11 25 1992 COW Minutes
II
,L
'lD CORPORATION OP 'lD TOWNSHIP 01' ORO
UGULU. COIIlIIftD OP 'lD DOL. DftIRG
UPORT NO. 91-IS
1I1IDNBSDAY
NOVBHB1m I 5
9100 A... - COKKIftBB R
Present:
Reeve Robert E. Drury
Deputy Reeve David Caldwell
Councillor Alastair Crawford
Councillor Joanne Crokam
Councillor Leonard Mortson
Also Present Were:
Constable Rob Robinson and Constable Robe
Gruzuk, O.P.P., Mrs. Margarit Schneider,
Mr. George Gibson and Mrs. Fran Hanney.
staff Present:
Mr. Henry Sander, Mr. Fred Haughton, Ms.
Kris Menzies
Reeve Robert Drury chaired the meeting and called the meeting to
order @ 9:05 a.m.
1.
DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST:
Reeve Drury, Deputy-Reeve Caldwell, and Councillor Crawford,
declared a pecuniary interest with Items 2 (e), 5 (g) and 5 (h
on the agenda, nature being a litigation matter with the
B.A.F.M.A. owners.
2.
DEPUTATIONS:
a)
9:00 a.m.
Constable Rob Robinson and Constable Rober
Gruzuk, o.P.P., were present to discuss
with Council the 1991 Year End Report and
to also discuss their desire for a new
Community Police Office.
The existing Community Police Office has
been seasonally provided at either the Oro
Arena or Oro Memorial Park. Accommodation
were a requirement of the municipality whe
the Community Policing Program was
established. Due to the limited space tha
is available from these locations, and the
lack of privacy and confidentiality being
maintained, the O.P.P. would prefer
relocating to a more permanent location
which would encourage the accessibility of
the Public and perhaps the physical
presence of the location would assist in
being a deterrent to the area as well.
Constable Robinson brought forward a
proposal with Ceramica Tile, Highway No.
11, Lot 2, Plan 1195, estimated monthly
rental cost would be $300.-$350. per month
for the 500 square foot office space with
the owner being responsible to renovate to
suit at no cost. The Township would be
obligated in accordance with their
agreement to pay for the monthly rental
cost, hydro and telephone.
u
d)
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A brief discussion took place regarding
lease options and potential access.
Council will carry out a site visit of the
location, prior to finalizing a proposal.
Constable Robinson, also proposed to
Council a suggestion to extend the current
Municipal Parking By-Law to prohibit year-
round parking on those road allowances or
accesses to Lake Simcoe. Constable
Robinson was of the opinion that this woul
alleviate some of the congestion of
vehicles parked in these vicinities during
the summer months, and as well it would
provide fire truck accessibility to the
Lake.
b)
9:30 a.m.
Mr. Fred Haughton, Public services
Administrator, was present to speak to
Council with regards to proposed 7th Line
Upgrading Funding from the Ministry of
Transportation. The M.T.O. had committed
three year plan for financing the
construction with estimated completion in
1993. Due to the ontario Municipal Board
Hearings held this year and with a decisio
yet to be rendered, the road completion
proposed for 1993 may not be feasible. It
was suggested that an informal meeting be
held with representatives of the Ministry
to explain the circumstances.
c)
10:00 a.m.
Mrs. Margarit Schneider, owner 115 Howard
Drive (Harbourwood) spoke to Council to
discuss Beaver Dams in the creek located 0
the municipal owned block of land abutting
Harbourwood Subdivision. Mrs. Schneider
also presented a letter from Mr. K.J.
Moorhouse, owner of Lot 114, which
expressed concerns relative to the
situation.
Fred Haughton, Public Services
Administrator, expressed that these
problems were not unique to the Harbourwoo
area and that Simcoe County has experience
the largest number of beavers in 1992 than
in any other year and that there were many
water courses and drainage areas throughou
the Township which were affected as well.
The Ministry of Natural Resources no longe
provides assistance through trapping in
this regard and that independent trappers
would need to be hired by individual
property owners to assist in alleviating
the problem. Council agreed to make a sit
visit to further investigate those concern
expressed.
11:00 a.m.
Mr. George Gibson, Solicitor, representing
796573 ontario Limited, Part of Lot 21,
Concession 4, was present to address
Council with regards to Official Plan
Amendment No. 37 and specifically the land
owned by his client (Chu) commonly referre
to as Site 5 within the amendment.
c)
5.
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Mr. Gibson was seeking Council's support t
have his client's additional lands include
within Official Plan Amendment No. 37 whic
is to be heard at an upcoming ontario
Municipal Board Hearing, scheduled for
January 25, 1993.
e)
11:35 a.m.
