01 27 1992 COW Minutes
RE
HE CORPORATION OJ' HE TOWNSHIP OJ' ORO
RBGULaR COHKIftEE 01' THB 1ntOLE DftING
T NO. 92-1
MONDAY
JUUAR Y 2 '7
9:00 A.M. - COHKITTBE ROOK
Present:
Deputy Reeve David Caldwell
Councillor Alastair Crawford
Councillor Joanne Crokam
Councillor Leonard Mortson
Absent:
Reeve Robert E. Drury
Also Present Were:
Mrs. Deborah Broderick, Mr. Robert James
and Mrs. Lynda Aiken.
Deputy Reeve David Caldwell called the meeting to order @ 9:20
a.m. and chaired the Meeting.
1. DISCLOSURE AND
None Declared.
2. DEPUTATIONS:
a) 10:05 a.m.
DECLARATION OF CONFLICT OF INTEREST:
Deborah Broderick, Parks and Recreation
Supervisor spoke to Council regarding
roof repairs to eliminate water leakage
(eavestrough and flashing required).
Midhurst Roofing and Dawson Contractors
have inspected and supplied quotations.
Repairs to be carried out at the
of the Parks and Recreation supervisor.
b)
11:00 a.m.
Robert James, Animal Control/By-Law
Enforcement Officer, addressed Council
concerning noise complaint, dogs barking
Embrace Kennels (Part Lot 20,
Concession 4).
c)
1:55 p.m.
Lynda Aiken, Deputy-Clerk, spoke to
regarding the implementation of the
emergency access addressing system, and
specifically if the Township desired
uniformity in the numbers used for
identification. The Deputy-Clerk was
instructed to proceed to obtain sample
copies based on the Township's
specifications, and cost of same in order
that consideration may be given to
incorporating the expenditure in the 1992
budget.
Note:
Council recessed for lunch @ 12:45 p.m. and reconvened
meeting @ 1:50 p.m.
3.
- 2 -
FINANCE, ADMINISTRATION AND FIRE:
The following correspondence and items for discussion were
presented:
a)
b)
c)
d)
e)
f)
g)
h)
j)
k)
1)
m)
n)
i)
North Simcoe soil and Crop Improvement Association, re:
Request for Grant;
Gloria Drysale, correspondence re: Dumpster on Lakeshore
Boulevard;
Kirby Wagg, The orillia and District Chamber of Commerce,
correspondence re: Chamber of Commerce Industrial/Retail
Awards Luncheon, February 12, 1992;
County of Simcoe, Solid Waste Management Department,
correspondence re: Environmental Services Committee's Report;
Anita Beaton, correspondence re: 7th Line;
Patrick Dooley, Request for Municipal Clearance re: Liquor
Licence Board of ontario;
Kathy Hummel, Assistant Treasurer, Memo to Henry Sander, re:
Request permission to take Accounting Prerequisite Course and
Municipal Accounting Course;
Henry Sander, Treasurer, Report re: Auditors Appointment By-
Law;
Darlene Shoebridge, Clerk, Confidential Report re: Support
Staff Requirements due to Short Term Disabilities;
Darlene Shoebridge, Clerk, Memo re: A.M.C.T.O. Seminar;
Ministry of the Environment, re: Noise Complaint, Embrace
Kennels;
Statement of Claim, Arnott Construction and Horseshoe Valley,
Township of Oro et al;
ontario Society for Environmental Management, re: Seminar,
April 3, 1992;
Discussion re: Draft Response from Township of
Honourable Ruth Grier, re: Jarratt-Coulson and
Ratepayers Association letter concerning gravel
Oro to the
District
pit operators;
4.
PUBLIC WORKS:
There was no correspondence or items for discussion.
5.
PLANNING AND DEVELOPMENT:
The following correspondence and items for discussion were
presented:
a)
Kris Menzies, Township Planner, Report re: Sub Watershed
Management Study N.V.C.A.;
Kris Menzies, Township Planner, Report re: Oro Sand and Stone
P-1/86;
Ron Kolbe, Chief Building Official, Memo re: Two Day Seminar,
Barrie, March 30, 31, 1992;
Arthur Silver, Goodman and Carr, Barristers and Solicitors,
correspondence re: Lot 3, Half Lot 4, Plan 794;
Confidential Correspondence from Cathrine Robinson, re:
Embrace Kennels, Part Lot 20, Concession 4;
b)
c)
d)
e)
6.
