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05 20 1992 Council Minutes 1 HB CORPORAT:tON 01' HB TOWNSHIP 01' ORO RBGULAR HItTING 01' COUNCIL WBDNBSDAY. KAY 20. lt92 , 7:4S P.M. - COUNCIL CBAMBBRS TJlIRTY-I'IRST KBBTING 19t1-ltt4 COUNCIL council met this evening pursuant to adjournment @ 7:50 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Mrs. Shirley Woodrow, Mr. Conrad Boffo, Mr. Alan Wayne, and One Member of the Press. Reeve Drury assumed the chair and opened the meeting with prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: Reeve Drury declared a Conflict of Interest with Item 12(d) on the agenda concerning grass cutting tenders. The nature being his son has applied for employment with one of the potential tenderers. Deputy Reeve Caldwell assumed the chair during discussion and resolution on this matter and at the conclusion of same, Reeve Drur reassumed the chair. 2. CONSENT AGENDA: There were no items for discussion on the Consent Agenda. 3. REPORTS OF MUNICIPAL OFFICERS: a) Ron Kolbe, Chief Building Official, Monthly Building Report fo April; b) Kris Menzies, Township Planner, Report re: site Plan Control By-Law; 4. COMMUNICATIONS: a) Township of Vespra, Notice of Application for Consent, Lot 11, Concession 1; b) Township of Flos, Notice of Public Meeting re: Proposed Amendment to the General Zoning By-Law, Part Lot 41, Concession 1; c) R.G. Robinson and Associates Limited, correspondence re: Wesley Heights Subdivision, Scott silo Construction Limited; - 2 - MOTION NO. 1 Moved by Crokam, seconded by Caldwell Be it resolved that the Agenda for the Council Meeting dated Wednesday, May 20, 1992, be adopted as printed and circulated, with the addition of the following: 12. (b) Resolution re: Ministry of Natural Resources, Midhurst Forest Tree Nursery; 12. (c) Resolution re: Awarding of Calcium Chloride Contract for 1992; 12. (d) Memo, Darlene Shoebridge, Clerk, re: Contract #1, Grass cutting services; MOTION NO. 2 Moved by Crawford, seconded by Mortson Be it resolved that the minutes of the Regular Meeting of Council held Wednesday, May 6, 1992, be adopted as printed and circulated. Carried MOTION NO. 3 Moved by Crokam, seconded by Caldwell Be it resolved that the minutes of the special Meeting of Council held Wednesday, May 13, 1992, be adopted as printed and circulated. Carried MOTION NO. 4 Moved by Mortson, seconded by Crawford Be it resolved that the accounts presented for the period ending Wednesday, May 20, 1992, in the amount of $75,087.18, plus payroll for the period ending Thursday, May 14, 1992, in the amount of $28,609.58, in accordance with the computer print-out presented to Council, be approved for payment. carried MOTION NO. 5 Moved by Crawford, seconded by Crokam Be it resolved that the Road Expenditures for the period ending Wednesday, May 20, 1992, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $5,313.73 Carried MOTION NO. 6 Moved by Mortson, seconded by Caldwell Be it resolved that the Report from Ron Kolbe, Chief Building Official, regarding monthly Building Activity Report for April in the amount of $1,056,497.00, be received. Carried MOTION NO. 7 Moved by Mortson, seconded by Crawford Be it resolved that the Report from Kris Menzies, Planner, regard in site Plan Control By-law, be received. Carried II - 3 - MOTION NO. 8 Moved by Crawford, seconded by Mortson Be it resolved that the Notice of Hearing, Township of Vespra, Severance Application B-8/92 (Caldwell) be received and the Townshi of Oro having no objection. Carried MOTION NO. 9 Moved by Crokam, seconded by Caldwell Be it resolved that the Notice of Public Meeting, Township of Flos proposed Zoning By-law Amendment, Part of Lot 41, Concession 1, be received and the Township of Oro has no objection. Carried MOTION NO. 10 Moved by Mortson, seconded by Crawford Be it resolved that the Correspondence from R.G. Robinson and Associates, regarding Wesley Heights SUbdivision, Part of Lot 10, Concession 10, be received and once the Certificate of Maintenance and Final Acceptance has been issued and all applicable costs havin been paid, that the funds remaining in the Letter of Credit be released and further that the necessary Road Assumption By-law be prepared and brought to a future meeting. Carried MOTION NO. 11 Moved by Crawford, seconded by Mortson Be it resolved that Report No. 92-13 of the Special Committee of th Whole Meeting held Friday, May 1, 1992, and the recommendations contained therein, be adopted as printed and circulated. Carried MOTION NO. 12 Moved by Crokam, seconded by Caldwell Be it resolved that Report No. 92-14 of the Committee of the Whole Meeting held Wednesday, May 13, 1992, and the recommendations contained therein, be adopted as printed and circulated. Carried MOTION NO. 13 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Canada Day Committee Meeting held Tuesday, April 29, 1992, be received as printed and circulated Carried MOTION NO. 14 Moved by Caldwell, seconded by Crokam Be it resolved that the minutes of the Oro Community Centres Parks and Recreation Meeting held Thursday, May 14, 1992, be adopted as printed and circulated. Carried - 4 - MOTION NO. 15 Moved by Mortson, seconded by Crawford Be it resolved