11 21 2024 Traffic Safety Advisory Committee Agenda /-< The Township of Oro-Medonte
Traffic Safety Advisory Committee Agenda
Council Chambers
Township of
Thursday, November 21, 2024
Proud Heritage,Exciting Future 5:30 p.m.
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Input on agenda items are welcome and encouraged by emailing
agendacomment(cD-oro-medonte.ca.
Page
1. Call to Order:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Agenda Approval:
a) Motion to Approve the Agenda.
3. Disclosure of Pecuniary Interest:
Page 1 of 27
4. Approval of Minutes of Previous Meeting:
4 - 6 a) Minutes of the Traffic Safety Advisory Committee meeting held on Thursday,
May 16, 2024.
05 16 2024 Traffic Safety Advisory Committee
5. Deputations:
7 - 19 a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Speed Limits
in School Zones.
Deputation Form
Deputation
10 09 2024 Council Minutes, Page 3 Excerpt
6. Reports of Members of Council/Municipal Officers:
20 a) Dylan Flannery, Director, Operations & Community Services re: Traffic
Safety Advisory Committee, Committee Member Resignation.
6a Verbal Matters Form
21 b) Dylan Flannery, Director, Operations & Community Services re:
Correspondence dated September 12, 2024 from Jodi Lloyd, Chairperson,
Simcoe County District School Board (SCDSB) re: Collaborative Efforts for
Safer School Zones.
SCDSB
22 - 24 c) OCS2024-31, Dylan Flannery, Director, Operations & Community Services
re: Traffic Safety Advisory Committee Membership [from November 13, 2024
Council meeting].
OCS2024 -31
25 d) Dylan Flannery, Director, Operations & Community Services re: Community
Safety Zones Implementation and Status Update.
6d Verbal Matters Form
26 e) Dylan Flannery, Director, Operations & Community Services re: Ontario
Provincial Police (OPP) Targeted Community Safety Zones Enforcement and
Future Needs.
CSZ OPP Targeted Enforcement Table
27 f) Dylan Flannery, Director, Operations & Community Services,
correspondence dated June 6, 2024 re: Simcoe County Roads within the
Township of Oro-Medonte.
Simcoe County Roads within Township of Oro-Medonte
7. Next Meeting Date:
Thursday, February 20, 2025.
8. Adjournment:
Page 2 of 27
a) Motion to Adjourn.
Page 3 of 27
4.a) Minutes of the Traffic Safety Advisory Committee meeting held on Th...
The Township of Oro-Medonte
�+ Traffic Safety Advisory Committee
Township of Meeting Minutes
Council Chambers
Proud Hcritage,Exciting Future
Thursday, May 16, 2024 5:36 p.m.
Present: Mayor Randy Greenlaw
Councillor Lori Hutcheson (Co-Chair)
Karen Brazier-Salo
Taylor Green (arrived at 5:35 p.m.)
Zoe Rowe Watson
Regrets: Councillor David Clark (Chair)
Lesley Buchan
Martin Murray
Staff Present: Shawn Binns, Director, Operations and Community Services; Sam
Flowers, Website Information Coordinator; Janette Teeter, Deputy Clerk;
PC Matt Roberge, Ontario Provincial Police
Councillor Hutcheson (Co-Chair) assumed the Chair and called the meeting to order.
1. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. TSAC240516-1
Moved by Brazier-Salo, Seconded by Rowe Watson
It is recommended that the agenda for the Traffic Safety Advisory Committee meeting
held on Thursday, May 16, 2024 be received and approved, as amended, to withdraw
Item 4c) Funding Opportunities for Campaign Initiatives.
Carried.
2. Disclosure of Pecuniary Interest:
None declared.
Page 1 of 3
Page 4 of 27
4.a) Minutes of the Traffic Safety Advisory Committee meeting held on Th...
Traffic Safety Advisory Committee Minutes — Thursday, May 16, 2024.
3. Approval of Minutes of Previous Meeting:
a) Minutes of Traffic Safety Advisory Committee meeting held on Thursday, April 18, 2024.
Motion No. TSAC240516-2
Moved by Rowe Watson, Seconded by Green
It is recommended that the draft minutes of the Traffic Safety Advisory Committee
meeting held on Thursday, April 18, 2024 be received and approved as printed and
circulated.
Carried.
4. Reports of Members of Council/Municipal Officers:
a) Sam Flowers, Website Information Coordinator re: Reduce Neighbourhood
Speeding, "Slow Down For Us" Campaign.
Motion No. TSAC240516-3
Moved by Rowe Watson, Seconded by Brazier-Salo
It is recommended that the verbal information presented by Sam Flowers, Website
Information Coordinator and Shawn Binns, Director, Operations & Community Services,
re: Reduce Neighbourhood Speeding, "Slow Down For Us" Campaign Implementation be
received.
