It is recommended to Council that the listed organization be requested to submit the appropriate applicable fee. : <t " THE CORPORATION OF THE 148 Line 7 S., Box 100 Oro. Ontario LOL 2XO TOWN8IiIP r!?/V-Of JP6e&V~ Phone (705) 487-2171 Fax (705) 487 -0133 www.oro-medonte.ca APPLICATION FOR GRANT/SUBSIDY {RmrVl:fil I I I JUN 2 8 200l I . I I Or..",.... I I '1v-MEDONTE I '~ NOTE: GRANTS/SUBSIDIES ARE NOT A UTOMA TJCALL Y RENEWED EVERY YEAR. NOTE: ORGANJZA TIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS. NOTE: If additional space is required to complete your information, please use the attached sheet. Grant/Subsidy Request Amount $ PART A ~(jrf!.aniz~tfo~NiI~ie'~lIdAJdriess l;'(o;;"'iztfon Organization Name Address ORO 'j) 15,/2.1(:,( LIO>>S CLL{ & P.O. l3o~ Y5 City Ovo Provo 6~ Postal Code LDL 2>(0 F"" Y eL<1 Ie.. LCt.""-" 5D-'\ TeJephone (7C)) Y87-7388 Conta<:t E-mail +\-U>1k.., ICit4'5D''1. @ <DieiS . (:0,""" Fax PART JJ...:. Orf!.an;zalioll.(;eneraliJl(ormatioll Membership Fee }f Applicable t1 (;,0, Number of Members 05 Out of Town Residents Geographic Area Served .~ 0'<' f'r\ e .r -- 0"0 . JoU)r.s}..: l' Date Formed /JPY;' ( /973 Outline the mission, purpose and objectives of your organization. r -n"YOlACii-. vnC'...,... b-er5h.: J to, 'fcY/de 2duJi JYlC'/1 211<1 v.;or'rj.!","1 ;.1 t//€ -tovr/'hev O"tl TOU)'1S~: f 20'". Ofpo,.J:;IA~;t:i to St?fv.e tl!(;/5< kS5t~JYf4",C't:C ,:1-; -th eCOt:JtsHLHI:ty a,tJ be1 0 '1,! I e5pec.'?/I't ch: Ich'~rI. .?...d 70"dJ, i ; r~ Suet, ~n"2~ .?S 5<:J1;~ 2nd. {.,edV'YIJ C{.)"IJeYV~i:::D.-1} Ji.?bett'J .:?nc! d;;;dyS:s.! Sp",,65 (?;?d v....(.y~t!'c-r:..','M I , Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc. ) and registration number if applicable. f') Drt - pycrt: ~ I Other Sources of Revenue (inc1ude amounts that have been received or that are anticipated - other grants/subsidies, private funding, etc.). ?4+n of O/,<II;~ t-o",,-f-:ve Ht:'~ /vf...;.t.ef- 2+ rVl" I-A 1 >hDO-t:s' , ee( refit C?/ld kJ 'j;4: If'/ c;-r -t~o ~')Y}L{2( C.x.ee I:: ~ L~)h1''J1UFl'' I (;, (c'h.J.,.r' ;1/l'vAd4.. T:'clc-e-fs'. :> Purpose for which the current grant/subsidy, if approved, would be used. Give complete details - (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (facility subsidization, photocopying, secretarial, etc.). Previous grants/subsidies from the Township? Year of Request: Year of Approval: Amount Requested: $ Amount Approved: $ Date: ~ ~8/ ;J.oo'f - I-r;;:,,,,/t- i .. _ N,ame & Position ~""'1 , ~..~k?' Date: Name & Position Note: Personal information contained on this form is collected pursuant to the Municipal Freedom of Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for grants. Questions about this collection should be directed to the Freedom ofJnformation Coordinator, The Corporation of the Township of Oro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario, L'OL 2XO. Please use this additional sheet (and attach more if required) to complete the information requested on the Grant/Subsidy Application Form. Outline the mission, purpose and objectives of your organization. Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc. ) and registration number if appJicable. Other Sources of Revenue (include amounts that have been received or that are anticipated - other grants/subsidies, private funding, etc.). Purpose for which the current grant/subsidy, if approved, would be used. Give complete details - (i.e. project or event description, time frame, community benefits). Do you currently receive other grants or subsidies from the Township (faci}ity subsidization, photocopying, secretarial, etc.). Previous grants/subsidies from the Township? Year of Request: Year of Approva}: Amount Requested: Amount Approved: / TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: ADM 2004-35 Committee of the Whole Marilyn Pennycook, Clerk Subject: Department: Council Administration Proposed Street Names for C.ofW. Draft Plan of Subdivision, Date: 431 - 90046, August 11, 2004 Motion # Concession 10, Lot 10, R.M. File #: 912 Old Barrie Road East, Hawkestone Date: Roll #: II BACKGROUND: II Correspondence dated July 26, 2004 was received from Tim Cane, Jones Consulting Group Ltd., requesting confirmation of the proposed street names for the Draft Plan of Subdivision, 43T - 90046, Concession 10, Lot 10, 912 Old Barrie Road East, Hawkestone (Attachment #1). A sketch of the subdivision is included for information (Attachment #2). The developer has included historical information and requests Council's favourable consideration of the proposed street names. ALYSIS: The proposed street names have been circulated internally to the Senior Planner, Fire Chief and Public Works Superintendent. There were no concerns provided by these Department Heads regarding the proposed street names. The proposed street names have been circulated externally to the Townships of Severn, Springwater, Tay and Tiny and to the Cities of Barrie and Orillia. The Township of Springwater has a "Houden Street" located in Elmvale. No other conflicts exist. - 2 - II RECOMMENDATION(S): II 1. THAT Report No. ADM 2004-35 be received and adopted. 2. THAT the names Houben Crescent and Key Court be approved for the Draft Plan of Subdivision, 43T - 90046, Concession 10, Lot 10, 912 Old Barrie Road East, Hawkestone. 3. THAT the Clerk bring forward the appropriate by-law for Council's consideration. 4. AND FURTHER THAT Jones Consulting Group Ltd. be notified of Council's decision. Res,pecttulIY SUbm~itted' Ji r, < /; i J ! (i\~. ^., " Marilyn Pen~1Ycook (j Clerk /r~-d:) ~~jv)1f C.A.O. \/ v Date: {;u '- (S 0 J 0 ~ C.A.O. Comments: Dept. Head - 2 - 7-26-04; 9:47AM; ; 1 '# 1/ L .... ATTACHMENT 1 .....,J ....,.... .......:.~. .~.... ~..... ...... Fax Memo J C?N~~~lTD' PlANNERS. ENGlNH!\S, SUkVJ;YOkS To Margaret Prewer Copy Brenda & Hubert Houben From Tim Cane Date 26th July 2004 Our file HOU - 04181 Firm Township of Oro- Medonte Fax 487-0133 Firm Fax 487-0071 We ore transmitting 2 pages (including cover page). Please call us if you do not receive all pages, Re: Draft Plan of Subdivision - 912 Old Barrie Road East, Howkesfone - Proposed street Names Hi Margaret. Further to my call last week, this fax is to resubmit the proposed street names for the above draft plan of subdivision. As you are aware Marilyn recently sent us a letter indicating that the previous proposed street names were not in accordance with the Township's Street Naming Policy. Our clients, using the Township's Street Naming Policy, have revisited the proposed names and wish to name the two streets as follows: · Key Court - This name has been chosen from the supplied list of available names from the Oro and Medonte Memorial Rolls. · Houben Crescent - While this name was submitted previously, we wish to resubmit this name on the following basis: - o The Township's Street Naming Policy specifically indicates in Section 2 that where there are 2 or more street names, at least one name will have regard to Section 1 (ie. Memorial Roll), o While not historically significant at the municipal level, Houben Crescent reflects the Houben family's presence in the Township since the early 19605, This presence is reinforced by Houben family members resting in the cemetery opposite the site in the Knox Presbyterian Church grounds. In addJtion, it is the intention of at least one of the Houben sons is to relocate into the proposed subdivision. Suite 100.300 lokeshore Drive. Borrle. Ontario l4N OB4 705-734-2538 . 705-734-1056 fax. www.jonesconsultlng.com 7-26-04; 9:47AM; ; 1 # 2/ 2. ." Fax Memo o It is not considered that Houben Crescent could be confused with Houden Street in Elmvale. Not only is Elmvale in a separate Municipality but is approximately 30 km from the approved subdivision. We also understand, through the current 911 renaming process in Hamilton- Wentworth, that similar street names con be adequately identified uniquely for 911 services through the use of alternative descriptions (ie. Street versus Crescent) We look forward to the Township's consideration of the revised street names to assist our clients in obtaining final approvaJ for their development. If you hove any comments, suggestions or questions, please give me a call on 734-2538 ext 250. Regards, ~~ Tim Cane Suite 100.300 lokeshore Drive. 8arrie. Ontario L4N OB4 705-734-2538 . 