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01 20 1992 Council Minutes J ;' Hit CORPORATION 01' Hit TOWNSHIP 01' ORO RBGULU HItTING 01' COUNCIL MOND&Y. JANUARY 20. 1992 . 8100 P.M. - COUNCIL CRNIBBRS I'II'TItBNTH KBItTING 19t1-1994 COUNCIL Council met this evening pursuant to adjournment @ 8:00 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Mr. Fred Haughton, Mr. Henry Sander, Mr. Alan Wayne, Mr. Conrad Boffo, Mr. Archer Colwell, Mr. Bill pidlysny, Wim VanWinden, Mr. Larry Culos, and One Member of the Press. Reeve Robert E. Drury assumed the chair and opened the meeting prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: a) Reeve Drury declared a possible Conflict of Interest with No.4. (b) of the agenda, being minutes of a Public Meeting held on January 6, 1992, (Drury) as the meeting was held as a result of a zoning application by the Reeve's brother. Reeve Drury vacated the chair to Deputy Reeve Caldwell when motion was presented and did not discuss the matter. Upon adoption of the motion, Reeve Drury reassumed the chair. b) Reeve Drury declared a possible Conflict of Interest with No.8. (h) on the agenda, being a Planning Advisory Committee Report, re: Wm. Drury, as the applicant is the Reeve's brother. Reeve Drury vacated the chair to Deputy Reeve Caldwell when the motion was presented and did not discuss matter. Upon adoption of the motion, Reeve Drury reassumed chair. 2. CONSENT AGENDA: a) The corporation of the Township of Medonte, correspondence re Township of Oro proposed Official Plan Amendment No. 39; b) Ministry of Municipal Affairs, correspondence re: Budgetary restraint; c) Oro Township Horticultural Society, correspondence re: Treasurer's Report as of November 8, 1991; d) Allen Quinlan, Treasurer, East Simcoe Plowman's Association, correspondence re: Request for 1992 Grant; e) Edna Caldwell, Secretary, Oro Adult Skating Club, correspondence re: Preferred Rate; \ - 2 - 3. DEPUTATIONS: a) Mr. Fred Haughton, Public services Administrator, addressed Council a report on Ministry of Natural Resources site Plan replacement on Township Gravel pit (Part Lot 10, Concession 8) required prior to June 1, 1992. Mr. Haughton provided clarification to the quotes provided by five firms offering their services to prepare detailed site Plans Ministry of Natural Resources specifications, including rehabilitation plans. 8:40 p.m. 4. REPORTS OF MUNICIPAL OFFICERS: a) Ron Kolbe, Chief Building Official, Monthly Report for 1991; b) Ron Kolbe, Chief Building Official, 1991 Year-End Building Report; c) Lynda Aiken, Deputy-Clerk, Memo re: Nevada Lottery Licences; d) Deborah Broderick, Parks and Recreation Supervisor, Confidential Report re: Probationary Period Randy Phillips; e) Robert James, Animal Control/By-Law Enforcement Officer, Monthly Report for December 1991; f) Henry Sander, Treasurer, Confidential Report re: Besse Planning Costs, P-17/88; g) Planning Advisory Committee Report re: Bruce and Pauline Chappell, Part Lot 11, Concession 1; h) Planning Advisory Committee Report re: William Drury, Part 14, Concession 1; i) Lynda Aiken, Deputy Clerk, Memo re: Composters; j) Fred Haughton, Public Services Administrator, re: Ministry Natural Resources site Plans (Township Gravel Pit); s. COMMUNICATIONS: a) The Corporation of the Township of Medonte, Public Meeting, Thursday, January 30, 1992 @ 1:30 p.m. re: Proposed rezoning Part Lot 1, Concession 5; b) The Corporation of the Township of Medonte, Public Meeting, Thursday, January 30, 1992 @ 2:30 p.m. re: Proposed rezoning Part Lot 1, Concession 10; c) Jacquie Besse, correspondence re: Delegation request to Account for various overcharges; d) Township of Orillia, correspondence re: County of Simcoe Restructuring; e) Township of Medonte, re: Restructuring; f) North Simcoe Environmental Watch, re: Environmental Strategy Session, winter 1992 and Annual Meeting, February 1, 1992; MOTION NO. 1 Moved by Mortson, seconded by Crawford Be it resolved that the Agenda for the Council Meeting dated January 20, 1992, be adopted as printed and circulated with the addition of the following: 8. (j) Fred Haughton, Public services Administrator, re: Ministry of Natural Resources request for site Plan replacement. 