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07 08 1992 Council Minutes Hit CORPORATION 01' HB TOWNSHIP 01' ORO RBGULAR. HBTING 01' COUNC:tL WBDNBSD&Y. JULY a. 19t2 , a:1S P.M. - COUNCIL CBAKBBRS TJlIRTY-BIGJITH KBBTING 1991-1tt4 COUNCIL Council met this evening pursuant to adjournment @ 8:15 p.m. with the following members present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Leonard Mortson Absent: Councillor Joanne Crokam Also Present Were: Ms. Kris Menzies, Mr. Robert Nunn, Ms Jacquie Nunn, Mr. John Hutchison, Ms. Shirley Woodrow, Mr. Stephen Woodrow, Mr. Garth Daniels, Mr. Alan Wayne, Mr Conrad Boffo and One Member of the Press. Reeve Robert E. Drury assumed the chair and opened the meeting with prayer. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: a) Councillor Leonard Mortson declared a possible conflict with Item 10 (b) on the agenda, namely the minutes of the Oro Planning Advisory Committee held June 25, 1992, as well as the subsequent recommendation. Councillor Mortson left his chair and did not participate in the discussion. b) Reeve Drury declared a conflict of interest with Item 5 on the agenda, namely the General Accounts, (grass cutting). The nature being his son is employed with this company. 2. CONSENT AGENDA: a) Orillia and District Convention and visitors Association, Correspondence re: Thank You for financial support; b) Township of Vespra, Correspondence re: Proposed Closure of Midhurst Forest Tree Nursery; c) Village of Elmvale, Correspondence re: Proposed Closure of Midhurst Forest Tree Nursery; d) Township of Matchedash, Correspondence re: Proposed Closure 0 Midhurst Forest Tree Nursery; e) Allan McLean, M.P.P. Simcoe East, Correspondence re: Midhurst Nursery Closure; f) Township of Flos, Correspondence re: Closure of Midhurst Tree Nursery; g) Township of Adjala, Correspondence re: Midhurst Forest Tree Nursery; h) City of Orillia, Correspondence re: Announcement by provincia Government, Closure of Forest Tree Nursery; i) Town of Bradford West Gwillimbury, Correspondence re: Announcement of Provincial Government, Closure of Forest Tree Nursery; - 2 - 2. CONSENT AGENDA: cont'd j) Township of Mara, Correspondence re: Forest Tree Nursery; k) Township of Tiny, Correspondence re: Closure of Forest Tree Nursery; 1) Town of Midland, Correspondence re: Announcement by provincia Government, Closure of Forest Tree Nursery; m) Township of Tosorontio, correspondence re: Proposed Closure 0 Midhurst Tree Nursery; n) Ontario Hydro, Correspondence re: Public Information Centres, Sudbury to Toronto Area Transmission Reinforcement study; 0) David S. White, Township Solicitor, Confidential Correspondenc re: 7th Line Agreement; p) Gilles Pouliot, Minister of Transportation, Correspondence re: Installation of bilingual signs on provincial highways; q) ontario Municipal Board, Oral Ruling of the Board re: Ability of Mr. Coulter to give evidence; 3. REPORTS OF MUNICIPAL OFFICERS: a) Darlene Shoebridge, Clerk, Report re: Janitorial Services; b) Kris Menzies, Township Planner, Report re: Official Plan Amendment No. 37, Zoning (Industrial Lands); c) Ron Kolbe, Chief Building Official, Memorandum re: ontario Hydro Window Inspection Programme; d) Ron Kolbe, Chief Building Official, Memorandum re: Harbourwoo Subdivision Garbage Complaint; e) Kris Menzies, Township Planner, Report re: Unassumed Roads, Official Plan Amendment No. 41, Roads Tour; f) Kris Menzies, Township Planner, Report re: O.P.P. Headquarter Relocation; g) Kris Menzies, Township Planner, Report re: Official Plan Amendment No. 37, Cost Recovery; h) Kris Menzies, Township Planner, Report re: Deeming By-Law, Howitt, Lots 1 and 2, Plan 819; i) Deborah Broderick, Parks and Recreation Supervisor, Report re: Robert Gardner's Renewal Contract; j) W. Henry Sander, Treasurer, Memorandum re: 1992 Finance Conference; 4. COMMUNICATIONS: a) Live stock Valuer's Report by Ernest Bidwell for a calf killed owned by Earl Lauder; b) Live Stock Valuer's Report by Ernest Bidwell for a calf killed owned by Robert Strachan; c) Live