03 13 2002 COW Agenda
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TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
DATE: WEDNESDAY, MARCH 13, 2002
TIME: 9:00 a.m.
COUNCIL CHAMBERS
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1. ADOPTION OF THE AGENDA
2. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
3. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of February, 2002.
4. DEPUTATIONS:
a) 9:00 a.m,
Orillia Soldiers' Memorial Hospital, re: Board representation.
5. CORRESPONDENCE:
a) Mr. Earl Robertson, correspondence re: appreciation of Ontario Heritage Community
Recognition Award, Cultural Category.
b) Town of Midland, resolution re: the Tobacco Control Act and persons under the age
of 19.
c) Simcoe County District School Board meeting highlights, February 27,2002.
d) Orillia Public Library Board, minutes of January 23,2002 meeting.
e) Orillia Environmental Advisory Committee, correspondence re: Maintaining Quality
Shoreline Living workshop, Saturday, March 23, 2002.
f) Hawkestone and Area Community Association, correspondence re: Good
Neighbours Council.
g) Severn Sound Environmental Association, correspondence re: Severn Sound PAC
nominees for the third Bob Whittam Environmental Award.
h) Minister of Citizenship, correspondence re: the Lincoln M. Alexander Award.
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i) Ministry of Citizenship, correspondence re: The Order of Ontario Award.
j) Nottawasaga Valley Conservation Authority, correspondence re: Willow Creek
Subwatershed Study (copy available in Clerk's office).
k) Lake Simcoe Regional Airport Commission, minutes of January 17, 2002 meeting.
I) Lake Simcoe Regional Airport, correspondence re: 2002 Airport Operating Budget.
m) City of Brantford, correspondence re: 50th Anniversary Conference of the Ontario
Parks Association.
n) Township of Severn, correspondence re: environmental concerns and protection,
Lake Couchiching.
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0) City of Barrie, correspondence re: Committee of Adjustment meeting, March 20,
2002, re: Lot 367, Registered Plan 51M-619, City of Barrie, 21 Quinlan Road.
p) City of Barrie, correspondence re: Committee of Adjustment meeting, March 20,
2002, re: Lot 154, Registered Plan 51 M-689, City of Barrie, 30 Hewitt Place.
q) City of Barrie, correspondence re: Committee of Adjustment meeting, March 20,
2002, re: Block 340, Registered Plan 51 M-689, City of Barrie, 392 Dunsmore Lane.
6. FINANCE, ADMINISTRATION AND FIRE:
a) Jennifer Zieleniewski, CAO, roles and responsibilities for volunteers, Community
Hall Boards (deferred from Committee of the Whole February 27,2002).
b) Report No. ADM2002-11, Paul Gravelle, Treasurer, re: development charge
indexing.
c) Fire Report No. 2002-03, Paul Eenhoorn, Fire Chief, re: monthly fire report for
January, 2002.
7. PUBLIC WORKS:
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a) Report No. ES2002-09, Keith Mathieson, Director of Engineering and Environmental
Services, re: Site Plan Agreement, Heritage Hills Golf Course, Part of Lot 10 and Lot
0, Concession 2 and road allowance between Lot 10 and Lot 0, being Part 1, 51 R-
28593.
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b) Report No. ES2002-10, Keith Mathieson, Director of Engineering and Environmental
Services, re: Pre-servicing Agreement between the Township of Oro-Medonte and
1091402 Ontario Ltd., Part of Lot 35, Con. 1, E.P.R. (Oro), Part E % and Part W %
Lot 36, Con. 1, E.P.R. (Oro), part road allowance between Lots 35 and 36, Con. 1,
E.P.R. (Oro), as closed by By-law No. 491, No. Lt 420998, being Parts 1,2 and 3,
51 R-29242, being all of PIN #58535-0099 (Lt).
c) Report No. PWS2002-01, Jerry Ball, Public Works Superintendent, re: 5/6 Sideroad
reconstruction claim for delay, Duncor Enterprises Inc.
d) Report No. PWS2002-02, Jerry Ball, Public Works Superintendent, re: purchase of
sand sweeper.
8. PLANNING AND DEVELOPMENT:
a) Report No. PD2002-13, Andria Leigh, Township Planner, re: five year review of
Township's Official Plan.
9. COMMUNITY SERVICE:
Nil.
10. ENVIRONMENTAL TASK FORCE:
Nil.
11. ADDENDUM:
12. IN-CAMERA:
a) Confidential Report No. ADM2002-06, Jennifer Zieleniewski, CAO, re: Personnel
Matter (Recreation Co-ordinator), deferred from Committee of the Whole February
27, 2002.
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SOLDIERS.IJi;IEMORIAL
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AWA~~_
EXCELLENCE.
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January 28,2002
Dear Mayor Beard & Council Members:
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Over the past decade, Soldiers' Memorial Hospital has steadily expanded its scope of
services with the result that 57.5% of our patients now come from outside Orillia. This
includes nearly 37% from within the geographic boundaries of Simcoe County.
Approximately three-quarters of our "Simcoe" patients come from Oro-Medonte,
Severn, Ramara and Mnjikaning. In addition, it is also noteworthy that many of our
staff, as well as doctors and volunteers live in these surrounding communities.
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Obviously these facts portray a very significant community of mutual interest. It is a
relationship, which is also unique in that there are no other cities in Canada with
populations less than at least three times Orillia's population, which have a range of
local hospital services as extensive as that provided by Soldiers'. Punctuating our
relationship is government data showing that of all hospitalizations anywhere for all
residents of Orillia and North East Simcoe, 83% are admitted to Soldiers' Memorial
Hospital. This is more than 10% greater than the local market capture rate of any
other hospital in Simcoe.
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Now that Soldiers' is embarking on a significant expansion, which will further increase
its scope of service, the inter-dependency of the hospital with our neighbours
immediately beyond our City limits will obviously increase. With this in mind our
Hospital Board believes it is appropriate and timely to consider broadening our base of
governance representation.
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Currently our I8-member Board is a blend of elected and appointed trustees,
including one representative each from the County of Simcoe and the City of Orillia.
At various times our Board includes members who live outside of Orillia as a result of
"happenstance". In addition, we have endeavoured to nominate candidates for election
to our Board from surrounding Townships and Mnjikaning. To illustrate, our Board
currently has an elected member who lives in Rama and others, both elected and
appointed, who live in the surrounding Townships. In addition, the County of Simcoe
representative on our Board has traditionally been an elected councillor from one of
our neighbouring Township Councils.
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CREATI NG A HEALTH I ER FUTU RE TOG ETH ER
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As we move forward to even further interdependence, we believe it worthwhile and
important to formalize broader representation on our Board with elected
politicians nominated by the Councils from Mnjikaning and the three Townships
surrounding OriIlia.
Toward this end, we would like to initiate dialogue with the four Councils with the
hope of achieving consensus on the merits of this initiative and the process for
implementation. We think this can best be addressed with a transparent approach,
which is visible to all of our stakeholders.
Accordingly we request an opportunity for a brief deputation presentation at an
upcoming meeting with your Council to identify what we see as the ostensible
rationale for this objective, to answer questions and to obtain the viewpoint of your
Council.
The population of OriIlia alone is not large enough to meet the critical mass volume
requirements to support many of our specialized services. The truth is that Orillians
enjoy a remarkable range of services simply because our market includes your
constituents. Accordingly, our Board feels that Soldiers' is also your hospital and
would like to discuss your participation in govemance of our corporation.
We look forward to an opportunity to meet with you and your Council colleagues at the
earliest opportunity. In the meantime, we wish you and your colleagues all the best
for a prosperous 2002.
Yours sincerely,
Karen L. W
Chair, Board of
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THE CORPORATION OF THE
TOWN OF MIDLAND
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February 27, 2002
Mayor and Members of Council
Simcoe County Municipalities
575 Dominion Avenue Sb...../
Midland, ON. L4R 1R2
Phone: 705-526-4275
Fax: 705-526-9971
info@town.midland.on.ca
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At a recent meeting, Midland Council passed a motion urging the Province of Ontario to
amend The Tobacco Control Act to address the consumption and use of tobacco by
persons under the age of 19.
We respectfully submit a copy ofthis resolution for your consideration and support.
Yours truly,
THE CORPORATION OF THE TOWN OF MIDLAND
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H. Babcock, Deputy Clerk
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cc: The Hon. M. Harris, Premier of Ontario
Simcoe County District Health Unit
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The Corporation of the
Town of Midland
Reso]ution No. 2002-29
February 25, 2002
Seconded by........
THAT
WHEREAS the Simcoe County District Health Unit is urging Simcoe County municipalities to
enact smoking restriction by-laws throughout the County of Simcoe, and;
WHEREAS The Tobacco Control Act, RSO, 1994, c.10, s.3(1, provides that tobacco shall not be
sold or supplied to persons who are less than 19 years of age, and;
WHEREAS the Council of The Corporation of the Town of Midland has identified that while
supplying and selling tobacco products to persons under the age of 19 is an offence under The
Tobacco Control Act, the consumption and use of tobacco products by persons under the age of 19
is not considered an offence.
NOW THEREFORE BE IT RESOLVED THAT:
1. Council herein urges the Province of Ontario to amend The Tobacco Control Act to
address the consumption and use oftobacco products by persons under the age of 19.
2. This motion be forwarded to the Province of Ontario, the Simcoe County Health Unit, as
well as all municipalities within Simcoe County for support.
For: ................ Against: ...............
........................ ... ......... ... '" .~.... Carried
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Please post and distribute
SCDSB Update 8 - February 27, 2002
Simcoe County District School Board meeting highlights
1170 Highway 26, Midhurst ON LOL 1XO (705) 728-7570
EFSL Programs
Trustees approved expanding t1~e Extended
French as a Second Language program at
Forest Hill and Alliston Union beginning
September 2002, should sufficient enrollment,
the availability of qualified staff and the ability
to locate portables on site be confinned.
Trustees also approved offering EFSL in
Updates are for everyone interested in our public education system.
Information: Debbie Clarke, Communications Officer, (705) 734-6363, ext. 241.
Delegation - Maple Grove Attendance Area
Mike Ramsay, Robert Gattrell and Lawrence
Bangay spoke on behalf of Maple Grove
parents concerned about proposed attendance
areas for Maple Grove and the new school
under construction in the east Bayfield area.
They felt the recommended Option A
attendance area would lower the em-ollment at
Maple Grove PS and potentially trigger a
review for school closure or a long-term future
as a holding school. The delegation urged
trustees to support the attendance area as
proposed in Option C.
Attendance Areas Approved
The Board approved Trustee Mary Ann
Wilson's motion to implement Option C as the
new attendance areas for Maple Grove Public
School and the new east Bayfield area
elementary school.
Administrator Transfers and Appointments
Trustees approved the transfers of Principal
Susan Calder from Adjala Central to Fieldcrest
ES and Vice-Principal Karen Irwin from
Tottenham PS to Fieldcrest ES, effective
April 1 , 2002. Trustees appointed Vice-
Principal Beryl Stimpfig of Field crest ES to
Principal of Adjala Central PS, effective
April 1, 2002.
Welcome to Two New Superintendents
Trustees welcomed Sandy Thompson, the new
Superintendent of Schools - West District, and
Mark Valcic, the new Superintendent of
Business Services.
Grade 9 at Collingwood Collegiate Institute in
September 2002, should sufficient em-ollment
be confmned.
Modified School Year Calendar
The Board approved modified school year
calendars for Andrew Hunter and Ernest
Cumberland elementary schools. These
calendars are being submitted to the
Ministry of Education for final approval.
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Balanced School Day Pilot Program
The Board approved implementing a pilot
project whereby up to 12 schools will offer a
"balanced day" schedule during the 2002-2003
school year. This program reshapes non-
teaching recesses and lunch periods into an
alternative school day structure. Students
benefitted from this new day schedule during a
pilot study in another board.
Tenders Awarded
Trustees awarded the following tenders:
· East Oro PS six-classroom addition and
alterations submitted by The Larochelle
Group Corporation, Kingston: $1,255,000.
· Brechin PS four-classroom addition
submitted by Shertine Construction Co.
Ltd., Collingwood: $1,170,000.
. Hon. Earl Rowe four-classroom addition,
submitted by Varcon Construction Co.
Ltd., Brampton: $1,058,400.
New Elementary School Named
Based on community recommendation, the
new school under consh'1lction in Collingwood
will be called Admiral Collingwood
Elementary School.
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CONTINUED ON PAGE 2
Please post and distribute
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SCDSB UPDATE 8 - FEB. 27/02 - P.2
Trustee Information and Announcements
· The new General Manager of the Simcoe
County Student Transportation
Consortium will begin his position on
March 18. Alan Hardwick joins the newly
fonned consortium which blends
transportation services of the Simcoe
County District School Board and the
Simcoe Muskoka Catholic District School
Board,
· Student Trustee Adam Watson
commented on a successful forum that
was held for student council
representatives and student trustees in the
Education Centre on February 21. Twelve
secondary schools and one alternative
school were represented at the meeting.
Student councils enthusiastically shared
successes and challenges and built
communication links with Student
Trustees Adam Watson and
COOste Henshaw.
· Trustees commended staff on the Winter
2001-2002 edition of the Board newsletter
Sharing Simcoe which was distributed to
the system this week.
· Park Street Collegiate in Grillia and local
police recently hosted a well-organized
and valuable drug infonnation session for
parents and students. The meeting was
organized in response to the drug-related
death in Toronto of a Park Street student.
· Students at Byng and Clearview Meadows
elementary schools recently graduated
from the OPP's DARE school program.
Through the DARE program, police
officers educate students about peer
influences, drugs, alcohol and violence.
· Trustees reported that the Parent as
Partners forum hosted by the Special
Education Advisory Committee was very
infonnative.
Next Meetings
Central Services Standing Committee -
Wed., March 6, 7:30 pm.
School Services Standing Committee -
Wed. March 20, 7 pm.
Regular Board -
Wed. March 27, 7:30 pm.
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· Students ofUptergrove PS presented a
chHdren's entertainment centre to the
Grillia Soldiers Memorial Hospital on
February 27. Students worked diligently
to raise sufficient funds to purchase a
moveable cart containing a TV, VCR and
Nintendo game for children to use during
their stay in hospital.
Updates are for everyone interested in our public education system.
Information: Debbie Clarke, Communications Officer, (705) 734-6363, ext. 241.
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ORILLIA PUBLIC LIBRARY BOARD
MINUTES
JANUARY 2~. 2002
A regular meeting of the library board was held in the Children's Services Department of
the Library commencing at 7:33 p.m.
PRESENT - BOARD - C. Dowd, Chair; J. Swartz, Vice-Chair; A. M. Alexander;
R. Fountain; J. Francis; M. Hill; K. McLaughlin; B. Stanton
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- STAFF - M. Saddy, Chief Executive Officer
S. Campbell, Director of Children's & Audiovisual Services
1. Gibbon, Director of Information Services
D. Rowe, Director of Technical Services
T. Chatten, Recorder
AGENDA
MOTION #2002:01
Moved by J. Swartz, seconded by B. Stanton that the agenda of the January 23, 2002
meeting be approved. CARRIED
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
MlNUfES
MOTION #2002:02
Moved by M. Hill, seconded by J. Swartz that the minutes of the December 19, 2001
regular meeting and the minutes of the January 21,2002 special meeting be adopted.
CARRIED
A short informal presentation of the building feasibility study was made to council
members on January 21,2002. The presentation made by Joanna Rolland and Cathy
Dowd was informational, and intended to keep lines of communication open with City
Council regarding this project.
BUSINESS ARISING FROM THE MINUfES
MOTION #2002:03
Moved by J. Swartz, seconded by B. Stanton that the Oriilia Public Library request time
from OrilliaCity Council to make a deputation on February 11, 2002 to formally present
the SOLS Building Feasibility Study. CARRIED
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It was recommended that the feasibility study be accessible on the library's website as
well as catalogued for the library collection. Copies of the executive summary should be
made available for interested members of the public.
DISCUSSION WITH REPRESENTATIVES OF CONTRACTING MUNICIPALITIES
R. Fountain and B. Stanton both report that budget deliberations will begin in February
in their respective townships and both are happy not to be negotiating the library
contract for service, as there is a three year contract in place at present. B. Stanton also
reported that the Severn Library is still in the process of implementing automation,
which is not going as well as they had anticipated.
REPORT OF FRIENDS OF THE LIBRARY
M. Saddy reported that the Friends are making plans for a fundraising art show and
auction to be held May 11, 2002 at the Trillium Home with the main focus to be the
recent donation of prints by Richard Vander Meer. The next meeting scheduled for
January 28 will focus on the details of this event. M. Saddy also reported that the
grocery tape fundraising is also doing well.
MANAGERS REPORTS
M. Saddy reported that Doering & Brown has been paid in fun. M. Saddy updated board
members on staff hirings including Lynn Lockhart who has been hired to fin the
Newspaper Indexer position, and interviews have taken place for the Cataloguer
position but the staff member not yet hired. The Community RelationsfVolunteer Co-
ordinator position has not been looked at yet but win be shortly. Infonnation Services
staff member Jennifer Murrant is taking a 6 month leave of absence with Louise
Campbell who recently retired coming back to fill in some of her hours during this time.
M. Saddy also reported that the agency report to City Council has been submitted with
copies distributed to Board members. The 2002 budget presentation to Council is
scheduled for February 12 with the Finance Committee to meet February 7 at 4:30 p.m.
to review this prior to the presentation.
S. Campbell reported that December was a very busy month and Kelly Smith, the newest
Children's staff member, is working out well having completed her first program. The
Ubrary had a surprise visit from author Robert Munsch who dropped in to sign Library
copies of his books, and later returned to tell stories at a children's program. Suzanne.
also reported that DVD's are slowly being added to the collection.
In the absence of L. Gibbon it was reported that the newspaper may provide the Packet
& Times on CD-ROM.
D. Rowe provided an update of the Geac server approval which is being shipped to the
library with an expected installation date of late February. David also reported that
Bernice Lowndes, Head of Technical Processing, retired as of December 31, 2001.
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MOTION #2002:04
Moved by J. Francis, seconded by R. Fountain that the manager's reports for December
2001 be accepted and filed. CARRIED
REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES
Finance - A committee meeting has been scheduled for February 7' 2002 to discuss the
2002 budget presentation to City Council February 12, 2002.
Personnel & Policy -
MOTION #2002:05
Moved by J. Francis, seconded by R. Fountain that the members of the board must
attend 70% of board meetings and 50% of board committee meetings during the
calendar year in order to remain a member of the board. CARRIED
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An orientation package is to be implemented for new board members with an informal
tour of the library given to outline what to expect as a board member, and what is
expected of a board member. SOLS trustee training sessions are also valuable for new
members to attend when next announced.
MOTION #2002:06
Moved by K. McLaughlin, seconded by A.M. Alexander that the professional staff of the
Oril1ia Public Library be reimbursed for 75% of membership fees in the Ontario Library
Association. CARRIED
Strategic Planning - Minutes of the January 17 meeting were distributed, and the next
meeting has been scheduled for February 21.
NEW BUSINESS
D. Rowe presented the new City Computer Acquisition Policy. Computers will be leased
from the City and costs will be moved from the Capital to the Operating Budget. D.
Rowe has prioritized the acquisition of 12 new computers for 2002.
