01 22 2025 Council Minutes_400,114-ws
Towtuhiy o
Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, January 22, 2025 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Shannon Johnson, Director, Finance/Chief
Financial Officer; Dylan Flannery, Director, Operations and Community
Services; Michelle Jakobi, Director, Environmental Services; Roree
Payment, Deputy Fire Chief of Operations; George Vadeboncoeur,
Manager, Planning, Special Projects; Kamil Burdyna, Manager,
Development Engineering; Jenny Legget, Manager, Communications &
Public Relations; Vanessa Cooper, Social Media Coordinator/Corporate
Executive Assistant; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk; Jason Scharapenko, Information Technology Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C250122-1
Moved by Schell, Seconded by Young
Be it resolved that the agenda for the Council meeting of Wednesday, January 22, 2025 be
received and adopted, as amended, to amend Item 11 a) DS2025-004 Report as (Revised)
and add as Item 13
b) Deputy Mayor Lavoie re: Request to Amalgamate the Lake Simcoe Region Conservation
Authority (LSRCA) and the Nottawasaga Valley Conservation Authority (NVCA) into One
Authority.
Carried.
Motion No. C250122-2
Moved by Hutcheson, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 11 a) DS2025-004, George
Vadeboncoeur, Manager, Planning Special Projects re: Options Report to Address Illegal
Short -Term Rental Accommodations in Oro-Medonte - Revised. Councillor Schell submitted
the following: I own and operate a legal short-term rental accommodation.
Page 2 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
4. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C250122-3
Moved by Lavoie, Seconded by Bard
Be it resolved that we do now go in Closed Session at 3:04 p.m. to discuss
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related to
the municipality (Inter Municipal -Relationships, Provincial Facilitator);
• Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Finance Department).
Carried.
b) Motion to Rise and Report.
Motion No. C250122-4
Moved by Clark, Seconded by Young
Be it resolved that we do now Rise at 4:26 p.m. and Report on the Closed Session
Items 4
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects
re: A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Inter Municipal -Relationships, Provincial Facilitator).
d) Shawn Binns, CAO; Shannon Johnson, Director, Finance/Chief Financial Officer
re: Education or training of members in accordance with Section 239 (3.1) of the
Municipal Act, 2001, as amended (Finance Department).
Carried.
Page 3 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects
re: A position, plan, procedure, criteria or instruction to be applied to any
negotiations carried on or to be carried on by or on behalf of the municipality or
local board (Inter Municipal -Relationships, Provincial Facilitator).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Dylan Flannery, Director,
Operations and Community Services; Michelle Jakobi, Director, Environmental Services;
Shannon Johnson, Director, Finance/Chief Financial Officer; Roree Payment, Deputy Fire
Chief of Operations; George Vadeboncoeur, Manager, Planning, Special Projects; Jenny
Legget, Manager, Communications and Public Relations; Tammy Carruthers, WSCS
Consulting Inc.; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C250122-5
Moved by Young, Seconded by Lavoie
Be it resolved that staff participate in discussions with the Office of the Provincial Land
Development Facilitator on the proposed Stage 3 Work Plan proposed by Hemson
Consulting.
Carried.
d) Shawn Binns, CAO; Shannon Johnson, Director, Finance/Chief Financial Officer re:
Education or training of members in accordance with Section 239 (3.1) of the Municipal
Act, 2001, as amended (Finance Department).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; Shannon Johnson, Director, Finance/Chief Financial Officer; Roree
Payment, Deputy Fire Chief of Operations; Jenny Legget, Manager, Communications and
Public Relations; Tammy Carruthers, WSCS Consulting Inc.; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk.
Motion No. C250122-6
Moved by Hutcheson, Seconded by Schell
Be it resolved that Confidential Report FI2025-016, Shawn Binns, CAO; Shannon Johnson,
Director, Finance/Chief Financial Officer re: Education or training of members in accordance
with Section 239 (3.1) of the Municipal Act, 2001, as amended (Finance Department) be
received.
Carried.
Page 4 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, December 11, 2024.
Motion No. C250122-7
Moved by Bard, Seconded by Hutcheson
Be it resolved that the draft minutes of the Council meeting held on Wednesday, December
11, 2024 be received and adopted as printed and circulated.
6. Recognition of Achievements and Introduction(s):
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
One (1) individual provided comments with respect to item 11 b).
