01 22 2025 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
Electronic Hybrid Meeting
�+ Wmw� Wednesday, January 22, 2025
Toumship of 3:00 p.m. - Open Session
Closed Session following Item 3
Proud Heritage,Exciting Future 4:00 p.m. - Open Session immediately
following Closed Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged by emailing
agendacomment(o)_oro-medonte.ca or registering to provide Open Forum comments
at the "Request for Participation Form" link below.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
Page 1 of 180
Council Meeting Agenda - January 22, 2025
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special
Projects re: A position, plan, procedure, criteria or instruction to be applied to
any negotiations carried on or to be carried on by or on behalf of the
municipality or local board (Inter Municipal-Relationships, Provincial
Facilitator).
d) Shawn Binns, CAO; Shannon Johnson, Director, Finance/Chief Financial
Officer re: Education or training of members in accordance with Section 239
(3.1) of the Municipal Act, 2001, as amended (Finance Department).
5. Minutes of Council and Committees:
7 - 28 a) Minutes of Council meeting held on Wednesday, December 11, 2024.
12 11 2024 Council Minutes
6. Recognition of Achievements and Introduction(s):
None.
7. Public Meetings:
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Council Meeting Agenda - January 22, 2025
None.
8. Deputations/Presentations:
None.
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
29 - 41 a) DS2025-004, George Vadeboncoeur, Manager, Planning Special Projects re:
Options Report to Address Illegal Short-Term Rental Accommodations in
Oro-Medonte - Revised.
DS2025-004 Options Report-Short Term Rental - Revised
42 - 51 b) DS2025-005, Shawn Binns, Chief Administrative Officer; George
Vadeboncoeur, Manager, Planning Special Projects re: Options Report
Regarding City of Barrie Proposed Boundary Expansion - Hemson Proposed
Phase 3 Analysis and Study.
DS2025-005
52 - 58 c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re:
Certificate of Assumption, Whispering Creek Subdivision, Registered Plan
51 M-1119, 2479283 Ontario Limited [Refer to Items 17 a), b) and c)].
DS2025-008
DS2025-008 - Schedule 1
DS2025-008 - Schedule 2
59 - 61 d) FES2025-01, Ralph Dominelli, Executive Staff Officer/Fire Chief re: 2025 Fire
Dispatch and 9-1-1 Answering Services Agreements [Refer to Items 17d)
and e)].
FES2025-01
12. Reports of Municipal Officers for Information Only:
62 - 122 a) CS2025-01, Vanessa Cooper, Social Media Coordinator/ Corporate
Executive Assistant re: Corporate Projects Status Update — September-
December 2024.
CS2025-01
CS2025-01 Appendix A
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Council Meeting Agenda - January 22, 2025
13. Reports and Announcements of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
In addition, members may report on items related to events that are taking
place within their ward/municipality, i.e., community events and/or Major
events i.e. golf tournament, date/time, pancake breakfasts, etc. Neither
updates or announcements will form part of the minutes of the meeting.
123 - 125 b) Deputy Mayor Lavoie re: Request to Amalgamate the Lake Simcoe Region
Conservation Authority (LSRCA) and the Nottawasaga Valley Conservation
Authority (NVCA) into One Authority.
Verbal Matters - Amalgamation of the NVCA and the LSRCA
Draft Motion
NVCA Media Release - NVCA CAO Announces Retirement
�a
14. Consent Agenda:
126 - 137 a) Minutes of OPP Detachment Board meetings held on October 3 and
November 7, 2024.
Staff Recommendation: Receive.
10 03 2024 OPP Detachment Board Minutes
11 07 2024 Couchiching OPP Detachment Board Minutes
138 - 142 b) Minutes of Lake Simcoe Region Conservation Authority meeting held on
November 22, 2024.
Staff Recommendation: Receive for Information Only.
LSRCA
143 - 149 c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on
November 22, 2024 and Highlights of Meeting held on December 13, 2024.
Staff Recommendation: Receive for Information Only.
NVCA Minutes
NVCA Highlights
150 - 151 d) Correspondence dated December 12, 2024 from Hon. Paul Calandra,
Minister of Municipal Affairs and Housing (MMAH) re: Proposed Municipal
Accountability Act, 2024, Municipal Code of Conduct and Integrity
Commissioner Framework, Ontario's Regulatory Register, Comments Due
Date: February 10, 2025.
Page 4 of 180
Council Meeting Agenda - January 22, 2025
Staff Recommendation: Receive for Information Only.
MMAH
152 - 157 e) Correspondence received January 2, 2025 from City of Orillia, Development
Services and Engineering Department, Planning Division re: City of Orillia
Special Meeting, Tuesday, February 4, 2025, 12:OOp.m. (Noon) re: Boundary
Expansion and Official Plan Review Planning Projects.
Staff Recommendation: Receive for Information Only.
City of Orillia
158 f) Correspondence dated January 3, 2025 from Orillia Public Library re:
Township of Oro-Medonte Statistics: December 2024.
Staff Recommendation: Receive for Information Only.
OPLB
159 - 160 g) County of Simcoe, Media Release, January 14, 2025 re: County Councillors
Approve Next Step in Process to Adjust the Size of County Council.
Staff Recommendation: Receive for Information Only.
County of Simcoe
15. Communications/Petitions:
None.
16. Notice of Motions:
None.
17. By-Laws:
161 - 162 a) 2025-002: Being a By-Law to Authorize the Issuance of the Certificate of
Assumption for Whispering Creek Subdivision, Registered Plan 51 M-1119.
2025-002
2025-002 - Attachment
163 - 164 b) 2025-003: A By-law to Name, Establish and Assume Highways Within the
Township of Oro-Medonte, Best Court on Plan 51 M-1119.
2025-003
165 c) 2025-004: A By-Law to Amend By-Law No. 2021-114, being a by-law to
provide for the erection of Stop, Yield, and Do Not Enter signs within the
Township of Oro-Medonte.
2025-004
166 - 172 d) 2025-006: Being a By-law to Authorize the Execution of an Agreement for
Fire Dispatch Services between the Township of Oro-Medonte and the City
of Orillia and to Repeal By-Law No. 2023-094.
2025-006
Fire Dispatch - Agreement
173 - 179 e) 2025-007: Being a By-law to Authorize the Execution of an Agreement for 9-
1-1 Central Emergency Reporting Bureau (C.E.R.B.) Services between the
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Council Meeting Agenda - January 22, 2025
Township of Oro-Medonte and the City of Orillia and to Repeal By-Law No.
2023-095.
2025-007
911 Dispatch - Agreement
18. Closed Session Items:
a) Shawn Binns, CAO; Shannon Johnson, Director, Finance/Chief Financial
Officer re: Litigation affecting the municipality (Insurance Claims).
b) Minutes of Closed Session Council meeting held on December 11, 2024.
c) Human Resources Committee re: Labour relations/employee negotiations
(CAO Performance).
19. Confirmation By-Law:
180 a) 2025-010: Being a by-law to confirm the proceedings of the Council meeting
held on Wednesday, January 22, 2025.
2025-010
20. Adjournment:
a) Motion to Adjourn.
Page 6 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
The Township of Oro-Medonte
ownspo Council Meeting Minutes
T hi f h- Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, December 11, 2024 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Michelle Jakobi, Director, Environmental
Services; Ralph Dominelli, Executive Staff Officer/Fire Chief; Shannon
Johnson, Director, Finance/Chief Financial Officer; Dylan Flannery,
Director, Operations and Community Services; George Vadeboncoeur,
Manager, Planning, Special Projects; Roz Llewellyn, Manager,
Community Services; Mark Prutchick, Technologist Supervisor,
Operations; Scott Thomson, Technical Supervisor, Operations; Brad
Robinson, Coordinator, Infrastructure and Capital Projects; Jennifer
Whitley, Economic Development Officer; Janette Teeter, Supervisor,
Clerk's Services/Deputy Clerk; Patrick Howse, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
Page 1 of 22
Page 7 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C241211-1
Moved by Lavoie, Seconded by Bard
Be it resolved that the agenda for the Council meeting of Wednesday, December 11 , 2024
be received and adopted, as amended to add Items
11 k) ES2024-20, Michelle Jakobi, Director, Environmental Services re: Warminster
Municipal Drinking Water Storage Expansion Housing-Enabling Water Systems Fund
(HEWSF) — Transfer Payment Agreement
111) OCS2024-40, Roz Llewellyn, Manager, Community Services re: Award of Tender
OCS-RFT24-025 Shanty Bay Fire Hall Renovation
and
17d) By-Law No. 2024-136: A By-law to authorize the execution of the Ontario Transfer
Payment Agreement Housing-Enabling Water Systems Fund.
Carried.
Motion No. C241211-2
Moved by Schell, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
Carried.
Page 2 of 22
Page 8 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
3. Disclosure of Pecuniary Interest:
Councillor Schell declared a conflict of interest on Item 15b) Correspondence dated
December 2, 2024 from Andrew Emmans, Vice-President of the Board of Directors, on
behalf of the Oro-Medonte Chamber of Commerce and Tourism re: 2024 Funding Request.
Councillor Schell submitted the following: My Spouse is employed by the Chamber of
Commerce.
Councillor Schell declared a conflict of interest on Item 18c) Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning, Special Projects re:
Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)).
Councillor Schell submitted the following: I own and operate a short-term rental in the
Township.
4. Closed Session Items:
To be dealt with under Item #18.
11. Reports of Municipal Officers for Action:
a) DS2024-154, Shawn Binns, CAO; and George Vadeboncoeur, Manager, Planning,
Special Projects re: City of Barrie Proposed Boundary Expansion, Receipt of Hemson
Joint Land Needs Analysis and Study.
Stefan Krzeczunowicz, Hemson Consulting, presented the Joint Land Needs Analysis and
Study.
Motion No. C241211-3
Moved by Young, Seconded by Hutcheson
Be it resolved
1 . That DS2024-154, Shawn Binns, Chief Administrative Officer; and George
Vadeboncoeur, Manager, Planning, Special Projects re: City of Barrie Proposed
Boundary Expansion, Receipt of Hemson Joint Land Needs Analysis and Study be
received and adopted.
2. That Council receive the (Revised) Joint Land Needs Analysis and Study Memorandum
dated December 6, 2024 and the Stage 2 Summary Presentation dated December 11 ,
2024 prepared by Hemson Consulting for information.
3. That the Township of Oro-Medonte continue to engage with the Office of the Provincial
Land and Development Facilitator, Hemson Consulting, and the Township of
Springwater, the City of Barrie and the County of Simcoe to develop a draft work plan to
further review, support, and consider the options identified in the report, and to prepare
a cost estimate to complete the proposed scope of work.
4. That staff report back to Council with recommended next steps, proposed work plan,
and associated costs at the January 2025 Council meeting.
Carried.
Page 3 of 22
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5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
5. Minutes of Council and Committees:
a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday, November
21 , 2024.
b) Minutes of the Council meeting held on Wednesday, November 27, 2024.
Motion No. C241211-4
Moved by Bard, Seconded by Young
Be it resolved that the draft
a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday,
November 21 , 2024
be received; and that the recommendation therein, per Motion No. TSAC241121-4, be
adopted;
and that the draft
b) Minutes of the Council meeting held on Wednesday, November 27, 2024
be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements and Introduction(s):
None.
7. Public Meetings:
None.
10. Open Forum:
One (1) individual provided comments with respect to Item 11 a).
Page 4 of 22
Page 10 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
8. Deputations/Presentations:
a) Brad Rogers, Groundswell Urban Planners Inc.; and Jim McIntosh, Barriston Law re:
Oro-Medonte Automotive Innovation Park (OMAIP), Oro Station Project Update.
Council consented to allow the deputation to proceed past the ten (10) minutes requirement.
Motion No. C241211-5
Moved by Clark, Seconded by Schell
Be it resolved that the (Revised) deputation presented by Brad Rogers, Groundswell Urban
Planners Inc.; and Jim McIntosh, Barriston Law and Geoff Campbell, President, Oro-Station
Automotive Park re: Oro-Medonte Automotive Innovation Park (OMAIP), Oro Station Project
Update be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
11. Reports of Municipal Officers for Action:
b) CS2024-27, Vanessa Cooper, Social Media Coordinator/Corporate Executive Assistant
re: 2025 Conference Schedule for Council Members.
Motion No. C241211-6
Moved by Lavoie, Seconded by Clark
Be it resolved
1. That CS2024-27, Vanessa Cooper, Social Media Coordinator/Corporate Executive
Assistant re: 2025 Conference Schedule for Council Members be received and adopted.
2. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to attend OGRA (Ontario
Good Roads Association) Conference Toronto ON March 30 — April 2, 2025.
3. That Deputy Mayor Lavoie be authorized to attend OSUM (Ontario Small Urban
Municipalities) Collingwood ON April 30 — May 2, 2025.
4. That Councillors Hutcheson, Young and Clark be authorized to attend AMO (Association
of Municipalities of Ontario) Ottawa ON August 17- August 20, 2025.
5. That Councillor Schell be authorized to attend CRRBC (Canada's Rural & Remote
Broadband Community) Conference Orillia ON — June 9 — June 11 , 2025.
6. That the Social Media Coordinator/Corporate Executive Assistant makes the necessary
arrangements accordingly.
Carried.
Page 5 of 22
Page 11 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
c) CS2024-29, Jennifer Whitley, Economic Development Officer re: Award Consulting
Services for Business Engagement Analysis & Action Plan Development to support
Business Retention, Expansion and Attraction Program.
Motion No. C241211-7
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That CS2024-29, Jennifer Whitley, Economic Development Officer re: Award Consulting
Services for Business Engagement Analysis & Action Plan Development to support
Business Retention, Expansion and Attraction Program be received and adopted.
2. That the Request for Proposal (RFP) CS RFP24-027 Consulting Services for Business
Engagement Analysis & Action Plan Development to support Business Retention,
Expansion and Attraction be awarded to Oosterbaan Strategy in the amount of
$23,625.00 plus HST.
3. That staff be authorized to execute the necessary contract.
4. That the proponents be advised of Council's decision under the Economic Development
Officer's signature.
Carried.
d) OCS2024-38, Mark Prutchick, Technologist Supervisor, Operations re: Roster Award of
Quotation OCS-RFQ24-023 Tree Maintenance, Removal and Emergency Response;
Equipment, Operator and Crew — 3 Years.
Motion No. C241211-8
Moved by Young, Seconded by Lavoie
Be it resolved
1. That OCS2024-38, Mark Prutchick, Technologist Supervisor, Operations re: Roster
Award of Quotation OCS-RFQ24-023 Tree Maintenance, Removal and Emergency
Response; Equipment, Operator and Crew — 3 Years be received and adopted.
2. That Quotation OCS-RFQ24-023Tree Maintenance, Removal and Emergency
Equipment, Operator and Crew— Three (3) Years of a roster be awarded to the following
Contractors: Wes Tree Service Inc., Kodiak Tree Service, and Northshore Tree Experts.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
4. That Delegated Authority be given to the Director, Operations and Community Services,
if appropriate, to execute the two (2), one (1) year extensions in 2028 and 2029
respectively.
5. That the bidders be thanked and notified of their position within this rotational roster
under the Director, Operations and Community Services' signature.
Carried.
Page 6 of 22
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5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
e) OCS2024-34, Brad Robinson, Coordinator, Infrastructure and Capital Projects re:
Ontario Federation Snowmobile Clubs — Memorandum of Understanding Renewal.
Motion No. C241211-9
Moved by Clark, Seconded by Hutcheson
Be it resolved
1. That OCS2024-34, Brad Robinson, Coordinator— Infrastructure and Capital
Projects re: Ontario Federation Snowmobile Clubs — Memorandum of
Understanding Renewal be received and adopted.
2. That the Director, Operations and Community Services be authorized to execute a
renewed Memorandum of Understanding between the Township and the Orillia
District Snowmobile Club — OFSC District 7 - Muskoka Snowmobile Region and
the Sno-Voyageur OFSC District 4 - South Central Snowmobile Region for use of
Township road allowances and properties to facilitate the Ontario Federation of
Snowmobile Clubs (OFSC) trail network for the 2024/2025 and 2025/2026
seasons.
3. That staff continue to work with the Snowmobile Clubs to address trail linkage on
Line 6 and Peter Street and others as needed.
Carried.
f) OCS2024-35, Karla Musso-Garcia, Manager, Operations re: Award of OCS-RFT24-028
Supply & Delivery of One (1) New 2024 or 2025 Full Size '/2 Ton 4WD Crew Cab Pick-up
Truck with 6.5' Box.
Motion No. C241211-10
Moved by Hutcheson, Seconded by Bard
Be it resolved
1. That OCS2024-35, Karla Musso-Garcia, Manager, Operations re: Award of OCS-
RFT24-028 Supply & Delivery of One (1) New 2024 or 2025 Full Size '/2 Ton 4WD Crew
Cab Pick-up Truck with 6.5' Box be received and adopted.
2. That OCS-RFT24-028 Supply & Delivery of One (1) New 2024 or 2025 Full Size '/2 Ton
4WD Crew Cab Pick-up Truck with 6.5' Box be awarded to Hannah Motor Sales Co. Ltd.
in the amount of $58,709.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement on behalf of the Township.
Carried.
Page 7 of 22
Page 13 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
g) OCS2024-36, Karla Musso-Garcia, Manager, Operations re: Award of OCS-RFT24-029
Supply & Delivery of One (1) New 2024 or 2025 Full Size 3/4 Ton 4WD Cab Pick-up
Truck with 6.75' Box.
Motion No. C241211-11
Moved by Schell, Seconded by Hutcheson
Be it resolved
1. That OCS2024-36, Karla Musso-Garcia, Manager, Operations re: Award of OCS-
RFT24-029 Supply & Delivery of One (1) New 2024 or 2025 Full Size 3/4 Ton
4WD Cab Pick-up Truck with 6.75' Box be received and adopted.
2. That OCS-RFT24-029 Supply & Delivery of One (1) New 2024 or 2025 Full Size
3/4 Ton 4WD Cab Pick-up Truck with 6.75' Box be awarded to Hannah Motor
Sales Co. Ltd. in the amount of $71 ,623.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute
the appropriate agreement on behalf of the Township.
Carried.
h) OCS2024-37, Karla Musso-Garcia, Manager, Operations re: Award of OCS-RFT24-030
Supply & Delivery of One (1) New 2024 or 2025 Full Size Class 4, 4WD TRUCK with
Dump box, 10' V Plow and sand/salt spreader.
Motion No. C241211-12
Moved by Bard, Seconded by Lavoie
Be it resolved
1. That OCS2024-37, Karla Musso-Garcia, Manager, Operations re: Award of OCS-
RFT24-030 Supply & Delivery of One (1) New 2024 or 2025 Full Size Class 4, 4WD
TRUCK with Dump box, 10' V Plow and sand/salt spreader be received and adopted.
2. That OCS-RFT24-030 Supply & Delivery of One (1) New 2024 or 2025 Full Size Class
4, 4WD TRUCK with Dump box, 10' V Plow and sand/salt spreader be awarded to
2281610 Ontario Inc o/a Ford Downtown/Lincoln Downtown, in the amount of
$125,239.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreement on behalf of the Township.
Carried.
Page 8 of 22
Page 14 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
i) OCS2024-39, Dylan Flannery, Director, Operations & Community Services re: Policing
Strategic Priorities — Response to Couchiching OPP Detachment Board Request for
Priorities.
Motion No. C241211-13
Moved by Clark, Seconded by Bard
Be it resolved
1. That OCS2024-39, Dylan Flannery, Director, Operations & Community Services
re: Policing Strategic Priorities — Response to Couchiching OPP Detachment
Board Request for Priorities be received and adopted.
2. That the recommended top three (3) Strategic Priorities regarding police services
be endorsed as outlined in OCS2024-39.
3. That the requested response to the Couchiching OPP Detachment Board be sent
on behalf of the Township of Oro-Medonte under the Director, Operations &
Community Services' signature.
Carried.
j) CS2024-28, Donna Hewitt, Director Corporate Services; Shannon Johnson, Director
Finance/Chief Financial Officer re: Fees & Charges By-law Update 2024 [Refer to Item
17c)].
Motion No. C241211-14
Moved by Schell, Seconded by Young
Be it resolved
1. That CS2024-28, Donna Hewitt, Director Corporate Services; Shannon Johnson,
Director Finance/Chief Financial Officer re: Fees & Charges By-law Update 2024
be received and adopted.
2. That Council supports the changes recommended in Report CS2024-28 effective
January 1 , 2025.
3. That staff bring forward the appropriate draft by-law for Council's consideration.
Carried.
Page 9 of 22
Page 15 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
k) ES2024-20, Michelle Jakobi, Director, Environmental Services re: Warminster Municipal
Drinking Water Storage Expansion Housing-Enabling Water Systems Fund (HEWSF) —
Transfer Payment Agreement [Refer to Item 17d)].
Motion No. C241211-15
Moved by Bard, Seconded by Clark
Be it resolved
1. That ES2024-20, Michelle Jakobi, Director, Environmental Services re: Warminster
Municipal Drinking Water Storage Expansion Housing-Enabling Water Systems Fund
(HEWSF) — Transfer Payment Agreement be received and endorsed.
2. That Council authorize the execution of the Ontario Transfer Payment Agreement
Housing-Enabling Water Systems Fund in accordance with Section A2.2 of the Transfer
Payment Agreement.
3. That the CAO be authorized to execute the appropriate Agreement on behalf of the
Township.
4. That the project costs and funding be approved and included in the 2025 Capital
Budget.
Carried.
1) OCS2024-40, Roz Llewellyn, Manager, Community Services re: Award of Tender OCS-
RFT24-025 Shanty Bay Fire Hall Renovation.
Motion No. C241211-16
Moved by Young, Seconded by Schell
Be it resolved
1. That OCS2024-40, Roz Llewellyn, Manager, Community Services re: Award of Tender
OCS-RFT24-025 Shanty Bay Fire Hall Renovation be received and adopted;
2. That Tender OCS-RFT24-025 Shanty Bay Fire Hall Renovation be awarded to Standen
Contracting Ltd. in the amount of $569,300. plus HST;
3. That the variance be funded from the Facility Replacement Reserve
4. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
Carried.
Page 10 of 22
Page 16 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
12. Reports of Municipal Officers for Information Only:
a) Shawn Binns, CAO; and Shannon Johnson, Director, Finance/Chief Financial Officer re:
Presentation of 2025-2026 Budget Process & Assumptions.
Motion No. C241211-17
Moved by Hutcheson, Seconded by Clark
Be it resolved that the report, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) Shawn Binns, CAO; and Shannon Johnson, Director, Finance/Chief Financial Officer re:
Presentation of 2025-2026 Budget Process & Assumptions.
Carried.
13. Reports and Announcements of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Mayor Greenlaw, Councillors
Hutcheson, Bard, and Schell.
14. Consent Agenda:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on September 27,
2024.
Staff Recommendation: Receive for Information Only.
b) Minutes of Barrie Public Library Board meeting held on October 24, 2024.
Staff Recommendation: Receive for Information Only.
c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics:
November, 2024.
Staff Recommendation: Receive for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of October 25, 2024 meeting
and Highlights of November 22, 2024 meeting.
Staff Recommendation: Receive for Information Only.
e) Correspondence dated November 28, 2024 from Hon. Paul Calandra, Minister of
Municipal Affairs and Housing (MMAH) re: Additional Housing Units.
Staff Recommendation: Receive for Information Only.
Page 11 of 22
Page 17 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
f) Correspondence dated November 29, 2024 from Michael Kerzner, Solicitor General,
Office of the Solicitor General re: Additional Provincial Support.
Staff Recommendation: Receive for Information Only.
g) Township of Oro-Medonte, Notice re: Holiday Shutdown and January Council Meeting
Schedule.