12. (c) Resolution requesting list of services being provided by the cities of Barrie and Orillia and utilized by res of the Township of Oro. - 3 - MOTION NO. 2 Moved by Crawford, seconded by Mortson Be it resolved that the minutes of the Special PUblic Meeting of Council (Arbour) held Monday, January 6, 1992, be adopted as printe and circulated. Carried MOTION NO. 3 Moved by Crokam, seconded by Mortson Be it resolved that the minutes of the Special Public Meeting of Council (Drury) held Monday, January 6, 1992, be adopted as printed and circulated. Carried MOTION NO. 4 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Special Public Meeting of Council (Chappell) held Monday, January 6, 1992, be adopted as printed and circulated. Carried MOTION NO. 5 Moved by Caldwell, seconded by Crokam Be it resolved that the minutes of the Regular Meeting of Council held Monday, January 6, 1992, be adopted as printed and circulated. Carried MOTION NO. 6 Moved by Crawford, seconded by Mortson Be it resolved that the accounts presented for the period ending Monday, January 20, 1992, in the amount of $118,335.91, plus payrol for the period ending Thursday, January 9, 1992, in the amount of $30,288.82, in accordance with the computer print-out presented to council, be approved for payment. Carried MOTION NO. 7 Moved by Crokam, seconded by Caldwell Be it resolved that the Road Expenditures for the period ending Monday, January 20, 1992, be accepted as presented, and further, th Treasurer be authorized to issue cheques in the amount of $20,462.71. Carried MOTION NO. 8 Moved by Crokam, seconded by Caldwell Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be approved. carried - 4 - MOTION NO. 9 Moved by Crawford, seconded by Mortson Be it resolved that the Report from Ron Kolbe, Chief Building Official, re: Monthly Report for December 1991, in the amount of $638,784.00 construction value, be received. Carried MOTION NO. 10 Moved by Crokam, seconded by Caldwell Be it resolved that the Report from Ron Kolbe, Chief Building Official, re: 1991 Year End Building Report, in the amount of $11,561,503.00 in construction value, representing a decrease over 1990 of approximately two percent, be received. Carried MOTION NO. 11 Moved by Mortson, seconded by Crawford Be it resolved that the Memo from Lynda Aiken, Deputy Clerk, regarding the issuance of Nevada Licences, be received, and Council exempt the Head Injury Association of Barrie and District from sections 3, 4b, and 17b of the terms and conditions of the Nevada Licences, in order to allow this organization to sell tickets from the Coulson General store. MOTION NO. 12 Moved by Crokam, seconded by Caldwell Be it resolved that the Confidential Report from Deborah Broderick, Parks and Recreation Supervisor, re: Probationary Period, Randy Phillips, be received and Mr. Randy Phillips be placed on a One Contract as Arena Park Labourer Status, effective January 8, 1992, enabling him to qualify for Township Employee Benefits. Recorded Vote requested by Reeve Drury Deputy Reeve Caldwell Councillor Crawford Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Yea MOTION NO. 13 Moved by Mortson, seconded by Crawford Be it resolved that the Report from Robert James, Animal Control Law Enforcement Officer, re: Monthly Activity Report, December 1991, be received, and further, the mileage of this vehicle be listed on the Monthly Reports. MOTION NO. 14 Moved by Caldwell, seconded by Crokam Be it resolved that the Confidential Report from Henry Sander, Treasurer, re: Besse Planning Costs to process Development Application P-17/88, be received and adopted. carried - 5 - MOTION NO. 15 Moved by Mortson, seconded by Crawford Be it resolved that the Report from Kris Menzies, Township Planner, re: Bruce and Pauline Chappell, Application