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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, December 11, 2024 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Michelle Jakobi, Director, Environmental
Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Shannon
Johnson, Director, Finance/Chief Financial Officer; Dylan Flannery,
Director, Operations and Community Services; George Vadeboncoeur,
Manager, Planning, Special Projects; Roz Llewellyn, Manager,
Community Services; Mark Prutchick, Technologist Supervisor,
Operations; Scott Thomson, Technical Supervisor, Operations; Brad
Robinson, Coordinator, Infrastructure and Capital Projects; Jennifer
Whitley, Economic Development Officer; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Patrick Howse, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, December 11, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C241211-1
Moved by Lavoie, Seconded by Bard
Be it resolved that the agenda for the Council meeting of Wednesday, December 11, 2024
be received and adopted, as amended to add Items
11 k) ES2024-20, Michelle Jakobi, Director, Environmental Services re: Warminster
Municipal Drinking Water Storage Expansion Housing -Enabling Water Systems Fund
(HEWSF) — Transfer Payment Agreement
111) OCS2024-40, Roz Llewellyn, Manager, Community Services re: Award of Tender
OCS-RFT24-025 Shanty Bay Fire Hall Renovation
and
17d) By -Law No. 2024-136: A By-law to authorize the execution of the Ontario Transfer
Payment Agreement Housing -Enabling Water Systems Fund.
Carried.
Motion No. C241211-2
Moved by Schell, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 15b) Correspondence dated
December 2, 2024 from Andrew Emmans, Vice -President of the Board of Directors, on
behalf of the Oro-Medonte Chamber of Commerce and Tourism re: 2024 Funding Request.
Councillor Schell submitted the following: My Spouse is employed by the Chamber of
Commerce.
Councillor Schell declared a conflict of interest on Item 18c) Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning, Special Projects re:
Litigation affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's)).
Councillor Schell submitted the following: I own and operate a short-term rental in the
Township.
4. Closed Session Items:
To be dealt with under Item #18.
11. Reports of Municipal Officers for Action:
a) DS2024-154, Shawn Binns, CAO; and George Vadeboncoeur, Manager, Planning,
Special Projects re: City of Barrie Proposed Boundary Expansion, Receipt of Hemson
Joint Land Needs Analysis and Study.
Stefan Krzeczunowicz, Hemson Consulting, presented the Joint Land Needs Analysis and
Study.
Motion No. C241211-3
Moved by Young, Seconded by Hutcheson
Be it resolved
1. That DS2024-154, Shawn Binns, Chief Administrative Officer; and George
Vadeboncoeur, Manager, Planning, Special Projects re: City of Barrie Proposed
Boundary Expansion, Receipt of Hemson Joint Land Needs Analysis and Study be
received and adopted.
2. That Council receive the (Revised) Joint Land Needs Analysis and Study Memorandum
dated December 6, 2024 and the Stage 2 Summary Presentation dated December 11,
2024 prepared by Hemson Consulting for information.
3. That the Township of Oro-Medonte continue to engage with the Office of the Provincial
Land and Development Facilitator, Hemson Consulting, and the Township of
Springwater, the City of Barrie and the County of Simcoe to develop a draft work plan to
further review, support, and consider the options identified in the report, and to prepare
a cost estimate to complete the proposed scope of work. •
4. That staff report back to Council with recommended next steps, proposed work plan,
and. associated costs at the January 2025 Council meeting.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
5. Minutes of Council and Committees:
a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, November
21, 2024.
b) Minutes of the Council meeting held on Wednesday, November 27, 2024.
Motion No. C241211-4
Moved by Bard, Seconded by Young
Be it resolved that the draft
a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday,
November 21, 2024
be received; and that the recommendation therein, per Motion No. TSAC241121-4, be
adopted;
and that the draft
b) Minutes of the Council meeting held on Wednesday, November 27, 2024
be received and adopted as printed and circulated.
6. Recognition of Achievements and Introduction(s):
None.
7. Public Meetings:
None.
10. Open Forum:
One (1) individual provided comments with respect to Item 11 a).
Carried.
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Council Meeting Minutes— Wednesday, December 11, 2024.