Adjournment at 8:47 p.m. moved by J. Swartz.
BOARD CHAIR
CHIEF EXECUfIVE OFFICER
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CEO'S REPORT FOR THE MEETING OF THE ORILLIA PUBLIC LIBRARY
BOARD OF WEDNESDAY FEBRUARY 27,2002
1. BUDGET 2002
The budget process seems to have gone relatively quickly this year and official
news may be available after the first week of March. After the budget has been
approved by the City the Board will be asked to pass a motion approving the
2.25% cost of living increase to staff retroactive to January 1, 2002.
I am informed by Deputy Treasurer Jim Lang that the OPL finished the year with
a surplus of about $3,000 which is about where we finished last year.
In anticipation of some approvals we have started working on tender documents
for computer acquisition so that we can be ready as quickly as possible.
2. ARTWORK - MUSEUM OF ART AND HISTORY
There has been some concern expressed from our staff with the artwork owned by
the library but currently stored at the museum. The museum has laid off its
curatorial staff and is currently been run by members ofthe Board.
I have asked the Museum to assure us that our artwork is being properly cared for
in the enclosed letter,
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REPORT - CEO'S ATTENDANCE AT THE ONTARIO LIBRARY ASSOCIATION
February 7, 2002
CEO Michael Saddy
I was privileged to attend the Ontario Library Association Conference 2002 held in
Toronto in the last week of January. Thank you for supporting my attendance again this
year. I started attending the OLA conferences when I was a library student in 1976 so this
one makes my 26'th. I actually remember going when I thought that everyone was so old
- for the last few years I have been marveling at how many young people seem to be in
attendance.
The opening event featured National Librarian of Canada Roch Carrier who very
eloquently reminded the conference attendees how important the public library is to the
country. In the introduction in the conference booklet it was noted that he is the recipient
of the Stephen Leacock Medal for Humour which made for a nice Orillia connection.
I attended a session on "Digital Archiving" since some of our discussions have revolved
around the issue of digitizing the newspapers and other collections in the OPL. Some
further issues of which we should be aware are the costs incurred by 'refreshing' media.
The life of media over the last 30 years has averaged between four and six years. It is
necessary to store data in your medium of choice while the old medium and the new
medium can still 'talk' to one another. The session givers suggested that, for all of its
faults, microfilm has stood the test of time.
The next session featured a debate between internet filtering (Mississaga PL) and not
filtering (Cambridge PL). Mississaga was forced to filter because they are networked
with the City system which is filtered and have had to make the best of it. Cambridge has
strongly resisted filtering and the CEO noted that one's commitment to freedom of
information is truly tested when a room full of people are screaming at you. We have not
really been tested at the OPL although someday we may be.
A double session on "Writing Effective Business Plans and Proposals" was quite well
done. The speakers emphasized selling the 'sizzle' i.e. expl~n in your plan what the
benefits will be to your audience if your listeners accept your proposal. The speakers
came from the private sector and the emphasis was on making an effective argument
quickly when time is money.
The GEAC people put on their annual dinner for their clients and this made for a very
pleasant evening.
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REPORT OF THE DIRECTOR OF CHILDREN'S
AND AUDIO VISUAL SERVICES
JANUARY 2002
REFERENCE
January was an extremely busy month in Children's Services with children
needing information for speeches; poetry books at age appropriate levels and
science fair experiments. The number of reference questions answered by
Children's Services staff increased by 20%.
Reference questions:
January 2002
January 2001
628
522
Total computer use increased from 222 in January 2001 to 356 in January 2002,
a 60 per cent increase.
Twenty-two collections of books were put together for teachers.
PROGRAMS AND TOURS
Books for Babies, Tales for Twos, and Preschool stories began new sessions the
last week of January with full registration.
A group of Beavers came for a follow-up visit to the library on January 17. They
enjoyed a story time, movie and craft.
A group of Sparks came for a tour, visit and story time on January 21.
We had a very special treat this month with a surprise visit from Robert Munsch.
Bob Munsch was in Orillia spending time with Loretta, a little girl he is featuring in
his next book. While in town he offered to come and do a storytelling of some of
his stories-we quickly took him up on the offer. On Saturday January 12 he told
his stories in his own unique and entertaining style to a group of people ranging
from 3-70. Everyone loved the show. Afterwards, he signed books as long as
people were around with books. It was a fabulous morning of storytelling from a
true Canadian legend. .
The opening of the movie Lord of the Rings was celebrated with a special
program entitled "Middle Earth Madness". Gail McKitterick came back to do this
program. She included all the elements that make Lord of the Rings special
including a search for the ring, a reading of the runes and of course a celebration
of fantasy books, This programs was fully attended and included a number of 11
and 12 year aids.
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OUTREACH AND PUBLICITY
In house book displays included winter, poetry, and Valentine's Day.
A January program brochure was produced. The program web page was
updated for January.
Kelly Smith updated the Baby time brochure.
Kelli Absalom has started work on a homework help page with links to popular
homework sites. This page can be found on the Children's Web Site.
MEETINGS
A meeting of the Children's Services staff was held on Thursday, January 17,
2002. We discussed task assignments, Internet procedures and policy and
March Break programs.
I attended Super Conference (Ontario Library Association annual conference)
from January 31 to February 1, 2002. I found it was a great opportunity to find
out what is going on in the library world and came away feeling renewed. A
report to follow.
!5c1- g
MONTIILY REPORT
DIRECTOR OF INFORMA Tl0N SERV1CES
JANUARY 2002
January was a very hectic month. Interviewing for the Information Services technician took place.
Lynn Lockhart was the successful candidate. Lynn has a Library Technician's diploma from
Mohawk College, has a number of years of volunteer work in school libraries, as well as some
supply teaching and is a former trauma nurse. She has been learning the many intricacies oflocal
history and the newspaper indexing system, as well as the procedures at the Information Services
desk. Job descriptions for the Information Services department were up-dated and one was
created for the position of Community Info rmati 0 n/V olunteer Co-ordinator.
We contributed to the Packet's special edition for Brides, on very short notice.
I attended the job fair held at Park Street Collegiate, where our co-op student had created a
display demonstrating the work she had performed for the library during her co-op period. She
has since agreed to work as a student page for four hours a week, until she goes to col1ege next
fall to become a Library Technician.
REFERENCE QUESTIONS:
Queries made at the Information Services desk were up 15 per cent over last year, to 2250
requests in total. Of these, two were e-mail requests. The largest increase was to the adult
category.
USE OF ONLINE PRODUCTS:
Logins to the magazine index had increased slightly over last year, with 114 made, producing 354
searches and 148593 hits.
INTERNET USAGE:
Internet usage is stm up, overall, however there has been a small decrease in the stats for the CAP
centre, since Heather has been doing less training. A new software package to automated the
collection of usage stats was created by the IT person employed at the Youth Centre. The new
software works well, however some users know how to bypass it, so manual stats are quite a bit
higher.
PROMOTION:
In January, Michelle produced 4 booklists and Jennifer updated a non-fiction list on job searching.
F our articles were written for the newspaper.
NEWSPAPER INDEX:
From the 15 newspapers indexed in the month, 541 were news stories and 63 were births, deaths
5c/- 9
t
and marriages.
COMMUNITY OUTREACH:
Information staff gathered materials for 11 shut-ins this month.
INTERLIBRARY LOANS:
Fewer materials were borrowed and loaned during the month.
GOVERNMENT DOCUMENTS:
A new annual report service has been subscribed to for the many investors the library seems to
service. 276 annual reports have been included. Jennifer has also included 110 government
documents and 99 pamphlets in January.
....
.
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REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
JANUARY 2002
Systems
Our new Geac Advance server was delivered at the end of January. Installation was
scheduled for the first week in February, and activation for several days in mid-
February. This last part involves Geac migrating all the files and data from our old
server to our new one, and running tests to verify the new machine works. This
means we will be on our backup system for up to three days, which only allows us to
circulate materials.
This new hardware will be the core of our Geac system for the next evolutions of
Advance, which include a planned upgrade in 2003 to newer versions of the
circulation, cataloguing and acquisitions programs.
Health & Safety
Jai Khemraj and myself received our Workers' Safety Insurance Board (WSIB) final
certification cards in January. We took "workplace specific" training courses
In August and September at Humber College.
Circulation
Circulation statistics continue their slow and steady rise in 2002, with an increase of
about 800 over January 2001.
Technical Processing
After the retirement of Bernice Lowndes, the library decided to split her position in
two, creating part-time librarian position of cataloguer, and a part-time technical
position of volunteer/community services/outreach co-ordinator, under the Director of
Information Services.
After receiving resumes from a number of well-qualified people, we interviewed
several candidates. Susan Dance, an Orillia librarian, who has done contract work for
us and was also a volunteer, was chosen to be our new cataloguer. She will be
working 20 hours per week, starting in early February.
Volunteers
In expectations of a new volunteer co-ordinator, Gail Matthews has been doing some
work with our volunteer files, compiling up-do-date lists of service award winners,
addresses and phone numbers, etc.
ORILLIA PUBLIC LIBRARY BOARD
MINUTES
~-I/
l
JANUARY 21. 2002
A special meeting of the library board was held in the Council Chambers of the City
Administration Building commencing at 11:10 a.m.
PRESENT - BOARD - C. Dowd, Chair; J. Swartz, Vice-Chair; A. M. Alexander;R.Fountain;
J. Francis; K. McLaughlin
- STAFF - M. Saddy, Chief Executive Officer
D. Rowe, Director of Technical Services
T. Chatten, Recorder
- CI1Y COUNCIL - Mayor R. Stevens; Councillors M. Buchanan; W. Gardy;
T. Lauer
- OTHER - J. Rolland, Chair Building Steering Committee
1. Brown, City Manager
ABSENT - M. Hill; B. Stanton
The Board invited City Council members to a short informal presentation of the Building
Feasibility Study prepared by the Southern Ontario Library Service. C. Dowd gave
background history of the work done to date including the building study published in
April 2000 entitled "The Ori1lia Public Library: Outgrowing Our Building".
J. Rolland discussed the findings of the Southern Ontario Library Service study finalized
in December 2001.
Several questions were asked and answered with discussion of the results pointed out in
the SOLS study.
C. Dowd outlined the next steps in the process including the work of the Building Steering
Committee and its discussions with several surrounding organizations, and with
representatives ofthe Multi-Use Recreational Facility study. Architect Rod Young has also
been hired to determine what is feasible for the library and its many options for the future.
The Board will officially present the findings of the SOLS study to Council and ask for their
support while the Building Steering Committee continues to explore the options.
Adjournment at 11:47 a.m.
CHAIR
CHIEF EXECUTIVE OFFICER
HEAL THY SHORELINES
...
f/..-IJ-< . I J
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"Maintaining Quality Shoreline Living"
Workshop Outline
Orillia Environmental Advisory Committee
The Orillia EAC is hosting a one-day workshop on the preservation and enhancement of the quality
of life for shoreline property owners. The focus of the workshop is to explore the impacts of human
activity and to discuss different approaches to mitigate negative effects. Some of the topics to be
discussed include:
Lake Planning
Water Quality
Maintaining Natural Shorelines
Mitigating Septic Impacts
Maintaining Important Social, Physical and Natural Amenities
This is a follow-up workshop to a conference held in the spring 2001 on maintaining Lake Simcoe
water quality.
When
Where
Who
Cost
Saturday March 23rd, 2002
Georgian College Campus, Orillia
Shoreline property owners, Environmental Advisory Committees (EACs),
Cottager Associations, Ratepayer Groups, Federation of Agriculture Chapters
and Marina Operators, students.
$50.00 (includes registration and lunch)
Aqenda
9:30 Welcome
Workshop Chair
9:35 Introductory Speaker - "Can I still pick leeches there?"
Ted Williams, Consultant
9:55 Plenary Sessions
1. An overview of the basis for Shoreline Planning - Simcoe County Nick McDonald
Meridian Planning
2.Protecting the Quality of Life
Water Quality
Lake Planning for Community Groups
Neil Hutchinson
Randy French
10:55 Break
11: 1 0 2.Lake Simcoe Environmental Strategy & Remediation
Approaches
Tom Hogenbirk
LSRCA
11 :45 3.Septic Systems - Impacts, Management and Alternatives
Don Hull Schaeffer
& Assoc. Ltd.
Alex Campbell,
R .J. Burnside & Assoc.
12:30 lunch
1 :15
Classroom Sessions ( Choice of 2/5)
~ ~;)-
Natural Shorelines
MNR staff,
Peter W. Gill, Landscape Consultant - Shoreline Specialist
Nutrient Management in Agricultural Operations LSRCA
Clean Marine - Demonstration Projects OMOA
Shoreline Inventories Peter McBumie, Lake
Vernon Cottagers Assoc., Roy Waddington, Fairey L. CA,
Charlie Baker, Pennisula L. CA, Bob Lehman Meridian
Planning /
Natural Shorelines in Severn Sound
Keith Sherman Severn
Sound RAP
3:00 Wrap-up - Group effort "how tos"
3:30 Adjourn
Panel
Workshop Sponsors:
Lead:
Federation of Ontario Naturalists, Orillia Environmental Advisory Committee, Lake Simcoe
Region Conservation Authority, Simcoe-Muskoka Chapter Ontario Professional Planners
Institute
Supporting:
Georgian College, Twin Lakes Conservation Club, Federation of Ontario Cottagers
Associations, Ontario Marina Operators Association Clean Marine Program, French Planning
Services Inc., Meridian Planning Consultants Inc., Amos Environment & Planning, Severn
Sound Environmental Remediation Program, Cottage Life
DIRECTIONS
The Orillia campus of Georgian College. Take the Memorial Avenue exit from
Hwy. #11, east approximately 1.5 km on the left-hand side. Parking is available on-
site and parking tokens will be provided at the sign-in desk.
REGISTRATION
Cheques should be made payable to " Simcoe-Muskoka Sub-Regional Chapter OPPI"
Registrations should be forwarded to:
Lake Simcoe Region Conservation Authority
120 Bayview Parkway
Box282
Newmarket, Ontario
L3Y 4X1 ATTN: Brian Kemp RE: Shorelines Conference
Contacts:
905-895-1281
1-800-465-0437
Fax: 905-853-5881
Web:www.lsrca.on.ca
Email: b.kemp@lsrca.on.ca
afyfe @ city. orillia.ca
NAME
ORGANIZATION
MAILING ADDRESS
TELEPHONE NUMBER
FAX (If available)
E-MAIL (If available)
ORIUII
ENVIRONMENTAl
ADVISORY
COMMIlTH
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FOCA
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1\11(, - M!f Ontario Naturalists
HA'\VkESTONE ANd AREA COMMUNiTY AssociATioN ~ r
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Towns po Oro-Medonte (;{j fUii/( \'9"
Box 1 00 -";_1..!-~_>~-
Oro, Ontario, LOL 2XO
February 26,2002
Re: Good Neighbours Council
The Ontario Ministry of Citizenship, Culture and Recreation, in conjunction with the
Royal Bank of Canada has a program called "Good Neighbours" which is currently established in
over 30 communities throughout Ontario. The program is designed to bring neighbours together
in their community to address unmet needs for residents. A grant is available to launch a Good
Neighbours Council and ongoing annual funding up to $500.00 per year is available to continue
the Good Neighbours activities. In addition, the Ministry provides posters and related materials
and sponsors a Good Neighbours forum once each Fall and will pay for a representative to attend.
The Hawkestone And Area Community Association (HAACA) has applied for a start up
grant in order to form a Good Neighbours Council. Our initial launch will be a free breakfast and
information day on June 8, 2002.
It is recommended that each new Good Neighbours Council seek endorsement from the
local Municipal Council. As such, I am writing to you at this time to ask for your endorsement
and support of this initiative.
For your information I have copied some of the literature that was made available from the
Ministry.
Thank you for your assistance. We would like to have all of Council attend our launch on
June 8, 2002 and will provide you with more details and an invitation in the near future.
Yours sincerely,
,/,) / ..-
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Bob Gregory, Coordinator
Good Neighbours Council
A Good Neighbours Handbook
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II ROYAL BANK
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510
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~Introduction
.;pntario's Good Neighbours program encourages each of us to reach out and
;help our neighbours, especially those who may need support because of age, a
,:~edical condition or a disability.
f~
~Taking time to help a vulnerable neighbour strengthens our communities,
,;~nriches community life, and makes our neighbourhoods feel safer.
~"
f,JIistory of Good Neighbours
'd'
. .
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~'Jn 1987, the Ontario Office for Senior Citizens' Affairs asked experts and the
,public for advice on overcoming barriers to independence and quality of life for
r~~eniors. Staff at the Senior Citizens' Affairs office heard that seniors need
ftpfonnal support from people in the neighbourhood as well as good social
~ervices. People agreed there should be a public awareness campaign to
~;~ncourage neighbours to offer support to seniors in the community.
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~Good Neighbours pilot programs were launched in Thunder Bay, Sudbury,
Kincardine, Owen Sound, Chatham, and the Region of Halton. These pilots
were so successful that many other communities were encouraged to start their
'Own Good Neighbours programs.
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_,;Today, Good Neighbours is about more than support for seniors. It now
:~ncourages neighbourliness towards all who need support.
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uilding Supportive Communities
4
A Good Neighbours Handbook
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handbook provides information and advice on how to set up
and run a Good Neighbours program in your community.
tThe heart of the handbook is Part 1, Good Neighbours in Action. It
',tells stories about Good Neighbours groups across Ontario, how
'they got started and what they do. The stories are worth a careful
i!ead. They are rich in lessons and insights.
PartH, The Good Neighbours Partnership, describes how to set up a
~loca1 Good Neighbours CounciL It also explains the roles of the
-iMinistry of Citizenship, Culture and Recreation (MCZCR) and the
Good Neighbours Trust.' The program's main sponsors, Royal Bank
. and Enbridge Consumers Gas, are members of the Trust.
,'Part m, The Good Neighbours Checklist, is a handy reminder of steps
'you can take to set up and run a Good Neighbours program in your
community.
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A Good Neighbours Handbook
aBUilding Supportive Communities
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Good Neighbours worked with churches in
Thunder Bay to set up friendly visits with the ill
and the elderly. .
The Good Neighbours group in South Riverdale, in
Toronto, worked with police to set up the Pumpkin
Patrol. Police gave neighbourhood children tips on
Halloween safety, and passed out safe candy and
safe costumes.
Good Neighbours in St. Catharlnes worked with
local merchants to create islands of safety for
seniors who find visits to the downtown area
stressful. Stores participating in the Downtown
Decal Campaign, put Good Neighbours decals in the
window, to tell people that they are welcome here if they
eel intimidated, need a drink or want to use the hone.
Good Neighbours in Fort Frances work with the
Salvation Army, Fire Department, Crisis Centre,
Hospital and Police to distribute lcomfort kits' to
people caught in a crisis. The kits contain
personal hy iene products and com oTting oodies.
When Good Neighbours in Lively began to get
a lot of calls for help, they found their first
volunteers at the Walden Health Centre.
Mental health clients of the centre, whose self-
esteem often needed a boost, found that helping others
made them feel good. Many of them have developed
riendships with those they have hel ed.
