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05 06 1992 Council Minutes Hit CORPORATION 01' HB TOWNSHIP 01' ORO RBGULAR. HBTING 01' COUNCIL WBDNBSDAY. MAY I. ltt2 , 7:30 P.M. - COUNCIL CHAHBBRS TWBNTY-SBVBNT1t HItTING lt91-1tt4 COUNCIL council met this evening pursuant to adjournment @ 7:50 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Mr. Conrad Boffo, Ms. Vivian Bell, Jim Reisch, Mrs. Shirley Woodrow, Mr. Alan Wayne, Mr. Amos Hutchinson, Mr. steve Wilkinson, Mr. Brian DeBoer, Charlie Blackstock, Mr. Ron Kolbe One Member of the Press. Reeve Drury assumed the chair and opened the meeting with prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: None Declared. 2. CONSENT AGENDA: a) Township of Orillia, Notice of Passing of a Zoning By-Law, re: Part of the East Half Lot 8, Concession 1; b) Huronia Trails and Greenways, correspondence re: Use of precious corridors; c) Orillia and District Chamber of Commerce, Invitation re: Official Opening of "Port of Orillia", May 15, 1992; d) County of Simcoe, Solid Waste Management Department, Reports and Bills from March 24, 1992, session of County Council; e) Barrie Public Library, correspondence re: Minutes of Barrie Public Library Board; 3. REPORTS OF MUNICIPAL OFFICERS: a) Kris Menzies, Township Planner, Report re: Recreational Open Space; b) Darlene Shoebridge, Clerk, Memo re: Amendment to By-Law No. 91-60 (Road Renaming By-Law); c) Darlene Shoebridge, Clerk, Memo re: Annual Clerks and Treasurers Meeting/Conference, June 21-24, 1992; d) Paul Eenhoorn, Fire Chief, Memo re: Fire Works Display, S Golf Links; e) Paul Eenhoorn, Fire Chief, Monthly Reports for the Months of January, February and March, 1992; f) Kris Menzies, Township Planner, Report re: Unassumed Roads Agreement; g) Kris Menzies, Township Planner, Report re: site Plan Control; h) Deborah Broderick, Parks and Recreation Supervisor, report re: 1992 Grass cutting Recommendation; i) Deborah Broderick, Parks and Recreation Supervisor, report re: 1992 Summer Day Camp Staff; j) Deborah Broderick, Parks and Recreation Supervisor, report re: Repairs, Hawkestone Dock; k) Paul Eenhoorn, Fire, Chief, memo re: Health and Safety Conference; - 2 - 4. COMMUNICATIONS: a) Township of Rama, correspondence to the Honourable Gilles Pouliot, Minister of Transportation re: Resolution with regards to the Proposed Changing of Provincial Highway signs from English to bilingual signs; b) The County of Simcoe and The City of Barrie, Invitation to attend Project Tornado Workshop, June 2, 1992; c) Town of Tillsonburg, correspondence re: Requesting Support of Two Resolutions with regards to the Treasurer of ontario roll back of sales taxes on alcohol, gasoline and tobacco and the Ministry of the Environment promote industrial waste diversion MOTION NO. 1 Be it resolved that the Agenda for the Council Meeting dated Wednesday, May 6, 1992, be adopted as printed and circulated with the addition of the following: 8. (h) 8. (i) 8. (j) 8. (k) Deborah Broderick, Parks and Recreation Supervisor, repor re: 1992 Grass Cutting Recommendation; Deborah Broderick, Parks and Recreation Supervisor, repor re: 1992 Summer Day Camp Staff; Deborah Broderick, Parks and Recreation Supervisor, repor re: Repairs, Hawkestone Dock; Paul Eenhoorn, Fire, Chief, memo re: Health and Safety Conference; Carried MOTION NO. 2 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Regular Meeting of Council held Wednesday, April 15, 1992, be adopted as printed and circulated. Carried MOTION NO. 3 Moved by Crawford, seconded by Mortson Be it resolved that the accounts presented for the period ending Wednesday, May 6, 1992, in the amount of $145,761.91, plus payroll for the period ending Thursday, April 30, 1992, in the amount of $37,468.64, in accordance with the computer print-out presented to Council, be approved for payment. Carried MOTION NO. 4 Moved by Crawford, seconded by Mortson Be it resolved that the Road Expenditures for the period ending Wednesday, May 6, 