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06 10 1992 COW Minutes .' THE CORPORATION OF THE TOWNSHIP 01' ORO REGULAR COMMITTEE OF THE WHOLB MEBTING RBPO NO. 92-16 WEDNBSDAY June 10 1992 9:00 A.M. - COMMZTTBB ROOK Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Mr. Fred Haughton, Mr. Henry Sander, Mr. Ron Robinson, Mr. David white, Mr. Murray Bateman, Mrs. Lynda Aiken, Ms. Andria Darby, Mrs. Deborah Broderick and Mr. Paul Eenhoorn. Reeve Drury chaired the meeting and called the meeting to order @ 9:15 a.m. Reeve Drury and Deputy Reeve Caldwell left @ 11:00 a.m. at which time Councillor Crawford assumed the chair. 1. DISCLOSURE AND None Declared. 2. DEPUTATIONS: a) 9:30 a.m. DECLARATION OF CONFLICT OF INTEREST: Fred Haughton, Public Services Administrator, and Henry Sander, Treasurer, addressed Council with regards to the Ministry of Transportation Supplementary Funding for 1992; The Township of Oro had requested funding in th amount of $285,000. from the Ministry of Transportation. In correspondence received fro the Ministry, dated May 22, 1992, the municipality was notified that the amount the Township was eligible for was $115,000. The Lakeshore Road project will be phased in over two years; and the 12th Line project will proceed based on the above noted correspondence received. . The Public Service Administrator also spoke to Council regarding the purchase of a backhoe for which the Township was unsuccessful in receivin Supplementary Funding from the Ministry of Transportation in 1992. The Public Service Administrator was directed to obtain quotations for rental of this equipment with the potential for option to purchase in 1993. , , b) c) 10:30 a.m. 11:15 a.m. d) 11:30 a.m. e) 12:00 p.m. - 2 - Ron Robinson, Township Engineer, R. G. Robinson and Associates and David S. White, Township' Solicitor, were present to discuss the Harbourwood Subdivision Water System and Woodland Estates; 1) Bravakis and Woodland Estates Roads to be dedicated on the Grossman Plan by conveying 66 feet with a 1 foot reserve in orde for access to be achieved to the Bravakis and Woodland Estates Plans. Solicitor David White was directed to forward a letter to the Township, outlining the procedure for incorporating into a subsequent resolution of Council by the next meeting. 2) Harbourwood Water System It was agreed that an Engineering report needs to be prepared with assessment schedules, prior to public consultation. This expense will be funded solely by the Township. Mr. Paul Eenhoorn reported to Council on a potential fire hazard at 310 Shanty Bay Road. Registered letter was sent to the owners (estate) in 1989 with no response and there has been recent complaints on this matter from neighbours. Murray Bateman, Program Director, Oro Lea Hall, was present with regards to the Services available to the Township; Mr. Bateman advised Council that Oro Lea Hall was an Open Custody Facility which housed ten young offenders and the program in the facility provides for community assistance and did offer their services to any project being undertaken by the Township, i.e. park clean-ups, etc. Mr. Bateman was advised that perhaps he could prepare an advertisement to be inserted into th Township's Newsletter and that certain Department Heads would be informed of the services the organization could provide to assist the municipality, specifically perhaps the Parks and Recreation Department. Lynda Aiken, Deputy Clerk, and Andria Da~ Secretary, were present to discuss the Munlcipa Emergency Addressing System; After a discussion period, it was determined that the green/white retro-reflective signs wit pre-manufactured holes be purchased by the Township. Notices will be sent to all Township property owners who have been delegated a numbe and this will be phased in, two weeks apart, with the understanding that any new structures erected after June 1st, 1992, would be subject to paying their cost of $10.00 each. As the quantity of signs and total purchase price was based on 4400 signs, as those properties or structures were existing, it was necessary to establish a cut-off date (June 1st) in order fo this program to continue, based on user pay. " - 3 - f) Deborah Broderick, Parks