8. Deputations/Presentations:
a) Brad Rogers, Groundswell Urban Planners Inc.; and Jim McIntosh, Barriston Law re:
Oro-Medonte Automotive Innovation Park (OMAIP), Oro Station Project Update.
Council consented to allow the deputation to proceed past the ten (10) minutes requirement.
Motion No. C241211-5
Moved by Clark, Seconded by Schell
Be it resolved that the (Revised) deputation presented by Brad Rogers, Groundswell Urban
Planners Inc.; and Jim McIntosh, Barriston Law and Geoff Campbell, President, Oro -Station
Automotive Park re: Oro-Medonte Automotive Innovation Park (OMAIP), Oro Station Project
Update be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
11. Reports of Municipal Officers for Action:
b) CS2024-27, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: 2025 Conference Schedule for Council Members.
Motion No. C241211-6
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That CS2024-27, Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant re: 2025 Conference Schedule for Council Members be received and adopted.
2. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to attend OGRA (Ontario
Good Roads Association) Conference Toronto ON March 30 — April 2, 2025.
3. That Deputy Mayor Lavoie be authorized to attend OSUM (Ontario Small Urban
Municipalities) Collingwood ON April 30 — May 2, 2025.
4. That Councillors Hutcheson, Young and Clark be authorized to attend AMO (Association
of Municipalities of Ontario) Ottawa ON August 17- August 20, 2025.
5. That Councillor Schell be authorized to attend CRRBC (Canada's Rural & Remote
Broadband Community) Conference Orillia ON — June 9 — June 11, 2025.
6. That the Social Media Coordinator/Corporate Executive Assistant makes the necessary
arrangements accordingly.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
c) CS2024-29, Jennifer Whitley, Economic Development Officer re: Award Consulting
Services for Business Engagement Analysis & Action Plan Development to support
Business Retention, Expansion and Attraction Program.
Motion No. C241211-7
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That CS2024-29, Jennifer Whitley, Economic Development Officer re: Award Consulting
Services for Business Engagement Analysis & Action Plan Development to support
Business Retention, Expansion and Attraction Program be received and adopted.
2. That the Request for Proposal (RFP) CS RFP24-027 Consulting Services for Business
Engagement Analysis & Action Plan Development to support Business Retention,
Expansion and Attraction be awarded to Oosterbaan Strategy in the amount of
$23,625.00 plus HST.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Economic Development
Officer's signature.
Carried.
d) OCS2024-38, Mark Prutchick, Technologist Supervisor, Operations re: Roster Award of
Quotation OCS-RFQ24-023 Tree Maintenance, Removal and Emergency Response;
Equipment, Operator and Crew — 3 Years.
Motion No. C241211-8
Moved by Young, Seconded by Lavoie
Be it resolved
1. That OCS2024-38, Mark Prutchick, Technologist Supervisor, Operations re: Roster
Award of Quotation OCS-RFQ24-023 Tree Maintenance, Removal and Emergency
Response; Equipment, Operator and Crew — 3 Years be received and adopted.
2. That Quotation OCS-RFQ24-023Tree Maintenance, Removal and Emergency
Equipment, Operator and Crew — Three (3) Years of a roster be awarded to the following
Contractors: Wes Tree Service Inc., Kodiak Tree Service, and Northshore Tree Experts.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That Delegated Authority be given to the Director, Operations and Community Services,
if appropriate, to execute the two (2), one (1) year extensions in 2028 and 2029
respectively.
5. That the bidders be thanked and notified of their position within this rotational roster
under the Director, Operations and Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
e) OCS2024-34, Brad Robinson, Coordinator, Infrastructure and Capital Projects re:
Ontario Federation Snowmobile Clubs — Memorandum of Understanding Renewal.
Motion No. C241211-9
Moved by Clark, Seconded by Hutcheson
Be it resolved
1. That OCS2024-34, Brad Robinson, Coordinator — Infrastructure and Capital
Projects re: Ontario Federation Snowmobile Clubs — Memorandum of
Understanding Renewal be received and adopted.