Carried.
Page 5 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
11. Reports of Municipal Officers for Action:
a) DS2025-004, George Vadeboncoeur, Manager, Planning Special Projects re: Options
Report to Address Illegal Short -Term Rental Accommodations in Oro-Medonte -
Revised.
Councillor Schell declared a conflict of interest on Item 11 a) DS2025-004, George
Vadeboncoeur, Manager, Planning Special Projects re: Options Report to Address Illegal
Short -Term Rental Accommodations in Oro-Medonte - Revised. Councillor Schell submitted
the following: I own and operate a legal short-term rental accommodation. Councillor Schell
was not present during the discussion or vote on the item.
Motion No. C250122-8
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That DS2025-004, George Vadeboncoeur, Manager, Planning Special Projects re:
Options Report to Address Illegal Short -Term Rental Accommodations in Oro-Medonte
(Revised) be received and adopted.
2. That Council approve Option #4 — Implement a Licensing Program for Legal Short -Term
Rental Accommodation and Bed and Breakfast uses as well as continue to seek
compliance through Orders Under the Municipal Act (Section 440), where necessary to
prohibit illegal Short -Term Rental Accommodations.
3. That Council direct staff to prepare a draft Licensing By-law as recommended in the
report.
4. That Council direct staff to host a public information/consultation session on the draft
licensing by-law, which would include:
a) information on how it relates to the licensing of legal STRAs only permitted in two
Zones in the Township and Bed and Breakfast establishments
b) information on the requirements to obtain a license
c) steps the Township would take to enforce the Licensing By-law if enacted by
Council
d) information on the administrative monetary penalty system and how it works
5. That Council direct staff to continue to explore third -party enforcement services provided
by Granicus Host Compliance Services.
6. That staff report back to Council on the comments received at the public
information/consultation session and recommended next steps.
Carried.
Page 6 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vadeboncoeur,
Manager, Planning Special Projects re: Options Report Regarding City of Barrie
Proposed Boundary Expansion - Hemson Proposed Phase 3 Analysis and Study.
Motion No. C250122-9
Moved by Bard, Seconded by Young
Be it resolved
1. That DS2025-005, Shawn Binns, Chief Administrative Officer; George Vadeboncoeur,
Manager, Planning Special Projects re: Options Report Regarding City of Barrie
Proposed Boundary Expansion - Hemson Proposed Phase 3 Analysis and Study be
received and adopted.
2. That Council inform the Office of the Provincial Land Development Facilitator that it is
prepared to continue to participate with the Township of Springwater, the City of Barrie
and the County of Simcoe as per the parameters outlined in Option 3 in DS2025-005.
Carried.
c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Certificate of
Assumption, Whispering Creek Subdivision, Registered Plan 51 M-1119, 2479283
Ontario Limited [Refer to Items 17 a), b) and c)].
Motion No. C250122-10
Moved by Schell, Seconded by Clark
Be it resolved
1. That DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Certificate of
Assumption, Whispering Creek Subdivision, Registered Plan 51 M-1119, 2479283
Ontario Limited be received and adopted.
2. That the Township issue the Certificate of Assumption for the Whispering Creek
Subdivision, being the Registered Plan 51 M-1119 dated July 28, 2017.
3. That Staff bring forward the appropriate By-laws for Council's consideration.
Carried.
Page 7 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
d) FES2025-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: 2025 Fire Dispatch
and 9-1-1 Answering Services Agreements [Refer to Items 17d) and e)].
Motion No. C250122-11
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That FES2025-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: 2025 Fire
Dispatch and 9-1-1 Answering Services Agreements be received and adopted.
2. That the appropriate draft by-laws to execute the renewal of agreements for dispatch
and 911 answering services be brought forward for Council's ratification.
3. That the City of Orillia's Fire Chief be notified of Council's decision under the Fire Chiefs
signature.
Carried.
12. Reports of Municipal Officers for Information Only:
a) CS2025-01, Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
re: Corporate Projects Status Update — September - December 2024.
Motion No. C250122-12
Moved by Young, Seconded by Schell
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant re:
Corporate Projects Status Update — September - December 2024 be received.
Carried.
13. Reports and Announcements of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following member of Council provided updates: Councillor Hutcheson.