8
A Good Neighbours Handbook
! -;0
rart III: A Good N eighbours Checklist Sf _' G,
aere is a checklist to help you plan and carry out your own
fommunity's Good Neighbours program. Did you:
,V make contact with the local office of MCZCR?
~ request a 'starter kit' from the Ministry?
~ hold an infonnation meeting with others in the community who
1 might be interested? .
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- local government
- corporate sponsors
- Chamber of Commerce
- Business Improvement Assn.
- service agencies
- non-profit/charitable groups
- service clubs
- religious groups
- local police
- school/board of education
- library
- local media
1./ set up a Good Neighbours Council?
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get endorsement from municipal Council?
identify community services that already contribute to Good
Neighbours objectives?
brainstonn about your community's unmet needs?
determine how you will address those needs and make a
difference in your community?
plan a launch for your campaign?
apply for seed money from the Good Neighbours Trust?
think of a way to celebrate Good Neighbours Week?
'J plan to attend the next annual Good Neighbours Forum?
j
!
lBUilding Supportive Communities
20
A Good Neighbours Handbook
326 pm
00 '00 00:00
-0-/
Severn Sound
---
Environmental Association
Wyc Ma1"$h WjjdJife Centre P.O. Box 100 Midland, Ontario
L4R 4K6 (70S) 526-7809 - FAX (705) .526-3294
February 12, 2002
FOR IMMEDlA TE RELEASE:
SEVERN SOUND PAC SEEKS NOMINEES FOR THE
THIRD BOB WHITTAM ENVIRONMENTAL AWARD
. .'
Since 1989, a dedicated group of people with an"interest in the environmental concerns of Severn
Sound have met monthly at the Wye Marsh Wildlife Centre. The Severn Sound PAC meets to hear
the latest news on restoration projects, scientific studies rind to discuss environmental issues.
From 1989 to 1997, renowned biologist and naturalist Bob Whittam was the Chair ofthe group. Bob.
retired ftom his post in 1997, but still attends PAC meetings: His insights and support are highly
valued by the members and by the current Chair, Dunc McLaren. "We want to give.an award for
environmental achievement that will honqUT members of OUT community, honour Bob Whittam and
focus public awareness on the work being done by the RAP in Severn Sound," says Dunc. He is.
inviting the general public as well as Severn Sound PAC members to nominate worthy individualS or
groups in the Severn Sound communities for the Bo'b Whittam Award.
Past recipients of the Bob Whittam Award include Fran Westman and Brian Jones.
To nominate someone - a group or an individual - who has made an important contribution during
2001 to t~e Severn Sound ecosystem, please contact Michele Locke for a norriination form.
. Michele Locke
Severn Sound RAP
clo Wye Marsh Wildlife Centre .
Box 100, Midland, ON L4R 4K6
Tel: 526~ 7809 Fax: 526-3294 .
Emai1: ssea@csolve.net
Nominations will be accepted until March 22, 2002.
-30-
2002 Nomination Form for the
Bob Whittam Environmental Award
5:J-J-
Nominee.-
Group or Individual
Criteria:
Nominees, groups or individuals must have made an
outstanding environmental contribution to the Severn Sound
ecosystem.
NOMINATION FORM:
Name of Nominee - Group or Individual
Address (Street. CityrrOWII, PrOVince, Postal Code)
Telephooe
Date of Achievementa
Summary of Achievements
Additional Comments
Name (Naninalor 1) Neme (Nominator 2)
Add,.., Address
,. eIoIphone Telephone
Submit by mail or fax to:
Michele Locke
SSEA
c/o Wye Marsh Wildlife Centre
Box 100 Midland. ON L4R 4K6
Tel: (70S) 526-7809
Fax: (705) 526-3294
Nominations must be In by March 22, 2002 - Award will be pr&Sented at our Partnet!.l' Reception on Friday. April $, 2002
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Dear Friends,
February, 2002
Every year since 1993, the Ministry of Citizenship and the Ministry of Education have presented
the Lincoln M. Alexander Award to honour two young Ontarians who have demonstrated
exemplary leadership in eliminating racial discrimination. One recipient of the award is an Ontario
secondary student who is expected to be admitted into a post-secondary institution for full-time
studies. The other recipient is a youth, 16 to 25 years old, who is nominated by a community
organization. Young people who receive the award are an inspiration. Their actions represent hope
that our province and country will be the kind of society that values and includes all of its
members.
This year the ministries developed a short video to accompany infonnation about the Lincoln
Alexander Award program. The video sketches a portrait of a number of the award recipients. It is
intended to highlight the kind of work recognized by the award in order to motivate others to
engage in similar activities and to encourage nomination of young people who have demonstrated
exemplary leadership in eliminating racial discrimination. It is my hope that both the award
program and the video will help to reinforce the message of racial hannony and acceptance. If you
or your organization would like to obtain a copy of this video, please contact the Ontario Honours
& Awards Unit at 416-314-7526.
A nomination fOnD and infonnation outlining details of the program, including deadline dates, the
selection criteria and the procedures followed in the selection process are enclosed. Please read the
infonnation provided and take this opportunity to acknowledge a young person from your
community who has made an important contribution to eliminating racial discrimination in Ontario.
Thank you.
,,~~~. (1)
-
The Honourable Lincoln M. Alexander
v
-C'1-.........I
t1Att
The Honourable Cam Jackson
Minister of Citizenship
Uncoln M.
Alexander
AWARD
:J n ~d'
@ Ontario
Purpose of the Award
Since 1993, The Lincoln M. Alexander
Award has recognized young people who
have demonstrated exemplary leadership in
eliminating racial discrimination. Two
awards are offered each year: a student
award and a community award. Two young
people receive an award of $2,500 each and
a framed scroll.
Past recipients of the student award include:
a high school student who led anti-
racism youth training groups
through the local board of education; an 18
year-old who was one of ten students
selected from across Canada to participate
in the production of Nobody's Born a Racist,
a national youth guide and video;
and, a 16 year-old who was an innovator in
race relations training and wrote an award-
winning essay on the Holocaust.
Previous recipients of the community award are between the ages of 16 and 25 and include: a
young educator who worked actively for ten years to increase public awareness about
racial discrimination and to teach children, teens and adults how to change behaviour
patterns; a 22 year-old who launched a clothing line with messages about 'unlearning' racial
discrimination; and, a teenager who made significant contributions to his community's race
relations advisory committee.
Who is eligible?
STUDENT AWARD
Any secondary school student attending
an accredited provincial secondary school
and planning to enter a post-secondary
institution as a full-time student who is
nominated by herlhis school is eligible
for the award.
COMMUNITY AWARD
Any resident of Ontario, between the ages
of 16 and 25, nominated by a community
organization or agency that works
extensively in the area of race relations is
eligible for the award.
When are the
awards presented?
The awards are presented at a special
ceremony held in Queen's Park in the
spring. The two award recipients and their
nominators will be notified by telephone
in advance of the awards ceremony.
When is the deadline?
Completed nomination packages
must be received no later than
April 30, 2002.
How are the avvards
recipients selected?
A nominee must have made a significant
contribution towards eliminating racial
prejudice or discrimination. The
contribution should be sustained and
innovative, demonstrating leadership and
the promise of long-term improvement,
greater public awareness or viable
change.
A panel of judges, with representatives
from the Ministry of Education, the
Ministry of Citizenship and community
organizations will consider the
nominations and select the award
recipients.
Please do not include academic records
as scholastic performance is not taken
into consideration. Also, volunteer
activities in other areas are not taken into
consideration. For information about
Ontario's volunteer recognition programs,
please call Ontario Honours and Awards
at (416) 314-7526.
Need more.infonnation?
Additional information and nomination forms may be obtained by contacting
Ontario Honour~~n~A"Y~rg~~t t~~.addres~list~d.on.t~i.spage.
We can also be reached at:
Telephone: (416) 314-7526
Fax: (416)314"7743
Or visit our Web site at .WWW.gov.on.Ca/mClCr
5/],.3
1. A completed nominationform.
2. Detailed description of the nominee
and his/her achievements.
3. Letters of reference from at least two
persons who can attest to the value
and impact of the achievements of the
nominee.
4. Additional material:
Include any other material in support
of this nomination (Le. additional
letters of reference, publications,
media stories, artwork, essays, etc.).
Please limit this material for review by
the Advisory Council to items that will
provide new information and insight
into who the nominee is and the nature
of their contributions towards
eliminating racial prejudice or
discrimination.
Note:
Please list all material. enclosed to
support this nomination. Please submit
materials in 8.5" x 11" format. Please do
not send originals of important or official
documents as they will not be returned.
Please send completed forms
and support material to:
The Lincoln M. Alexander Awards
Ministry of Citizenship
Ontario Honours and Awards
400 Univer~jtyAv~nue,gngflppr
Toronto, Ontario M7A2R9
'lhe uncoln M.Alexander AWARD
For Leadership in Eliminating Racism
NOMINATION FORM
6/;,Y
(Please type or print clearly and complete in full)
NOMINEE THE CANDIDATE J AM NOMINATING IS:
OMs. 0 Miss 0 Mrs. 0 Mr.
First Name
Address
CitylTown
Home Telephone
Last Name
Age
Province
Fax
Apt. No.
Postal Code
E-mail
NOMINATOR I am nominating this candidate for a STUDENT AWARD (to be completed by school):
(Nominees must be a secondary school student attending an accredited provincial secondary school and planning to enter a post-secondary
institution as a full-time student.)
oMs. 0 Miss 0 Mrs. 0 Mr.
First Name Last Name
Title School
Address Apt. No.
CitylTown Province Postal Code
Telephone Fax E-mail
School Board
Signature of Nominator Date
NOMINATO~ J am nominating this candidate for a COMMUNITY AWARD (to be completed by community group):
(Nominees must be a resident of Ontario, between the ages of 16 and 25 and nominated by a community organization or agency that works extensively in
the area of race relations.)
Organization
Contact 10r the organizaion: 0 Ms. 0 Miss 0 Mrs. 0 Mr.
First Name
Last Name
Title
Address
CitylTown
Telephone
Signature of Nominator
Province
Fax
Apt. No.
Postal Code
E-mail
Date
Have you submitted the following?
Completed nomination form
o Letter of nomination with appropriate signature
o Letters of reference (at least 2)
o Documentation and materials outlining the achievement
of the nominee (optional)
Personal information on this form is collected under the
authority of the Ministry of Citizenship and Culture Act,
R.S.O. 1990. cM.18, sA and wilt be used to determine
eligibility and notify recipients of the Lin~oln M. Alexander
Award. For further information, please contact the Manager,
Ontario Honours and Awards, 400 University Avenue,
2nd Floor, Toronto ON M7A 2R9, (416) 314-7523.
DEADLINE: April 30, 2002
THE ORDER OF ONTARIO
S/-I
.
L'ORDRE DE L'ONTARIO
February 2002
Dear Friends,
The Order of Ontario was established in 1986 as a means of honouring those people who
have rendered service ofthe greatest distinction and of singular excellence in any field of
endeavour benefiting society here and elsewhere.
The award pays tribute to exceptional people who exemplify the highest quailities of
achievement and excellence in their chosen professions or in community service on an
international, national or provincial level. Thus far, three hundred and twenty one
distinguished Ontarians have become members of The Order. We are now actively seeking
nominations for the year 2002.
I invite your organization to submit a nomination for membership in The Order of Ontario,
our province's most prestigious honour. I have enclosed a nomination form to be returned by
the closing date of May 1,2002.
Sincerely,
!JfJf-
W.R. (Bill) Allen
Secretary General to The Order of Ontario
Deputy Minister
Ministry of Citizenship
ONfARIO HONOURS AND AwAJU)S · DISTINCl10NS Ef PRIX DE L'ONfARIO
400 University Avenue, 2nd Floor, Toronto, Ontario M7A 2R9 · Telephone: (416) 314-7526 · Fax: (416) 314-6050
400. avenue University, 2e etage, Toronto (Ontario) M7A 2R9 · Telephone: (416) 314-7526 · Telecopieur: (416) 314-6050
THE ORDER OF
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NAME OF PERSON BEING NOMINATED
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NAME OF NOMINATOR
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Signature of Nominator
Date
HAVE YOU SUBMITTED THE FOLLOWING?
1. A completed nomination form.
2. Brief summary (100 words
maximum) indicating how long
you have known the nominee and
the reasons you believe this
nominee is a worthy candidate.
3. Detailed description of nominee
and his/her achievements
including background/history of
the nominee.
4. Written testimonials from at
least two additional persons who
can attest to the value and
impact of the achievements of
the nominee.
5. Additional material
Include any additional material
in support of this nomination (Le.
additional testimonial letters,
publications, media stories,
tributes etc). Please limit the
additional material to items that
will provide new information and
insight into who the nominee is
and the nature of their
achievements for review by the
Advisory Council.
Note
Please list all materials enclosed
to support this nomination
Please submit materials in
8 1/2" X 11" format.
Please do not send originals of
important or official documents
as they will not be returned.
",
Please send completed form
and support materials to:
Ontario Honours and Awards
Ministry of Citizenship
400 University Avenue
2nd floor
Toronto, ON M7A 2R9
Telephone: (416) 314-7526
Fax: (416) 314-6050
Or visit our Web site at
www.gov.on.ca/mczcr
Deadline
Completed nominations must be .
received no later than May 1, 2002.
S;'- cj
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~110N I\\J~'
Est. 1960
Harold ?vI. Parker, Chair
Chris Carrier, Vice-Chair
\~laync \1;.1ihon, C.A.O.
OUf Member
Municipalities
Adja1a...:j'osorontio'l'owHshlp
ArTlaranth Tov....nship
City c,fBarrie
Town ofBradtixd-
W,'st Gwillirnbury
Town ofCollingwoc,d
Town ofTb" nlt,,, :.k'Ullt'Ull>
Clearview To....vnship
Essa Township
Town (,r I.nnislil
f',.{elancthon '1 'owflshlt'
Town or Mono
Mulrnllr Township
TO"'1'lofN"wTecutt1s<'th
C\ro-MedQnt" Tc>wn,h'F
Municipality of Grey H~j.nds
Town of Shdbum<
Spring'\va1{.>r TO'9..:n1h1i)
Town ofWo>aga f'<'.ch
Watershed Counties
County of Silnto~
Cc>unty of Dufferin
C;ounty of Grey
5J'
N otta"\vasaga Valley Conservation 1'\uthority
366 M:m Street, Highway 90, R R. # 1, f\ngllS, 01l1.~rio LOM mo
TEL (iOS) 424-1479, FAX (705) 424-2115
\Veb$ite Address: '\!,'ww.nvca.Oll.ca
February 27,2002
Mr. Neil Craig
RR#1, Barrie, Ontario
L4M 4Y8
Re: Willow Creek Subwatershed StudY
We have just completed the Willow Creek Subwatershed Plan and are pleased to
provide you with the attached copy. We have incorporated the comments that we
received from the public at our open house on November 22, 2001, NVCA staff and
Steering Committee Members.
We are sending copies of the plan to the participating municipal councils of the City
of Barrie, Oro-Medonte and Springwater Townships as well as the Steering
Committee Members.
Not all of the water quality data and analysis is available from MOE's laboratory at
this time. Once we receive the data, it will be incorporated into the technical
appendices and posted on our web site along with the subwatershed plan. We hope
to have this additional data and the plan on our website by the end of April.
Posting the plan on our website will increase its accessibility, reduce the printing
costs and facilitate updating of the technical information.
Please contact Bob Law Watershed Planner at (705) 424-1479 ext. 231, if you have
any questions, or comments.
Thank you for your support and assistance.
Yours truly,
rJj1J~
Wayne R Wilson, B.Sc.
CAO, Secretary-Treasurer
Att.
"-
\
,
\
BuddiNg Par/mrJbip.r U;,'llh 01lr Com171uni[yjiJr a Heaftf!]. TFatm-hed
Hl'lp \IS 9,chiev{' O\J.i gt"'y,lls by t;ec:ofT1irlg Q. rnernhcr of t.he
Nott.wasaga Valley Conse.:.-ation Foundatic>D
MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT COMMIS
HELD ON THURSDAY JANUARY 17, 2002
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
In Attendance:
Commissioners: W. Dickie
W. Gardy
S. Trotter
G. Fernandes
R. Hough
L. Leach
M. Ramsay
F. Smith
Staff: W. McArthur, City of Barrie
M. Drumm, APM
CALL TO ORDER
The meeting came to order at 7:05 p,m. and was chaired by W. Dickie.
1.0 MINUTES OF THE DECEMBER 20.2001 COMMISSION MEETING
MOTION: Moved by R. Hough, seconded by L. Leach.
2002-AC-01 "THAT, the minutes of the December 20, 2001 Commission meeting,
be approved."
Carried.
CONFIDENTIAL MINUTES OF THE DECEMBER 20. 2001 COMMISSION MEETING
MOTION:
Moved by F. Smith, seconded by R. Hough.
2002-AC-02 "THAT,' the confidential minutes of the December 20, 2001
Commission meeting, be approved.
Carried.
2.0 BUSINESS ARISING FROM THE MINUTES
No new business was discussed.
3.0 PROPERTIES & COMMERCIAL DEVELOPMENT COMMITTEE
i) L. leach reviewed the progress as to the purchase of the 8.2 acres of land
required for th'e construction of the parallel taxiway, It was reviewed that the City
of Barrie Real Estate Department is in continuous negations with the landowner
and will update the Commission as developments arise. It was also reviewed
1
5k-:J-'
that the Commission would review the progress at the February meeting and
make a final decision regarding acquisition proceedings.
ii) Further to the December 20, 2001 Commission meeting minutes, W. Dickie
updated the Commission members as to the status of the new tripartite
agreement, the Lake Simcoe Regional Airport Agreement. It was reviewed that
all three municipal Councils had adopted the new agreement and subsequent
Land Sale Policy. As a result of some minor outstanding issues raised by all
three municipalities, direction was given for the solicitors representing each
individual municipality to meet and formalize the document. As a result of this
direction, the following motion was passed.
MOTION: Moved by S. Trotter, seconded by F. Smith.
2002-AC-03 "THAT, the Lake Simcoe Regional Airport Commission authorize the
airport solicitor to meet with legal representatives of the three
municipal partners and resolve the Lake Simcoe Regional Airport
Agreement."
Carried.
It was also agreed that W. Dickie and W. McArthur participate in the same
meeting and report back to the Commission, as information becomes available.
Hi) R. Hough reviewed the minutes of the January 8. 2002 Property & Commercial
Development Committee meeting. As a result of that meeting and as a result of
direction given to the Committee at the December 20. 2001 Commission
meeting, a letter advising of land sale opportunities at the airport was reviewed.
R. Hough indicated that the letter was only an initial letter and was only to be
sent to firms that have expressed serious interest in development opportunities
at the airport over the past 2 years. M. Drumm indicated that additional letters
would be sent to various aviation firms following the final resolution of the Lake
Simcoe Regional Airport Agreement.
MOTION:
Moved by F. Smith. seconded by M. Ramsay.
2002-AC-04 "THAT, the list of companies, as presented, be sent an information
letter regarding land sale opportunities at the airport."
Carried.
iv} W. McArthur reviewed the first draft of the Airport Capital Programs budget.
Comments were reviewed and incorporated into the budget.
MOTION:
Moved by S. Trotter, seconded by G. Fernandes
2002-AC-05 "THAT, the first draft of the Airport :Capital Works budget be
approved, as amended."
