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02 20 2025 Traffic Safety Advisory Committee Agenda /-< The Township of Oro-Medonte Traffic Safety Advisory Committee Agenda Council Chambers Township of Thursday, February 20, 2025 Proud Heritage,Exciting Future 5:30 p.m. The Township of Oro-Medonte is committed to providing and maintaining a working environment that is based on respect for the dignity and rights of everyone within the organization and for those individuals visiting our organization. The Township of Oro-Medonte supports and fosters an environment that is safe, welcoming and respectful for all residents, visitors, members of Council and staff. Input on agenda items are welcome and encouraged by emailing agendacomment(cD-oro-medonte.ca. Page 1. Call to Order: The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri- Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. 2. Agenda Approval: a) Motion to Approve the Agenda. 3. Disclosure of Pecuniary Interest: Page 1 of 14 4. Approval of Minutes of Previous Meeting: 3 - 7 a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, November 21, 2024. 11 21 2024 Traffic Safety Advisory Committee 5. Reports of Members of Council/Municipal Officers: 8 - 10 a) Dylan Flannery, Director, Operations and Community Services re: DS2025- 017, Curtis Shelswell, Manager, Municipal Law, 2016 Ford Taurus Interceptor (Modified Police Vehicle). DS2025-017 11 b) Karla Musso-Garcia, Manager, Operations re: Increased Line Painting. Verbal Matters Form 12 c) Karla Musso-Garcia, Manager, Operations re: Automated Speed Enforcement Report. Verbal Matters Form 13 d) Dylan Flannery, Director, Operations and Community Services re: Simcoe County District School Board Member Request. Verbal Matters Form 14 e) Karla Musso-Garcia, Manager, Operations re: School Zone Speed Limit Review. Verbal Matters Form 6. Next Meeting Date: May 15, 2025. 7. Adjournment: a) Motion to Adjourn. Page 2 of 14 4.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... The Township of Oro-Medonte �+ Traffic Safety Advisory Committee Township of Meeting Minutes Council Chambers Proud Heritage,Exciting Future Thursday, November 21, 2024 5:36 p.m. Present: Mayor Randy Greenlaw Councillor David Clark (Chair) Councillor Lori Hutcheson Lesley Buchan Taylor Green Martin Murray Regrets: Karen Brazier-Salo PC Matthew Roberge, Ontario Provincial Police Staff Present: Dylan Flannery, Director, Operations and Community Services; Yvonne Aubichon, Clerk. 1. Call to Order: lir Councillor Clark assumed the Chair and called the meeting to order. The Township of Oro-Medonte acknowledges that we are situated on the traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron- Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It continues today as the home for diverse Indigenous Peoples including the historic Metis Community in Penetanguishene. The Anishnaabek people continue to have an enduring relationship with this land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect and protect their ancestors and heritage on this land. We honour the Indigenous history and culture that has thrived for millennia in this territory and the Treaties that bind us together as partners in the spirit of a shared sustainable and prosperous future. We are all Treaty People. Our commitment begins with acknowledging the Truth so that we can move forward together towards Reconciliation. Page 1 of 5 Page 3of14 4.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, November 21 , 2024. 2. Agenda Approval: a) Motion to Approve the Agenda. Motion No. TSAC241121-1 Moved by Green, Seconded by Buchan It is recommended that the agenda for the Traffic Safety Advisory Committee meeting held on Thursday, November 21, 2024 be received and approved. Carried. 3. Disclosure of Pecuniary Interest: None declared. 4. Approval of Minutes of Previous Meeting: a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16, 2024. Motion No. TSAC241121-2 Moved by Murray, Seconded by Green It is recommended that the draft minutes of the Traffic Safety Advisory Committee meeting held on Thursday, May 16, 2024 be received and approved as printed and circulated. Carried. Page 2 of 5 Page 4 of 14 4.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, November 21 , 2024. 5. Deputations: a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Speed Limits in School Zones. Motion No. TSAC241121-3 Moved by Buchan, Seconded by Martin It is recommended that the deputation provided by Jane Voorheis, on behalf of, Friends of the Future re: Lowering Speed Limits in School Zones be received. Carried. Motion No. TSAC241121-4 Moved by Green, Seconded by Buchan It is recommended by the Traffic Safety Advisory Committee that Council direct staff to report back on feasibility of a Township wide policy on standard school zone speed limit of 40 km per hour. Carried. 6. Reports of Members of Council/Municipal Officers: a) Dylan Flannery, Director, Operations & Community Services re: Traffic Safety Advisory Committee, Committee Member Resignation. Motion No. TSAC241121-5 Moved by Murray, Seconded by Green It is recommended 1 . That the information presented by Dylan Flannery, Director, Operations & Community Services re: Traffic Safety Advisory Committee, Committee Member Resignation be received. 