11 13 2024 Council Agenda The Township of Oro-Medonte
Council Meeting Agenda
g Electronic Hybrid Meeting
Totvnship of 4
Wednesday, November 13, 2024
Proud Heritage,Exciting Future 3:00 p.m. ' Open Session
The Township of Oro-Medonte is committed to providing and maintaining a working
environment that is based on respect for the dignity and rights of everyone within the
organization and for those individuals visiting our organization.
The Township of Oro-Medonte supports and fosters an environment that is safe,
welcoming and respectful for all residents, visitors, members of Council and staff.
Residents and business owners are encouraged to continue to utilize on
line and telephone services for Township related business; and staff continue to be
available to provide assistance by telephone, email and in person.
Input on agenda items are welcome and encouraged by emailing
agendacomment a�oro-medonte.ca or registering to provide Open Forum comments
at the "Request for Participation Form" link below.
The Township of Oro-Medonte has amended its Procedural By-law to allow for
electronic participation at Council meetings. In-person attendance at public meetings
is also available. Protocols have been established to advise how to electronically
participate in the public portions of these meetings. Please visit the following links for
additional information:
• Request for Participation Form
• Protocols for Public Participation Council and IDS Committee
All electronic Council meetings will be streamed live, where possible, on the Township
YouTube Channel. Council Agendas will continue to be published on the Civic Web
Meeting Agendas in advance of the meeting date in accordance with the Township's
Procedural By-law.
Page
1. Call to Order - Reading of Land Acknowledgement:
The Township of Oro-Medonte acknowledges that we are situated on the
traditional land of the Anishnaabek (A- nish- in- aa- beh) people, and
ancestral territory of the Huron-Wendat. The Anishnaabek include the Odawa
[Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi [boh-tah-WAH-toh-mee]
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Council Meeting Agenda - November 13, 2024
nations, collectively known as the Three Fires Confederacy. It continues
today as the home for diverse Indigenous Peoples including the historic
Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this
land, specifically the Chippewas of Rama First Nation, the Chippewa Tri-
Council and the Williams Treaties First Nations. The Huron-Wendat Nation
also continues to pay respect and protect their ancestors and heritage on this
land. We honour the Indigenous history and culture that has thrived for
millennia in this territory and the Treaties that bind us together as partners in
the spirit of a shared sustainable and prosperous future. We are all Treaty
People. Our commitment begins with acknowledging the Truth so that we
can move forward together towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
3. Disclosure of Pecuniary Interest:
4. Closed Session Items:
To Be Dealt with under Item #19.
5. Minutes of Council and Committees:
8 - 28 a) Minutes of Heritage Committee meeting held on Monday, October 21, 2024.
10 21 2024 Heritage Committee Minutes
DS2024-128 Heritage Designation Evaluation - Carley Hall
29 - 41 b) Minutes of Council meeting held on Wednesday, October 23, 2024.
10 23 2024 Council Minutes
42 - 44 c) Minutes of Special Council meeting held on Wednesday, October 23, 2024.
10 23 2024 Special Council Minutes
6. Recognition of Achievements:
45 a) Correspondence dated October 23, 2024 from the County of Simcoe re:
County of Simcoe Bursary Program, Finlay Kennie and Nicolas Lancione as
Township of Oro-Medonte 2024 recipients.
2024 Bursary Announcement Letter
7. Public Meetings:
None.
8. Deputations/Presentations:
46 - 50 a) Andrew Deane, Room Consulting Inc., on behalf of Nino and Melissa
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Council Meeting Agenda - November 13, 2024
Campoli re: Request for Relief, Fees and Charges By-Law 2024-094,
Schedule B (Building), Section 5.2.
Deputation Form
Deputation submission
9. Identification From the Public of an Agenda Item of Interest:
Provides an opportunity for members of the public to identify an agenda item
which the public member may request be brought forward and considered
earlier in the meeting.