705-734-1056 fQx. www.jonescansulting.com ATTACHMENT 2 >. >. KEY PLAN CQ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. TR2004-22 To: Committee of the Whole Prepared By: Paul Gravelle Subject: Development Department: Treasury Charges Reserve Fund - Policing Component Council C. of W. Date: August 3, 2004 Motion # R.M. File #: Date: Roll #: BACKGROUND: In 2002, the OPP Sub-station construction was financed as follows: From Development Charges Reserve Fund From Reserve for Policing From Contigency reserve From Working Fund reserve $ 80,000.00 $150,000.00 $ 17,323.28 $318,241.00 The financing from the Development Charges Reserve Fund was based on the estimated balance of the Policing component of the Development Charges Reserve Fund at the expiry of By-law 99-81 in July, 2004. ANAL YSIS: Due to higher than anticipated building activity in the last two years, the balance of the Policing component of the Development Charges Reserve Fund as at July 31,2004 is $26,084.18. The background study to the recently passed Development Charges By-law anticipates no growth-related capital expenditures in the area of Policing in the next ten years. As such we respectfully recommend the transfer of the above balance to the Working Fund reserve. . COMMENDATION S : 1. THAT Report No. 2004-22 be received and adopted. 2. THAT the Treasurer is hereby directed to transfer the balance of the Policing component of the Development Charges Reserve Fund, being $26,084.18, to the Working Fund Reserve. Respectfully submitted, ~ Paul Gravelle Treasurer C.A.O. Comments: Date: b^-~ ~ C.A.O. J Dept. Head -2- TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: TR 2004-20 Committee of the Whole Bonnie McPhee Subject: Department: Council Treasury Statement of Accounts C.ofW. Date: July July 30,2004 Motion # R.M. File #: Date: Roll #: Following is the statement of accounts for the month of July 2004. Batch No. Date Amount AC00278 AC00279 AC00280 AC00281 July 08, 2004 July 14, 2004 July 21,2004 July 28, 2004 $ 201,433.85 379,168.22 113,084.54 286,731.54 $980,418.15 PR00018 PR00021 July 10, 2004 July 24, 2004 $ 75,653.71 78,953.42 1 13 Total $ 1,135,025.28 RECOMMENDATION S : 1. THAT Report No. TR 2004 - 20 be received. 2. The accounts for the month of July 2004 totaling $1,135,025.28 are received. Respectfully submitted, ~~~ p:/~ Bonnie McPhee Accounting Clerk C.A.O. Comments: Date: C.A.O. Dept. Head - 2 - " r. TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: PR 2004-06 Committee of the Whole Chris Carter Subject: Department: Council Parks and Recreation Update re: Community C.ofW. Halls Date: August 5, 2004 Motion RoM. File #: # Date: Roll #: BACKGROUND: During the 2004 Budget Deliberations, Council requested that staff provide an update with respect to the Community Halls "day-to-day" operations and capital expenditures. The Township's seven community halls are: Carley; Craighurst; Eady; Edgar; Hawkestone; Jarratt; and Warminster. A map is attached identifying the location of each community hall (attachment #1). II ANALYSIS: It All capital funds allocated for the community halls are drawn from the Recreation Reserves. Currently, the Recreation Reserves has a balance of $206,779.00. The Safe Drinking Water Act (2002) requires compliance in 2005. The cost to bring the seven community calls into compliance will be $100,000.00 financed from the Recreation Reserves. The spreadsheet below summarizes the community halls financial statements from 2001 to present (as of June 30th). - 1 - Financial Statement Summary Community Halls I \De .a # OF BOOKINGS REVENUE EXPENSES SURPLUS/DEFICIT RESERVE Township Capital Share Carlev 6 2444.40 1785.79 658.61 3853.84 2808.00 Craiqhurst 5 1383.60 786.84 596.76 5287.38 600.00 Eadv 21 2046.07 2312.27 -266.20 16895.57 16500.00 Edqar 16 4441.54 4590.64 -149.10 4123.30 20402.25 Hawkestone 37 7157.38 7430.85 -273.47 -187.29 3013.54 Jarratt 13 10239.42 3863.92 6375.50 -1741.95 1994.12 Warminster 4 976.63 1918.44 -941.81 -2596.88 0.00 2001 # OF BOOKINGS REVENUE EXPENSES SURPLUS/DEFICIT RESERVE Township Capital Share Carlev 8 2172.27 2379.76 -207.49 3646.35 2164.49 Craiqhurst 5 2723.44 803.19 1920.25 7207.63 0.00 Eadv 16 8586.59 13026.51 -4439.92 12455.65 14817.13 Edqar 22 4396.19 3365.47 1030.72 5154.02 833.38 Hawkestone 31 6070.01 7380.86 -1310.85 -1498.14 3649.31 Jarratt 24 17663.83 6001.85 11661.98 9920.03 7452.00 Warminster 7 1109.03 2173.89 -1064.86 -3661.74 0.00 2002 # OF BOOKINGS REVENUE EXPENSES SURPLUS/DEFICIT RESERVE Township Capital Share Carlev 10 1774.47 1960.33 -185.86 3460.49 419.25 Craiqhurst 30 735.27 755.30 -20.03 7187.60 0.00 Eady 29 6228.10 19899.83 -13671.73 -1216.08 19002.82 Edqar 21 4388.48 3391.93 996.55 6150.57 573.42 Hawkestone 16 4932.41 5072.28 -139.87 -1638.01 750.00 Jarratt 21 7061.12 8899.05 -1837.93 8082.10 4062.23 Warminster 9 987.54 2083.69 -1096.15 -4757.89 0.00 2003 # OF BOOKINGS REVENUE EXPENSES SURPLUS/DEFICIT RESERVE Township Capital Share Carlev 121.74 1893.70 -1771.96 1688.53 8260.00 Craiqhurst 284.12 427.53 -143.41 7044.19 *****430.00 Eadv 3724.36 4277 .37 -553.01 -1769.09 2150.00 Edqar 2015.82 2288.01 -272.19 5878.38 1025.00 Hawkestone 4115.00 5579.36 -1464.36 -3102.37 13810.00 Jarratt 3761.50 3775.64 -14.14 8067.96 16560.00 Warminster 545.37 2341.33 -1795.96 -6553.85 3420.00 2004 as of June 30 ***** Does not include fire damage of $5,000.00 (budget over-run). Note: Revenues are a good indicator of the activity in the various halls. It should be noted that; Old Town Hall has not been included in the report, given the Hall is managed directly by the Township Staff, and nor the Shanty Bay Community Hall, given it is in partnership with the Public School Board. - 2 - .. Staff reviewed the Community Halls Financial/Usage Statements from 2001 to 2003, and offer the following for Council's consideration. e- Carley Community Hall Carley Community Hall has had an average of eight bookings per year over the past three years and is not available to rent during the winter months. The Hall has incurred a deficit for the past two years, but has money in their reserves to assist with meeting their operating and capital expenditures. Presently, Carley Community Hall reserves are at $1,688.53, but there is an operating deficit of -$1,771.96. Outlined below are the capital expenditures for 2004 and 2005 that will be required for the Carley Community Hall. Amount 2004 Accessibility Upgrades (approved in 2004 budget, pending $ 8,260.00 direction) 2005 Drilled Well Safe Drinkin Water Act - 2005 ex enditure Water System Upgrades (Safe Drinking Water Act) - 2005 ex enditure $15,000.00 $10,000.00 I Total 2004 + 2005 Capital Expenditures I $33,260.00 Given the low number of rentals, the diluting reserve, and a high financial commitment for capital costs, it is recommended that staff be authorized to meet with the Hall Board Members to solicit input with respect to future usage and the future financial viability of the hall. Warminster Community Hall Warminster Community Hall has had an average of seven bookings per year over the past three years and is open year round. The Hall has incurred a deficit for the past three years, and has no reserve. At the end of the 2003 Calendar year, the Warminster Community Hall had a deficit in their reserves in the amount of -$4,757.89. Staff have met with Hall Board member Dennis Barkley, from Warminster Community Hall, with respect to hosting a public meeting to seek input. The board member was in agreement that a public meeting would be a good idea. - 3 - Outlined below is the cost to install the Accessibility Upgrades to Warminster Community Hall. ~ Amount 2004 Accessibility Upgrades (approved in 2004 budget, pending $ 3,420.00 direction) It is recommended that staff host a public meeting to solicit comments with respect to the future usage and future financial viability of the Warminster Community Hall and report back to Council. Note: Warminster Community Hall is on the Municipal Water System and, as such; no upgrades will be required to comply with the Safe Drinking Water Act. Crai~hurst Community Hall Staff met with George Burnham of the Craighurst Community and were advised by Mr. Burnham that the board members were stepping down from their positions. No new Hall Board member names have been submitted for consideration. Outlined below are the costs to install Accessibility Upgrades and repair the fire damage to the Craighurst