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06 23 2004 COW Minutes -:( TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, June 23, 2004 @ 9:03 a.m. Robinson Room Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Paul Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Andria Leigh, Senior Planner, Chris Carter, Recreation Co- ordinator; Keith Mathieson, Director of Engineering/Environmental Services; Joe Casey, Fire Chief; Ron Kolbe, Director of Building/Planning Development; Doug Irwin, Records Management Co-ordinator Also Present: John Waugh; Brandi Clement, The Jones Consulting Group Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW-1 Moved by Crawford, Seconded by Marshall It is recommended that the following items be added to the agenda for consideration: 6. FINANCE, ADMINISTRATION AND FIRE: i) Report No. ADM 2004-31, Jennifer Zieleniewski, CAO re: Reduction in Securities for Sale of Land - Block 16, RPM-746, 10 Forest Hill Drive (Terra Ridge Developments Inc.). j) Recognition Committee, re: Senior of the Year Award 2004. k) Councillor Fountain, re: Emergency Detour Routes on Highway. I) Deputy Mayor Hughes, re: Goose Problem at Park. 10. IN-CAMERA b) Jennifer Zieleniewski, CAO, re: Property Matter. Carried. "" 2. ADOPTION OF THE AGENDA Motion No. CW-2 Moved by Fountain, Seconded by Crawford It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, June 23,2004 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CORRESPONDENCE: a) Midland Public Library Board, minutes of April 8, 2004 meeting. Motion No. CW-3 Moved by Marshall, Seconded by Fountain It is recommended that the minutes of the Midland Public Library Board meeting held on April 8,2004 be received. Carried. b) Oro-Medonte History Association, minutes of May 27,2004 meeting. Motion No. CW-4 Moved by Marshall, Seconded by Crawford It is recommended that the minutes of the Oro-Medonte History Association meeting held on May 27,2004 be received. Carried. Page 2 Committee of the Whole Meeting June 23, 2004 c) Lake Simcoe Region Conservation Authority, LSRCA Staff Report 30-04-BOD re: Big Bay Point Resort Community Development, County of Simcoe. Motion No. CW-5 Moved by Crawford, Seconded by Fountain It is recommended that the Lake Simcoe Region Conservation Authority Staff Report 30-04-BOD re: Big Bay Point Resort Community Development, County of Simcoe be received. Carried. Motion No. CW-6 Moved by Marshall, Seconded by Hough It is recommended that staff be requested to investigate the possibility of expansion of the UCCI treatment system to include adjacent residential properties. Carried. d) Gayle Wood, Chair, Lake Simcoe Environmental Management Strategy Steering Committee, correspondence dated May 31,2004 re: "State of the Lake Simcoe Watershed Report", 2003. Motion No. CW-7 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated May 31,2004 from Gayle Wood, Chair, Lake Simcoe Environmental Management Strategy Steering Committee, re: "State of the Lake Simcoe Watershed Report", 2003 be received. Carried. Page 3 Committee of the Whole Meeting - June 23, 2004 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. ADM 2004-25, Doug Irwin, Records Management Co-ordinator, re: Job Creation Partnership Proposal. Motion No. CW-8 Moved by Marshall, Seconded by Crawford It is recommended that Report No. ADM 2004-25, Doug Irwin, Records Management Co-ordinator, re: Job Creation Partnership Proposal be received and adopted; and further that staff be authorized to submit an application for funding to Human Resources and Skills Development Canada with respect to a Job Creation Partnership proposal. Carried. b) Report No. TR 2004-18, Paul Gravelle, Treasurer, re: Insurance Proposals. Motion No. CW-9 Moved by Crawford, Seconded by Fountain It is recommended that Report No. TR 2004-18, Paul Gravelle, Treasurer, re: Insurance Proposals be received and adopted; and further that the proposal for insurance coverage for the period July 1, 2004 to July 1, 2005 at the quoted premium of $181 ,015.72 including PST from Frank Cowan Co. Ltd. be accepted. Carried. c) Report No. ADM 2004-29 Jennifer Zieleniewski, CAO, re: Capital Projects Update. Motion No. CW-10 (Amendment) Moved by Hughes, Seconded by Buttineau It is recommended that the motion with respect to Report No. ADM 2004-29 be amended to include, "and that outstanding Communication items be brought forward to a future meeting by the Deputy Mayor". Carried. Page 4 Committee of the Whole Meeting - June 23. 