Mrs. Fran Hanney, substituting for a
previously arranged deputation by Mr. Ian
Rogers, Solicitor for the Barrie Automotiv
Flea Market Association, Part Lot 21,
Concession B, regarding Official Plan
Amendment No. 37, for the inclusion of a
portion of the subject lands at the
upcoming Ontario Municipal Board Hearing 0
January 25, 1993.
Mrs. Hanney did not wish to speak to the
matter and was requesting a copy of a
report prepared by Ainley and Associates
that the Committee would be dealing with a
this meeting.
Note:
Reeve Drury, Deputy Reeve Caldwell and Councillor
Crawford, left their chairs due to the previously
disclosed pecuniary interest, prior to the deputation and
therefore did not participate or vote on this matter.
Councillor Crokam assumed the chair for the purpose of
this deputation and the subsequent motion with respect to
items 5 (g) and 5 (h) of the Agenda.
3.
FINANCE, ADMINISTRATION AND FIRE:
a)
Henry Sander, Treasurer/Acting Administrative Officer and
Darlene Shoebridge, Clerk, Confidential Report re: Employment
Contract, A. Darby;
Deborah Broderick, Parks and Recreation Supervisor,
Confidential Memo to Henry Sander, re: Mr. Cec Phillips,
Contract Renewal;
Discussion re: Municipal World Article, November 1992 Issue,
on Pecuniary Interest;
Aird and Berlis, Confidential Correspondence re: Rogan vs.
Robinson and Township of Oro (Embrace Kennels);
Darlene Shoebridge, Clerk, Confidential Memo re: C.A.O.
remuneration;
b)
c)
d)
e)
4.
PUBLIC WORKS:
a)
Fred Haughton, Public Services Administrator, Report re: 5th
Line/Ridge stop Sign;
J. & M. Dumitro and B. Lubinsky, correspondence re: Drainage
ditches, North end of Steele Road;
Ross Harvey and Concerned Homeowners of Shelswell Boulevard,
correspondence re: Drainage ditches on Shelswell Boulevard;
b)
PLANNING AND DEVELOPMENT:
)
)
Phillip Macdonald of Smith, Lyons, Torrance, Stevenson and
Mayer, Solicitors, correspondence re: site Plan Agreement,
T & T Holdings Company Limited, Part of Lot 21, Concession 5;
George Gibson, Gibson and Adams, Solicitors, correspondence re:
Official Plan Amendment No. 37, (796573 Ontario Limited, site
5) ;
Kris Menzies, Planner, Memo re: Township Official Plans;
Kris Menzies, Confidential Memo re: Official Plan Amendment
No. 37, (Miller);
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5.
PLANNING AND DEVELOPMENT:
cont'd
e)
Kris Menzies, Planner, Report re: Miller Application, Part Lo
20, Concession 10;
stan Kinsey, correspondence re: Building Permit and Township
Policies;
Ainley and Associates correspondence re: Official Plan
Amendment No. 37;
Ian Rogers, Solicitor, correspondence re: Official Plan
Amendment No. 3B and B.A.F.M.A.
f)
g)
h)
6.
COMMUNITY SERVICES:
a)
Ontario Provincial Police, 1992 Year End Report re:
Township Community Policing;
Oro
MOTION NO.1
Moved by Mortson, seconded by Crawford
It is recommended that the Agenda for the Committee of the Whole
Meeting dated Wednesday, November 25, 1992, be adopted as printed
and circulated with the addition of the following:
4. (d)
Aird and Berlis, Barristers, Solicitors, Confidential
Correspondence, re: Rogan vs Robinson and Township of Or
(Embrace Kennels);
4. (e)
Darlene Shoebridge, Clerk, Confidential Memo re:
Remuneration;
C.A.O.
carried.
MOTION NO.2
Moved by Crawford, seconded by Mortson
It is recommended that the Report from Fred Haughton, Public
Services Administrator, regarding request from Oro Community
Policing Committee with concerns regarding the intersection of the
5th Line and Ridge Road, be received and forwarded to the County of
Simcoe, Barrie Suburban Roads Commission;
Carried.
MOTION NO.3
Moved by Crawford, seconded by Caldwell
It is recommended that the correspondence from J. & M. Dumitro and
B. Lubinsky, concerning Drainage Ditches on Steele Road, Shanty Bay,
be received and the owners be advised that no further drainage work
is proposed as proper drainage tile had been installed to rectify
previous maintenance concerns and that in consideration of the hea
precipitation received throughout the 1992 year that the drainage
system is sufficient.
Carried.
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MOTION NO.4
Moved by Mortson, seconded by Crawford
It is recommended that the correspondence from Ross Harvey and
Concerned Property Owners, Shelswell Boulevard, concerning the
Drainage Ditches, be received and the Public Services Administrato
incorporate any associated maintenance costs into the 1993 propose
Roads Department Budget for Council's consideration.