Staff Recommendation: Receive for Information Only.
h) Correspondence from Crime Stoppers Simcoe Dufferin Muskoka re: Request for
Proclamation, January, 2025 "Crime Stoppers Month"; and Request for a Flag Raising.
Staff Recommendation: Receive, Proclaim, Approve Flag Raising, Staff Proceed
Accordingly.
i) Correspondence from Alzheimer Society of Simcoe County re: Request for
Proclamation, "Alzheimer's Awareness Month" January 2025.
Staff Recommendation: Receive, Approve, Staff Proceed Accordingly.
Motion No. C241211-18
Moved by Bard, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed:
a) Minutes of Lake Simcoe Region Conservation Authority meeting held on
September 27, 2024.
Received for Information Only.
b) Minutes of Barrie Public Library Board meeting held on October 24, 2024.
Received for Information Only.
c) Correspondence from Orillia Public Library re: Township of Oro-Medonte Statistics:
November, 2024.
Received for Information Only.
d) Nottawasaga Valley Conservation Authority re: Minutes of October 25, 2024
meeting and Highlights of November 22, 2024 meeting.
Received for Information Only.
e) Correspondence dated November 28, 2024 from Hon. Paul Calandra, Minister of
Municipal Affairs and Housing (MMAH) re: Additional Housing Units.
Received for Information Only.
Page 12 of 22
Page 18 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
f) Correspondence dated November 29, 2024 from Michael Kerzner, Solicitor
General, Office of the Solicitor General re: Additional Provincial Support.
Received for Information Only.
g) Township of Oro-Medonte, Notice re: Holiday Shutdown and January Council
Meeting Schedule.
Received for Information Only.
h) Correspondence from Crime Stoppers Simcoe Dufferin Muskoka re: Request for
Proclamation, January, 2025 "Crime Stoppers Month"; and Request for a Flag
Raising.
Received, Proclaimed, Approved Flag Raising, Staff Proceed Accordingly.
i) Correspondence from Alzheimer Society of Simcoe County re: Request for
Proclamation, "Alzheimer's Awareness Month" January 2025.
Received, Approved, Staff Proceed Accordingly.
Carried.
15. Communications/Petitions:
a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Report
Motion No. C241211-19
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1. That the report as presented by John Ewart, Ewart O'Dwyer, Integrity Commissioner
(I.C.) be deferred; and
2. That the report be returned to the Integrity Commissioner for further review.
Carried.
Page 13 of 22
Page 19 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
b) Correspondence dated December 2, 2024 from Andrew Emmans, Vice-President of the
Board of Directors, on behalf of the Oro-Medonte Chamber of Commerce and Tourism
re: 2024 Funding Request.
Councillor Schell declared a conflict of interest on Item 15b) Correspondence dated
December 2, 2024 from Andrew Emmans, Vice-President of the Board of Directors, on
behalf of the Oro-Medonte Chamber of Commerce and Tourism re: 2024 Funding Request.
Councillor Schell submitted the following: My Spouse is employed by the Chamber of
Commerce. Councillor Schell left the room during the discussion of this item and was not
present for the vote of the item.
Andrew Emmans provided additional comments for clarification.
Motion No. C241211-20
Moved by Young, Seconded by Clark
Be it resolved
1. That the correspondence dated December 2, 2024 from Andrew Emmans, Vice-
President of the Board of Directors, on behalf of the Oro-Medonte Chamber of
Commerce and Tourism re: 2024 Funding Request be received.
2. That the request to release the approved 2024 funding allocation in the amount of the
$15,000 be approved.
3. That the Oro-Medonte Chamber of Commerce and Tourism be advised of Council's
decision under the Director, Corporate Services' signature and staff proceed
accordingly.
Carried.
16. Notice of Motions:
a) Brought by Councillor Hutcheson, November 18, 2024
Notice of Motion for November 27, 2024 Council meeting
To be dealt with at the December 11, 2024 Council meeting
Whereas current police services within the Township of Oro-Medonte (hereinafter
referred to as the `Township') are provided by the Ontario Provincial Police (hereinafter
referred to as the `OPP');
And Whereas the Township and the local OPP detachment have worked in a positive,
collaborative and effective manner for many years;
And Whereas historical increases in OPP Annual Billing Statements have trended
around 5%;
Page 14 of 22
Page 20 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
Whereas the OPP submitted their 2025 Annual Billing Statement to the Township on
October 4, 2024, indicating an approximate $658,988 (23.38%) increase from 2024 to
2025, which will result in an estimated 3.1% tax levy to address this impact in 2025,
potentially leading the Township to reduce levels of important local government
services to absorb this cost;
And Whereas with a regional policing focus the Township receive limited levels of
service for the approximately $3.5 Million annual cost associated with policing;
And Whereas the Township of Oro-Medonte is home to Burl's Creek Event Grounds,
Horseshoe Resort, Mount St. Louis Moonstone, Hardwood Ski and Bike and other
tourism venues that host large scale special events requiring paid duty policing
arranged and paid for by event organizers as a component of their traffic, safety and
security plans;
And Whereas the OPP Billing Model does not provide a method to differentiate or
reconcile paid duty contracts with core policing functions associated with large scale
special events resulting in duplication of billing associated with officer overtime and
calls for service with costs being borne by the Township when paid for through paid
duty contracts;
And Whereas the Township was not consulted nor provided advance notice regarding
the significant cost increase received for OPP services;
And Whereas the Township cannot afford to absorb this unexpected and entirely
preventable increase without causing undo financial strain on our taxpayers;
Now Therefore it be resolved that the Township of Oro-Medonte wishes to dispute the
2025 OPP Annual Billing Statement and hereby requests that a fulsome review of the
OPP billing model be undertaken by the Auditor General to enhance transparency and
address the sustainability of cost escalation, opportunities for organizational efficiency,
as well as cost apportionment and duplication as in the case of large scale special
events;
And further that the Township requests the Province to reduce 2025 OPP Billing
Statement to more accurately reflect historical cost increases so that this burden is not
placed on the Township and Municipalities;
And further that the Township continue to review opportunities for enhanced
responsiveness to specific community policing needs and reporting through the
Couchiching Police Services Board;
And Further that a copy of this resolution be sent to the Honourable Doug Ford,
Premier of Ontario, the Honourable Michael Kerzner, Solicitor General, the Honourable
Shelley Spence, Auditor General, Honourable Doug Downey, MPP, Honourable Jill
Page 15 of 22
Page 21 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
Dunlop, MPP, the County of Simcoe and all 329 municipalities serviced by OPP under
the Mayor's signature.
Councillor Hutcheson provided a current update, as the Mover of the Notice of Motion
and the Notice of Motion was adjusted accordingly.
Motion No. C241211-21
Moved by Hutcheson, Seconded by Schell
Whereas current police services within the Township of Oro-Medonte (hereinafter referred to
as the `Township') are provided by the Ontario Provincial Police (hereinafter referred to as
the `OPP');
And Whereas the Township and the local OPP detachment have worked in a positive,
collaborative and effective manner for many years;
And Whereas the OPP submitted their 2025 Annual Billing Statement to the Township on
October 4, 2024, indicating an approximate $658,988 (23.38%) increase from 2024 to 2025;
And Whereas the Township received correspondence from the Solicitor General on
November 29, 2024 outlining a number of reductions positively impacting communities
across Ontario with police services provided by the OPP. These reductions equate to
approximately $508,071 savings for the Township's 2025 OPP billing, resulting in an
estimated 2025 annual billing of $2,969,454 for police services;
And Whereas the Township wishes to express its gratitude for the timely and responsive
Provincial financial support to address the 2025 impact to Township ratepayers;
And Whereas the Province has committed to examine options for reviewing the OPP billing
model to ensure that it meets the needs of communities across the province;
And Whereas the Township of Oro-Medonte is home to Burl's Creek Event Grounds,
Horseshoe Resort, Mount St. Louis Moonstone, Hardwood Ski and Bike and other tourism
venues that host large scale special events requiring paid duty policing arranged and paid for
by event organizers as a component of their traffic, safety and security plans;
And Whereas the OPP Billing Model does not provide a method to differentiate or reconcile
paid duty contracts with core policing functions associated with large scale special events,
resulting in duplication of billing associated with officer overtime and calls for service, with
costs being borne by the Township when paid for through paid duty contracts;
And Whereas the Township will face cost escalation pressures for policing services again in
2026;
Page 16 of 22
Page 22 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
Therefore, be it resolved that the Township of Oro-Medonte requests that a fulsome review
of the OPP billing model be undertaken to enhance transparency and address the
sustainability of cost escalation and cost apportionment, to review opportunities for
organizational efficiency, and eliminate any duplication in billing structure as in the case of
large-scale special events;
And Further, that a copy of this resolution be sent to the Honourable Doug Ford, Premier of
Ontario, the Honourable Michael Kerzner, Solicitor General, the Honourable Shelley Spence,
Auditor General, Honourable Doug Downey, MPP, Honourable Jill Dunlop, MPP, the County
of Simcoe, and the Association Municipalities of Ontario under the Mayor's signature.
Carried.
b) Brought by Councillor Schell, December 2, 2024
Notice of Motion for December 11 , 2024 Council meeting
To be dealt with at the January 22, 2025 Council meeting
Whereas Simcoe County Council has passed changes to the composition of County
Council and to the financial remuneration for its members;
And Whereas Doug Ford, Premier of Ontario has publicly expressed extreme
displeasure at the "167%" raise in pay Simcoe County Councillors voted for
themselves.
And Whereas The raises are being implemented at a time when the Township cannot
afford to absorb unexpected and entirely preventable increases without causing undo
financial strain on our taxpayers;
And Whereas the Triple Majority regulations for changes to the composition of County
Council requires Oro-Medonte Council, as a whole, to vote on changes;
And Whereas member municipalities of Simcoe County have communicated their lack
of support for the change in composition and to the timing of the implementation for
the huge raise in pay they voted themselves;
And Whereas Oro-Medonte Councillors have not been consulted, nor do they have
any control over how their member representatives to County Council from Oro-
Medonte vote at the County level;
And Whereas the County of Simcoe will be reconsidering the composition of County
Council at its next meeting, there could also be reconsiderations in remuneration at
future meetings;
Page 17 of 22
Page 23 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
Now Therefore be it resolved
1. That Oro-Medonte Councillors formally have their positions recorded in the public
record to make its representatives to Simcoe County Council aware of their
positions by voting separately on the following in accordance with the
recommendations made by the County Council Governance Committee.
2. That the Township of Oro-Medonte supports the reduction in County Council
composition to be composed of 16 Councillors and a full time Warden for a total
of 17 members.
3. That increases to County Council remuneration be delayed until the next term of
County Council in accordance with customary practices for the timing of changes
in remunerations.
Motion No. C241211-22
Moved by Schell, Seconded by Bard
Be it resolved that Section 14.16 c) of Procedural By-law No. 2023-043, as amended, be
waived to allow discussion and consideration of Item 16b), Notice of Motion from Councillor
Schell, at the December 11 , 2024 Council meeting as opposed to the January 22, 2025.
Carried.
Motion No. C241211-23
Moved by Schell, Seconded by Bard
Whereas Simcoe County Council has passed changes to the composition of County Council
and to the financial remuneration for its members;
And Whereas Doug Ford, Premier of Ontario has publicly expressed extreme displeasure at
the "167%" raise in pay Simcoe County Councillors voted for themselves.
And Whereas The raises are being implemented at a time when the Township cannot afford
to absorb unexpected and entirely preventable increases without causing undo financial strain
on our taxpayers;
And Whereas the Triple Majority regulations for changes to the composition of County Council
requires Oro-Medonte Council, as a whole, to vote on changes;
And Whereas member municipalities of Simcoe County have communicated their lack of
support for the change in composition and to the timing of the implementation for the huge
raise in pay they voted themselves;
And Whereas Oro-Medonte Councillors have not been consulted, nor do they have any
control over how their member representatives to County Council from Oro-Medonte vote at
the County level;
Page 18 of 22
Page 24 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
And Whereas the County of Simcoe will be reconsidering the composition of County Council
at its next meeting, there could also be reconsiderations in remuneration at future meetings;
Now Therefore be it resolved
1. That Oro-Medonte Councillors formally have their positions recorded in the public record
to make its representatives to Simcoe County Council aware of their positions by voting
separately on the following in accordance with the recommendations made by the
County Council Governance Committee.
2. That the Township of Oro-Medonte supports the reduction in County Council
composition to be composed of 16 Councillors and a full time Warden for a total of 17
members.
3. That increases to County Council remuneration be delayed until the next term of County
Council in accordance with customary practices for the timing of changes in
remunerations.
Defeated.
Recorded Vote Requested by Councillor Schell
Councillor Schell Yea
Councillor Young Nay
Councillor Bard Nay
Councillor Clark Nay
Councillor Hutcheson Nay
Deputy Mayor Lavoie Nay
Mayor Greenlaw Nay
17. By-Laws:
a) 2024-128: A By-law to Implement an Administrative Monetary Penalty System in the
Township of Oro-Medonte.
b) 2024-130: A By-law to permanently stop up, close and sell part of the Original Road
Allowance between Lots 10 and 11, Concession 7 (geographic Township of Medonte),
Township of Oro-Medonte more particularly described as Parts 2 and 3, Registered Plan
51 R-34651, Township of Oro-Medonte, County of Simcoe.
c) 2024-134: A By-law to provide for the Imposition of Fees or Charges and to Repeal By-
law No. 2024-094 (Fees and Charges By-law).
d) 2024-136: A By-law to authorize the execution of the Ontario Transfer Payment
Agreement Housing-Enabling Water Systems Fund.
Page 19 of 22
Page 25 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
Motion No. C241211-24
Moved by Young, Seconded by Bard
Be it resolved that By-Law Nos. 2024-128, 2024-130, 2024-134 and 2024-136:
a) 2024-128: A By-law to Implement an Administrative Monetary Penalty System in the
Township of Oro-Medonte.
b) 2024-130: A By-law to permanently stop up, close and sell part of the Original Road
Allowance between Lots 10 and 11, Concession 7 (geographic Township of Medonte),
Township of Oro-Medonte more particularly described as Parts 2 and 3, Registered Plan
51 R-34651, Township of Oro-Medonte, County of Simcoe.
c) 2024-134: A By-law to provide for the Imposition of Fees or Charges and to Repeal By-
law No. 2024-094 (Fees and Charges By-law).
d) 2024-136: A By-law to authorize the execution of the Ontario Transfer Payment
Agreement Housing-Enabling Water Systems Fund.
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
18. Closed Session Items:
a) Motion to go In Closed Session.
Motion No. C241211-25
Moved by Clark, Seconded by Young
Be it resolved that we do now go in Closed Session at 8:37 p.m. to discuss
• Solicitor-client privilege; Litigation affecting the municipality; (Short Term Rentals
(STR's)).
Carried.
Page 20 of 22
Page 26 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11, 2024.
b) Motion to Rise and Report.
Motion No. C241211-26
Moved by Bard, Seconded by Hutcheson
Be it resolved that we do now Rise at 9:12 p.m. and Report on the Closed Session Item 18
c) Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager,
Planning, Special Projects re: Litigation affecting the municipality; Solicitor-client
privilege (Short Term Rentals (STR's)).
Carried.
c) Brent Spagnol, Director, Development Services; George Vadeboncoeur, Manager,
Planning, Special Projects re: Litigation affecting the municipality; Solicitor-client
privilege (Short Term Rentals (STR's)).
Councillor Schell declared a conflict of interest on Item 18c) Brent Spagnol, Director,
Development Services; George Vadeboncoeur, Manager, Planning, Special Projects re:
Litigation affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)).
Councillor Schell submitted the following: I own and operate a short-term rental in the
Township. Councillor Schell was not present during the discussion.
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Laura Dean, Aird & Berlis LLP; Janette Teeter, Supervisor, Clerk's
Services/Deputy Clerk.
Motion No. C241211-27
Moved by Lavoie, Seconded by Young
Be it resolved
1. That the confidential memorandum correspondence dated October 7, 2024 from Aird &
Berlis LLP and presented by Brent Spagnol, Director, Development Services, George
Vadeboncoeur, Manager, Planning, Special Projects and legal counsel re: Litigation
affecting the municipality; Solicitor-client privilege (Short Term Rentals (STR's)) be
received.
2. That staff and legal counsel proceed as directed.
Carried.
Page 21 of 22
Page 27 of 180
5.a) Minutes of Council meeting held on Wednesday, December 11 , 2024.
Council Meeting Minutes — Wednesday, December 11 , 2024.
19. Confirmation By-Law:
a) 2024-135: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, December 11, 2024.
Motion No. C241211-28
Moved by Schell, Seconded by Clark
Be it resolved that By-Law No. 2024-135: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, December 11 , 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
20. Adjournment:
a) Motion to Adjourn.
a�
Motion No. C241211-29
Moved by Young, Seconded by Lavoie
Be it resolved that we do now adjourn at 9:14 p.m.
Carried.
Mayor, Randy Greenlaw Clerk, Yvonne Aubichon
Page 22 of 22
Page 28 of 180
11 .a) DS2025-004, George Vadeboncoeur, Manager, Planning Special Project...
Toumship o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: George Vadeboncoeur, Manager, Planning Special Projects
Meeting Date: January 22, 2025
Report No.: DS2025-004
Subject: Options Report to Address Illegal Short-Term Rental
Accommodations in Oro-Medonte
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. DS2025-004 be received and adopted.
2. That Council approve Option #4— Implement a Licensing Program for Legal Short-
Term Rental Accommodation and Bed and Breakfast uses as well as continue to
seek compliance through Orders Under the Municipal Act (Section 440), where
necessary to prohibit illegal Short-Term Rental Accommodations.
3. That Council direct staff to prepare a draft Licensing By-law as recommended in
the report
4. That Council direct staff to host a public information/consultation session on the
draft licensing by-law, which would include:
a) information on how it relates to the licensing of legal STRAs only permitted in
two Zones in the Township and Bed and Breakfast establishments
b) information on the requirements to obtain a license
c) steps the Township would take to enforce the Licensing By-law if enacted by
Council
d) information on the administrative monetary penalty system and how it works
5. That Council direct staff to continue to explore third-party enforcement services
provided by Granicus Host Compliance Services.
6. That staff report back to Council on the comments received at the public
information/consultation session and recommended next steps.
Introduction
Development Services January 22, 2025
Report No. DS2025-004 Page 1 of 13
Page 29 of 180
11 .a) DS2025-004, George Vadeboncoeur, Manager, Planning Special Project...
The purpose of this Options Report is to provide Council with options in dealing with
illegal short-term rental accommodations (STRA) in Oro-Medonte. It follows DS2024-
093 Information Report presented to Council on September 11, 2024 and the Council
Education Session on Municipal Licensing held on October 16, 2024 - Report DS2024-
124 Council Education Session Short-Term Rentals.
Both reports provided background information regarding the history of STRA's in Oro-
Medonte. The first report outlined actions that Council and Staff have taken since 2017
to date to address this issue. The Council Education session provided information on
the challenges using a Zoning By-law to enforce illegal STRA's and options Council
could consider including introducing licensing of legal short-term rentals.
Granicus, a third-party provider of enforcement services through their "Host
Compliance" platform identified 365 STRA listings representing 294 unique rental units
in Oro-Medonte from their search of over 100 on-line sites as of October 2024 (Stats
from August 2020: 265 listings/221 unique rental units). The number of rental units is
less than the listings as some properties are listed on municipal websites which
represent a double count for the same unit.
Short-term rentals in Oro-Medonte as of October 2024
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p � ®Shox PdY9e Slra Palryan•ISOm M151eWcn 6 Qe�
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m :...:.,a<r ♦ Expedlaawned
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*Granicus Host Compliance's pricing is based on the count of listings and rent of units that would need be to analyzed and monitored for
compliance.In terms of listings,this number is 389 as we will expand our search area by several hundred yards beyond th e borders of
granicus.com Oro-Medonte to capture all relevant listings.Source:Granicus Host Compliance Proprietary Data
Enforcement Tools
Zoning By-law
Section 3.0 of the Township' s Zoning By-law By- law 97- 95 outlines that the only uses
permitted in each zone are those specified in the by- law.
Development Services January 22, 2025
Report No. DS2025-004 Page 2 of 13
Page 30 of 180
11 .a) DS2025-004, George Vadeboncoeur, Manager, Planning Special Project...
The various Residential (R1, R2, RUR1, RUR2) Zones are defined by their reference to
"dwelling units", as an example a "single detached dwelling means" a building
containing only one dwelling unit".
Dwelling unit is defined as "Means one or more rooms in a building, designed as, or
intended as, or capable of being used or occupied as a single independent
housekeeping unit and containing living, sleeping, sanitary and food preparation
facilities or facilities for the installation of kitchen equipment and has an independent
entrance. For the purposes of this By-law, a dwelling unit does not include any
commercial accommodation or a recreational trailer."
Commercial Accommodation is not listed as a permitted use in any of the Township's
Residential Zones.
Short Term Rental Accommodations (STRA's) are only permitted in certain zone
categories. They are only permitted within the Village One (V1) and Residential Two,
exception 123 (R2-123) Zones.
A time-share is another form of an STRA. These types of uses are only permitted in the
following areas:
• Horseshoe Resort Condos
• The Carriage Hills and Carriage Ridge developments.
Bed and Breakfast uses are another form of STRA and are only permitted as of right in
the Agriculture/Rural Zone (A/RU) or Private Recreation (PR) Zone under the Zoning
By-law. They are permitted elsewhere by exception approved through a Zoning
Amendment.
In July 2020 Council introduced a definition of "Commercial Accommodation"to the
Zoning By-law, which was challenged to the Ontario Lands Tribunal (OLT). The OLT
rescinded the by-law and upon appeal, the Superior Court supported the OLT decision.
The Court recognized that the current Zoning By-law already prohibits commercial
accommodation in dwelling units, but stated it must be something "other than simply
renting a dwelling unit for money".
The Court goes on to suggest that the term "commercial accommodation"in the current
definition of dwelling unit, "... could mean that temporary accommodation provided as
part of an ongoing commercial enterprise akin to a hotel, motel, resort or bed and
breakfast are prohibited as commercial accommodations."
The challenge lies in gathering the required evidence that would satisfy the Court that a
particular property is being rented for commercial purposes. The education session
informed Council that the evidence threshold for a successful conviction under the
Zoning By-law is very high, costly and difficult to achieve for a number of reasons that
are out of Township control such as uncooperative witnesses.
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enforce illegal STRA's. The conclusion many municipalities have reached is that it is
very difficult to enforce STRA's in residential neigbourhoods under the provisions of a
Zoning By-law due to the evidence required to secure a conviction. Even if the
municipality is able to secure a conviction, the fines are quite minimal and do not come
anywhere near the cost of bringing a matter to Court.
Other Township of Oro-Medonte Regulatory By-laws
The Township has several by-laws in place that regulate issues associated with STRA's
such as noise, dogs at large, on-street parking, garbage accumulation, open-air
burning, etc. All of these by-laws can be used to deal with issues that arise from
STRA's.
Section 440 of the Municipal Act
Section 440 of the Ontario Municipal Act, 2001 (Municipal Act) provides a municipality
with the option of seeking an injunction by the Court to restrain an activity that is not
permitted. It is found under the chapter dealing with General Enforcement Powers. The
Section states:
"Power to restrain
"440 If any by-law of a municipality or by-law of a local board of a municipality under this
or any other Act is contravened, in addition to any other remedy and to any penalty
imposed by the by-law, the contravention may be restrained by application at the
instance of a taxpayer or the municipality or local board. 2006, c. 32, Sched. A, s. 184.
request for an injunction under s. 440 of the Municipal Act to any charges brought under
the Provincial Offences Act."
Under this section a municipality may bring an application to the Superior Court for
injunctive relief (injunction) prohibiting the illegal use from occurring. Evidence must be
provided to the Court to support the application. It can be an expensive process,
ranging in cost from $10,000 to $30,000 per application. Typically, this section is used if
the matter is flagrant or there are life safety issues to be addressed.