and Recreation supervisor, was present with regards to the Hawkestone Community Park Cleanup Project; 1:00 p.m. After considerable discussion, it was determine that two 45 gallon drums will be placed and maintained on a regular basis by the Parks and Recreation Department. The on-site garbage and debris, as a result of the clean-up, will be transported from the site to the dumpsters at Oro Park. Also, the change room building is to be removed by the Snowmobile Club, and therefor does not require repair. The following is a list of items to be repaired 1) 2) bridge railings (specifications from Ministry of Natural Resources); McGill Environmental to install a privy portable to be left for a ten week period; Nails and litter sticks to be provided; Upgrade parking area with stone; Repairs to swing/slide equipment, meeting Canadian Safety Standards. 3) 4) 5) 3. FINANCE, ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) Township of Essa, correspondence re: Simcoe County Mixed Thre Pitch Softball Tournament, August 15, 1992; The Corporation of the Township of Medonte, Report re: Oro/Medonte Restructuring Committee Meeting held June 2, 1992; Town of Wasaga Beach, correspondence to County of simcoe, Soli Waste Management Department re: Imposition of Tippage Rates; Ron Kolbe, Chief Building Official, Memo re: Word Perfect 5.1 Course; Paul Eenhoorn, Fire Chief, re: Fire Hazards, 310 Shanty Bay Road, Removal of Building (Information to be handed out at meeting); Holly Pattenden, correspondence Township owned lands located in Dan Maloney, correspondence re: & 7, Plan 882, Concession 10; b) c) d) e) f) g) re: proposal with regards to Plan 1310, Concession 14; Road Allowance between Lots 6 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: a) R.G. Robinson and Associates Limited, correspondence re: Harbourwood Water System; Review of pit Agreement between The Corporation of the Townshi of Oro and Maurice Truax; b) - 4 - 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: j) k) 1) m) a) Horseshoe Valley Property Owners Association, correspondence re: Lots 64, 65, 66 and 67, Highland Drive and Alpine Way, Four Houses being used as commercial buildings; Kris Menzies, Township Planner, Report re: Parkland Master Plan; David S. White, Confidential Correspondence to Donald C. Hindson, Q.C., re: Township of Oro, 7th Line Agreement; Kris Menzies, Township Planner, Confidential Report re: Zonin By-Law Infraction; Kris Menzies, Township Planner, Report re: Hillway Equipment Limited; Eric C. Taves, Solicitor, correspondence re: Official Plan Amendment No. 57, Part Lots 27 and 28, Concession 3, Proposed Plan of Subdivision, Shanty Bay Estates; Michael R. Figol, Solicitor, correspondence re: Acknowledgmen Form for Unassumed Roads, Building Permit Applications - Ukrainian National Federation Lands and Cottage Owners; Kris Menzies, Township Planner, Confidential Memo re: Department Head for By-Law Enforcement; Kris Menzies, Township Planner, Report re: Hardwood Hills Public Meeting; Brian and Siske Pratt, correspondence re: Bravakis Subdivision, Lot 37, Concession 1; Kris Menzies, Planner, Report re: Kris Menzies, Planner, Report re: Kris Menzies, Planner, Report re: b) c) d) e) f) g) h) i) Development Status; O.P.P.I. Seminar; O.M.A.F. Discussion Paper; 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: a) Hawkestone Community Park Bob Gregory, correspondence re: Cleanup Project; MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Agenda for the Committee of the Whole Meeting dated June 10, 1992, be adopted as printed and circulated. Carried MOTION NO.2 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from the Township of Essa regarding the Simcoe County Three pitch Softball Tournament, to be held August 15, 1992, be received, and the Township of Oro enter a team at a cost of $80.00. Carried - 5 - MOTION NO.3 Moved by Crokam, seconded by Caldwell It is recommended that the Memo from Ron Kolbe, Chief Building Official, regarding Word Perfect 5.1 Course, be received, and Ron Kolbe be authorized to attend a one day workshop on July 24, 1992, at a cost of $171.50. carried MOTION NO.4 Moved by Crokam, seconded by Mortson It is recommended that the Fire Chief make