Stock Valuer's Report by Jack Anderson for ducks killed, owned by John Perryman; d) Live Stock Valuer's Report by Ernest Bidwell for a lamb killed owned by John Perryman; e) R.G. Robinson and Associates Limited, Correspondence re: Audubon Estates-Pam Reg Holdings Limited; f) Jorden & Jones, Correspondence re: R. Nunn Subdivision, Part of Lot 14, Concession 1; g) Jorden & Jones, Correspondence re: Proposed Plan of Subdivision P. Bravakis, Lot 10, Concession 5; h) Jorden & Jones, Correspondence re: Proposed Plan of Subdivision P. Bravakis, Lot 10, Concession 5; i) 802275 ontario Limited, S. Grossman, Correspondence re: Bravakis-Grossman Subdivision; j) Marjorie B. Murison, Correspondence re: Water Charge on 1992 Tax Bill. k) Meryl Drake, Chairman, Parks and Recreation Committee re: Special Occasion Permit for dance @ Oro Park to be held August 8, 1992; II - 3 - 1) Peter Shelswell re: Oro Burton Drillers Oldtimers Hockey Club hosting Slo-pitch Tournament August 14-16 requesting approval for Special occasion Permit; m) R. G. Robinson and Associates, correspondence re: R. Nunn Subdvision; MOTION NO. 1 Moved by Crawford, seconded by Mortson Be it resolved that the Agenda for the Council Meeting dated Wednesday, July 8, 1992, be adopted as printed and circulated with the addition of the following: 10. (d) 9. (k) Minutes of the Oro Community Centres Parks and Recreation Committee Meeting held Thursday, July 2, 1992; Meryl Drake Chairman, Parks and Recreation Committee re: Special Occasion Permit for dance at Oro Park to be held August 8, 1992; Peter Shelswell re: Oro Burton Driller's Oldtimers Hocke Club, hosting Slo-pitch Tournament August 14-16, requesting approval for Special Occasion Permit; Resolution re: Method of payment to Caledon Sign Craft and Graphics for purchase of Emergency Address Numbers; R.G. Robinson and Associates, correspondence re: Nunn Subdivision, Part Lot 14, Concession 1; 9. (1) 12. (b) 9. (m) Carried MOTION NO. 2 Moved by Caldwell, seconded by Mortson Be it resolved that the minutes of the Regular Meeting of Council held Wednesday, June 17, 1992, be adopted as printed and circulated Carried MOTION NO. 3 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Special Council Meeting held Wednesday, June 24, 1992, be adopted as printed and circulated. Carried MOTION NO. 4 Moved by Mortson, seconded by Crawford Be it resolved that the accounts presented for the period ending Wednesday, July 8, 1992, in the amount of $129,351.04, plus payroll for the period ending Thursday, June 25, 1992 in the amount of $33,446.60, in accordance with the computer print-out presented to Council, be approved for payment. carried MOTION NO. 5 Moved by Crawford, seconded by Mortson Be it resolved that the Road Expenditures for the period ending Wednesday, July 8, 1992, be accepted as presented, and further, the Treasurer be authorized to issue cheques in the amount of $118,858.34. Carried II - 4 - MOTION NO. 6 Moved by Crawford, seconded by Mortson Be it resolved that the recommendations listed on the Consent Agenda, Item No.6, be approved. carried MOTION NO. 7 Moved by Mortson, seconded by Caldwell Be it resolved that the Report from Darlene Shoebridge, Clerk, regarding Janitorial Services, be received and the firm of Frank's Floor Maintenance be awarded the two year Janitorial Contract, commencing August 1, 1992, @ a cost of $240.00 per month. carried MOTION NO. 8 Moved by Caldwell, seconded by Mortson Be it resolved that the Report from Kris Menzies, Planner, regard in Official Plan Amendment No. 37, be received and adopted and the necessary Public Meeting for Rezoning of the lands affected within O.P. No. 37 be arranged at the earliest possible date. Carried MOTION NO. 9 Moved by Mortson, seconded by Crawford Be it resolved that the Memo from Ron Kolbe, Chief Building Official, regarding ontario Hydro Window Inspection Programme, be received and adopted. Carried MOTION NO. 10 Moved by Caldwell, seconded by Mortson Be it resolved that the Memo from Ron Kolbe, Chief Building Official, By-Law Enforcement