2. That the Director, Operations and Community Services be authorized to execute a
renewed Memorandum of Understanding between the Township and the Orillia
District Snowmobile Club — OFSC District 7 - Muskoka Snowmobile Region and
the Sno-Voyageur OFSC District 4 - South Central Snowmobile Region for use of
Township road allowances and properties to facilitate the Ontario Federation of
Snowmobile Clubs (OFSC) trail network for the 2024/2025 and 2025/2026
seasons.
3. That staff continue to work with the Snowmobile Clubs to address trail linkage on
Line 6 and Peter Street and others as needed.
Carried.
f) OCS2024-35, Karla Musso-Garcia, Manager, Operations re: Award of OCS-RFT24-028
Supply & Delivery of One (1) New 2024 or 2025 Full Size'/ Ton 4WD Crew Cab Pick-up
Truck with 6.5' Box.
Motion No. C241211-10
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That OCS2024-35, Karla Musso-Garcia, Manager, Operations re: Award of OCS-
RFT24-028 Supply & Delivery of One (1) New 2024 or 2025 Full Size'/2 Ton 4WD Crew
Cab Pick-up Truck with 6.5' Box be received and adopted.
2. That OCS-RFT24-028 Supply & Delivery of One (1) New 2024 or 2025 Full Size'/ Ton
4WD Crew Cab Pick-up Truck with 6.5' Box be awarded to Hannah Motor Sales Co. Ltd.
in the amount of $58,709.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement on behalf of the Township.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
g) OCS2024-36, Karla Musso-Garcia, Manager, Operations re: Award of OCS-RFT24-029
Supply & Delivery of One (1) New 2024 or 2025 Full Size 3/4 Ton 4WD Cab Pick-up
Truck with 6.75' Box.
Motion No. C241211-11
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That OCS2024-36, Karla Musso-Garcia, Manager, Operations re: Award of OCS-
RFT24-029 Supply & Delivery of One (1) New 2024 or 2025 Full Size 3/4 Ton
4WD Cab Pick-up Truck with 6.75' Box be received and adopted.
2. That OCS-RFT24-029 Supply & Delivery of One (1) New 2024 or 2025 Full Size
3/4 Ton 4WD Cab Pick-up Truck with 6.75' Box be awarded to Hannah Motor
Sales Co. Ltd. in the amount of $71,623.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreement on behalf of the Township.
Carried.
h) OCS2024-37, Karla Musso-Garcia, Manager, Operations re: Award of OCS-RFT24-030
Supply & Delivery of One (1) New 2024 or 2025 Full Size Class 4, 4WD TRUCK with
Dump box, 10' V Plow and sand/salt spreader.
Motion No. C241211-12
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That OCS2024-37, Karla Musso-Garcia, Manager, Operations re: Award of OCS-
RFT24-030 Supply & Delivery of One (1) New 2024 or 2025 Full Size Class 4, 4WD
TRUCK with Dump box, 10' V Plow and sand/salt spreader be received and adopted.
2. That OCS-RFT24-030 Supply & Delivery of One (1) New 2024 or 2025 Full Size Class
4, 4WD TRUCK with Dump box, 10' V Plow and sand/salt spreader be awarded to
2281610 Ontario Inc o/a Ford Downtown/Lincoln Downtown, in the amount of
$125,239.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement on behalf of the Township.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
i) OCS2024-39, Dylan Flannery, Director, Operations & Community Services re: Policing
Strategic Priorities — Response to Couchiching OPP Detachment Board Request for
Priorities.
Motion No. C241211-13
Moved by Clark, Seconded by Bard
Be it resolved
1. That OCS2024-39, Dylan Flannery, Director, Operations & Community Services
re: Policing Strategic Priorities — Response to Couchiching OPP Detachment
Board Request for Priorities be received and adopted.
2. That the recommended top three (3) Strategic Priorities regarding police services
be endorsed as outlined in OCS2024-39.
3. That the requested response to the Couchiching OPP Detachment Board be sent
on behalf of the Township of Oro-Medonte under the Director, Operations &
Community Services' signature.
Carried.
j) CS2024-28, Donna Hewitt, Director Corporate Services; Shannon Johnson, Director
Finance/Chief Financial Officer re: Fees & Charges By-law Update 2024 [Refer to Item
17c)].
