11 27 2024 Council Minutes11-
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Proud Heritage, Exciting Future
The Township of Oro-Medonte
Council Meeting Minutes
Electronic Hybrid Meeting
Wednesday, November 27, 2024 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Yvonne Aubichon, Clerk;
Present: Donna Hewitt, Director, Corporate Services; Michelle Jakobi, Director,
Environmental Services; Brent Spagnol, Director, Development Services;
Dylan Flannery, Director, Operations and Community Services; Shannon
Johnson, Director, Finance/Chief Financial Officer; Ralph Dominelli,
Executive Staff Office/Fire Chief; Justin Metras, Manager, Infrastructure
and Capital Projects; George Vadeboncoeur, Manager, Planning Special
Projects; Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer; Roz Llewellyn, Manager, Community
Services; Jenny Legget, Manager, Communications & Public Relations;
Jennifer Whitley, Economic Development Officer; Sam Flowers, Website
Information Coordinator; Jason Scharapenko, Information Technology
Technician (IT)
All Council and staff participated via Zoom platform.
1. CaII to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [0-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
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Council Meeting Minutes — Wednesday, November 27, 2024.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C241127-1
Moved by Clark, Seconded by Hutcheson
Be it resolved that the agenda for the Council meeting of Wednesday, November 27, 2024
be received and adopted, as amended, to amend item 18g) By-law 2024-127 A By-law to
authorize the Sale of Surplus Land described as PT LT 22 CON 12 ORO; PT LT 23 CON 12
ORO AS IN RO420146; EXCEPT PTS 2 & 3 51R25791; S/T RESERVATION OF MINES &
MINERALS IN RO420146; ORO-MEDONTE, (PIN 58562-0035(LT))(375 Line 11 South)
(Decommissioned Fire Hall) (Hawkestone) And Repeal By-law 2024-062 as follows:
Item 1. Authorization of Sale and Sale Price Consideration - Replace Simbra 2012 Inc. with
Nicola Villani .
Carried.
Motion No. C241127-2
Moved by Schell, Seconded by Lavoie
Be it resolved that Rule 14.20a), as per the Procedural By-law No. 2023-043, be suspended
in order to allow the meeting to proceed past the 4 hour adjournment requirement, if
necessary.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
To be dealt with at Item 19.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, November 13, 2024.
Motion No. C241127-3
Moved by Lavoie, Seconded by Clark
Be it resolved that the draft minutes of the Council meeting held on Wednesday, November
13, 2024 be received and adopted as printed and circulated.
Carried.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) 2025-2026 Budget Presentations [additional documents distributed under separate
cover]:
1. Orillia & Lake Country Physician Recruitment,
2. Barrie Area Physician Recruitment,
3. Severn Sound Environmental Association,
4. Lake Simcoe Region Conservation Authority,
5. Nottawasaga Valley Conservation Authority,
6. Oro-Medonte Chamber of Commerce and Tourism,
7. Orillia & Lake Country Tourism.
Motion No. C241127-4
Moved by Bard, Seconded by Young
Be it resolved that the 2025-2026 budget presentations, as provided by the outside
agencies, be received and referred to the 2025-2026 budget deliberations.
9. Identification From the Public of an Agenda Item of Interest:
None.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
10. Open Forum:
None.
11. Reports of Municipal Officers for Action:
a) FI2024-15, Shannon Johnson, Director, Finance/Chief Financial Officer; and Shawn
Binns, Chief Administrative Officer re: Financial Services Review Update and
Recommendations.
Motion No. C241127-5
Moved by Hutcheson, Seconded by Schell
Be it resolved
1. That FI2024-15, Shannon Johnson, Director, Finance/Chief Financial Officer; and Shawn
Binns, Chief Administrative Officer re: Financial Services Review Update and
Recommendations be received and adopted.
2. That Council approve the Financial Services Review recommendations as outlined in
FI2024-015, in collaboration with the KPMG Township of Oro-Medonte Report on the
Financial Services Review.
3. That Council approve the recommended Departmental structure, as outlined in FI2024-
015, including the addition of two new staff complement, the reorganization of existing
staff roles, and the conversion of a contract staff role to a permanent position.
4. That staff be authorized to proceed with the implementation of the recommended staffing
changes and that they be incorporated into the 2025-2026 budget.
Carried.
Council recessed at 5:46 p.m. and reconvened at 5:58 p.m.
16. Communications/Petitions:
a) Ewart O'Dwyer, Integrity Commissioner (I.C.) re: Verbal Report.
Motion No. C241127-6
Moved by Hutcheson, Seconded by Young
Be it resolved that the periodic verbal report presented by John Ewart, Ewart O'Dwyer,
Integrity Commissioner (I.C.) be received.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
11. Reports of Municipal Officers for Action:
b) CS2024-25, Sam Flowers, Website Information Coordinator re: Community
Engagement Policy & Platform.