Carried.
A final draft of the Capital budget will be presented at the February meeting.
2
4.0
AIRPORT OPERATIONS
Kl r
~Jk -3
i) M. Drumm distributed job descriptions of various airport staff positions for review
and comment by the Airport Commission. This will be reviewed further at a future
Commission meeting.
5.0 NEW BUSINESS/CORRESPONDENCE
i) The airport manager's report was received as information.
ii) All additional correspondence as presented by the airport manager was
reviewed.
Hi) F. Smith reviewed discussions with P. DeVilIers regarding airport funding and
security infrastructure. F. Smith, W. Dickie and L. Leach will continue such
discussions and report back to the Commission.
6.0 MEETING(S)
The next Commission Meeting is to be held on Thursday February 21, 2002 at 7:00
p.m.
ADJOURNMENT
The meeting adjourned at 9:35 p.m.
~'!.d ~
.. rumm
Recording Secretary, LSRA Commission
"
~
W. Dickie
President, LSRA Commission
Distribution:
Commission Members
W. McArthur
K.Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M.P.
A Caroll, M.P.
G. Dunlop, M.P.P.
J. Brown, City Manager, City of Orillia
L.S.R.A Tenants
3
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Lake Simcoe Regional Airport
RR#2
Oro Station, Onto
Canada
LOL 2EO
Phone: (705) 487-0999 Fax: (705) 487-1411
Email: lsra@csolve.net Web: www.lakesimcoeairport.com
February 26, 2002
Mayor, Council, City Administrator and Treasurer
Corporation of the City of Barrie
70 Collier Street
PO Box 400
Barrie, Ontario
L4M 4T5
Mayor, Council, City Manager and Treasurer
Corporation of the City of OriIlia
50 Andrew Street South
Orillia, Ontario
L3V 7T5
Mayor, Council, CAO and Treasurer
Corporation of the Township ofOro-Medonte
PO Box 100
Oro, Ontario
LOL 2XO
Members of Council, City Administrators and Treasurers:
Re: Lake Simcoe Regional Airport
2002 Airport Operating Budget
Please find attached the 2002 Airport Budget as unanimously approved by the Airport Commission
under Motion 2002-AC-09. Pursuant to correspondence dated January 7, 2002, the operating portion
of the 2002 budget is $174,347.29, a modest increase compared to $163,827.22 in 2001. The airport
Commission has also submitted a 2002 Capital Work's budget at previous years levels of$75,000.00.
The following notes relate to the 2002 budget.
a) The Lake Simcoe Regional Airport Operating Budget, in its entirety, has not increased (0%
increase) for the past five years. While the Commission has certainly developed new revenue
sources and increased airport revenues proportionately to increasing operating expenses and
annual inflation, the ever rising operating and capital costs of water system quality and control
cannot be absorbed by the airport in 2002. In fiscal 2000, the annual water and septic budget at
the airport was $6,000.00. Within the last two years, this budget item has increased by 371% as
a result of the Provincial downloads. Additionally, as a result of the recent hydro deregulation,
the Commission has forecasted a 15% increase in airport Lighting, Power and Heating in 2002.
1
5L,r
Furthennore, while the outlook may appear optimistic, the continuing lag in the economy and the
inability to attract hangar development at the airport as a result of the not yet finalized Lake
Simcoe Regional Airport Agreement, are major factors in the Commission's decision to budget
revenues proportionate to 2001 levels.
b) It should also be noted that as a result of unforeseen repairs to the airport's sanitary sewerage
system (details in the May Commission meeting minutes), and as a result of the continuous cost
increases associated with water system quality and control, budget estimates projected that the
2001 Airport Operating Budget would conclude in a significant deficit position. The 2001 Water
and Septic budget was $17,620.00. This account, which included both operating and capital
expenses, has concluded over-budget at approximately $64,272.84 or 365% of plan. However, as
a result of a 2000 year-end fuel inventory adjustment of $25,248.10, and the Commission's
unanimous decision to apply this revenue source to the 2001 Operating Budget, the unanticipated
account over-run has been reduced to a minor year-end operating deficit position of $2,496.70.
The Commission has applied this small operating deficit against the airport capital budget. It
should be noted that the airport Commission's nonnal practice is to request that any airport
operating budget balances be allocated to the airport's Capital Works Program. This desired
practice is detailed in the yet to be finalized Lake Simcoe Regional Airport Agreement.
c) The airport Commission ended 2001 with a $92,172.47 surplus in the capital area. It is proposed
that this surplus be carried forward to allow for the completion of previously approved capital
projects as well as plan for significant, future capital projects. Capital works for 2002 have been
shown in the "10 Year Capital Program (2001 - 2010)" as attached to the Operating Budget and
as approved by the Airport Commission under Motion 2002-AC-09.
d) To date, the Lake Simcoe Regional Airport remains as one of only a few airports in Southern
Ontario with the ability to accept both International Passengers and Goods and is the only airport
in this region with such capabilities. Coupled with the airport Commission's pro-active
initiatives on Commercial Development, it is anticipated that some unique and exciting ventures
will be presented to the airport in 2002.
The municipal contributions to the Airport Budget are shown on the attached budget summary (page
3). Pursuant to the new tripartite agreement, the 2001 Fair Market Value Assessment numbers have
been utilized for apportioning costs.
The foregoing infonnation is provided for your consideration and approval. Should you have any
questions, please contact the Secretary/Treasurer of the Lake Simcoe Regional Airport Commission,
S, Trotter through the airport at (705) 487-0999.
Sincerely,
Lake Simcoe Regional Airport
~~
Michael J. Drumm
Airport Manager
cc Lake Simcoe Regional Airport Commission
2
Lake Simcoe Regional Airport, 2002 Operating Budget
5L
.~
"V
Commission Approved
REVENUES
AIRPORT INVOICED REVENUES:
JOB 2000 2001 2001 2002
CODE DESCRIPTION Actual Actual Budget Proposal Comment
REVENUE ITEM
929 Fuel & Oil Margin $90,002.48 $92,623.86 $90,000.00 $90,000.00
991 Tie Down revenue $6,110.10 $6.410.40 $6,000.00 $6,500.00
992 Landing fees $6,268.21 $7,630.00 $6,000.00 $7,000.00
994 A/C Servicing Margin $0.00 $552.00 $7,500.00 $7,500.00
Car Rental nla $276.64 $1.000.00 $1.000.00 I
999 Sundry revenue $6,244.31 $1.81 \.J 1 $500.00 $500.00
'SUB. TOTAL $108,625.10 , $109,304.01 $111,000.00 $112,500.00
CITY INVOICED REVENUES:
JOB 2000 2001 2001 2002
CODE DESCRIPTION Actual Actual Budget Proposal Comment
0 Previous Year Carry Over $0.00 $25,248.10 $0.00 $0.00
0 Commercial Tax Rebate $0.00 $3,485.09 $3,300.00 $3,900.00
901 MTO Subsidy $0.00 $0.00 $0.00 $0.00
904 Contribution From Reserve $0.00 $0.00 $0.00 $0.00
921 Dwelling rental $13,723.82 $12,199.81 $0.00 $8,400.00 Flear
$7,200.00 $7,200.00 Hastings
922 Vending Machin~_ $223.80 & $300.00 $300.00
924 ATB Leases $15,946.16 $27,540.87 $8,750.04 Canadian Flyers International
$19,250.04 Future Air (Barrie Regional Flight Centre)
925 Land Rental (Farm) $1,800.00 $1,800.00 $1,800.00 $1,500.00
993 Lot Lease (Hangars) $33,259.58 $35,525.56 $17,904.12 $24,163.58 Zlin Aerospace Corp. (Hydro One Helicopters)
$15,467.04 $15,467.04 Barrie Vascular Imaging limited
SUB.TOTAL I $64,953.36 $96,756.66 $73,512.03 $88,930.70
1 REVENUE TOT .ilL I $173,578.461 $206,060.67 $184,512.031 $201,430.701 I
Lake Simcoe Regional Airport, 2002 Operating Budget
Commission Approved
0'1 ''11
EXPENSES
AIRPORT FIXED EXPENSES: I"
JOB 1 2000 1 2001 2001 2002 Comment
CODE DESCRIPTION Actual Actual Budget Proposal
100 City of Barrie Staff $6,590.711 $7,000.00 $7,000.00 $7,000.00
Airport Operations Staff $115,053.16 Includes overtime contingency
I Deductions (10.96% of Gross) $12,609.83 CPP 4.7%, EI 3.08%, EHT 1.95%, WSIB 1.23%
Benefits (6.5% of Gross) $0.00 Benefits (Pension, life insurance, dental, health, etc.)
151 Honorarium $14,701.64 $16,108.04 $16,000.00 $16,000.00
302 Training nla $1,100.47 $1,500.00 $1,500.00
308 Telephone $4,752.35 $3,875.14 $4,000.00 $4,000.00
320 Insurance $9,778.28 $11,578.12 $10,000.00 $11 ,000.00
331 Staff Uniforms $1,523.33 $756.08 $2,000.00 $2,000.00
343 Operations Vehicle(s) $5,590.28 $8,205.09 $9,100.00
1 $4,200.00 Truck
$2,900.00 Tug (Kubota)
$2,000.00 Fuel & Maintenance
351 Audit Fee $1,575.00 $1,750.00 $1,575.00 $1,750.00
353 Legal Fees $7,908.84 $7,760.76 $4,000.00 $4,000.00
402 Capital Expenditure $0.00 $0.00 $0.00 $0.00
500 light, Power, Heating, Fuel $24,803.11 $26,146.94 $22,000.00 $26,000.00
630 Taxes $19,987.10 $25,702.86 $23,300.00 $23,650.00
801 Interest $15.83 $0.00 $2,500.00 $0.00
806 Contingencies $3,769.88 $0.00 $5,000.00 $5,000.00 I
820 Debit Charges (Airport Tug) $2,807.64 nla nla nla See account 343
ISUB.TOTAL I $202,012.301 $222,121.56 $220,849.251 $238,662.99
AIRPORT VARIABLE EXPENSES:
JOB 2000 T 2001 2001 2002 Comment
CODE DESCRIPTION Actual Actual Budget Proposal
304 Postage $516.31 $766.58 $725.00 $800.00 Postage. include courier
305 Office Supplies $5,643.19 $4,169.92 $4,500.00 $6,000.00 AERP & AOM distribution
306 Memberships $1,301.78 $2,275.68 $2,000.00 $2,500.00 ATB magazines, AMCO, Flight Sup:s, GIT Security, etc.
307 Meetings and Travel $2,074.50 $1,636.55 $3,000.00 $3,000.00
309 Promotion/ Adv!!rtJSing $2,397.73 $3,930.09 $6,000.00 $6,000.00
348 Licenses $123.00 $948.00 $1,000.00 $1,000.00
364 Field and Othe. Supply $5,505.48 $6,252.05 $5,000.00 $5,000.00
SUB.TOTAl $17,561.99 $19,978.87 $22,225.00 $24,300.00
AIRPORT MAINTENANCE EXPENSES: I
JOB I 2000 2001 2001 2002 Comment
CODE DESCRIPTION Actual Actual Budget Proposal
322 Dwelling Repa':_ $2,925.00 $1,101.09 $1,000.00 $1,000.00
325 Building Repa!~~~~_,nt $8,415.73 $6,493.66 $8,000.00 $7,500.00
357 Grass Cutting -~ $8,257.62 $10,947.95 $10,815.00 $6,165.00 Ron Burton & Sons. grass cutting
$2,850.00 Oitching
$800.00 Oro.Horticultural Society
$2,000.00 Weed Control
358 Snow Remoy a i $51,405.00 $41,561.00 $46,330.00 $50,000.00 Includes 10% contingency of contract price & $2000 urea supply
tI Janitorial $7,854.82 $9,299.31 $8,000.00 $9,500.00
Pavement Maintenance $0.00 $9,213.37 $6,000.00 $4,500.00
Electrical Maintenance $5,792.58 $4,606.71 $4,000.00 $4,000.00
369 De.icing Malr'l~.~_ance $0.00 $0.00 $0.00 $0.00
370 Fuel System Ma!nt $7,381.30 $5,088.23 $3,500.00 $4,000.00
371 Water & Sept,c $5,367.11 $41,972.84 $17,620.00 $20,500.00
SUB.TOTAl $97,399.16 $130,284.16 $105,265.00, $112,815.00
ITOTAL EXPENSES 1 $316,973.45 $372,384.59 $348,339.25 $375,777.991
Lake Simcoe Regional Airport, 2002 Operating Budget
Commission Approved
5L-6
OPERATING SUMMARY
I 2000 I 2001 I 2001 , 2002 I
Actual Actual Budoet P,ooo.al
TOTAL EXPENSES $316,973.45 $372,384.59 $348,339.25 $375,777.99
lOAN REPAYMENT $0.00 $0.00 $0.00 $0.00
TOTAL REVENUE $173,578.46 $206,060.67 $184,512.03 $201,430.70
TOTAL MUNICIPAL CONTRIBUTIONS $143,394.99 $163,827.22 $163,827.22 $174,347.29
TOTAL OPERATING BALANCE $0.00 -$2,496.70 $0.001 $0.00
CAPITAL SUMMARY
Revenue 2000 2001 2001 2002
Actual Actual Budoet Proposal
CAPITAL (Carrv.ove,) $33,170.89 $53.784.43 $53,784.43 $92,172.47 Capital 1
OPERATING (Carrv.ove, $30,246.80 $20,459.83 $20,459.83 .$2,496.70 Operafina 1
CAPITAL (Revenue) Commercial lot Sale $0.00 $0.00 $0.00 $65,000.00 Sales {I 1
TOTAL MUNICIPAL CONTRIBUTIONS $75,000.00 $75,000.00 $75,000.00 $75,000.00
TOTAL REVENUES $138,417.69 $149,244.26 $149,244.26 $229,675.77
Expenses
CAPITAL WORK EXPENSES $84,633.26 $57,071.79 $149,244.26 $142,5oo.0CI1
TOTAL CAPITAL BALANCE $53.784.43 $92,l72.47T $0.00 $87,175.771
(1}Projected
BUDGET SUMMARY
AIRPORT COMMISSION TOTALS MUNICIPALITIES CONTRIBUTION
Oro.Medonte Barrie OriUia I
16.4/;OL 67.22"'- 16.32%
2002 Operating $174.347.291 $28,699.31 $117,196.25 $28,453.48 I
2002 Capital $75,000.001 $12,345.75 $50,415.00 $12,240.00
2002 Budoet Total $249,347.29t $41,042.56 $167,611.25 $40,693.48
BUDGET TOTALS
Oro.Medonte Barrie Orlllla
2001 Budget Totals $238,827.22 $39,310.96 $160,539.66 $38,976.60
2000 Budget Totals $238,854.82 $42,540.04 $153,798.62 $42,516.16
1999 Budget Total. $238,871.54 $43,785.15 $151,086.25 $44,000.14 Orillia did not contribute $13,815 Q--;;jul portion in 1999
1998 Budget Totals $238,988.00 $41,371.00 $172,826.00 $24,791.00
1997 Budget Totals $239,653.00 $42,943.00 $172,091.00 $24,619.00 Orlllia contributed 75% of their operating share nd
1996 Budget Totals $182,734.00 $33,497.00 $134,837.00 $14,401.00 NIL to Cipl~1 for the '8a"$1994 through to 1998.
1995 Budget Totals $187,501.00 $34,445.00 $138,655.00 $14,401.00
1994 Budoet T<>tals $196,673.00 $35,746.00 $143,892.00 $17,035.00
2/18/02
File: 9601
, ~
Lake Simeoe Regional Airport
10 YEAR CAPITAL PROGRAM (2001 - 2010)
I. 10 Year Capital Program ($ x 1000) To DCA
Total 2001 2002 2003 :lUU4 -2005 2Uut) 2007 2uu8 .2009 2u10 Complete Relate<<
FUNDS AVAILABLE
Op Budget Surplus to Capital $ 20.4 $ (2.5)
Capital Cany Over $ 53.8 S 92.2 $ 87.2
Municipal Contributions $ 75.0 $ 75.0
Capital Loan $ - $ - $ -
Sale of Lots .. $ 65.0
$ 149.2 $ :l29. ( :Ii - $ - :Ii - $ - :Ii - $ - :Ii -
Loan Repayment
NE Comm Area Phase I . .-
1 Comm lot + B 1 + access road
+ taxi lane + 6 small lots
- Design and Tendering $ 1,000.00
- Administration $ 7,700.00
- Construction $ 291,000.00
S Apron Expansion
Option A . symmetrical $ 115,000.00
Option B - Double existing area $ 260,000.00
Opt/on C - to tie down $ 300,000.00
Tie Down Works TO BE CONFIRMED FOLLOWING: 1) Execution of the new Airport Agreement
Phase 1 - Floodlight + reflectors ..' 2} Determination of Rate of Land Sales
- Engineering $ 3,250.00 3) Establishing Costs for Parallel Taxiway
- Construction $ 28,750.00 4} Establishing Funding Mechanism for Parallel Taxiway
Phase 2 - 2nd 20 Tie downs
- Engineering $ 3,000.00
- Construction $ 75,300.00
Phase 2 - Floodlights + reflectors $ 4,000.00
Electric Outlets. 12 more $ . 20,000.00
Taxiway D. parallel taxiway to midpoint
Engineering design $ 50,000.00 $ . $ 25.0
Construction $ 450,000.00
Property - cost + survey + legal $ 66,000:00 $ 0.1 $ 66.0
Water System Upgrades $ 24,000.00 $ 22.3 $ 2.0
SW Comm Area- Airside access to lots .. $ 60,000.00 $ 20.0
SW Comm Area Extension - 10 lots $ 1,000,000.00
Update Airport Master Plan $ 30,000.00 $ 5.1 $ 5.0
Run.way Overlay $ 185,000.00
Gas to SW Commercial Area $ 4,500.00 $ - $ 4.5
Maintenance Building $ 4,600.00 $ 4.6
Pave SW Commercial Access Road $ 20,000.00 $ 20.0 S\
Ground Power Tug $ 14,000.00
Runway Shoulder rehabilitation $ 4,500.00 '"
North Apron rehabilitation $ 86,000.00 ~
Rental Dwelling Works $ 20,000.00 $ 25.0
TOTAL OF COSTS $ 57.1 $ 142.5 $ . $ . $ - $ . $ - $ - $ - $ -
NOTES: .. Assumes new Airport Agreement and Sale of 1 lot
B
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OFFICE OF THE MAYOR
5'tn ~ /
MESSAGE FROM MAYOR CHRIS FRIEL
CITY OF BRANTFORD
As Mayor of the City of Brantford, it is my pleasure to extend an invitation to your Mayor
and Council to join us from July 16th to July 19th on the occasion of the 50th Anniversary
Conference of the Ontario Parks Association.
An exciting program has been put together which focuses on many of the current key
issues that are facing today's municipal decision-makers. In addition to the delegates
program, the Elected and Appointed Officials Tour will provide some insight into those
challenges facing us in this climate of change.
The City of Brantford is a dynamic community with a rich history, diversified industries
and a population of approximately 83,500. Brantford is noted for its excellent recreation,
parks and horticultural programs and in 1995 was recognized as the National Champion
in the "Communities in Bloom" Competition. The following year we went on to achieve
first prize in the International "Nations in Bloom" Competition in Bedford, England.