Motion No. C241211-14
Moved by Schell, Seconded by Young
Be it resolved
1. That CS2024-28, Donna Hewitt, Director Corporate Services; Shannon Johnson,
Director Finance/Chief Financial Officer re: Fees & Charges By-law Update 2024
be received and adopted.
2. That Council supports the changes recommended in Report CS2024-28 effective
January 1, 2025.
3. That staff bring forward the appropriate draft by-law for Council's consideration.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
k) ES2024-20, Michelle Jakobi, Director, Environmental Services re: Warminster Municipal
Drinking Water Storage Expansion Housing -Enabling Water Systems Fund (HEWSF) —
Transfer Payment Agreement [Refer to Item 17d)].
Motion No. C241211-15
Moved by Bard, Seconded by Clark
Be it resolved
1. That ES2024-20, Michelle Jakobi, Director, Environmental Services re: Warminster
Municipal Drinking Water Storage Expansion Housing -Enabling Water Systems Fund
(HEWSF) — Transfer Payment Agreement be received and endorsed.
2. That Council authorize the execution of the Ontario Transfer Payment Agreement
Housing -Enabling Water Systems Fund in accordance with Section A2.2 of the Transfer
Payment Agreement.
3. That the CAO be authorized to execute the appropriate Agreement on behalf of the
Township.
4. That the project costs and funding be approved and included in the 2025 Capital
Budget.
Carried.
I) OCS2024 40, Roz Llewellyn, Manager, Community Services re: Award of Tender OCS-
RFT24-025 Shanty Bay Fire Hall Renovation.
Motion No. C241211-16
Moved by Young, Seconded by Schell
Be it resolved
1. That OCS2024-40, Roz Llewellyn, Manager, Community Services re: Award of Tender
OCS-RFT24-025 Shanty Bay Fire Hall Renovation be received and adopted;
2. That Tender OCS-RFT24-025 Shanty Bay Fire Hall Renovation be awarded to Standen
Contracting Ltd. in the amount of $569,300. plus HST;
3. That the variance be funded from the Facility Replacement Reserve
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
12. Reports of Municipal Officers for Information Only:
a) Shawn Binns, CAO; and Shannon Johnson, Director, Finance/Chief Financial Officer re:
Presentation of 2025-2026 Budget Process & Assumptions.
Motion No. C241211-17
Moved by Hutcheson, Seconded by Clark
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Shawn Binns, CAO; and Shannon Johnson, Director, Finance/Chief Financial Officer re:
Presentation of 2025-2026 Budget Process & Assumptions.
Carried.
13. Reports and Announcements of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor Greenlaw, Councillors
Hutcheson, Bard, and Schell.
14. Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 27,
2024.
Staff Recommendation: Receive for Information Only.
b) Minutes of Barrie Public Library Board meeting held on October 24, 2024.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics:
November, 2024.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of October 25, 2024 meeting
and Highlights of November 22, 2024 meeting.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated November 28, 2024 from Hon. Paul Calandra, Minister of
Municipal Affairs and Housing (MMAH) re: Additional Housing Units.
Staff Recommendation: Receive for Information Only.
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Council Meeting Minutes — Wednesday, December 11, 2024.
f) Correspondence dated November 29, 2024 from Michael Kerzner, Solicitor General,
Office of the Solicitor General re: Additional Provincial Support.
Staff Recommendation: Receive for Information Only.
g)
Township of Oro-Medonte, Notice re: Holiday Shutdown and January Council Meeting
Schedule.
Staff Recommendation: Receive for Information Only.
h) Correspondence from Crime Stoppers Simcoe Dufferin Muskoka re: Request for
Proclamation, January, 2025 "Crime Stoppers Month"; and Request for a Flag Raising.
Staff Recommendation: Receive, Proclaim, Approve Flag Raising, Staff Proceed
Accordingly.
i) Correspondence from Alzheimer Society of Simcoe County re: Request for
Proclamation, "Alzheimer's Awareness Month" January 2025.
Staff Recommendation: Receive, Approve, Staff Proceed Accordingly.