10. Open Forum:
The Open Forum provides an opportunity for the public to provide verbal
comments to Council, in Open Session, on matters scheduled on the current
agenda. Refer to Procedural By-Law No. 2023-043 for additional
information.
11. Reports of Municipal Officers for Action:
51 - 74 a) DS2024-122, Brent Spagnol, Director, Development Services re:
Nottawasaga Conservation Authority Category 3 Report-Follow Up-Options.
DS2024-122
NVCA Letter-Oro-Medonte-MOU 2024-09-19
75 - 77 b) OCS2024-31, Dylan Flannery, Director, Operations & Community Services
re: Traffic Safety Advisory Committee Membership.
OCS2024 -31
78 - 92 c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Officer re:
Asset Retirement Obligations.
F12024-014
93 - 106 d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
CS2024-15
12. Reports of Municipal Officers for Information Only:
107 - 110 a) DS2024-140, Curtis Shelswell, Manager, Municipal Law/Chief Municipal Law
Enforcement Officer re: Municipal Law Enforcement Occurrence Update-
September.
DS2024-140
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's
representatives at the Township's Partners and Agencies, to deliver updates
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Council Meeting Agenda - November 13, 2024
on the activities of the County of Simcoe and the Township's Partners and
Agencies.
14. Announcements:
15. Consent Agenda:
111 - 113 a) Minutes of the Barrie Public Library Board (BPLB), meeting held on
September 26, 2024.
Staff Recommendation: Receive for Information Only.
BPLB Minutes
114 b) Correspondence dated November 4, 2024 from Orillia Public Library Board
re: Township of Oro-Medonte Statistics: October 2024.
Staff Recommendation: Receive for Information Only.
OPLB
115 - 121 c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held on
September 27, 2024 and Highlights of Meeting held on October 25, 2024.
Staff Recommendation: Receive for Information Only.
NVCA Minutes
NVCA Highlights
122 - 124 d) Correspondence dated October 22, 2024 from the Township of Clearview
and Correspondence dated March 22, 2024 from the Township of Adelaide
Metcalfe re: Request for Support - Increase Tile Drain Loan Limit.
Staff Recommendation: Receive, Support, Advise Under the Mayor's
Signature.
Township of Clearview Support Resolution
Township of Adelaide Metcalfe - Request to Increase the Tile Drain Loan
Limit
16. Communications/Petitions:
None.
17. Notice of Motions:
a) Brought by Councillor Schell, October 9, 2024
Notice of Motion for October 23, 2024 Council meeting
To be dealt with at the November 13, 2024 Council meeting
Whereas Council has articulated a high standard of commitment to
transparency. This is especially essential regarding all municipal fiscal
dealings.
And Whereas, it has been repeatedly stated in numerous reports that
"drinking water is a user fully funded service supported only from those who
receive and pay for the service" KPMG pg. 6 —Report Township of Oro-
Medonte Report No. ES2020-04 Pg. 2
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Council Meeting Agenda - November 13, 2024
And Whereas, the Township reported 2,400 residents receiving municipal
water pay the full costs of the public service including contributing 30% to
their reserves.
And Whereas, the private Zone 1 water system users pay flat fee of$880
annually and only contribute 10% annually to their reserves.
And Whereas, in comparison, the current cost of drilling and installing a
private well is often in excess of$20,000 plus the added costs (estimated at
$200 annually) including, but not limited to maintenance, repairs and energy.
If those needing private wells were able to instead invest this amount the
return on investment would exceed the costs of those receiving drinking
water from a municipal system.
And Whereas, it is standard practice for a municipality to assume
infrastructure only when it is brought up to the required standards. This has
financial implication for the assumption of Zone 1 Water infrastructure prior to
integration.
And Whereas, the KPMG report is limited to capital costs. Public awareness
of all costs associated with the Integration of Zone 1 Water is needed to
concur with transparency standards and validate compliance with the full
user pay requirements for those receiving drinking water from a municipal
system.