COMMUNITY SERVICES:
The following correspondence and items for discussion were
presented:
a)
Deborah Broderick, Parks and Recreation supervisor, Report re:
Approval for Staff Training Basic Refrigeration,
Levell;
Deborah Broderick, Parks and Recreation Supervisor, Report re:
Banquet Hall Rental Rate;
b)
- 3 -
MOTION NO.1
Moved by Mortson, seconded by Crawford
It is recommended that the letter from the North Simcoe soil and
Crop Improvement Association, requesting financial support in the
form of donation, be received and acknowledged and referred to the
1992 budget deliberations.
Carried
MOTION NO.2
Moved by Mortson, seconded by Crawford
It is recommended that the Agenda for the Committee of the Whole
Meeting dated January 27, 1992, be adopted as printed and circulate
with the addition of the following:
3.
k)
n)
Ministry of the Environment, re: Noise Complaint, Embrace
Kennels;
Statement of Claim, Arnott Construction and Horseshoe Valley,
Township of Oro et al;
ontario Society for Environmental Management, re: Seminar,
April 3, 1992;
Discussion re: Draft Response from Township of
Honourable Ruth Grier, re: Jarratt-Coulson and
Ratepayers Association letter concerning gravel
Oro to the
District
pit operators;
1)
m)
5.
e)
Confidential correspondence from Cathrine Robinson, re:
Embrace Kennels, Part Lot 20, Concession 4;
Carried
MOTION NO.3
Moved by Crokam, seconded by Mortson
It is recommended that the letter from Gloria Drysale, concerning
the removal of a dumpster from the Park on Lakeshore Boulevard, be
received, and Mrs. Drysale be advised that the dumpster was removed
from the site, at Council's direction, at the end of the summer
season and this service is being reviewed and a policy put in place
for the spring of 1992.
Carried
MOTION NO.4
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from the Orillia and
District Chamber of Commerce, regarding their Annual Awards Busines
Luncheon, be received, and the following members of Council will
attend on February 12th, 1992:
Councillor Joanne Crokam
Carried
MOTION NO.5
Moved by Mortson, seconded by Crawford
It is recommended that the correspondence from the Ministry of
Environment re: Noise Complaint, Embrace Kennels, be received and
referred to Township Solicitors, Aird and Berlis for review and
report back to Council by February 3rd, 1992, on the implications 0
behalf of the Municipality.
Carried
- 4 -
by Crokam, seconded by Mortson
It is recommended that the Confidential Correspondence from Cathrin
Robinson re: Embrace Kennels, Part Lot 20, Concession 4, be
received and a copy be made available to the Township's Solicitors,
Aird and Berlis for their information only.
Carried
MOTION NO.7
Moved by Crokam, seconded by Crawford
It is recommended that the correspondence and Report from the Solid
Waste Management Department, County of simcoe, with respect to the
Interim Status Report by the Environmental Services Committee on
Asset/Liabilities Adjustments, be received, and after review by
council, we disagree with the three options presented and will
propose an alternative that will recommend that a net value or
liability for each site be assessed and financial adjustment be mad
by a surcharge or credit on Tippage Fees until such adjustments are
complete.
Carried
MOTION NO.8
Moved by Crawford, seconded by Mortson
It is recommended that the letter from Mr. and Mrs. Beaton,
requesting copies of the Plans and specifications for the upgrading
of the 7th Line, be received, and Mr. and Mrs. Beaton be advised
that plans are available through the Township's Engineering
Consultants, R.G. Robinson and Associates, at an estimated cost of
approximately $150.00, and further, Mr. and Mrs. Beaton should also
be advised that a copy may be seen at the Township Office at their
convenience.
Carried
MOTION NO.9
Moved by Mortson, seconded by Crokam
It is recommended that the request for Municipal Clearance from
Patrick Dooley, regarding an application for a Liquor Licence from
the establishment known as Madeliene's Restaurant, Part of Lot 20,
Concession 5, be received and the Township of Oro has no objection.
Carried
MOTION NO. 10
Moved by Mortson, seconded by Crokam
It is recommended that the Memo from Kathy Hummel, Assistant
Treasurer, re: Municipal Accounting Course and Accounting
Prerequisite Course, be received and Council support and authorize
the approval for registration and reimbursement of fees applicable
be paid upon successful completion of the prerequisite Course and
the Municipal Accounting Course, units One and Two.
