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04 22 1992 COW Minutes , HB CORPORATION OJ' HB TOWNSHIP 01' ORO RBGULaR COKKIftBB OJ' HB 1ntOLB KBftING NO. 92-12 WBDNBSDAY 1:11 22 1992 9:00 A.M. - COHNXftBB ROOK Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Leonard Mortson Absent: Councillor Joanne Crokam Mr. David Strachan, Mr. Doug Henderson, Mr Brent Duffy, Mr. Ted Bertram, Mr. Barry Bertram, Mr. David White, Mr. R. G. Robinson, Mr. Fred Haughton, Mr. Henry Sander, Ms. Kris Menzies, Mr. Gary cunnington, and Mr. Norm Dalziel. Also Present Were: Reeve Robert E. Drury called the meeting to order @ 9:00 a.m. and chaired the Meeting until 12:10 p.m. Deputy-Reeve David Caldwell assumed the chair from that time on. DECLARATION OF CONFLICT OF INTEREST: 1. DISCLOSURE AND None Declared. 2. DEPUTATIONS: a) 9:00 a.m. Opening Grass cutting Tenders, Contracts No.1 and No.2; Mr. David Strachan and Mr. Doug Henderson were also in attendance. 1992 GRASS CUTTING TENDERS NAME CONTRACT #1 cut Cut/Trim $631. 90 Sing pines LandscapingjBarrie Outdoor ManagementjOrillia $638.00 Doug's Lawn Care (Inc. G.S.T.) Shanty Bay $544.00 636.00 $435.00 520.00 $600.00 800.00 $785.00 910.00 Northern VacjBarrie Blackstock and DeBoer/Barrie J. Douglas BlakelyjMines~ng General Outdoor Maintenancej Oro Station $570.00 $725.00 710.00 1160.00 David StrachanjHawkestone Pabar MarketingjHawkestone $515.00 630.00 CONTRACT #2 Cut Cut/Tri 380.4 341. 0 591. 00 643.0 290.00 + 65.0 515.00 585.0 800.00 1030.0 650.00 1060.0 555.00 655.0 NAME - 2 - 1992 GRASS CUTTING TENDERS CONTRACT #1 Cut cut/Trim CONTRACT #2 Cut cut/Tri $775.00 vic Triemstra and sons/Barrie 1000.00 $480.00 O.J.'s Property Maintenance/Orillia Banville Plantscape/Barrie 536.0 $627.75 + 263.5 $679.00 + 140.00 330.00 + 92.0 S.J. Landscape/Egbert Ken's Property Maintenance/Stroud $850.00 547.50 John Daly Custom Landscaping /Orillia $290.00 $360.00 415.00 405.00 + 90.0 440.00 270.00 + 100.0 Ron Willson/Oro Station $571.00 $480.00 302.0 658.00 247.00 Paul Beckwith/Hawkestone McIntyre Property service/utopia b) 9:30 a.m. c) 10:00 a.m. d) 10:30 a.m. 630.00 342.00 422.0 Mr. Brent Duffy, Auditor, Dunwoody/Ward Mallette, and Mr. Henry Sander, Treasurer were present to review the 1991 Township of Oro Financial Statements; Mr. Ted Bertram, Mr. Barry Bertram, and Townshi Solicitor, David White, were present to address Development Application P-35/89, Part Lot 1, Concession 1. Kris Menzies, Township Planner and Ron Robinson, Township Engineer, were also in attendance. The acreage of the holdings is 7.4 in total, plus C.P.R. rail line. The previous proposal was for 38 +\- Condominiums and now being proposed are five (5) residential lots with access to Lake Simcoe (common land). The property is currently designated Resort Are with potential for present commercial property converted to residential use as well. Council supported the proposal in principle and suggested that the applicants make application for an Official plan/Zoning Amendment for provision by Plan of Subdivision and the necessary planning process would commence. David White, Township Solicitor, R.G. Robinson, Township Engineer, and Fred Haughton, Public Services Administrator, were present to review Horseshoe Valley Water System/Harbourwood Water System; Mr. Gary cunnington, Clerk and Deputy Reeve Norm Dalziel from the Township of Medonte were also present for the Horseshoe Valley discussion. (1) Mr. White explained that there was currently a registered agreement with Horseshoe to address water supply for future development proposals. The system has not been upgraded an - 3 - there are no Letters of Credit to guarantee the works. Ideally, a new tri-party agreement between Horseshoe Valley/Oro/Medonte for water supply and ownership, especially in light of a two hundred and fifty (250) unit condominium proposal in Medonte, should be entered into. R.G. Robinson could investigate the water systems on both sides of Horseshoe Valley (Medonte) to look at any deficiencies and requirements for upgrading. (2) R.G. Robinson then reviewed the status of the Harbourwood Subdivision Water system and requirement for a double pumping reservoir system. Costs for the upgrading to be taken from the current $66,000. Letter of Credit and remainder to be assessed to affected property owners by local improvements (if permissible). 