And Whereas, it is stated in the Oro-Medonte(Review of Horseshoe Valley
Zone 1 Integration fees "pursuant to the engagement agreement with Client
dated July 26, 2024 KPMG neither warrants nor represents findings
contained in this report is accurate, complete, sufficient " and "We have not
sought to independently verify those sources unless otherwise noted within
the report"
And Whereas during the March 13th , 2024 Council Meeting Deputy Mayor
Lavoie put forth a motion to review the fees for each of the water users on
the Zone 1 private water system in Horseshoe Valley. The expectation of
such a review was that as the fees were established in 2019 dollars and
considering the rate of inflation during the four years that the fees needed to
be increased.
And Whereas, the commitment to publicly answer Councillor Schell's
questions concerning additional costs for the Zone 1 water integration were
provided privately to him after Council's decision to reduce the previously
established Integration fees.
And Whereas, Deputy Mayor Lavoie's March 13th Notice of Motion "whether
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Council Meeting Agenda - November 13, 2024
it is appropriate to use existing reserves for a water system outside of the
current municipal water reserve funding regime." has not been publicly
addressed.
And Whereas, there are a number of associated costs that appear to have
not been included in the Zone 1 water Integration fees determination.
Transparency commitments require that all costs be identified and how the
payments are apportioned for the Integration of Zone 1. These include but
are not limited to:
(i) The amount and cost appropriations of the DC study completed by
Watson & Associates Economists Ltd in 2019 attributed to the Zone 1 water
Integration (Report No. ES2020-03 March 13, 2020)
(ii) The actual amount and cost appropriations of$50k-75k in professional
fees completed by KPMG attributed to the Zone 1 water Integration (August
1 st , 2024)
(iii) The amount of revenue received from the approximately four years of
interest fees on the funds utilized from municipal water reserves solely for the
Zone 1 water Integration
(iv) The (420 users X 25 years X $17.09) totaling $179,445.00 increase
that was identified in the KPMG report but not attributed to Zone 1 Water
Users.
(v) Superior Court of Justice records identify $112,799.90 as partial
indemnity, plus a $750.00 penalty delay @ 6%, plus $20,000 to be paid to
the Township by the Oro-Medonte Property Owners. Without interest this
totals $143,549.90. All legal costs need to be stated. How they are
apportioned providing identification of those fees that have been collected
and those that have not been uncollected.
(vi) During a Special Council Meeting held Wednesday, July 22nd 2020
Council unanimously in a recorded vote changed the onetime fee payment.
This change ($7,107.05 - $5,677.24 totaling $1,530.06) gave a further
reduction to $790.06. The anticipated impact on revenue ($790.06 X 420)
totaling $331,825.20 needs to be clearly identified.
(vii) There are a number of homes that have already had water meters
installed at a cost of$485.90. The adjusted fee is now $752.00. The cost
implications, if any, need to be identified.
(viii) The Zone 1 Water infrastructure is almost three quarters of century
old. As reported by the Ward 1 Councillor, continues to experience long
standing significant deficiencies resulting in breakdowns and boil water
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Council Meeting Agenda - November 13, 2024
orders. Once assumed by the Township it can be expected there will be
substantial costs to upgrading the infrastructure to required standards. The
anticipated total cost implications and who pays need to be identified.
(ix) During the reported failures in the Zone 1 water infrastructure has there
been assistance in personnel and supplying of water from the municipal
system? If so, the estimated costs and what, if any, remuneration provided
needs to be identified.
Now Therefore Be it Resolved that in the public interest staff prepare a report
to Council to be considered in the public forum with a clear financial analysis
identifying the full financial implications identifying all costs and how they are,
or will be, allocated to the all taxpayers, municipal water users and private
water users benefiting from the integration of the Zone 1 Water System.
18. By-Laws:
None.
19. Closed Session Items (Unfinished Items):
a) Motion to go In Closed Session.
b) Motion to Rise and Report.
c) Brent Spagnol, Director, Development Services; George Vadeboncoeur,
Manager, Planning, Special Projects re: Solicitor-client privilege (West 1/2
Lot 11, Concession 8).
d) Yvonne Aubichon, Clerk re: Acquisition/Disposition of land (Sale of
Decommissioned Fire Hall - 375 Line 11 South (Hawkestone)).