Carrie
MOTION NO.5
Moved by Mortson, seconded by Crawford
It is recommended that we do now go In-Camera @ 11:27 a.m.
Carrie
MOTION NO.6
Moved by Mortson, seconded by Crawford
It is recommended that we do now Rise and Report from In-Camera @
11:35 a.m.
Carried
MOTION NO.7
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from Ainley and
Associates, Township Planners, regarding Official Plan Amendment No
37 and upcoming Municipal Board Hearing on January 25th, 1993, be
received and the recommendations contained therein, be adopted.
Carried
MOTION NO.8
Moved by Mortson, seconded by Crokam
It is recommended that the correspondence from Ian Rogers,
Solicitor, re: Official Plan Amendment No. 37 and B.A.F.M.A., be
received for information and that Mr. Rogers be supplied a copy of
the Planning Report prepared by Ainley and Associates, as adopted b
Council.
Carried
MOTION NO.9
Moved by Crokam, seconded by Caldwell
It is recommended that the correspondence from Smith, Lyons,
solicitors representing T and T Holdings Company Limited, Part of
Lot 21, Concession 5, and site Plan Agreement for same, be received
and Council of the Township of Oro release the Letter of Credit in
the amount of $10,000.00 posted by the owner as security for its
obligation under the said agreement, as the owner is not in a
position to develop the property at this time, and further, the
solicitor be requested to register an addendum on title, stating
that the $10,000.00 security has been released and that a new Lette
of Credit will be required prior to any development occurring on th
subject lands.
Carried
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MOTION NO. 10
Moved by Mortson, seconded by Crawford
It is recommended that the Memo from Kris Menzies, Planner,
regarding purchase of additional copies of the Township Official
Plan, be received and authorization is given to produce fifty (50)
copies at $35.00 per copy and to be funded from within the 1993
Budget.
Carried
MOTION NO. 11
Moved by Crokam, seconded by Caldwell
It is recommended that the Report from Kris Menzies, Planner,
regarding application P17/92, (Miller) be received and adopted.
Carried
MOTION NO. 12
Moved by Crawford, seconded by Mortson
It is recommended that the correspondence from stan Kinsey, Lots 52
and 53, Plan 5B9, Concession B, regarding deck enclosure, be
received and that permission be given to cover their hot tub.
Recorded Vote Requested by Deputy Reeve Caldwell
Deputy Reeve Caldwell
Councillor Crawford
Councillor Crokam
Councillor Mortson
Reeve Drury
Nay
Yea
Yea
Yea
Nay
Carried.
MOTION NO. 13
Moved by Caldwell, seconded by Crokam
It is recommended that the Confidential Report from Henry Sander,
Treasurer, and Darlene Shoebridge, Clerk, regarding employment
contract, A. Darby, be received and adopted.
Carried.
MOTION NO. 14
Moved by Mortson, seconded by Crawford
It is recommended that the Confidential Memorandum from Deborah
Broderick, Parks and Recreation Supervisor, regarding Contract
Renewal, Cec Phillips, be received and adopted.
Carried.
MOTION NO. 15
Moved by Mortson, seconded by Crawford
It is recommended that all future Agendas for Council and the
various Committees be modified by deleting the heading "Declaration
of Conflict of Interest" and replacing it with the new heading
"Disclosure of Pecuniary Interest and the General Nature Thereof",
as set out in the Act.
Carried.
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MOTION NO. 16
Moved by Caldwell, seconded by Crokam
It is recommended that the Confidential Correspondence from Aird an
Berlis, regarding Rogan vs. Robinson and Township of Oro (Embrace
Kennels) be received and the Township Solicitors be authorized to
make representation on behalf of the corporation in this regard.
Carried
MOTION NO. 17
Moved by Crawford, seconded by Mortson
It is recommended that the Confidential Memo from Darlene
Shoebridge, Clerk, regarding C.A.O. Remuneration, be received and
adopted.
Carried
MOTION NO. 18
Moved by Caldwell, seconded by Crokam
It is recommended that the following correspondence be received and
filed:
6. b)
d)
7. a)
George Gibson, Gibson and Adams, Solicitors,
correspondence re: Official Plan Amendment No. 37,
(796573 Ontario Limited, Site 5);
Kris Menzies, Confidential Memo re: Official Plan
Amendment No. 37, (Miller);
Ontario Provincial Police, 1992 Year End Report re:
Township Community Policing;
Oro
Carried
MOTION NO. 19
Moved by Crawford, seconded by Mortson
It is recommended that we do now adjourn @ 1:10 p.m.
Carried
RE