\.
We look forward to hosting this historically significant O.P.A. Conference and especially
look forward to sharing our City with you. If you are unable to join us for the entire
Conference, you may want to consider registering for Thursday July 18th which includes
the Elected and Appointed Officials Tour and the Annual Banquet.
Further information may be obtained by visiting our website at:
www.citV.brantford.on.ca/opa. Requests for a registration package be directed through
the website or by contacting Karen Michael at (519) 756-1500 ext 222 or via e-mail at
kmichael@citv.brantford.on.ca.
Sincerely,
CF:jm
CHRIS fRIEl, MAYOR City Hall, 100 Wellington Square, Brantford, ON N3T 2M3 P.O. Box 818, Brantford, ON N3T 5R7
Phone: (519) 759-4150 Fax: (519) 751-7109 email: cfriel@city.brantford.on.ca www.city.brantford.on.ca
CONCURRENT SESSIONS
Delegates will have the oppor-
tunity to select from a number
of dynamic sessions. Facilitators
will be presenting topics that
are especially relevant to today's
issues in park management.
· "Water, Water
Everywhere ?"
· "Vandalism - Controlling
Our Parks"
· "Public Parks...What
Games Should We Be
Playing?"
· "Will We Be Working in
the Dark & Cold?...
Deregulation of Utilities"
· "What or Who is
Bugging You?!"
· "What Do They
Want? ...Parks For Youth"
· "Where Have All the
Hands Gone?"
PR
Brantford - Canada's Community of Champions - invites you to
come and let the good times grow at OPA's Fiftieth Anniversary .
Annual General Meeting and Conference!
We're offering you four days of networking, new ideas and infor- .
mation, celebrations, and hospitality - don't miss this one!
For Delegates
Here are some of the
highlights of your program:
· Keynote Address:
"Boom, Bust & Bewildered"
Jack Wright, Ph.D. - Regional
Planning
A review of the major shifts, trends and
events that have shaped municipal
park growth since World War II.
· Plenary Session:
liThe Power of leisure"
Dr, Ron McCarville, University of
Waterloo Recreation & Leisure
Studies
This session examines modern soci-
ety's inability to harness the positive
power of leisure and offers some steps
we can follow to begin delivering
meaningful leisure services.
· Interactive Bus Tour
Local facilitators will host four stops
on this informative afternoon tour.
Expertise will be shared in the areas
of brownfields, hiking trails,
horticulture, and tournaments.
· Past President's
Luncheon
c::;,uest
Speaker:
"OPA: ''A
REVIEW OF
OUR PEO-
PLE"
Tom Clancy, Past
President
& Life Member, OPA.
A slide presentation featuring
a historical review of past and
present members who
have worked towards
shaping the OPA as it
exists today.
FOR FURTHER CONFERENCE DETAILS:
Be sure to drop by the OPA Conference booth at the OPA Seminar and
Trade Show (March 20th - 21st - Hamilton Convention Centre).
Look for your OPA Conference and Registration Package to arrive in the
mail after April 15th.
Entertainment!
Hospitality
"LET THE GOOD TIMES ROLL"
Delegates and Guests - Brantford is
ready for you with action-packed, fun-
. filled social events offering plenty of
options for all. Here's a brief overview
. of some of the choices coming your
way...
. Golden Anniversary Golf
Tournament *
18 holes of fun, friendship &: foolish-
nessl (Expert golf skills not required)
OR
The Tuesday Tours *
Choose from one of four, customized
tours of the unique attractions in and
around your host city, Brantford.
Fifties/Sixties BBQ,
Dance &- Social Blast
Dust off those 50's/60's duds and get
ready to rock 'n' roll - a fun-filled
evening with hot BBQ food, live enter-
tainment and great music.
The Homecoming Dinner &-
Reunion Extravaganza
Let the good times grow with mouth-
watering fare. This feast will be fol-
lowed by a night of nostalgia and just
plain fun with live entertainment
indoors and an "under the stars" garden
patio for quieter reminiscing.
Sunset Concert &- Casino Night
VIP treatment plus! Following the
Annual Banquet, delegates and guests
are invited to a sunset concert on the
banks of the Grand River. Begin with a
VIP reception and VIP seating for the
concert and then move into the adja-
cent Brantford Charity Casino as guests
of "their universe".
Bonus Event! - Live in Concert....
The Inkspots *
Special OPA Conference delegate pric-
ing is offered for your "blast from the
past" with the talents of The Inkspots.
This concert will be at the Sanderson
Centre - a completely renovated
eighty-year-old theatre that seats over
1,000, has excellent sight lines and
near perfect acoustics. A walk-through
tour of the theatre, wine and cheese
reception, and premium reserved seat-
ing will all make this event an excellent
way to complete a fiftieth anniversary
celebration.
"The Bomb Shelter"
After sessions and late into the night,
drop by "The Bomb Shelter"
Hospitality Suite, conveniently located
at the Conference hotel. Relax, visit
with friends and we dare you to try the
50th Anniversary beverage - our secret
weapon - the OPA Bombl
* Prices for these events will be listed
on the Conference registration form.
Exhibitors &
Sponsors
The 2002 OPA Conference is truly a
"golden opportunity" to promote your
products and gain further recognition
for your company. Excitement is build-
ing; plans are well underway; and
organizers will be hosting a conference
to remember in celebration of the OPA's
fiftieth anniversary.
Exhibitors - Either indoor or outdoor
space is available for you, including
spacious outdoor areas for heavy
equipment displays.
Sponsors - You can choose from a
wide variety of opportunities that
will provide recognition, including
displays at Conference venues; print
and media promotions; and via the
City of Brantford/OPA dedicated
website.
Organizers are expecting a large num-
ber of professionals from across
Ontario. As well as delgates and their
guests, invitations to the exhibition
segment of the Conference are also
being extended to a number of busi-
nesses in Brantford and surrounding
areas.
Your OPA 2002 Conference package
with full details on sponsorship and
exhibitor registration will be arriving
soonl
Accommodations
BOOK YOUR ACCOMMODATION
EARLYI
HOST HOTEL:
BEST WESTERN BRANT PARK INN
&- CONFERENCE CENTRE,
19 Holiday Drive, Brantford
519-753-8651 · 1-877-341-1234
The friendly staff, comfortable accom-
modations, and versatile conference
facilities at Brantford's largest hotel will
create an inviting atmosphere for the
2002 OPA Conference. Featuring spa-
cious guest rooms, Kirby's Food
Emporium Restaurant/Lounge, indoor
and outdoor pools, and a whirlpool,
sauna, and fitness room, the hotel is
conveniently located just off Highway
#403 and the Gretzky Parkway.
Conference Rate: $89.95 single or
double,
OTHER ACCOMMODATIONS
with special conference rates
DAYS INN - 460 Fairview Drive,
Brantford 519-759-2700
Conference Rate: $80.95
single or double.
HOLIDAY INN - 66 Colborne Street,
Brantford 519-758-9999
Conference Rate: $85.00
single or double.
For the Guests
Not only are guests included in all of
the entertainment, but a special sched-
ule of events has been designed to
make your visit to Brantford and area
even more exciting! (All costs for guest
events and the children's program are
included in the Conference registration
fee.)
Tour of the Sanderson Centre for
the Performing Arts
Enjoy a tour of this eighty-year old ren-
ovated vaudeville theatre including
wine tasting and refreshments.
Southworks Outlet Mall
More than twenty-five stores await the
serious bargain hunter, including retail
outlets with products ranging from
towels and bedding through to socks,
footwear, anp adult and children's
clothing.
OR
Wings of Paradise Butterfly
Conservatory
Enter a tropical paradise and find your-
self amidst hundreds of butterflies.
And don't miss Canada's largest and
most renowned bug and butterfly
exhibits, or the butterfly gardens and
butterfly meadow. For the more ener-
getic, there's hiking along nature trails
through hardwood forest.
Lunch at Fairchild's
Homemade delights, coupled with a
tearoom atmosphere, will make this a
great spot to enjoy a leisurely lunch.
The adjoining gift gallery beckons you
to browse after dining.
Welcome to Paris - 'The Prettiest
Little Town in Canada'!
Paris, like Brantford, is situated along
the Grand River. We offer the chance to
browse through quaint downtown
shops or visit the retail store of Mary
Maxim, featuring exclusive needlework
and craft items.
And to finish off your Conference
daytime activities, choose between...
· a tour of the Brantford Adidas plant
- a premier manufacturer of sporting
footwear and clothing (complete
with an opportunity to make some
purchases from their shop on premises)
OR
· a tour of Bell Homestead - a nation-
al historic site that memorializes
Alexander Graham Bell's achieve-
ments in telephone history
For the Children
Tour of Kanata Village
This seventeenth century lroquoian vil-
lage and education centre is located on
twenty-two and a half acres in the City
of Brantford.
Lunch at McDonald's
Need more be said? The "Golden
Arches" beckon you to a "McLunch"
experience!
Earl Haig Family Fun Park
Kids can burn off some of that youthful
energy with lotsa water fun, including
a 600ft. Lazy River Ride, a 60 ft. water-
slide and wet 'n' wild leisure pool.
There's also "Earl's Eighteen" - a fun,
challenging miniature golf course, and
"The Batter's Box".
Rock & Bowl!
Get ready to 'move, groove and roll' at
Brantford's Echo Lanes. A fun-filled
morning of bowling competition com-
plete with special light and sound effects.
.'"
African Lion Safari
Go wild at Canada's original safari
adventure! A daylong excursion that
includes everything from a water jungle
play area and a safari bus excursion, to
all sorts of animal antics and fun.
(Don't forget your swim suit!)
"The Kid Zone" - Children's
Common Room
Wednesday and Thursday evenings-
include a supervised program of fun
activities in the hotel's children's com- _
mon room. Program runs until 9 p.m.
and is open to children six years and
over.
Babysitting Service
Babysitting may be arranged for a
$5/hour fee. A list of qualified babysit-
ters will be available to all delegates
and guests.
B
OffiCE Of THE MAYOR
Message from
Chris Friel, Mayor
City of Brantford
& Mayor of the City of Brantford, it is my pleasure to extend an
early welcome to members of the Ontario Parks &sociation on the
occasion of your 50th Annual General Meeting to be held in
Brantford in July 2002.
.tl
The City of Brantford is a dynamic community, steeped in history and also driving for the
future. Brantford is noted for its excellent recreation facilities and programs. In 1995, our
City was recognized as the national champions in the first ever Communities in Bloom
Competition. In 1996, Brantford continued its winning ways with first prize in the first
international "Nations in Bloom Competition" in Bedford, England. Now we are the most
beautiful city in the world!
J
Brantford is a dynamic city with many diversified industries and a population of approximately
83,500. Notable highlights in our community include the Bell Homestead, the Sports Hall
of Recognition, featuring Brantford's very own Wayne Gretzky, the Mohawk Chapel, the
Woodland Cultural Centre and recent assets to the city, wilfrid Laurier University Campus,
Brantford Charity Casino and Kanata Village. Kanata Village is a re-created 1600's
Iroquois longhouse village depicting First Nations lifestyle prior to contact with the
Europeans. You will also find fine shopping areas, good accommodation and superb restau-
rants to help make your stay a pleasant experience.
Brantforrl looks forward to being your host city for the 2002 Annual General Meeting, and
I know you will enjoy your stay with us.
Sincerely,
{]t;Y
Chris Friel
MAYOR
So give us a call...
For more information about
the OPA 2002 Conference,
contact Karen Michael,
1-519-756-1500 ext. 222
or e-mail
kmichael@city.brantford.on.ca.
Visit us online at:
www.city.brantford.on.ca/opa
Leave the driving
to US!
Throughout the Conference and, in
particular, at all entertainment and
hospitality venues and events, a free
shuttle service will operate. This con-
tinual service will connect to all con-
ference hotels. 'We encourage all
delegates and guests not to drink
and drive.
February 22, 2002
Township of Oro- Medonte
P.O. Box 100
ORO, Ontario
LOL 2XO
ATTENTION:
Dear Ms. Pennycook:
TOWNSHIP OF SEVERN
Sn
THE CORPORATION OF THE TOWNSIDP OF SEVERN
'''''.,..._~
Marliyn Pennycook
Clerk
RE: Environmental Concerns and Protection
Lake Couchiching
At a meeting of the Common Interest Committee from a meeting held February 21, 2002, the
possibility of establishing an environmental reserve and procedures for the protection of Lake
Couchiching was discussed.
At that same meeting it was the Committee's recommendation that a letter be sent to the
Member Municipalities in order that the Common Interest Committee begin preliminary
discussions with the Severn Sound Environmental Association with respect to Environmental
concerns and protection of Lake Couchiching; Also, that Keith Sherman, representative of the
Severn Sound Environmental Association be invited to attend a future meeting of the Common
Interest Committee to discuss the worthwhile initiative. Therefore the Common Interest
Committee is requesting that the respective Council's support this process in principle.
Would you kindly advise the undersigned of the outcome of Council's deliberation.
Yours truly,
J? fi>>J
Mayor Phil Sled, Township of Severn
Chairman, Common Interest Committee,
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Municipal Office: 1024 Hurlwood Lane
Telephone: (705) 325-2315 Fax: (705) 327-5818
CITY OF BARRIE
No GoAJ<:..(.JWS
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SUBMISSION NO: A10/02
COMMITTEE OF ADJUSTMENT
TAKE NOTICE that an application has been received from 955430 Ontario Limited for
a variance from Zoning By-law 85-95.
This application is made pursuant to Section 45 of the Planning Act of Ontario, revised
Statutes of Ontario, and am-endments thereto.
The applicant owns property described as lot 367 according to Registered Plan 51 M-
619, in the City of Barrie. This property is known municipally as 21 Quinlan Road.
This application, if granted by the Committee of Adjustment, will serve to legalize the
location of the house with Jess than the required side yard.
Required by By-law
Provided
Side Yard 7.5m (24.60 ft.)
(Abutting Penetanguishene Road)
This property is zoned Single Family Residential (R2) SP-101.
5.5m (18.0 ft.)
TAKE FURTHER NOTICE that the Committee of Adjustment has appointed
Wednesday, March 20, 2002, the date on which to hold a Public Hearing in the Sir
Robert Barrie Room on the 2nd. Floor at City Hall. This application and others will be
heard commencing at 7:30 p.m.
Notices are sent to all property owners and tenants shown on the last assessment
records to be within 60m of the property involved in this transaction.
Although this is a Public Hearing, you are not required to attend unless you wish to
object to the application, or wish to present your views on it. If you do not attend, the
Hearing will proceed in your absence and you will receive no other notice of this
application before the Committee of Adjustment. .
The applicant or his agent must attend this Hearing. Failure to have representation by
the applicant at the Hearing will necessitate a new application to the Committee of
Adjustment.
If you have any queries concerning this application, would you please contact Mr. Read,
Mr. Scott Baldry, Mrs. Cathy Maclean, or Chris Glanville at City Hall, phone 739-4212,
or Fax 739-4240.
Dated: March 4, 2002
Dave Read,
Secretary-Treasurer
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SUBMISSION NO: A11/02
COMMITTEE OF ADJUSTMENT
TAKE NOT1CE that an application has been received from Crisdawn Construction
Inc., for a variance from Zoning By-law 85-95.
This application is made pursuant to Section 45 of the Planning Act of Ontario, revised
Statutes of Ontario, and amendments thereto;
The applicant owns property described as Lot 154 according to Registered Plan 51 M-
689, in the City of Barrie. This property is known municipally as 30 Hewitt Place.
This application, if granted by the Committee of Adjustment, will serve to permit the
cqnstruction of a home with less than the required side yard.
Required by By-law
Proposed
Side Yard. 7.5m (24.6 ft.)
Abutting Penetanguishene Road
3m (9.84 ft.)
This property is zoned Single Family Residential R3 (SP-1 01).
TAKE FURTHER NOTICE that the Committee of Adjustment has appointed
Wednesday, March 20, 2002, the date on which to hold a Public Hearing in the Sir
Robert Barrie Room on the 2nd. Floor at City Hall. This application and others will be
heard commencing at 7:30 p.m.
Notices are sent to all property owners and tenants shown on the last assessment
records to be within 60m of the property involved in this transaction.
Although this is a Public Hearing, you are not required to attend unless you wish to
object to the application, or wish to present your views on it. If you do not attend, the
Hearing will proceed in your absence and you will receive no other notice of this
application before the Committee of Adjustment.
The applicant or his agent must attend this Hearing. Failure to have representation by
the applicant at the Hearing will necessitate a new application to the Committee of
Adjustment.
If you have any queries concerning this application, would you please contact Mr. Read,
Mr. Scott Baldry, Mrs. Cathy MacLean, or Chris Glanville at City Hall, phone 739-4212,
or Fax 739-4240,
Dated: March 4, 2002
t).iV
Dave Read,
Secretary- T reasu rer
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SUBMISSION NO: A12/02
COMMITTEE OF ADJUSTMENT
TAKE NOTICE that an application has been received from Crisdawn Construction
Inc., for a variance from Zoning By-law 85-95.
This application is made pursuant to Section 45 of the Planning Act of Ontario, revised
Statutes of Ontario, and amendments thereto.
The applicant owns property described as Block 340 according to Registered Plan 51 M-
689, in the City of Barrie. This property is known municipally as 392 Dunsmore Lane.
This application, if granted by the Committee of Adjustment, will serve to permit the
construction of a home with less than the required side yard.
Required by By-law
Proposed
Side Yard 7.5m (24.6 ft.)
Abutting Penetanguishene Road
3m (9.84 ft.)
This property is zoned Multiple Family Residential RM2 TH (SP-1 01).
TAKE FURTHER NOTICE that the Committee of Adjustment has appointed
Wednesday, March 20, ~uu2, the date on which to hold a Public Hearing in the Sir
Robert Barrie Room on the 2nd. Floor at City Hall. This application and others will be
heard commencing at 7:30 p.m.
Notices are sent to all property owners and tenants shown on the last assessment
records to be within 60m of the property involved in this transaction.
Although this is a Public Hearing, you are not required to attend unless you wish to
object to the application, or wish to present your views on it. If you do not attend, the
Hearing will proceed in your absence and you will receive no other notice of this
application before the Committee of Adjustment.
The applicant or his agent must attend this Hearing. Failure to have representation by
the applicant at the Hearing will necessitate a new application to the Committee of
Adjustment.
If you have any queries concerning this application, would you please contact Mr. Read,
Mr. Scott Baldry, Mrs. Cathy Maclean, or Chris Glanville at City Hall, phone 739-4212,
or Fax 739-4240.
Dated: March 4, 2002
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ROLES & RESPONSIBILITIES FOR VOLUNTEERS
\ Community Hall Boards
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TOWSHIP OF ORO-MEDONTE
ADMINISTRA TION
1. To develop and promote the policies
and procedures for the safe and efficient
operation of Community Halls, in co-
operation with the Hall Boards.
FINANCIAL
1. Individual Halls are responsible for 1. To provide individual community halls
meeting the operating costs associated with with actual expenses and revenues
the running of the halls through the quarterly.
generation of rentals, donations, and
fundraisin .