20. Confirmation By-Law:
125 a) 2024-126: Being a By-Law to Confirm the Proceedings of the Council
Meeting held on Wednesday, November 13, 2024.
2024-126
21. Adjournment:
a) Motion to Adjourn.
Page 7 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
�Wa2k—s,� The Township of Oro-Medonte
Heritage Committee Meeting Minutes
Township of
Council Chambers
Proud Heritage,Exciting Future
Monday, October 21, 2024 6:30 p.m.
Present: Mayor Randy Greenlaw
Councillor Richard Schell (Chair)
Councillor Lori Hutcheson (Co-Chair)
Ruth Fountain
Dorothy Moore
Victoria Veenstra (arrived @ 6:32 p.m.)
Anne Walker
Jessie Woodrow
Regrets: Kayla Thibeault
Staff Present: Catherine McCarroll, Senior Planner; Brianna Belcourt, Policy/Special
Projects Planner; Janette Teeter, Supervisor, Clerk's Services/Deputy
Clerk
1. Call to Order:
Councillor Schell (Chair) assumed the Chair at the above noted time and called the
meeting to order followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional
land of the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the
Huron-Wendat. The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we]
and Pottawatomi [boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires
Confederacy. It continues today as the home for diverse Indigenous Peoples including
the historic Metis Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land,
specifically the Chippewas of Rama First Nation, the Chippewa Tri-Council and the
Williams Treaties First Nations. The Huron-Wendat Nation also continues to pay respect
and protect their ancestors and heritage on this land. We honour the Indigenous history
and culture that has thrived for millennia in this territory and the Treaties that bind us
together as partners in the spirit of a shared sustainable and prosperous future. We are
all Treaty People. Our commitment begins with acknowledging the Truth so that we can
move forward together towards Reconciliation.
Page 1 of 4
Page 8 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Heritage Committee Minutes — Monday, October 21 , 2024.
2. Agenda Approval:
a) Motion to Approve the Agenda.
Motion No. HC241021-1
Moved by Walker, Seconded by Fountain
It is recommended that the agenda for the Heritage Committee meeting held on
Monday, October 21 , 2024 be received and approved.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Approval of Minutes of Previous Meeting:
a) Minutes of Heritage Committee meeting held on Monday, May 27, 2024.
Motion No. HC241021-2
Moved by Veenstra, Seconded by Moore
It is recommended that the draft minutes of Heritage Committee meeting held on
Monday, May 27, 2024 be received and approved as printed and circulated.
Carried.
5. Communications:
a) Correspondence from Community Heritage Ontario re: Quarterly Publication, Summer,
2024.
Motion No. HC241021-3
Moved by Fountain, Seconded by Walker
It is recommended that the correspondence from Community Heritage Ontario (CHO)
re: Quarterly Publication, Summer, 2024 be received.
Carried.
Page 2 of 4
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Heritage Committee Minutes — Monday, October 21 , 2024.
6. Reports of Members of Council/Municipal Officers:
a) DS20240-128, Brianna Belcourt, Policy/Special Projects Planner re: Heritage
Designation Evaluation, Carley Community Hall.
The Committee consented to allow member of the public to provide verbal comments.
Motion No. HC241021-4
Moved by Woodrow, Seconded by Veenstra
It is recommended
1 . That DS2024-128, Brianna Belcourt, Policy/Special Projects Planner re: Heritage
Designation Evaluation — Carley Community Hall be received and adopted.
2. That it is recommended to Council that the Heritage Committee and staff be
authorized to publish a Notice of Intention to Designate Carley Community Hall in
accordance with Section 29 of the Ontario Heritage Act.
3. That staff proceed accordingly.
Carried.
b) Catherine McCarroll, Senior Planner; and Brianna Belcourt, Policy/Special Projects
Planner re: Heritage Committee Updates.