Community Hall. Amount 2004 Accessibility Upgrades (approved in 2004 budget, pending $ 430.00 direction) Permanently repair fire damaQe $ 5,000.00 It is recommended that staff host a public meeting to solicit comments with respect to the future usage and future financial viability of the Craighurst Community Hall and report back to Council. Eady Community Hall Outlined below are the costs to install Accessibility Upgrades and Water System Upgrades to the Eady Community Hall. \ 2004 Accessibility Upgrades I ;m:.::t Amount 2005 Water System UpQrades $ 10,000.00 - 4 - .. Ed~ar Community Hall Outlined below are the costs to install Accessibility Upgrades and Water System Upgrades to the Edgar Community Hall. Amount 2004 Accessibility Upqrades 625.00 Amount 2005 Water System Upqrades 25,000.00 Hawkestone Community Hall Outlined below are the costs to install Accessibility Upgrades and Water System Upgrades to the Hawkestone Community Hall. Amount 2004 Accessibility Upqrades $6,810.00 Amount 2005 Water System Upqrades $10,000.00 Jarratt Community Hall Outlined below are the costs to install Accessibility Upgrades and Water System Upgrades to the Edgar Community Hall. Amount 2004 Accessibility Upqrades $9,060.00 Amount 2005 Water System Upgrades $25,000.00 Note: Yearly Monitoring cost of the new water system will be approximately $1,000.00 per hall. The total estimated cost is $70,000.00 to bring the Eady, Edgar, Hawkestone and Jarratt Community Halls into compliance with the Safe Drinking Water Act in 2005. It is Recommended that staff be authorized to proceed with the 2004 budget approved accessibility upgrades for the Eady, Edgar, Hawkestone and Jarratt Community Halls for a total amount of $16,495.00. - 5 - loe-\D .. ECOMMENDATION S : 1. THAT Report No. PR 2004-06 be received and adopted. 2. THAT staff be authorized to host public meetings at Carley, Craighurst, and Warminster Community Hall to solicit input with respect to the future usage and future financial viability of the Halls and report back to Council. 3. AND FURTHER THAT staff be authorized to proceed with the 2004 budget approved accessibility upgrades for the Eady, Edgar, Hawkestone and Jarratt Community Halls. Respectfully submitted, /p~ Chris Carter Recreation Co-ordinator Co i(\UAJv - AD \())doQ~ . CAU' - 6 - .. ~7T/KI7A1c;r,J- .# / ~e::;eN~ /. C,4~ C. H. J.. CRAt,tf"AS, (!. t+. .3. €Irf>'i c.. t+ . q.EeWC.~. ~ tf)ryJk.t~rotl€ C. f-\. b.)~f\""'" ~. f\. 1. WMrV\ftJgfG~ (!,. il. Page 1 of 1 Jennifer Zieleniewski From: Harry Hughes [hhughes@bconnex.net] Tuesday, August 10, 2004 8:04 AM Jennifer Zieleniewski Sent: To: Cc: Neil Craig; Harry Hughes; Ruth Fountain; John Crawford; Paul Marshall; Ralph Hough; Dan Buttineau Subject: Public Relations Expenditure Hello Jennifer: The Income Statement for July 2004, page 11 of 54 - line 1-66-661-209-738 Public Relations shows an entry of $5144.34. I understand that most of this expenditure relates to Cheque # BO 15171 in the amount of $6,098.46 for "Eenhoorn Retirement Party". Establishing a total Public Relations budget of $8000 signifies that Council did not contemplate such a large expenditure for the retirement during the budgeting process. With this large expenditure the Public Relations Budget is now in deficit. Please clarify why the process for determining an expenditure of this amount did not include it being brought before Council and the notification of all Council members prior to them attending the event. Thank you for your assistance in this matter. Deputy Mayor Hughes 8/1 0/2004 Account Details Township of Oro-Medonte Public Relations Account 1-66-661-209-738 Type Expense Tax Standard Rebate Partial Resp. Level Treasury Retired Transactions 2004/02/04 JE00649 2004/02/04 AP00302 2004/02/18 AP00306 2004/03/03 AP00308 2004/03/10 AP00309 2004/03/11 JE00667 2004/03/24 AP00311 2004/03/24 AP00311 2004/03/25 JE00671 2004/04/14 AP00314 2004/04/21 AP00315 2004/04/27 AP00316 2004/05/05 AP00317 2004/05/12 AP00318 2004/05/19 AP00320 2004/05/19 AP00320 2004/05/19 AP00320 2004/05/19 AP00320 2004/05/19 AP00320 2004/06/02 AP00322 2004/06/02 AP00322 2004/06/02 AP00322 Fund 1 Department 66 Sub-dept 661 Activity 209 Ta~ 738 04-072 Medonte Book-Dickie Hutchinson - History committee Fendley's Flowers Cheque: B013517 Late Jim Shellswell Kempenfelt Flowers Cheque: B013672 In Memory of Bill Ostrowalker 100.00 North Eastern Ont Regional Cancer Centre Cheque: B013816 Shaw's 100th Anniversary 68.92 Marsden's Trophies Cheque: B013880 04-143 Adj GST rebate AP 302 Polar fleece pullovers 1,141.21 TMS Embroidery & Silk Screening Cheque: B014047 Late Joseph Ball Street's Flower Shop Cheque: B014045 04-188 Re-all Fleece pullovers Twyla Campbell Street's Flower Shop Cheque: B014245 Late Erich Kolbe Street's Flower Shop Cheque: B014323 Late Mr. Reid Street's Flower Shop Cheque: B014397 In memory of Elaine Davie Barrie Ribbons of Hope Cheque: B014407 Tamara Obee Fendley's Flowers Cheque: B014481 Invitations - Paul E Petty Cash Cheque: B014607 Simcoe Trophies-Plate {Paul E Petty Cash Cheque: B014607 Gray, Winnifred Dorothy Street's Flower Shop Cheque: B014626 Eenhoorn-retirement invite The Village Gallery & Frameshop Cheque: B014631 Eenhoorn-frame print The Village Gallery & Frameshop Cheque: B014631 Watch Unistitch Incorporated Cheque: B014 7 49 plaque for Tim Crawford Marsden's Trophies Cheque: B014714 Bell Retirement gift Unistitch Incorporated Cheque: B014749 Paid 5,922.97 Committed 0.00 Balance 5,922.97 Debit 34.58 55.50 108.00 210.60 226.80 270.00 GENERAL GENERAL GOVERNMENT COUNCIL EXPENDITURES PUBLIC RELATIONS Bud~et 12,000.00 Unallocated 6,077.03 Credit Balance 34.58 90.08 46.96 137.04 237.04 305.96 1.50 304.46 1,445.67 81.00 1,526.67 1,141.21 385.46 448.10 62.64 556.10 81.00 637.10 75.00 712.10 48.33 760.43 9.67 770.10 8.64 778.74 81.00 859.74 51.57 911.31 1,121.91 1,348.71 68.58 1,417.29 1,687.29 Tuesday August 10, 2004 1:03:25 PM (obee) Page 1 of2 Account Details Township of Oro-Medonte Account 1-66-661-209-738 Public Relations 2004/06/08 AP00323 change plak & re-assemble 21.60 1,708.89 The Village Gallery & Frameshop Cheque: B014824 2004/06/16 AP00324 Crawford - History Committee 25.53 1,734.42 TD Purchase Manager Cheque: B014915 2004/06/16 AP00324 engrave plates 27.00 1,761.42 Simcoe Trophies Cheque: B014911 2004/06/16 AP00324 Art Appreciation Gallery-Eenh 221.40 1,982.82 TD Purchase Manager Cheque: B014915 2004/06/16 CR00890 Gravelle - Eenhoorn watch 30.00 1,952.82 2004/06/16 CR00890 Mathieson - Eenhoorn watch 30.00 1,922.82 2004/06/23 AP00325 invitations, pen/Eenhoorn 7.93 1,930.75 Business Depot / Staples Cheque: B014938 2004/06/23 AP00325 Eenhoorn - Flowers 166.79 2,097.54 Flowers and Pine World Cheque: B014950 2004/06/29 AP00326 30 - watches 820.48 2,918.02 Unistitch Incorporated Cheque: B015092 2004/07/08 AP00327 06/25 Bell-Presentation bqt 70.20 2,988.22 Street's Flower Shop Cheque: B015132 2004/07/21 AP00329 Ken Robbins 75.06 3,063.28 Street's Flower Shop Cheque: B015295 2004/07/29 JE00719 04-535 re-all Eenhoorn Party costs 4,999.08 8,062.36 2004/08/04 AP00331 Empl Mtg-Donuts, cert, cookie 48.77 8,111.13 Petty Cash Cheque: B015406 2004/08/04 AP00331 cards, supplies/Eenhoorn Part 26.10 8,137.23 Petty Cash Cheque: B015406 2004/08/04 AP00331 Watch engraving 34.56 8,171.79 Petty Cash Cheque: B015406 2004/08/09 JEOO725 04-566 Tran Deposit Bell Watch 80.00 8,091.79 2004/08/09 JEOO725 04-567 Pyrl Ded-Eenhoorn Party 1,320.00 6,771.79 2004/08/10 JE00726 04-576 E/C gst rebate Ck 15171-Horseshoe 28.34 6,743.45 2004/08/10 JEOO727 04-578 Tran Ck 15092 - watches 820.48 5,922.97 9,374.50 3,451.53 Tuesday August 10, 2004 1:03:25 PM (obee) Page 2 of2 InCOlne Statement For the period 2004/01/01 to 2004/07/31 Township of Oro-Medonte July Year 2004 Committed Balance Period Budget Unallocated %BallBudget SALARIES & BENEFITS (201) 8,556.14 70,873.61 0.00 70,873.61 74,130.00 3,256.39 95.61 MEETING FEES (203) \I~c 1-66-661-203-614 Mayor Neil Craig 150.00 5,040.15 0.00 5,040.15 6,419.00 1,378.85 78.52 1-66-661-203-615 Councillor Ruth Fountain 245.00 4,534.16 0.00 4,534.16 5,250.00 715.84 86.36 1-66-661-203-617 Councillor Ralph Hough 245.00 3,814.14 0.00 3,814.14 5,250.00 1,435.86 72.65 1-66-661-203-620 Councillor Paul Marshall 75.00 4,504.03 0.00 4,504.03 5,250.00 745.97 85.79 1-66-661-203-632 Deputy Mayor Harry Hughes 245.00 4,709.90 0.00 4,709.90 5,831.00 1,121.10 80.77 