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11 10 1992 COW Minutes \ U. CORPORATION OP t'D TOWNSHIP OP ORO UGULU. COIIlIIft.B OP t'D DOL. DftIRG UPORT . 91-IS TUBSDAY NOVBHBD 10 1991 9100 A... - COKKITTBB ROOK Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Note: Reeve Robert E. Drury arrived @ 11:40 a.m. Absent: Councillor Leonard Mortson Also Present Were: Mr. Brad Richardson, Mr. Ron Robinson, Mr. Wayne Dusome, Mr. Rick Pertie. staff Present: Mr. Henry Sander, Mr. Fred Haughton, Mrs. Deborah Broderick, Mr. Bob Gardener, Mr. Ron Kolbe. Deputy Reeve David Caldwell chaired the meeting and called the meeting to order @ 9:15 a.m. 1. DISCLOSURE AND None Declared. 2. DEPUTATIONS: a) 9:15 a.m. DECLARATION OF CONFLICT OF INTEREST: Verbal monthly reports from Members of Council appointed to various Committees; Councillor Joanne Crokam: Orillia & District Chamber of Commerce: - new Managing Director Susan Lang - obtaining 3 railway cars & caboose for storage, office space & board room - revenues down for 1992 - increasing membership fees for 1993 Shanty Bay Community Centre: - booking revenues up - held Family Fun Day - raised $700.00 - may apply for Nevada Ticket Licence - self sustaining through fundraising Councillor Alastair Crawford: Barrie Long Term Waste Management: - looking at alternative ways to reduce consumption , c) - 2 - Royal victoria Hospital Board: - been on Finance Committee and now on Management Committee - responsible for labour and management decisions and impact on patients - efficient, even with 30 less beds - recruiting specialists, i.e. pediatrics, therapy department, laser treatments (Also on Shanty Bay Community Centre Boar Deputy Reeve David Caldwell: Oro/Barrie/Orillia Airport Commission: - terminal ready for roof trusses - construction delayed and should be completed in January '93 - will have Official Opening in spring - Air Ambulance Service available effecti November 15/93 - contracting Barrie Flight Service for applying glycol (de-icing) County Waste Management & Planning: - reports sent to Municipality and can be reviewed from Clerk's Office b) Mr. Brad Richardson, Mr. Fred Haughton, Public Services Administrator, addressed Council regarding the retaining wall constructed, Part Lot 23, Concession 12; 9:30 a.m. Mr. Richardson was concerned for any personal liability which he could incur on the section of the wall (7 metres) encroaching on his property. The draft agreement prepared by Township Solicitors may restrict rights concerning landscaping and/or the planting the area. Staff will meet with to resolve the concerns of both and finalize an agreement. of trees i the owner parties 10:35 a.m. Mr. Ron Robinson, Township Engineer, and Mr. Fred Haughton, Public Services Administrator spoke to Council re: Harbourwood Subdivision - assessment for water upgrading costs; The water system upgrading can be achieved through the local improvement method. General discussion took place to determine the manner in which the affected property owners would be informed and the process i the required support for the upgrading is received. Cost is assessed on a per foot basis on the properties total frontage and amortized over a 10 year period. Note: p.m. -3- d) Mrs. Deborah Broderick, Parks & Recreatio Supervisor and Mr. Bob Gardner, Arena Labourer were presented with certificates received for their successful completion Levell - Basic Refrigeration Course obtained at the University of Guelph earlier this year, by Reeve Drury. 11:40 a.m. Ms. Broderick also addressed Council with regard to Recreational Services utilized non-residents, and specifically the citie of Barrie and Orillia. Council recessed for lunch @ 12:15 p.m. and reconvened @ 1:2 e) Mr. Wayne Dusome, Stevenon-Dusome Insuran Brokers and Mr. Rick pertie, Frank Cowan Company Limited re: 1992/93 Insurance Coverage by Frank Cowan Company Limited; 2:00 p.m. Mr. pertie oulined the new and enhanced coverage being offered and that the premi this year is less than the previous year. f) Mr. Ron Kolbe, Chief Building Official re: Verbal report and update on Sargeant (Bass Lake) zoning infraction; 2:50 p.m. 3. FINANCE, ADMINISTRATION AND FIRE: The following correspondence and items for discussion were presented: a) b) c) Janine Kilburn, Transition Co-ordinator, County of Simcoe, Administration Centre, correspondence re: Information on position of "Transition Co-ordinator"; Darlene Shoebridge, Clerk, Report re: 1993 Committee Appointments; Darlene Shoebridge, Clerk, Report re: Exchange of Lands, Road Closing - Lot 36, Concession 1; 4. PUBLIC WORKS: The following correspondence and items for discussion were presented: b) d) a) Bradley Richardson, correspondence re: Retaining Wall constructed, Part Lot 