Motion No. HC241021-5
Moved by Moore, Seconded by Fountain
It is recommended that the verbal form presented by Catherine McCarroll, Senior
Planner; and Brianna Belcourt, Policy/Special Projects Planner re: Heritage Committee
Updates be received.
Carried.
Members of the Committee recognized the Senior Planner and thanked her for the work
and contribution made to the Committee.
c) Catherine McCarroll, Senior Planner re: Ministry of Citizenship and Multiculturalism
Update: Summary of Bill 200 Amendments to the Ontario Heritage Act.
Motion No. HC241021-6
Moved by Veenstra, Seconded by Woodrow
It is recommended that the correspondence presented by Catherine McCarroll, Senior
Planner re: Ministry of Citizenship and Multiculturalism Update: Summary of Bill 200
Amendments to the Ontario Heritage Act be received.
Carried.
Page 3 of 4
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Heritage Committee Minutes — Monday, October 21 , 2024.
7. Next Meeting Date:
a) To Be Confirmed.
8. Adjournment:
a) Motion to Adjourn.
Motion No. HC241021-7
Moved by Moore, Seconded by Walker
It is recommended that we do now adjourn at 7:20 p.m.
Carried.
XN
Councillor Richard Schell, Chair Janette Teeter, Deputy Clerk
N Vk
-Am\
Page 4 of 4
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Township of
Staff Repo Proud Heritage, Exciting Facture
To: Heritage Committee
From: Brianna Belcourt, Policy/Special Projects Planner
Meeting Date: October 21, 2024
Report No.: DS2024-128
Subject: Heritage Designation Evaluation — Carley Community Hall
Type: Requires Action
Motion No.:
Recommendation:
It is recommended
1. That DS2024-128, Brianna Belcourt, Policy/Special Projects Planner re: Heritage
Designation Evaluation — Carley Community Hall be received and adopted.
2. That it is recommended to Council that the Heritage Committee and staff be
authorized to publish a Notice of Intention to Designate Carley Community Hall in
accordance with Section 29 of the Ontario Heritage Act.
3. That staff proceed accordingly.
Property Details
Name Carley Community Hall
Address 396 Warminster Sideroad
Legal Description Part West Half Lot 7, Concession 9, Medonte
Original Use Institutional (School)
Current Use Community Hall
Property Area 0.4 hectares (1 acre)
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 1 of 17
Page 12 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Description of Property
The subject property is located at 396 1978
Warminster Sideroad, and measures
w
approximately 0.4 hectares (1 acre) in area.
The property is located west of the Warminster
settlement between Line 9 North and Line 8
North, on the north side of the road. Being a�
approximately 1.5 kilometers east of the CPKC
(Formerly Canadian Pacific) railway line, where a
the former Carley Station existed. `
The surrounding area features a concentration W
of agricultural lands and rural residential
properties. Immediately northeast of the
property is a tributary of the Coldwater River,
resulting in a portion of the subject property
being zoned Environmental Protection (EP).
The property includes the following :
buildings/structures: °,
Structure
Date of -T4
Construction
One-room Schoolhouse 1912 F +
(Carley Community Hall) � -
In addition to the schoolhouse, the property is mostly grassed open space with a small
parking lot measuring approximately 640 square meters (6,900 square feet).
Description of Building/Structure - Carley Community Hall
The Carley Community Hall
(formerly Carley School) was
built in 1912 as a functioning
one-room schoolhouse to serve
the community of Carley, which
was established with the arrival
of the railway in 1907.
The building continued to
operate as a one-room } 4
schoolhouse until 1965. _�: - =�
The former schoolhouse is now
a community hall run by the
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 2 of 17
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Township of Oro-Medonte, being utilized for community fundraising events, family
reunions, recreation programs, weddings, craft shows, etc.
The main floor of the Hall is approximately 700 square feet.