Officer, regarding Harbourwood Subdivision Garbage Complaint, be received and adopted. Carried MOTION NO. 11 Moved by Crawford, seconded by Mortson Be it resolved that the Report from Kris Menzies, Planner, regard in Unassumed Roads, Official Plan Amendment No. 41, be received and adopted. Carried MOTION NO. 12 Moved by Caldwell, seconded by Mortson Be it resolved that the Report from Kris Menzies, Planner, regard in the Relocation of the ontario Provincial Police Headquarters to orillia, be received and referred to a future Committee Meeting. Carried II - 5 - MOTION NO. 13 Moved by Mortson, seconded by Crawford Be it resolved that the Report from Kris Menzies, Planner, regard in Official Plan Amendment No. 37, Cost Recovery, be received and adopted. Carried MOTION NO. 14 Moved by Mortson, seconded by Caldwell Be it resolved that the Report from Kris Menzies, Planner, regard in the Deeming By-Law, Lots 1 and 2, Plan 819, Howitt, be received and adopted. carried MOTION NO. 15 Moved by Mortson, seconded by Crawford Be it resolved that the Confidential Report from Deborah Broderick, Parks and Recreation Supervisor, regarding Employee Contract Renewal, be received and adopted. Carried MOTION NO. 16 Moved by Crawford, seconded by Mortson Be it resolved that the Memo from Henry Sander, Treasurer, regard in 1992 Financial Conference, be received, and the Treasurer be authorized to attend the Conference to be held in London on September 23-25, 1992, and further, that all costs associated with same be paid by the Township of Oro. Carried MOTION NO. 17 Moved by Mortson, seconded by Crawford Be it resolved that the Report of Live Stock Valuer Ernest Bidwell for Live stock killed by wolves, owned by Earl Lauder, Part of Lot 9, Concession 5, for one calf killed, valued at $350.00, be received, and further, the Treasurer be authorized to issue payment Carried MOTION NO. 18 Moved by Caldwell, seconded by Mortson Be it resolved that the Report of Live Stock Valuer Ernest Bidwell, for Live stock killed by wolves, owned by Robert Strachan, Part of Lot 17, Concession 7, for one calf killed, valued at $300.00, be received, and further the Treasurer be authorized to issue payment. Carried MOTION NO. 19 Moved by Crawford, seconded by Mortson Be it resolved that the Report of Live stock Valuer, Jack Anderson, for Live Stock killed by wolves, owned by John Perryman, Part of Lo 17, Concession 13, for ducks killed, valued at $112.50, be received and further, the Treasurer be authorized to issue payment. Carried II - 6 - MOTION NO. 20 Moved by Mortson, seconded by Crawford Be it resolved that the Report of Live stock Valuer Ernest Bidwell, for Live stock killed by wolves, owned by John Perryman, Part of Lo 17, Concession 13, for one lamb killed, valued at $75.00, be received, and further, the Treasurer be authorized to issue payment Carried MOTION NO. 21 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from R.G. Robinson and Associates, regarding Audubon Estates, be received, and the Treasurer be authorized to release the Letter of Credit with the exception of $400.00 Grading Deposit as outlined in the correspondence. carried MOTION NO. 22 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Jorden and Jones, regarding Nunn Subdivision, Part of Lot 14, Concession 1, be received and referred to the next Committee Meeting, and further, that the Public Meeting for the Zoning By-Law be scheduled as soon as possible. carried MOTION NO. 23 Moved by Caldwell, seconded by Mortson Be it resolved that the correspondence from Jorden and Jones, regarding Proposed Plan of Subdivision, Part of Lot 10, Concession 5, (Bravakis) be received and that Council further discuss this Proposed Plan of Subdivision at its next Councilor Committee Meeting, provided the applicant's representative and our Planner ar present. Carried MOTION NO. 24 Moved by Mortson, seconded by Crawford Be it resolved that the correspondence from 802275 ontario Limited, (Grossman) regarding Proposed Plan of Subdivision, be received and referred to Township