Motion No. C241127-7
Moved by Young, Seconded by Bard
Be it resolved
1. That CS2024-25, Sam Flowers, Website Information Coordinator re: Community
Engagement Policy & Platform be received and adopted.
2. That draft POL-ADM-025 be adopted as presented.
3. That Social Pinpoint be the selected platform provider for the Township's Community
Engagement Platform initiative in accordance with Section 9 of the Purchasing and
Tendering Procedures By-law No. 2004-112 for a total annual cost of $12,000.00 plus
HST.
4. That staff be authorized to execute the necessary contract.
5. That staff proceed with implementation and communication as outlined.
Carried.
c) OCS2024-32, Roz Llewellyn, Manager, Community Services re: Huronia Nurse
Practitioner Led Clinic — Expansion and Updated Lease Agreement.
Motion No. C241127-8
Moved by Clark, Seconded by Lavoie
Be it resolved
1. That OCS2024-32, Roz Llewellyn, Manager, Community Services re: Huronia Nurse
Practitioner Led Clinic — Expansion and Updated Lease Agreement be received and
adopted.
2. That the Director, Operations and Community Services be authorized to amend the
existing lease agreement with the Huronia Nurse Practitioner Led Clinic (HNPLC) to
include the building's remaining 745 square foot space for the same five-year term
commencing on September 1, 2024, and ending on February 28, 2029, and that
payments for the additional space are retroactive to the start of September 2024.
3. That Council authorizes staff to proceed with the proposed renovation of the 745 sq. ft.
space and approve the front loading of the construction costs not to exceed $75,000,
which will be repaid by the Huronia Nurse Practitioner Led Clinic (HNPLC) prior to the
end of the term of the lease (February 28, 2029).
4. That the CAO be authorized to execute the appropriate capital leasehold improvement
and repayment agreement.
5. And that the Huronia Nurse Practitioner Led Clinic be advised of Council's decision
under the Director, Operations and Community Services' signature.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
d) OCS2024-33, Justin Metras, Manager, Infrastructure and Capital Projects re: Award of
Tender OCS RFT24-026 Hawkestone Wharf Improvements.
Motion No. C241127-9
Moved by Bard, Seconded by Hutcheson
Be it resolved
1. That OCS2024-33, Justin Metras, Manager, Infrastructure and Capital Projects re:
Award of Tender OCS RFT24-026 Hawkestone Wharf Improvements be received and
adopted.
2. That Tender OCSRFT24-026 Hawkestone Wharf Improvements be awarded to T&C
Construction Welding Inc. in the amount of $174,253.00 plus HST.
3. That the Director, Operations and Community Services be authorized to execute the
appropriate agreements on behalf of the Township.
Carried.
e) DS2024-144, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Draft Administrative Monetary Penalty System (AMPS) -By-
law.
Motion No. C241127-10
Moved by Lavoie, Seconded by Bard
Be it resolved
1. That DS2024-144, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Draft Administrative Monetary Penalty System
(AMPS) -By-law be received and adopted.
2. That staff be directed to create the fee structure as outlined within DS2024-144 and
policy related to the appointment of Screening and Hearing Officers.
3. That staff be directed to bring the draft Administrative Monetary Penalty System (AMPS)
and Screening and Hearing Officer By-law for Council's consideration at the first
meeting in December.
4. That the requisite by-laws be submitted to Council for consideration and staff be directed
to commence implementation of AMPS including, but not limited to, creation of
necessary documents and procedures as well as necessary updates to existing by-laws
that will be subject to AMPS.
Carried.
12. Reports of Municipal Officers for Information Only:
None.
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Council Meeting Minutes — Wednesday, November 27, 2024.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners
and Agencies.
The following members of Council provided updates: Deputy Mayor Lavoie, Councillors
Bard and Hutcheson.
14. Announcements:
The following members of Council provided announcements: Mayor Greenlaw, Deputy
Mayor Lavoie, Councillors Bard and Hutcheson.
15. Consent Agenda:
a) Severn Sound Environmental Association (SSEA) correspondence re: SSEA Q2 Board
Meeting Minutes, Q3 2024 Board Meeting Highlights, Q3 2024 Quarterly Report.
Staff Recommendation: Receive for Information Only.
b) Correspondence from Gilber Centre re: World AIDS Day 2024.
Staff Recommendation: Receive and Communicate Accordingly.