Over the years the buildings heritage has -4
1954 `�'' Carley Hall ,1 °
been maintained. The exterior of the ,
building is clad on all four sides with
rusticated blocks which are original to the
building. It has a hipped roof with a central A',&;
bell tower. The front of the building featuresy
two entrances and large windows. Inside,
Carley Station
the Hall houses a fully functioningti
modernized kitchen, large open wooden ,.,' : '.�' �;' '�
floor space, elevated stage, original
chalkboards and two washrooms. .
In recent years, the Hall has received some updates to ensure the building's heritage is
preserved, including:
• The kitchen was modernized in 2008; r
• In 2012, thanks to an Ontario Trillium
Foundation grant, extensive
renovations took place including
foundation repairs, minor roof and bell
tower repairs, and renovations to the
basement, as well as the replacements n ;; °
of the HVAC system and windows; v ��
• A new sidewalk in front of the Hall
was completed around 2016;
• In 2021 , a replacement septic system
was installed; and,
• The metal roof was replaced in 2023.
The building remains in good, usable condition today. However, as with any building of
such age, there is still some further maintenance needed to continue the buildings
preservation, including the repair of the original wooden floors.
Evaluation under Ontario Regulation 9/06
Section 1(2) of O. Reg 9/06 outlines the criteria for determining whether a property is of
cultural heritage value or interest. In order for a property to be designated under Section
29 of the Heritage Act, R.S.O., 1990 c. P. 13, the property is required to meet two or
more of the criteria. The criterion is separated into three main categories:
1 . Historical or Associative Value;
2. Design or Physical Value; and,
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 3 of 17
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
3. Contextual Value.
Historical or Associative Value
The Canadian Pacific Railway (CPR)
built a line from Toronto to Sudbury in
1907 and the community of Carley was
created, named after a local family. A
train station, water tank and residence
were built by CPR on what is now the
Warminster Side Road as a refuel depot
and also to serve local farm families. A
stockyard was added in 1909 to
accommodate the shipment of hogs and
cattle.
With the presence of the railway and
Carley station, expansion of the area
began and construction of a one-room
schoolhouse, S.S. 19 Medonte (Carley
School), commenced in Carley in 1912.
Construction of these schools was often
a community project, and when
completed, they made a much- ` •
celebrated addition to any district. This 4 sr
is the case with the Carley School which
was constructed by Jack and Archie
McDuff of the 7t" Line of Oro Township .
(Coulson). Carpenters on the job also
:? IK
included locals, Art and Bob Booth of Carley School in 1935 was taught by Miss Robb. The student
the 8t" Line of Medonte Township. The are,back row, Freddie Stewart. Eileen Mitchell, Horace Beard,
Norman Stewart; middle row, Miss Robb, Wilbert Stewart.
McDuff Bros. built the schoolhouse Lorne Beard.Ted Ceasar, Gordon Booth, Ross Johnstone;
using their state-of-the-art cement front row, Marion Hawkins, Bill Ceasar, Elmer Balkwill. Doris
Johnstone, Gladys Stewart, Morley Beard,Shirley Dunlop.
machine and the school is a true Source: Mrs.Alvin Galbraith of Coldwater
showing of their craftsmanship.
The schoolhouse doors opened in 1913 and so the one-room schoolhouse began its
history as the focal point of the community. Up to the middle of the 20th century, one-
room schoolhouses were an integral part of life in rural Ontario. Miss Maud Bell, a
resident of Carley, was the first teacher and welcomed 20 students' whom she taught
grades 1 to 8.
As there was no church in Carley, the residents also used the schoolhouse for religious
meetings, a common practice of the time. Community picnics were also held on the
school grounds at which they had races, games, a luncheon and on occasion ice
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 4 of 17
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
cream. The school had a sports field which the resident youngsters used to play
basketball and football.
The rail station closed and was tore down in 1965. The Carley School unfortunately
followed suit, graduating its last 15 students taught by Mr. Robert Ritchie and 1965.