2. To prepare and submit proposed
operating and capital budgets for
resentation to the Townshi ,
3. To participate in the forecast of the
proposed Five-year Capital Plan and to
artici ate in the annual review of the Ian.
4. Individual halls are responsible for
meeting their operating cost and proposed
fundin oals for ca ital ro'ects.
5. All revenue from rentals, donations and
fundraising are to be deposited with the
Townshi .
6. All expenditures incurred with the
operation of the community hall shall be
handed in to the Township for individual
codin and a ent.
7. To provide three(3) quotes to the
Township for each $5,000.00 capital
project funded by the Hall Board.
,
1. To manage the operation and
maintenance of the halls on behalf of the
Township. The management of the hall
will be guided by the legislated policies
and procedures as established by the
Townshi .
8. To co-ordinate volunteer assistance
where identified in co-operation with the
Township.
2. To review with the Community Hall
Boards the proposed operating and capital
bud et re uests and resent to Council.
3. To advise the Community Halls in their
preparation of the Five-year Capital Plan.
4. To encourage the Community Halls to
meet their funding objectives.
5. To advise the Community Halls if their
projected revenues are not meeting their
o eratin ex enses.
6. Ton ensure coding for payment is
processed in an efficient manner.
7. To oversee the successful completion
of Capital Projects with Community
Funding in co-operation with the
volunteers.
8. To develop the necessary documents
for Capital Projects and to communicate
with the Community Halls the necessary
details.
G~J-~
9. To provide potential names of 9. To oversee the supervision of the
contractors and service people from the project in co-operation with the volunteers;
community to the Township on capital and to communicate the progress of these
projects over $5,000.00 projects to the Community Ha11 volunteers.
HALL RENTALS (BOOKINGS)
1. Individual ha11s will appoint a "booking J. To review each Community hall's
agent" to ensure public enquiries are "master schedule" and to co-ordinate any
answered in efficient and effective manner. other rentalslbookings as submitted in
To submit to the Township a "master advance to the Township.
schedule" and to continually submit any
other rentalslbookings in advance of the
event.
2. BOOKING AGENT 2. BOOKJNG AGENT
o To co-ordinate a11 rentals to ensure that o To advise the Community Ha11 booking
conflicts in rental requests do not occur agent of all Township policies and
o To follow the Township procedure in procedures that apply to the rental and
completing facility permits forms, management of public halls.
collection of rental fees, damage deposits o To assist the Community Hallslbooking
and conduct the pre and post inspection of agent in the promotion of their halls and
the hall. special events.
o To promote the Community Hall and
community special events.
o To provide Quarterly updates to the
"master schedule"
3. To complete the necessary log and 3. To review all log and permit forms. To
permit forms for all activity in the halls for review annua11y with the individual halls
submission to the Township. the rental fees to encourage competitive
and fair rates.
MEETINGS
1. To hold a public general meeting, by 1. To advertise the date and time of the
January 31 in the year fo11owing the general meeting in the appropriate local
municipal election (held in November) for media; and
the purpose of selecting a chair, secretary, o To prepare the appropriate by-law.
treasurer and directors for each hall and
submit those names to the Township.
2. To schedule and hold Community Hall 2. To attend meetings as required.
meetings when required and to post the
minutes of meeting in the Hall.
MAINTENANCE
1. To provide ongoing custodial care as 1. To establish a housekeeping schedule
required, according to Township standards, in co-operation with the community hall
to ensure the halls are safe and clean for boards that meets the Township standards
public use. for the care and maintenance of public
o Custodial care includes: sweeping, buildings.
washing & waxing floor surfaces,
disinfecting washroom and kitchen
I;; tL~-3
facilities, washing windows and removal of
,garbage.
2. To record inspections as stipulated in 2. To provide the necessary fire inspection
the Ontario Fire Code and to inform the sheets for the halls and to notify the
Township of any deficiencies, including Township's Fire Chief and any
daily and monthly inspections of fire deficien~i~s; anclJurtber,toco-ordinate to
extinguishers, exits, exit lights, back-up work to ensure that the fire inspection
and emergency lighting. deficiencies are satisfied.
3. To co-operate with the Township in the 3. To co-ordinate the annual building and
conducting of annual fire and building fire code inspections and to complete aU
inspections. necessary work with regard to any
deficiencies identified.
4. To organize and annual "cleaning bee" 4. To ensure that all safety procedures are
for the Community HaU and property foUowed during "cleaning bees".
(community volunteers can be utilized).
5. To inspect annuaUy haU furnishings to 5. To review concerns with Community
ensure public safety and to notify the HaUs and adjust the Five-year Capital
township of any concerns. Plans if required.
6, To participate in WHMIS, First Aid 6. To co-ordinate when necessary the
and other training programs when provided training and re-certification for Community
by the Township. Hall volunteers in order that they may
perform their duties in a safe manner.
Training may include WHMIS, First Aid,
Fire Extinguisher, etc.
8. To perform aU maintenance and service 8. To provide copies of all pertinent
tasks according to Health and Safety Health & Safety Regulations and Township
Regulations and Township standards. Standards to all community haUs.
(,b
Township of Oro-Medonte
REPORT
Dept. Report ADM 2002-11 To: Prepared By: Paul Gravelle
Council
Subject & File #: Development Department: Treasury
Council Charge Indexing
C.ofW. _XX_
Date: March 8,2002
Motion #
Date:
Background:
Part IV of the Township's Development Charges By-law provides for the indexing of the Development Charge
on the first day of January in each year, beginning January 1,2001. The Development Charge shall be adjusted
in accordance with the Statistics Canada Quarterly Construction Price Statistics.
Analysis:
The said index reflects a 3.6% increase in Construction prices for the year ending December
31,2001. Accordingly, the Development Charge per Single Detached Dwelling should be increased
from the present $3,095 by 3.6% to $3,206, being an increase of $111. The Development Charge per
Other Dwelling Unit was not adjusted in 2001 due to an oversight. This charge should therefore be
increased from the present $ 2,360 by the 2001 increase of 3% then by 3.6% to $2,518, being an
increase of $158.
Recommendation:
1. This report be received and adopted.
2. The Township's Development Charge per Single Detached Dwelling be increased by $111 to
$3,206.
3. The Township's Development Charge per Other Dwelling Unit be increased by $158 to $2518.
4. The said increases shall be effective March 14,2002.
Respectfully submitted,
pJ
~.
.,
&c~1
,
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPARTMENT REPORT TO: PREP ARED BY:
Fire Report # 2002-03 Members of Council Paul Eenhoorn, Fire Chief
SUBJECT: DEPARTMENT:
Council
Monthly Fire Report Fire and Emergency
Services
C. of W. For January, 2002
DATE:
Motion #
February 20, 2002
Date
DATE
STATION
TIME
TYPE
LOCATION
DAMAGE
Station #f3 Motor Vehicle Highway 400 SIB,
January 1, 2002 Moonstone 16:20: 18 Accident N. of Moonstone Road
Station #1 Dumpster Oro Arena,
Januarv 2 2002 Shanty Bav 06: 10:29 Fire Line 4 North
Station #1 Ambulance 57 Lakeshore Road
Januarv 2, 2002 Shanty Bay 04:25: 12 Assist Call West
Station #1 Structure 927 Line 2 North $ 5,000.00 L
Januarv 2, 2002 Shanty Bay 17:28:06 Fire $ 150,000.00 S
Station #f3 Ambulance 24 Mt. St. Louis Rd.,
Januarv 3, 2002 Moonstone 10:58: 18 Assist Call Ski Resort
Station #1 Structure 1327 Ridge Road $ 55,000.00 L
Januarv 3, 2002 Shanty Bay 01:03: 16 Fire West $100,000.00 S
Station #2 Ambulance 3 Cedarbrook Cres
Januarv 3, 2002 Hawkestone 09: 18:35 Assist Call
Station #5 Ambulance 8732 Highway 12
Januarv 4, 2002 Warminster 13:27:34 Assist Call
Station #2 Carbon 291 Shoreline Drive
Januarv 7, 2002 Hawkestone 17:54: 15 Monoxide Call
Station #4 Carbon 10 Bensley Drive
Januarv 7, 2002 Rugby 03:34:04 Monoxide Call
Station #5 Electrical 3454 Line 9 North
Januarv 9,2002 Warminster 10:44:58 Panel Overheat
Station #3 Alarm - No 90 Highland Drive,
Januarv 10, 2002 Horseshoe 13:09: 10 Fire I Workers Main Building
Station #3 Alarm - No 90 Highland Drive,
Januarv 11, 2002 Horseshoe 09:34:31 Fire Rockawav Buildina
Station #f3 Motor Vehicle Highway 400 NIB,
Januarv 11, 2002 Moonstone 08:45:46 Roll Over Between Line 4 & 5
Coc,J-
Fire Report 2002-03 Con't ...2
DATE
STATION
TIME
TYPE
LOCATION
DAMAGE
Station #4 Vehicle Fire, 424 Old Barrie Road $ 2,650.00 L
January 13, 2002 RUQbV 07: 18:41 Fully Involved East $ .OOS
Station #2 Alarm - No 25 Allan Street
January 1 :{2002- -Rawkestone- -r9:36:40-. Tire,-fVlalfunCtion ..
Station #3 Ambulance 2161 Line 1 North
January 13, 2002 Horseshoe 08: 12:44 Assist Call
Station #3 Ambulance 71 Procee Circle
January 13, 2002 Horseshoe 18:47:55 Assist Call
Station #5 Ambulance 64 Old Scotia Place
January 14, 2002 Warminster 07:21:06 Assist Call
Station #2 Ambulance 4 Charlotte Ave.
January 15, 2002 Hawkestone 08:36: 50 Assist Call
Station #3 Ambulance 1102 Horseshoe
January 16, 2002 Horseshoe 10:59:36 Assist Call Valley Rd., Apt. 217
Station #5 Vehicle Accident Townline. South of
January 17, 2002 Warminster 13:28:34 Extrication Foxmead Road
Station #1 Multi Vehicle, 674 Highway 93
January 18, 2002 Shanty Bay 10:00:22 Extrication
Station #6 Alarm - No 24 Mt. St. Louis Rd.,
January 18, 2002 Moonstone 04:01:05 Fire, Malfunction Ski Resort
Station #2 School Bus in Highway 11 NIB,
January 18, 2002 Hawkestone 16: 12: 31 Ditch S. of Line 14
Station #2 Ambulance 5 Grandview Cres.
January 19, 2002 Hawkestone 03:53: 33 Assist Call
Station #2 Ambulance Highway 11 SIB, at
January 20, 2002 Hawkestone 18:50:40 Assist Call Line 15
Station #1 Motor Vehicle Highway 11 NIB,
January 21, 2002 Shanty Bav 11: 39: 53 Roll Over between line 5 & 6
Station #2 Structure Fire 202 Forest Plains Loss Stopped,
January 23, 2002 Hawkestone 18:05:00 Road No Damage
Station #3 Ambulance 15 Country Club
January 24, 2002 Horseshoe 16:37:20 Assist Call Lane
Station #4 Vehicle Fire, Line 15 North and
January 24, 2002 Rugby 03:54:20 Fullv Involved Old Barrie Road UNKNOWN
Station #1 Ambulance 192 Line 4 North
January 24, 2002 Shanty Bay 02:45:40 Assist Call
Station #3 Ambulance 1102 Horseshoe
January 25, 2002 Horseshoe 11:58:44 Assist Call Vallev Rd., Unit 115
Station #2 Chimney 778 Line 9 South
January 25, 2002 Hawkestone 00:54: 13 Overheat
Station #1 Vehicle Accident, Highway 11 NIB,
January 29, 2002 Shanty Bav 00:08:04 Gas Spill between line 2 & 3
Structure and Vehicle Fire
Dollar Value Lost Dollar Value Saved
$ 62,650.00
$ 250,000.00
Ambulance Assist Calls comparison: January calls 2001 - 3, 2002 -14
..
~(>3
Monthlv Fire Report for January, 2002
Training Sessions
Station #1 Shanty Bay 2
Station #2 Hawkestone 2
Station #5~-Warmiftster~~-~ 2--
Station #3 Horseshoe
Station #4 Rugby
. Station #6----Moonstone----
2
2
2
Inspection Record for the Month (including Fire Prevention / Public Education)
Commercial
1
Residential! Bed & Breakfast
2
Industrial
Schools! Assembly I Church
Wood stove
4
Daycare ! Camps! Hall Tours
1
Comments or Recommendations bv Fire Chief and/or Deputy Fire Chief
Extra training / Seminars and Events Attended
Chiefs Meeting
Master Plan Meetings
Point to Point Meeting (Regarding Spectrum Management)
Respectfully submitted,
I2eg~
Paul Eenhoorn, Fire Chief
C.A.O. COMMENTS:
~
DATE: W. )~v
C.A.O.
DEPT. HEAD
REPORT
1Q-{
DEPT. REPORT TO: Council PREPARED BY:
#ES2002-09 Keith Mathieson
SUBJECT & FILE #: DEPARTMENT:
COUNCIL:
Site Plan Agreement - Public Works
"-" __He ritageH iUs GoltCourse_":""
C.OFW. Part of Lot 10 and Lot D,
Concession 2 and Road
MOTION #: Allowance between Lot 10 DATE:
and Lot D, Being Part 1,
DA TE: 51 R-28593 February 27, 2002
Mr. Dodson and Mr. Hanninen, the owners of Heritage Hills Golf Club Limited, submitted an
application and Site Plan drawings to construct an eighteen (18) hole golf course on Line 1 South, for
Phase I. Phase 1\ includes the construction of the clubhouse area and facilities, which will require a
separate Site Plan and Site Plan Agreement.
The Site Plan for the 18 hole golf course for Heritage Hills Golf Club Limited was presented to the
Site Plan Committee on October 11, 2001. At this meeting, Township staff, the Township Engineer
and the Nottawasaga Valley Conservation Authority noted concerns with the Site Plan. All of the
concerns have been addressed in the revised Site Plan dated January, 2002 prepared by C. C.
Tatham and Associates Ltd.
Sections 1 m) and 2 c) of the Site Plan Agreement and Note #3 to the Site Plan, address upgrades to
Gore Road and the requirements to enter into a separate Site Plan Agreement for the clubhouse area
and facilities and road agreement, prior to the issuance of building permits.
RECO:MMENDA T
1. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with Heritage Hills Golf
Club Limited to construct an eighteen (18) hole golf course located at Part of Lot 10 and Lot 0,
Concession 2 and road allowance between Lot 10 and Lot 0, being Part 1, 51 R-28593, being all
of PIN #58552-0065 (Lt), Township of Oro-Medonte.
2. THAT the Clerk prepares a By-law to enter into a Site Plan Agreement with Heritage Hills Golf
Club Limited for Council's consideration.
3. THAT Council receives and adopts this report.
C.A.O. COMMENTS:
~
C.A.O.:
DATE:
DEPT. HEAD:
q~r~/
------"--~-_.~-_.~---_..--...-
January, 2002
By-Law No. 2002-
APPENDIX "B"
1qJ
SITE PLAN AGREEMENT
--~-~~-.-------_._'- ..
- between -
HERITAGE HILLS GOLF CLUB LIMITED
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Part of Lot 10 and Lot D, Concession 2 and
Road Allowance between Lots 10 and D
Being Part 1, 51R-28593
Being all of PIN #58552-0065 (Lt)
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Schedule "A"
Schedule US"
Schedule "C"
Schedule "D"
Schedule "E"
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
1q ,'-/
/
TABLE OF CONTENTS
Covenants by the Owner
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Harmless
SCHEDULES
legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
Standard Township Letter of Credit
2
SITE PLAN CONTROL AGREEMENT
1G:S
This Agreement made in quadruplicate this day of
accordance with Section 41 of the Planning Act.
2002, in
/
BE T WE EN: . HERIT AGE HILLS GOLF CLUB LIMITED
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE SECOND PART
WHEREAS the Owner has applied to the Township of Oro-Medonte to permit an eighteen
(18) hole golf course on lands described in Schedule "A", attached hereto:
AND WHEREAS the Township has enacted a Sy-Iaw to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan
attached hereto as Schedule "S";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
3
1. COVENANTS BY THE OWNER
~,(;
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in $chedule "A", attached hereto, and
has provided the Township with a Registered Deed containing the legal description
of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands nor any use made of the subject lands
with respect to the proposed development except in conformity with all the
provisions of this Agreement.
d) The Owner shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the Nottawasaga Valley Conservation Authority,
Ministry of Natural Resources and Ministry of the Environment.
e) The Owner shall, prior to the execution of this Agreement, pay all Municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Owner shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its Solicitor, Engineer, Planner and staff,
perform any work in. connection with this Agreement. including the preparation,
drafting, execution, and registration of this Agreement. The Owner acknowledges
and agrees that the Owner shall be responsible for the cost of performance of all
the Owner's obligations hereunder unless the context otherwise requires. Every
provision of this Agreement, by which the Owner is obligated in any way, shall be
deemed to include the words "at the expense of the Owner" unless specifically
stated otherwise. The refundable deposit for expenses and actual cost shall be
$5.000.00. The Owner shall replenish the refundable deposit, to its full amount,
when the expenses and actual costs are submitted by the Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements or other documents required by Schedule "C", as well as
certification from the Owner's Solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title. free and clear from all encumbrances.
h) That major golf course construction activity involving the use of heavy equipment
not occur in the critical breeding bird season, which is May to June in the
Northwest forest, with wetland content and central hardwood forest block that
straddles the creek.
i) That no construction activity take place between May and June within 30 metres of
the edge of the wood lot, in particular adjacent to fairways one (1) and thirteen (13),
before 7:00 a.m. and not into summer dusk periods of 8:00 p.m. to 9:00 p.m.
j) That appropriate Base Line Monitoring Stations be set up to identify water quality
prior to and after construction of the golf course.
k) That the Turf Management Report be implemented to mitigate any adverse
environmental effects such as sediment and runoff losses of turfgrass chemicals,
contamination of groundwater and surface water due to pesticide and chemical
leaching, disruption of existing ecosystems, and impacts on other plants and
animals.
4
~,1
I) All works shall be in conformity with all applicable provincial and federal legislation,
and also including the federal Fisheries Act.
m) That the Owner and the Municipality enter into a Road Agreement to upgrade Gore
Road, from Cashway Road to Line 1 South, under separate Site Plan Agreement
prior to the issuance of a building permit. /
2. COVENANTS BY THE TOWNSHIP
~._--^----_..._-~--
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit an eighteen (18) hole golf
course described on the Site Plan.
b) That the Township agrees that subject to compliance by the Owner with all relevant
Municipal By-laws and Provincial Statutes and Regulations, the Owner may
proceed to develop the subject lands as indicated on the Site Plan attached hereto
as Schedule "B", subject to the development restrictions contained herein.
c) That the Township will not issue any building permits for future development of this
site until all Site Plans and specifications have been submitted and approved by
2.c.1 (Ministry of the Environment); 2.c.2 (Ministry of Natural Resources); 2.c.3
(Nottawasaga Valley Conservation Authority) and 2.cA (Township of Oro-
Medonte ).