Carried.
b) OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Community Safety
Zone Policy.
Motion No. TSAC240516-4
Moved by Green, Seconded by Rowe Watson
It is recommended
1 . That OCS2024-17, Karla Musso-Garcia, Manager, Operations re: Draft Community
Safety Zone Policy be received.
2. That the Traffic Safety Advisory Committee receive and endorse the draft Community
Safety Zone Policy.
3. That the new Community Safety Zone Policy and associated by-law be brought
forward for Council's consideration.
Carried.
Page 2 of 3
Page 5 of 27
4.a) Minutes of the Traffic Safety Advisory Committee meeting held on Th...
Traffic Safety Advisory Committee Minutes — Thursday, May 16, 2024.
c) Shawn Binns, Director, Operations and Community Services re: Funding
Opportunities for Campaign Initiatives.
This item was withdrawn.
5. Next Meeting Date:
June 20, 2024 (to be confirmed).
6. Adjournment:
a) Motion to Adjourn.
Motion No. TSAC240516-5
Moved by Brazier-Salo, Seconded by Green
It is recommended that we do now adjourn at 6:06 p.m.
Carried.
Councillor Lori Hutcheson, Co-Chair Janette Teeter, Deputy Clerk
Page 3 of 3
Page 6 of 27
5.a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Spe...
From: noreiIyCcDoro-medonte.ca <noreply a.oro-medonte.ca>
Sent: Thursday, September 26, 2024 9:40 AM
To: Participation <participationaoro-medonte.ca>
Subject: Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: ED8D64AC-59E9-427C-BCE2-70FF779Fll6F
Numeric Response ID: 1181243
Response GUID: 37C9DE6A-8E4E-41 C1-B33C-1 EBOC918CBE2
Survey Start Date: Thursday, 26 September 2024 09,30*56
Survey Completed Date: Thursday, 26 September 2024 09*39*11
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
09/10/2024
regarding agenda item number
e.g. 11 a
11
I will be participating
on behalf of a group/organization
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom
link.
In-Person
please state name
Page 7 of 27
5.a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Spe...
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Jane Voorheis. Friends of the Future
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Jane Voorheis
Address
Email
Phone
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
Lowering Speed Limits in School Zones: A Crucial Step for Oro-Medonte's Safety and Well-being
With the excellent recent report by your staff- Karla Musso Garcia on the implementation of more
community safety zones in our township presented to you on August 14, as well as the recent letter to
council from the SCDSB regarding improving safety in front of schools, I believe that all members of
council now have the perfect opportunity to address the pressing issue that affects the safety of our
children—speeding in school zones. I am here today to ask council members to revisit the speed
limits in front of schools on our township roads and help advocate to lower the speed limit in school
zones in the County of Simcoe.
I will be providing a:
PowerPoint Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
A request to decrease the speed zones in front of all 6 of our public schools in Oro-Medonte, as well
as 'calming measures' to notify drivers.
Page 8 of 27
5.a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Spe...
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
Yes
Who were you in contact with?
David Clark
Reason why this deputation/presentation is important to Council and to the municipality:
The safety of our children arriving and departing schools in our township is a priority for all citizens.
I Acknowledge I have read and completed the required information
Page 9 of 27
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Council Meeting Minutes — Wednesday, October 9, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Jane Voorheis, on behalf of, Friends of the Future re: Lowering Speed Limits in School
Zones.
Motion No. C241009-3
Moved by Schell, Seconded by Bard
Be it resolved
1. That the deputation provided by Jane Voorheis, on behalf of, Friends of the Future re:
Lowering Speed Limits in School Zones be received.
2. That Section 14.8 o) of Procedural By-Law No. 2023-043 be waived.
3. And that staff continue to work collaboratively with the Traffic Safety Advisory Committee,
the Ontario Provincial Police, the Simcoe County District School Board and the County of
Simcoe on advancing initiatives to promote safer school zones in the Township of Oro-
Medonte.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
One individual requested for Item 16b) to be brought forward.
10. Open Forum:
None.
Page 3 of 13
Page 19 of 27
6.a) Dylan Flannery, Director, Operations & Community Services re: Traff...
Verbal Matters
(Section 13.3 of Township's
rownshipof Procedural By-Law No. 2023-043
Proud Heritage,Exciting Future
Name: Dylan Flannery, Director, Operations & Community Services
Item Number/Name: 6a) Traffic Safety Advisory Committee, Committee Member
Resignation
Meeting Date: November 21, 2024
Motion No.:
Type of Meeting: ❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
XTraffic Safety Advisory Committee
❑ Human Resources Committee
A resignation has been received for the Traffic Safety Advisory Committee/Council.
The Committee and staff thank Zoe Roe-Watson for her contribution to the Committee and
send best wishes.