P-2J/91, Part Lot 11, Concession 1, be received and the appropriate Zoning By-Law be presented at the next meeting for Council's consideration. Carried MOTION NO. 16 Moved by Crawford, seconded by Mortson Be it resolved that the Report from Kris Menzies, Township Planner, re: William Drury, Application P-2G/91, Part of Lot 14, Concession 1, be received and the appropriate Zoning By-Law be presented to th next meeting of Council for their consideration. Carried MOTION NO. 17 Moved by Crawford, seconded by Mortson Be it resolved that the Memo from Lynda Aiken, Deputy Clerk, regarding purchase of additional composters, be received and Counci authorize the purchase of an additional three hundred (300) composters and thereby the necessary Grant Applications may be processed prior to March 31, 1992. Carried MOTION NO. 18 Moved by Caldwell, seconded by Crokam Be it resolved that the Report from Fred Haughton, Public Services Administrator, re: Request for site Plan Replacement (Township Gravel Pit, Part of Lot 10, Concession 8), be received and the firm of W. D. Kirby and Associates Limited at a cost of $7,943.00, as quoted, be retained to carry out the necessary site Plan preparatio as per the Ministry of Natural Resources specifications, prior to June 1, 1992. Carried MOTION NO. 19 Moved by Caldwell, seconded by Crokam Be it resolved that the Public Services Administrator prepare a contract to set out the terms as provided by the Ministry of Natura Resources, as approved by Motion No. 18. Carried MOTION NO. 20 Moved by Crawford, seconded by Mortson Be it resolved that the Notice of Public Meeting, Township of Medonte, for rezoning of Part of Lot 1, Concession 5, be received, I and Council of the Township of Oro have no objection. Carried - 6 - MOTION NO. 21 Moved by Mortson, seconded by Crawford Be it resolved that the Notice of Public Meeting, Township of Medonte, for rezoning of Part of Lot 1, Concession 10, be received and Council of the Township of Oro have no objection. MOTION NO. 22 Moved by Caldwell, seconded by Crokam Be it resolved that the correspondence from Mrs. Jacquie Besse, re: clarification to Resolution No. 12 of the Committee of the Whole Meeting held December 9, 1991, be received and Council confirm the $500.00 reduction granted applies specifically to the total incurred under dispute of $1621.98, and therefore, the remaining balance of $1121.98, represents the cost to be the responsibility the applicants', Mr. and Mrs. Besse. Deputy Reeve Caldwell requested a Recorded Vote. Councillor Mortson Councillor Crokam Councillor Crawford Deputy Reeve Caldwell Reeve Drury Yea Yea Yea Yea Nay Carried MOTION NO. 23 Moved by Mortson, seconded by Crawford Be it resolved that the correspondence from the Township of Orillia re: County of Simcoe Restructuring and the resolution adopted by Orillia Township Council at their meeting held on January 7, 1992, be received, and we agree to meet with Medonte Council and discuss issues. carried MOTION NO. 24 Moved by Crawford, seconded by Mortson Be it resolved that the correspondence from the North Simcoe Environmental Watch Committee, be received, and the following Members of Council will attend to their Annual Meeting to be held February 1, 1992 @ Georgian College: Councillor Alastair Crawford Councillor Leonard Mortson Deputy Reeve David Caldwell Councillor Joanne Crokam - 7 - Moved by Caldwell, seconded by Crokam Be it resolved that the correspondence from the Township of Medonte re: Resolution No. 92-15 of their January 13, 1992 meeting, regarding restructuring and the position of the Township of Medonte be received, and Oro Township Council acknowledge and agree with Medonte's position. Reeve Drury requested a Recorded Vote. Deputy Reeve Caldwell Councillor Crawford Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Yea MOTION NO. 26 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Oro Community Centres Parks and Recreation Committee Meeting held on Thursday, January 9, 1992, be adopted as