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Owner shall be on and subject to the following terms and conditions:
a) Site Plan
The use and development of the subject lands shall be in accordance with
and as set out on the Site Plan attached hereto as Schedule "B".
b) Lighting
All lighting systems installed outside, such as floodlights, shall be directed
away from any adjacent residential use and/or roadway, not to cause
interference in any way.
c) Parking Areas and Driveways
All parking areas and driveways shall be constructed, in conformity with
Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario
Building Code Regulation #419/86 and such parking areas, loading and
access areas shall be kept free and clear of snow and ice and kept
adequately drained. All entrances shall be constructed as in Schedule "B",
attached. The Owner agrees to obtain all necessary approvals from the
Township of Oro-Medonte.
d) Outside Storage
No outside storage shall be permitted between any buildings on the
premises and any street. Any other outside storage shall be contained in
the fenced compound, as identified on Schedule "B".
e) Garbage Storage
The Owner agrees to provide suitable storage areas for garbage and waste
as shown on the Site Plan and to install and maintain litter containers in and
around development on the lands. All metal scrap and associated refuse
contained in the fenced compound shall be removed on a weekly basis.
5
f)
Landscaping
The Owner shall complete all landscaping and landscaped areas shown on
the Site Plan, attached as Schedule "8", as soon as weather permits and all
grading and sodding required, according to any Engineering drawings
submitted, shall be done on all lawn areas.
1a'~
/
4. DEVELOPMENT CHANGES
Thepartiesac;knowledge and agreeJhatther~ shalLbenochanges to this. ............
Agreement or the Schedules attached hereto unless and until such changes have
been approved, in writing, by all Parties.
5. SECURITY
Prior to signing the Agreement, the Owner will deposit with the Treasurer of the
Township, to cover the faithful performance of the obligations of the Owner arising
under this Agreement, including but not limited to the construction of the works and
services identified in Schedule "0" to this Agreement (the "said Work"), the
following securities:
a) Cash in the amount of one-hundred percent (100%) of the estimated cost of
the said work, as approved by the Township Engineer and Township
Council, or:
b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance
with the requirements of Schedule "E", with an automatic renewal clause in
the amount of one hundred percent (100%) of the estimated costs of the
said works, and as approved by the Township Engineer. The Letter of
Credit shall be for a minimum guaranteed period of one (1) year or such
time as the Township decides and shall be renewed automatically, as
necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these alternative
methods of providing securities. Prior to depositing the securities, the
Owner's Engineer shall submit an estimate of the cost of the works to the
Township Engineer for approval. When the cost estimate has been
approved, it will be set out in Schedule "0" of this Agreement and will
become the basis for the limits of the securities.
d) Any Letter of Credit or security filed with the Township is based upon the
estimated cost of completing the various matters prescribed by this
Agreement. However, all Letters of Credit and Security received by the
Township may be used as security for any item or any other matter which,
under the terms of this Agreement, is the responsibility of the Owner,
including without limiting the generality of the foregoing, payment of
engineering, legal, planning or other costs incurred by the Township, which
are the responsibility of the Owner, under the terms of this Agreement.
e) Upon written notification by the Owners' agent, certifying that all required
works for which the Letter of Credit was submitted have been completed in
accordance with the plans submitted and upon confirmation by the
Township or its agent that the Owner's obligations under this Agreement
have been completed, the Township will return said Letter of Credit.
f) If in the event of default of the Owner under any of the provisions of this
Agreement, it becomes necessary for the Township to realize on its
security or deposits, then the Township shall give, by registered mail,
twenty-one (21) day's notice, its intent to draw down on the security or
deposit.
6
6.
COMPLIANCE
1a-9
Any action taken by the Township or on its behalf, pursuant to this Agreement,
shall be in addition to and without prejudice to any security or other guarantee
given on behalf of the Owner for the performance of its covenants and agreements
herein and upon default on the part of the Owner hereynder, the Township shall, in
addition to any other remedy available to it, be at libertY to utilize the provisions of
Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended.
-~.""'---,--_._._.
7. CO-oPERATION
The Owner consents to the registration of this Agreement by the Township, upon
the title of the subject lands, at the expense of the Owner and agrees to execute
such further and other documents, consents or applications as required for the
purpose of securing registration and giving effect to the provisions of this
Agreement.
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the
successors and assigns of the Parties hereto and upon the lands described in
Schedule "An, attached hereto, such Schedule being a legal description of the
lands, and it is further agreed that this Agreement shall be prepared, approved and
registered on title.
9. SEVERABILITY OF CLAUSES
Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement
be declared by a Court of competent jurisdiction to be invalid, the same shall not
affect the validity of the Agreement as a whole or any part thereof, other than the
provision so declared to be invalid.
10. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and
save harmless the Township from and against any and all claims, suits, actions
and demands whatsoever which may arise either directly or indirectly by reason of
any work or service performed by the Township, its servants or sub-contractors in
order to complete the work or services required to be completed under this
Agreement, provided the subject matter of such action, suits, claims or demands
was not caused intentionally or through gross negligence on the part of the
Township, its servants or agents or sub-contractors.
7
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED )
~JHERIJAGE_HILLSG9L.ECLUB LIMITED
)
) Owners Names:
) (
) ,
)
) Brucljodson
) 7
) I
) Don Hanninen
)
)
) The Corporation of the
) Township of Oro-Medonte
) per:
)
),
)
) Mayor, Ian Beard
)
)
)
) Clerk, Marilyn Pennycook
) ,
~,IO
SCHEDULE "A"
~,il
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreementbetween the Township-of-Oro-Medonte and Heritage HillsGolf~
Club Limited.
LEGAL DESCRIPTION OF LANDS
Part of Lot 10 and Lot D, Concession 2 and road allowance between Lots 10 and D,
being Part 1, 51 R-28593, being all of PIN #58552-0065 (Lt), Township of Oro-Medonte,
County of Simcoe.
'"
.
SCHEDULE "8"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Qw::Medonte and Heritage Hills Golf
Club Limited.
SITE PLAN
1a,tY
Plan prepared by C. C. Tatham and Associates Ltd., Drawing No.'s OP-1, SP-1 and SP-2
dated July, 2001, revised dated January, 2002 and SAAR Environmental Ltd. Report "Golf
Course Land Use Impact Assessment" dated December 2, 1999.
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
"
SCHEDULE "C"
-t,13
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between~theTownshipof Oro-Medonteand Heritage Hills Golf
Club Limited.
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the solicitors for the parties
after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be borne by the Owner.
All documents to be registered, shall be prior approved by the Solicitor for the Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
""
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
N/A
..
SCHEDULE "D"
. . Gj
~),
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township ofOro-Medonte and-Heritage Hills-Golf
Club Limited.
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1. ITEMIZED CONSTRUCTION ESTIMATE
AMOUNT
N/A
2.
LETTERS OF CREDIT
AMOUNT
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the terms of this Agreement, as noted
in Section 5 herein.
N/A
."
REPORT
--}b" f
DEPT. REPORT TO: Council PREPARED BY:
#ES2002-10 Keith Mathieson
SUBJECT & FILE #: DEPARTMENT:
COUNCIL:
Pre-Servicing Agreement Public Works
between the Township of Oro-
C. OFW.- ~-- -Medonteand109t402 Ontario--
Ltd. - Part of Lot 35, Con. 1,
MOTION #: E.P.R. (Oro), Part E % and Part DATE:
W % Lot 36, Con. 1, E.P.R. (Oro),
DATE: Part Road Allowance between March 12,2002
Lots 35 and 36, Con. 1, E.P.R.
(Oro), as Closed by By-law #491,
No. Lt 420998, Being Parts 1, 2
and 3, 51 R-29242, Being all of
PIN #58535-0099 (Lt).
Woodland Subdivision (formerly Sinton) is a forty-seven (47) single lot, residential subdivision located
on the Bidwell Sideroad, east of County Road #93. The Engineering drawings for this development
were approved in August, 2000.
The Developer's Planning and Engineering Consultants are presently working with Township staff to
complete the Subdivision Agreement.
The Developer, at this time, is requesting that the Township enter into a Pre-Servicing Agreement to
allow for the installation of Township services required for the subdivision.
All financial obligations of this Agreement have been fulfilled by the Developer.
1. THAT the Township of Oro-Medonte enters into a Pre-Servicing Agreement with 1091402 Ontario
Ltd. (Woodland Subdivision), being Part of Lot 35, Concession 1, E.P.R. (Oro), Part E Y2 and Part
W Y2 Lot 36, Concession 1, E.P.R. (Oro), Part road allowance between Lots 35 and 36,
Concession 1, E.P.R. (Oro), as closed by By-law #491, No. Lt. 420998, being Parts 1,2 and 3,
51 R-29242, being all of PIN #58535-0099 (Lt).
2. THAT the Clerk prepares a By-law to enter into a Pre-Servicing Agreement with 1091402 Ontario
Ltd. for Council's consideration.
3. THAT Council receives and adopts this report.
itted,
C.A.O. COMMENTS:
-1-b ~:r/
~ DATE: Ic9-l03~")./
C.A~O;:..
--DEPT-;HEAD:
-1b-3
PRE-SERVICING AGREEMENT
. between .
1091402 ONTARIO LTD.
(WOODLAND SUBDIVISION)
. and .
THE CORPORATION OF THE TOWNSHIP OF ORO . MEDONTE
DESCRIPTION OF LANDS
Part Lot 35, Concession 1, E.P.R. (Oro), Part E. % and Part W. %
Lot 36, Concession 1, E.P.R. (Oro), Part Road Allowance Between
Lots 35 and 36, Concession 1, E.P.R. (Oro) as Closed by By-Law No. 491
No. Lt 420998, Being Parts 1, 2, 3, 51 R-29242
Being all of PIN #58535-0099 (Lt)
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
June,2001
By-Law No.
PRE-SERVICING AGREEMENT
ib,Lf
THIS AGREEMENT MADE BETWEEN:
The Corporation of the Township of
Oro-Medonte
/
(hereinafter called the "Township")
----_.~~,-~-_.....-
- and -
1091402 Ontario Ltd.
(Woodland Subdivision)
(hereinafter called the "Developer")
WHEREAS the Developer is the registered owner of the lands described in Schedule
"A" attached (the "Subdivision Lands");
AND WHEREAS the Developer desires to commence installing municipal services with
the Subdivision Lands prior to the registration of the Plan of Subdivision and the
execution of the Subdivision Agreement with the Township;
NOW THEREFORE THE PARTIES HERETO AGREE AS FOLLOWS:
1. ASSUMPTION OF RISK BY DEVELOPER
1.1 The Developer agrees to assume all risk in commencing installation of Township
services on the Subdivision Lands, prior to the execution of a Subdivision
Agreement with the Township, and the registration of the Plan of Subdivision.
The Developer hereby releases the Township, its agents, servants and
employees from and against all actions, suits, claims and demands whatsoever
which may arise either directly or indirectly as a result of the installation of
Township services by the Developer.
1.2 The Developer acknowledges and agrees that, in the event that a Subdivision
Agreement with the Township is not finalized for any reason and the Plan of
Subdivision is not registered as a result, pre-servicing of the Subdivision Lands
shall cease immediately.
1.3 The Developer acknowledges and agrees that engineering design plans and
specification for the Township services to be installed by the Developer, as
submitted to the Township, in accordance with the terms of this Agreement, may
require further amendment as a result of requirements imposed by the Township
under the terms of the Subdivision Agreement to be entered into for the
Subdivision Lands. The Developer covenants and agrees to assume all risk and
responsibility for the cost of required revisions to the engineering design
drawings and specifications for the Township services, together with the costs of
modifying, reconstructing, removing and/or replacing the Township services
installed by the Developer pursuant to the terms of this Agreement, in order to
satisfy the requirements finally imposed by the Township at the time that the
Subdivision Agreement is entered into.
1.4 The Developer acknowledges and agrees this approval relates only to the
instal/ation of the following Township services:
1. Storm Works;
2. Road Works;
3. Fire Reservoir;
. 4. Underground Utilities.
2
1.5
1b'5'
The Developer acknowledges and agrees that no work shall be carried out on
any existing Township right-of-way, and that there shall be no connection to
services on any Township right-of-way.
1.6
The Developer acknowledges and agrees that no work shall be carried out on
lands not owned by the Developer, without the written consent of the owner to be
filed with and approved by the Township.
./
1.7
The Developer acknowledges and agrees that all Servicing Plans must comply
with Federal, Provincial and Township provisions.
2.
REQUIREMENTS PRIOR TO THE COMMENCEMENT OF WORK
2.1
The Developer agrees to submit the following to the Township, in a form
satisfactory to the Township, prior to the commencement of the installation of
Township services on the Subdivision lands:
a) A letter from a qualified engineer experienced in the field of Township
services confirming:
1. Retainer - That their firm has been retained by the Developers to act as
consulting engineers for 1091402 Ontario Ltd.
2. Terms of Retainer - The terms of their retainer with the Developer as
follows:
a) Plans and Specifications - Prepare plans and specifications for
the construction of Township services;
b) Cost Estimates - Prepare cost estimates for the Township
services to be constructed from the drawings;
c) Approvals - Obtain all necessary approvals to construct;
d) Co-ordination - Co-ordinate the installation of Township services
to avoid conflicts with regard to telephone, cable T.v. and
Township services;
e) On-Site Inspections - Insure that all on-site inspections of
Township service installations are conducted by the Developer's
Consulting Engineers at all times during construction;
f) As Constructed Drawings - Submit certified "as-constructed"
drawings after acceptance of the Township services;
g) Change in Retainer - If, at any time during the project:
i) the terms of their retainer are changed by the Developer, or
ii) if they become aware that they will not be able to provide
"as-constructed" drawings, they will notify the Township
within twenty-four (24) hours.
h) Erosion and Siltation Control - Insure all necessary precautions
are taken to prevent erosion and sedimentation of sewers,
ditches, culverts, slopes, etc. Both within the subdivision and
downstream, prior to and during construction.
b) Confirmation letters are to be filed with the Township Clerk, confirming the
following:
1) The Township Engineer has no objection to the pre-servicing;
2) The Planning Department has no objection to the pre-servicing;
3) The Township Solicitors have no legal objections to the pre-servicing.
3
c)
Payment of cash or certified cheque required to cover the cost of the Township's
Lawyer and Planner, for all costs involved in processing the Pre-Servicing
Agreement, and for all the Township's Engineers for checking of plans,
specifications and inspection on behalf of the Township for the sum of Five
Thousand Dollars ($5,000.00). As accounts are received from the Township
Planner, Lawyer, and Engineer, they will be paid by the Township and then
submitted to the developer for reimbursement within thirty (30) days. In the event
that the deposit is drawn down to a level of T~o Thousand Dollars ($2,000.00)
or less, and the Developer does not pay the accounts within thirty (30) days, it is
hereby understood and agreed that the Developer is in default of this agreement
and all work must cease.
1b,lp
d) A Letter of Credit, as per Schedule "C", in the amount set out in Schedule "B",
attached, as security to ensure the due completion of the Township services to
be constructed by the Developer, and as security to be held by the Township for
the warranty periods to be more particularly described in the Subdivision
Agreement for the Subdivision Lands. The said Letter of Credit shall provide that
if in the sole opinion of the Township default under the terms of this agreement
has taken place, the said Letter of Credit may thereupon be drawn upon in whole
or in part.
e) A certified copy of an insurance policy, or a certificate of insurance, confirming
comprehensive general liability in the amount of Five Million Dollars,
($5,000,000.00), naming the Township as co-insured, and containing the
following additional provisions or endorsements:
1) Products/Completed Operations provisions;
2) Cross-liability clause;
3) Blasting included, only if done by independent contractor;
4) Notice of Cancellation - a provision that the insurance company agrees to
notify the Township within fifteen (15) days in advance of any cancellation
or expiry of the saiq Insurance Policy.
f) All servicing plans shall be submitted to and accepted by the Township Engineer.
g) The Ministry of the Environment and Energy have given technical approval to the
servicing plans.
3. INSPECTION BY THE TOWNSHIP
3.1 The Developer agrees to permit unrestricted access to the Subdivision Lands to
the Township and its agents for the purpose of inspection of the Township
services to be installed by the Developer. Notwithstanding that inspections may
be conducted by the Township or its agents, the Developer shall bear sole
responsibility for the soundness of the engineering design of the Township
services, and for ensuring that the Township services to be installed will function
as intended and will be compatible with the final Plan of Subdivision when and if
such Plan of Subdivision is approved.
3.2 If, in the opinion of the Township, there is an emergency situation as a result of
any work undertaken by the Developer or its servants, or agents, which requires
immediate attention to avoid damage to private or public property or services
owned by the Township or to eliminate a potential hazard to persons, such work
may be done immediately by the Township at the expense of the Developer, but
notice shall be given to the Developer at the earliest possible time.
4
4.1
In the event of default by the Developer under the terms of this Agreement, or if
the Township is required to enter onto the Subdivision Lands or the abutting
Township lands to conduct any work on the Township services or the connection
of the Township services to facilities due to an emergency, the Township shall be
entitled to draw upon the security posted by the Developer pursuant to the terms
of this Agreement, in whole or in part, to cover the costs incurred by the
Township in remedying the default on the part of the Developer, or in addressing
the emergency situation.
16,1
4.
APPLICATION OF SECURITY
5.
NO REDUCTION OF SECURITY
5.1 The Developer acknowledges and agrees that no reduction in the amount of
security filed by the Developer with the Township, in accordance with the terms
of this Agreement shall be permitted until such time as the Developer has
entered into the Subdivision Agreement for the Subdivision Lands with the
Township. Thereafter, any reductions in the security posted by the Developer
shall be completed in accordance with the terms of the said Subdivision
Agreement.
..,
6. NO ASSUMPTION OF TOWNSHIP SERVICES
6.1 The Developer acknowledges and agrees that the Township shall not be required
to assume the Township services to be constructed by the Developer pursuant to
the terms of this Agreement, until such time as the Developer has entered into a
Subdivision Agreement with the Township for the Subdivision Lands, and the
Township services have been completed, inspected, and approved.
7. NOTICE
7.1 Any notice required to be given pursuant to this Agreement may be given by
prepaid registered post to the Developer at the following address:
P.O. Box 2088
ORILLlA, Ontario
L3V 6R9
FAX #: (705) 325-7362
and such notice shall be deemed to have been given and received on the third
day after mailing.
8. NO ASSIGNMENT
8.1 The Developer shall not assign or otherwise transfer the benefit of this
Agreement without the written consent of the Township, which may be
unreasonably withheld.
~ WITNESS rvH~REOF the Developer has hereunto set its hands and seals this
t' tlay of .m, 2001.
Per:
Luigi Orsi, Developer
~'i WITNE!~ ~H~E~~;)T~W~~ has hereunto sets its hands and seals this
I~ayof ,"()~U.2~
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Per:
Ian Beard, Mayor
Per:
Marilyn Pennycook, Clerk
DESCRIPTION OF LANDS:
SCHEDULE "A"
Part Lot 35, Concession 1, E.P.R. (Oro), Part E. %and PartW. %
Lot 36, Concession 1, E.P.R. (Oro), Part Road Allowance Between
Lots 35 and 36, Concession 1, E.P.R. (Oro) as Closed by By-Law No. 491
No. Lt 420998, Being Parts 1, 2, 3, 51R-29242
Being all of PIN #58535-0099 (Lt)
""
1b,t
. '
SCHEDULE "B"
CASH DEPOSITS TO BE FILED WITH THE TOWNSHIP
1. Siltation control or any other works that may be
performed by or for the Township of Oro-Medonte, off-site,
resulting from work performed under the Pre-Servicing
Agreement
TOTAL CASH DEPOSITS TO THE TOWNSHIP
SECURITY TO BE DEPOSITED WITH THE TOWNSHIP
$ 20,000.00
$ 20,000.00
$ 20,000.00
"
, C'
1~'~
,.