Motion No. C241211-18
Moved by Bard, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on
September 27, 2024.
Received for Information Only.
b) Minutes of Barrie Public Library Board meeting held on October 24, 2024.
Received for Information Only.
c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics:
November, 2024.
Received for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of October 25, 2024
meeting and Highlights of November 22, 2024 meeting.
Received for Information Only.
e) Correspondence dated November 28, 2024 from Hon. Paul Calandra, Minister of
Municipal Affairs and Housing (MMAH) re: Additional Housing Units.
Received for Information Only.
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Council Meeting Minutes — Wednesday, December 11, 2024.
f) Correspondence dated November 29, 2024 from Michael Kerzner, Solicitor
General, Office of the Solicitor General re: Additional Provincial Support.
Received for Information Only.
g)
Township of Oro-Medonte, Notice re: Holiday Shutdown and January Council
Meeting Schedule.
Received for Information Only.
h) Correspondence from Crime Stoppers Simcoe Dufferin Muskoka re: Request for
Proclamation, January, 2025 "Crime Stoppers Month"; and Request for a Flag
Raising.
Received, Proclaimed, Approved Flag Raising, Staff Proceed Accordingly.
i) Correspondence from Alzheimer Society of Simcoe County re: Request for
Proclamation, "Alzheimer's Awareness Month" January 2025.
Received, Approved, Staff Proceed Accordingly.
Carried.
15. Communications/Petitions:
a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Report
Motion No. C241211-19
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That the report as presented by John Ewart, Ewart O'Dwyer, Integrity Commissioner
(I.C.) be deferred; and
2. That the report be returned to the Integrity Commissioner for further review.
Carried.
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Council Meeting Minutes — Wednesday, December 11, 2024.
b) Correspondence dated December 2, 2024 from Andrew Emmans, Vice -President of the
Board of Directors, on behalf of the Oro-Medonte Chamber of Commerce and Tourism
re: 2024 Funding Request.
Councillor Schell declared a conflict of interest on Item 15b) Correspondence dated
December 2, 2024 from Andrew Emmans, Vice -President of the Board of Directors, on
behalf of the Oro-Medonte Chamber of Commerce and Tourism re: 2024 Funding Request.
Councillor Schell submitted the following: My Spouse is employed by the Chamber of
Commerce. Councillor Schell left the room during the discussion of this item and was not
present for the vote of the item.
Andrew Emmans provided additional comments for clarification.
Motion No. C241211-20
Moved by Young, Seconded by Clark
Be it resolved
1. That the correspondence dated December 2, 2024 from Andrew Emmans, Vice -
President of the Board of Directors, on behalf of the Oro-Medonte Chamber of
Commerce and Tourism re: 2024 Funding Request be received.
2. That the request to release the approved 2024 funding allocation in the amount of the
$15,000 be approved.
3. That the Oro-Medonte Chamber of Commerce and Tourism be advised of Council's
decision under the Director, Corporate Services' signature and staff proceed
accordingly.
Carried.
16. Notice of Motions:
a) Brought by Councillor Hutcheson, November 18, 2024
Notice of Motion for November 27, 2024 Council meeting
To be dealt with at the December 11, 2024 Council meeting
Whereas current police services within the Township of Oro-Medonte (hereinafter
referred to as the 'Township') are provided by the Ontario Provincial Police (hereinafter
referred to as the 'OPP');
And Whereas the Township and the local OPP detachment have worked in a positive,
collaborative and effective manner for many years;
And Whereas historical increases in OPP Annual Billing Statements have trended
around 5%;
Page 14 of 22
Council Meeting Minutes — Wednesday, December 11, 2024.
