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1992-015 Medonte THE CORPORATION OF THE TOWNSHIP OF MEOONTE BY-lAW NUMBER 1 992-15 A BY-lAW to provide for the remuneration and expenses for members of Council, certain local boards and expenses for employees; WHEREAS, pursuant to the Municipal Act, R.S.O. 1990, Chapter M-45, Section 242, the Council of a municipality may be by-law provide for remuneration and expenses for its members, for its appointees to local boards, and other bodies and for expenses for employees; ~ AND WHEREAS the said Act provides for salary, expenses and allowances paid by local boards to be established by the Council of a Municipality; HM THEREFORE the Council of the T()';Vllship of Medonte hereby enacts as foll()';Vs: INTERPRETATION ~ 1) In this By-law and ill the attached schedules, the foll()';Ving terms shall apply: (a) "MUNICIPALITY" means the Corporation of the T()';Vllship of Medonte. (b) "COUNCIL" means the Council of the Municipality. (C) "LOCAL BOARD" means a local board as defined in the Municipal Affairs Act. (d) "OTHER BODY" means any body other than a local board, or the Council of a Municipality or a Council Committee. (e) 'Ex OFFICIO MEMBER" means and includes a member of a local board or other body. i) who, by statute is entitled to be a member or that board or body by virtue of his office as Head of Councilor as a specified class of Council member, or ii) who serves as a member of the board or body pursuant to his appointment under section 244 of the Municipal Act. t f) "COUNCIL COMMITTEE" means any standing or special carmittee or subcarmi ttee thereof, established by Council regardleE,s of the name by which it is identified or the fact that persons other than Council members may be included in its membership. 2) Council members shall receive remuneration as determined according to the provisions of Schedule "A" appended to and forming part of this By- law for their services as Council members of the Municipality. t 3) Persons other than members of Council appointed by the Council as members of a local board or other body shall receive remuneration as determined according to the provisions of Schedule "B" appended to and forming part of this By-law for their services as members of such board or body. 4) ( 1 ) The salary and all()';Vallce paid by a local board of the municipality to a member of the Board who has been appointed to such membership by a person or a body other than Council shall be paid the same remuneration as members appointed by Council. ( 2) For the purpose of the clause " local board of the Municipality" means a local board that has no members appointed by a municipality other than those members appointed by the Council. - 2 - THE CORPORATION OF THE 'IDWNSHIP OF MEOONTE BY-LAW NUMBER 1992-15 EXPENSES 5) ( 1 ) The Municipal Treasurer shall in accordance with the prov1s1ons of schedule "c" appended hereto and forming part of this By-law make payments to - - i) a Council member of a Municipal Employee ii) a person appointed by the Council as a member of a local board or a member of another body, or ~ iii) an ex officio member of a local board, other than a public utility carmission, or an ex officio member of any other body, in respect of expenses incurred by such person that come within the appropriate description of expenses in Schedule "C". (2) For the purpose of this clause and Schedule "D", "Municipal Employee" means an Officer, servant or other employee of the Municipality, but does not include: i) Any person who is a "Council Member" or who received remuneration from the Municipality solely as a result of being a member of a "local board" or "other body" j ii) A volunteer fire fighter paid an honorarium, allowance or salary for such services either by the Municipality or pursuant to a fire protection agreement, provided such fire fighter is not the fire chief; iii) an employee of a "local board" iv) the Municipal auditor, or v) any persons or firms engaged by retainer or under contract for the purpose of providing advice or services in respect of legal, planning engineering or like matters. ~ 6) (1) The expenses paid by a Municipality to members of the board who have been appointed as members of a person or body other than the Council shall be in accordance with the provisions of Schedule "C", ( 2) For the purpose of subclause (1) "local board of the Municipality" means a local board that has no members appointed by a Municipality other than those members appointed by the Council. ADMINISTRATION t 7) Notwithstanding any other prov1s1on of this By-law, where a person is entitled to receive remuneration or expenses under this By-law frcm the Municipality in respect of his membership on an "other body" in respect of a certain