REPORT
1c' I
DEPT. REPORT TO: Council PREPARED BY:
#PWS2002-01 Jerry Ball
SUBJECT & FILE #: DEPARTMENT:
COUNCIL:
5/6 Side road Reconstruction Roads
Claim for Delay - Duncor
Enterprises Inc.
C. OF W.
MOTION #: DA TE:
DATE: March 11, 2002
In September, 2000, Tender Contract No. 12-95034-23 was distributed for the reconstruction of the
5/6 Sideroad. These tenders closed on September 18, 2000 and Council awarded the successful
tender on September 20,2000 to Duncor Enterprises Inc.
Duncor Enterprises Inc. received a confirmation letter on October 10, 2000 and a pre-construction
meeting was held the same day. D.F.O. approval was received on October 12, 2000 and
construction commenced on October 16, 2000 at the intersection of Shanty Bay Road and the 5/6
Sideroad.
As per the Contract, work completion was scheduled for November 30, 2000, with restoration work to
be completed in the spring of 2001.
Duncor Enterprises Inc. ceased works in mid-November due to heavy snow and early winter
conditions. Construction resumed in early April, 2001, with the exception of the Shanty Bay swamp,
which had a D.F.O. work restriction from March 15th to May 31st.
Once the subexcavation work and restoration was completed, apart from for the swamp area,
construction was shut down until after May 31st.
On May 25, 2001, Duncor requested a meeting with R. G. Robinson and Associates Ltd. to discuss
compensation for costs with regards to the work delay.
A meeting was held with Mr. AI Lees of R. G. Robinson and Associates Ltd., Mr. Bruce Duncan of
Duncor Enterprises Inc., and Mr. Jerry Ball, Public Works Superintendent, to discuss the claim for
delay.
M;. Dunca~ felt that a claim for delay was justified, as outlined in Section GC3.14 - Claims, ~ ;f , r
Negotiations and Disputes, of the Tender Contract. A copy of this Claims Procedure is attached. 1
Due to the fact that Section 4.5 - Special Provisions of the contract with regards to Progress of Work
and Liquidated Damages (attached) was not followed, Le. the work around Shanty Bay swamp was
not completed before winter freezeup, a work extension was not requested and a proposed Schedule
of Work was not supplied to the Engineer as per the Contract, a claim for delay was not justified.
It was negotiated by all parties that the surface treatmentin Section 1.7 of the Contract (copy also
attached), which was bid by the contractor and had been removed by the Public Works
Superintendent in view of work scheduling, should be awarded to Duncor Enterprises Inc. at the unit
price bid in the Contract. Mr. Duncan agreed that the claim for delay would be dismissed upon
obtaining the surface treatment portion in Section 1.7 of the Contract.
i.~.
1. THAT the Clerk be authorized to bring forward the necessary By-law for Council's consideration.
2. THAT the Mayor and Clerk be authorized to execute a Letter of Agreement under the negotiation
section of Contract No. 12-95034-23 (5/6 Sideroad Reconstruction) with Duncor Enterprises Inc.
3. THAT Duncor Enterprises Inc. be awarded the surface treatment of the roadway at the unit price
bid as per Section 1.7 of the Contract for the reconstruction of the 5/6 Sideroad.
4. THAT the Public Works Superintendent advises Duncor Enterprises Inc. accordingly.
5. THAT Council receives and adopts this report.
Respectfully submitted,
Jerry Ball
.....
!\uJ
~ DATE: Pf~Y'
..
C.A.O. COMMENTS:
C.A.O.:
DEPT. HEAD:
..
shall not constitute an acceptance of the Work or parts
so occupied. In addition, the use or occupancy of the
Work shall not relieve the Contractor or the
Contractor's Surety from any liability that has arisen, or
may arise, . from the performance of the Work in
accordance with the Contract Documents. The Owner
will be responsible for any damage that occurs
because of the Owner's use or occupancy. Such use
or occupancy of any part of the Work by the Owner
does not waive the Owner's right to charge the
Contractor liquidated damages in accordance with the
terms of the Contract.
GC3.14
Claims, Negotiations, Disputes
GC3.14.01
Claims Procedure
01) The Contractor shall give oral notice of any
situation which may lead to a claim for additional
payment immediately upon becoming aware of the
situation.
02) The Contractor shall provide written notice in the
standard form "Notice of Intent to Claim" within 7 days
of the commencement of any work which may be
affected by the situation._
03) The Contractor shall submit claims not later than
30 days - in exceptional cases this may be increased
to a maximum of 180 days, but subject to approval in
writing from the Contract Administrator - after the date
of substantial performance, identifying the item or items
in respect of which the claim arises, stating the
grounds upon which the claim is. made and submitting
the records maintained by the Contractor supporting
such claim.
04) The Contract Administrator may request the
Contractor to submit such further and other particulars
as the Contract Administrator considers necessary to
assess the claim and the Contractor shall submit the
requested information within 30 days.
05) Within 60 days of receipt of the detailed claim,
and aJl supporting documentation, the Contract
Administrator will advise the Contractor, in writing, of
the Contract Administrator's opinion with regard to the
validity of the claim.
GC3.14.02
Negotia1ions
01) Should the Contractor disagree with the opinion
given in paragraph OS) of clause GC3.14.01, Claims
Procedure, with respect to any part of the claim, the
Contract Administrator will enter into negotiations with
the Contractor to resolve the matters in dispute. Where
a negotiated settlement cannot be reached and it is
agreed that payment cannot be made on a Time and
1c ,Lr 13
Material basis in accordance with clause GCB.02.04,
Payment on a Time and Material Basis, the dispute
may be resolved as described in clause GC3.14.05,
Disputes.
GC3.14.03
Continuance at the Work
01) The Contract Administrator will give such
instructions as are necessary for continuation of the
Work to prevent any delays. It is understood that by
so doing neither party to the Contract will jeopardize
any claim it may have.
GC3.14.04
Record Keeping
(.:.
01) Immediately upon commencing work which
may result in a claim, the Contractor shall keep Daily
Work Records, during the course of the work, sufficient
to substantiate the Contractor's claim, and the Contract
Administrator will keep Daily Work Records to be used
in assessing the Contractor's claim, all in accordance
with clause GC8.02.07, Records.
'"
02) The Contractor and the Contract Administrator
shall reconcile their respective Daily Work Records on
a weekly basis, to simplify review of the claim, when
submitted.
03) The keeping of Daily Work Records by the
Contract Administrator or the reconciling of such Daily
Work Records with those of the Contractor shall not be
construed to be acceptance of the claim.
GC3.14.05
Disputes
01) Disputes may be settled by procedures already
established by the Owner or where both parties agree,
a dispute may be submitted to arbitration in
accordance with the provisions of subsection GC3.15,
Engineering Arbitration. Where both parties cannot
agree, then the appropriate judicial tribunal may be
used.
GC3.14.06
Payment
01) Payment of the claim will be made not later than
30 days after the date of resolution of the claim or
dispute. Such payment will be made according to the
terms of Section GCB, Measurement and Payment
GC3.14.07
Rights at Both Parties
--
01) It is agreed that no action taken under this
subsection by either party shall be construed as a
renunciation or waiver of any of the rights or recourses
available to the parties, provided that the requirements
set out in this subsection are fulfilled.
OPS General Conditions of Contract
PART 4 - SPECIAL PROVISIONS (GENERAL)
/ I
Paoe4-2 -",\-u 5
b
4.5 PROGRESS OF WORK AND LIQUIDATED DAMAGES
Upon being awarded the Contract, the Contractor shall prepare and supply to the Engineer a copy of
.-----a-proposed Scheduleof~Work,showing-clearly that-the-worix-will..ee-eompleted-withinthe-required
time frame. The Schedule shall be subject to approval of the Engineer and shall be updated from
time to time as requested by the Engineer. No work shall commence on the Contract until the
Schedule of Work has been approved by the Engineer. All costs to prepare the Schedule of Work
shall be at the Contractor's expense.
If the time limits specified in the Schedule of Work, are not sufficient to permit completion of the
work by the Contractor working a nonnal number of hours each day or week on a single daylight
shift basis, it is expected that additional and/or augmented daylight shifts will be required
throughout the life of the Contract to the extent deemed necessary for the Contractor to ensure that
the work win be completed within the time limit specified. Any additional costs occasioned by
compliance with these provisions will be considered to be included in the prices bid for the valious
items of work and no additional compensation will be allowed therefore.
It is agreed by the parties to the Contract, that in case all the'Work called for under the Contract is
not finished or completed by the completion time stipulated within the Tender Form, damage will
be sustained by the Owner, and that it is and will be impracticable and extremely difficult to
ascertain and determine the actual damage which the Owner will sustain in the event of and by
reason of such delay, and the parties hereto agree that the Contractor will pay to the Owner the sum
of Five Hundred Dollars ($500.00) for liquidated damages for each and every working day's delay
in fmishing the Work in excess of the time for the completion dates prescribed, and it is agreed that
this amount is an estimate of the actual damage to the Owner which will accrue during the period in
excess of the completion time stipulated.
The Owner may deduct any amount due under this paragraph from any monies that may be due or
payable to the Contractor on any account whatsoever. The liquidated damages payable under this
paragraph are in addition to and without prejudice to any other remedy, action or other alternative
that may be available to the Owner.
4.6 PERMITS AND FEES
The Contractor shall obtain all necessary permits required for this Contract and shaH pay al1
respective fees.
4.7
TEMPORARY POWER AND FACILITIES AT THE SITE
.
The Contractor shall provide and shall bear the costs of all electricity, fuel, water and sanitary
facilities required for, or at the site.
,/
RGROBlNSON'
.' 5/6 Side RriadReconstrUetiOD
TOwnsbipofOro-Medonte .. '. .'
Contract No~ 12-95034-23 (Duncor'sClaiut)
As~follow-upto our draft letter of Deceinber 20th,. 2001; and our.letterof October 30111,'.2001,
whic.h.outliQed'our.opinionon'the validity .ofthe ClaiIn.mac.cordance with Section.GC 3.14.01
(05); a m~tiIlg was held to attempt to, resolve.the matter in accordance. with Section GC 3~ 14.02,
NegotiatIOns;. . ." .... .' . .
!l>
Mr;.J:Ball-
TownshipofOro-Meclonte
. Public Works Superintendent
148 Line? South
Boif 100.
. R.R.#f
Oro:OIltariOLOt 2XO
h'.......I................................................
. . :' .' .
. .' - .
...~.....................
.. ..... >
.' .
CONStJLTIN~ .
ENGINEERS.
AND'
PLANNERS
'.RE: .
February 6,2002
JerI"YBalroftbeTOWIlsh1pofbro-M~onte, .BruceDu~(;on. of Duncor . Enterprises. Inc.,.. and Al
Leesofjt:G.'R,obinson_andAssociates, Contract Administrator, met on Dece~ber ~,2()()1~to
discuss the ClaUnjis I>er.S~ion9C 3:14.02" Thepertinent<iates of the Contract were reVieWed
forindusioninafutu1"ereport.byJ.Ba1ltoCo~cil. After much deliberation and diScUssions it
w~~y agI:eed tobya11,Parti~. the follo:Mng:...'
.', ,-.;..:
,-,'
.
'f
. That th~towriship ofOro-Med"ote'82reeto:
. . . Notpwsu.eatlyc1aUn for Liquidated Damages or .any other claim as per Section 4.5 of,
th~,Sp~ia1ff.ovisioris oftheContract; .
if
. .
-. . - , '.,'
. "-'
. .
. Upon Approval by Council for the Budget of 2002, will award the surface treatment>of
the roadway as per Jtelll1.? to DunCor Epterpri$es Inc. at the unit price bid in the .
'Contract. " ~ - .
(705) .721,9222 Fax(705) 734-0764 engplan@rgra.on.Ca
9,
1c,t
. .
. . -
.-...... .+
AIt three parties will be asked to signa copy of this letter to serve as an Agreement under the
negotiation section of the Contract. If you require any further clarification, please contact our
office.
Yours truly,
Rii~~ASSOaATES@ARRlE)LTD'
. A.M.Lees,C;E.T.-
. .................................... i..........
,~
TIlE-UNDERSIGNED ARE IN AGREEMENT WITH
NEGOTIATIONSETTLE~OFTHE CL.AI:M
MS.K-1arilYI1Pennyco.olc; Clerk...
Township of ()r<rMedont~
Date
Mr. JeiryBall, Public W orkSSuperintendent
T()':"llShip ofOro-Medont~ ..... . . .. .
Date
~4,.I)~~
Mr.Bl)iceDuncan, President
DWteor Enterpriseslnc.
,-, 'n '. '_.
.fU, 7 2-t:)~~
Date
../;1.. ."9 21;82-
Date ..} . ...
REPORT
t;fd~/
DEPT. REPORT TO: Council PREPARED BY:
#PWS2002-02 Jerry Ball
- -" SUBJECT & FILE #: DEPARTMENT: -""
,-.--
COUNCIL:
Purchase of Sand Sweeper Roads
C. OF W.
. MOTION #: DATE:
I
DATE: March 12, 2002
Since 1997, Fairfield Seaborn, a contractor from Brampton, has provided the service of street
sweeping and winter sand pick-up for the Township of Oro-Medonte. Fairfield Seaborn has always
provided excellent service and has completed the work in a timely order, but with the demand for
street sweeping required by each municipality, including Oro-Medonte, the time frame for areas north
of metro Toronto is becoming later each year.
In talking with other area Townships, this delay appears to be the most major concern, as contractors
fall behind when the need for winter sand clean up is requested at the same time.
Over the past two years, Fairfield Seaborn has started seven to ten days later than the previous year,
pushing the completion date ahead as well. In 2001, our finish date was June 12th.
With this late spring start date, numerous complaints are received concerning the dirt and dust from
winter sanding. The late start also ties up Township staff and equipment during a period when
shouldering, gravel resurfacing and construction projects should be in progress.
Currently, Fairfield Seaborn uses two, and sometimes three, machines, taking between 250 and 275
hours to complete the spring clean up.
.
Consideration has been given to purchase a used sweeper, which will allow street sweeping to
commence in the larger residential areas as soon as spring weather arrives, utilizing our own forces
and equipment. This would improve the time delay for sand clean up and less time would be required
by the contractor to complete the job. The savings from less contract hours would eventually pay for
the used sweeper over a two-year period.
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Discussions have been held with Joe Johnson Equipment and Champion Road Machinery with
regards to the pricing and purchase of a reconditioned sweeper.
Both companies have similar units available, but Joe Johnson Equipment has a three-wheel EIQj;:!d-d-
sweeper (originally owned by M.T.O.) that has low hours and a high dump capacity, which will dump
into our tandem trucks, This unit is a mechanical sweeper rather than an electric-over hydraulic,
which is superior to other models when sweeping in heavy sand. This unit can be purchased for
$35,000.00, plus taxes, with a gO-day warranty.
1. THAT Council authorizes the Public Works Superintendent to purchase the re-conditioned Elgin
Sweeper from Joe Johnson Equipment at the quoted price of $35,000.00, plus taxes.
2. THAT Council receives and adopts this report.
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Respectfully submitted,
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C.A.O. COMMENTS:
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C.A.O.:
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TOWNSHIP OF ORO-MEDONTE
OFFICE OF THE TOWNSHIP PLANNER
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IRE PORT TO COUNCIL
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REPORT NO.: PD2002-13 COUNCIL
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PREPARED BY: Andria Leigh C. OF W. J
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DATE: February 25, 2002 MOTION
SUBJECT: Five Year Review of DATE
Township's Official Plan
IBACKGROUND/SUMMARY
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The Official Plan for Oro-Medonte was adopted by Council in February 1997 and approved by
the Ministry of Municipal Affairs and Housing in August 1997. This Official Plan was
intended to serve as the basis for managing change in the Township for the next 20 years. The
Plan established a vision of the Municipality that recognizes:
the location and importance of the environmental features and natural resources of the
Township;
the rural character of the area;
the socio-economic characteristics of the area; and
the needs of the present and future residents
Section J6 of the current Plan identifies the review process and stated that the assumptions,
objectives, and policies of the Official Plan shall be reviewed at least once every five years at a
meeting of Council, which shall be advertised in accordance with the Planning Act, as
amended. -
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This section further states that the review shall consist of an assessment of:
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the continuing relevance of the vision that forms the basis of all policies found in this Plan;
the degree to which the objectives of this Plan have been met;
the effectiveness of the policies in this Plan in solving problems and realizing desires;
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the effectiveness of policy guidelines in protecting water quality, heritage resources,
natural resources and habitat and the environment within the municipality; and
the continuing appropriateness of the land designated Industrial in the Highway 11
corridor. This would include examining access, location, and servicing issues, and the
supplY and demand for these lands wlthm a 2U year plannmg hOrIzon
The Planning Act indicates that Council of a Municipality shall hold a special meeting of
Council, open to the public, to determine the need for a revision of the Official Plan and in
determining the need for a revision Council shall have regard for the Policy Statements issued
· under the Planning Act. The notice of this meeting is required to be published atleast once a
week for two weeks a minimum of 30 days prior to the scheduled meeting date.
On this basis it is recommended that the meeting of Council be held on the evening of
Wednesday May 8 with notice posted in all three newspapers (Barrie, OriIlia, Midland) in the
weeks of March 25-31 and April 1-7. Notice would also be placed in the North Simcoe News
issue to be produced on Apri116 and published May 3.
At that meeting of May 8, Council shall have regard to any written submissions in respect of
the need for a revision of the Plan and shall afford any person who attends the meeting an
opportunity to be heard in respect of the need for a revision of the Plan, The public input at
that meeting should relate solely to the need for revisions of the Plan, additional opportunities
would be provided for written submissions and a public meeting regarding any proposed
changes.
While it is recognized that the Planning Act requires a meeting to identify the need for a
review of the Official Plan, staff is currently aware of the need for revisions to the existing
policies based on analysis and utilization of the Plan over the past five years.
Following the special meeting a subsequent report would be presented to Council that would
outline the matters to be reviewed and the work program for the completion of the review for
Council's consideration and approval.
The following policies are already identified as matters for re-assessment during the review:
1. Creation of new lots for agricultural purposes;
· 2. Creation of new lots for non-agricultural purposes including lots for a bona fide farmer and
infilling lots;
" 3. Creation of new lots to correct situations where two or more lots have merged on title;
4. Permission to allow Home Industries;
5. Analysis of the appropriateness of the lands designated Agricultural or Rural;
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IRECOMMENDATION
U--Tt is recoriimendeathat:
1. This report be received;
2. That a Special Meeting of Council be called for Wednesday May 8, 2002 to determine the
need for a revision of the Official Plan; and
3. That the Planner proceed with the notification of the special meeting on the need for
revisions to the Official Plan (five year review) as required by the Planning Act. ..
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Respectfully submitted,
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Andria Leigh, MCIP,RPP
Township Planner
c.A.O. COMMENTS:
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DATE: mPi~/07--
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