Unlike the rails station, the schoolhouse structure remains, with many of its original
components (i.e. brick, chalkboard, bell tower, ceiling, etc.), and is used as a community
hall. Many of the focal points in Carley have in time disappeared, leaving the
schoolhouse as the community's main remaining connection to its heritage.
Design or Physical Value
The construction and style of Carley Hall is representative of the early 1900's and tells a
story of the past, while highlighting the high degree of craftmanship of local builders.
This is particularly exemplified through the following original components of the building:
1. The Exterior Brickwork (Rusticated Concrete Block)
Carley Hall is an increasingly rare example of a historical building technique known
as rusticated block, which was popular in the late 19th and early 20th century.
Rusticated concrete blocks were an inexpensive alternative to brick or stone and
were created right on the building site. They were made from readily available raw
materials (cement, sand, and aggregates — important in a time of decreasing
lumber supply) and assembled like ordinary masonry. Rusticated blocks were also
touted as convenient, fireproof, lighter than stone,
and stronger than brick.
�
In the 1930s new automated machines, which F ----
'
could only produce smooth blocks, appeared on
the scene. Along with changing architectural taste - - ,
and new building materials, these machines led to ,. ,:-
rusticated block construction becoming a thing of
the past. -
The contract for the construction of Carley School =
(now known as the Carley Hall) was awarded to
local builders Archie and John McDuff of
neighboring Coulson. �
After more than 100 years the blocks that make up
the exterior of Carley Hall remain in excellent _
condition.
I
2. The Bell Tower (Belfry) '
The belfry on the roof of the schoolhouse encases
the original school bell. Belfies are a common i
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 5 of 17
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
architectural component of one-room schoolhouses. School bells were rung at the
commencement of the school day, and periodically after that to mark milestones of
the day.
3. The Chalkboard
F.
The chalkboard is original to the building
and its presence today helps tell the story
of the building's history as the Carley
School, S. S. No. 19 Medonte. In the early
years of schools, blackboards/chalkboards
were the main teaching and learning aid,
as other aids and equipment were very
scarce, expensive or non-existent.
4. The Tin Ceiling.
The ceilings of the Carley Hall are finished
with tinplate with designs pressed into
them. A tin ceiling is an architectural
element that was very popular in Victorian
buildings in North America in the late 19th
and early 20th century. This interior
adornment was advertised for its design,
economy, and fire resistance.
Contextual Value
The property and Carley Hall are physically, visually and historically linked to its
surroundings. The site has been home to an institutional or public use since its
construction in 1912, which continues to serve the surrounding community. The Hall has
become a landmark for the Carley community and a reminder of its past.
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 6 of 17
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Evaluation
In summary, the Carley Community Hall meets the following criteria:
1. The property has design value or physical value because it is a rare, unique,
representative or early example of a style, type, expression, material or
construction method;
2. The property has design value or physical value because it displays a high
degree of craftsmanship or artistic merit;
3. The property has historical value or associative value because it has direct
associations with a theme, event, belief, person, activity, organization or
institution that is significant to a community;
4. The property has contextual value because it is important in defining, maintaining
or supporting the character of an area; and,
5. The property has contextual value because it is physically, functionally, visually
or historically linked to its surroundings.
Statement of Cultural Heritage Value
The property municipally known as 396 Warminster Sideroad (Part West Half Lot 7,
Concession 9, former Township of Medonte) holds cultural heritage value and interest
to the Township of Oro-Medonte.
The Carley Community Hall (formerly Carley School, S.S. No. 19 Medonte) stands as a
reminder of the early days of schooling in rural Ontario and the role the one-room
schoolhouse played as a community gathering place. The original chalkboard and bell
tower represent these early days of education in the area. The interior tin ceiling is a
rare example of this architectural feature. The exterior brickwork is a well-preserved
case of a once-popular building technique, rusticated concrete block, perfected by local
builders of the day. These features are worthy of heritage designation.