1-66-661-203-634 Councillor Dan Buttineau 245.00 4,472.52 0.00 4,472.52 5,250.00 777 .48 85.19 1-66-661-203-635 Councillor John Crawford 150.00 5,026.08 0.00 5,026.08 5,250.00 223.92 95.73 MEETING FEES (203) 1,355.00 32,100.98 0.00 32,100.98 38,500.00 6,399.02 83.38 EXPENDITURES (209) 1-66-661-209-651 Association Dues 0.00 3,691.15 0.00 3,691.15 3,691.00 -0.15 100.00 1-66-661-209-652 Insurance 922.32 922.32 0.00 922.32 1,058.00 135.68 87.18 1-66-661-209-663 Courier 459.00 3,163.02 0.00 3,163.02 3,500.00 336.98 90.37 1-66-661-209-675 Mobile Phones 0.00 164.00 0.00 164.00 245.00 81.00 66.94 1-66-661-209-677 Telephone 0.00 434.60 0.00 434.60 0.00 -434.60 1-66-661-209-700 Municipal Donations (Grants) 600.00 10,336.50 0.00 10,336.50 8,500.00 -1,836.50 121.61 1-66-661-209-738 Public Relations 5,144.34 8,062.36 1/ 0.00 8,062.36 7,000.00 -1,062.36 11 Q.18 EXPENDITURES (209)/ 7,125.66 26,773.95 0.00 26,773.95 23,994.00 -2,779.95 111.59 CAPIT AL (281) 1-66-661-281-852 Transfer To Election Reserve 0.00 15,000.00 0.00 15,000.00 15,000.00 0.00 100.00 CAPITAL (281) 0.00 15,000.00 0.00 15,000.00 15,000.00 0.00 100.00 COUNCIL (661) 17,036.80 144,748.54 0.00 144,748.54 151,624.00 6,875.46 95.47 HEALTH & SAFETY COMMITTEE (662) EXPENDITURES (209) 1-66-662-209-655 Publications 0.00 0.00 0.00 0.00 294.00 294.00 0.00 1-66-662-209-656 Subscriptions 0.00 0.00 0.00 0.00 175.00 175.00 0.00 1-66-662-209-657 Conventions/Seminars 0.00 100.00 0.00 100.00 56.00 -44.00 178.57 1-66-662-209-669 Education - Training 0.00 174.73 0.00 174.73 56.00 -118.73 312.02 c- 1-66-662-209-701 Stop/Program 0.00 67.61 0.00 67.61 294.00 226.39 23.00 ~ EXPENDITURES (209) 0.00 342.34 0.00 342.34 875.00 532.66 39.12 Tuesday August 03, 2004 10:22:53 AM (g ravelle) Page 11 of 54 August 11, 2004 DRAFT COMMUNICATION PROCEDURES During January of 2004 Oro-Medonte Council discussed procedures that could enhance communications. There is a need to formally determine the procedures to be consistently implemented. In July, the Deputy Mayor agreed to bring forward a list of procedures emulating from the discussions for Council's consideration at the August meeting. A. Establishing a list of items that council wishes to achieve: PROCESS: o An initial list of items emulating from budget deliberations be created and submitted to Council at the time the budget is ratified. o Elected officials meet, make modifications and finalize this list. o List is utilized by staff when establishing individual corporate performance objectives o Periodic updates be built into Council/Committee of Whole meetings o Summary of successes be provided to council prior to the next round of budgeting o Communicated to public as appropriate (NSCN) B. Additional Items Referred to Staff throughout the year: o "Quarterly" Reports to Council * Last meeting of the months - April, June, October, December *List includes - Date referred - List of items completed - List of items outstanding , TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: COMMITTEE OF THE Prepared By: WHOLE EES2004-37 Keith Mathieson Subject: Department: Council Horseshoe Valley Resort Ltd./ Engineering and New Millennium Homes Limited Environmental Services C. of W. (Heights of Horseshoe Date: Townhouses) - Site Plan August 5,2004 Motion # Agreement A.M. File #: D11-13915 Date: Roll #: 020-010-00400 BACKGROUND: Horseshoe Valley Resort Ltd./New Millennium Homes Limited are proposing to construct a twenty- four (24) unit townhouse development located north of Horseshoe Valley Road, in the former Township of Medonte (Part of the Original Road Allowance between Concessions 3 and 4, designated as Part 21 on Plan 51 R-32830, Township of Oro-Medonte (Geographic Township of Medonte) - Part of Parcel 1-3, Section 51-Med-3, being Part of Lots 1 and 2, Concession 3, designated as Parts 15,16,18,19,20,37 and 39 on Plan 51R-32830, Township of Oro-Medonte (Geographic Township of Medonte) - Parcel 1-5, Section 51-Med-3, being Part of Lot 1, Concession 3, designated as Parts 3 and 4 on Plan 51 R-32830, Township of Oro-Medonte - Part of Parcel 1-6, Section 51-Med-3, being Part of Lot 1, Concession 3, Township of Oro-Medonte, formerly Township of Medonte, designated as Part 2 on Plan 51 R-32830 - Part of Parcel 1-12, Section 51-Med-4, being Part of Lot 1, Concession 4, in the Township of Oro-Medonte, in the County of Simcoe, and designated as Parts 10, 11, 12 and 13 on Plan 51 R-32830 (Geographic Township of Medonte) - Parcel 1-13, Section 51-Med-4, being Part of Lot 1, Concession 4, designated as Part 31 on Plan 51 R-32830). II ANALYSIS: II On March 26, 2004, this development proposal was presented to the Site Plan Committee, at which time revisions were required to the Site Plan and M.O.E. approvals were outstanding. All Township staff and Committee comments have now been addressed and all approvals have been received. MMENDATION S : 1. THAT Report No. EES2004-37 be received and adopted. 2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Horseshoe Valley Resort Ltd./New Millennium Homes Limited to construct a twenty-four (24) unit townhouse development, upon receipt of the required Letter of Credit prior to August 11, 2004. 3, THAT the Clerk prepares a By-law for Council's consideration. 4. AND THAT the Developer's be notified of Council's decision. Kei Mathieson Director of Engineering and Environmental Services r~ ~ - 2 - . APPENDIX" A" SITE PLAN AGREEMENT - between - HORSESHOE V ALLEY RESORT LTD. HEIGHTS OF HORSESHOE TOWNHOUSES - and - NEW MILLENNIUM HOMES LIMITED - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE DESCRIPTION OF LANDS Part of the Original Road Allowance between Concessions 3 and 4, Designated as Part 21 on Plan 51 R-32830, Township of Oro-Medonte (Geographic Township of Medonte) Part of Parcel 1-3, Section 51-Med-3, Being Part of Lots 1 and 2, Concession 3, Designated as Parts 15, 16, 18, 19,20,37 and 39 on Plan 51R-32830, Township of Oro-Medonte (Geographic Township of Medonte) Parcel 1-5, Section 51-Med-3, Being Part of Lot 1, Concession 3, Designated as Parts 3 and 4 on Plan 51 R-32830, Township of Oro-Medonte Part of Parcel 1-6, Section 51-Med-3, Being Part of Lot 1, Concession 3, Township of Oro-Medonte, Formerly Township of Medonte, Designated as Part 2 on Plan 51 R-32830 Part of Parcel 1-12, Section 51-Med-4, Being Part of Lot 1, Concession 4, in the Township of Oro-Medonte, in the County of Simcoe, and Designated as Parts 10, 11, 12 and 13 on Plan 51R-32830 (Geographic Township of Medonte) Parcel 1-13, Section 51-Med-4, Being Part of Lot 1, Concession 4, Designated as Part 31 on Plan 51 R-32830 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE July, 2004 By-Law No. 2004- Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 1 0 Schedule "A" Schedule "B" Schedule "C" Schedule "0" Schedule "E" THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Covenants by the Owners Covenants by the Township Development Restrictions Development Changes Security Compliance Co-operation Binding Effect Severability of Clauses Save Harmless SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction of Each Part of the Works Standard Township Letter of Credit 2 SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of accordance with Section 41 of the Planninq Act. 2004, in BETWEEN: HORSESHOE VAllEY RESORT lTD. Hereinafter called the "Owner" PARTY OF THE FIRST PART - and - NEW MillENNIUM HOMES LIMITED Hereinafter called the "Owner" PARTY OF THE SECOND PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE THIRD PART WHEREAS the Owners have applied to the Township of Oro-Medonte to permit a 24-unit Townhouse development on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owners intend to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 1. COVENANTS BY THE OWNERS The Owners covenant and agrees as follows: a) The Owners own the subject lands described in Schedule "A", attached hereto, and have provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owners shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe, Nottawasaga Valley Conservation Authority and Ministry of the Environment. e) The Owners shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owners shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its Solicitor, Engineer, Planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owners acknowledge and agree that the Owners shall be