Whereas the OPP submitted their 2025 Annual Billing Statement to the Township on
October 4, 2024, indicating an approximate $658,988 (23.38%) increase from 2024 to
2025, which will result in an estimated 3.1 % tax levy to address this impact in 2025,
potentially leading the Township to reduce levels of important local government
services to absorb this cost;
And Whereas with a regional policing focus the Township receive limited levels of
service for the approximately $3.5 Million annual cost associated with policing;
And Whereas the Township of Oro-Medonte is home to Burl's Creek Event Grounds,
Horseshoe Resort, Mount St. Louis Moonstone, Hardwood Ski and Bike and other
tourism venues that host large scale special events requiring paid duty policing
arranged and paid for by event organizers as a component of their traffic, safety and
security plans;
And Whereas the OPP Billing Model does not provide a method to differentiate or
reconcile paid duty contracts with core policing functions associated with large scale
special events resulting in duplication of billing associated with officer overtime and
calls for service with costs being borne by the Township when paid for through paid
duty contracts;
And Whereas the Township was not consulted nor provided advance notice regarding
the significant cost increase received for OPP services;
And Whereas the Township cannot afford to absorb this unexpected and entirely
preventable increase without causing undo financial strain on our taxpayers;
Now Therefore it be resolved that the Township of Oro-Medonte wishes to dispute the
2025 OPP Annual Billing Statement and hereby requests that a fulsome review of the
OPP billing model be undertaken by the Auditor General to enhance transparency and
address the sustainability of cost escalation, opportunities for organizational efficiency,
as well as cost apportionment and duplication as in the case of large scale special
events;
And further that the Township requests the Province to reduce 2025 OPP Billing
Statement to more accurately reflect historical cost increases so that this burden is not
placed on the Township and Municipalities;
And further that the Township continue to review opportunities for enhanced
responsiveness to specific community policing needs and reporting through the
Couchiching Police Services Board;
And Further that a copy of this resolution be sent to the Honourable Doug Ford,
Premier of Ontario, the Honourable Michael Kerzner, Solicitor General, the Honourable
Shelley Spence, Auditor General, Honourable Doug Downey, MPP, Honourable Jill
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Council Meeting Minutes — Wednesday, December 11, 2024.
Dunlop, MPP, the County of Simcoe and all 329 municipalities serviced by OPP under
the Mayor's signature.
Councillor Hutcheson provided a current update, as the Mover of the Notice of Motion
and the Notice of Motion was adjusted accordingly.
Motion No. C241211-21
Moved by Hutcheson, Seconded by Schell
Whereas current police services within the Township of Oro-Medonte (hereinafter referred to
as the 'Township') are provided by the Ontario Provincial Police (hereinafter referred to as
the 'OPP');
And Whereas the Township and the local OPP detachment have worked in a positive,
collaborative and effective manner for many years;
And Whereas the OPP submitted their 2025 Annual Billing Statement to the Township on
October 4, 2024, indicating an approximate $658,988 (23.38%) increase from 2024 to 2025;
And Whereas the Township received correspondence from the Solicitor General on
November 29, 2024 outlining a number of reductions positively impacting communities
across Ontario with police services provided by the OPP. These reductions equate to
approximately $508,071 savings for the Township's 2025 OPP billing, resulting in an
estimated 2025 annual billing of $2,969,454 for police services;
And Whereas the Township wishes to express its gratitude for the timely and responsive
Provincial financial support to address the 2025 impact to Township ratepayers;
And Whereas the Province has committed to examine options for reviewing the OPP billing
model to ensure that it meets the needs of communities across the province;
And Whereas the Township of Oro-Medonte is home to Burl's Creek Event Grounds,
Horseshoe Resort, Mount St. Louis Moonstone, Hardwood Ski and Bike and other tourism
venues that host large scale special events requiring paid duty policing arranged and paid for
by event organizers as a component of their traffic, safety and security plans;
And Whereas the OPP Billing Model does not provide a method to differentiate or reconcile
paid duty contracts with core policing functions associated with large scale special events,
resulting in duplication of billing associated with officer overtime and calls for service, with
costs being borne by the Township when paid for through paid duty contracts;
And Whereas the Township will face cost escalation pressures for policing services again in
2026;
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Council Meeting Minutes — Wednesday, December 11, 2024.
Therefore, be it resolved that the Township of Oro-Medonte requests that a fulsome review
of the OPP billing model be undertaken to enhance transparency and address the
sustainability of cost escalation and cost apportionment, to review opportunities for
organizational efficiency, and eliminate any duplication in billing structure as in the case of
large-scale special events;
And Further, that a copy of this resolution be sent to the Honourable Doug Ford, Premier of
Ontario, the Honourable Michael Kerzner, Solicitor General, the Honourable Shelley Spence,
Auditor General, Honourable Doug Downey, MPP, Honourable Jill Dunlop, MPP, the County
of Simcoe, and the Association Municipalities of Ontario under the Mayor's signature.