In a recent case provided to the writer pertaining to an illegal STRA, evidence was
provided by Municipal Law Enforcement outlining the actions taken to address the
illegal use and affidavits from three neighbours indicating the use was taking place.
Based on this information the Court issued an order prohibiting the illegal STRA use.
Such evidence requires the cooperation of the affected parties which is not always easy
to obtain as complainants may not be comfortable with divulging their identity.
Municipal Licensinq
Under the Municipal Act, municipalities can enact licensing by-laws to regulate and
govern STRA units. Specifically, Section 8(3) authorizes a municipality to provide for a
system of licenses and further Section 151 details the requirements for licensing of
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grant or revoke a licence, and impose conditions on a licence holder.
The Township of Oro-Medonte has several licensing by-laws that address, Dog tags,
Fireworks, Hawkers & Peddlers, Kennels, Special Events, Lottery and Refreshment
Stands under separate by-laws. The by-laws specify the requirements for licensing
including the payment of license fees, submission of various inspections/reports from
outside agencies and inspections from Township staff. Each By-law has a requirement
that the use be confirmed by the Planning Department as a permitted use.
All businesses in the specified uses listed under a Licensing By-law have to be licensed
to operate. If a business is operating without a licence, it is in violation of the By-law.
The owner of the business could be fined under the By-law for various offences listed in
the by-law. For example, if the by-law restricted the advertising of a business that was
not licensed, a person advertising a business that is not licensed on an internet platform
would be guilty of an offence. Fines could be imposed for each day the business is
operating without a licence or advertises without a licence.
Additionally, Section 447 of the Act provides the municipality with the authority to close
a premises that has contravened the by-law.
In Oro-Medonte licensing administration is undertaken by Municipal Law Enforcement
with input from other Departments such as Planning, Building and Fire and Emergency
Services.
Licensing fees are established based on recovering the costs of administering the
licensing program.
A review of STRA Licensing By-laws from benchmark municipalities includes the
following highlights:
• Definitions and clarity between a principal dwelling and a secondary residence,
clearly identifying that the principal dwelling is on record as being licensed.
• Definition for a "Responsible Person" who is responsible for the operation of the
STRA in accordance with the license.
• Definition of a "Short Term Rental Accommodation" as being that of a single-
family dwelling that is rented for less than 30 days.
• Definition for "commercial activities" meaning activities hosted at the property that
involve costs or monies for services, and would include such things as weddings,
retirement parties, music events.
• Provides a class of licence for operators of STRA's that own multiple properties
and sets maximums on number of days per year rented, number of consecutive
nights of stays and maximum number of residents.
• Prohibits advertising of the STRA without a licence.
• Limits the number of occupants to 2 persons per guest room, which includes
rooms with pull out couches and murphy beds,
• Sets a term for each licence to expire at the end of each year or upon sale of
property.
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• rooms, name and contact information of the Responsible Person and payment of
any fees.
• Requirement that each property have one parking space per guest room; require
that parking of vehicles occur in a designated parking area; require that
documents be available for guests such as the Renters Code of Conduct, and
require a Fire Extinguisher in all cooking spaces.
• Sets outs the terms for revoking licence or refusing licences, including counting
of "strikes" when a violation of the licence has occurred and that if two strikes are
recorded in a 12-month period a licence may be refused.
• Provides a Schedule of Set Fines under Part 1 of the Provincial Offences Act, in
which the fines range but are generally $1,000 to $2,000 for matters such as,
operating a short-term rental without a licence or renting a room that is not an
approved guest room.
Benchmarking
City of Niagara Falls
The City of Niagara Falls uses the term Vacation Rental Unit (VRU) to describe STRA's
in it's municipality. VRUs are only permitted in three specific commercial zones and by
exception in residential areas. The City has a comprehensive licensing by-law for VRUs
(enacted in 2018 and last amended in 2021) and provides a list of legal licenced VRUs
on its website. The City does not have an Administrative Monetary Penalty (AMPS)
program in place for VRUs.
City of Orillia
City of Orillia staff interpret the City's Zoning By-law as permitting a variety of residential
uses, including rental uses of any duration in residential zones.
The City implemented a comprehensive licensing By-law for STRAs in September of
2023 with a limit of 150 licensed STRAs permitted to operate per calendar year. The
City has a very informative page on their website (Link to Orillia STR Website) dealing
with short-term rentals, including a list of approved STRAs with municipal addresses.
Administration and Enforcement is conducted by Municipal Law Enforcement and
people are urged to call the responsible person if they have an after-hours complaint
and then municipal law enforcement if they are not satisfied. "Host Compliance"
(Granicus) supports Municipal Law Enforcement. An AMPS program is in place within
the City of Orillia.
Town of Penetanguishene
The Town of Penetanguishene's Zoning By-law permits STRAs in two specific zones. It
implemented a licensing program to regulate and govern STRAs in 2023. The Town of
Penetanguishene also has an informative website (Link to Town of Penetanguishene
STR Webpage)
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support provided by "Host Compliance". An AMPS program is in place within the Town
of Penetanguishene.
Town of Collingwood
The Town of Collingwood's recently amended its Zoning By-law to permit STRAs in its
residential zones to align the Zoning By-law with its new licensing regime They were not
permitted previously (Link to Town of Collingwood Webpage).
Collingwood launched Phase 1 of its licensing program in February 2024, the licensing
of Bed and Breakfast establishments (Class A). On January 6, 2025, it launched Phase
2 with the licensing of Principle Residence STRA (Class B) and Additional Residence
STRA (Class C) (Additional Dwelling Unit on the same lot).
A maximum of 200 licenses is permitted. Administration and Enforcement is conducted
by Municipal Law Enforcement with after-hours complaint support provided by the OPP.
For 2025 staff are recommending engaging "Host Compliance" to assist with after-hours
enforcement. An AMPS program is in place within the Town of Collingwood.
Town of Huntsville
The Town of Huntsville Zoning permits STRAs in three specific residential zones. A
licensing by-law to regulate and govern STRAs was passed in 2020. Its STRAs website
(Link to Town of Huntsville Webpage) lists licensed STRAs by address that are linked to
location
Administration and Enforcement is conducted by Municipal Law Enforcement with
support provided by "Host Compliance". An AMPS program is in place within the Town
of Huntsville.
Township of Lake of Bays
The Township of Lake of Bays' Zoning By-law permits STRAs in principle residences
located in a variety of commercial zones.
A Licensing By-law for STRAs came into effect January 1, 2022 and was updated in
May 2024. Its STRAs website (Link to Township of Lake of Bays STR Licensing
Webpage) lists licensed STRs by address that are linked to location.
Administration and Enforcement is conducted by Municipal Law Enforcement with
complaint support provided by "Host Compliance". An AMPS program is in place in the
Township of Lake of Bays.
Township of Ramara
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current consolidation on the Township's website (Link to Township of Ramara STR
Webpage) the Zoning By-law does not have any reference to STRAs. The definition of
dwelling unit does not include reference to commercial accommodation.
The Township of Ramara STRA licensing by-law was adopted in 2020 and has seen a
number of amendments, with the last one approved in February 2023 to implement
an AMPS penalty framework. The Licensing By-law includes a stipulation that a
STRA license will not be granted to a property owner within 300 metres (984 feet) of an
existing STRA licensed property.
STRA location mapping is available on its website along with contact information of the
responsible person appointed by the operator. Administration and Enforcement is
conducted by Municipal Law Enforcement.
Township of Severn
The Township of Severn Zoning By-law does not permit a tourist home, tourist
establishment or commercial accommodation unit in any residential zone.
STRAs are not permitted in any residential zone and the by-law specifically states in the
definition of a dwelling unit that a commercial accommodation that is a tourist
establishment is not permitted.
Tourist establishments are only permitted in three commercial zones and the
Greenlands Zone (existing only). The Township does not license tourist homes, tourist
establishments or commercial accommodations. Enforcement is conducted by
municipal Law Enforcement. Complainants are also encouraged to contact the platform
the rental is listed on. Information is provided on the Township website (Link to
Township of Severn Webpage).
Administrative Monetary Penalty System (AMPS)
In 2014, Ontario Regulation 333/07 came into effect, under the Municipal Act, S.O.
2001, c. 25, as amended allowing municipalities to administer set fines/monetary
penalties under an Administrative Monetary Penalty Program (AMP Program) for the
issuance of parking infractions.
The Municipal Act, S.O. 2001, c.25, as amended, Part XIV Enforcement, Section
434.1(1) Administrative Penalties, as well as other sections contain the authority to
establish and set up the AMP program not only for parking but as another tool to assist
the municipality in promoting compliance related to enforcement of various By-laws.
The purpose of these sections was to remove the burden of parking tickets and other
provincial offences from the court system to free up time and possibly expedite the
process for municipalities.
AMPS is an alternative process to proceeding to Provincial Offences Court to have a
charge adjudicated. It does not apply to charges under the Planning Act. Under an
AMPS' program, a fee is levied and the offender pays the penalty directly to the
municipality. The offender can appeal the fee, which is then heard by an independent
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process altogether.
Many municipalities in Ontario have moved to an Administrative Monetary Penalty
System (AMPS) due to the delays in proceeding to Provincial Court, the standard of
proof required to secure a conviction (beyond a reasonable doubt versus balance of
probabilities) and the low level of fines imposed.
The Township recently put an AMPS program in place. At the March 27, 2024, Council
meeting the Manager of Municipal Law Enforcement introduced Council to the AMPS
program under report DS2024-026. At the November 27, 2024, Council meeting a Draft
AMPS By-law was introduced to Council under report DS2024-144 and on December
11, 2024 Council enacted By-law No. 2024-128, an Administrative Monetary Penalty
By-law.
Third Party Enforcement
It is noted through the benchmarking exercise outlined earlier that a number of
municipalities use a software tool from a third-party company called Granicus.
(website: Granicus.com). The tool is called "Host Compliance" and there is a menu of
services relating to the enforcement of STRAs, including address identification,
permitting and registration, tax collection, compliance monitoring, rental activity
monitoring, complaints hotline services, and regulations consulting that a municipality
can choose from depending on their needs.
The writer and the Chief Municipal Law Enforcement Officer met with a Granicus
representative to discuss the various modules and discuss services that might be
helpful to Oro-Medonte. From the review and looking at common practice, most
municipalities subscribe to the following three modules:
1. Address Identification Module — Automated monitoring of 60+ STRA websites
and on-line dashboards with complete address information and screenshots of all
identifiable STRAs provided to the municipality.
2. Compliance Monitoring — Ongoing monitoring of STRAs for zoning and permit
compliance coupled with systemic outreach to illegal STRA operators with no
licence. Granicus and Town staff can contact property owners directly to address
illegal STRAs.
3. 24/7 Hotline — Members of the public can use the 24/7 hotline by phone call or
text to report, prove, and resolve non-emergency (i.e. noise, parking, etc.) STRA
related problems in real-time. Granicus contacts the property owner or person
responsible for the STRA to address the complaint. Town staff are notified when
a complaint is received to take appropriate action as per the Licensing By-law.
System integration between the Town and Granicus is required in order to share
licensing information. Pricing is based on the number of STRAs in the municipality.
Granicus estimated the annual cost for Oro-Medonte for the three modules outlined
above would be approximately $13,000, plus HST.
Options
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standard way to regulate STRAs in Ontario, therefore each municipality must determine
its own approach. There are also restrictions as to what can be regulated through
planning policies, such as the Zoning By-law and Official Plan. Only a limited number of
municipalities in Ontario have entirely prohibited STRAs, given the many challenges
with enforcing a ban.
Described in detail below are four options for Council's consideration with respect to
regulating STRAs in Oro-Medonte.
1. Use the Zoning By-law
Under this option the Township would continue to use the Township Zoning By-law and
other municipal regulatory by-laws to enforce STRAs operating contrary to the
provisions of the Zoning By-law.
This option on its own merit is not recommended as the enforcement of illegal STRAs
under the Zoning By-law is difficult due to the level of proof required to prove
commercial accommodation to secure a conviction. In addition, the province excluded
Zoning By-law infractions from being included under AMPS, which means all offences
have to proceed to Provincial court and be adjudicated there with the challenges
mentioned earlier. Finally, if successful the fines imposed, in particular for a first offence
are minimal.
2. Use Section 440 of the Ontario Municipal Act
Under this option the Township would implement an Enforcement Program Using
Section 440 of the Ontario Municipal Act, 2001 to seek orders from the Court prohibiting
STRAs operating in residential zones where they are not permitted under the Zoning
By-law.
This option on its own merit is not being recommended as a stand-alone option given
the time and evidentiary requirements. It requires a submission to the court along with
affidavits from witnesses indicating that the property is being used for commercial
purposes. The property owner is provided the opportunity to refute the evidence being
provided to the Court. The onus rests with the municipality to demonstrate that a
commercial activity is taking place in contravention of the Zoning By-law. Third party
enforcement assistance outlined above would assist in the evidence gathering. It can be
expensive to prepare the material for court.
Members of the community impacted by illegal STRAs have shared their preference
that the municipality implement a Section 440 program in support of the provisions of
the Zoning By-law as a first step. Staff are of the view that this tool can best work in
combination with a licensing tool described next.
3. Implement a Licensing By-law for STRAs and B&Bs
Under this option, Council would adopt a Licensing By-law making it a requirement that
a license would be needed to operate a STRA and/or a B&B in the Township. Under the
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benchma ing exercise outline e r ier, t is is t�e most Comm means o a r sing
illegal STRAs.
A Licensing By-law outlines when the municipality may issue a licence, refuse to issue
or renew a licence, and enables the suspension or revocation of a licence if infractions
occur. For example, a licence can be issued conditional upon certain criteria (e.g., proof
of fire plan, primary residency, etc.) and a requirement that the licence holder adheres
to certain performance standards (e.g., maximum occupancy, availability of a contact
person, etc.).
Oro-Medonte recently implemented an Administrative Monetary Penalties (AMPs)
program as a system/method for enforcing compliance with municipal by-laws including
Licensing By-laws. AMP penalties can be an effective deterrent to illegal operators as
any fines must be paid or they are levied on the property taxes. The implementing by-
law includes an appeal process, which is administered by the municipality.
The resources required to facilitate this option would correspond to the complexity and
extent of the STRA licensing framework.
Municipal Law Enforcement already has processes in place for the issuance of licenses
and a vacant enforcement position exists that could be filled and used to enforce illegal
STRAs. It is also preparing for the implementation of the AMPs' program. Staff
recommend that any revenue generated through a licensing program and other ancillary
fees cover the cost associated with the cost of administration and enforcement. Staff
are exploring the use of Cloud Permit to receive applications, a tool already in use by
the Building and Planning Departments.
If Council proceeds with this option, staff would propose a licence fee that recovers, to
the extent possible, administrative costs relating to licensing so that the system users
are funding the program's expenditures and costs are not passed onto other residents.
In addition, licence fees should be reasonable so that operators will willingly apply to the
Township for a license.
A review of licensing fees indicated that they range from $0 to $1,500.00 annually.
Other fees associated with licence applications (e.g., fire inspection, re-inspection) and
administrative matters (e.g., set fines, appeals) are also prescribed by municipalities to
support the licensing regime.
If Council wishes to pursue an STRA licensing by-law it will be necessary to draft the
by-law. The writer has sourced several licensing by-laws that range from the complex to
the simple. To ensure that the By-law meets Oro-Medonte requirements staff are
proposing to engage Paul Dray and Associates to prepare a draft Licensing By-law and
present it to Council at a public meeting. The estimated cost would be $11,500 for this
service.
4. Implement a Licensing By-law for STRAs and B&Bs and Use Section 440 of
the Ontario Municipal Act to seek Orders against STRAs operating illegally.
(Staff recommendation) This option would be a combination of Option 3 and 4 outlined
above. It would implement a comprehensive approach to dealing with illegal STRAs.
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11 .a) DS2025-004, George Vadeboncoeur, Manager, Planning Special Project...
Financial/Legal Implications/Risk Management
The potential cost implication is a one-time cost of$11,500 to create a Licensing By-law
and an annual cost of approximately $13,000 to provide address identification, third-
party monitoring, and complaint hotline services for the municipality.
Policies/Legislation
• Municipal Act
• Planning Act
• Township of Oro-Medonte Zoning By-law
Consultations
• Chief Administrative Officer
• Director, Development Services
• Chief Municipal Law Enforcement Officer
Aligned with the Township's recently adopted Engagement Policy— an engagement
plan/policy will be followed to inform and involve the community following Council's
direction.
Conclusion
Since 2018, Council and staff have undertaken multiple actions to regulate the short-
term rental accommodations in the Township with little success.
Over the years decisions of the OLT and Divisional Court have provided several take-
aways for staff, including confirmation that the existing definition of Dwelling Unit in the
Zoning By-law does not include Commercial Accommodation as a permitted use, which
should be sufficient for the municipality to enforce its by-law. The same OLT and
divisional Court decisions also suggested the need for the creation of a supplementary
licensing by-law to effectively deal with disruptive uses that can be associated with
problematic STRAs.
The OLT and Divisional Court also provided some guidance on the potential threshold
of evidence required. Staff are of the view that with this information it is in a position to
gather evidence and pursue orders under the Municipal Act (Section 440) against STRA
operating illegally.
At the October 16, 2024, Education Session Council heard that a comprehensive
licensing by-law that provides clear violations that can easily be identified and proven is
more effective in dealing with illegal STRAs rather than exclusively relying on a Zoning
By-law. Through benchmarking, staff have determined that licensing is a common tool
used to enforce STRAs. Third party enforcement assistance provides the evidence that
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makes it t pursue rs, m ...
makes it easier to target and deter illegal STRA operators.
If Council approves the staff recommendation, a draft licensing by-law will be prepared
and tabled with Council in February and a public meeting scheduled in March to gather
public input on the draft by-law.
Respectfully submitted;
George Vadeboncoeur, RPP,
Manager, Planning Special Projects January 14, 2024
Approvals: Date:
Brent Spagnol, Director, Development Services January 15, 2024
Shannon Johnson, Chief Financial Officer/ Treasurer January 15, 2024
Curtis Shelswell, Chief Municipal Law Enforcement Officer January 15, 2024
Shawn Binns, CAO January 15, 2024
Development Services January 22, 2025
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11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
4
Township of
Staff Report Proud HeritnQe, Excitir;� Future
To: Council
From: Shawn Binns, Chief Administrative Officer and
George Vadeboncoeur, Manager, Planning Special Projects
Meeting Date: January 22, 2025
Report No.: DS2025-005
Subject: Options Report Regarding City of Barrie Proposed Boundary
Expansion - Hemson Proposed Phase 3 Analysis and Study
Type: Requires Action
Motion No.:
Recommendation
1. That report DS2025-005 Options Report Regarding City of Barrie Proposed
Boundary Expansion - Hemson Proposed Stage 3 Analysis and Study be
received and adopted;
2. That Council inform the Office of the Provincial Land Development Facilitator that
it is prepared to continue to participate with the Township of Springwater, the City
of Barrie and the County of Simcoe as per the parameters outlined in Option 3 in
this report.
Background
On November 8, 2023, Mayor Nuttall, of the City of Barrie, made a presentation to the
Township of Oro-Medonte proposing a boundary adjustment to address Barrie's need
for additional employment lands.
These lands encompass approximately 772 hectares (1,907.65 acres) of active
farmland and environmentally sensitive features.
Development Services January 22, 2024
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11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
In February 2024 Council received staff report DS2024-017 City of Barrie Proposed
Boundary Expansion and approved Motion No.C240214-10 responding to the City's
request indicating that:
"a. the Township of Oro-Medonte does not support the City of Barrie's proposed
Municipal Boundary Expansion as presented.
b. the Township of Oro-Medonte is prepared to work with the City of Barrie to find
an amicable solution to address its employment land needs based on a
comprehensive planning process that works for Oro-Medonte, the City of Barrie,
the County of Simcoe and the Province."
In June 2024, the Minister of Municipal Affairs and Housing assigned the Provincial
Land and Development Facilitator to work with the City of Barrie, the Townships' of Oro-
Medonte and Springwater, and the County of Simcoe, "to assist the municipalities in
developing a mutually acceptable approach to enable growth in the area and achieve
local and Provincial priorities such as the creation of housing and opportunities for
employment in the boundaries between Barrie/Springwater and Barrie/Oro-Medonte."
The parties suggested, and it was agreed that as a first step, the municipalities should
objectively assess the need for additional employment and/or residential land within and
around the City of Barrie, the Township of Oro-Medonte, and the Township of
Springwater.
In September 2024, Hemson Consulting (Hemson) was engaged to undertake a "Joint
Lands Needs Analysis and Study"pertaining to the defined study area to 2051.
The draft study and staff report DS2024-154 was presented to Council and the public on
December 11, 2024. The initial phase (Stage 1 and Stage 2) included a review of
existing background studies, Official Plans, the City of Barrie's existing land supply, and
a review of the additional land needs of participating municipalities arising from growth
forecasted to 2051.
The following is a brief summary of Hemson's findings from the initial study:
• Barrie has sufficient employment lands to meet demand to 2051 with sufficient
serviced supply to address medium and long-term needs (p. 21).
• Barrie has a short supply of "shovel ready"lands and/or large parcels that are
able to accommodate for the expansion of existing businesses, or for new larger
businesses. However, "Barrie is implementing a targeted plan to accelerate the
extension of linear infrastructure in key areas within South Barrie to bring to
market"(pp 17-21).
• Acquiring additional employment lands outside of Barrie would not address short-
term supply issues (p. 21).
• Oro-Medonte has well-located employment lands that are in line with the
Township's Employment Land Strategy (p. 22)
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11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
• Barrie has a limited/weak case for a boundary adjustment in Oro-Medonte or
Springwater based solely on the need for employment land uses (p. 48).
• Barrie is challenged in meeting the residential density targets as outlined in its'
Municipal Comprehensive Review Document and Official Plan. Historical growth
pattern suggests that the density of residential development occurring in the City
of Barrie is not as it was originally anticipated/planned for (pp. 34-43).
• Barrie's rate of housing growth will need to increase to meet the City's Housing
Pledge of 23,000 units by 2031 and Long-Term Forecast. The historic rate of
growth from 2006-2021 has been 625 units. To achieve this pledge, the City
would require a substantial increase in housing starts, an average of 2,300 units
per year from 2022-2031 (pp. 34-37).
• Based on Barrie's proposed greenfield development density, and typical
suburban greenfield density, it is anticipated Barrie will run out of greenfield land
needed to accommodate its planned density or typical suburban density in
approximately 2041. It will need between 265 (654 acres) hectares and 630
hectares (1,557 acres) to accommodate its residential and community lands
needs (commercial, small-scale employment, parks, institutional, etc.). Hemson
is also suggesting that if an annexation is being considered an additional range
of 125 (309 acres) ha to 300 ha (741 acres) of employment land be provided so
that the expanded area can be developed as a complete community (p. 48).
• The Township of Oro-Medonte's Official Plan does not contemplate the creation
of new settlement areas (pp. 40-43) and the development of
residential/community uses adjacent to Barrie would require the need for
servicing agreements and associated governance structure should Municipal
borders be maintained (p.49).
Hemson outlined two options for future discussion:
1. Maintain municipal boundaries
- Surrounding municipalities to absorb growth
- Servicing Agreements and potential regional governance model required over
time
2. Adjust municipal boundaries
- Annexation of lands to accommodate the City of Barrie's land needs
Following receipt of the Hemson Report, Council passed a motion to receive the report
indicating:
1. "That the Township of Oro-Medonte continue to engage with the Office of the
Provincial Land and Development Facilitator, Hemson Consulting, and the
Township of Springwater, the City of Barrie and the County of Simcoe to develop
a draft work plan to further review, support, and consider the options identified in
the report, and the costs to complete the proposed scope of work;
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Report No. DS2025-005 Page 3 of 10
Page 44 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
2. That staff report back to Council with recommended next steps, proposed work
plan, and associated costs at the January 2025 Council meeting"
Hemson made the same presentation to Township of Springwater and City of Barrie
Council.