Page 20 of 27
6.b) Dylan Flannery, Director, Operations & Community Services re: Corre...
Simcoe County
District School Board
September 12, 2024
VIA EMAIL: Clerks Office, Township of Oro-Medonte yaubichon(aD_oro-medonte.ca
Collaborative Efforts for Safer School Zones
The Simcoe County District School Board (SCDSB) recognizes and commends the municipalities
throughout Simcoe County for their ongoing efforts towards traffic calming in school zones. The rapid
growth in student population in Simcoe County necessitates further action to ensure the safety of our
students, staff, and parent(s)/guardians. The SCDSB's commitment to student safety links directly to
the SCDSB Strategic Priorities (2022-2027) in the areas of Well-being and Community. The SCDSB
believes that collaborative efforts between the school board and the municipalities can lead to effective
solutions.
Request for traffic calming measures: The SCDSB respectfully requests that municipalities
throughout the county consider reviewing and implementing additional traffic calming measures tailored
to our school zones, as required. These measures could include:
• Infrastructure enhancements: installing additional speed bumps, crosswalks, and pedestrian-
activated signals to reduce speed and enhance safety;
• Extended public transit: collaboration between transit authorities and the SCDSB to improve bus
routes and encourage public transportation for students; and,
• Safe routes to school: identifying and promoting safe walking and cycling routes, including
proper signage and designated crossing points.
Collaboration with community law enforcement: While traffic calming measures are crucial,
enforcement of traffic rules are equally important. The SCDSB would like to propose a collaborative
effort between the SCDSB and community law enforcement to:
• Increase police presence in school zones during drop-off and pick-up times to promote
compliance with traffic regulations;
• Conduct awareness campaigns for students, and parent(s)/guardians regarding safe driving
practices in school zones; and,
• Analyze traffic data to identify areas that require additional traffic calming measures and allocate
resources accordingly.
Thank you for your attention to this matter. We look forward to receiving feedback about how the SCDSB
can work collaboratively with the Township of Oro-Medonte and community law enforcement regarding
congestion and traffic-calming issues to ensure safer school zones during drop-off and pick-up times.
Sincerely,
v
Jodi Lloyd, Chairperson
Simcoe County District School Board
c. Board of Trustees, SCDSB
John Dance, Director of Education, SCDSB
Dawn Stephens, Associate Director, SCDSB
Scott Young, Superintendent of Education, SCDSB
Page 21 of 27
6.c) OCS2024-31 , Dylan Flannery, Director, Operations & Community Servic...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Dylan Flannery, Director of Operations & Community Services
Meeting Date: November 13, 2024
Report No.: OCS2024-31
Subject: Traffic Safety Advisory Committee Membership
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. OCS2024-31 be received and adopted;
2. That Council direct staff to invite the Simcoe County District School Board
(SCDSB) to send a representative to join the Township's Traffic Safety Advisory
Committee, and otherwise continue with membership as is for the 2022-2026
term of Council.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Background
As the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides municipalities the
authority to respond to municipal matters, a by-law was passed on June 14, 2023, by
the Township Council (2023-043) to govern the proceedings of Council and
Committees.
On July 12, 2023, Council passed Resolution #C2307-12-10 to establish a Traffic Safety
Advisory Committee to raise awareness and enhance community participation and
collaboration to increase traffic safety in the Township. Further, the Committee would
advise Council on matters relating to traffic management to stimulate action.
Operations and Community Services November 13, 2024
Report No. OSC2024-31 Page 1 of 3
Page 22 of 27
6.c) OCS2024-31 , Dylan Flannery, Director, Operations & Community Servic...
Notice seeking up to six (6) public appointments was posted on the website, posted
under Announcements of Interest on Council meeting agenda, posted through social
media means and email blasts were sent to various groups throughout the Township.
Appointed public members are the voting members of the Traffic Safety Advisory
Committee and make recommendations to Council. The Council members, staff, and
the Ontario Provincial Police representative appointed to the Committee, were and
are to be non-voting members. Appointed Council members will instead vote during
the Council meeting on any recommendations from the Committee.
On November 8, 2023, a Terms of Reference and membership list was established
through by-law 2023-090. Two members of Council were also appointed with Councillor
Clarke as the Chair and Councillor Hutcheson as the Vice-Chair. A total of six (6) public
applications were received and before the terms of reference was brought to Council,
one (1) member withdrew their candidacy. As such, five (5) members of the public were
appointed to the Committee.
Analysis
The Township has recently received the resignation of one of the appointed members of
the public. Section 3.0 of the Terms of Reference states that the Committee will include
up to six (6) non-elected members of the public that will be appointed by Council.
Further, it states that subject to the remaining term, a replacement member shall be
appointed at the discretion of Council.