Carried
- 5 -
MOTION NO. 11
Moved by Crawford, seconded by Crokam
It is recommended that the Report from Henry Sander, Treasurer, re:
Auditors Appointment By-Law, be received and adopted and the
Appointment By-Law be presented at the next meeting of Council.
MOTION NO. 12
Moved by Crokam, seconded by Crawford
It is recommended that the Confidential Report from Darlene
Shoebridge, Clerk, re: support Staff Requirements due to Short
Disabilities, be received and adopted.
MOTION NO. 13
Moved by Mortson, seconded by Crawford
It is recommended that the Memo from Darlene Shoebridge, Clerk, re:
A.M.C.T.O. Seminar, Parliamentary Procedures and using Provincial
Statutes, be received and the Clerk be authorized to attend the
Seminar to be held in Barrie on March 6, 1992 at a cost of $133.75
to be borne by the Township.
MOTION NO. 14
Moved by Mortson, seconded by Crokam
It is recommended that the Statement of Claim concerning Arnott
Construction vs. Horseshoe Valley, Township of Oro et aI, be
received and referred to Solicitor David S. White for appropriate
action to represent the municipality.
Carried
MOTION NO. 15
Moved by Mortson, seconded by Crawford
It is recommended that the Report from Kris Menzies, Planner, re:
Oro Sand and Stone (P-1/86) be received and the agreement revisions
be forwarded to the Township's solicitor for review.
MOTION NO. 16
Moved by Crawford, seconded by Mortson
It is recommended that the Memo from Ron Kolbe, Chief Building
Official, re: ontario Building Code Seminar, be received and the
Chief Building Official be authorized to attend on March 30th and
31st, 1992 at a cost of $250.00 to be paid by the Township.
carried
MOTION NO. 17
Moved by Crawford, seconded by Crokam
It is recommended that the Report from Kris Menzies, Planner,
regarding Sub Watershed Management Study N.V.C.A., be received and
the Township would entertain receipt of the terms of reference for
the study in order to determine any future involvement in the
, .
- 6 -
MOTION NO. 18
Moved by Crawford, seconded by Mortson
It is recommended that we suspend Rule No. Seven of the Procedural
By-Law No. 89-36 to allow the meeting to proceed past the 4:00 p.m.
adjournment hour.
Carried
MOTION NO. 19
Moved by Crokam, seconded by Crawford
It is recommended that the Report from Deborah Broderick, Parks and
Recreation Supervisor, re: Approval for Staff Training, Basic
Refrigeration, Levell Course, be received, and the following Parks
and Recreation Employees be authorized to attend the course to be
held in Guelph from May 3rd to 8th, 1992:
Mr. Bob Gardner
Mr. Randy Phillips
Mrs. Deborah Broderick
carried
MOTION NO. 20
Moved by Crokam, seconded by Mortson
It is recommended that the Report from Deborah Broderick, Parks and
Recreation Supervisor, re: Banquet Hall Rental Rates, be received
and approved, provided the hall is not able to be booked at the
preferred rate.
carried
MOTION NO. 21
Moved by Crawford, seconded by Mortson
It is recommended that Reeve Robert Drury be authorized to attend
"Successful Green Planning and Environmental Management" Seminar to
be held in Guelph on Friday, April 3, 1992 at a cost of $90.00 at
the Township's expense.
Carried
MOTION NO. 22
Moved by Mortson, seconded by Crawford
It is recommended that the Draft Response to the Honourable Ruth
Grier, Ministry of the Environment, addressing the concerns of the
Jarratt-Coulson and District Residents' Association, regarding
gravel pit operations within the Township of Oro be approved.
Carried
MOTION NO. 23
Moved by Crawford, seconded by Mortson
It is recommended that the following correspondence be received and
filed:
5.
d)
Arthur Silver, Goodman and Carr, Barristers and Solicitors,
correspondence re: Lot 3, Half Lot 4, Plan 794;
Carried
I '
- 7 -
MOTION NO. 24
Moved by Crokam, seconded by Mortson
It is recommended that we do now adjourn @ 4:45 p.m.
I' I /~;r
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DEPUTY REEVE DAVID CALDWELL
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ERK DARLENE SHOEBRIDGE