Springwater Township Direction
Springwater Council received the presentation and supported continuing to engage with
the Office of the Provincial Land and Development Facilitator, Hemson Consulting, the
City of Barrie, Township of Oro-Medonte, and the County of Simcoe to consider Stage 3
scope of work.
City of Barrie Direction
After the presentation and question and answer period was over, Barrie Council passed
the following motion:
"Whereas The City of Barrie, is forecast to experience significant population and
employment growth to 2051;
And Whereas to address this growth, Hemson Consulting was jointly retained to
evaluate the need for additional employment and residential lands at the
boundaries of City of Barrie/Township of Springwater and City of Barrie/Township
of Oro-Medonte;
And Whereas the findings of Joint Needs Analysis and Study Stage 1 and 2
completed by Hemson Consulting determined that the there is a need for an
additional 930 hectares (2298 acres) of land for comprehensive
community/employment area uses and residential development in the City of
Barrie which could be addressed through a boundary adjustment;
And Whereas the study findings, of the vacant lands within the City of Barrie
were identified, the natural heritage areas that exist within these vacant lands,
with several of the parcels of land being vacant within Barrie's existing boundary
as a result of them being undevelopable was not addressed as part of this Study;
And Whereas upon review of the 2009 Barrie Innisfil annexation, Bill 196
adjusted the City of Barrie's Boundary to include 2,293 hectares of land, with
61% of it being deemed developable and the remaining being natural
heritage%nvironmentally protected;
Development Services January 22, 2025
Report No. DS2025-005 Page 4 of 10
Page 45 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
And Whereas upon review of the previous data and in consideration of lands
within the City of Barrie, it would be reasonable to consider that approximately
60% of lands within a new expanded area would be developable;
And Whereas the City of Barrie owns most vacant parcels of land surrounding
Little Lake;
And Whereas the City of Barrie will be working with the Province of Ontario to
establish a Protection Plan for the lands surrounding Little Lake;
And Whereas for the City to achieve the 2,300 acres of developable land as
identified within the Hemson Study, the City of Barrie would require
approximately 4,000 acres of gross land, a much larger number than initially
proposed by the City of Barrie to the Townships of Springwater and Oro-
Medonte;
And Whereas it is understood by all parties that there will be no servicing
provided to the subject neighbouring municipalities without a boundary
adjustment; and
Therefore be It resolved, that given the information contained within the Joint
Needs Analysis and Study Stage 1 and 2 completed by Hemson Consulting, the
City of Barrie's experience with developable lands within the City's boundary and
historical experience with the 2009 annexation, the initial land request proposals
to the Townships of Springwater and Oro-Medonte be reassessed to better
respect and identify the City's demonstrated need for vacant land required for
comprehensive community employment lands and residential housing, in order to
meet Provincial targets; and
That an updated request to include the Little Lake Area Lands in addition to the
4000 acres of gross land, be forwarded to the Province of Ontario and Provincial
Land Facilitator with a request for this matter to be dealt with in an expeditious
manner; and
That the Mayor and CAO continue with the meeting identified by the Provincial
Land Facilitator to negotiate an update to the City of Barrie's border with
neighbouring municipalities and staff report back on January 8, 2025 with the
scope of work to proceed with Stage 3 to identify Barrie's border with
neighbouring municipalities and,
That as part of the report back, staff verify the developable industrial land needs
identified by Hemson"
Development Services January 22, 2025
Report No. DS2025-005 Page 5 of 10
Page 46 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
In summary, after hearing the same presentation that Oro-Medonte Council heard,
Barrie Council has determined that it needs "930 hectares (2,298 acres) of land for
comprehensive community/employment area uses and residential development".
Further, Barrie Council indicated that 1,618 hectares (4,000 acres) are required as it
estimates that 40% of any lands to be annexed is undevelopable due to its experience
with the Innisfil annexation.
The only justification provided during the meeting were three examples of individual
developments within the City and the City's experience in developing the annexed
Innisfil lands.
County of Simcoe
In response to the Hemson report, the County released a statement on the analysis and
findings of the report as well as potential implications on regional employment and
residential growth.
As a next step the Township of Oro-Medonte, the Township of Springwater, the City of
Barrie and County of Simcoe are to agree on the Terms of Reference for the Stage 3
Analysis. The purpose of this report is to present options and a recommended direction
for Council's consideration.
Analysis
Hemson Proposed Stage 3 Analysis
On December 17, 2024, Hemson circulated a Preliminary Scope of Work proposal
along with a budget estimate for proposed Stage 3 work. Stage 3 would involve the
following phases:
Phase 1 — finalize Stage 3 scope of work, establish up to three growth scenarios for
testing within the Study Area and develop municipal and sub-municipal growth forecasts
for each scenario.
Phase 2 — conduct a technical analysis of each scenario, including assessments of
engineering service costs and mapping of environmentally constrained areas. Findings
will be summarized in detailed memoranda.
Phase 3 — prepare and deliver a comprehensive report of findings and
recommendations.
Phase 4— facilitate consultation sessions with the participating municipalities (staff and
Council) as well as external stakeholders, including indigenous groups, public agencies,
and the general public.
Preliminary Estimate of Cost for all phases - $582,780 (subject to review following
Phase 1).
Development Services January 22, 2025
Report No. DS2025-005 Page 6 of 10
Page 47 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
Staff reviewed the Stage 2 report presented to Council on December 11, 2024 and the
proposed work plan for Stage 3 and offer the following points:
1. The original proposal to Oro-Medonte from the City of Barrie was for employment
lands. Stage 2 findings concluded that Barrie did not need additional
employment lands to meet its projections to 2051. Further, its short-term need
could not be satisfied with the Oro-Medonte lands due to servicing, transportation
and environmental constraints.
2. Stage 2 findings included employment lands only if annexation is being
considered so that any lands annexed could be developed as a complete
community.
3. Community Area lands include local employment uses.
4. The new Provincial Planning Statement, 2024 amends the definition of
employment lands to narrow scope to manufacturing, warehousing, movement of
goods, ancillary retail and office uses only. Institutional, Retail and Office uses
not associated with the primary employment use are not included in definition.
5. The City of Barrie's population targets outlined in its Official Plan do not appear
reasonable given the density of development occurring in its built-up areas and
green field areas.
6. In February of 2023 Barrie pledged to "facilitate the construction" of 23,000
housing units by 2031 or 2,875 units in each of eight years. Barrie reports that:
3,422 dwelling units started between January 1, 2023 and December 31, 2024.
An over 40% shortfall of 2,328 units over the two-year period. As outlined in the
Hemson Report achieving this target would "far exceed any single year's peak
housing start during Barrie's growth surge in the late 1990's and early 2000's ....
and would be four times the recent annual average of 600 units per year between
2006 and 2021. Even if Barrie was to acquire additional lands for development, it
would be unrealistic to assume that these lands could be brought to market and
developed prior to 2031.
7. Hemson has confirmed that its calculations for anticipated community land
needed by the City of Barrie of 265 ha or 630 ha (scenario 1 and 2 respectively)
are net of developable land needs.
8. The need for housing in the area is being met by all municipalities in the Barrie
Census area — Barrie, Innisfil, Essa, Springwater and Oro-Medonte.
9. The Stage 3 workplan continues to be limited to the defined study area proposed
by the City of Barrie in its original request and does not take into account regional
growth considerations or the assertion from the City of Barrie on its need for an
additional 930 hectares (2298 acres) of land.
10.The new PPS, 2024 directs that a coordinated, integrated and comprehensive
approach should be used when dealing with planning matters within
municipalities, across lower, single and/or upper-tier municipal boundaries,
Based on these points, staff propose the following three options for consideration:
Development Services January 22, 2025
Report No. DS2025-005 Page 7 of 10
Page 48 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
Options Moving Forward
Option 1
That Oro-Medonte continues to engage with the Provincial Land Development
Facilitator, Township of Springwater, City of Barrie and the County of Simcoe based on
the Terms of Reference outlined by Hemson for the Stage 3 Study and Analysis.
That the cost of the analysis pertaining to Little Lake be broken out separately.
That Oro-Medonte only pays its proportional costs relating to refining employment land
needs, water and wastewater servicing review and financial impact analysis.
Option 2
a) That Oro-Medonte disengage from the facilitation process as it has been determined
that Barrie has sufficient employment lands to 2051.
b) Alternatively, Council could consider limiting the scope of facilitation to
community/residential uses and/or;
c) Seek to engage with the City of Barrie about cross border servicing outside the
facilitation process.
Option 3 (recommended)
Council inform the Provincial Land Development Facilitator that Stage 3 of the Land
Needs Analysis and Study be scoped to only include a single phase as a next step to
determine the following before considering further phases:
1. Develop revised long-term forecasts to 2051 for population, households, housing
by type, employment and employment by type for the participating municipalities
to 2051, as well as detailed forecasts for any lands being considered in the
boundary adjustment— (From Hemson Stage 3 Recommended Work Plan).
Including:
a. Verify amount of currently designated developable employment lands by
type (manufacturing vs. commercial) available in the City of Barrie is
sufficient to 2051 since the definition of employment lands changed in new
PPS, 2024.
b. Determine if the population targets in Barrie's Official Plan are reasonable
given the land available within the City of Barrie boundary and the density
provisions in place (Barrie planned density versus typical suburban
density).
c. Undertake market demand assessment and review of empirical growth
rates to inform the establishment of three growth scenarios and
considerations/implications to the Barrie census area.
d. Calculate developable land available in Barrie versus total land needs
(40% non-development factor)
Development Services January 22, 2025
Report No. DS2025-005 Page 8 of 10
Page 49 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
e. Request that Hemson verify the City of Barrie's assertion that 40% of any
annexed lands is non-development land. Costing to be determined
following the scoping of Stage 3.
Staff will report back to Council and seek direction on further actions following
discussion with Provincial Land Development Facilitator on recommended next steps.
Recommended Direction
Staff have reviewed the Stage 2 report and the City of Barrie response in detail and
have determined that there are a number of outstanding questions with respect to the
amount of land the City of Barrie is stating as being required.
Staff are of the view that it is important there is congruence with objective baseline land
needs data before undertaking any additional analysis relating to the options Hemson
has outlined. In that regard, staff are recommending that Council advise the Office of
the Provincial Land Development Facilitator that it is prepared to support a scoped
Stage 3 Study and Analysis as outlined in Option 3. Staff would report back to Council
following further discussion on the scope of work and proportionate costing.
Financial/Legal Implications/ Risk Management
The Budget for the Stage 1 and 2 Joint Land Needs Analysis and Study was $53,000
and the Township's share was 20% or$10,600.
The preliminary estimate of costs for Stage 3 is $582,780. Staff will not know the
estimated cost of Stage 3 Phase 1 until the scope of work is finalized and agreed upon.
Staff intend to return to Council to seek direction on any future cost sharing.
Corporate Strategic Priorities
• Financial Sustainability
• Well Planned Development
• Employment Lands
• Community Engagement and Trust
Consultation/Engagement
The Township of Oro-Medonte has developed a dedicated webpage on the website
regarding the City of Barrie's boundary expansion request. The following information is
available by visiting oro-medonte.ca/cbber:
1. Background information;
2. Frequently asked questions;
3. Hemson Consulting reports and presentations;
4. Detailed staff reports;
5. The presentation provided by Hemson Consulting at the Wednesday, December
11, 2024 Council meeting including Council's discussion; and
Development Services January 22, 2025
Report No. DS2025-005 Page 9 of 10
Page 50 of 180
11 .b) DS2025-005, Shawn Binns, Chief Administrative Officer; George Vade...
6. Public statements and media releases.
Please note additional/new information will be provided on the dedicated webpage. To
keep up-to-date, Oro-Medonte residents are encouraged to check oro-
medonte.ca/cbber often.
Conclusion
The Stage 2 Joint Lands Needs Assessment and Study was presented to Oro-Medonte
Council on December 11, 2024. The study concluded that Barrie appears to have
sufficient employment lands to meet its needs, however, Barrie will need additional land
in the range of 265 hectares (654 acres) to 630 hectares (1,557 acres) in the
Springwater and Oro-Medonte area for residential and community use purposes.
From its review of the Stage 2 Report, City of Barrie Council has concluded that it needs
1,618 hectares (4,000 acres) of additional land as it estimates that 40% of any lands to
be annexed is undevelopable due to its experience with the Innisfil annexation.
Hemson Consulting has made recommendations with respect to further analysis and
studies as Part of a Stage 3 Study that includes four phases at an estimated cost of
$582,780.
Staff are of the view that it is important there is congruence with objective baseline land
needs data before undertaking any additional analysis relating to the options Hemson
has outlined. In this regard, staff are recommending that Council advise the Office of
the Provincial Land Development Facilitator that it is prepared to support a scoped
Phase 3 Study and Analysis as outlined herein. Staff would report back to Council
following further discussion with the Provincial Land Development Facilitator regarding
the scope of work and proportionate costing.
Respectfully submitted,
George Vadeboncoeur,
Manager, Planning Special Projects January 7, 2025
Shawn Binns
Chief Administrative Officer January 15, 2025
Development Services January 22, 2025
Report No. DS2025-005 Page 10 of 10
Page 51 of 180
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Ce...
WON(W
Township of
ffe&wte
Staff Report Proud Heritage, Exciting Future
To: Council
From: Kamil Burdyna, Manager, Development Engineering
Meeting Date: January 22, 2025
Report No.: DS2025-008
Subject: Certificate of Assumption, Whispering Creek Subdivision,
Registered Plan 51 M-1119, 2479283 Ontario Limited.
Type: Requires Action
Motion No.:
Recommendation
Be it resolved:
1. That Report No. DS2025-008 be received and adopted;
2. That the Township issue the Certificate of Assumption for the Whispering
Creek Subdivision, being the Registered Plan 51 M-1119 dated July 28,
2017; and
3. That Staff bring forward the appropriate By-laws for Council's
consideration;
Development Services January 22, 2025
Report No. DS2025-008 Page 1 of 5
Page 52 of 180
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re- Ce...
Background
The purpose of this report is to
r = provide Council information and
obtain authorization to assume
Whispering Creek Subdivision
located in Edgar Community.
2479283 Ontario Limited, being
the developer has requested the
clearance of maintenance periods
and the release of remaining
securities currently being held for
4' these phases of development.
The Township of Oro-Medonte
entered into a Subdivision
Agreement with 2479283 Ontario
Limited in June 2017 for the
development of Fourteen (14)
residential lots on Best Court and Old Barrie Road (By-law 2017-099).
The subdivision was registered on July 28, 2017.
The subdivision agreement required the 2479283 Ontario Limited to construct the
infrastructure as presented on the approved drawings for the residential subdivision.
Subdivision Agreement Terms
Township Engineering— Past Certifications
The subdivision agreement establishes various milestones prior to assumption such as
a two (2) year maintenance period to ensure that the assets being assumed by the
Township are in proper working order and void of deficiencies. However, in the case of
this development there are minor deficiencies outstanding and remedial actions by the
Developer that are required prior to the release of securities or a payment of cash in lieu
for the same.
The following Certificate related to this subdivision was adopted by the Township via by-
law as per maintenance standards that are specified within the subdivision agreement:
• Certificate of Substantial Completion and Acceptance (Municipal
Underground Services) via By-Law 2017-100 Supporting certificate issued by
Aecom June 19, 2017.
• Certificate of Substantial Completion and Acceptance (Aboveground
Services) via By-Law 2019-118.
Development Services January 22, 2025
Report No. DS2025-008 Page 2 of 5
Page 53 of 180
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Ce...
A series of inspections are required throughout this maintenance period to certify the
work completed as the subdivision moves closer to being assumed by the municipality.
The issuance of the Certificate being recommended by the Manager of Development
Engineering would end the maintenance period facilitating the assumption of the
subdivision by the Township.
The 2479283 Ontario Limited has now completed the works and submitted the required
documentation to end the maintenance period required in the Subdivision Agreement.
The Township's Manager of Development Engineering is recommending the issuance
of the Certificate of Assumption synonymous to the Certificate of Maintenance and Final
Acceptance for the subdivision.
Proposed Works to be Assumed
The works and services being proposed for assumption include the road, boulevards,
ditches, streetlights, signs, roadside ditches, storm sewers, road culverts, Stormwater
Management Block 15, Walkway and Emergency Access block 16, Open
Space/Environmental Protection block 17.
Assumption of the Subdivision transfers the responsibility of infrastructure maintenance
from the developer to the municipality.
Statutory Declaration
A Statutory Declaration was provided by the developer as per the subdivision
agreement to confirm and ensure that the developer has made appropriate payments
for the works completed on the lands to be assumed by the Township.
In addition, the Certificate of Assumption is supported by the Certification received from
The Jones Consulting Group Ltd. (Township's peer review consultant) and Gerrits
Engineering (Developer's Engineering Consultant).
Analysis
Based on inspections completed by Township Staff, the Jones Consulting Group Ltd.
and Gerrits Engineering (Developer's Engineering Consultant) it is appropriate to
assume the public works within the registered Plan 51 M-1119.
The following By-laws have been added as Items to the January 22nd, 2025, agenda to
facilitate the assumption of the Subdivision.
• By-Law 2025-002 Whispering Creek Subdivision Certificate of Assumption
• By-Law 2025-003 Road Assumption
Development Services January 22, 2025
Report No. DS2025-008 Page 3 of 5
Page 54 of 180
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Ce...
Financial/Legal Implications/ Risk Management
The Township will assume the Whispering Creek subdivision with the issuance of the
Certificate of Assumption. The Developer will be required to complete and/or provide
cash in lieu of completing any identified deficiencies prior to the release of securities for
the subdivision subject to the sole satisfaction of Fire Services and Operations and
Community Services Departments.
Upon assumption, the assumed infrastructure will be added to the Township's Tangible
Capital Asset inventory for financial reporting purposes this will include a detailed list of
itemized infrastructure complete with quantities and values prepared for asset
management.
The Operations and Community Services and Environmental Services Departments will
be required to adjust their annual Operating budgets to accommodate additional
operation and maintenance costs. The estimated costs of general operations of the
development will be brought forward during the 2025/2026 budget deliberations.
In addition, staff within the Operations and Community Services, Environmental
Services and Finance Departments will be required to update asset and GIS databases
to assist with management of the new infrastructure. The Township will maintain
sufficient deposit funds to cover costs incurred during the assumption process. Upon
successful completion of all administrative issues and the resolution of any deficiencies,
the securities will be released to the owner.
Policies/Legislation
Planning Act
Corporate Strategic Priorities
Well Planned Development
Consultations
Developer (2479283 Ontario Limited)
Gerrits Engineering (Developer's Consultant)
Manager, Development Engineering
Senior Project Manager, The Jones Consulting Group Ltd.
Attachments
Schedule 1 — Manager, Development Engineering Recommendation Letter (Signed)
Schedule 2 — The Jones Consulting Group Inc. Letter Dated December 23, 2024
(Signed)
Development Services January 22, 2025
Report No. DS2025-008 Page 4 of 5
Page 55 of 180
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Ce...
Conclusion
The issuance of the Certificate of Assumption for Whispering Creek Subdivision is in
accordance with the clauses found within the subdivision agreement.
The Manager of Development Engineering and The Jones Consulting Group Ltd. have
confirmed that the work has been completed in accordance with design with minor
works remedial actions outstanding and/or cash in lieu items that will be settled prior to
the release of securities.
The issuance of the Certificate and the adoption of By-laws will transfer responsibility for
the subdivision and continued maintenance to the Township.
The adoption of the Assumption By-law will initiate the release of a portion of the
remaining securities to the developer, subject to payment of any outstanding balance
against the Developer's Account.
Respectfully submitted,
Kamil Burdyna, Manager, Development Engineering; and
Brent Spagnol, Director, Development Services
Date of Final Submission
Approvals: Date of Approval
Brent Spagnol, Director, Development Services December 16, 2024
Michelle Jakobi, Director, Environmental Services January 8, 2025
Dylan Flannery, Director, Operations and Community Services January 8, 2025
Shannon Johnson, Director, Finance / CFO January 10, 2025
Ralph Dominelli, Executive Staff Officer/Fire Chief January,15, 2025
Shawn Binns, CAO January 15, 2025
Development Services January 22, 2025
Report No. DS2025-008 Page 5 of 5
Page 56 of 180
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re: Ce...
Township of
Proud Heritage, Exciting Future
Date: December 6, 2024
To: Mr. Brent Spagnol — Director, Development Services
Re: Whispering Creek Subdivision — 51 M-1119 Completion of Maintenance Period
and Assumption of Subdivision
Brent,
Further to the request of the 2479238 ONTARIO Inc. (Developer) by way of their
Engineering Consultant's Certification and Request (Gerrits Engineering Ltd. — Jeff
McCuaig, P.Eng. dated: March 10, 2023 and March 12, 2024), and additional
reinspection completed with the Jones Consulting Group Ltd., I recommend on behalf of
Development Engineering, the following:
• That the maintenance period for the aboveground works be considered
completed, and the subdivision can now proceed with the assumption process;
• That securities for minor deficiencies be held or cashed out in accordance to the
sole satisfaction of the Townships' Operating Departments (ES and O&CS). Any
remaining securities to be returned to the Owner; and,
• That Development Services recommend via report to Council the issuance of the
required certificate related to the underground and aboveground works and
assume the Whispering Creek Subdivision — Plan 51 M-1119.
Respectfully,
Kamil Burdyna P.Eng., C.E.T.
Manager, Development Engineering
148 Line 7 South P: (705) 487-2171 [� mp�nt1
Oro-Medonte, ON LOL 2EO F: (705) 487-0133 NV1A/W.'F'a�e'�T��`l`�U'te'Ca
11 .c) DS2025-008, Kamil Burdyna, Manager, Development Engineering re- Ce...
Date: December 23, 2024
JONES Via Email: kburdyna@oro-medonte,ca
CONSULTING GROUP LTD.
PLANNERS & ENGINEERS Attention: Kamil Burdyna, Manager
of Development Engineering
The Township of Oro-Medonte
148 Line 7 South, Oro-Medonte
Ontario LOL 2EO
Mr. Burdyna
Subject: Whispering Creek Estates Subdivision 51 M-1119
Township of Oro-Medonte, County of Simcoe
Jones File No.: ORO-16-2-1 7
An assumption request has been received from Gerrifs Engineering dated March 10, 2023, related
to the above development site
The developer and consultants have successfully provided the following to prepare for
Assumption,
• As- constructed drawings have been received-January 2023
• Re-monumentation of the survey bars on 51 M-1 119
• Assumption and Leiter of Credit release request
• Statutory Declaration-June 2017
Development Engineering and TJCG attended Best Court for Final inspection.
Date of Site Inspections: February 2, 2024
TJCG is recommending Oro-Medonte Development Engineering staff to proceed with authoring a
staff report for assumption for this development.
Should you have any questions or concerns regarding this subject matter, or should you require
any clarification please contact the undersigned.
All of which is respectfully submitted,
The Jones Consulting Group Ltd.
Wayne Pinkney, C.E.T. Senior Project Manager
File:GActive\0RO-16\2-Sub Rev\l 7-Whispering Creek\60-Contract Admin\ORO-16-2-1 7-Letter of Recommendations doc
The Jones Consulting Group Ltd. 229 Mapleview Drive, Unit 1 Barrie, ON L4N OW5
phone 705-734-2538 • fax 705-734-1056 www.jonesconsulting.com
Page 58 of 180
11 .d) FES2025-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re...