Solicitor, David S. White, to correspond with Mr. Grossman. Carried MOTION NO. 25 Moved by Mortson, seconded by Crawford Be it resolved that the correspondence from Mrs. Marjorie Murison, regarding Water Rate Fees, be received and referred to the Public Services Administrator to respond to the correspondence. Carried II - 7 - MOTION NO. 26 Moved by Caldwell, seconded by Mortson Be it resolved that the letter from Meryl Drake, Chairman, Parks an Recreation Committee, regarding the Dance to be held at Oro Memoria Park, be received, and Council have no objection to a Special Occasion Permit being issued, and further, the Township of Oro designates August 8, 1992, as Community Festival Day at the Oro Memorial Park. carried MOTION NO. 27 Moved by Mortson, seconded by Crawford Be it resolved that the Letter from Peter Shelswell, regarding Oro Burton Drillers Oldtimers Hockey Club, hosting Slo-pitch Tournament August 14, 15 and 16, 1992, at the Oro Sports Complex, be received and Council have no objection to a Special Occasion Permit being issued to this organization which will be raising funds for minor hockey and ringette. Carried MOTION NO. 28 Moved by Mortson, seconded by Crawford Be it resolved that the correspondence from R.G. Robinson and Associates, regarding Nunn Subdivision, Part Lot 14, Concession 1, be received and given further consideration once a legal opinion ha been received from the Township's solicitors. Carried MOTION NO. 29 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Township of Oro History Committee Meeting held Thursday, June 18, 1992, be received as printed and circulated. Carried MOTION NO. 30 Moved by Caldwell, seconded by Crawford Be it resolved that the minutes of the Planning Advisory Committee Meeting held Thursday, June 25, 1992, be adopted as printed and circulated, with the following amendments: Present: Add Deputy Reeve D. Caldwell; 4 (b) should read Concession 6, as well as Item 7, Recommendation 0 Application P-2/92 should read Concession 6, and further, Item 4 (b comment should show that Councillor Mortson the applicant left the room and did not participate in the discussion of the Zoning By-Law Amendment. Carried II - 8 - MOTION NO. 31 Moved by Caldwell, seconded by Mortson Be it resolved that the recommendations of the Oro Planning Advisor Committee at their meeting held on Thursday, June 25, 1992, be adopted as follows: It is recommended to Council that Development Application P-4/90 (Sabiston), Concession 7, Part Lot 1 and West Part Lot 2, a Propose Plan of Subdivision, be scheduled for a Public Meeting in early August; after receipt of the hydrogeological study, a revised application and revised Plan of Subdivision being submitted to the Township; also the Planning Advisory Committee will schedule time for a site visit at their next meeting, and the Planner is to advis the applicants to correspond with the Indian Park Association and Mr. Copabianco, and direct the applicant to state the entrance to the site. carried MOTION NO. 32 Moved by Crawford, seconded by Caldwell Be it resolved that the recommendation of the Oro Planning Advisory Committee at their meeting held on Thursday, June 25, 1992, be adopted as follows: It is recommended to Council that Development Application P-2/92 (Mortson), Concession 6, South Part Lot 17 and 18, a proposed Zonin By-Law Amendment, proceed to a Public Meeting at the earliest possible date. Carried MOTION NO. 33 Moved by Crawford, seconded by Caldwell Be it resolved that Report No. 92-17 of the Committee of the Whole Meeting held Wednesday, June 24, 1992, and the recommendations contained therein, be adopted as printed and circulated. carried MOTION NO. 34 Moved by Mortson, seconded by Crawford Be it resolved that the minutes of the Oro Community Centres Parks and Recreation Committee Meeting held Thursday, July 2, 1992, be adopted as printed and circulated. Carried MOTION NO. 35 Moved by Crawford, seconded by Mortson Be it resolved that the recommendation of the Oro Community Centres Parks and Recreation Committee at their