Motion No. C241127-11
Moved by Schell, Seconded by Clark
Be it resolved that the staff recommendations with respect to the items listed under "Consent
Agenda Correspondence" be adopted as printed:
a) Severn Sound Environmental Association (SSEA) correspondence re: SSEA Q2 Board
Meeting Minutes, Q3 2024 Board Meeting Highlights, Q3 2024 Quarterly Report.
Received for Information Only.
b) Correspondence from Gilber Centre re: World AIDS Day 2024.
Received and Communicated Accordingly.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
16. Communications/Petitions:
b) Correspondence from Couchiching OPP Detachment Board re:
1. Request for Top Three Strategic Priorities from Township of Oro-Medonte;
2. Request for Approval of Terms of Reference.
Motion No. C241127-12
Moved by Young, Seconded by Schell
Be it resolved
1. That Council approve the Terms of Reference correspondence as presented by the
Couchiching OPP Detachment Board.
2. And that the request from the Couchiching OPP Detachment Board re: Strategic
Priorities be deferred until the December 11, 2024 Council meeting, pending staff report
back.
Carried.
17. Notice of Motions:
a) Brought by Councillor Hutcheson, November 18, 2024
Notice of Motion for November 27, 2024 Council meeting
To be dealt with at the December 11, 2024 Council meeting
Whereas current police services within the Township of Oro-Medonte (hereinafter referred to
as the 'Township') are provided by the Ontario Provincial Police (hereinafter referred to as
the 'OPP');
And Whereas the Township and the local OPP detachment have worked in a positive,
collaborative and effective manner for many years;
And Whereas historical increases in OPP Annual Billing Statements have trended around
5%;
Whereas the OPP submitted their 2025 Annual Billing Statement to the Township on
October 4, 2024, indicating an approximate $658,988 (23.38%) increase from 2024 to 2025,
which will result in an estimated 3.1 % tax levy to address this impact in 2025, potentially
leading the Township to reduce levels of important local government services to absorb this
cost;
And Whereas with a regional policing focus the Township receive limited levels of service for
the approximately $3.5 Million annual cost associated with policing;
And Whereas the Township of Oro-Medonte is home to Burl's Creek Event Grounds,
Horseshoe Resort, Mount St. Louis Moonstone, Hardwood Ski and Bike and other tourism
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Council Meeting Minutes — Wednesday, November 27, 2024.
venues that host large scale special events requiring paid duty policing arranged and paid for
by event organizers as a component of their traffic, safety and security plans;
And Whereas the OPP Billing Model does not provide a method to differentiate or reconcile
paid duty contracts with core policing functions associated with large scale special events
resulting in duplication of billing associated with officer overtime and calls for service with
costs being borne by the Township when paid for through paid duty contracts;
And Whereas the Township was not consulted nor provided advance notice regarding the
significant cost increase received for OPP services;
And Whereas the Township cannot afford to absorb this unexpected and entirely preventable
increase without causing undo financial strain on our taxpayers;
Now Therefore it be resolved that the Township of Oro-Medonte wishes to dispute the 2025
OPP Annual Billing Statement and hereby requests that a fulsome review of the OPP billing
model be undertaken by the Auditor General to enhance transparency and address the
sustainability of cost escalation, opportunities for organizational efficiency, as well as cost
apportionment and duplication as in the case of large scale special events;
And further that the Township requests the Province to reduce 2025 OPP Billing Statement
to more accurately reflect historical cost increases so that this burden is not placed on the
Township and Municipalities;
And further that the Township continue to review opportunities for enhanced responsiveness
to specific community policing needs and reporting through the Couchiching Police Services
Board;
And Further that a copy of this resolution be sent to the Honourable Doug Ford, Premier of
Ontario, the Honourable Michael Kerzner, Solicitor General, the Honourable Shelley Spence,
Auditor General, Honourable Doug Downey, MPP, Honourable Jill Dunlop, MPP, the County
of Simcoe and all 329 municipalities serviced by OPP under the Mayor's signature.
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Council Meeting Minutes — Wednesday, November 27, 2024.
18. By -Laws:
a) 2024-111: A By-law to Amend By-law 2023-043 being a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law).
b) 2024-112: A By-law to amend By-law 2021-075 To Appoint an Interim Integrity
Commissioner for the Township of Oro-Medonte.
c) 2024-113: A By-law to amend By -Law No. 2021-077 A By-law to Appoint a Closed
Meeting Investigator.
d) 2024-114: Being A By-law to Continue an Advisory Body to Council Entitled the Human
Resources Committee and to Repeal By -Law No. 2012-038.
e) 2024-115: A By-law To Amend By-law 2024-086 A By-law to Appoint an Acting Clerk
and to Repeal By -Law No. 2017-064.
f) 2024:116: A By-law To Amend By-law 2022-101 Appoint a Deputy Mayor to the Council
of The Corporation of the Township of Oro-Medonte.
g)
2024-127: A By-law to authorize the Sale of Surplus Land described as PT LT 22 CON
12 ORO; PT LT 23 CON 12 ORO AS IN RO420146; EXCEPT PTS 2 & 3 51 R25791; S/T
RESERVATION OF MINES & MINERALS IN RO420146; ORO-MEDONTE, (PIN 58562-
0035(LT)) (375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone) and Repeal
By-law 2024-062.