Township of We
Staff Report Proud Heritage, Exciting Future
To: Council
From: Ralph Dominelli, Executive Staff/Fire Chief
Meeting Date: January 22, 2025
Report No.: FES2025 -01
Subject: 2025 Fire Dispatch and 9-1-1 Answering Services Agreements
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report FES2025-01 be received and adopted.
2. That the appropriate draft by-laws to execute the renewal of agreements for dispatch
and 911 answering services be brought forward for Council's ratification.
3. And that the City of Orillia's Fire Chief be notified of Council's decision under the Fire
Chief's signature.
Background
The Township of Oro-Medonte receives its Fire Dispatch and 9-1-1 Answering Services
from the City of Orillia, these services are operated and provided through the City of Orillia
Fire Department Communications Centre.
In 2024, Oro-Medonte Fire & Emergency Services (OMFES)were dispatched to 630 calls
for service.
The current Agreement(s) with the City of Orillia expired on December 31, 2024 and
requires renewal for 2025.
Fire & Emergency Services January 22, 2025
Report No. FES2025-01 Page 1 of 3
Page 59 of 180
11 .d) FES2025-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re...
Analysis
The City of Orillia has provided OMFES 2025 Agreements for review and authorization.
The Agreements cover the period from January 1, 2025, until midnight December 31,
2025.
The cost for the services is per capita. The 2025 rates are based on the 2021 Census
data, which reflects the population of the Township of Oro-Medonte as 23,017. This is the
same population number used in 2024.
Fire Dispatch Services 23,017 X $3.45 = $79,408.65
9-1-1 Answering Services 23,017 X $0.60 = $13,810.20
The City of Orillia has adjusted the 2025 rates to bring their dispatching services in line
with other agencies providing these services and to better reflect actual costs.
The service agreement with the City of Orillia provides continues to provide optimal value
to the Township in the provision of this service.
Financial/Legal Implications/ Risk Management
Fire Dispatching Services 9-1-1 Answering Services Total Cost
2024 $74,805.25 $12,912.54 $87,717.79
2025 $79,408.65 $13,810.20 $93,218.85
Difference $5,000.40 $897.66 $5,898.06
The 2025 cost of Fire Dispatch and 9-1-1 Answering Services will total $93,218.85.
This is an increase of$5,898.06 (6.27%) which will be reflected in the 2025 budget.
Policies/Legislation
Municipal Act, S.O. 2001, c. 25
Fire Protection and Prevention Act, S.O. 1997, c4
Corporate Strategic Goals
Financial Sustainability
Strengthen Operational Capacity
Consultations
City of Orillia Fire Chief
Shawn Binns, Chief Administrative Officer
Shannon Johnson, Director, Finance / Chief Financial Officer
Fire & Emergency Services January 22, 2025
Report No. FES2025-01 Page 2 of 3
Page 60 of 180
11 .d) FES2025-01 , Ralph Dominelli, Executive Staff Officer/Fire Chief re...
Attachments
Attachment 1 - Fire Dispatch - Comm Agreement - Oro-Medonte (2025)
Attachment 2 - 911 Dispatch - Comm Agreement - Oro Medonte (2025)
Conclusion
The City of Orillia continues to provide excellent customer service to OMFES. Staff
recommends that the Fire Dispatch and 9-1-1 Answering Services Agreements with the
City of Orillia be authorized for execution and reflected in the 2025 Budget.
Respectfully submitted,
Ralph Dominelli, Executive Staff Officer/Fire Chief
Approvals: Date of Approval
Shannon Johnson, Director, Finance / CFO January 14, 2025
Shawn Binns, CAO January 15, 2025
Fire & Emergency Services January 22, 2025
Report No. FES2025-01 Page 3 of 3
Page 61 of 180
12.a) CS2025-01 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
1 WON(W
Township of
ffe&wte
Staff Report Proud Heritage, Exciting Future
To: Council
From: Vanessa Cooper, Social Media Coordinator/ Corporate Executive Assistant
Meeting Date: January 22, 2025
Report No.: CS2025-01
Subject: Corporate Projects Status Update — September - December 2024
Type: For Information Only
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2025-01 be received.
Background
This report provides Council with snapshot details of both capital project implementation
as well as other projects of significance to the municipality. The structure of the
Corporate Project Report report will be revised following the adoption of the 2025/2026
budget to more closely align with Council's strategic plan and priorities.
Attached as Appendix A is the September - December 2024 Corporate Project report.
Analysis
Not applicable
Financial/Legal Implications/ Risk Management
Not applicable
Policies/Legislation
Not applicable
Corporate Services January 22, 2025
Report No. CS2025-01 Page 1 of 2
Page 62 of 180
12.a) CS2025-01 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
Corporate Strategic Goals
• Financial Sustainability
• Employment Lands
• Community Safety
• Well-planned Development
Consultations
Senior Management Team
Project Managers
Attachments
Appendix A: Corporate Project Tracking — September - December 2024
Conclusion
That the update on corporate projects be received for information
Respectfully submitted,
Vanessa Cooper
Social Media Coordinator/ Corporate Executive Assistant
Approvals: Date of Approval
Donna Hewitt, Director Corporate Services January 14, 2025
Shawn Binns, CAO January 14, 2025
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12.a) CS2025-01 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
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12.a) CS2025-01 , Vanessa Cooper, Social Media Coordinator/ Corporate Exe...
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13.b) Deputy Mayor Lavoie re: Request to Amalgamate the Lake Simcoe Regi...
Verbal Matters
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ow (Section 13.3 of Township's
T°wnship Procedural By-Law No. 2017-165)
Proud Heritage,Exciting Future
Name: Peter Lavoie
Item Number/Name:
Meeting Date: January 22, 2025
Motion No.:
Type of Meeting: �X Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
❑ Human Resources Committee
Speaking Notes
Due to the retirement of the Nottawasaga Valley Conservation Authority [NVCA] CAO I am
bringing forth a motion directing staff to commence the procedures under the Conservation
Act, to amalgamate the NVCA with the Lake Simcoe Regional Conservation Authority
[LSRCA].
1/21/25
Page 123 of 180
13.b) Deputy Mayor Lavoie re: Request to Amalgamate the Lake Simcoe Regi...
MOTION TO AMALGAMATE THE LSRCA AND THE NVCA INTO ONE AUTHORITY
WHEREAS, Conservation Authorities are legislatively empowered by Conservation Authorities Act of
Ontario to "provide for the organization and delivery of programs and services that further the
conservation, restoration, development and management of natural resources in watersheds in
Ontario",
AND WHEREAS there are both the Simcoe Regional Conservation Authority [the LSRCA] and the
Nottawasaga Valley Conservation Authority [the NVCA], together to be known as The Authorities,
with jurisdiction in the Township of Oro-Medonte,
AND WHEREAS, the Township of Oro-Medonte believes there to be advantages of economics,
consistency, timeliness, and governance to amalgamate The Authorities,
AND WHEREAS, the Conservation Authorities Act of Ontario, Part III, Section 11 provides for a
participating municipality to call a meeting to consider the establishment of one authority to have
jurisdiction over the areas that are under separate jurisdictions [the Meeting],
NOW AND THEREFORE, be it resolved that the Council of the Township of Oro-Medonte hereby directs
Staff to call the Meeting to consider amalgamating The Authorities,
AND To, give notice of the Meeting to each participating municipality to consider the establishment
of one authority by way of amalgamating The Authorities,
AND To, do such other things as are necessary to fulfill the requirements of the Conservation
Authorities Act of Ontario, Part III, Section 11 that will cause the necessary parties to consider the
amalgamation of The Authorities.
Page 124 of 180
13.b) Deputy Mayor Lavoie re: Request to Amalgamate the Lake Simcoe Regi...
pSAGq L9`t
z Nottawasaga Valley
h Conservation Authority
g7-10N
MEDIA RELEASE
FOR IMMEDIATE RELEASE
NVCA CAO announces retirement
UTOPIA, Ontario (December 17, 2024) - Doug Hevenor, the Chief Administrative Officer
(CAO) at the Nottawasaga Valley Conservation Authority (NVCA), announced his retirement
today, effective immediately.
"The Board of Directors would like to thank Doug for his leadership and service over the
last seven years," said Gail Little, NVCA's Chair. ""He has shown compassion and care for
the health of the Nottawasaga Watershed. We wish him all the best in his retirement."
As the NVCA Board of Directors prepares to recruit a new CAO, they have designated
Sheryl Flannagan as the interim CAO.
- 30 -
About NVCA: The Nottawasaga Valley Conservation Authority is a public agency dedicated
to the preservation of a healthy environment through specialized programs to protect,
conserve and enhance our water, wetlands, forests and lands.
Media contact: Maria Leung, Senior Communications Specialist at 705-424-1479 ext.254,
mleung@nvca.on.ca
Nottawasaga Valley Conservation Authority
8195 8t" Line, Utopia, ON LOM ITO
705-424-1479 • admin@nvca.on.ca
nvca.on.ca Pag4 M ff IIEW"rvation Ontario
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
� . ,,,,00,� OPP Detachment Board Minutes
RA M A R A Thursday, October 3, 2024 - 9:00 AM
Hybrid -City of Orillia Council Chambers & Zoom
The OPP Detachment Board of the Township of Ramara was called to order on Thursday,
October 3, 2024, at 9:00 AM, with the following members present:
PRESENT: OPP Detachment Board Member Ralph Cipolla
OPP Detachment Board Member Angela Harwood
OPP Detachment Board Member Judith Cox
Councillor Ward 1 David Snutch
OPP Detachment Board Member Ian Brown
OPP Detachment Board Member Robert Young
OPP Detachment Board Member Cathy Clark
ABSENT: OPP Detachment Board Member Drew Brennan
ALSO PRESENT: Admin Support/Customer Care Rebecca Carrick
Deputy Clerk Amber McDonald
1 . OPENING OF THE MEETING - 9:00 AM
1.1. Swearing of Oath by the Board Members
1.2 Electing and Appointing Chair and Vice Chair
Councilor Cipolla was nominated chair because of his previous experience as a chair
for the former Police Service Board as well as Cathy Clark was nominated for vice
chair.
Resolution Number CR.1.24
Moved by Ian Brown
Seconded by Judith Cox
THAT we appoint Councilor Ralph Cipolla as the Chair for the Couchiching OPP
Detachment Board for the remainder of 2024;
AND THAT we appoint Cathy Clark as Vice Chair for the Couchiching OPP
Detachment Board for the remainder of 2024.
Ayes: Ralph Cipolla, Angela Harwood, Judith Cox, Drew Brennan, David
Snutch, Ian Brown, Robert Young, and Cathy Clark
CARRIED. 8-0 on a recorded vote
Orillia Councillor Ralph Cipolla took position of Chairperson
The Board observed a moment of silence for all the fallen officers. The Board
members provided a brief introduction of themselves.
Page 126 of 180
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
2. ADOPTION OF AGENDA AND/OR AGENDA ADDITIONS
2.1. OPP Detachment Board Agenda dated October 3, 2024
Resolution Number CR.2.24
Moved by Robert Young
Seconded by Angela Harwood
THAT the OPP Detachment Board Agenda dated October 3, 2024 be adopted
as presented.
CARRIED.
3. ADOPTION OF MINUTES
4. DISCLOSURE OF PECUNIARY INTEREST
No member expressed having Pecuniary Interest.
5. AGENDA ITEMS
5.1. CD-01-24 - OPP Board Insurance Report
Staff presented Report CD-01-24 which outline the three options for insurance
for the Board. Including coverage, premiums for each option.
Resolution Number CR.3.24
Moved by Angela Harwood
Seconded by David Snutch
THAT we receive Report CD- 01-24 dated October 3, 2024 as information;
further
THAT that the Board direct the Secretary-Treasurer to proceed with
implementing Option 1, Group Insurance Policy through the Ontario
Association of Police Services Board; and further
THAT the cost of the insurance be distributed equally amongst the 4 partner
municipalities; and further
THAT the chair and Secretary-Treasurer be authorized to execute any
documents and agreements required for the Detachment Board Insurance
CARRIED.
5.2. Draft Abuse Policy
Secretary- Treasurer presented draft of Abuse Policy, and explained that this is
a requirement for insurance coverage.
Resolution Number CR.4.24
Moved by Judith Cox
Seconded by Robert Young
OPP Detachment Board Minutes
October 3, 2024
Page 127 of 180
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
THAT we adopt the Abuse Policy for the Couchiching OPP Detachment Board
as amended.
CARRIED.
5.3. Draft Terms of Reference
Secretary-Treasurer presented draft copy of the Terms of Reference (TOR).
Brief discussion was held regarding a recommended changes and the Board
directed the Secretary-Treasurer to bring the TOR back with additional
information regarding remuneration. Members of Board suggested to postpone
the adoption of the TOR until a time when the requested information could also
be presented.
Resolution Number CR.5.24
Moved by Ian Brown
Seconded by Robert Young
THAT we amend the draft Terms of Reference;
AND THAT we defer the adoption of the Terms of Reference to the next
Couchiching OPP Detachment Board meeting at the Nov 7, 2024;
AND THAT staff provide a comparative report on remuneration value for
neighboring size comparative board.
CARRIED.
5.4. Orillia OPP Detachment Quarter 1 & 2 Reports for the Couchiching OPP Board
Meeting
The Board received a presentation from the OPP detachment members
regarding the Quarter 1 and 2 statics report. Board and members of the OPP
Detachment discussed an opportunity to reformat the goals and objectives
framework for providing information to the Board and Municipal Councils.
Resolution Number CR.6.24
Moved by Judith Cox
Seconded by David Snutch
THAT we receive the Quarter 1 & 2 reports from the Orillia OPP Detachment
as information.
AND THAT the Reports be forward by the Secretary- Treasure to the
respective partner municipalities.
CARRIED.
6. UNFINISHED OR NEW BUSINESS
6.1. Presentation by the OPP regarding the possibility of establishing a service
award program for members of the OPP as well as member of the public. The
OPP will come back with further information.
6.2. Next Meeting Date and Location
Resolution Number CR.7.24
OPP Detachment Board Minutes
October 3, 2024
Page 128 of 180
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
Moved by Judith Cox
Seconded by David Snutch
THAT we will endorse the establishment of a hybrid/in-person and zoom
meeting;
AND THAT the future meeting be held at the City of Orillia in the Tudhope
meeting room until which time that a procedure By-law has been adopted.
CARRIED.
7. CONFIRMATION BY-LAW
7.1. Confirming By-law 01-2024 - October 3, 2024
Resolution Number CR.8.24
Moved by Robert Young
Seconded by David Snutch
THAT By-law 01-2024, a bylaw to confirm the proceedings of the Couchiching
OPP Detachment Board meeting held on the 3rd day of October 2024, be
considered read a first, second and third time and finally passed.
CARRIED.
8. ADJOURNMENT
Resolution Number CR.9.24
Moved by Robert Young
Seconded by David Snutch
THAT we now adjourn at 12:35 p.m.
CARRIED.
OPP Detachment Board Minutes
October 3, 2024
Page 129 of 180
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
Couchiching OPP Detachment Board Minutes
Thursday, November 7, 2024 - 9:30 AM
Hybrid - Tudhope-McIntyre Boardroom meeting room, located
in City of Orillia & Zoom
The Couchiching OPP Detachment Board was called to order on Thursday, November 7,
2024, at 9:30 AM, with the following members present:
PRESENT: OPP Detachment Board Member Ralph Cipolla
OPP Detachment Board Member Angela Harwood
OPP Detachment Board Member Judith Cox
OPP Detachment Board Member Drew Brennan
Councillor Ward 1 David Snutch
OPP Detachment Board Member Ian Brown
OPP Detachment Board Member Robert Young
OPP Detachment Board Member Cathy Clark
ABSENT:
ALSO PRESENT: Admin Support/Customer Care Rebecca Carrick
Joint-Accessibility Committee Staff Liaison Alison Gray
Deputy Clerk Amber McDonald
1 . ROLL CALL
2. OPENING OF THE MEETING - 9:30 AM
A moment of silence was held to honor of all of the fallen police officers.
3. ADOPTION OF AGENDA AND/OR AGENDA ADDITIONS
3.1. OPP Detachment Board Agenda dated November 7, 2024
Resolution Number CRA 0.24
Moved by David Snutch
Seconded by Robert Young
THAT the OPP Detachment Board Agenda dated November 7, 2024 be
adopted as amended.
CARRIED.
4. ADOPTION OF MINUTES
4.1. Couchiching OPP Detachment Board Meeting Minutes dated October 3, 2024.
Resolution Number CRA 1.24
Moved by Drew Brennan
Seconded by Judith Cox
THAT the Board adopt the Couchiching OPP Detachment Board meeting
minutes dated October 3, 2024, as presented.
Page 130 of 180
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
CARRIED.
5. DISCLOSURE OF PECUNIARY INTEREST
5.1. None.
6. AGENDA ITEMS/STAFF REPORTS
6.1. Badge Presentation for the newest Sargent for the Orillia OPP Detachment.
The badge presentation was removed from the agenda as it has been
postponed to another date.
6.2. Couchiching OPP Detachment Board Name Change By-law 02-2024
Alison Gray, Director of Corporate Services/Clerk, Township of Severn outlined
how the partner municipalities collaborated to select the new name for the
detachment board. The name was chosen to better reflect the entire catchment
area served by the Orillia detachment.
Resolution Number CR.12.24
Moved by Drew Brennan
Seconded by Robert Young
THAT we receive report CD-02-24 as information.
AND THAT the name of the Board as the Couchiching OPP Detachment Board
be confirmed;
AND THAT the required By-law be brought forward;
AND THAT upon passage, the by-law be submitted to the appropriate
authoritative bodies to have the name of the Board updated in Regulation
135/24.
CARRIED.
6.3. Remuneration Report
Members expressed concerns that the report did not provide enough detailed
information. Staff explained that this is due to the fact that many detachment
boards are still in the process of becoming fully operational. As a result, the
necessary data and insights are not readily available at this time.
Alison Gray Director of Corporate Services/Clerk Township of Severn,
will be providing a report that clearly outlines the following:
• Payment Breakdown: A detailed explanation of how each member's
payment amount is determined.
• What's Included: A clear outline of what is included in each payment.
• Exclusions: A section specifying what is not included in the payments.
• Branch-Specific Requirements: Information on any specific requirements
or criteria for payment that apply to different branches.
The goal is to ensure that the report is laid out clearly, so members can easily
understand what is included in their payments and any branch-specific
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 131 of 180 Page 2 of 8
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
differences.
It has been requested that information regarding the amount of each
detachment board, particularly the size of the detachment boards, be brought
back and included in the agenda for the June meeting.
Resolution Number CR.13.24
Moved by Judith Cox
Seconded by Ian Brown
THAT we receive OAPSB- OPP Detachment Board Remuneration Survey
Summary as information.
CARRIED.
6.4. Terms of Reference
It was discussed that once the final report on remuneration is received in June,
the Board would like to review the findings and possibly amend the Terms of
Reference based on the information provided. A follow-up discussion will take
place to ensure all considerations are addressed and a decision is made
regarding possible amendments.
Resolution Number CR.14.24
Moved by Robert Young
Seconded by Angela Harwood
THAT the Terms of Reference be received;
AND THAT the Secretary-Treasurer forward a copy to the partner
municipalities for approval.
CARRIED.
6.5. Rental of the City of Orillia facilities
During the meeting, staff presented the requirements for rental payment
associated with the use of a City of Orillia facility. It was clarified that the
document outlining the facility rental fees contained an error. The fees were
originally listed as a per-hour rate, when in fact, the rental cost is a flat rate.
This correction was made to ensure clarity moving forward.
The Board then engaged in a discussion about the logistics and implications of
rotating locations for meetings, as well as the associated fees for each location.
Several key points were raised:
Convenience for the Public: The Board emphasized the importance of
having a consistentlocation for meetings, as this would make it easier for
members of the public to attend.
• Location Suitability: While there is a preference for consistency, the
Board acknowledged the need to find the best possible location in terms
of accessibility, cost, and overall fit for their needs.
As a next step, members of the Board expressed an interest in holding
meetings in alternate locations for the purpose of determining which location
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 132 of 180 Page 3 of 8
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
best aligns with the goals of the organization and the needs of the public.
Resolution Number CRA 5.24
Moved by David Snutch
Seconded by Judith Cox
THAT we receive Report CD-03-24 as information;
AND THAT the Secretary-Treasurer submit a formal letter under the signature
of the Chair to the City of Orillia Council requesting fees be waived.
CARRIED.
6.6. Draft Procedural By-law and Proposed Organizational By-law
Staff presented the draft procedural Bylaw as well as an Organizational Bylaw.
Members brought up a few areas of improvement for both documents.
Procedural Bylaw
• Could be scaled back
Organizational Bylaw
• Amend the title for the staff member
• Indemnification section needs clarification
• Include a section that establishes a review of the draft agenda before
circulation
Discussion was held as to which direction the Board would like to proceed. It
was suggested that the Chair, Vice Chair, Secretary-Treasurer and Clerk from
one of the partner municipalities update the Organizational Bylaw to reflect
changes expressed in the meeting, and bring it forward to a future meeting for
review.
Resolution Number CRA 6.24
Moved by Drew Brennan
Seconded by Ian Brown
THAT the Board endorse the concept of an organizational bylaw versus a
procedural by-law;
AND THAT the Chair, Secretary-Treasurer review the proposed by-law and
report back to the Board at the next available meeting.
CARRIED.
6.7. Draft Budget 2025
Staff presented the draft budget for the operation of the newly formed Board for
the calendar year 2025. It was explained that, due to the Board being newly
established, there were no prior years' estimates available to provide a concise
forecast of expenses. Instead, the estimated budget from the previous police
service boards was used as a foundational reference for the new Board's
budget.
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 133 of 180 Page 4 of 8
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
As part of the budget process for the partner municipalities, the draft budget
has already been submitted. It was recommended that, in future, a separate
report be prepared to clearly reflect the remuneration requirements for each of
the partner municipalities involved. Was also requested that the report should
include detailed information on what each line item in the budget is allocated
for. This would provide a clearer understanding of how the budget is being
spent across different categories and ensure transparency in the financial
planning for the Board's operations.
Resolution Number CRA 7.24
Moved by Drew Brennan
Seconded by David Snutch
THAT we receive the following Report CD-04-24 dated November 7, 2024 as
information;
AND THAT the Board approves the proposed 2025 Budget as amended;
AND THAT the Secretary-Treasurer forward the approved budget to the
partner municipalities.
CARRIED.
The Board recessed
6.8. Orillia OPP Detachment Quarter 3 Report
The OPP (Ontario Provincial Police) provided a presentation on the third-
quarter statistics report. Following the presentation, the board members
expressed interest in seeing the actions or outcomes that result from these
statistics. They requested that future reports include, not only the data, but also
a clear explanation of the actions taken based on the statistics, as well as any
impact or changes resulting from those actions. This would help demonstrate
how the data is being used to inform decision-making and improve outcomes.
The OPP had identified several key topics and programs and have offered to
present a detailed explanations of their significance at a future meeting. These
include:
1. Cam Safe — A presentation providing information on the Cam Safe
program.
2. OPP New School Protocol — An overview of the new school protocol,
outlining the procedures and initiatives in place to ensure safety in and
around schools.
3. Coast Committee — A presentation on the activities and updates from
the Coast Committee.
4. Black Cat (Speeding Enforcement) — Information regarding the Black
Cat radar system, used for monitoring and addressing speeding issues.
The Board will gain a clearer understanding of the OPP's ongoing initiatives
and efforts in these areas. It was requested that the information be sent out to
the Board members prior to the meeting to allow members to review the
materials in advance, giving them the opportunity to formulate any questions or
concerns. These questions could then be addressed during the meeting by
members of the OPP, ensuring that answers are provided in real-time during
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 134 of 180 Page 5 of 8
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
the discussion. This approach aims to streamline the meeting and ensure all
queries are answered efficiently.