3. FINANCE, ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) County of Simcoe Library Co-Operative, Memorandum re: County of Simcoe Library Co-Operative Annual General Meeting; Canton - Bonfield - Township, correspondence re: Wolf Kills i Rural Municipalities; The Corporation of the City of Barrie, correspondence re: Participation in Hazardous Waste Collection Days, Saturday, Ma 23, 1992 and Saturday, September 19, 1992; Darlene Shoebridge, Clerk, Confidential Report re: 1992 Wages (To be handed out at meeting.) b) c) d) 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: a) Expenditure and subsidy Report for the Period Ending March 31, 1992; R.G. Robinson and Associates Limited, correspondence re: Harbourwood Water System; Fred Haughton, Public Services Administrator, Report re: Mechanics Tools/Insurance; Fred Haughton, Public Services Administrator, Report re: Canada Post/Horseshoe Valley; Fred Haughton, Public Services Administrator, Report re: Safe Driving Record; David white, Township Solicitor, correspondence re: Horseshoe/Salvil - Easements; b) c) d) e) f) II ,I 5. - 4 - PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: a) b) c) d) e) f) Kris Menzies, Township Planner, Report re: Trans Canada pipe Line, Clark/King Subdivision; Kris Menzies, Township Planner, Report re: Ralph and Judith Longstaffe, Lot 20, Plan 875, Concession 9, P-1A/92; Mr. William Williams and Mr. David Williams, C.E.T., correspondence re: Proposed Development, West Part Lot 10, Concession 5; R.G. Robinson and Associates Limited, correspondence re: Sugarbush - Phase III, "As-Constructed" Plans and Letter of Credit; Ministry of Municipal Affairs, circulation of Township of Orillia Official Plan, requesting Township of Oro comments; Gibson and Adams, Barristers and Solicitors, correspondence re Winfull Properties Inc. 6. COMMUNITY SERVICES: There was no correspondence or items for discussion presented: MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Grass cutting Tenders for Contracts No. and No.2, be received and referred to the Parks and Recreation Supervisor, Deborah Broderick and Reeve Drury for review and report back to Council. Carried MOTION NO.2 Moved by Crawford, seconded by Caldwell It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, April 22, 1992, be adopted as printed and circulated with the addition of the following: 6. (f) Gibson and Adams, Barristers and Solicitors, correspondence re: Winfull properties; carried MOTION NO.3 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from Gibson and Adams regarding winfull properties Inc. be received and the Township Solicitor, D.S. White, be directed to advise the Developers Solicitor, stating the Township's position as follows: 1) 2) 3) the lot levies be deferred until January 1, 1994; that the internal road be commenced by June 1, 1992, and completed by July 31, 1992; that the 4th Line construction be commenced by June 1, 1994 an completed by July 31, 1994; and that all drainage works and necessary one foot reserves be deeded to the Ministry of Transportation and/or the Township 0 Oro; 4) and further, a draft of this correspondence be reviewed by Council. Carried - 5 - MOTION NO.4 Moved by Crawford, seconded by Mortson It is recommended that the Letter from David S. white, Township Solicitor, regarding Horseshoe/Salvil - Easements, be received and referred to R.G. Robinson and Associates