period or certain times of expenditure and where he has received or is entitled to receive remuneration or expenses from that "other body" in respect of the same period or for the same items of expenditure, he shall deduct the remuneration and expenses he has received from the other body or is entitled to receive from the remuneration and expenses that but for this clause would be payable to him under this By-law in respect of his membership on the board for that period and those items and the amounts remaining, if any, shall be the amounts to which he is entitled under this By-law as remuneration or expenses for that period and those items. - 3 - THE CORPORATION OF THE TOWNSHIP OF MEOONTE BY-lAW NUMBER 1992-15 8. The remuneration provided for in clause 2 of this By-law shall be paid by the Treasurer of the Municipality from the funds provided by Council and the Treasurer shall pay the said remuneration in monthly instalments on or about 15th day of each month, which remuneration shall be in respect of the services rendered for the previous month. ~ 9) Notwithstanding clause 8, where a person who is a member of Councilor has been appointed by the Council as a member of a local board or other body or an ex officio member of a local board or other body fails to sul:mit any information or documentation required to be sul:mitted in support of a claim for remuneration or expenses, the Treasurer may pay such portion of the regular monthly instalment as may be authorized without supporting documentation and the remainder shall be paid forwith after such documentation is sul:mitted. ~ 1 0) ( 1 ) The Municipal Treasurer shall on or before the 28th day of February in each year sul:mi t to Council an itemized statement of the remuneration and expenses paid pursuant to this By-law in the preceding year to: f # i) each member of Council in respect of his services as a member of Councilor as an Officer of the Municipality in the preceding year, ii) each person, whether a Council Member or otherwise, appointed by Council to a local board or other body in respect of his services as a member of that board or body in the preceding year, iii) each ex officio member of a local board or body in respect of his services as a member of that board or body in the preceding year. ( 2) The form of the statement mentioned in subclause 1 shall be approved by the Council and the statement may be subject to audit. t 11) The statement sul:mitted under clause 10 shall be in the form set out in Schedule "D" appended to and forming part of this By-law but the Treasurer may include in the statement any additional information that he or the Council sees fit. 12) This By-law shall come into force on the date of its final passing and shall be deemed to be in effect from January, 1992. 13) That By-law 89-07 and is hereby repealed. t BY-lAW read a first, second and third time and finally passed this 24th day of February, 1992. Page 1 of 1 SCHEDULE "A" TO BY-lAW NUMBER 1992-15 OF THE TOWNSHIP OF MEOONTE Remuneration -Members of Council 1 . That annual remuneration of the Reeve shall be $5,400.00 plus $75.00 per Council meeting. ~ 2. The annual remuneration of a Councillor shall be $4,400.00 plus $65.00 per Council meeting. 3. The Reeve shall receive a per diem payment of $:35.00 and Council shall receive a per diem payment of $30.00 for attendance at night seminars and out-of-t()';Vll meetings related to municipal affairs to which the Reeve or Council are authorized or delegated to attend, and a per diem rate of $80.00 for attendance at Conferences and full day out-of-t()';Vll meetings. ~ 4. One-third of any remuneration and/or payment paid under Clauses 1 to 3 inclusive herein, shall be deemed to be an expense all()';Vance pursuant to Section 255 of the Municipal Act, R.S.O. 1990, Chapter M-45. ~ t Page 1 of 1 SCHEDUIE "B" 'ID BY-lAW NUMBER 1992-15 OF THE TOWNSHIP OF MEOONTE 1. Remuneration in the amount of $50.00 per meeting for the Chairman and $45.00 per meeting for the members shall be paid to person other than members of Council appointed to the following boards or other bodies. ~ (1) Cornni ttee of Adjusbnent ( 2) Planning Advisory Cornni ttee (3 ) Recreation Carmittee 2. Remuneration to be paid pursuant to Clause 1 herein shall be paid on or about the date of the meeting in each month, subject to the T()';Vllship Treasurer receiving a report from the Secretary of the Local Board, or Cornnittee detailing the attendance of each appointee. ~ 3. Appointees shall be entitled to receive a per diem payment of $35.00 for the Chairman and $30.00 for members for attendance at night meetings, Seminars and out-of-t()';Vll meetings related to municipal affairs, to which the appointee is authorized or delegated to attend and a per diem at a rate of $80.00 for attendance at conferences and full day out-of-t()';Vll meetings. 