Resolution Number CR.18.24
Moved by Drew Brennan
Seconded by Angela Harwood
THAT we receive Orillia OPP Detachment Quarter 3 Report as information.
CARRIED.
6.9. Proposed calendar of 2025 Board Meetings.
The following amendments to the proposed calendar were made:
1. February Meeting held at Orillia OPP Detachment: The Board
discussed that the February Board meeting will be held at the Orillia
OPP Detachment.
2. Change of Date for June Meeting: The Board changed the June 5
meeting to June 12. This adjustment is due to the OAPSB (Ontario
Association of Police Services Boards) conference being held during the
same week. The change would allow members attending the conference
to share insights and provide a report on the information they learned
during the event.
3. Members expressed interest in having the option to hold meetings
outside of regular business hours. This flexibility would accommodate
those with scheduling conflicts and potentially increase member
participation in future meetings.
Resolution Number CR.19.24
Member Drew Brennan left the meeting at 12:30 pm
6.10. Orillia Municipal Law Enforcement Qaurter1, 2 and 3 Graffiti Report
Graffiti was identified by the City of Orillia Council as an area of concern and
requested that it be a standing quarterly report for the previous Board's
agenda. The Board will continue to receive regular quarterly reports on Graffiti
until the Board receives the 3 Strategic Priorities from the City Council. These
reports will provide updates and further details to ensure the Board is informed
and able to address the ongoing concerns effectively.
Resolution Number CR.20.24
Moved by Judith Cox
Seconded by David Snutch
THAT we receive City of Orillia Municipal By-law Enforcement Quarter 1, 2 and
3 Graffiti Reports as information.
CARRIED.
6.11. Letter requesting strategic priorities from the partner Municipalities for the Local
Action Plan 2025.
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 135 of 180 Page 6 of 8
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
The Board members have formally requested that three strategic priorities be
provided by each of the partner municipalities. These priorities will help in
formulating the local action plan for the OPP detachment for the calendar year
2025. Although local action plans are typically set for a four-year period, this
plan will be specific to 2025 and will be re-evaluated at the end of the year.
The review process will help determine which programs that have been
implemented are still effective and which may need to be adjusted or
continued. This strategic approach will ensure that the detachment's activities
are aligned with the priorities of the municipalities and remain relevant to local
needs.
Resolution Number CR.21.24
Moved by David Snutch
Seconded by Robert Young
THAT we direct the Secretary-Treasurer to request the partner municipalities to
provide their top three strategic priorities for the Local Action Plan 2025.
CARRIED.
6.12. Bylaws Adopted
Resolution Number CR.22.24
Moved by Judith Cox
Seconded by David Snutch
THAT Couchiching OPP Detachment Board By-law 02-2024 be read a first,
second, third time and finally passed by By-law.
CARRIED.
7. NEW BUSINESS
7.1. OPP Billing Statements
It was requested that a breakdown be provided by the OPP of each of the
partner municipalities in relation to the billing statement increase. This
breakdown is necessary for the Board to understand the reasons behind the
increase in costs and how the allocation is distributed across the municipalities.
Regarding the presentation of this information, it will need to be confirmed with
OPP's Municipal Policing Bureau whether the Inspector is authorized to
present this data. OPP's Municipal Policing Bureau has designed a webinar
that is specifically structured to answer all questions related to this topic. Since
they are the ones responsible for providing this information, they should be
available during the webinar to address any queries from the Board members.
This approach will ensure that the Board receives the most accurate and
detailed answers to their questions concerning the billing statement increase
and the overall cost allocation.
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 136 of 180 Page 7 of 8
14.a) Minutes of OPP Detachment Board meetings held on October 3 and Nov...
7.2. Request from City of Orillia Ward 3 Councilor Fallis
This agenda item was removed from the agenda.
7.3. Confirming By-law
Resolution Number CR.23.24
Moved by Robert Young
Seconded by Judith Cox
THAT we adopt the Confirming By-law dated November 7, 2024.
CARRIED.
8. ADJOURNMENT
Resolution Number CR.24.24
Moved by Ian Brown
Seconded by Robert Young
THAT we now adjourn at 1:10 p.m.
CARRIED.
Couchiching OPP Detachment Board Minutes
November 7, 2024
Page 137 of 180 Page 8 of 8
14.b) Minutes of Lake Simcoe Region Conservation Authority meeting held ...
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
Board of Directors' Meeting No. BOD-09-24
Friday, November 22, 2024
120 Bayview Parkway, Newmarket
Meeting Minutes
Members Present
Councillor C. Riepma (Chair), Mayor R. Greenlaw (Vice Chair), Councillor A. Courser, Councillor
F. Drodge, Councillor A. Eek, Regional Chairman W. Emmerson, Councillor P. Ferragine,
Councillor J. Gough, Councillor S. Harrison-McIntyre, Councillor D. Le Roy, Mayor I. Lovatt,
Mayor M. Quirk, Councillor Roy-DiClemente, Deputy Mayor and Regional Councillor T. Vegh,
Councillor E. Yeo
Members Absent
Regional Councillor B. Garrod, Councillor C. Pettingill, Councillor M. Thompson, Councillor E.
Yeo
Staff Present
D. Andrews, R. Baldwin, T. Barnett, A. Brown, S. Connor, M. Critch, A. Cullen, P. Davies, D.
Goodyear, L. Grzywniak, N. Hamley, B. Lywood, G. MacMillan, G. Peat, K. Toffan, K, Turriff, K.
Yemm
I. Land Acknowledgement
Chair Riepma acknowledged the Lake Simcoe watershed as traditional Indigenous territory and
thanked all generations of Indigenous peoples for their enduring and unwavering care for this
land and water.
II. Declarations of Pecuniary Interest or Conflict of Interest
None noted for the meeting.
III. Approval of Agenda
Moved by: R. Greenlaw
Seconded by: F. Drodge
BOD-129-24 Resolved That the content of the Agenda for the November 22, 2024
meeting of the Board of Directors be approved as presented. Carried
Page 138 of 180
14.b) Minutes of Lake Simcoe Region Conservation Authori% meeting held ...
Board of Directors' Meeting No. OD-09-24
Friday, November 22, 2024
Meeting Minutes
Page 2
IV.Adoption of Minutes
a) Board of Directors' Meeting
Moved by: D. Le Roy
Seconded by: S. Harrison-McIntyre
BOD-130-24 Resolved That the minutes of the Board of Directors' Meeting, No. BOD-
08-24, held on Friday, September 27, 2024 be approved as circulated. Carried
V. Announcements
a) Chair Riepma welcomed returning Board member Councillor Joe Gough from the Township
of Ramara, who has been appointed in place of Councillor Sherri Bell.
b) Senior Director, Communications and Engagement, Kristen Yemm, was pleased to share
that Education Program Specialist, Cassandra Connell, applied to become a mentor in Take
Me Outside, a national charitable organization that works to raise awareness and enable
action on nature connection and outdoor learning. Not only has Cassandra become a
mentor, but she has also been selected as the Ontario Regional Coordinator for their pilot
program. Selected from a candidate pool of 128, Cassandra is one of only eight across
Canada and three in the northern US. This exciting opportunity for Cassandra and the
Conservation Authority will showcase our skills, expertise and leadership in outdoor
learning and support for educators in taking kids outside to learn about, and connect with,
nature.
c) Senior Director, Communications and Engagement, Kristen Yemm, was pleased to advise
that the Conservation Authority's public engagement platform, https://yoursaV.Isrca.on.ca/,
now includes a link to the Lake Simcoe Conservation Preserve, providing updates on project
activities on the Conservation Authority's most recently acquired land.
VI. Presentations
a) Third Quarter 2024 Financial Report and Year-End Forecast
Director, Finance, Katherine Toffan, provided an overview of the Third Quarter 2024 Financial
Report and Year-End Forecast, noting an operational surplus of$1,498K at September 30th. The
main drivers of this surplus include salary gapping for open positions in a number of
departments, along with fees higher than expected in Planning and Development. She noted
Annual Priorities for 2024 are on track and progressing well. Reserve transfers are on track,
while reserve draws for year-end are forecast to be under budget. Staff are forecasting a
surplus for year-end.
Page 139 of 180
14.b) Minutes of Lake Simcoe Region Conservation Authori% meeting held ...
Board of Directors' Meeting No. OD-09-24
Friday, November 22, 2024
Meeting Minutes
Page 3
Looking ahead to 2025, staff are progressing well with filling vacancies. In Planning and
Development, it is unknown at this time if the fees freeze will continue. Construction on the
new Nature Centre at Scanlon Creek will begin in January, with operating impacts expected in
2026.
To view this presentation, please click this link: Third Quarter 2024 Financial Update and
Forecast Presentation
Moved by: T. Roy-DiClemente
Seconded by: A. Eek
BOD-131-24 Resolved That the presentation by Director, Finance, Katherine Toffan,
regarding the Third Quarter 2024 Financial Report and Year-End Forecast be received
for information. Carried
Included in the agenda was Staff Report No. 52-24-BOD regarding the Third Quarter 2024
Financial Report and Year-End Forecast.
Moved by: T. Roy-DiClemente
Seconded by: A. Eek
BOD-132-24 Resolved That Staff Report No. 52-24-BOD regarding the Conservation
Authority's Third Quarter 2024 Financial Report and Year-End Forecast be received
for information. Carried
b) A Digital Strategy for the Lake Simcoe Region Conservation Authority
General Manager, Integrated Watershed Management, Don Goodyear, together with Director,
Information Services &Technology, Geoff Peat, provided an overview of the Conservation
Authority's Digital Transformation project. Digital transformation is a process of using digital
technologies to create new or modify existing processes, and customer experiences to meet
changing organizational demands. He outlined the steps required including assessment of
current digital capabilities, identification of key areas for improvement, development of a
roadmap for implementation, and continuous evaluation and adaptions of strategies. An
assessment found gaps in terms of technology, skills, business processes and data
management, with these areas becoming the key areas for the strategy to focus on. The
expected outcomes include improved operational efficiency, enhanced customer experience
and community engagement, better data management and analysis, and increased
transparency and accountability.
To view this presentation, please click this link:
Page 140 of 180
14.b) Minutes of Lake Simcoe Region Conservation Authori% meeting held ...
Board of Directors' Meeting No. OD-09-24
Friday, November 22, 2024
Meeting Minutes
Page 4
Moved by: A. Courser
Seconded by: T. Vegh
BOD-133-24 Resolved That the presentation by General Manager, Integrated
Watershed Management, Don Goodyear, together with Director, Information Services
&Technology, Geoff Peat, regarding an overview of the Conservation Authority's
Digital Strategy be received for information. Carried
Included in the agenda was Staff Report No. 53-24-BOD regarding the Conservation Authority's
Digital Strategy.
Moved by: A. Courser
Seconded by: T. Vegh
BOD-134-24 Resolved That Staff Report No. 53-24-BOD regarding the Conservation
Authority's Digital Strategy be received for information. Carried
VII. Hearings
There were no Hearings at this meeting.
VIII. Deputations
There were no Deputations at this meeting.
IX. Determination of Items Requiring Separate Discussion
No items were identified under items requiring separate discussion.
X. Adoption of Items not Requiring Separate Discussion
Moved by: W. Emmerson
Seconded by: J. Gough
BOD-135-24 Resolved That the following recommendations respecting the matters
listed as "Items Not Requiring Separate Discussion" be adopted as submitted to the
Board, and staff be authorized to take all necessary action required to give effect to
same. Carried
1. 2024 Lake Simcoe Region Conservation Authority Conservation Areas Strategy—Final
Draft
BOD-136-24 Resolved That Staff Report No. 54-24-BOD regarding the Conservation
Authority's Conservation Areas Strategy be received; and
Page 141 of 180
14.b) Minutes of Lake Simcoe Region Conservation Authorit meeting held ...
Boar of Directors' Meeting No. OD-09-24
Friday, November 22, 2024
Meeting Minutes
Page 5
Further that the 2024 Lake Simcoe Region Conservation Authority Conservation Areas
Strategy be approved for implementation. Carried
2. Conservation Areas Parking Fees
BOD-137-24 Resolved That Staff Report No. 55-24-BOD regarding the reassessment of
the parking fees program be received; and
Further That parking at the Lake Simcoe Region Conservation Authority's Conservation
Areas continues to be provided without charge until further notice. Carried
XI. Consideration of Items Requiring Separate Discussion
No items remained for separate discussion.
XII. Closed Session
There were no closed session items for this meeting.
XIII. Other Business
a) Chair Riepma advised that the next meeting will be held on Friday, December 20, 2024 in
the Conservation Authority's Administrative Offices. This meeting will begin at 10:00 a.m.
XIV. Adjournment
Moved by: W. Emmerson
Seconded by: J. Gough
BOD-138-24 Resolved That the meeting be adjourned at 10:05 a.m. Carried
Councillor Clare Riepma Rob Baldwin
Chair Chief Administrative Officer
Page 142 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
,�►,SAGq
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n
08-24-BOD Agenda Minutes
Nottawasaga Valley Conservation Authority
Friday November 22, 2024 at 9:OOAM EDT
Attendance
Present:
Cllr. Joe Belanger, Wasaga Beach (Town); Chair Gail Little, Amaranth
(Township); Deputy Mayor Paul Van Staveren Clearview (Township); Cllr.
Patricia Clark, Mulmur (Township); Cllr. June Porter, The Blue Mountains
(Town); Vice-Chair Jonathan Scott, Bradford West Gwillimbury (Town); Cllr.
Richard Schell, Oro-Medonte (Township); Cllr. Joel Loughead, Grey Highlands
(Municipality); Cllr. Pieter Kiezebrink, Essa (Township); Mayor Scott W.
Anderson, Adjala-Tosorontio (Township); Cllr. Christopher Baines,
Collingwood (Town); Cllr. Nicole Cox, New Tecumseth (Town); Cllr Phil Fisher,
Springwater (Township); Cllr. Kevin Eisses, Innisfil (Town)
NVCA Staff:
Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief
Administrative Officer; Chris Hibberd, Director, Watershed Management
Services; Kyra Howes, Director, Conservation Services; Dalia AI-Ali, Manager,
Engineering Services; Tyler Boswell, Planner; Ben Krul, Manager,
Development Planning and Permits; Greg Marek, Senior Planner; Kerry
Jenkins, Administrative Assistant/Recorder
Absent:
Mayor Darren White, Melancthon (Township); (Town); Cllr. Ralph Manktelow,
Mono (Town); Cllr. Gary Harvey, Barrie (City); Cllr. Kyle Fegan, Shelburne
(Town); Doug Hevenor, Chief Administrative Officer
1. Events
Tiffin Nature School
At Tiffin Nature School, children aged 2.5 to 10 are invited to explore and
connect with the natural world. We nurture their innate curiosity, offering
immersive outdoor experiences that inspire discovery and growth.
Dates: Tuesdays & Thursdays until May 29, 2025
Location: Tiffin Centre for Conservation
2. Call to Order
Chair Little called the meeting to order at 9:05am.
3. Land Acknowledgement
1
Page 143 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Nottawasaga Valley Conservation Authority Board acknowledges that we are
situated on the traditional land of the Anishnaabeg people. The Anishnaabeg
include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as
the Three Fires Confederacy. We are dedicated to honouring Indigenous
history and culture and committed to moving forward in the spirit of
reconciliation and respect with all First Nation, Metis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
S. Motion to Adopt the Agenda
Recommendation:
RES: 56-24
Moved by: Cllr. Patricia Clark
Seconded by: Cllr. Pieter Kiezebrink
RESOLVED THAT: the agenda for the Board of Directors meeting #08-24-
BOD dated on November 22, 2024 be approved.
Carried;
6. Announcements
There were no announcements at this time.
7. Deputations
There were no deputations at this time.
S. Hearings
There were no hearings at this time.
9. Determination of Items Requiring Separate Discussion
Board members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
10. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
RES: 57-24
Moved by: Cllr. Patricia Clark
Seconded by: Cllr. Joe Belanger
RESOLVED THAT: agenda item number(s), 11.2.1, 11.2.2 and 11.2.3 were
identified as requiring separate discussion, be referred for discussion under
Agenda Item #11; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
2
Page 144 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Carried;
11. Consent List
11.1. Adoption of Minutes
Recommendation:
Approved by Consent
Moved by: Cllr. June Porter
Seconded by: Cllr. Nicole Cox
RESOLVED THAT: the minutes of the Board of Directors meeting 07-
24-BOD dated on October 25, 2024 be approved.
11.2. Staff Reports
11.2.1. Staff Report No. 36-08-24-BOD from Hendrik Arno,
Manager, Information Services and Technology regarding
Watershed-Based Resource Management Strategy
Recommendation:
RES: 58-24
Moved by: Cllr. Kevin Eisses
Seconded by: Deputy Mayor Paul Van Staveren
RESOLVED THAT: the Board of Directors approve Staff
Report No. 36-08-24-BOD regarding NVCA's submission of the
Watershed-Based Resource Management Strategy.
Carried;
11.2.2. Staff Report No. 37-08-24-BOD from Kyra Howes,
Director, Conservation Services regarding Updated 2025
Conservation Services Fees
Recommendation:
RES: 59-24
Moved by: Cllr. Christopher Baines
Seconded by: Mayor Scott W. Anderson
Discussion around camp fire fees agreement to move 3hr
minimum to the event section.
RESOLVED THAT: The Board of Directors receive Staff Report
No. 37-08-24-BOD regarding proposed 2025 and select 2026
changes to Conservation Services fees, and;
FURTHER THAT: the Fee Schedule, which includes Appendices
A to C be approved as attached and as amended.
Carried;
11.2.3. Staff Report No. 38-08-24-BOD from Dalia AI-Ali,
Manager, Engineering Services regarding Award of
Contract for Request for Proposal (RFP) #01/2024
Recommendation:
RES: 60-24
Moved by: Cllr. Phil Fisher
3
Page 145 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Seconded by: Cllr. Joe Belanger
RESOLVED THAT: the Board of Directors receive Staff Report
No. 38-08-24-BOD regarding the award of a contract for the
completion of the scope of work presented in Request for
Proposal (RFP) #01/2024.
Carried;
11.2.4. Staff Report No. 39-08-24-BOD from Dalia AI-Ali,
Manager, Engineering Services regarding Review and
Approval of Natural Hazard Infrastructure & Ice
Management Plans
Recommendation:
Approved by Consent
Moved by: Cllr. Patricia Clark
Seconded by: Cllr. Joel Loughead
RESOLVED THAT: the Board of Directors receive Staff Report
No. 39-08-24-BOD regarding the mandated Natural Hazard
Infrastructure Operational Plan and Ice Management Plan, and;
FURTHER THAT: the Board of Directors approve both plans as
presented.
11.2.5. Staff Report No. 40-08-24-BOD from Sheryl Flannagan,
Director, Corporate Services regarding 2024 Year End
Surplus/Deficit Allocation
Recommendation:
Approved by Consent
Moved by: Cllr. Nicole Cox
Seconded by: Cllr. Rick Schell
RESOLVED THAT: the Staff Report No. 40-08-24-BOD
regarding surplus/deficit allocations be approved; and
FURTHER THAT: The NVCA Auditor be directed to place any
2024 surplus/ deficit funds in/out of the following reserves as
specified in the report.
11.2.6. Staff Report No. 41-08-24-BOD from Maria Leung, Senior
Communications Specialist regarding Communications
Report
Recommendation:
Approved by Consent
Moved by: Cllr. Kevin Eisses
Seconded by: Cllr. June Porter
RESOLVED THAT: Staff Report No. 41-08-24-BOD regarding
NVCA Communications - October 11, 2024 - November 8,
2024, be received.
12. Other Business
There were no Other Business at this time.
4
Page 146 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
13. Adjourn
Recommendation:
RES: 61-24
Moved by: Cllr. Pieter Kiezebrink
Seconded by: Cllr. Phil Fisher
RESOLVED THAT: this meeting adjourn at 9:56am to meet again on
December 13, 2024 or at the call of the Chair.
Carried;
5
Page 147 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
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NVCA December 2024 Board Meeting Highlights
Next Meeting: 2025 Annual General Meeting scheduled on January 25, 2025
held in person at the Tiffin Centre for Conservation
For the full meeting agenda, including documents and reports, visit NVCA's website.
lifting of the fee freeze by the Minister of
Permits Approvals under the CA Act Natural Resources (MNR).
NVCA Regulations staff provided a summary of On December 12, 2024, NVCA received
the permits issued from July 24, 2024, to direction from the Minister of MNR that
November 15, 2024. conservation authority planning and permitting
fees will remain frozen from January 1, 2025 to
Due to the enactment of Ontario Regulation December 31, 2025. As a result, the staff
41/24 and sections of the CA Act on April 1, report was withdrawn.
2024, this report highlighted two different
timelines. Conservation Authorities Act
Deliverables Completed
Applications received before April 1, 2024, were
reported under the previous Provincial Under Ontario Regulation 686/21: Mandatory
timelines. Applications received after April 1, Programs and Services, Conservation
2024, will be reported in accordance with the Authorities are required to complete six
new timelines. legislated deliverables for mandatory programs
and services by December 31, 2024.
A total of 175 permits and clearances were These include:
approved by staff from July 24, 2024 to
November 15, 2024. 1. Conservation Areas Strategy
For applications received before April 1, 2024, 2. Land Inventory
NVCA staff met prescribed timelines 97% of the 3. Ice Management Plan
time. 4. Natural Hazard Infrastructure Asset
Since April 1, 2024, NVCA staff met timelines Management Plan
99% of the time when issuing permits, and 5. Natural Hazard Infrastructure Operational
98.5% when providing written notification Management Plan
status within prescribed timelines with only one 6. Watershed-Based Resource Management
applicant receiving a late notice. Strategy
2025 Fees for Planning and Permit NVCA has completed all of the legislated
Applications deliverables.
Staff submitted a report to seek the Board's 2025 Budget Approved
approval to increase the 2025 planning and The Board of Directors approved NVCA's 2025
permitting fees based on the cost of living budget at $5,129,673 compared to the 2024
allowance (3.1%), pending the expiration or approved budget of $4,638,115. This includes a
$400,000 increase to the municipal levy
8195 81" Line, Utopia, ON, LOM 1TO 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 148 of 180
14.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
(shared among all 18 member municipalities), Tiffin Nature School
with the remainder coming from grants, fees
for services, and other sources. Funds from At Tiffin Nature School, children aged 2.5 to
municipal levy represent approximately 50% of 10 are invited to explore and connect with
NVCA's revenues. the natural world. We nurture their innate
curiosity, offering immersive outdoor
Upcoming Events experiences that inspire discovery and
Winter Camp Tiffin growth.
Dates: Tuesdays & Thursdays until May 29,
Our staff have been excited to plan some 2025
winter camp activities for Winter Camp Tiffin,
which will be full of outdoor adventures. Location: Tiffin Centre for Conservation
Led by NVCA's environmental educators,
Camp Tiffin is an outdoor camp designed to
enhance your child's knowledge,
understanding and appreciation of the natural
world and our amazing planet.
Dates: December 30, 2024, January 2 & 3,
2025
Location: Tiffin Centre for Conservation
Christmas Bird Count for Kids
Christmas Bird Count for Kids is a fun, family-
friendly bird-watching event contributing to
scientific bird count data.
Learn how to watch birds from our local
nature enthusiasts, Nature Barrie. After their
presentation inside, we will take to the trails
on a guided hike to find and practice
identifying the birds at Tiffin!
Hot chocolate is included. Please bring your
own reusable mug.
Date: January 2, 2025
Location: Tiffin Centre for Conservation
8195 8t" Line, Utopia, ON, LOM 1T0 705-424-1479 + admin@nvca.on.ca
www.nvca.on.ca Page 149 of 180
14.d) Correspondence dated December 12, 2024 from Hon. Paul Calandra, Mi...