meeting held Thursday, July 2, 1992, be adopted as follows: It is recommended to Council that Mr. Tutty be urged to teach bicycle safety to all children in the school and in particular that helmets should be worn by all children riding a bicycle. Carried - 9 - MOTION NO. 36 Moved by Caldwell, seconded by Mortson Be it resolved that the recommendation of the Oro Community Centres Parks and Recreation Committee, at their meeting held Thursday, Jul 2, 1992, be adopted as follows: It is recommended to Council that the Oro Township Parks and Recreation Committee be advanced $3,000.00 to purchase supplies for the dance to be held at Oro Memorial Park on August 8, 1992, with a cheque in the amount of $1,500.00 to be made out to Bob Gregory by July 31, 1992, with receipts to be submitted after the dance and additional cheques up to the amount of $1,500.00 to be made out to Deborah Broderick as required with receipts to be submitted after the dance. Carried MOTION NO. 37 Moved by Crawford, seconded by Caldwell Be it resolved that the recommendation of the Oro Community Centres Parks and Recreation Committee at their meeting held Thursday, July 2, 1992, be adopted as follows: It is recommended to Council that a liaison committee be appointed to study the terms of reference pertaining to the Parks and Recreation Committee by communicating with the Committee, staff and Council, and further, the Parks and Recreation Committee recommends to Council that Deborah Broderick, Henry Sander, Bob Gregory, Meryl Drake, Two Members of Council and a recording secretary be appointed. Defeated. MOTION NO. 38 Moved by Caldwell, seconded by Mortson Be it resolved that the Council of the Township of Oro, now having had the opportunity to review and consider the servicing requiremen for water supply in the proposed Johnson Subdivision, Hawkestone, P 21/89, Part Lot 22, Concession 12, do support the provision of wate service by individual wells, provided this meets with the approval of the Ministry of the Environment. Recorded Vote requested by Deputy Reeve Caldwell Deputy Reeve Caldwell Councillor Crawford Councillor Mortson Reeve Drury Nay Yea Yea Yea carried MOTION NO. 39 Moved by Mortson, seconded by Crawford Be it resolved that the Township Treasurer and Planner be requested to attend the next Oro Community Centres Parks and Recreation Committee to be held on August 6, 1992. carried II - 10 - MOTION NO. 40 Moved by Mortson, seconded by Crawford Be it resolved that the Township Treasurer be authorized to issue interim payment to Caledon Sign Craft and Graphics Incorporated, in the amount of $22,950. towards the cost of the Emergency Addressing Number Plates, with a balance of the cost to be paid upon the delivery of the signs. carried MOTION NO. 41 Moved by Caldwell, seconded by Mortson Be it resolved that a By-Law to Amend By-Law No. 91-18; a By-Law 0 the Corporation of the Township of Oro to prohibit the obstructing, encumbering or fouling of highways or bridges within the boundaries of the Corporation of the Township of Oro, be introduced and read a first and second time and numbered By-Law No. 92-60. carried THAT By-Law No. 92-60 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. carried MOTION NO. 42 Moved by Mortson, seconded by Crawford Be it resolved that a By-Law to Designate certain Parts on a Plan 0 Subdivision not to be Registered Lots on a Plan of Subdivision within the Meaning of the Planning Act, 1983, as Amended; be introduced and read a first and second time and numbered By-Law No. 92-61. Carried THAT By-Law No. 92-61 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 43 Moved by Mortson, seconded by Crawford Be it resolved that a By-Law to Confirm the Proceedings of Council at their meeting held July 8, 1992, be introduced and read a first and second time and numbered By-Law No. 92-62. Carried THAT By-Law No. 92-62 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Reeve. Carried MOTION NO. 44 Moved by Caldwell, seconded by Mortson Be it resolved that we do now adjourn @ 9:40 p.m. Carried II