2004 Motion No. CW-11 Moved by Fountain, Seconded by Marshall It is recommended that Report No. ADM 2004-29 Jennifer Zieleniewski, CAO, re: Update Outstanding Projects be received and that outstanding Communication items be brought forward to a future meeting by the Deputy Mayor. Carried As Amended. d) Report No. ADM 2004-27, Jennifer Zieleniewski, CAO re: Oro-Medonte Community Policing Committee, 2004 Grant Request (deferred from March 24, 2004 Committee of the Whole meeting). Motion No. CW-12 Moved by Crawford, Seconded by Marshall It is recommended that Report No. ADM 2004-27, Jennifer Zieleniewski, CAO re: Oro- Medonte Community Policing Committee, 2004 Grant Request be received and adopted; that Council approve a $600.00 operational grant to the Oro-Medonte Community Policing Committee; and further that Council waive the fee for use of the Community Room at the Ian Arthur Beard Community Complex for the Oro-Medonte Community Policing Committee meetings for the year 2004. Carried. e) Report No. ADM 2004-30, Jennifer Zieleniewski, CAO re: Lake Simcoe Regional Airport Development. Motion No. CW-13 Moved by Fountain, Seconded by Crawford It is recommended that Report No. ADM 2004-30, Jennifer Zieleniewski, CAO re: Lake Simcoe Regional Airport Development be received. Carried. Page 5 Committee of the Whole Meeting - June 23, 2004 f) Oro-Medonte Recreation Technical Support Group, minutes of June 10, 2004 meeting. Motion No. CW-14 Moved by Marshall, Seconded by Fountain It is recommended that the minutes of the Oro-Medonte Recreation Technical Support Group meeting held on June 10, 2004 be received. Carried. g) Report No. PR 2004-05, Chris Carter, Recreation Co-ordinator, re: Request Permission for the Use of Alcohol at Bayview Memorial Park for Joe Johnson Equipment Inc. Employee Appreciation Day. Motion No. CW-15 Moved by Crawford, Seconded by Marshall It is recommended that Report No. PR 2004-05, Chris Carter, Recreation Co- ordinator, re: Request Permission for the Use of Alcohol at Bayview Memorial Park for Joe Johnson Equipment Inc. Employee Appreciation Day be received and adopted; and further that Council permits the use of alcohol during the Joe Johnson Equipment Inc. Employee Appreciation Day. Carried. h) Chris Carter, Recreation Co-ordinator, re: Application for Grant/Subsidy for Shanty Bay Public School Motion No. CW-16 Moved by Fountain, Seconded by Crawford It is recommended that the information from Chris Carter, Recreation Co-ordinator, re: Application for Grant/Subsidy for Shanty Bay Public School be received; and further that the listed organization be requested to submit the appropriate applicable fee. Defeated. Page 6 Committee of the Whole Meeting - June 23, 2004 Motion No. CW-17 Moved by Hughes, Seconded by Marshall It is recommended that the information from Chris Carter, Recreation Co-ordinator, re: Application for Grant/Subsidy for Shanty Bay Public School be received; and further that the applicable fee be waived as requested. Carried. i) Report No. ADM 2004-31, Jennifer Zieleniewski, CAO re: Reduction in Securities for Sale of Land - Block 16, RPM-746, 10 Forest Hill Drive (Terra Ridge Developments Inc.). Motion No. CW-18 Moved by Hughes, Seconded by Hough It is recommended that Report No. ADM 2004-31, Jennifer Zieleniewski, CAO, re: Reduction in Securities for Sale of Land - Block 16, RPM-746, 10 Forest Hill Drive (Terra Ridge Developments Inc.) be received and adopted; that the Treasurer be authorized to reduce the Letter of Credit for Terra Ridge Developments Inc. by $10,000.00; and further that Terra Ridge Developments Inc. be notified of Council's decision. Carried. j) Recognition Committee, re: Senior of the Year Award 2004. Motion No. CW-19 Moved by Hough, Seconded by Hughes It is recommended that John Hare be nominated for the 2004 Senior of the Year Award from the Minister Responsible for Seniors. Carried. k) Councillor Fountain, re: Emergency Detour Routes on Highway. Discussion. Page 7 Committee of the Whole Meeting - June 23, 2004 I) Deputy Mayor Hughes, re: Goose Problem at Park. Discussion. 7. PUBLIC WORKS: a) Report No. PW 2004-06, Jerry Ball, Public Works Superintendent, re: Use of AII- Terrain Vehicles (ATV's) on Municipal Roads. Motion No. CW-20 Moved by Buttineau, Seconded by Hough It is recommended that Report No. PW 2004-06, Jerry Ball, Public Works Superintendent, re: Use of All-Terrain Vehicles (ATV's) on Municipal Roads be received and adopted; that Council deny, at this time, the request for use of all-terrain vehicles on municipal road allowances, until such time as a maintained trail system is in operation; and further that the Public Works Superintendent advise the Ontario Federation of All-Terrain Vehicle Clubs accordingly. Carried. 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2004-35, Keith Mathieson, Director of Engineering and Environmental Services, re: Actual Water Use Charges. Motion No. CW-21 Moved by Buttineau, Seconded by Hughes It is recommended that Report No. EES 2004-35, Keith Mathieson, Director of Engineering and Environmental Services, re: Actual Water Use Charges be received and adopted; that a Water Distribution System Renewal Plan be developed in order to establish a reserve fund, that during the 2006 water budget, Council consider the hiring of one (1) additional staff member to be responsible for the repair, installation and reading of water meters for the eleven (11) municipal water systems; and further that the present method of establishing water rates