printed and circulated. MOTION NO. 27 Moved by Crokam, seconded by Caldwell Be it resolved that the recommendation of the Oro Community Parks and Recreation Committee Meeting held on Thursday, January 9, 1992, be approved as follows: It is recommended to Council that the Township of Oro apply for membership in the Simcoe County Fitness Leaders Association for at a cost of $15.00. MOTION NO. 28 Moved by Mortson, seconded by Crawford Be it resolved that the recommendation of the Oro Community Parks and Recreation Committee Meeting held on Thursday, January 9, 1992, be approved as follows: It is recommended to Council that $500.00 be set aside for contribution to the Simcoe County Recreation Department for the purpose of assisting in the funding of the Linear Greenways Master Plan. - 8 - MOTION NO. 29 Moved by Crawford, seconded by Mortson Be it resolved that with respect to the reference made on Page Two of the correspondence from the Township of Orillia re: County of Simcoe Restructuring, that clarification be made that it was the intention of Reeve Drury and Deputy Reeve Caldwell that the proposa submitted jointly by Orillia Township, Village of Coldwater and Matchedash Township would not be addressed by the Township of Oro representatives at the time the matter was presented to the County of Simcoe on January 13, 1992, as Reeve Drury and Deputy Reeve Caldwell had not had the opportunity to discuss the matter or have consensus of the Council of the Township of Oro or the Township of Medonte. Carried MOTION NO. 30 Moved by Mortson, seconded by Crawford Be it resolved that the recommendation of the Oro Community Centres Parks and Recreation Committee Meeting held on Thursday, January 9, 1992, be approved as follows: It is recommended to Council that correspondence be sent to Mr. Hun to indicate that the policy of the municipality is that a $300.00 per day fee is applicable for non-profit organizations for use of the arena floor, and further, that Council support a one time grant of $200.00 sUbject to $100.00 being raised through the group's own efforts, and further, the $100.00 set up and clean up fee be waived as long as the arena is left to the satisfaction of the Parks and Recreation Supervisor. Defeated. MOTION NO. 31 Moved by Crokam, seconded by Caldwell Be it resolved that the recommendation of the Oro Community Centres Parks and Recreation Committee Meeting held on Thursday, January 9, 1992, be approved as follows: It is recommended to Council that direction be given to correspond with the Harbourwood Ratepayers, expressing appreciation for their interest in their community and to indicate that at the present tim the municipality is unable to participate, and further, to indicate that a pump is available on a temporary basis should they wish to continue with establishing an outdoor rink, and further, this communication should further indicate that any suggestions and/or ideas that the Ratepayers may have would be welcomed by this Committee. Carried MOTION NO. 32 Moved by Caldwell, seconded by Crokam Be it resolved that the minutes of the Oro Planning Advisory Committee Meeting held on Wednesday, December 11, 1991, be adopted as printed and circulated. carried - 9 - MOTION NO. 33 Moved by Crawford, seconded by Mortson Be it resolved that the recommendation of the Oro Planning Advisory Committee Meeting held Wednesday, December 11, 1991, be approved as follows: It is recommended to Council that Development Application P-21/88 for Concession 2, Part Lot 11, a proposed Draft Plan of Subdivision be approved, subject to receiving a revised plan based on the new hydrogeological study and to receiving a response from the Planning Department to Council. (Kovacs) Carried MOTION NO. 34 Moved by Mortson, seconded by Crawford Be it resolved that the recommendation of the Oro Planning Advisory Committee Meeting held Wednesday, December 11, 1991, be approved as follows: It is recommended to Council that Development Application P-14/91, Concession 4, East