that the Recommendation from the Oro Community Centres Parks and Recreation Committee Meeting held Thursday, May 14, 1992, be adopted as follows: It is recommended to Council that the Policies and Rental Rates for 1992 be adopted as amended. carried MOTION NO. 16 Moved by Crokam, seconded by Caldwell Be it resolved that the submissions received for Planning Consultan Services from M.M. Dillon Limited; Templeton-Lepek Limited; Alcor and Associates Limited; F.J. Reinders and Associates; Weston and Associates; Ainley and Associates; Reid and Associates; Lehman and Associates and Jorden and Jones, be referred to a Committee comprised of Council and Staff, namely: Reeve Drury, Deputy Reeve Caldwell, Clerk, Darlene Shoebridge and Planner, Kris Menzies, to report back to Council recommending a short list of potential firms to make presentations. carried MOTION NO. 17 Moved by Caldwell, seconded by Crokam Be it resolved that WHEREAS, the Province of ontario has recently announced the closure in 1993, of the Midhurst Forest Tree Nursery which is comprised of some 800 hectares of land and administered by the Ministry of Natural Resources; AND WHEREAS, the nursery has the potential to produce over nine million trees per year and distributes tree stock throughout Southern ontario and as far North as North Bay, Sudbury and Sault saint Marie; AND WHEREAS, the Honourable E. C. Drury, former Premier of Ontario, 1919-1923, was instrumental in establishing such reforestation programs in ontario and specifically within the County of simcoe; AND WHEREAS, the Midhurst Nursery is an educational centre for the public, including school children class trips and is the most efficient nursery in ontario and has the highest survival rate for transplanted trees because of the unique soil conditions in which they are grown. THEREFORE, be it resolved that the Council of the Corporation of th Township of Oro, request the Minister of Natural Resources, the Honourable Bud Wildman and Premier Bob Rae to reconsider the closur of the Forest Tree Nursery in order that this facility can continue. to produce quality trees that are required for our commitment to th future of ontario and its environment; AND FURTHER, that this resolution be circulated to all municipalities within the County of Simcoe and to the Association 0 the Municipalities of Ontario, requesting their endorsement and tha those municipalities advise the Premier of Ontario, the Minister of Natural Resources and their respective members of the ontario Legislature, accordingly. - 5 - MOTION NO. 17 cont'd Recorded Vote Requested by Reeve Drury: Deputy Reeve Caldwell Councillor Crawford Councillor Crokam Councillor Mortson Reeve Drury Yea Yea Yea Yea Yea MOTION NO. 18 carried I Moved by Crawford, seconded by Mortson Be it resolved that Tender 92-01 be awarded to Pollard's (Calcium) Limited of Harrow, Ontario, for the supply and application of calcium chloride at a unit price of $178.73 per flake equivalent tonne. carried MOTION NO. 19 Moved by Crokam, seconded by Mortson Be it resolved that the Memo from Darlene Shoebridge, Clerk, regarding 1992 Grass Cutting Tenders, be received and Contract #1 b awarded to McIntyre Property Service Limited. Carried MOTION NO. 20 Moved by Crawford, seconded by Mortson Be it resolved that a By-Law to Authorize the Issuance of the Certificate of Maintenance and Final acceptance for Wesley Heights Subdivision, be introduced and read a first and second time and numbered By-Law No. 92-42. Carried THAT By-Law No. 92-42 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 21 Moved by Crokam, seconded by Caldwell Be it resolved that a By-Law to Appoint Members of Sub-Committees for the Operation of the Community Recreation Centre Halls and Amen By-Law No. 1324/83, be introduced and read a first and second time and numbered By-Law No. 92-43. Carried THAT By-Law No. 92-43 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried l - 6 - MOTION NO. 22 Moved by Crawford, seconded by Mortson Be it resolved that a By-Law to provide for Remuneration and Expenses to Members of council; its Appointees to Local Boards and Committees; and Expenses for Employees; be introduced and read a first and second time and numbered By-Law No. 92-44. carried THAT By-Law No. 92-44 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Deputy Reeve Caldwell Requested a Recorded Vote: councillor Mortson Councillor Crokam Councillor Crawford Deputy Reeve Caldwell Reeve Drury Yea Yea Yea Yea Yea carried MOTION NO. 23 Moved by Mortson, seconded by Crawford Be it resolved that a By-Law to Amend By-Law No. 90-32 which designates parts of the Township as site Plan Control Areas, be introduced and read a first and second time and numbered By-Law No. 92-45. carried THAT By-Law No. 92-45 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. carried MOTION NO. 24 Moved by Crokam, seconded by Caldwell Be it resolved that a By-Law to Confirm the Proceedings of council, be introduced and read a first and second time and numbered By-Law No. 92-46. carried THAT By-Law No. 92-46 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 25 Moved by Crawford, seconded by Mortson Be it resolved that we do now adjourn @ 8:35 p.m. Carried R