1992, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $121,258.27. Carried MOTION NO. 5 Moved by Caldwell, seconded by Crokam Be it resolved that the Recommendations listed on the Consent Agenda, Item No.6, be approved. Carried - 3 - MOTION NO. 6 Moved by Crokam, seconded by Caldwell Be it resolved that the report from Kris Menzies, Planner, regard in Recreational and Open Space, Permitted and Accessory Uses, be received and the necessary Public Meeting be held at the earliest possible date. carried MOTION NO. 7 Moved by Caldwell, seconded by Crokam Be it resolved that the Memo from Clerk, Darlene Shoebridge, regarding amendment to By-Law No. 91-60, Road Renaming By-Law, be received. carried MOTION NO. 8 Moved by Mortson, seconded by Crawford Be it resolved that the Memo from Darlene Shoebridge, Clerk, regarding the Annual Clerks and Treasurers Conference to be held June 21-24, 1992, be received, and the Clerk and Treasurer be authorized to attend with the associated costs being paid by the Township. Carried MOTION NO. 9 Moved by Caldwell, seconded by Crokam Be it resolved that the Memo from Fire Chief, Paul Eenhoorn, regarding Fire Works Display, Simoro Golf Links, be received and th Township of Oro has no objection to such an event taking place. Carried MOTION NO. 10 Moved by Crawford, seconded by Mortson Be it resolved that the Monthly Activity Reports from the Fire Chief, Paul Eenhoorn, for the months of January, February and March be received. Carried MOTION NO. 11 Moved by Crokam, seconded by Caldwell Be it resolved that the report from Kris Menzies, Planner, regard in Unassumed Roads Agreement, be received and the recommendations contained therein, be adopted and the Reeve and Clerk be authorized to execute the acknowledgements when required. Reeve Drury requested a Recorded Vote. Deputy Reeve Caldwell Councillor Crawford Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Yea Carried - 4 - MOTION NO. 12 Moved by Mortson, seconded by Crawford Be it resolved that the report from Kris Menzies, Planner, regardin Site Plan Control, be received and adopted, whereby any Temporary structures would not be subject to site Plan Control Agreement. Carried MOTION NO. 13 Moved by Caldwell, seconded by Crokam Be it resolved that Item 8 (h) Grass Cutting Contracts, be referred to the next Committee Meeting, for further information and a decision. carried MOTION NO. 14 Moved by Mortson, seconded by Crawford Be it resolved that the report from Deborah Broderick, Parks and Recreation Supervisor, regarding 1992 Summer Day Camp Staff be received. Carried MOTION NO. 15 Moved by Caldwell, seconded by Crokam Be it resolved that the report from Deborah Broderick, Parks and Recreation Supervisor, regarding repairs to Hawkestone Dock, be received. Carried MOTION NO. 16 Moved by Crawford, seconded by Mortson Be it resolved that the memo from Fire Chief, Paul Eenhoorn, regarding Health and Safety Committee, be received, and Council authorize the attendance of two members to the conference to be hel in Toronto on June 24, 1992, and the cost associated with same, be paid by the Township. carried MOTION NO. 17 Moved by Crokam, seconded by Caldwell Be it resolved that the correspondence from the Township of Rama regarding resolution proposing changing of Provincial Highway Traffic signs from English to Bilingual signs, be received and the Council of the Township of Oro endorse the resolution, and further, the Clerk be directed to forward copies of this resolution to the Minister of Transportation and Allan K. McLean, M.P.P. Simcoe East. Carried - 5 - MOTION NO. 18 Moved by Caldwell, seconded by Crokam Be it resolved that the following members of Council be authorized to attend Project Tornado Workshop, to be held in Barrie on Tuesday June 2, 1992: Joanne Crokam David Caldwell Leonard Mortson Alastair Crawford Carried MOTION NO. 19 Moved by Caldwell, seconded by Crokam Be it resolved that the correspondence from the Town of Tillsonburg