Carried.
b) Brought by Councillor Schell, December 2, 2024
Notice of Motion for December 11, 2024 Council meeting
To be dealt with at the January 22, 2025 Council meeting
Whereas Simcoe County Council has passed changes to the composition of County
Council and to the financial remuneration for its members;
And Whereas Doug Ford, Premier of Ontario has publicly expressed extreme
displeasure at the "167%" raise in pay Simcoe County Councillors voted for
themselves.
And Whereas The raises are being implemented at a time when the Township cannot
afford to absorb unexpected and entirely preventable increases without causing undo
financial strain on our taxpayers;
And Whereas the Triple Majority regulations for changes to the composition of County
Council requires Oro-Medonte Council, as a whole, to vote on changes;
And Whereas member municipalities of Simcoe County have communicated their lack
of support for the change in composition and to the timing of the implementation for
the huge raise in pay they voted themselves;
And Whereas Oro-Medonte Councillors have not been consulted, nor do they have
any control over how their member representatives to County Council from Oro-
Medonte vote at the County level;
And Whereas the County of Simcoe will be reconsidering the composition of County
Council at its next meeting, there could also be reconsiderations in remuneration at
future meetings;
Page 17 of 22
Council Meeting Minutes — Wednesday, December 11, 2024.
Now Therefore be it resolved
1. That Oro-Medonte Councillors formally have their positions recorded in the public
record to make its representatives to Simcoe County Council aware of their
positions by voting separately on the following in accordance with the
recommendations made by the County Council Governance Committee.
2. That the Township of Oro-Medonte supports the reduction in County Council
composition to be composed of 16 Councillors and a full time Warden for a total
of 17 members.
3. That increases to County Council remuneration be delayed until the next term of
County Council in accordance with customary practices for the timing of changes
in remunerations.
Motion No. C241211-22
Moved by Schell, Seconded by Bard
Be it resolved that Section 14.16 c) of Procedural By-law No. 2023-043, as amended, be
waived to allow discussion and consideration of Item 16b), Notice of Motion from Councillor
Schell, at the December 11, 2024 Council meeting as opposed to the January 22, 2025.
Carried.
Motion No. C241211-23
Moved by Schell, Seconded by Bard
Whereas Simcoe County Council has passed changes to the composition of County Council
and to the financial remuneration for its members;
And Whereas Doug Ford, Premier of Ontario has publicly expressed extreme displeasure at
the "167%" raise in pay Simcoe County Councillors voted for themselves.
And Whereas The raises are being implemented at a time when the Township cannot afford
to absorb unexpected and entirely preventable increases without causing undo financial strain
on our taxpayers;
And Whereas the Triple Majority regulations for changes to the composition of County Council
requires Oro-Medonte Council, as a whole, to vote on changes;
And Whereas member municipalities of Simcoe County have communicated their lack of
support for the change in composition and to the timing of the implementation for the huge
raise in pay they voted themselves;
And Whereas Oro-Medonte Councillors have not been consulted, nor do they have any
control over how their member representatives to County Council from Oro-Medonte vote at
the County level;
Page 18 of 22
Council Meeting Minutes — Wednesday, December 11, 2024.
And Whereas the County of Simcoe will be reconsidering the composition of County Council
at its next meeting, there could also be reconsiderations in remuneration at future meetings;
Now Therefore be it resolved
1. That Oro-Medonte Councillors formally have their positions recorded in the public record
to make its representatives to Simcoe County Council aware of their positions by voting
separately on the following in accordance with the recommendations made by the
County Council Governance Committee.
2. That the Township of Oro-Medonte supports the reduction in County Council
composition to be composed of 16 Councillors and a full time Warden for a total of 17
members.
3. That increases to County Council remuneration be delayed until the next term of County
Council in accordance with customary practices for the timing of changes in
remunerations.
Defeated.