the necessary arrangements to have a building demolished at 310 Shanty Bay Road, deemed to be a fire hazard, as attempts to have the owners of the property rectify the situation have failed; in accordance with section 18 (2) of the Fire Marshall's Act, and further, this work b done by the Township Roads Department at an estimated cost of $1,000.00. carried MOTION NO.5 Moved by Mortson, seconded by Crokam It is recommended that the correspondence from Holly Pattenden, regarding a proposal to purchase a proportion of lands known as Block "A", Plan 1310, Concession 14, be received, and Council of th Township of Oro do not desire to sell any portion of this parkland as this property was acquired for the purpose of future park development, once the community residents determined there was a need and in conjunction with the assistance of the residents within the area. Carried MOTION NO.6 Moved by Mortson, seconded by Crokam It is recommended that the correspondence from Dan Maloney, regarding proposal to purchase Block "A", Plan 882, Concession 10, be received, and Council of the Township of Oro do not desire to sell this property at the present time. Carried MOTION NO.7 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from R.G. Robinson and Associates Limited, regarding Harbourwood Water System, be received and the Engineer be authorized to commence with a report showing assessment schedules, prior to proceeding with upgrading and public process, and further, these preliminary engineering reports be funded from the Township of Oro and not the Letter of Credit. Carried - 6 - MOTION NO.8 Moved by Crokam, seconded by Mortson It is recommended that the Draft Agreement prepared between the Corporation of the Township of Oro and Maurice Truax, with respect to the operation of a Licence Gravel pit on Part of Lot 7, Concession 10, be found satisfactory and the Reeve and Clerk be authorized to execute the document. carried MOTION NO.9 Moved by Mortson, seconded by Crokam It is recommended that the 1992 Roads Budget be adjusted to reflect the inclusion of the 12th Line Project, as stated within the May 20 1992, Ministry of Transportation letter, and further, that the Lakeshore project become a two year project, split evenly between the 1992 and 1993 budgets. Carried MOTION NO. 10 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from E.L. Dryden, President, Horseshoe Valley Property Owners Association, re Lot 64, 65, 66 and 67, and conversion of residential dwellings to resort villas, be received and the Association be advised that the Townshi of Oro is aware of the contravention and will be commencing with th necessary procedures to cease this use, and further, the Planner an By-Law Enforcement Officer jointly correspond with Horseshoe Valley Resort requesting this illegal use cease immediately and request a response. carried MOTION NO. 11 Moved by Mortson, seconded by Crokam It is recommended that the report from Kris Menzies, Planner, regarding Parkland Master Plan, be received and adopted in conjunction with the Parks and Recreation Committee. carried MOTION NO. 12 Moved by Crokam, seconded by Mortson It is recommended that the Confidential Report from Kris Menzies, Planner, regarding Zoning Infraction, Madeleine's Truck stop, be received and deferred until comments are received from the Simcoe County District Health unit and Fire Chief, Paul Eenhoorn. Carried MOTION NO. 13 Moved by Mortson, seconded by Crokam It is recommended that the Report from Kris Menzies, Planner, regarding Hillway Equipment Limited, Official Plan, zoning By-Law Amendment, be received and adopted, and further, that provision be made by the applicants for an additional lane and road widening on County Road No. 11 at the 13th Line, East. Carried - 7 - MOTION NO. 14 Moved by Mortson, seconded by Crokam It is recommended that the correspondence from Solicitor, Eric C. Taves, regarding Official Plan Amendment No. 57, Proposed Plan of Subdivision, Part of Lots 27 and 28, Concession 3, (MSL) be receive and acknowledged, and further, the correspondence be referred to th proponents. carried 8 MOTION NO. 15 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from Bob Gregory, regarding