Loading...
11 25 1992 COW Minutes II ,L 'lD CORPORATION OP 'lD TOWNSHIP 01' ORO UGULU. COIIlIIftD OP 'lD DOL. DftIRG UPORT NO. 91-IS 1I1IDNBSDAY NOVBHB1m I 5 9100 A... - COKKIftBB R Present: Reeve Robert E. Drury Deputy Reeve David Caldwell Councillor Alastair Crawford Councillor Joanne Crokam Councillor Leonard Mortson Also Present Were: Constable Rob Robinson and Constable Robe Gruzuk, O.P.P., Mrs. Margarit Schneider, Mr. George Gibson and Mrs. Fran Hanney. staff Present: Mr. Henry Sander, Mr. Fred Haughton, Ms. Kris Menzies Reeve Robert Drury chaired the meeting and called the meeting to order @ 9:05 a.m. 1. DISCLOSURE AND DECLARATION OF CONFLICT OF INTEREST: Reeve Drury, Deputy-Reeve Caldwell, and Councillor Crawford, declared a pecuniary interest with Items 2 (e), 5 (g) and 5 (h on the agenda, nature being a litigation matter with the B.A.F.M.A. owners. 2. DEPUTATIONS: a) 9:00 a.m. Constable Rob Robinson and Constable Rober Gruzuk, o.P.P., were present to discuss with Council the 1991 Year End Report and to also discuss their desire for a new Community Police Office. The existing Community Police Office has been seasonally provided at either the Oro Arena or Oro Memorial Park. Accommodation were a requirement of the municipality whe the Community Policing Program was established. Due to the limited space tha is available from these locations, and the lack of privacy and confidentiality being maintained, the O.P.P. would prefer relocating to a more permanent location which would encourage the accessibility of the Public and perhaps the physical presence of the location would assist in being a deterrent to the area as well. Constable Robinson brought forward a proposal with Ceramica Tile, Highway No. 11, Lot 2, Plan 1195, estimated monthly rental cost would be $300.-$350. per month for the 500 square foot office space with the owner being responsible to renovate to suit at no cost. The Township would be obligated in accordance with their agreement to pay for the monthly rental cost, hydro and telephone. u d) - 2 - A brief discussion took place regarding lease options and potential access. Council will carry out a site visit of the location, prior to finalizing a proposal. Constable Robinson, also proposed to Council a suggestion to extend the current Municipal Parking By-Law to prohibit year- round parking on those road allowances or accesses to Lake Simcoe. Constable Robinson was of the opinion that this woul alleviate some of the congestion of vehicles parked in these vicinities during the summer months, and as well it would provide fire truck accessibility to the Lake. b) 9:30 a.m. Mr. Fred Haughton, Public services Administrator, was present to speak to Council with regards to proposed 7th Line Upgrading Funding from the Ministry of Transportation. The M.T.O. had committed three year plan for financing the construction with estimated completion in 1993. Due to the ontario Municipal Board Hearings held this year and with a decisio yet to be rendered, the road completion proposed for 1993 may not be feasible. It was suggested that an informal meeting be held with representatives of the Ministry to explain the circumstances. c) 10:00 a.m. Mrs. Margarit Schneider, owner 115 Howard Drive (Harbourwood) spoke to Council to discuss Beaver Dams in the creek located 0 the municipal owned block of land abutting Harbourwood Subdivision. Mrs. Schneider also presented a letter from Mr. K.J. Moorhouse, owner of Lot 114, which expressed concerns relative to the situation. Fred Haughton, Public Services Administrator, expressed that these problems were not unique to the Harbourwoo area and that Simcoe County has experience the largest number of beavers in 1992 than in any other year and that there were many water courses and drainage areas throughou the Township which were affected as well. The Ministry of Natural Resources no longe provides assistance through trapping in this regard and that independent trappers would need to be hired by individual property owners to assist in alleviating the problem. Council agreed to make a sit visit to further investigate those concern expressed. 