Page 8 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
b) Deputy Mayor Lavoie re: Request to Amalgamate the Lake Simcoe Region
Conservation Authority (LSRCA) and the Nottawasaga Valley Conservation Authority
(NVCA) into One Authority.
Motion No. C250122-13
Moved by Lavoie, Seconded by Clark
Whereas, Conservation Authorities are legislatively empowered by Conservation Authorities
Act of Ontario to "provide for the organization and delivery of programs and services that
further the conservation, restoration, development and management of natural resources in
watersheds in Ontario";
And Whereas there are both the Lake Simcoe Region Conservation Authority [the LSRCA]
and the Nottawasaga Valley Conservation Authority [the NVCA], together to be known as
The Authorities, with jurisdiction in the Township of Oro-Medonte;
And Whereas, the Township of Oro-Medonte believes there to be advantages of economics,
consistency, timeliness, and governance to amalgamate The Authorities;
And Whereas, the Conservation Authorities Act of Ontario, Part III, Section 11 provides for a
participating municipality to call a meeting to consider the establishment of one authority to
have jurisdiction over the areas that are under separate jurisdictions [the Meeting];
Now and Therefore, be it resolved that the Council of the Township of Oro-Medonte hereby
directs Staff to call the Meeting to consider amalgamating The Authorities;
And To, give notice of the Meeting to each participating municipality to consider the
establishment of one authority by way of amalgamating The Authorities;
And To, do such other things as are necessary to fulfill the requirements of the Conservation
Authorities Act of Ontario, Part III, Section 11 that will cause the necessary parties to
consider the amalgamation of The Authorities.
Carried.
Page 9 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
14. Consent Agenda:
a) Minutes of OPP Detachment Board meetings held on October 3 and November 7, 2024.
Staff Recommendation: Receive for Information Only.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 22,
2024.
Staff Recommendation: Receive for Information Only.
c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on November 22,
2024 and Highlights of Meeting held on December 13, 2024.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated December 12, 2024 from Hon. Paul Calandra, Minister of
Municipal Affairs and Housing (MMAH) re: Proposed Municipal Accountability Act, 2024,
Municipal Code of Conduct and Integrity Commissioner Framework, Ontario's
Regulatory Register, Comments Due Date: February 10, 2025.
Staff Recommendation: Receive for Information Only.
e) Correspondence received January 2, 2025 from City of Orillia, Development Services
and Engineering Department, Planning Division re: City of Orillia Special Meeting,
Tuesday, February 4, 2025, 12:OOp.m. (Noon) re: Boundary Expansion and Official Plan
Review Planning Projects.
Staff Recommendation: Receive for Information Only.
f) Correspondence dated January 3, 2025 from Orillia Public Library re: Township of Oro-
Medonte Statistics: December 2024.
Staff Recommendation: Receive for Information Only.
g)
County of Simcoe, Media Release, January 14, 2025 re: County Councillors Approve
Next Step in Process to Adjust the Size of County Council.
Staff Recommendation: Receive for Information Only.
Page 10 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
Motion No. C250122-14
Moved by Lavoie, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Minutes of OPP Detachment Board meetings held on October 3 and November 7, 2024.
Received for Information Only.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on November 22,
2024.
Received for Information Only.
c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on November 22,
2024 and Highlights of Meeting held on December 13, 2024.
Received for Information Only.
d) Correspondence dated December 12, 2024 from Hon. Paul Calandra, Minister of
Municipal Affairs and Housing (MMAH) re: Proposed Municipal Accountability Act, 2024,
Municipal Code of Conduct and Integrity Commissioner Framework, Ontario's
Regulatory Register, Comments Due Date: February 10, 2025.
Received for Information Only.
e) Correspondence received January 2, 2025 from City of Orillia, Development Services
and Engineering Department, Planning Division re: City of Orillia Special Meeting,
Tuesday, February 4, 2025, 12:OOp.m. (Noon) re: Boundary Expansion and Official Plan
Review Planning Projects.
Received for Information Only.
f) Correspondence dated January 3, 2025 from Orillia Public Library re: Township of Oro-
Medonte Statistics: December 2024.
Received for Information Only.
g)
County of Simcoe, Media Release, January 14, 2025 re: County Councillors Approve
Next Step in Process to Adjust the Size of County Council.
Received for Information Only.