Hawkestone Park Cleanup and refurbishing, be received and the following repairs and expenses associated with same be approved 1) 2) 3 ) 4) Bridge railings only; Portable Privy for a ten week period; Repairs to swing/slide equipment to meet safety standards; upgrade entrance to the parking area with stone, to be done by the Township Roads Department; and further, any costs for these works to be provided for from within the 1992 budget until the Hawkestone Police Village Reserve Account can be accessed to release 50% of the total cost to reimburse the municipality. carried MOTION NO. 16 Moved by Crokam, seconded by Mortson It is recommended that all docking facilities at the 9th Line and Concession 2, be placed in by May 1st and removed by October 1st, i any given year and the Parks and Recreation Department obtain assistance from the Fire and Roads Department as may be required. Carried MOTION NO. 17 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from Mitchell, Bardyn and Zalucky, regarding Ukrainian National Federation acknowledgement form for unassumed roads, be received and referred to the Township' Planner for response. carried MOTION NO. 18 Moved by Crokam, seconded by Mortson It is recommended that the Confidential Memo from Kris Menzies, Planner, regarding By-Law Enforcement, be received and the Reeve be directed to discuss this matter with Ms. Menzies. Carried - 8 - MOTION NO. 19 Moved by Mortson, seconded by Crokam It is recommended that the Report from Kris Menzies, Planner, regarding Hardwood Hills, Official Plan, Zoning By-Law Amendment Application, be received and adopted, and further, a copy of this report be forwarded to the Planning Advisory Committee for their information. Carried MOTION NO. 20 Moved by Crokam, seconded by Mortson It is recommended that the correspondence from Brian and Siske Pratt, regarding Bravakis Subdivision, Part of Lot 37, Concession 1 be received and acknowledged and referred to the Township's Engineer, R.G. Robinson and Associates, for review and response. Carried MOTION NO. 21 Moved by Mortson, seconded by Crokam It is recommended that the Report from Kris Menzies, Planner, regarding Various Development Status Reports, be received and adopted. Carried MOTION NO. 22 Moved by Mortson, seconded by Crokam It is recommended that the Report from Kris Menzies, Planner, regarding ontario Provincial Planners Institute, One Day Seminar to be held on June 15th, at Georgian College, be received and the Planner be authorized to attend with the expenses being paid for by the municipality. Carried MOTION NO. 23 Moved by Crokam, seconded by Mortson It is recommended that the Report from Kris Menzies, Planner, regarding the Ministry of Agriculture and Food Discussion Paper, be received and referred to a future Planning Advisory Committee Meeting for discussion. carried MOTION NO. 24 Moved by Crokam, seconded by Mortson It is recommended that the following correspondence be received and filed: c) The Corporation of the Township of Medonte, Report re: Oro/Medonte Restructuring Committee Meeting held June 2, 1992; Town of Wasaga Beach, correspondence to County of Simcoe, Solid Waste Management Department re: Imposition of Tippage Rates; David S. Hindson, White, Confidential Correspondence to Donald C. Q.C., re: Township of Oro, 7th Line Agreement; Carried 4. b) 6. c) I , . . , - 9 - MOTION NO. 25 Moved by Mortson, seconded by Crokam It is recommended that following the July 8, 1992, Council Meeting, that Council recess for the month of July to meet again August 5, 1992, and further, the Treasurer be authorized to remit payment for accounts for the period between the July and August regular Council Meetings. carried MOTION NO. 26 Moved by Crokam, seconded by Mortson It is recommended that a Public Open House Forum be scheduled for Monday, August 31, 1992, from 7:00 - 9:00 p.m. attended by all Council and Department Heads, and further, the Clerk advertise the OPEN FORUM in local newspapers and that notices be sent to all active Ratepayer Associations within the Township. Carried. MOTION NO. 27 Moved by Crokam, seconded by Mortson It is recommended that we do now adjourn @ 2:10 p.m. Carried IÀ ~~ ~o~d9£ ðERK DARLENE SHOEBRIDGE