responsible for the cost of performance of all the Owners' obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owners are obligated in any way, shall be deemed to include the words "at the expense of the Owners", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $5,000.00. The Owners shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owners shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owners' Solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a 24-unit Townhouse development described on the Site Plan. b) That the Township agrees that subject to compliance by the Owners with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owners may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owners shall be on and subject to the following terms and conditions: 4 n ';5' a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) Liqhtinq All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parkinq Areas and Drivewavs All parking areas and driveways shall be constructed, in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B", attached. The Owners agree to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside Storaqe No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) Garbaqe Storaqe The Owners agree to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) Landscapinq The Owners shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owners must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owners agree to ensure that all storm water management facilities and sediment and erosion control measures will be in place prior to site alteration, and maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. h) The Owners shall agree to carry out, or cause to be carried out, the recommendations and measures contained within the plans and reports, as approved by the Conservation Authority and the Township. i) The Owners shall agree to engage a qualified professional to certify, in writing, that the works were constructed in accordance with the plans, reports and specifications, as approved by the Conservation Authority and the Township. 5 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all Parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, memorandum of Confirmation, or notations on Engineering Drawings. The nature of such record of amendment shall depend on circumstances. 5. SECURITY Prior to signing the Agreement, the Owners will deposit with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owners arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "0" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these alternative methods of providing securities. Prior to depositing the securities, the Owners' Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "0" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and Security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owners, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owners, under the terms of this Agreement. e) Upon written notification by the Owners' agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owners' obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) It in the event ot default of the Owners under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owners for the performance of its covenants and agreements herein, and upon default on the part of the Owners hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended. 7. CO-OPERATION The Owners consent to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owners and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the Parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 1 O. SAVE HARMLESS The Owners, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. SIGNED, SEALED AND DELIVERED IN WITNESS WHEREOF, the Parties hereunto have affixed their r is under the hands of their proper officers duly authorized in th t beh It:.. 'ho ) ) ) Own : New Millennium ) Homes Limited ) ) Dino Sciavilla )Has the Authority to Bind the Corporation ) ) ) The Corporation of the ) Township of Oro-Medonte ) ) per: ) ) ) ) J. Neil Craig, Mayor ) ) ) ) Marilyn Pennycook, Clerk ) SCHEDULE" A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Resort Ltd. and New Millennium Homes Limited. LEGAL DESCRIPTION OF LANDS Part of the Original Road Allowance between Concessions 3 and 4, designated as Part 21 on Plan 51 R-32830, Township of Oro-Medonte (Geographic Township of Medonte) Part of Parcel 1-3, Section 51-Med-3, being Part of Lots 1 and 2, Concession 3, designated as Parts 15, 16, 18, 19, 20, 37 and 39 on Plan 51R-32830, Township of Oro-Medonte (Geographic Township of Medonte) Parcel 1-5, Section 51-Med-3, being Part of Lot 1, Concession 3, designated as Parts 3 and 4 on Plan 51 R-32830, Township of Oro-Medonte Part of Parcel 1-6, Section 51-Med-3, being Part of Lot 1, Concession 3, Township of Oro-Medonte, formerly Township of Medonte, designated as Part 2 on Plan 51 R-32830 Part of Parcel 1-12, Section 51-Med-4, being Part of Lot 1, Concession 4, in the Township of Oro-Medonte, in the County of Simcoe, and designated as Parts 10, 11, 12 and 13 on Plan 51R-32830 (Geographic Township of Medonte) Parcel 1-13, Section 51-Med-4, being Part of Lot 1, Concession 4, designated as Part 31 on Plan 51 R-32830 8 SCHEDULE "B" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Resort Ltd. and New Millennium Homes Limited. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. The following Drawings completed by Dino R. S. Astri; P K Menzies; URS Canada Inc.; The Landplan Collaborative Ltd. - Project #03-0033, approved by R. G. Robinson and Associates Ltd. dated June 16, 2004. }- Site Plan dated April 20, 2004 }- Road Design Plan, Drawing #R-1 dated October, 2003, revised June 1, 2004 }- Landscape Plan dated April 20, 2004, revised dated June 2, 2004 }- Site Servicing Plan, Drawing #S-1 dated October, 2003, revised June 1,2004 }- Site Grading and Drainage Plan, Drawing No.'s G-1 and G-2 dated October, 2003, revised June 1, 2004 }- Building Elevations dated August, 2003, revised 9 SCHEDULE"C" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Resort Ltd. and New Millennium Homes Limited. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the Solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered, shall be prior approved by the Solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 SCHEDULE "D" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Resort Ltd. and New Millennium Homes Limited. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION OF EACH PART OF THE WORKS A) Roadway construction complete, including clearing and grubbing, excavation, granular road base materials, concrete curb and spillways, and two lifts of asphalt............... ................................................................ .$170,827.07 B) Storm Drainage works complete, including storm sewers, ditch inlet catch basins, culverts, detention pond, topsoil, seed and mulch, sod and ditching............................................$ 5,280.00 C) Waterworks, including watermains, valves, hydrants and valves, and water services............................................. .$115,458.00 D) Miscellaneous items such as street name and regulatory signs, siltation and erosion control, and pole gate........................... ....... ... ....... ........ ................. ..............$ 15,548.00 E) Sanitary works, including sanitary manholes, mains and ..connections.......................................................... $ 72,162.50 F) Landscaping, including grading, trees, garbage enclosures and bollards................................... .............. ... $ 41,238.00 SUB-TOTAL $420,514.95 G) Allowance for Engineering and supervision...................... ...