2. That the Committee member resignation be received with regrets and best wishes. Carried. Page 3 of 5 Page 5 of 14 4.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, November 21 , 2024. b) Dylan Flannery, Director, Operations & Community Services re: Correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson, Simcoe County District School Board (SCDSB) re: Collaborative Efforts for Safer School Zones. Motion No. TSAC241121-6 Moved by Buchan, Seconded by Murray It is recommended that the correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson, Simcoe County District School Board (SCDSB) re: Collaborative Efforts for Safer School Zones be received. Carried. c) OCS2024-31 , Dylan Flannery, Director, Operations & Community Services re: Traffic Safety Advisory Committee Membership [from November 13, 2024 Council meeting]. Motion No. TSAC241121-7 Moved by Green, Seconded by Buchan It is recommended that OCS2024-31 , Dylan Flannery, Director, Operations & Community Services re: Traffic Safety Advisory Committee Membership [from November 13, 2024 Council meeting] be received for information. Carried. d) Dylan Flannery, Director, Operations & Community Services re: Community Safety Zones Implementation and Status Update. Motion No. TSAC241121-8 Moved by Murray, Seconded by Green It is recommended that the verbal information presented by Dylan Flannery, Director, Operations & Community Services re: Community Safety Zones Implementation and Status Update be received. Carried. Page 4of5 Page 6of14 4.a) Minutes of Traffic Safety Advisory Committee meeting held on Thursd... Traffic Safety Advisory Committee Minutes — Thursday, November 21 , 2024. e) Dylan Flannery, Director, Operations & Community Services re: Ontario Provincial Police (OPP) Targeted Community Safety Zones Enforcement and Future Needs. Motion No. TSAC241121-9 Moved by Green, Seconded by Buchan It is recommended that the correspondence presented by Dylan Flannery, Director, Operations & Community Services re: Ontario Provincial Police (OPP) Targeted Community Safety Zones Enforcement and Future Needs be received. Carried. f) Dylan Flannery, Director, Operations & Community Services, correspondence dated June 6, 2024 re: Simcoe County Roads within the Township of Oro-Medonte. Motion No. TSAC241121-10 Moved by Green, Seconded by Murray It is recommended that the correspondence dated June 6, 2024 and presented by Dylan Flannery, Director, Operations & Community Services re: Simcoe County Roads within the Township of Oro-Medonte be received. Carried. 7. Next Meeting Date: Thursday, February 20, 2025. 8. Adjournment: a) Motion to Adjourn. Motion No. TSAC241121-11 Moved by Murray, Seconded by Buchan It is recommended that we do now adjourn at 7:10 p.m. Carried. Councillor David Clark, Chair Yvonne Aubichon, Clerk Page 5 of 5 Page 7of14 5.a) Dylan Flannery, Director, Operations and Community Services re: DS2... -�(W Township of ffe&wte Staff Report Proud Heritage, Exciting Future To: Council From: Curtis Shelswell, Manager, Municipal Law Meeting Date: February 6, 2025 Report No.: DS2025-017 Subject: 2016 Ford Taurus Interceptor (Modified Police Vehicle) - Recommendation Type: Requires Action Motion No.: Recommendation 1. That Report No. DS2025-017 be received; 2. That Council approve the divestment of the 2016 Ford Taurus Interceptor (Modified Police Vehicle); 3. That the Director, Operations & Community Services be authorized to execute the appropriate agreements on behalf of the Township, and that 4. Staff continue to work with the Ontario Provincial Police, the Couchiching Police Services Board and the Township's Traffic Safety Advisory Committee to review opportunities to enhance traffic safety. Background At its meeting of June 12, 2024, Council passed Motion No. C240612-8: 1. "That the verbal information provided by Councillor Hutcheson re: Township Phantom Police Vehicle be received; 2. That Township By-law provide a report regarding the efficacy of the Township "Phantom Police Vehicle". Report to include financial commitment, insurance, staffing, maintenance and storage. Efficacy in speed reduction statistics. Should it be recommended that the vehicle be disposed of, estimate on resale value". Development Services February 6, 2025 Report No. DS2025-017 Page 1 of 3 Page 8 of 14 5.a) Dylan Flannery, Director, Operations and Community Services re: DS2... As a follow up at its meeting on October 23, 2024, staff provided an information report (2016 Ford Taurus Interceptor [Police carl) that outlined the cost of the vehicle with accessories, highlighted staffing levels for the current use and some pros and cons of owning the asset. Through this report it was determined that further collaboration with Operations and OPP was required prior to determining the future of the vehicle. Analysis In reviewing the available data with Operations, minimal speed reductions were noted during times the `Phantom Police Vehicle' was placed at several locations. As noted in the previous report, locations to park a phantom vehicle are challenging with the narrow shoulders on most roads under the jurisdiction of the Township. The Operations Division has implemented the following initiatives to assist with traffic calming concerns: • The establishment of Community Safety Zones at high-risk locations • Assessing viability