4. Each member of the Cornnittee of Adjusbnent and Planning Advisory Cornnittee shall be paid the part time labour rate for inspection of matters before the Cornnittee. ~ t Page 1 of 3. SCHEDULE "C" 'ID BY-lAW NUMBER 1992-15 OF THE TOWNSHIP OF MEOONTE EXPENSE POLICY FOR MEMBERS OF COUNCIL MILEAGE - All members of Council authorized to be on Township business shall be paid at the rate of 28<: per kilometer actually driven with the exception of that the member will not be paid by the 'I'()';Vllship if he/she receives the mileage payment from another source. LUNCHEDNS - (a) The T()';Vllship will be responsible for Councilor cornnittee luncheon meetings when such meetings are called by Councilor the corrmittee concerned. (b) Council members shall have the discretion to invite visitors for lunch or dinner in connection with T()';Vllship business and such expenses shall be borne by the T()';Vllship. CONFERENCES, CONVENTIONS AND SEMINARS (a) Attendance at conferences, conventions or seminars by members of Council shall be pre-authorized by Council (b) Mileage shall be paid in accordance with the mileage policy herein. ( c) Members of Council shall be allowed all reasonable out-of -pocket expenses including the foll()';Ving: i) HoteljMotel accorocx1ation - actual cost ii) Parking - actual cost iii) Meals and entertainment - $35.00 per day no receipt required iv) Registration - actual cost t ADVANCES When a member of Council is authorized to attend a conference or convention, the Treasurer shall have the authority to make advances to meet estimated expenses. EXPENSE STATEMENTS t Statements for expenses shall be submitted to the Treasurer in a form recarmended by the Treasurer and approved by Council. IOCAL BOARDS AND OTHER BODIES The expense policies herein shall be the expense policies for all members appointed to local boards and other bodies. Page 2 of 3 SCHEDULE "C" 'ID BY-lAW NUMBER 1992-15 OF THE TOWNSHIP OF MEOONTE EXPENSE POLICY FOR MEMBERS OF 'IDWNSHIP STAFF MILEAGE ~ Members of Township staff authorized to be on Township business shall be paid at the rate of $28<: per kilometer actually driven, with the exception that the members will not be paid by the T()';Vllship if he/she receives mileage payment from another source. LUNCHEDNS Senior staff shall have the discretion to invite visitors for lunch or dinner in connection with T()';Vllship business and such expenses shall be borne by the T()';Vllship. ~ CONFERENCES, CONVENTIONS AND SEMINARS (a) Attendance at conferences, conventions and seminars by members of staff shall be pre-authorized by Council. (b) Mileage shall be paid in accordance with the mileage rate policy herein. (c) Members of staff shall be allowed all reasonable out-of-pocket expenses including the following: i) HoteljM.otel acccmrodation - actual cost ii) Parking - actual cost iii) Registration - actual cost iv) Meals and entertainment - $35.00 per day no receipt required Per diem rate of $80.00 on weekends and $30.00 for night meetings other than Council shall apply. (d) Members of staff appointed as Secretary to a local Board or Cornnittee shall receive the same payment as a member of the local Board or cornnittee for attendance at night meetings. ~ TRAINING COURSES (a) Attendance at training schools by members of staff requiring overnight aCCOIllITldJdation shall be pre""-autnorized by.Cotincil. (b) Mileage (one round trip) shall be paid in accordance with the mileage policy herein. t (c) Staff members shall be allowed all reasonable out-of-pocket expenses, including the following: i) Hotel accorrrnodation - actual cost ii) Parking - actual cost iii) Course registration or tution - actual cost iv) Meals - maximum $35.00 per day ADVANCES When a member of staff is authorized to attend a conference, convention or seminar, the Treasurer shall have the authority to make advances to meet estimated expenses. Page 3 of 3 SCHEDULE "c" TO BY -lAW NUMBER 1992-15 OF THE TOWNSHIP OF MEOONTE EXPENSE POLICY FOR MEMBERS OF 'IDWNSHIP STAFF EXPENSE STATEMENTS - Statements for expenses shall be sutmitted to the Treasurer in a form recarmended by the Treasurer and approved by Council. IOCAL BOARDS The expense policies herein shall be expense policies for all employees of local boards and other bodies. - t t SCHEDULE "D" 'ID BY -lAW NUMBER 1992-15 OF THE TOWNSHIP OF MEOONTE STATEMENT OF THE TREASURER Remuneration and expenses paid to members of Council, local boards and other bodies (Prepared pursuant to clause 10 of By-law 1992-15 and section 247 of the Municipal Act, R.B.O. 1990, M-45). - NAME REMUNERATION EXPENSES Members of Council Cornnittee Member ~ Hillsdale Police Village Trustees 'IDTAL t t