Half Lot 22, be approved to go to a Public Meeting, sUbject to amending the application to more accurately reflect the intended use and additionally the yearly time frame of operation be identified in consideration of the Temporary Use By- Law. (Mountain Greenery) Carried MOTION NO. 35 Moved by Crokam, seconded by Caldwell Be it resolved that the following members of Council be appointed t the following Boards and/or Committees for a term expiring December 1994: site Plan Control Committee: Deputy Reeve David Caldwell Jarratt Hall Board: Reeve Robert Drury Nottawasaga Valley Conservation Authority: Councillor Leonard Mortson Royal victoria Hospital Board: Councillor Alastair Crawford Orillia District Chamber of Commerce: Councillor Joanne Crokam Shanty Bay Community Centre: Councillor Alastair Crawford and Councillor Joanne Crokam Oro Community Police Committee Councillor Leonard Mortson Recorded Vote requested by Deputy Reeve Caldwell Councillor Mortson Councillor Crokam Councillor Crawford Deputy Reeve Caldwell Drury Yea Yea Yea Yea Yea Carried - 10 - MOTION NO. 36 Moved by Caldwell, seconded by Crokam Be it resolved that the 1991-1994 Council of the Corporation of the Township of Oro endorse and reaffirm the position taken by the previous 1988-1991 Council, with respect to County Restructuring an their final Joint Submission to the Ministry of Municipal Affairs 0 behalf of the Townships of Oro and Medonte, dated November 1991. Carried MOTION NO. 37 Moved by Crawford, seconded by Mortson Be it resolved that the request by Mr. Hunt to have the fee for the arena floor waived, be denied, but the Council will give a one time grant of $100.00 toward the $300.00 per day fee if the group can raise the other $200.00 by their own efforts, and further, that the clean-up fee be waived as long as the arena is left to the satisfaction of the Parks and Recreation Supervisor. Carried MOTION NO. 38 Moved by Mortson, seconded by Crawford Be it resolved that the Council of the Township of Oro request from the cities of Barrie and Orillia respectively, a list of services provided by these urban centres which are being utilized by the Rural Residents of the Township of Oro for which no shared cost or expenditure is paid by the Township of Oro. Carried MOTION NO. 39 Moved by Crawford, seconded by Mortson Be it resolved that a By-Law to Amend the Procedural By-Law for the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 92-10. carried THAT By-Law No. 92-10 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 40 Moved by Crokam, seconded by Caldwell Be it resolved that a By-Law to Amend By-Law No. 89-113, The Building and Plumbing By-Law, be introduced and read a first and second time and numbered By-Law No. 92-11. Carried THAT By-Law No. 92-11 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried II ~; '" - 11 - MOTION NO. 41 Moved by Mortson, seconded by Crawford Be it resolved that the Regular Council Meeting scheduled for Wednesday, February 5, 1992, be cancelled due to the R.O.M.A. Conference and a Special Council Meeting be tentatively scheduled for Thursday, February 6, 1992 @ 6:00 p.m., and further, that the Committee of the Whole Meeting of Wednesday, February 26, 1992, be rescheduled for Thursday, February 27, 1992, @ 9:00 a.m. due to O.G.R.A. Conference. MOTION NO. 42 Moved by Crawford, seconded by Mortson Be it resolved that a By-Law to Amend By-Law No. 86-87; a By-Law Authorize the Issuance of Certain Licences and to Provide Regulations Therefore, be introduced and read a first and second time and numbered By-Law No. 92-12. THAT By-Law No. 92-12 be read a third time and finally passed, engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 43 Moved by Caldwell, seconded by Crokam Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 92-13. THAT By-Law No. 92-13 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 44 Moved by Caldwell, seconded by Crokam Be it resolved that we do now adjourn @ 9:52 p.m. carried ~Af/~~; /, LERK DARLENE SHOEBRID RE