of limiting posted speed limits within school zones to 40km/h • Data monitoring to confirm speeds areas of concern • Line 15 installation of speed bumps, vertical gates • Increasing road painting • Targeted OPP enforcement • Undertaking a review of automated speed enforcement in 2025 Further and as noted in the October 23, 2024 report, moving the vehicle around from location to location is fairly labour intensive and as a result, it was and has continued to be low on the priority list. With focus being given by the By-law Division to other competing priorities, the vehicle has only been moved a minimal number of occasions since being purchased and therefore not having the intended impact, especially during winter months. Financial/Legal Implications/ Risk Management In reviewing the vehicle's current condition, it is predicted that its resale value would be in the range of$7000 - $9000. Any funds from the sale of the vehicle would be allocated back into reserves and/or could be reinvested in continuing to enhance traffic safety initiatives. Policies/Legislation N/A Corporate Strategic Priorities Financial Sustainability Community Safety Development Services February 6, 2025 Report No. DS2025-017 Page 2 of 3 Page 9 of 14 5.a) Dylan Flannery, Director, Operations and Community Services re: DS2... Consultations • Director, Development Services • Director, Operations & Community Services • Manager, Operations • Ontario Provincial Police Attachments N/A Conclusion To conclude, staff recommend the Township divest of the Police Interceptor or `Modified Police Vehicle' given the limited cost/benefit. It has proven to be resource intensive to move with a limited safe and effective locations to park it within the Township, speed reductions while on site were limited, and several other ongoing traffic calming initiatives are likely to produce better outcomes towards the goal of enhancing traffic safety. Respectfully submitted, Curtis Shelswell Approvals: Date of Approval Dylan Flannery, Director of Operations & Community Services January 30, 2025 Shannon Johnson, Director, Finance / CFO January 31, 2025 Brant Spagnol, Director, Development Services January 31, 2025 Shawn Binns, CAO January 31, 2025 Development Services February 6, 2025 Report No. DS2025-017 Page 3 of 3 Page 10 of 14 5.b) Karla Musso-Garcia, Manager, Operations re: Increased Line Painting... Verbal Matters �j > (Section 13.3 of Township's T°wnship Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Karla Musso-Garcia Item Number/Name: Increase Line Painting Meeting Date: February 20, 2025 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee x❑ Traffic Safety Advisory Committee ❑ Human Resources Committee Speaking Notes: Committee to be informed about a draft service level change that may be presented during budget deliberations for 2025-26 and the potential impacts of increasing this level of service while looking to meet several goals, one of which being to enhance road safety. Page 11 of 14 5.c) Karla Musso-Garcia, Manager, Operations re: Automated Speed Enforce... Verbal Matters �� > (Section 13.3 of Township's T°wnship Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Karla Musso-Garcia Item Number/Name: Automated Speed Enforcement Meeting Date: February 20, 2025 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee x❑ Traffic Safety Advisory Committee ❑ Human Resources Committee Speaking Notes: Staff to discuss process of providing this service in other municipalities and what that could look like in Oro-Medonte. Page 12 of 14 5.d) Dylan Flannery, Director, Operations and Community Services re: Sim... Verbal Matters (Section 13.3 of Township's Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Dylan Flannery Item Number/Name: School Board Member Request Meeting Date: February 20, 2025 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee x❑ Traffic Safety Advisory Committee ❑ Human Resources Committee Speaking Notes: The Committee approved sending a request to participate in the TSAC to the Simcoe County District School Board. The request was to have a representative of the SCDSB join the Committee beginning in the February 25, 2025 meeting. No response was received from the SCDSB. Committee to discuss new recommendation to provide to Council for consideration regarding if or how to fill the vacancy. Page 13 of 14 5.e) Karla Musso-Garcia, Manager, Operations re: School Zone Speed Limit... Verbal Matters �� > (Section 13.3 of Township's T°wnship Procedural By-Law No. 2023-043 Proud Heritage,Exciting Future Name: Karla Musso-Garcia Item Number/Name: School Zone Speed Limit Review Meeting Date: February 20, 2025 Motion No.: Type of Meeting: ❑ Council ❑ Special Council ❑ Development Services Committee ❑ Accessibility Advisory Committee ❑ Heritage Committee x❑ Traffic Safety Advisory Committee ❑ Human Resources Committee Speaking Notes: Staff to provide some background on the subject. Staff have discussed the topic with the County and received their official position in that they will not be adjusting any speed limits in school zones located on County Roads within the Township. This will permit staff to report back to the committee regarding a Township wide policy on standard school zone speed limits of 40km/hour as was requested during the November 2024 meeting. Page 14 of 14