11:00 a.m. Mr. George Gibson, Solicitor, representing 796573 ontario Limited, Part of Lot 21, Concession 4, was present to address Council with regards to Official Plan Amendment No. 37 and specifically the land owned by his client (Chu) commonly referre to as Site 5 within the amendment. c) 5. - 3 - Mr. Gibson was seeking Council's support t have his client's additional lands include within Official Plan Amendment No. 37 whic is to be heard at an upcoming ontario Municipal Board Hearing, scheduled for January 25, 1993. e) 11:35 a.m. Mrs. Fran Hanney, substituting for a previously arranged deputation by Mr. Ian Rogers, Solicitor for the Barrie Automotiv Flea Market Association, Part Lot 21, Concession B, regarding Official Plan Amendment No. 37, for the inclusion of a portion of the subject lands at the upcoming Ontario Municipal Board Hearing 0 January 25, 1993. Mrs. Hanney did not wish to speak to the matter and was requesting a copy of a report prepared by Ainley and Associates that the Committee would be dealing with a this meeting. Note: Reeve Drury, Deputy Reeve Caldwell and Councillor Crawford, left their chairs due to the previously disclosed pecuniary interest, prior to the deputation and therefore did not participate or vote on this matter. Councillor Crokam assumed the chair for the purpose of this deputation and the subsequent motion with respect to items 5 (g) and 5 (h) of the Agenda. 3. FINANCE, ADMINISTRATION AND FIRE: a) Henry Sander, Treasurer/Acting Administrative Officer and Darlene Shoebridge, Clerk, Confidential Report re: Employment Contract, A. Darby; Deborah Broderick, Parks and Recreation Supervisor, Confidential Memo to Henry Sander, re: Mr. Cec Phillips, Contract Renewal; Discussion re: Municipal World Article, November 1992 Issue, on Pecuniary Interest; Aird and Berlis, Confidential Correspondence re: Rogan vs. Robinson and Township of Oro (Embrace Kennels); Darlene Shoebridge, Clerk, Confidential Memo re: C.A.O. remuneration; b) c) d) e) 4. PUBLIC WORKS: a) Fred Haughton, Public Services Administrator, Report re: 5th Line/Ridge stop Sign; J. & M. Dumitro and B. Lubinsky, correspondence re: Drainage ditches, North end of Steele Road; Ross Harvey and Concerned Homeowners of Shelswell Boulevard, correspondence re: Drainage ditches on Shelswell Boulevard; b) PLANNING AND DEVELOPMENT: ) ) Phillip Macdonald of Smith, Lyons, Torrance, Stevenson and Mayer, Solicitors, correspondence re: site Plan Agreement, T & T Holdings Company Limited, Part of Lot 21, Concession 5; George Gibson, Gibson and Adams, Solicitors, correspondence re: Official Plan Amendment No. 37, (796573 Ontario Limited, site 5) ; Kris Menzies, Planner, Memo re: Township Official Plans; Kris Menzies, Confidential Memo re: Official Plan Amendment No. 37, (Miller); - 4 - 5. PLANNING AND DEVELOPMENT: cont'd e) Kris Menzies, Planner, Report re: Miller Application, Part Lo 20, Concession 10; stan Kinsey, correspondence re: Building Permit and Township Policies; Ainley and Associates correspondence re: Official Plan Amendment No. 37; Ian Rogers, Solicitor, correspondence re: Official Plan Amendment No. 3B and B.A.F.M.A. f) g) h) 6. COMMUNITY SERVICES: a) Ontario Provincial Police, 1992 Year End Report re: Township Community Policing; Oro MOTION NO.1 Moved by Mortson, seconded by Crawford It is recommended that the Agenda for the Committee of the Whole Meeting dated Wednesday, November 25, 1992, be adopted as printed and circulated with the addition of the following: 4. (d) Aird and Berlis, Barristers, Solicitors, Confidential Correspondence, re: Rogan vs Robinson and Township of Or (Embrace Kennels); 4. (e) Darlene Shoebridge, Clerk, Confidential Memo re: Remuneration; C.A.O. carried. MOTION NO.2 Moved by Crawford, seconded by Mortson It is recommended that the Report from Fred Haughton, Public Services Administrator, regarding request from Oro Community Policing Committee with concerns regarding the intersection of the 5th Line and Ridge Road, be received and forwarded to the County of Simcoe, Barrie Suburban Roads Commission; Carried. MOTION NO.3 Moved by Crawford, seconded by Caldwell It is recommended that the correspondence from J. & M. Dumitro and B. Lubinsky, concerning Drainage Ditches on Steele Road, Shanty Bay, be received and the owners be advised that no further drainage work is proposed as proper drainage tile had been installed to rectify previous maintenance concerns and that in consideration of the hea precipitation received throughout the 1992 year that the drainage system is sufficient. Carried. - 5 - MOTION NO.4 Moved by Mortson, seconded by Crawford It is recommended that the correspondence from Ross Harvey and Concerned Property Owners, Shelswell Boulevard, concerning the Drainage Ditches, be received and the Public Services Administrato incorporate any associated maintenance costs into the 1993 