Ministry of Ministere des
Municipal Affairs Affaires municipales
and Housing et du Logement
Office of the Minister Bureau du ministre
777 Bay Street, 171h Floor 777, rue Bay, 17'etage Ontario
Toronto ON M7A 2J3 Toronto(Ontario) M7A 2J3
Tel.:416 585-7000 Tel. :416 585-7000
234-2024-5801
December 12, 2024
Dear Head of Council,
I am pleased to inform you of the introduction of the proposed Municipal Accountability
Act, 2024 on December 12, 2024, which, if passed, would make changes to the
Municipal Act, 2001 and City of Toronto Act, 2006 to strengthen the municipal code of
conduct and integrity commissioner framework.
I appreciate the valuable feedback we have received from municipalities and share your
commitment to safe and respectful workplaces. The proposed changes, if passed,
would:
• enable the creation of a standard municipal code of conduct and standard
municipal integrity commissioner investigation processes to help ensure
consistency across all Ontario municipalities;
• create a role for the Integrity Commissioner of Ontario in municipal code of
conduct and integrity commissioner matters, including providing training to
municipal integrity commissioners; and
• establish a mechanism to remove and disqualify members of council and certain
local boards for a period of four years for the most serious code of conduct
violations following a recommendation from the local integrity commissioner, a
concurring report from the Integrity Commissioner of Ontario, and a unanimous
vote of council.
In the coming months, I will want to hear your feedback on the Bill as well as other
matters regarding local accountability regimes. I look forward to seeing many of you at
the upcoming Rural Ontario Municipal Association conference, where we will have the
opportunity to discuss these changes and other matters of importance to your
communities.
If passed, important work to develop the regulations to support this new framework
would lie ahead, and I remain committed to engaging with you throughout that process.
Our intention is to have these changes in effect for the new term of councils beginning
in Fall 2026 to ensure there is adequate opportunity for local implementation.
.../2
Page 150 of 180
14.d) Correspondence dated December 12, 2024 from Hon. Paul Calandra, Mi...
-2-
For more information on these amendments, please see the news release. To share
your comments on the proposed legislation, please see a posting on the Regulatory
Registry that will be open for comments for 60 days.
If you have any questions regarding these new provisions, please contact your local
Municipal Services Office with the Ministry of Municipal Affairs and Housing.
Sincerely,
A �--
Hon. Paul Calandra
Minister of Municipal Affairs and Housing
c: Jessica Lippert, Chief of Staff
Owen Macri, Deputy Chief of Staff
Martha Greenberg, Deputy Minister
Caspar Hall, Assistant Deputy Minister, Local Government Division
Sean Fraser, Assistant Deputy Minister, Municipal Services Division
Municipal Clerks and CAOs
Page 151 of 180
�� �►� 14.e) Correspondence received January 2, 2025 from, llia, Deve...
4 Development Services and
�. ►04 planning@orillia.ca
all Engineering Department ® orillia.ca
ORILLIA Planning Division V 50 Andrew St.S.,Suite 300,
Orillia, ON L3V 7T5
City of Orillia Council will hold a Special Meeting on Tuesday, February 41" from noon to
4:00 p.m. in the Council Chamber at Orillia City Centre (50 Andrew Street South) to
provide direction on the boundary expansion and Official Plan Review planning projects.
With respect to the Boundary Expansion project, the City is required by the Province to
have enough land to accommodate growth for a minimum of 20 years. It has been
determined that the City has only enough land to accommodate future growth until the
2030s within its current municipal boundaries. As a result, the City of Orillia's Planning
Division has been undertaking the necessary studies to evaluate a future boundary
expansion and has identified 356 hectares of land in the Township of Severn and the
Township of Oro-Medonte for a potential future boundary expansion.
On June 20, 2023 a Public Open House was held to garner public input on the proposed
boundary expansion lands and various intensification options to determine the extent and
size of a future boundary expansion.
This boundary expansion process was held in abeyance until the Province issued its new
Provincial Planning Statement, which came into effect on October 20, 2024. On the same
date, the A Place to Grow: Growth Plan for the Greater Golden Horseshoe was revoked.
This provincial policy change now requires the City to plan for minimum density targets
within the existing built-up areas of the City, thereby removing the requirement to plan for
a minimum of 50% of annual building permits to be issued from the existing built-up area.
A Special Meeting of City of Orillia Council will be held on February 4t" 2025 from noon
to 4:00 p.m. in the Council Chamber to make a decision on degree of intensification to
occur within the City's existing municipal boundaries which will in turn impact the extent
and size of a future boundary expansion. The various scenarios are summarized in the
following chart:
DevelopmentScenario Average Type of
# Minimum Land
Density Target Required
33 units per net . Detached Houses 81.9 ha
ha • Townhouses
40.5 units per . Townhouses 61.9 ha
net ha • Low— Mid Rise Apartments
(3 — 6 storeys)
47 units per net . Low— High Rise Apartments 41.9 ha
ha (3 — 12 storeys)
54 units per net . Mid — High Rise Apartments 21.8 ha
ha (6 to 12 storeys)
Page 152 of 180
M60 units per net . Mid.— H'gh Rise
VW Correspondence rjg%va 4r�' , T859 from City of Orillia, Deve...
28 pieces of written correspondence were received following the information presented
at the June 20, 2023 Public Open House. This correspondence, including formal
comments from the Townships of Severn and Oro-Medonte, are available for Council's
review to assist Council in making their decision at the Special Meeting of Council to be
held on February 4t", 2025.
Members of the public will have the opportunity to address Council if they wish by
registering for the Open Forum. The Open Forum will only be one hour in length and each
speaker will only be given 3 minutes. There is availability for a maximum of 20 speakers.
The first 20 individuals who register with the Deputy Clerk for the Open Forum will be
given the opportunity to speak. To register for the Open Forum, email
councilservices(o-)-orillia.ca by no later than 8:00 a.m. on Tuesday, February 4t", 2025.
For more information on the City of Orillia's Boundary Expansion project, visit
orillia.ca/boundaryexpansion.
Frequently Asked Questions:
1. How have the provincial policy changes affected Orillia's boundary
expansion and review process?
The City of Orillia boundary expansion process was held in abeyance until the
Province of Ontario issued its new Provincial Planning Statement, which came into
effect on October 20, 2024. On the same date, the Province's A Place to Grow:
Growth Plan for the Greater Golden Horseshoe was revoked.
This provincial policy change now requires the City to plan for minimum density
targets within the existing built-up areas of the City, removing the requirement to
plan for a minimum of 50% of annual building permits to be issued from the existing
built-up area. Council will decide what minimum density target to establish which
will, in turn, determine the amount of additional land required for the Settlement
Area Boundary Expansion. Council's decision on the minimum density target will
determine the amount of building height to allow in Orillia.
All planning decisions in Orillia must be consistent with the Provincial Planning
Statement, which requires the City of have enough land to accommodate growth
for the next 20-to-30 years.
2. What are the next steps of Orillia's boundary review process?
A Special Meeting of Council is planned for February 4th 2025 to make a decision
on the minimum density target for residential growth within the City's existing
municipal boundaries. This decision will impact the extent and size of a future
boundary expansion. The following chart identifies the different options for
accommodating residential growth within the City for the next 26 years:
Page 153 of 180
Scenario Average Type of Development Additional
• Deve...
Density Target Required
33 units per net • Detached Houses * 81.9 ha
ha • Townhouses
40.5 units per • Townhouses 61.9 ha
net ha • Low— Mid Rise Apartments
(3 — 6 storeys)
47 units per net • Low— High Rise Apartments 41.9 ha
ha (3 — 12 storeys)
54 units per net • Mid — High Rise Apartments 21.8 ha
ha (6 to 12 storeys)
60 units per net • Mid — High Rise Apartments N/A
ha (8 to 12 storeys)
Depending on the decision of City of Orillia Council, it is anticipated that between
0 to 81.9 hectares of additional land would be needed for residential growth. It is
important to note that in addition to any residential land requirements, a minimum
113.1 hectares of land would still be required outside of the current municipal
boundary for new school sites, recreation facilities, and employment lands.
Following the Special Meeting of City of Orillia Council and direction on minimum
density targets for residential growth, the City's consultant (WSP)will begin Phase
3 of the Technical Land Evaluation process to prepare a map identifying the
location of the best lands from a planning perspective for a future Settlement Area
Boundary Expansion. This map will be accompanied by a Planning Justification
Report which will provide a professional planning analysis for the selection of those
lands. This Planning Justification Report, together with the recommended final
boundary expansion map, will be presented to City of Orillia Council as the
recommended lands for a potential future boundary expansion. Following
Council's acceptance of this work, the municipal restructuring (annexation)
negotiations with the affected Townships can begin.
3. Why can't vacant properties or buildings be considered as part of the City's
boundary expansion, instead of looking for additional land?
The City needs vacant, undeveloped land to accommodate at a minimum 113.1
hectares of land for new school sites, recreation facilities, and employment lands.
These types of land uses are difficult to accommodate on existing developed,
underutilized sites given the size and design requirements as well as needing to
keep employment uses separated from more sensitive land uses to not negatively
impact residents from noise and odour from employment operations.
4. How has feedback from community members been used in this process?
A Public Open House was held in June 2023 to assist City of Orillia Council in
making a future decision regarding the different options for accommodating
residential growth. From this Open House, comments were received from the
Page 154 of 180
community. A summary of these written comments will be provided to City of Orillia
2025 from City of Orillia, Deve...
Input will also be considered by the City's consultant (WSP) as work is undertaken
to revise the proposed Settlement Area Boundary Expansion following Council's
direction regarding the establishment of a minimum density target to accommodate
residential growth within the City's existing municipal boundaries.
5. How will surrounding townships and their residents be included in the next
steps moving forward?
Both the Township of Severn and the Township of Oro-Medonte provided formal
comments following the June 2023 Public Open House. Since 2021, discussions
with the CAO, Director of Planning, and Mayor at both municipalities have been
ongoing throughout this process. Once a decision is made from City of Orillia on
the minimum density target to accommodate residential growth over the next 26
years, Phase 3 of the Technical Land Evaluation process will begin whereby a map
identifying the best lands from a planning perspective for a future Settlement Area
Boundary Expansion will be identified together with a Planning Justification Report.
Another Public Open House will be held to consult with the public on the final
boundary expansion map and meetings with the CAO, Director of Planning and
Mayor of the affected Townships will be held.
Importantly, as the next steps occur, the areas being considered for a future
boundary expansion will only shrink, rather than cover a more expansive area. For
the future extension of municipal services and for community connectivity, the City
of Orillia will only be looking at lands adjacent to Orillia's current municipal
boundary.
6. Is this related to the City of Barrie's potential boundary expansion?
The City of Orillia's Boundary Review process is separate from the City of Barrie's
boundary review. However, the City of Orillia is having conversations with
overlapping surrounding municipalities, such as the Township of Oro-Medonte.
7. How is the City addressing environmental concerns that have been raised
regarding the boundary review process? e.g. loss of wetlands, impact on
groundwater recharge. What measures are in place to protect
environmentally sensitive areas?
• Refer to the WSP Water Resource Report for the protections that will be
required to be imposed to ensure groundwater is adequately protected
should Orillia's boundaries be expanded.
• Refer to the WSP Natural Heritage Report for the protections that will be
required to be imposed to ensure the natural heritage areas and features
will be protected should Orillia's boundaries be expanded.
• Before any development would be permitted to proceed within the boundary
expansion lands, applicants will be required to complete a full
Environmental Impact Study and Hydrogeological Assessment to ensure
that the water resources and significant natural heritage areas and features
will be protected from development.
Page 155 of 180
8. Deve...
of an amount of population growth by 2051?
The Province requires the City of Orillia to plan for population and employment
growth for a minimum of 20 years to a maximum of 30 years. The City of Orillia
must have enough land within its municipal boundaries to accommodate its
forecasted growth for the next 26 years. As required by the Province, Orillia is
planning for a population of 49,000 and 26,000 jobs to the year 2051.
Orillia is projected to have a growth rate of 1.2% over the next 26 years. Orillia is
planning to accommodate an additional 7,330 housing units and 1,560 new jobs
to the year 2051. The projected growth is based on a Land Needs Assessment
completed by Hemson Consulting Ltd.
9. How will the City's existing water/wastewater systems handle a higher
density of households? Will facilities need to be upgraded?
Upgrades to the City's conveyancing infrastructure for water and wastewater will
be required to accommodate growth over the next 26 years.
For water servicing, an additional pump station and storage will be required to
create a new pressure district/water zone. Alternatively, a new well can be
implemented to service the new zone— in which case it is recommended that some
new form of storage accompany the wells for redundancy and supply security.
For wastewater, upgrades to the current system will be required to accommodate
future growth in both pipes and pump stations.
10.How is the City protecting agricultural land with a potential expansion?
The Province requires that the City of Orillia consider the impacts to agricultural
land when planning for a Settlement Area Boundary Expansion. Where protection
of agricultural land and where avoidance of prime agricultural land is not possible,
then the City of Orillia must consider reasonable alternatives on lower priority
agricultural lands within prime agricultural areas and minimize and mitigate to the
extent feasible through an Agricultural Impact Assessment.
A preliminary Agricultural Impact Assessment has been prepared as part of the
consideration of a Settlement Area Boundary Expansion. However, a detailed
Agricultural Impact Assessment and Minimum Distance Separation analysis will
need to be undertaken by any applicant prior to development within the boundary
expansion lands.
11.Why can't the entire required densification be achieved within the City's
existing boundary limits through redeveloping underutilized land, giving up
parkland, or other measures?
It is anticipated that between 0 to 81.9 hectares of additional land will be needed
for residential growth. It is important to note that in addition to any residential land
requirements, a minimum 113.1 hectares of land would still be required outside of
Page 156 of 180
the current municipal boundary for new school sites, recreation facilities and
emIIAMAP19MPondence received January 2, 2025 from City of Orillia, Deve...
The City of Orillia needs vacant, undeveloped land to accommodate at a minimum
113.1 hectares of land for new school sites, recreation facilities, and employment
lands. These types of land uses are difficult to accommodate on existing
developed, underutilized sites given the size and design requirements as well as
needing to keep employment uses separated from more sensitive land uses to not
negatively impact residents from noise and odour from employment operations.
12.What is the City doing to force developers to complete approved
developments prior to developing on expansion lands?
The Province encourages the City of Orillia to establish and implement phasing
policies to ensure development in expansion lands will occur in an orderly manner
and to align with the provision of infrastructure and public service facilities (such
as new schools, hospitals, and community recreation facilities).
Through the implementation of phasing policies, development will be concentrated
within the existing municipal boundaries on underutilized lands.
13.Why do we need more employment land? Couldn't that land be used for
affordable housing instead?
Planning for a complete community where people can live, work and play is
important to building healthy communities. It has been determined that the City of
Orillia needs to have enough land to accommodate 805 new jobs within the
expansion lands. Providing housing is not the only planning objective; it is
important to plan for employment opportunities to enable residents to have local
job opportunities. With the provision of strong economic opportunities, residents
will be able to afford housing in the City.
Page 157 of 180
14.f) Correspondence dated January 3, 2025 from Orillia Public Library r...
III IVIIII n
rillia Public
Memo Library
To: Dylan Flannery, Director of Operations & Community Services, Township of Oro-
Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Meagan Wilkinson, CEO, Orillia Public Library
Date: January 3, 2025
Subject: Township of Oro-Medonte Statistics: December 2024
Township of Oro-Medonte monthly statistics below, please contact me if you have any
questions or concerns.
Township of Oro-Medonte
Borrower Type Number of Number of members Check Outs and
members* borrowing Renewals
Jan 1, 2024 Dec 1-31, 2024 Dec 1-3, 2024
Township of Oro- 1,362 403 3,032
Medonte Adult
Township of Oro- 268 55 430
Medonte Child
Township of Oro- 49 8 31
Medonte Youth
E-Access 75 N/A N/A
Total j1,754 466 0,493
Borrowing statistics on this chart are limited to the circulation of physical items, including books,
magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music
downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 158 of 180
14.g) County of Simcoe, Media Release, January 14, 2025 re: County Counc...
Release
►! County of Simcoe, Office of the Warden
COUNTY OF ` and CAO
SIMCOE ,r1110 Highway 26, Midhurst, Ontario L9X
��, 1 N 6
AbWoomm
simcoe.ca
FOR IMMEDIATE RELEASE
County Councillors approve next step in process to adjust the size of County
Council
Midhurst/January 14, 2025 — County Council today revisited a previous decision
regarding the size and composition of County Council. A motion was approved to
support adjusting the size of County Council from 32 members to 17 (inclusive of a full-
time, appointed Warden).
If approved, the elected Mayors of the County's 16 member municipalities will serve as
the default County representatives starting the next term of County Council. Currently,
and historically, local Deputy Mayors also sit on County Council. As proposed
previously, the full-time appointed Warden will be chosen by the incoming Council
among eligible electors who choose to put their name forward for Warden.
To take effect, these decisions must be approved through a triple majority process (as
outlined below). If approved, these decisions would take effect for the 2026-2030
term. The current structure will continue for the remainder of the current term.
"Our long-standing structure, with our Mayors and Deputy Mayors both serving on
County Council, has served our communities well," said Warden Basil Clarke. "However,
we recognize that our Council is large in size, and that it's prudent to make this change
going forward. With advancements in technology, we have more ways to connect as a
Council, with staff and residents, making this potential change more possible than it was
years ago. If approved, I'm confident that we will continue to see efficient, effective and
fair representation and decision making at County Council. I'm also pleased Council
maintained our decision to pursue a full-time, appointed Warden starting next term. The
position of Warden requires full-time attention to Simcoe County residents and
business."
Triple Majority Approval
Approval by County Council to proceed with these changes is the first step in the
legislative process. The next step is a requirement to hold a public meeting to consider
a draft by-law that would change the composition of County Council. If the by-law is
ultimately passed by County Council, it would then be sent to the 16 lower-tier member
Page 159 of 180
14.g) County of Simcoe, Media Release, January 14, 2025 re: County Counc...
municipalities where a majority of their Councils must consent to the by-law (the
majority of municipalities consenting must also represent a majority of electors in the
County).
It is important to note that County Council may address further guidelines for the role of
Deputy Warden at future meetings and review more information regarding committee
structure and the process for Council alternates. Representatives from the County's two
separated cities will continue to sit on the Human Services Business Section of
Committee of the Whole.
The County of Simcoe is composed of sixteen member municipalities and provides
crucial public services to County residents in addition to providing paramedic and social
services to the separated cities of Barrie and Orillia. Visit our website at simcoe.ca.
- 30 -
Collin Matanowitsch Andrea Walasek
Manager, Public Relations Public Relations Consultant
County of Simcoe, Service Simcoe County of Simcoe, Service Simcoe
Department 249-535-3511 (mobile)
705-734-8386 (mobile) And rea.Walasek(cD_simcoe.ca
Collin.Matanowitsch(a-simcoe.ca
Page 160 of 180
17.a) 2025-002: Being a By-Law to Authorize the Issuance of the Certific...
The Corporation of the Township of Oro-Medonte
By-Law No. 2025-002
Being a By-Law to Authorize the Issuance of the Certificate of
Assumption for Whispering Creek Subdivision, Registered Plan 51 M-1119
Whereas Section 51, Subsection (26)of the Planning Act, R.S.O. 1990, Chapter P.13,
as amended, provides that municipalities may enter into agreements imposed as a
condition to the approval of a plan of subdivision and such agreements may be
registered against the land to which the subdivision plan applies;
And Whereas Council for the Corporation of the Township of Oro-Medonte entered into
a Subdivision Agreement with 2479283 Ontario Limited in June 2017 (By-Law 2017-
099)to construct a residential development consisting of fourteen (14) lots on Best
Court.
And Whereas the Township received a request from the Developer's Engineering Firm
dated March 10, 2023, requesting the Township end the maintenance period and issue
the Certificate of Maintenance and Final Acceptance;
And Whereas the Township's Manager, Development Engineering has provided a
recommendation dated December 6, 2024, regarding the completion of the two-year
maintenance period and issuance of the Certificate of Assumption;
And Whereas with the above recommendation the requirements of this Subdivision
Agreement with respect to the aboveground works have now been met;
Now Therefore the Council of the Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the Certificate of Assumption for Whispering Creek Subdivision—,
Registered Plan M-1119, may now be issued by the Township in compliance
with the Subdivision Agreement between the Corporation of the Township of
Oro-Medonte and Braestone Development Corporation.
2. That this by-law be considered the"Certificate of Maintenance and Final
Acceptance" required by the Subdivision Agreement to be issued effective
January 22, 2025.
3. That the "Certificate of Assumption", attached hereto, shall form part of this By-
Law.
4. That this By-law shall take effect on the final passing thereof.
By-law read a first, second and third time, and passed this 22"d day of January
2025.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 161 of 180
17.a) 2025-002: Being a By-Law to Authorize the Issuance of the Certific...
Township of
Proud Heritage, Excititig Future
CERTIFICATE of ASSUMPTION
Project: Whispering Creek registered plan 51 M-1119
Developer: 2479238 ONTARIO Inc.
File No.: 51 M-1119
Description of Works: All public works underground and aboveground as listed in the
Subdivision Agreement.
Date of Final Site Inspection: October 31 , 2024
Noted Deficiencies: Silt fence to be removed from the Stormwater Management block,
asphalt cracking in a localized area of the cul de sac, minor localized asphalt
deterioration along the edge of curbs and shoulders and the surface of the road, asphalt
to be paved at the community mailbox, community mailbox to be adjusted plumb,
localized areas along the ditches to be regraded and seeded, emergency access gate
to be adjusted or replaced near Old Barrie Road, finally homeowner encroachments
within the driveway aprons of 5 lots.
The Developer named herein has generally completed the subdivision works with minor
deficiencies listed herein. These works were inspected and found to be constructed in
accordance with the Subdivision Agreement and remedial repairs or payout
arrangements for the same will be considered prior to the release of securities.
Recommended securities to be held or obtained for cash in lieu for the above works is
at a minimum of $20,000.00.
Dated: January 6, 2025
Kamil Burdyna P.Eng., C.E.T.
Manager, Development Engineering
148 Line 7 South P: (705) 487-2171
Oro-Medonte, ON LOL 2EO F: (705) 487-0133 NV1A/W.®� Pb �te.Ca
17.b) 2025-003:A By-law to Name, Establish and Assume Highways Within t...
The Corporation of the Township of Oro-Medonte
By-law No. 2025-003
A By-law to Name, Establish and Assume Highways
Within the Township of Oro-Medonte
Best Court on Plan 51 M-1119
Whereas Section 11(3)of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that municipalities may pass by-laws with respect to highways;
And Whereas Section 31(2)of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that land may only become a highway by virtue of a By-Law establishing the
highway;
And Whereas Section 26 of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
defines what constitutes a highway;
And Whereas Section 61(1)of the Municipal Act, 2001, S.O. 2001, c.25, as amended,
provides that a municipality may enter upon land lying along a highway to install and
maintain a sign setting out the name of a highway;
And Whereas Council at their January 22, 2025 meeting approved By-law 2025-002
issuing the Certificate of Assumption for the Whispering Creek Subdivision registered
under plan 51 M-1119;
And Whereas Council of the Township of Oro-Medonte deems it necessary to name,
establish and assume for use a highway within the boundaries of the Township of Oro-
Medonte listed on Schedule `A' attached hereto;
Now Therefore the Council of the Township of Oro-Medonte hereby enacts as follows:
1. That the highway listed in Schedule"A"of this by-law is hereby named,
established and assumed for use as a public highway;
2. That the name for the public highway identified in Schedule"A"shall be affixed at
every affected intersection thereof on public property. Where it is not practical to
affix the name on public property, it shall be affixed on private property.
3. That the attached Schedule"A"shall form part of this By-Law;
4. And that this By-Law shall take effect on the final passing thereof.
By-law Read a First, Second and Third time, and Passed this 22"d day of January
2025.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
Page 163 of 180
17.b) 2025-003:A By-law to Name, Establish and Assume Highways Within t...