Motion No. C241127-13
Moved by Clark, Seconded by Young
Be it resolved that By -Law Nos. 2024-111, 2024-112, 2024-113, 2024-114, 2024-115, 2024-
116, 2024-127:
a) 2024-111: A By-law to Amend By-law 2023-043 being a By-law to Govern the
Proceedings of Council and Committees/Technical Support Groups of Council in the
Township of Oro-Medonte (Procedural By-law);
b) 2024-112: A By-law to amend By-law 2021-075 To Appoint an Interim Integrity
Commissioner for the Township of Oro-Medonte;
c) 2024-113: A By-law to amend By -Law No. 2021-077 A By-law to Appoint a Closed
Meeting Investigator;
d) 2024-114: Being A By-law to Continue an Advisory Body to Council Entitled the Human
Resources Committee and to Repeal By -Law No. 2012-038;
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Council Meeting Minutes — Wednesday, November 27, 2024.
e) 2024-1,15: A By-law To Amend By-law 2024-086 A By-law to Appoint an Acting Clerk
and to Repeal By -Law No. 2017-064;
f) 2024:116: A By-law To Amend By-law 2022-101 Appoint a Deputy Mayor to the Council
of The Corporation of the Township of Oro-Medonte;
g)
2024-127: ABy-law to authorize the Sale of Surplus Land described as PT LT 22 CON
12 ORO; PT LT 23 CON 12 ORO AS IN R0420146; EXCEPT PTS 2 & 3 51R25791;
S/T RESERVATION OF MINES & MINERALS IN R0420146; ORO-MEDONTE, (PIN
58562-0035(LT)) (375 Line 11 South) (Decommissioned Fire Hall) (Hawkestone) and
Repeal By-law 2024-062
be read a first, second and third time, passed, be engrossed by the Clerk, signed and sealed
by the Mayor.
Carried.
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session,
Motion No. C241127-14
Moved by Bard, Seconded by Lavoie
Be it resolved that we do now go in Closed Session at 7:15 p.m. to discuss
• Position, plan, procedure, criteria or instruction to be applied to any negotiations related to
the municipality (Inter Municipal -Relationships, Provincial Facilitator).
Carried.
b) Motion to Rise and Report.
Motion No. C241127-15
Moved by Clark, Seconded by Schell
Be it resolved that we do now Rise at 7:54 p.m. and Report on the Closed Session Items 19
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
c) Shawn Binns, CAO; George Vadeboncoeur, Manager, Planning, Special Projects re: A
position, plan, procedure, criteria or instruction to be applied to any negotiations carried
on or to be carried on by or on behalf of the municipality or local board (Inter Municipal -
Relationships, Provincial Facilitator).
The following staff were present: Shawn Binns, Chief Administrative Officer; Yvonne
Aubichon, Clerk; Donna Hewitt, Director, Corporate Services; Brent Spagnol, Director,
Development Services; Shannon Johnson, Director, Finance/Chief Financial Officer; George
Vadeboncoeur, Manager, Planning Special Projects, Jenny Legget, Manager,
Communications & Public Relations.
Motion No. C241127-16
Moved by Hutcheson, Seconded by Young
Be it resolved
1. That the confidential verbal information presented by Shawn Binns, CAO; George
Vadeboncoeur, Manager, Planning, Special Projects re: A position, plan, procedure,
criteria or instruction to be applied to any negotiations carried on or to be carried on by
or on behalf of the municipality or local board (Inter Municipal -Relationships, Provincial
Facilitator) be received.
2. That staff proceed as directed by Council.
Carried.
20. Confirmation By -Law:
a) 2024-128A: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, November 27, 2024
Motion No. C241127-17
Moved by Schell, Seconded by Clark
Be it resolved that By -Law No. 2024-128A: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, November 27, 2024 be read a first, second and third
time, passed, be engrossed by the Clerk, signed and sealed by the Mayor.
Carried.
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Council Meeting Minutes — Wednesday, November 27, 2024.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C241127-18
Moved by Young, Seconded by Bard
Be it resolved that we do now adjourn at 7:56 p.m.
Lt-getrj?..d
/Mayor, Randy Greenlaw
CIekW. Yvonne Aubichon
Carried.
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