$ 42,051.49 TOTAL $462,566.44 $ 32,379.65 7% G.S.T. GRAND TOTAL COST $494,946.09 11 C-( TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: PD 2004-34 Committee of the Whole Andria Leigh, Senior Planner Subject: Department: Council Planning Deeming By-law Condition of C.ofW. Consent for IPA Lot Additions Date: July 21,2004 Motion # A.M. File #: D10 012908 Date: Roll #: ANAL YSIS: In November, 2003 the Committee of Adjustment granted a consent application (8-38/03) which would permit a series of lot enhancement severances from Blocks A,B,O, and E, Registered Plans 51 M-8, M-9, M-30, and M-31 whereby the land would be merged in title with the adjacent residential lots. The decision by the Committee to approve the lot additions was subject to a number of conditions. Condition #4 required that "the four plans of subdivision be "deemed" pursuant to Section 50(4) of the Planning Act" This report addresses the by-law required to satisfy this condition. In accordance with the Planning Act no public meeting is required prior to the consideration of a deeming by-law. Notice of the passage of the deeming by-law is required to be provided and would indicate that the deeming by-law was required to implement the consent decision and would permit the merging of the parcels as intended by the consent application. The attached by-law is a necessary step in the process to complete the lot additions from the Indian Park Association to the individual residents and as such it is recommended that Council give favorable consideration to the required deeming by-law. RECOMMENDATION S : 1. THAT Report No. PD 2004-34 be received and adopted; and 2, That the deeming by-law for Plans M-8, M-9, M-30, and M-31, Blocks A, 8, D, and E be brought forward for favorable consideration by Council. Respectfully submitted, --1J ~ Andria Leigh, MCIP, RPP Senior Planner C.A.O. Comments: Date: ~{f-i C.A.O. ~~ J Dept. Head - 2 - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2004-087 BEING A BY-LAW TO DEEM CERTAIN PLANS OF SUBDIVISION OR PARTS THEREOF NOT TO BE REGISTERED PLANS OF SUBDIVISION WITHIN THE MEANING OF THE PLANNING ACT R.S.O. 1990 c. P. 13, AS AMENDED. WHEREAS it is considered desirable in order to control adequately the development of certain areas within the Township of Oro-Medonte, that certain existing Plans of Subdivision be deemed not to be registered Plans of Subdivision for the purposes of Section 50(3) of the Planning Act RS.O. 1990 c. P. 13, as amended. AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte has the authority pursuant to Section 50(4) of the Planning Act, RS.O. 1990 c.P. 13, as amended, may by by-law designate any Plan of Subdivision or part thereof, to not be registered Plans of Subdivision for the purposes of Section 50(3) of the said Planning Act RS.O. 1990 c. P. 13, as amended. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE ENACTS AS FOLLOWS: 1. That part of the Registered Plan of Subdivision described in Schedule "A" attached hereto pursuant to Section 50(4) of the Planning Act RS.O. 1990 cP. 13, as amended, are hereby deemed not to be a registered plan of subdivision for the purposes of Section 50(3) of the Planning Act RS.O. 1990 c.P. 13, as amended. 2. That Schedule "An attached hereto forms part of this by-law. 3. This By-law shall come into force and effect subject to the provisions of Section 50(26), (28), and (29) of the Planning Act, RS.O. 1990, c.P. 13 as amended. BY-LAW READ A FIRST AND SECOND TIME, THIS 11th DAY OF AUGUST 2004. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS DAY OF 2004. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor - J. Neil Craig Clerk - Marilyn Pennycook SCHEDULE "A" TO BY-LAW 2004-087 The following Registered Plans are situated in the Township of Oro-Medonte in the County of Simcoe: Registered Plan M-8 Registered Plan M-9 Registered Plan M-30 Registered Plan M-31 Committee of Adjustment Minutes Thursday July 15, 2004. 9:30 a.m. In Attendance: Chairman Dave Edwards, Member Lynda Aiken, Member Allan Johnson, Member Garry Potter, and Junior Planner/Acting Secretary-Treasurer Andy Karaiskakis. Absent Member: Michelle Lynch Absent Staff: Senior Planner Andria Leigh 1. Communications and Correspondence - Those received will be addressed at the time of the specific hearing. 2. Disclosure of Pecuniary Interest - None declared 3. Hearin2:s: 9:30 2004-B-22 Wilhemmus & Corneilia Vanwinden Cone. 11, West Part Lot 14 (Oro) 1033 Line 10 N. In Attendance: Will Vanwinden, applicant, Earl Briggs, acting as agent. Decision Moved by Allan Johnson, seconded by Garry Potter "That the Committee hereby Approve Consent Application 2004-B-22 subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary; 2. That the applicant prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland contribution; 4. That the applicant pay a Development Charges Fee to the Township in the amount determined by Council as of the date the fee is received by the Township; 5. That the applicant apply for and obtain a re-zomng on the severed land to accurately reflect the residential land use; 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. ... ..Carried." 9:40 2004-B-23 James Tofflemire Cone. 9, West Part Lot 5, Part Lot 4, North of CPR (Medonte) In Attendance: James Tofflemire, applicant Acting Secretary-Treasurer read letter from Christine Gutmann, Environmental Planner, County of Simcoe, received July 14, 2004 verbatim to the Committee members and those present in the audience. Decision Moved by Garry Potter, seconded by Lynda Aiken "That the Committee hereby Approve Consent Application 2004-B-23 subject to the following list of conditions: 1. That three copies of a Reference Plan for the subject lands indicating the severed parcel be prepared by an Ontario Land Surveyor be submitted to the Secretary- Treasurer; 2. That the applicant prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That all municipal taxes be paid to the Township ofOro-Medonte; and, 4. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of the notice. ...Carried." 2 9:50 2004-B-24 2004-A-27 Annisway Signs Limited Cone. 2, West Part Lot 13, Plan 1720 (Orillia) In Attendance: Sara Graham, owner of Annisway Signs Limited Decision Moved by Lynda Aiken, seconded by Garry Potter "That the Committee hereby Defer Consent Application 2004-B-24 to address concerns raised by the Building Department ...Carried" Moved by Lynda Aiken, seconded by Garry Potter "That the Committee hereby Defer Minor Variance application 2004-A-27 to address concerns raised by the Building Department. ... ..Carried." 10:00 2004-A-28 John Clark Plan M-92, Lot 7 (Medonte) 15 Richelieu Road In Attendance: John Clark, applicant. Decision Moved by Allan Johnson, seconded by Lynda Aiken "That the Committee hereby Grant Minor Variance application 2004-A-28, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report prepared by an Ontario Land Surveyor; 2. That the proposed garage be located no closer than 0.90 metres (2.95 feet) from the interior side lot line and maintain a 1 metre (3.2 feet) setback from the existing dwelling; 3 3. That the proposed garage not be located in front ofthe house; 4. That the setbacks be in confonnity with the dimensions as set out in the application and approved by Committee; and, 5. That the appropriate building pennit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. ... ..Carried." 10:10 2004-A-29 Ulrich & Annelise Surmann Plan M-741, Lot 36 (Oro) 46 Tanglewood Cres. In Attendance: Tim Cane, Jones Consulting, agent for applicants. Decision Moved by Garry Potter, seconded by Lynda Aiken "That the Committee hereby Committee Deny Minor Variance Application 2004-A-29 as it does not address the four tests of the minor variance required under the Planning Act. .. ...Carried." 10:20 2004-B-28 Hubert & Brenda Houben Cone. 10, West Part Lot 10 (Oro) 912 Old Barrie Road E. In Attendance: Brenda Houben, applicant, Tim Cane, Jones Consulting, agent for applicants. Decision Moved by Allan Johnson, seconded by Lynda Aiken "That the Committee hereby Approve Consent Application 2004-B-28 subject to the following list of conditions: 1. That three copies of a Reference Plan of the new lot be prepared by an Ontario Land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit a copy of the proposed conveyance for each parcel severed, for review by the Municipality; 4 3. That the applicant apply for and obtain a re-zomng on the severed land to accurately reflect the residential land use; 4. That a Development Charges Fee be paid to the Township of Oro-Medonte in the amount determined by Council as of the date the fee is received by the Township; and, 5. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of this notice as noted below. ...Carried." 