continue and be reviewed in 2007. Carried. Page 8 Committee of the Whole Meeting - June 23, 2004 9. BUILDING, PLANNING AND DEVELOPMENT: a) Planning Advisory Committee, minutes of June 14,2004 meeting. Motion No. CW-22 Moved by Buttineau, Seconded by Hough It is recommended that the minutes of the Planning Advisory Committee meeting held on June 14, 2004 be received. Carried. Motion No. CW-23 Moved by Hughes, Seconded by Buttineau It is recommended that Report No. PO 2004-27, Nick McDonald, Meridian Planning Consultants Inc., re: Applications for Official Plan and Zoning By-Law Amendment- CRA Developments Ltd -2004-0PA-03 and 2004-ZBA-04 be received and adopted; and further that Applications 2004-0PA-03 and 2004-ZBA-04, submitted by CRA Developments, proceed to a public meeting in accordance with the requirements of the Planning Act, once an Environmental Impact Study (EIS) and hydrogeological assessment has been completed and is deemed to be satisfactory by staff. Defeated. Motion No. CW-24 Moved by Marshall, Seconded by Fountain It is recommended that Motion PAC-8 be amended to read, Report No. PO 2004-27, Nick McDonald, Meridian Planning Consultants Inc., re: Applications for Official Plan and Zoning By-Law Amendment - CRA Developments Ltd -2004-0PA-03 and 2004- ZBA-04 be received; and further that CRA Developments Ltd be requested to submit an Environmental Impact Study (EIS) and hydrogeological assessment for the Applications for Official Plan and Zoning By-Law Amendment -2004-0PA-03 and 2004-ZBA-04; and that a further report be prepared by staff to the Planning Advisory Committee. Carried. Page 9 Committee of the Whole Meeting - June 23, 2004 Motion No. CW-25 Moved by Buttineau, Seconded by Hough It is recommended that Report No. PD 2004-29, Nick McDonald, Meridian Planning Consultants Inc., re: Application for Plan of Subdivision, Part of Lot 15, Concession 9 (Medonte), Township of Oro-Medonte, 2004-SUB-02 be received and adopted; and further that Development Application 2004-SUB-02 for a proposed Plan of Subdivision submitted by Greg and Judi Thatcher proceed to a public meeting in accordance with Section 51 of The Planning Act. Carried. Motion No. CW-26 Moved by Buttineau, Seconded by Hughes It is recommended that Report No. PD 2004-26, Nick McDonald, Meridian Planning Consultants Inc., re: Moon Point Development Applications 2004-0PA-02, 2004-ZBA- 09, 2004-SUB-01 Concession 3, West Part of Lots 15 & 16 (Orillia), Township of Oro- Medonte be received and adopted; and further that applications submitted by Moon Point Development for Official Plan and Zoning By-law Amendments and Plan of Subdivision proceed to a public meeting in accordance with the requirements of the Planning Act. Defeated. b) Committee of Adjustment, minutes of June 10, 2004 meeting. Motion No. CW-27 Moved by Hughes, Seconded by Hough It is recommended that the minutes of the Committee of Adjustment meeting held on June 10, 2004 be received. Carried. Page 10 Committee of the Whole Meeting - June 23, 2004 c) Report No. PD 2004-32, Andria Leigh, Senior Planner re: Draft Parkland Dedication Policy. Motion No. CW-28 Moved by Buttineau, Seconded by Hough It is recommended that Report No. PD 2004-32, Andria Leigh, Senior Planner re: Draft Parkland Dedication Policy be received and adopted; and further that the appropriate by-law be brought forward for Council's consideration. Carried. d) Report No. BD 2004-06, Ron Kolbe, Director of Building/Planning Development re: Building Report, May, 2004. Motion No. CW-29 Moved by Hough, Seconded by Hughes It is recommended that Report No. BD 2004-06, Ron Kolbe, Director of Building/Planning Development re: Building Report, May, 2004 be received. Carried. 10. IN-CAMERA: Motion No. CW-30 Moved by Hughes, Seconded by Hough It is recommended that we do now go In-Camera at 12:00 p.m. to discuss Legal and Property Matters. Carried. Motion No. CW-31 Moved by Buttineau, Seconded by Hough It is recommended that we do now Rise and Report from In-Camera at 12:25 p.m. Carried. Page 11 Committee of the Whole Meeting - June 23, 2004 a) Jennifer Zieleniewski, CAO, re: Legal Matter. Motion No. CW-32 Moved by Hughes, Seconded by Hough It is recommended that Confidential Report No. ADM 2004-28, Jennifer Zieleniewski, CAO re: Legal Matter (Update) be received. Carried. b) Jennifer Zieleniewski, CAO, re: Property Matter (Selri). Motion No. CW-33 Moved by Marshall, Seconded by Buttineau It is recommended that staff be authorized to proceed with negotiations with respect to land on Line 2 S. and report back to Council. Carried. Motion No. CW-34 Moved by Marshall, Seconded by Buttineau It is recommended that staff investigate the municipal property as referred to by the CAO in her verbal report with respect to retention and report back to Council. Carried. 11. ADJOURNMENT: Motion No. CW-35 Moved by Hough, Seconded by Hughes It is recommended that we do now adjourn at 12:50 p.m. Carried. M Page 12 Committee of the Whole Meeting - June 23, 2004