forwarding a resolution requesting the Treasurer of ontario to roll back Sales Tax on alcohol, tobacco and gasoline, to stimulate the economy, be received and the Council of the Township of Oro not support the resolution. Carried MOTION NO. 20 Moved by Caldwell, seconded by Crokam Be it resolved that the correspondence from the Town of Tillsonburg forwarding a resolution regarding Industrial Waste, be received and the Township of Oro does support the resolution which recommends that the Ministry of the Environment promote a diversion of Waste Plan to Industries across the Province. Carried MOTION NO. 21 Moved by Mortson, seconded by Crawford Be it resolved that Report No. 92-11 of the Special Committee of th Whole Meeting held Tuesday, April 14, 1992, and the recommendations contained therein, be adopted as printed and circulated. Carried MOTION NO. 22 Moved by Crokam, seconded by Caldwell Be it resolved that Report No. 92-12 of the Committee of the Whole Meeting held Wednesday, April 22, 1992, and the recommendations contained therein, be adopted as printed and circulated. Carried MOTION NO. 23 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Township of Oro History Committee Meeting held Thursday, April 16, 1992, be adopted as printed and circulated. carried - 6 - MOTION NO. 24 Moved by Caldwell, seconded by Crokam Be it resolved that the Township of Oro invite selectively, submissions for supplying Planning Consultant Services to the Municipality, and further, that the submissions be received by the Township, no later than May 20, 1992. carried MOTION NO. 25 Moved by Crokam, seconded by Caldwell Be it resolved that a tentative meeting date has been confirmed wit the Ministry of Municipal Affairs and the Township of Oro, for Friday, May 29th @ 2:00 p.m. to informally discuss various planning matters. Carried MOTION NO. 26 Moved by Mortson, seconded by Crawford Be it resolved that a By-Law to Amend By-Law No. 91-60, to Provide for the changing of Names on certain Public Highways in the Townshi of Oro, be introduced and read a first and second time and numbered By-Law No. 92-37. Carried THAT By-Law No. 92-37 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 27 Moved by Caldwell, seconded by Crokam Be it resolved that a By-Law to Provide for Giving Names to Highway within the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 92-38. Carried THAT By-Law No. 92-38 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 28 Moved by Mortson, seconded by Crawford Be it resolved that a By-Law to Rezone Lot 84, Plan 952, Concession 13, (Gordon), be introduced and read a first and second time and numbered By-Law No. 92-39. Carried THAT By-Law No. 92-39 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried - 7 - MOTION NO. 29 Moved by Caldwell, seconded by Crokam Be it resolved that a By-Law to adopt and approve the 1992 estimate for all amounts required for the current year and to levy the rates of taxation, be introduced and read a first and second time and numbered By-Law No. 92-40. carried THAT By-Law No. 92-40 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Recorded Vote requested by Deputy Reeve Caldwell Councillor Mortson Councillor Crokam Councillor Crawford Deputy Reeve Caldwell Reeve Drury Yea Yea Yea Yea Yea carried Reeve Drury read the following "Press Release" concerning the 1992 Budget: 1992 BUDGET PRESS RELEASE The major highlights contained within the 1992 budget are as follows: 1. Two fire trucks are to be purchased during 1992. A tanker and a pumper are required at an estimated value of $134,100.00. This money is to be drawn from the Fire Reserve account. 2. The Oro Day Camp will also continue for another year with the fees being established at a rate of $90.00 for each two-week program. The swimming portion of the program is to be contracted out and the cost for each session will be $27.00. Kids in the age bracket of 3-5 will also be part of the day camp program at a cost of $45.00 per two-week session. 