to confirm and report back on the request to release the Letter of Credit. carried MOTION NO.5 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from Associates Limited, regarding Sugarbush, Phase Credit, be received and the Township not grant status of the Letter of Credit as requested by Associates. R. G. Robinson and III, Letter of a reduction in the G.M. Sernas and carried MOTION NO.6 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from R.G. Robinson and Associates Limited, regarding Harbourwood Water System be received and the Township Engineer be directed to proceed with necessary documentation and plans in order for the upgrading to commence, subject to an Environmental Assessment Process. carried MOTION NO.7 Moved by Mortson, seconded by Crawford It is recommended that R. G. Robinson and Associates Limited, be directed to review the present Water Systems in the Horseshoe Valle Developments, both existing and proposed within the Township's of Oro and Medonte, and further, any costs associated with same will b recovered from Horseshoe Valley, failing which the Township of Medonte would absorb the costs, subject to Medonte's confirmation. Carried MOTION NO.8 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from the City of Barrie regarding Hazardous Household Waste Collection Days, be received an the Township of Oro does not wish to participate for the year 1992 unless initiated by the County of Simcoe. Carried MOTION NO.9 Moved by Crawford, seconded by Mortson It is recommended that the confidential report from Darlene Shoebridge, Clerk, re: 1992 Wages, be received and adopted. carried JI . . . , - 6 - MOTION NO. 10 Moved by Crawford, seconded by Mortson It is recommended that the Report from Fred Haughton, Public Services Administrator, regarding insurance for mechanical tools, b received and Council do not support the request at this time. Carried MOTION NO. 11 Moved by Crawford, seconded by Mortson It is recommended that the report from Fred Haughton, Public Services Administrator, regarding Canada Post/Horseshoe Valley, be received, with preference to a Kiosk, and adopted. Carried MOTION NO. 12 Moved by Mortson, seconded by Crawford It is recommended that the report from Fred Haughton, Public Services Administrator, regarding Safe Driving Record, be received, and further discussed with the Public Services Administrator. Carried MOTION NO. 13 Moved by Mortson, seconded by Crawford It is recommended that the report from Kris Menzies, Planner, regarding Trans Canada Pipeline, Clark/King Subdivision, be receive and adopted. Carried MOTION NO. 14 Moved by Crawford, seconded by Mortson It is recommended that the report from Kris Menzies, Planner, regarding Longstaffe Conversion, Lot 20, Plan 875, be received and the application proceed to a Public Meeting at the next available date. carried MOTION NO. 15 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from Mr. w. Williams and Mr. D. Williams, regarding the proposed development, Part of Lot 10 Concession 5, be received and acknowledged. Carried MOTION NO. 16 Moved by Crawford, seconded by Mortson It is recommended that the Official Plan of the Township of Orillia as circulated by the Ministry of Municipal Affairs, be referred to Township Planner, Kris Menzies, for a review and comment back to Council. Carried .. . . " - 7 - MOTION NO. 17 Moved by Mortson, seconded by Crawford It is recommended that the following correspondence be received and filed: 4. a) Expenditure and Subsidy Report for the Period Ending March 31, 1992; R.G. Robinson and Associates Limited, correspondence re: Harbourwood Water System; b) 5. a) Trans Canada Pipe Kris Menzies, Township Planner, Report re: Line, Clark/King Subdivision; Carried MOTION NO. 18 Moved by Crawford, seconded by Mortson It is recommended that we do now adjourn @ 2:00 p.m. Carried ~(~ RE RaBEiT E. DRUR.