23, Concession 12; Fred Haughton, Public Services Administrator, Confidential Report re: Richardson Retaining Wall, Hawkestone; R.G. Robinson and Associates Limited, correspondence re: Harbourwood Subdivision, Local Improvement - Water System; Oro Lea Beach Association, correspondence re: Proposed Work Project for Oro Lea Beach; c) -4- 5. PLANNING AND DEVELOPMENT: The following correspondence and items for discussion were presented: a) b) Kris Menzies, Township Planner, Confidential Report re: Simor Golf Links Severance; Kris Menzies, Township Planner, Memo re: ontario Professional Planners Institute seminar, November 25, 1992; Ministry of Housing, News Release, re: "Government Introduces Legislation to Allow Apartments in Houses and Garden Suites"; c) 6. COMMUNITY SERVICES: The following correspondence and items for discussion were presented: a) Deborah Broderick, Parks and Recreation supervisor, Report re: Exchange of Services between Oro and Barrie/Orillia; MOTION NO.1 Moved by Crawford, seconded by Crokam It is recommended that the Agenda for the meeting of the Committee of the Whole, November 10, 1992 be received and adopted as printed and circulated. Carried. MOTION NO.2 Moved by Crokam, seconded by Drury It is recommended that the letter from Bradley Richardson concern in a Retaining Wall, constructed on Part of Lot 23, Concession 12, be received and Mr. Richardson meet with Public Services Administrator Fred Haughton and Treasurer/CAO Henry Sander on Tuesday, November 17th to discuss the terms and conditions contained in the draft agreement between the owners and the Township of Oro. Carried. MOTION NO.3 Moved by Crawford, seconded by Crokam It is recommended that the Report from Fred Haughton, Public Services Administrator, regarding Richardson Retaining Wall in Hawkestone, be received and adopted. Carried. MOTION NO.4 Moved by Drury, seconded by Crawford It is recommended that the correspondence from R.G. Robinson and Associated Limited, Township Engineers, regarding Local Improvement to Water System in the Harbourwood Subdivision, be received and a tentative public information meeting be arranged for January, 1993, following the circulation of a notice to all property owners. Carried. -5- MOTION NO.5 Moved by Crawford, seconded by Crokam It is recommended that the correspondence from the Oro Lea Beach Association with respect to upgrading of Part of Block A, Plan 709, be received and deferred until Council have had an opportunity to make a site visit. Carried. MOTION NO.6 Moved by Drury, seconded by Crokam It is recommended that the Report from Kris Menzies, Planner, regarding Simoro Golf Links Severance, be received and adopted. Carried. MOTION NO.7 Moved by Crokam, seconded by Crawford It is recommended that the Memo from Kris Menzies, Planner, regarding Planning Seminar on November 25, 1992, be received and th Planner be authorized to attend the session at a cost of $20.00 to be paid by the municipality. Carried. MOTION NO.8 Moved by Crawford, seconded by Crokam It is recommended that authorized to purchase Line from Ardel Marine first 2 sections to be supplied and installed the Parks and Recreation Supervisor be 3 twelve foot sections of dock for the 9th Equipment with purchase and delivery of the made in 1992 and that the 3rd section be in early spring 1993 as per quote. Carried. MOTION NO.9 Moved by Drury, seconded by Crawford It is recommended that the Report from Darlene Shoebridge, Clerk, regarding 1993 Appointments, be received and adopted, and further, the following date and time will be applicable to the following Committees: Planning Advisory Committee ..;. 2nd Thursday of the month @ 7:00 p.m. first Thursday of the month @ 7:00 p.m. Parks and Recreation Committee Carried. MOTION NO. 10 Moved by Crokam, seconded by Crawford It is recommended that the following correspondence be received and filed: 4. a) Janine Kilburn, Transition Co-ordinator, County of Simcoe, Administration Centre, correspondence re: Information on position of "Transition Co-ordinator"; c) Darlene Shoebridge, Clerk, Report re: Closing - Lot 36, Concession 1; Exchange of Lands, Road -6- 6. c) Ministry of Housing, News Release, re: "Government Introduce Legislation to Allow Apartments in Houses and Garden Suites"; 7. a) Deborah Broderick, Parks and Recreation supervisor, Report re: Exchange of Services between Oro and Barrie/Orillia. Carried. MOTION NO. 11 Moved by Crokam, seconded by Drury It is recommended that the Clerk be directed to prepare the necessary appointment by-law for the contracting of insurance from Frank Cowan Company Limited for 1992-93 year for $57,370.00. Carried. MOTION NO. 12 Moved by Crawford, seconded by Drury It is recommended that we do now adjourn @ 3:42 p.m. Carried.