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
Carried.
Page 11 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
17. By -Laws:
a) 2025-002: Being a By -Law to Authorize the Issuance of the Certificate of Assumption for
Whispering Creek Subdivision, Registered Plan 51M-1119.
b) 2025-003: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte, Best Court on Plan 51 M-1119.
c) 2025-004: A By -Law to Amend By -Law No. 2021-114, being a by-law to provide for the
erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte.
d) 2025-006: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal By -
Law No. 2023-094.
e) 2025-007: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-
Medonte and the City of Orillia and to Repeal By -Law No. 2023-095.
Motion No. C250122-15
Moved by Hutcheson, Seconded by Clark
Be it resolved that By -Law Nos. 2025-002, 2025-003, 2025-004, 2025-006, 2025-007:
a) 2025-002: Being a By -Law to Authorize the Issuance of the Certificate of Assumption
for Whispering Creek Subdivision, Registered Plan 51 M-1119.
b) 2025-003: A By-law to Name, Establish and Assume Highways Within the Township of
Oro-Medonte, Best Court on Plan 51 M-1119.
c) 2025-004: A By -Law to Amend By -Law No. 2021-114, being a by-law to provide for the
erection of Stop, Yield, and Do Not Enter signs within the Township of Oro-Medonte.
d) 2025-006: Being a By-law to Authorize the Execution of an Agreement for Fire Dispatch
Services between the Township of Oro-Medonte and the City of Orillia and to Repeal
By -Law No. 2023-094.
e) 2025-007: Being a By-law to Authorize the Execution of an Agreement for 9-1-1 Central
Emergency Reporting Bureau (C.E.R.B.) Services between the Township of Oro-
Medonte and the City of Orillia and to Repeal By -Law No. 2023-095.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
Page 12 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
18. Closed Session Items:
Motion to go In Closed Session.
Motion No. C250122-16
Moved by Bard, Seconded by Young
Be it resolved that we do now go in Closed Session at 6:18 p.m. to discuss
• Litigation affecting the municipality (Insurance Claims);
• Labour relations/employee negotiations (CAO Performance).
Motion to Rise and Report. '
Motion No. C250122-17
Moved by Hutcheson, Seconded by Schell
Be it resolved that we do now Rise at 7:04 p.m. and Report on the Closed Session
Items 18
a) Shawn Binns, CAO; Shannon Johnson, Director, Finance/Chief Financial Officer
re: Litigation affecting the municipality (Insurance Claims).
c) Human Resources Committee re: Labour relations/employee negotiations (CAO
Performance).
Carried:
Carried.
Page 13 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
a) Shawn Binns, CAO; Shannon Johnson, Director, Finance/Chief Financial Officer re:
Litigation affecting the municipality (Insurance Claims).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Shannon Johnson,
Director, Finance/Chief Financial Officer; Jenny Legget, Manager, Communications
and Public Relations; Janette Teeter, Supervisor, Clerk's Services/Deputy Clerk.
Motion No. C250122-18
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That the confidential verbal information presented by Shawn Binns, CAO; Shannon
Johnson, Director, Finance/Chief Financial Officer re: Litigation affecting the
municipality (Insurance Claims) be received.
2. That staff proceed as directed by Council.
Carried.
b) Minutes of Closed Session Council meeting held on December 11, 2024.
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk.
The motion was passed in closed session per Motion No. C250122-19.
c) Human Resources Committee re: Labour relations/employee negotiations (CAO
Performance).
The following staff were present: Yvonne Aubichon, Clerk;
Motion No. C250122-20
Moved by Clark, Seconded by Hutcheson
Be it resolved that the confidential verbal information presented by the Human Resources
Committee re: Labour relations/employee negotiations (CAO Performance) be received.
Carried.
Page 14 of 15
Council Meeting Minutes — Wednesday, January 22, 2025.
19. Confirmation By -Law:
a) 2025-010: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, January 22, 2025.
Motion No. C250122-21
Moved by Schell, Seconded by Bard
Be it resolved that By -Law No. 2025-010: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, January 22, 2025 be read a first,.second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C250122-22
Moved by Young, Seconded by Hutcheson
Be it resolved that we do now adjourn at 7:06 p.m.
Carried.
Mayor, Randy Greenlaw CleYvonne Aubichon
Page 15 of 15