10:30 2004-A-18(Rev) George & Dianne Hibrant Plan 935, Lot 3 (Oro) 11 Grandview Court In Attendance: George & Dianne Hibrant, applicants Decision Moved by Garry Potter, seconded by Allan Johnson "That the Committee hereby Approve Minor Variance application 2004-A-18 as revised, subject to the following conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report prepared by an Ontario Land Surveyor for the proposed 12 foot deck; 2. The proposed deck shall be setback no closer than 16.39 metres (53.7 feet) from the high water mark of Lake Simcoe; 3. The proposed turret extension shall be setback no closer than 18 metres (59 feet) from the high water mark of Lake Simcoe; 4. That the setbacks be in conformity with the dimensions as set out in the application, as submitted; and, 5. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. ...Carried" 5 10:40 2004-B-26 AHan ShelsweH Cone. 13, West Part Lot 18 (Oro) 127 Line 12 N. In Attendance: AHan ShelsweH, applicant Decision Moved by Allan Johnson, seconded by Garry Potter "That the Committee hereby Approve Consent Application 2004-B-26 subject to the following list of conditions: 1. That three copies of a Reference Plan of the new lot be prepared by an Ontario Land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit a copy of the proposed conveyance for each parcel severed, for review by the Municipality; 3. That the applicant apply for and obtain a re-zomng on the severed land to accurately reflect the residential land use; 4. That a Development Charges Fee be paid to the Township of Oro-MedoDte in the amount determined by Council as of the date the fee is received by the Township; and, 5. That the applicant pay $ 2000.00 for the lot created as cash-in-lieu of a parkland contributi on; 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of this notice as noted below. ... ..Carried." 10:50 2004-B-27 Ronald RusseH Cone. 4, Plan M-112, Lot 31 (Medonte) In Attendance: Ronald RusseH, applicant Decision Moved by Garry Potter, seconded by Lynda Aiken "That the Committee hereby Approve Consent Application 2004-B-27 subject to the following list of conditions: 6 1. That three copies of a Reference Plan of the boundary adjustment be prepared by an Ontario Land Surveyor and be submitted to the Secretary-Treasurer; 2. That the applicant prepare and submit a copy of the proposed conveyance for each parcel severed, for review by the Municipality; and, 3. That the conditions of consent imposed by the Committee be fulfilled within one year from the date ofthe giving of this notice as noted below. ...Carried." 11:00 2004-B-29 2004-B-30 Horseshoe Valley Resort Cone. 3, Part East ~ Lots 1 & 2, Part 23 on RP 51R- 32830 (Medonte) In Attendance: Ellen Dunn, representing Horseshoe Valley Resort Decision Moved by Allan Johnson, seconded by Garry Potter "That the Committee hereby Defer Consent Application 2004-B-29 to allow the applicant an opportunity to meet with the Planning Department. ...Carried" Moved by Lynda Aiken, seconded by Garry Potter "That the Committee hereby Defer Consent Application 2004-B-30 to allow the applicant an opportunity to meet with the Planning Department. .., ..Carried." 11:10 2004-B-31 2004-B-32 Horseshoe Valley Resort Cone. 3, Part East ~ Lots 1 & 2, Parts 1 & 17 on RP 51R-32830 and Part 35 on RP 51R-32830 (Medonte) In Attendance: Ellen Dunn, representing Horseshoe Valley Resort Decision Moved by Garry Potter, seconded by Lynda Aiken "That the Committee hereby Defer Consent application 2004-B-31 to allow the applicant an opportunity to resolve the issues raised by the Engineering Department. .. .Carried" 7 Moved by Allan Johnson, seconded by Garry Potter "That the Committee hereby Defer Consent application 2004-B-32 to allow the applicant an opportunity to resolve the issues raised by the Engineering Department. .. ...Carried." 11:20 2004-B-33 WiJliam & Stella Duddy Cone. 11, West Part Lot 8 (Medonte) 4289 Line 10 N. In Attendance: WiJliam & Stella Duddy, appJicants Acting Secretary-Treasurer read Jetter from Christine Gutmann, EnvironmentaJ PJanner, County of Simcoe, received JuJy 14, 2004 verbatim to the Committee members and those present in the audience. Decision Moved by Allan Johnson, seconded by Lynda Aiken "That the Committee hereby Approve Consent Application 2004-B-33 subject to the following conditions: 1. That three copies of a Reference Plan of the subject lands prepared by an Ontario Land Surveyor be submitted to the Committee Secretary; 2. That the applicant prepare and submit a copy of the proposed conveyance for the parcel severed, for review by the Municipality; 3. That the applicant pay $ 2,000.00 for the lot created as cash-in-lieu of a parkland contribution; 4. That the applicant pay a Development Charges Fee to the Township in the amount determined by Council as of the date the fee is received by the Township; 5. That the applicant apply for and obtain a re-zoning on the severed land to accurately reflect the residential land use; and, 6. That the conditions of consent imposed by the Committee be fulfilled within one year from the date of the giving of this notice as noted below. ...Carried" 8 11:30 2004-A-30 Douglas & Karen Akers Martin & Vicky Stavinga Plan 993, Lot 94 & 95, Pt Bk Lot 19 (Orillia) 805 & 809 Woodland Dr. In Attendance: Doug Akers & Martin Stavinga, applicants Decision Moved by Garry Potter, seconded by Lynda Aiken "That the Committee hereby Committee Approve Minor Variance application 2004-A-30 subject to the fo11owing conditions: 1. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifYing in writing prior to pouring of the foundation by way of survey/real property report prepared by an Ontario Land Surveyor; 2. That the total area of the proposed boathouse be no larger than 83.2 m2 (896 ft2); 3. That the applicants obtain approval from the Lake Simcoe Region Conservation Authority for the proposed boathouse; 4. That the mean level between the eaves and ridge of the boathouse be no more than 4.5 metres (14.7 feet) above the elevation of the average high water mark of Lake Simcoe; 5. That the setbacks be in conformity with the dimensions as set out in the application, as submitted; and, 6. That the appropriate building permit be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. ... ..Carried." 9 11:40 2004-A-31 Cynthia Wilson Cone. 14, Part Lot 16 (Medonte) 2252 Foxmead Road In Attendance: Cynthia Wilson, applicant, Ken SantaJa, purchaser of subject Jot. Decision Moved by Lynda Aiken, seconded by Allan Johnson "That the Committee hereby Committee Approve Minor Variance Application 2004-A-31 subject to the following conditions: 1. That prior to issuance of a building peTI11it, the applicants prepare a lot grading plan for review by the Building Department to review stOTI11water management on the subject property and that the minimum opening elevation as required by the Nottawasaga Valley Conservation Authority for all doors and windows of all proposed structures be shown on the grading plan; 2. That an Ontario Land Surveyor provide verification to the Township of compliance with the Committee's decision by 1) pinning the footing and 2) verifying in writing prior to pouring of the foundation by way of survey/real property report prepared by an Ontario Land Surveyor; 3. That the proposed dwelling, septic system and any detached structures be constructed in the development envelope identified by the Nottawasaga Valley Conservation Authority; 4. That the applicants provide verification that the on-line depression be filled with clean material and the function of the grassed swale be maintained as required by the NVCA; 5. Once written verification of condition 4 has been provided by the NVCA to the Township of Oro-Medonte, the applicants obtain approval for a Part 8 Sewage System from the Township Building Department; 6. That the setbacks be in confoTI11ity with the dimensions as set out in the application and approved by Committee; and, 7. That the appropriate building peTI11it be obtained from the Township's Chief Building Official only after the Committee's decision becomes final and binding, as provided for within the Planning Act R.S.O. 1990, c.P. 13. ...Carried." 10 4. Other Business 1. Moved by Lynda Aiken, Seconded by Garry Potter "That the minutes for the June 10th 2004 Meeting be adopted as printed and circulated ... Carried." 5. Adiournment Moved by Allan Johnson, Seconded by Lynda Aiken "We do now adjourn at 2:50 p.m." . .. Carried. (NOTE: A tape of this meeting is available for review.) 