During the initial membership appointment process in 2023, only a total of five (5)
applications that proceeded to Council were received and searching for a new member
would involve going through the process again and returning to Council to approve new
member(s). This is only if new applications were received, it is quite possible that none
would be received. Given these items of note and the fact that we are approximately
half way through the term of Council, it is advisable to continue operating with the
current public membership representation.
Further, On September 12, 2024, the Township received a letter from the SCDSB
showing appreciation for the work done around community safety zones, and requesting
to continue working with the municipality to further enhance safety in school zones. It is
therefore recommended that Council direct staff to send a letter requesting official
SCDSC representation be sent to join the member of the Township's Traffic Safety
Advisory Committee.
Financial/Legal Implications/ Risk Management
Per the Terms of Reference, each member is to receive remunerations and mileage per
the current by-law. By not seeking an additional member of the public to join the
committee, this will only need to be paid to the current membership. Additionally, it will
save a significant amount of staff time as the process to fill a membership spot involves
Operations and Community Services November 13, 2024
Report No. OSC2024-31 Page 2 of 3
Page 23 of 27
6.c) OCS2024-31 , Dylan Flannery, Director, Operations & Community Servic...
staff in multiple departments, followed by the drafting of an additional staff report and
presentation to council for confirmation.
Policies/Legislation
N/A
Corporate Strategic Priorities
Community Safety
Consultations
Township Clerks Office
Attachments
N/A
Conclusion
In conclusion, with the Council term now having less than two (2) years remaining, it is
advisable that Council, through its discretion, direct staff not to attempt to find another
public member to be appointed to the Traffic Safey Advisory Committee. The current
members are educated and informed on all the Committee has discussed and worked
through since inception and adding a new public member now would be time consuming
and not practical. Instead, it is recommended that Council direct staff to invite committee
participation from the SCDSB as it has provided a written request dated September 12,
2024, to continue assessing methods to increase school zone safety. Including a
SCDSB representative would bring added value to the Committee including a different
perspective and understanding of the school board's applicable systems and methods.
Respectfully submitted,
Dylan Flannery
Director of Operations & Community Services
Approvals: Date of Approval
Shawn Binns, CAO November 7, 2024
Operations and Community Services November 13, 2024
Report No. OSC2024-31 Page 3 of 3
Page 24 of 27
6.d) Dylan Flannery, Director, Operations & Community Services re: Commu...
Verbal Matters
(Section 13.3 of Township's
rownshipof Procedural By-Law No. 2023-043
Proud Heritage,Exciting Future
Name: Dylan Flannery, Director, Operations & Community Services
Item Number/Name: 6d) Community Safety Zones Implementation and Status Update.
Meeting Date: November 21, 2024
Motion No.:
Type of Meeting: ❑ Council ❑ Special Council
❑ Development Services Committee
❑ Accessibility Advisory Committee
❑ Heritage Committee
XTraffic Safety Advisory Committee
❑ Human Resources Committee
There will be a status update of the process regarding the Community Safety Zones (CSZ)
Implementation.
Page 25 of 27
6.e) Dylan Flannery, Director, Operations & Community Services re: Ontar...
CSZ OPP Targeted Stops Warning Charges Reason
Enforcement Laid
Day 1 7 1 6 Speeding
Day 2 7 4 7 Speeding
Day 3 9 Unknown 5 Speeding
Day Unknown Unknown 8 Speeding
Day 3 — one dirt bike heard but not located
Day 4 — one dirt bike stopped, and an offence laid.
Noted: The officers also reported having several residents stop and thank them for their
enforcement efforts, so it seems to have been effective and appreciated by the
community.
Page 26 of 27
6.� Dylan Flannery, Director, Operations & Community Services, correspo...
-----Original Message-----
From: Zoe rowe-watson
Sent: Thursday, June 6, 2024 2:39 PM
To: Binns, Shawn <sbinns(o)-oro-medonte.ca>
Subject: Agenda Item
This email originated from outside of Oro-Medonte's email system. Please use proper
judgment and caution when opening attachments, clicking links, or responding to this
email.
Hi Shawn,
I trust this finds you well.
At our last meeting, we were asked if there were any items we would like to have added
to the agenda.
I would like to make a suggestion please. As I had brought up in a previous meeting, I
would like to discuss opportunities to reach out to Simcoe County, in regard to the
County roads within Oro Medonte.
I believe there are a number of County roads that have concerns, obviously, I am mostly
concerned about Horseshoe Valley Road, because of the lack of lighting, heavy trucks,
local traffic, excess speed, bus stops at base of valley. I am almost positive others
would have similar concerns with other County roads.
Are we able to liaison with Simcoe County? Can we as a committee send
representation to a similar committee with SC?
I believe, an open discussion about above issues might be beneficial.
Kind regards,
ZOE
Be alive. Be grateful. Be true. Be well.
Page 27 of 27