propose Roads Department Budget for Council's consideration. Carrie MOTION NO.5 Moved by Mortson, seconded by Crawford It is recommended that we do now go In-Camera @ 11:27 a.m. Carrie MOTION NO.6 Moved by Mortson, seconded by Crawford It is recommended that we do now Rise and Report from In-Camera @ 11:35 a.m. Carried MOTION NO.7 Moved by Mortson, seconded by Crokam It is recommended that the correspondence from Ainley and Associates, Township Planners, regarding Official Plan Amendment No 37 and upcoming Municipal Board Hearing on January 25th, 1993, be received and the recommendations contained therein, be adopted. Carried MOTION NO.8 Moved by Mortson, seconded by Crokam It is recommended that the correspondence from Ian Rogers, Solicitor, re: Official Plan Amendment No. 37 and B.A.F.M.A., be received for information and that Mr. Rogers be supplied a copy of the Planning Report prepared by Ainley and Associates, as adopted b Council. Carried MOTION NO.9 Moved by Crokam, seconded by Caldwell It is recommended that the correspondence from Smith, Lyons, solicitors representing T and T Holdings Company Limited, Part of Lot 21, Concession 5, and site Plan Agreement for same, be received and Council of the Township of Oro release the Letter of Credit in the amount of $10,000.00 posted by the owner as security for its obligation under the said agreement, as the owner is not in a position to develop the property at this time, and further, the solicitor be requested to register an addendum on title, stating that the $10,000.00 security has been released and that a new Lette of Credit will be required prior to any development occurring on th subject lands. Carried - 6 - MOTION NO. 10 Moved by Mortson, seconded by Crawford It is recommended that the Memo from Kris Menzies, Planner, regarding purchase of additional copies of the Township Official Plan, be received and authorization is given to produce fifty (50) copies at $35.00 per copy and to be funded from within the 1993 Budget. Carried MOTION NO. 11 Moved by Crokam, seconded by Caldwell It is recommended that the Report from Kris Menzies, Planner, regarding application P17/92, (Miller) be received and adopted. Carried MOTION NO. 12 Moved by Crawford, seconded by Mortson It is recommended that the correspondence from stan Kinsey, Lots 52 and 53, Plan 5B9, Concession B, regarding deck enclosure, be received and that permission be given to cover their hot tub. Recorded Vote Requested by Deputy Reeve Caldwell Deputy Reeve Caldwell Councillor Crawford Councillor Crokam Councillor Mortson Reeve Drury Nay Yea Yea Yea Nay Carried. MOTION NO. 13 Moved by Caldwell, seconded by Crokam It is recommended that the Confidential Report from Henry Sander, Treasurer, and Darlene Shoebridge, Clerk, regarding employment contract, A. Darby, be received and adopted. Carried. MOTION NO. 14 Moved by Mortson, seconded by Crawford It is recommended that the Confidential Memorandum from Deborah Broderick, Parks and Recreation Supervisor, regarding Contract Renewal, Cec Phillips, be received and adopted. Carried. MOTION NO. 15 Moved by Mortson, seconded by Crawford It is recommended that all future Agendas for Council and the various Committees be modified by deleting the heading "Declaration of Conflict of Interest" and replacing it with the new heading "Disclosure of Pecuniary Interest and the General Nature Thereof", as set out in the Act. Carried. - 7 - MOTION NO. 16 Moved by Caldwell, seconded by Crokam It is recommended that the Confidential Correspondence from Aird an Berlis, regarding Rogan vs. Robinson and Township of Oro (Embrace Kennels) be received and the Township Solicitors be authorized to make representation on behalf of the corporation in this regard. Carried MOTION NO. 17 Moved by Crawford, seconded by Mortson It is recommended that the Confidential Memo from Darlene Shoebridge, Clerk, regarding C.A.O. Remuneration, be received and adopted. Carried MOTION NO. 18 Moved by Caldwell, seconded by Crokam It is recommended that the following correspondence be received and filed: 6. b) d) 7. a) George Gibson, Gibson and Adams, Solicitors, correspondence re: Official Plan Amendment No. 37, (796573 Ontario Limited, Site 5); Kris Menzies, Confidential Memo re: Official Plan Amendment No. 37, (Miller); Ontario Provincial Police, 1992 Year End Report re: Township Community Policing; Oro Carried MOTION NO. 19 Moved by Crawford, seconded by Mortson It is recommended that we do now adjourn @ 1:10 p.m. Carried RE