11 7c']- TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Council Prepared By: PD2004-037 Nick McDonald, RPP Subject: Department: Council Application for Easement Planning over Municipal Road C.ofW. Allowance - Heatherington Date: August 6,2004 Motion # R.M. File #: Date: Roll #: 1-9-47902 BACKGROUND: The purpose of this report is to assess a request made of Council to grant an easement over land it owns to provide access to two existing lots, as shown on the map attached as Attachment #1. This request was initially made in the form of an application to the Committee of Adjustment (2004-B-36). However, since Council has the ability to grant easements over land it owns, no approval from the Committee of Adjustment is required and the applicant has been advised that the application and fees would be returned to the applicant and that the matter would be dealt with by Council instead. The request is to permit an easement over a portion of Lakeview Avenue, Sophia Avenue and Cedar Avenue to provide access to two existing lots. The lots are located within Registered Plan 606, which was registered in 1912. Cedar Avenue was dedicated to the municipality at that time. In 1934, Plan 798 was registered, and it extended from the southern boundary of Plan 606 to Lake Simcoe. Both Lakeview Avenue and Sophia Avenue were dedicated to the municipality at that time. In 1990, the former Township of Oro, stopped up and closed almost all of Lakeview Avenue (Parts 1 to 15). A map showing the various parts on Lakeview Avenue is attached as Attachment #2 Part 7, to the east of Barbara Avenue was sold in 2000. A request was made in late 2002 to purchase Part 2 of Lakeview Avenue by Sam and Sharon Gignac and this request was denied by Council in June 2004 until such time as an assessment of drainage needs in the area is carried out. All of the other parts continue to be owned by the Township. The two existing lots are located within Plan 606, which was deemed to not be a Plan of Subdivision in accordance with the Planning Act some time ago. As a result of this action, all of the individual lots in either block merged to become one lot. The owner of both lots would like to build a single detached dwelling on the eastern lot, which has an area of 2,120 square metres. ~I POLICY CONTEXT: II At the present time, the lands are designated Rural and Environmental Protection Two in accordance with the approved Official Plan and zoned Agricultural/Rural by By-law 97-95. The development of new single detached dwellings is permitted in this designation and in the A/RU Zone. However, Section 5.10 of By-law prohibits the construction of any building or structure on lands that do not front on a street which is assumed by the Township for maintenance purposes. As a result, a building permit is not available for the lot. The Official Plan currently states that it is the policy of the Township to "restrict new development on private roads or individual rights-at-way." On this basis, Section H1.4.2 of the Official Plan states that new dwellings are not permitted on existing private roads or individual right-of-ways, unless the road is brought up to municipal standards and assumed. The Official Plan also states that new private roads or extensions to existing private roads will not be permitted. However, the Official Plan does states that: "new right-at-ways, in the torm at private driveways, may be granted by the Committee at Adjustment tor access only to existing land locked parcels. All proposed right-at-ways tor existing land-locked parcels must be developed trom an existing public road which is maintained year-round and is at a standard at construction acceptable to the Township." The above policy does give the authority to the Committee of Adjustment to grant new right-of-ways over private land in the form of a private driveway to access an existing land-locked parcel. This policy does not give the Committee of Adjustment the authority to grant right-of-ways over public land. This is the role of Council. It should be noted that it was never the intent of the Official Plan to allow for these types of right-of-ways over municipal road allowances, since this could potentially lead to haphazard development in inappropriate locations. In addition, given that the policies prohibit the development of new homes on existing private roads and right-of-ways, such a right-of-way for a private lane could only be granted by the Committee of Adjustment if the lot to be accessed was already developed. While the above policy is fairly clear, the Committee of Adjustment did grant an easement over Symond Avenue (located to the east) in 2002. This easement over municipal land allowed for the development of two new houses. Council was not approached about the request at the time the application was granted and in 2003, the conditions were considered satisfied and the easement is now registered. In order to ensure that the policies are as clear as possible, the new Official Plan, as amended by OPA #17, makes it very clear that these types of easements are not permitted. AL YSIS: To a very large extent, the Heatheringtons are relying upon this previous decision on Symond Avenue in making their request. Council has to consider this precedent carefully when making its decision. However, it is my opinion that it is not good planning to permit easements over municipal road allowances to provide access to parcels that do not frontage on a public road. The Official Plan states that, in such circumstances, the road should be brought up to municipal standards first and then assumed by the municipality. This allows for secure and safe access to property. This municipal position has been adopted by staff in dealing with requests for building permits on seasonal roads and unopened roads in the rural area. The following options are available for Council to consider: 1. A portion of Lakeview Road could be upgraded by the applicant and then assumed by the landowner. A portion of Sophia may need to be upgraded as well. No easement would be required and no other planning approvals would be required. 2. A portion of Lakeview Road could be sold to the applicant and added to the eastern parcel, meaning that the lands would then have frontage on Sophia Avenue. A minor variance would be required to recognize the deficient lot frontage. 3. The easement could be granted as requested, with the length of the easement being minimized as much as possible. - 2 - It is recommended that Option #1 be selected. Such an upgrade would provide direct access to the lot, no easement would be required and some of the drainage issues in the area could be dealt with as part of the design. Perhaps the Township could assist with the cost of resolving the drainage issues. Option #2 is not recommended since it would affect the Township's ability to deal with drainage issues in the area and set a precedent on how this area is to be developed. Option #3 is not recommended since it would again set a precedent and lead to the establishment of private control over the use of a municipal road allowance. In addition, Option #3 is not supported by the Official Plan. COMMENDATIONS: It is recommended that Council: . receive and adopt Report PD2004-037; and, . require that the Heatheringtons upgrade an appropriate portion of Lakeview Road at their cost and to the satisfaction of the Township. Respectfully Submitted, Nick McDonald, MCIP, RPP Partner C.A.O. Comments: MO-~ Date: - ~{7.h ~"3> ~ ':,. _ (W:..O ~~ _~ Ca~ ~~ t\~ ,/ ::::> )(J~ , ~~.\ C.A.O. Dept. Head s~~ ~-\~~ .~ ~\~~ '< \~ c;c~oA. .~ cv~~-tk a~~~~ ~ l^0J-\ /hA) '^ ~ ~ OJA..~~ ~. ..' 0 '\ - .~. ~~~ c er\ f1 . ~ ~clz ~ ~ (ht{;\ ~~~ .,--~. ~o - 3 - ttITAcH M fi'(T:t/: I Plan 606 V \ Plan 798 I~ ~ ~ ~ ~ ~ ~ ~ ~ ~I Heatherington Property Proposed Easement Lakeshore Road E lake Simcoe . '" ~ :It ::-~. "1 ~~ "I i..~; :( I, o. j! -...........-. f,;~p,.:':-:, "! ~{p' Lor 98 Lor 99 LOT 100 LOT 101 LOT 102 LOT 103 .. "< ::ror~~1 I ~: J ~ S f t::: / I G I ~ ! 'or 'G ! R!' I I II R E I /~ "'-",verr! ~ \. , ! Co -<> ." ~~ ~~ ~).... : ~ t:I i:. .,_PART ): " .,."..,., ij ,.~ ....swrNf LOT 87 LeT 88 LOT 89 LOT 50 P L L Lor';S4 L.O T-: t-9-3 ~ LOT ~ 9;2 LOT 9'/~. E D p S II C c t..:----l I I PART 10 .........-. j"st 76 77 LOT 74 ~~ ~ , . U '. I . ;,~ . LO T/ 7,5 . . .> LOT >6 - :~~ ~?,.. " ~ ~: -" " " " ... " " ::0.= ... ... " " ~ S ~ ;"'" ~i~ . '" '" '" ~ ... .. ~ " .. 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