Schedule "A"
to By-law No. 2025-003 for
The Corporation of the Township of Oro-Medonte
Named, Established and Assumed for Use as a Public Highway
Street Names Description PIN
Part of registered Plan 51 M-1119,
Best Court Township of Oro-Medonte, County of 585410101
Simcoe.
Page 164 of 180
17.c) 2025-004:A By-Law to Amend By-Law No. 2021-114, being a by-law to...
The Corporation of the Township of Oro-Medonte
By-Law No. 2025-004
A By-Law to Amend By-Law No. 2021-114, being a by-law to provide for the
erection of Stop,Yield,and Do Not Enter signs within the Township of Oro-
Medonte.
Whereas Section 137 of the Highway Traffic Act, R.S.O. 1990, as amended,
provides that the Council of a Municipality may by By-Law, provide for the erection
of stop signs at intersections on highways under its jurisdiction and every sign so
erected shall comply with Ontario Regulation 615; S6-12, as amended.
And Whereas Council deems it necessary to amend By-Law No. 2021-114.
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
enacts as follows:
1. That Schedule "A: STOP SIGNS"to By-Law No. 2021-114 be amended to
add:
Name of Highway Direction of Travel Intersecting Highway Name
Jennett Drive Northbound Moonstone Road East
Boyd Crescent Northbound Bachly Avenue
East le
Bachly Avenue Southbound Boyd Crescent(East leg)
Best Court Northbound Old Barrie Road West
Breanna Northbound Horseshoe Valley Road East
Boulevard
2. That this By-Law shall take effect on the final passing thereof.
Read a First, Second and Third time,and passed this 22"d day of January
2025.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk, Yvonne Aubichon
Page 165 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
The Corporation of the Township of Oro-Medonte
By-Law No.2025-006
Being a By-law to Authorize the Execution of an Agreement
for Fire Dispatch Services
between the Township of Oro-Medonte
and the City of Orillia
and to Repeal By-Law No.2023-094
Whereas Section 20(1)of the Municipal Act,2001,R.S.O.2001,c.25,as amended,
provides that municipalities may enter into an agreement with other municipalities for
joint undertakings;
And Whereas Section 116(1)ofthe MunicipalAct,2001,R.S.O.2001,a25,as
amended,provides that a municipality may establish,maintain and operate a
centralized communication system for emergency response purposes;
And Whereas Section 2(5)of the Fire Protection and Prevention Act, 1997,S.O. 1997,
c.4 provides that a municipality may,under such conditions as may be specified in the
agreement,enter into an agreement to receive such fire protection services as may be
specified in the agreement from a fire department situated outside the territorial limits of
the municipality;
And Whereas the Township of Oro-Medonte and the City of Orillia are desirous of
entering into a renewal agreement for Fire Dispatch Services;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the Township of Oro-Medonte enter into an agreement with the City of
Orillia for 9-1-1 Fire Dispatch Services,a copy of which is attached hereto and
forms part of this By-law as Schedule"A".
2. That the Clerk is hereby authorized to execute the agreement on behalf of the
Corporation.
3. This Agreement comes into effect on the first day of January,2025 and shall
continue in force for a period until the 31st day of December,2025.
4. That By-Law No.2023-094 is hereby repealed in its entirety.
5. That this by-law shall take effect on the final passing thereof.
By-Law Read a First,Second and Third time,and Passed this 22nd day of January,
2025.
The Corporation of the Township of Oro-Medonte
Mayor,Randy Greenlaw
Clerk,Yvonne Aubichon
Page 166 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE
THIS h DAY OF A.D. 2025
BETWEEN:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the"City"
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the`Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25 authorizes the
municipality to establish, maintain and operate a centralized communication system for
emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, S.O. 1997, c.4
provides for the entering into of agreements to provide fire protection services as may be
specified in the Agreement to lands and premises that are situated outside the territorial
limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into an Agreement
for the City to provide certain fire dispatch services to the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the mutual covenants and conditions herein contracted, the Parties
hereto do mutually covenant and agree as follows:
1. CITY'S RESPONSIBILITIES
The City shall be responsible for the following:
Providing emergency fire dispatch services ("Dispatching") to the Township.
Dispatching shall include the following:
a) Responding to 9-1-1 telephone calls and non-9-1-1 telephone calls with
respect to the Township's dispatch area;
b) Alerting the members of the Township's Fire Department of an emergency;
c) Communicating with the Township's Fire Department under both emergency
and non-emergency conditions;
d) Communicating with the Township's Fire Department regarding the potential
need for mutual aid and monitoring the level of an on-going emergency activity;
e) Communicating with other agencies during an emergency upon the request of
the Township's Fire Department's Incident Commander;
- 1 -
Page 167 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
f) Providing information, data and other resources during emergencies and on a
day-to-day basis; and
g) Maintaining a log of all dispatch calls received, and in particular, recording the
times and information set out in the "Process" section of the Ministry of the
Solicitor General Public Fire Safety Guidelines No. PSFG 04-64A-12, as further
defined by the Orillia Fire Department's Standard Operating Guidelines.
h) At any time, the City shall on the written request of the Township provide the
Township or other designated agency pertinent incident data on compact disk,
memory stick or other device.
2. TOWNSHIP'S RESPONSIBILITIES
a) The Township agrees to install and maintain all radio equipment necessary to
allow Township fire fighters the ability to receive radio communications from the
City's fire communications centre and to enable two-way radio communications
between all Township fire vehicles and the City's fire communications centre.
Such equipment will be purchased by the Township but located in the City's fire
communications centre.
b) The Township agrees to supply its fire fighters with radio equipment designed
to receive fire call communications from the City's fire communications centre.
c) The Township agrees to pay the City the following rates for the service of
dispatching the Township fire fighters and fire apparatus based on the
population shown in the current Statistics Canada Community Profile and
updated annually during the term of this contract:
• $3.45 per capita beginning January 1, 2025
d) The Township agrees that should fire calls come in simultaneously from the City
and the Township to the City's fire communications centre, the City's call shall
have preference.
e) The Township agrees that if any Communicator is subpoenaed for Court as a
result of a call that has been dispatched for the Township,or if a Communicator
is required to attend any meetings related to litigation stemming from any
incident response in the Township's dispatch area, the City will be reimbursed
for any reasonable related staffing and out of pocket costs.
-2-
Page 168 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
f) The Township agrees that any cost of any modifications to City dispatching
hardware/software, radio equipment, radio transmissions tower, or City
telephone systems which are required to satisfy the needs of the Township shall
be assumed by the Township.
g) In the event that the territory that fire dispatch service is provided to in the
Township is expanded or reduced,the rates contained in this Agreement will be
renegotiated accordingly.
h) The Township agrees to provide a large, detailed scale map, street directory,
new subdivision layouts, etc.along with copies of all fire protection agreements
made between other municipalities and ambulance for fire and first aid
protection coverage. The map will be coloured so that the coverage areas
agreed to under the various fire protection agreements mentioned above can
be easily identified. This will be updated as required.
i) The Township agrees to supply in writing the method and level that is required
to page fire calls, practices, ambulance assistance or tiered response or other
required dispatch protocol.
3. TERMINATION
This Agreement may be terminated by either party upon 90-days written notice,
after such date that this Agreement comes into effect, with fees charged to the end
of the month concluding the 90-day notice period.
4. INDEMNIFICATION
The parties agree that each undertakes no duty of care with respect to the other
party, and neither party shall be required to indemnify the other as a result of any
provision of services under this Agreement. Both parties agree that they shall
maintain adequate liability insurance with respect to any claims by any party for
physical or personal damages or negligence,as the case may be, on behalf of the
parties, and their respective agents, officers, employees and assigns.
The Township and the City shall each add the other party as an"additional insured"
on their respective General Liability policies with respect to and arising out of the
operations and responsibilities undertaken by either party to this Agreement.
5. OTHER AGREEMENTS
The Township acknowledges that the City may enter into similar agreements to
this Agreement with other municipalities. As a result of such further agreements
or the increased volume of the dispatched messages arising out of this Agreement,
either party may determine that additional equipment or personnel is necessary for
the proper functioning of the dispatch system. If either party determines that
-3-
Page 169 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
additional equipment or personnel is necessary, both parties shall enter into
negotiations to determine the necessity of such additional equipment or personnel.
If as a result of negotiations, the parties are unable to agree as to the necessity of
additional equipment or personnel, this Agreement shall be terminated subject to
the provisions set out in Section 3 (Termination)above.
6. ARBITRATION
If any disputes, differences or questions arise between the parties out of this
Agreement,whether during the term of this Agreement or after, each such dispute,
difference or question shall be submitted to and settled by arbitration and the
decision of the Arbitrator appointed to deal with such matters shall be accepted by
the parties. The arbitration in each of the cases mentioned above shall be
conducted by a single arbitrator if the parties hereto agree upon one or otherwise
by an arbitrator appointed by a Judge of the Ontario Superior Court of Justice. The
arbitration shall be conducted in accordance with the provisions of The Arbitration
Act(Ontario), and any statutory amendments thereto for the time being in effect.
It is hereby agreed that it shall be a condition precedent to any action being
instituted by either party hereto against the other or of any liability in connection
therewith that the matter must be first referred to arbitration as herein provided for
disposition.
7. COMPLIANCE WITH LAWS AND CONFIDENTIALITY
The parties undertake and agree that personal information in records delivered to
it by the other party will be used for the limited purposes of performing their
responsibilities under this Agreement. The parties further acknowledge that any
personal information obtained from the other party for the Agreement will be
protected under the terms of their privacy policies and applicable privacy
legislation.
8. AGREEMENT BINDING
This Agreement shall be binding upon and ensure to the benefit of the parties
hereto, and their respective heirs, executors, administrators, successors, and
assigns.
9. SEVERABILITY
If any covenant, provision or term of this Agreement should be at any time be held
by any competent tribunal to be void or unenforceable, then the Agreement shall
not fail but the covenant, provision or term shall be deemed to be severable from
the remainder of this Agreement which shall remain in full force and effect.
-4-
Page 170 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
10. HEADINGS
The section headings are for purposes of convenience only and shall not be
deemed to constitute a part of this Agreement or to affect the meaning or
interpretation of this Agreement in any way.
11. TECHNOLOGICAL CHANGE
The Township agrees and acknowledges that in the event that technology required
to provide Dispatching Services changes significantly from what is contemplated
under this Agreement,the City may require an amendment to this Agreement,which
amendment may include, without limiting the generality of the foregoing, an
amendment to the City's responsibilities, the Township's responsibilities, or to the
fees set out in the Township's responsibilities. If the Township does not agree to
execute such an amendment, the City may terminate this Agreement upon one-
hundred twenty(120)days written notice to the Township.
12. FORCE MAJEURE
Neither party shall be liable for damages caused by delay or failure to perform its
obligations under this Agreement where such delay or failure is caused by an event
beyond its reasonable control. The parties agree that an event shall not be
considered beyond one's reasonable control if a reasonable businessperson
applying due diligence in the same or similar circumstances under the same or
similar obligations as those contained in the Agreement would have put in place
contingency plans to either materially mitigate or negate the effects of such event.
If a party seeks to excuse itself from its obligations under this Agreement due to a
force majeure event, that party shall immediately notify the other party of the delay
or non-performance, the reason for such delay or non-performance and the
anticipated period of delay or non-performance.
13. NOTICE
Any notice required pursuant to this Agreement shall be in writing and delivered
personally, by Fax, email, or sent by registered mail (with proper postage)to the
following addresses:
City of Orillia Fire Department Township of Oro-Medonte
500 Gill Street 1487 Line 7 South
Orillia, ON L3V 4L1 Oro-Medonte, ON LOL 2E0
Attention: Fire Chief Attention: Fire Chief
or to such other addresses either of the parties may indicate in writing to the other.
Any notice given in accordance with this shall be deemed to have been received
upon delivery, if delivered personally, at the time of transmission if sent by fax or
email, or five (5)days after posting, if sent by regular mail.
-5-
Page 171 of 180
17.d) 2025-006: Being a By-law to Authorize the Execution of an Agreemen...
14.ENTIRE AGREEMENT
Except as otherwise stated herein, this Agreement constitutes the entire
agreement of the parties, it supersedes any previous Agreement whether written
or verbal.
15. APPLICABLE LAW
This Agreement shall be construed and enforced in accordance with the laws of
Ontario and the laws of Canada applicable therein.
This Agreement comes into effect on the 111 day of January 2025 and shall continue
in force for a period until the 31st day of December 2025.
Dated at the Township of Oro-Medonte this th DAY OF
THE CORPORATION OF THE CITY OF ORILLIA
FIRE CHIEF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
FIRE CHIEF or CLERK
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Page 172 of 180
17.e) 2025-007: Being a By-law to Authorize the Execution of an Agreemen...
The Corporation of the Township of Oro-Medonte
By-Law No.2025-007
Being a By-law to Authorize the Execution of an Agreement
for 9-1-1 Central Emergency Reporting Bureau(C.E.R.B.)Services
between the Township of Oro-Medonte
and the City of Orillia
and to Repeal By-Law No.2023-095
Whereas Section 20(1)of the Municipal Act,2001,R.S.O.2001,c.25,as amended,
provides that municipalities may enter into an agreement with other municipalities for
joint undertakings;
And Whereas Section 116(1)ofthe MunicipalAct,2001,R.S.O.2001,c.25,as
amended,provides that a municipality may establish,maintain and operate a
centralized communication system for emergency response purposes;
And Whereas Section 2(5)of the Fire Protection and Prevention Act, 1997,S.O. 1997,
c.4 provides that a municipality may,under such conditions as may be specified in the
agreement,enter into an agreement to receive such fire protection services as may be
specified in the agreement from a fire department situated outside the territorial limits of
the municipality;
And Whereas the Township of Oro-Medonte and the City of Orillia are desirous of
entering into a renewal agreement for 9-1-1 Central Emergency Reporting Bureau
(C.E.R.B.)Services;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte hereby
enacts as follows:
1. That the Township of Oro-Medonte enter into an agreement with the City of
Orillia for 9-1-1 Central Emergency Reporting Bureau(C.E.R.B.)Services,a
copy of which is attached hereto and forms part of this By-law as Schedule"A".
2. That the Clerk is hereby authorized to execute the agreement on behalf of the
Corporation.
3. This agreement comes into effect on the 1"day of January,2025 and shall
continue in force for a one-year period until midnight on the 31" day of
December,2025.
4. That By-Law No.2023-095 is hereby repealed in its entirety.
5. That this by-law shall take effect on the final passing thereof.
By-Law Read a First,Second and Third time,and Passed this 22nd day of
January,2025.
The Corporation of the Township of Oro-Medonte
Mayor,Randy Greenlaw
Clerk,Yvonne Aubichon
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MEMORANDUM OF AGREEMENT DATED IN TRIPLICATE
THIS of A.D. 2025
BETWEEN:
THE CORPORATION OF THE CITY OF ORILLIA
hereinafter called the"City"
OF THE FIRST PART
AND:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
hereinafter called the"Township"
OF THE SECOND PART
WHEREAS Section 116(1) of the Municipal Act, S.O. 2001, c. 25 authorizes the
municipality to establish, maintain and operate a centralized communication system for
emergency purposes;
AND WHEREAS Section 2(5) of the Fire Protection and Prevention Act, S.O. 1997, c.4
provides for the entering into of agreements to provide fire protection services as may be
specified in the agreement to lands and premises that are situated outside the territorial
limits of the municipality;
AND WHEREAS the Township and the City are desirous of entering into an Agreement
for the City to provide certain 9-1-1 Central Emergency Reporting Bureau (C.E.R.B.)
services to the Township;
AND WHEREAS Bell Canada has installed the 9-1-1 equipment and the enhanced 9-1-1
system is operational for the City and the Township;
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and the mutual covenants and conditions herein contracted, the Parties
hereto do mutually covenant and agree as follows:
1. CITY'S RESPONSIBILITIES
The City shall be responsible for the following:
Providing emergency 9-1-1 C.E.R.B. services to the Township including:
a) The 9-1-1 answering bureau (C.E.R.B.) shall be a part of and located in the
City of Orillia Fire Department Communications Centre and they shall
receive and answer all emergency calls from the public and transfer them to
the appropriate police, fire and ambulance services.
b) The basic function of the 9-1-1 answering bureau (C.E.R.B.) shall be the
initial answering of the 9-1-1 calls from the public and transfer of those
emergency calls to the appropriate agency.
c) The City shall be responsible for the management and operation of the
9-1-1 answering bureau(C.E.R.B.), including equipment and personnel.
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d) The City shall operate the 9-1-1 answering bureau (C.E.R.B.)twenty-four
(24) hours a day, seven (7)days a week.
e) The City shall staff the 9-1-1 answering bureau (C.E.R.B.) at a level
appropriate to efficiently handle call lines in a manner suitable for
emergency situations.
f) The City shall be responsible for the efficient operation of the 9-1-1
answering bureau (C.E.R.B.) and the rapid and accurate discharge of the
duties of the 9-1-1 bureau operators and the selection and training of
personnel.
g) The City shall log and retain all 9-1-1 calls in both digital and printed formats
as required. The Township shall have reasonable access to review all
records and may request digital copies of any 9-1-1 records from the 9-1-1
answering bureau (C.E.R.B.)that pertain to the Township.
h) The City shall provide a back-up Central Emergency Reporting Bureau
(C.E.R.B.)to which 9-1-1 calls will be directed in the event that the primary
bureau is unable to accept the calls for any reason.
2. TOWNSHIP'S RESPONSIBILITIES
The Township shall be responsible for the following:
a) The Township agrees that if any Communicator is subpoenaed for Court
as a result of a call that has been dispatched for the Township, or if a
Communicator is required to attend any meetings related to litigation
stemming from any incident response in the Township's dispatch area, the
City will be reimbursed for any reasonable related staffing and out of pocket
costs.
b) The Township shall provide to Bell, in written form, all geographical
information, including street names, addresses and borders within their 9-
1-1 serving area,and shall be responsible for providing Bell with all changes
that may occur in any such geographical area during the term of the
Agreement.
c) The Township agrees to pay to the City $0.60 per capita for 9-1-1 service
based on the population shown in the current Statistics Canada Community
Profile and updated annually during the term of this contract until its expiry
on December 31, 2025.
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3. TERMINATION
This Agreement may be terminated by either party upon 90-days written notice,
after such date that this Agreement comes into effect, with fees charged to the end
of the month concluding the 90-day notice period.
4. INDEMNIFICATION
The parties agree that each undertakes no duty of care with respect to the other
party, and neither party shall be required to indemnify the other as a result of any
provision of services under this Agreement. Both parties agree that they shall
maintain adequate liability insurance with respect to any claims by any party for
physical or personal damages or negligence, as the case may be, on behalf of
the parties, and their respective agents, officers, employees and assigns.
The Township and the City shall each add the other party as an"additional insured"
on their respective General Liability policies with respect to and arising out of the
operations and responsibilities undertaken by either party to this Agreement.
5. OTHER AGREEMENTS
The Township acknowledges that the City may enter into similar agreements to
this Agreement with other municipalities. As a result of such further agreements
or the increased volume of the calls arising out of this Agreement,either party may
determine that additional equipment or personnel is necessary for the proper
functioning of the C.E.R.B. If either party determines that additional equipment or
personnel is necessary, both parties shall enter into negotiations to determine the
necessity of such additional equipment or personnel. If as a result of negotiations
the parties are unable to agree as to the necessity of additional equipment or
personnel, this Agreement shall be terminated subject to the provisions set out in
Section 3 (Termination)above.
6. ARBITRATION
If any disputes, differences or questions arise between the parties out of this
Agreement,whether during the term of this Agreement or after, each such dispute,
difference or question shall be submitted to and settled by arbitration and the
decision of the Arbitrator appointed to deal with such matters shall be accepted by
the parties. The arbitration in each of the cases mentioned above shall be
conducted by a single arbitrator if the parties hereto agree upon one or otherwise
by an arbitrator appointed by a Judge of the Ontario Superior Court of Justice.
The arbitration shall be conducted in accordance with the provisions of The
Arbitration Act (Ontario) and any statutory amendments thereto for the time
being in effect. It is hereby agreed that it shall be a condition precedent to any
action being instituted by either party hereto against the other or of any liability
in connection therewith that the matter must be first referred to arbitration as
herein provided for disposition.
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7. COMPLIANCE WITH LAWS AND CONFIDENTIALITY
The parties undertake and agree that personal information in records delivered
to it by the other party will be used for the limited purposes of performing their
responsibilities under this Agreement. The parties further acknowledge that
any personal information obtained from the other party for the Agreement will
be protected under the terms of their privacy policies and applicable privacy
legislation.
8. AGREEMENT BINDING
This Agreement shall be binding upon and ensure to the benefit of the parties
hereto, and their respective heirs, executors, administrators, successors and
assigns.
9. SEVERABILITY
If any covenant, provision, or term of this Agreement should be at any time be
held by any competent tribunal to be void or unenforceable, then the
Agreement shall not fail but the covenant, provision or term shall be deemed
to be severable from the remainder of this Agreement which shall remain in full
force and effect.
10. HEADINGS
The section headings are for purposes of convenience only and shall not be
deemed to constitute a part of this Agreement or to affect the meaning or
interpretation of this Agreement in any way.
11. TECHNOLOGICAL CHANGE
The Township agrees and acknowledges that in the event that technology required
to provide Dispatching Services changes significantly from what is contemplated
under this Agreement,the City may require an amendment to this Agreement,which
amendment may include, without limiting the generality of the foregoing, an
amendment to the City's responsibilities, the Township's responsibilities, or to the
fees set out in the Township's responsibilities. If the Township does not agree to
execute such an amendment, the City may terminate this Agreement upon one-
hundred twenty(120)days written notice to the Township.
12. FORCE MAJEURE
Neither party shall be liable for damages caused by delay or failure to perform
its obligations under this Agreement where such delay or failure is caused by
an event beyond its reasonable control. The parties agree that an event shall
not be considered beyond one's reasonable control if a reasonable business
person applying due diligence in the same or similar circumstances under the
same or similar obligations as those contained in the Agreement would have
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put in place contingency plans to either materially mitigate or negate the effects
of such event. If a party seeks to excuse itself from its obligations under this
Agreement due to a force majeure event,that party shall immediately notify the
other party of the delay or non-performance, the reason for such delay and the
anticipated period of delay or non-performance.
13. NOTICE
Any notice required pursuant to this Agreement shall be in writing and delivered
personally, by Fax, email, or sent by registered mail (with proper postage) to
the following addresses:
City of Orillia Fire Township of Oro-Medonte
Department 500 Gill Street 1487 Line 7 South
Orillia, ON L3V 4L1 Oro-Medonte, ON LOL 2E0
Attention: Fire Chief Attention: Fire Chief
or to such other addresses either of the parties may indicate in writing to the
other. Any notice given in accordance with this shall be deemed to have been
received upon delivery, if delivered personal, at the time of transmission if sent
by fax or email, or five (5)days after posting if sent by regular mail.
14. ENTIRE AGREEMENT
Except as otherwise stated herein, this Agreement constitutes the entire
agreement of the parties, it supersedes any previous Agreement whether
written or verbal.
15. APPLICABLE LAW
This Agreement shall be construed and enforced in accordance with the laws
of Ontario and the laws of Canada applicable herein.
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This agreement comes into effect on the 1 st day of January 2025 and shall continue
in force for a one-year period until midnight on the 31 st day of December 2025.
Dated at the City of Orillia this day of
THE CORPORATION OF THE CITY OF ORILLIA
FIRE CHIEF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
FIRE CHIEF OR CLERK
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The Corporation of the Township of Oro-Medonte
By-Law No. 2025-010
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, January 22, 2025
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
January 22, 2025, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 22"d day of
January, 2025.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
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