Recorded Vote Requested by Councillor Schell
Councillor Schell Yea
Councillor Young Nay
Councillor Bard Nay
Councillor Clark Nay
Councillor Hutcheson Nay
Deputy Mayor Lavoie Nay
Mayor Greenlaw Nay
17. By -Laws:
a) 2024-128: A By-law to Implement an Administrative Monetary. Penalty System in the
Township of Oro-Medonte.
b) 2024-130: A By-law to permanently stop up, close and sell part of the Original Road
Allowance between Lots 10 and 11, Concession 7 (geographic Township of Medonte),
Township of Oro-Medonte more particularly described as Parts 2 and 3, Registered Plan
51 R-34651, Township of Oro-Medonte, County of Simcoe.
c) 2024-134: A By-law to provide for the Imposition of Fees or Charges and to Repeal By-
law No. 2024-094 (Fees and Charges By-law).
d) 2024-136: A By-law to authorize the execution of the Ontario Transfer Payment
Agreement Housing -Enabling Water Systems Fund.
Page 19 of 22
Council Meeting Minutes — Wednesday, December 11, 2024.
Motion No. C241211-24
Moved by Young, Seconded by Bard
Be it resolved that By -Law Nos. 2024-128, 2024-130, 2024-134 and 2024-136:
a) 2024-128: A By-law to Implement an Administrative Monetary Penalty System in the
Township of Oro-Medonte.
b) 2024-130: A By-law to permanently stop up, close and sell part of the Original Road
Allowance between Lots 10 and 11, Concession 7 (geographic Township of Medonte),
Township of Oro-Medonte more particularly described as Parts 2 and 3, Registered Plan
51 R-34651, Township of Oro-Medonte, County of Simcoe.
c) 2024-134: A By-law to provide for the Imposition of Fees or Charges and to Repeal By-
law No. 2024-094 (Fees and Charges By-law).
d) 2024-136: A By-law to authorize the execution of the Ontario Transfer Payment
Agreement Housing -Enabling Water Systems Fund.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
18. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C241211-25
Moved by Clark, Seconded by Young
Be it resolved that we do now go in Closed Session at 8:37 p.m. to discuss
• Solicitor -client privilege; Litigation affecting the municipality; (Short Term Rentals
(STR's)).
Carried.
Carried.
Page 20 of 22
Council Meeting Minutes — Wednesday, December 11, 2024.
b) Motion to Rise and Report.
Motion No. C241211-26
Moved by Bard, Seconded by Hutcheson
Be it resolved that we do now Rise at 9:12 p.m. and Report on the Closed Session Item 18
c) Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager,
Planning, Special Projects re: Litigation affecting the municipality; Solicitor -client
privilege (Short Term Rentals (STR's)).
Carried.
c) Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager,
Planning, Special Projects re: Litigation affecting the municipality; Solicitor -client
privilege (Short Term Rentals (STR's)).
Councillor Schell declared a conflict of interest on Item 18c) Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning, Special Projects re:
Litigation affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's)).
Councillor Schell submitted the following: I own and operate a short-term rental in the
Township. Councillor Schell was not present during the discussion.
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Laura Dean, Aird & Berlis LLP; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk.
Motion No. C241211-27
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the confidential memorandum correspondence dated October 7, 2024 from Aird &
Berlis LLP and presented by Brent Spagnol, Director, Development Services, George
Vadeboncoeur, Manager, Planning, Special Projects and legal counsel re: Litigation
affecting the municipality; Solicitor -client privilege (Short Term Rentals (STR's)) be
received.
2. That staff and legal counsel proceed as directed.
Carried.
Page 21 of 22
Council Meeting Minutes— Wednesday, December 11, 2024.
19. Confirmation By -Law:
a) 2024-135: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, December 11, 2024.
Motion No. C241211-28
Moved by Schell, Seconded by Clark
Be it resolved that By -Law No. 2024-135: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 11, 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
Motion No. C241211-29
Moved by Young, Seconded by Lavoie
Be it resolved that we do now adjourn at 9:14 p.m.
Carried.
ayor, Randy`ti`reenIaw CIerljYvonne Aubichon
Page 22 of 22