3. The Township's Official Plan Update is to be completed during 1992 at a cost of $8,000.00. 4. Council, being ever sensitive to the environmental problems will continue to provide composters at a net cost of $19.50 with the Ministry of the Environment providing a grant at a rate of two-thirds of the gross cost of the composter. 5. Oro's share of the capital portion of the airport is $25,631.00. The amount of $25,631.00 is to be drawn from the Industrial reserve account. The operating portion of the airport costs are $7,366. It is council's continued effort to create a strong industrial tax base to help support the residential tax base of the municipality as well as creating employment opportunities. 6. A financial computer system is part of the 1992 budget. The equipment will be purchased in consultation with Medonte to ensure its efficiency and effectiveness when restructuring occurs. 7. The Township is moving to the final stages of the house numbering system, which is the actual implementation of number for each home. An amount of $50,000 has been budgeted for thi project with half of the amount to come from a reserve account - 8 - 8. The Township's Roads anticipated expenditures for 1992 is $1,576,190. Road maintenance costs for the year is estimated at $992,590 and is broken down as follows: (i) Bridges & Culverts (ii) Roadside Maintenance (iii) Hardtop Maintenance (iv) Loosetop Maintenance (v) Winter Control (vi) Safety Devices (vii) Miscellaneous (viii) Overhead /Administration $ 15,500.00 87,170.00 64,100.00 249,515.00 243,900.00 53,800.00 184,667.00 93,938.00 Construction costs total $583,600 and is broken down as follows: (i) Bridges & Culverts $ (ii) site Plan Control-Gravel pit (iii) Engineering Studies (iv) Gravel Resurfacing (v) Culvert Replacement - 8th Line (vi) Lakeshore Road (vii) various Gradework (viii) Drainage - 5th Line (ix) Engineering - 9th Line (x) 7th Line Revision/OMB Costs (xi) 4th Line - Arena (xii) simcoeside 31,000.00 8,000.00 10,000.00 93,000.00 18,300.00 105,000.00 60,000.00 26,500.00 5,000.00 125,000.00* 3,300.00 33,500.00 *Currently in place is a letter from the Ministry of indicating that supplementary funds are available to the Township over a three-year period to complete the reconstruction of the 7th Line from Highway 11 to south of the Bass Lake Sideroad. The various Township pit owners have entered into an agreement with Township to finance the balance of the project. There is no on the 1992 tax levy with regard to the 7th line reconstruction. The equipment and housing section of the Roads Department budget reflects a sum of $30,000 to be applied against the purchase of a backhoe or the purchase of a chipper. The balance of $35,000 is the purchase of two trucks. To help somewhat offset the effect of the unpaid taxes, an amount $35,187 has been set aside in the budget to be placed into the Working Fund Reserve Account. The effect of this will be to help limit the interest incurred by the municipality for borrowing purposes. The 1992 Mill Rate for Township purposes only will be set at a residential mill rate of 3.904 and a commercial rate of 4.593. the Municipal Mill Rate is applied against an average assessment $70,600/1984 Market Value, the increase in the municipal share of the taxes will be $ 5.08 or a very reasonable 1.88 percent increase in these tough economic times. On behalf of myself as Reeve, I would like to extend to the other members of Council and staff my thanks and appreciation for the efforts put forth in the preparation of the 1992 budget. , , - 9 - MOTION NO. 30 Moved by Mortson, seconded by Crawford Be it resolved that a By-Law to Confirm the Proceedings of Council be introduced and read a first and second time and numbered By-Law No. 92-41. THAT By-Law No. 92-41 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. MOTION NO. 31 Moved by Crokam, seconded by Caldwell Be it resolved that we do now adjourn @ 8:53 p.m. A~ ~.b~dfiO ~ERK DARLENE SHOEBRIDGE