List of Heritage Attributes to be Preserved
The following are the attributes that have been identified to be preserved:
1. The Exterior Brickwork of the Building (Rusticated Concrete Block);
2. The Bell Tower;
3. The Chalkboard; and,
4. The Tin Ceiling.
Attachments
Schedule 1: Aerial Images/Maps
Schedule 2: Photos
Schedule 3: Supporting Newspaper Articles
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 7 of 17
Page 18 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Consultation
The following parties were consulted:
• Carley Community Hall Board
• Heritage Committee
• Operations and Community Services
Sources
The following sources informed this evaluation:
• Carley Community Hall Website
• Carley Community Hall Board
• Township of Oro-Medonte Website
• Medonte: A Township Remembered compiled by Mary Garbutt
• The Barrie Examiner; Thursday, July 22, 1926
• The Barrie Examiner; Thursday, September 18, 1924
• The Orillia Packet; Thursday, May 23, 1912
• Simcoe County Maps
• Site Visits
• Other Websites:
o https://www.mebondbooks.com/2019/05/20/the-history-of-rusticated-
concrete-blocks/
o https://thecraftsmanblog.com/what-is-rusticated-block/
o https://en.wikipedia.org/wiki/Tin ceilinq#:-:text=A%20tin%20ceiling%20is
%20an,19th%20and%20early%2020th%20century.
o https://www.architectmagazine.com/practice/the-timeless-charm-of-the-tin-
ceiling o
o https://greyroots.com/1920s-schoolhouse
o https://www.thewhig.com/2015/01/13/the-one-room-schoolhouse
o http://ontarioarchitecture.ca/school.htm
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 8 of 17
Page 19 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Conclusion
Based on the findings of this Heritage Designation Evaluation brief, it is concluded that
the property known as the Carley Community Hall at 396 Warminster Sideroad in the
Township of Oro-Medonte (Part West Half Lot 7, Concession 9, former Township of
Medonte) is a suitable candidate for designation under s. 29 of the Ontario Heritage Act,
municipal designation of individual property.
Respectfully submitted
Brianna Belcourt, Policy/Special Projects Planner September 20, 2024
Approvals: Date:
Andy Karaiskakis, Manager, Planning Services October 18, 2024
Brent Spagnol, Director, Development Services October 17, 2024
Shawn Binns, CAO October 18, 2024
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 9 of 17
Page 20 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Schedule 1 : Aerial Images/Maps
ti
Warminster sra.
+a`mmsW<
+ Source:maps.simcoe.ca
1978
Warmh
k
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Heritage Committee October 21, 2024
Report No. DS2024-128 Page 10 of 17
Page 21 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
•�, Tit �, .� ,�
Au
1.14
"Al&'2'
- } r '
i „+ fIb
qr
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CA RLEY _
7r1t ❑ ►,E >PD
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aNKswI« cor
lRuu W►Rt5 �CcrIPY.'yyN.c Noss�
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Source:Medonte:A Township Remembered
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 11 of 17
Page 22 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Schedule 2: Photos
4 " y
Y
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v
An early and later view of the Carley school.
it is now a community hall.
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 12 of 17
Page 23 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Front East Side
Y
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Heritage Committee October 21, 2024
Report No. DS2024-128 Page 13 of 17
Page 24 of 125
}•v; � ,�, a ems'_
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5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2
Facade
.� - �' �'`� •' fit:
Bell • Bell •
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Report No. i Page 14 of
Page of
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Tin Ceiling Tin Ceiling — Detail Tin Ceiling — Edge
Chalkboard
I -
i
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 15 of 17
Page 26 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
Schedule 3: Supporting Newspaper Articles
Barrie's Better Business Week--September 20$to 27$
w .+ a Another Carload Ruberoid Roofing
NEE
SPECIAL
_ z GI nn
TSl�y�y 3_f3 17
IXA ID! p�, _ je
MIt RIIlf7tOp "L`r'.7" "�Y7AR'
-- aatraTi'O v, h I• y" rnn
SY
WNG 1 'hens dnd chte 6 6t
a � I::- ^=s- � RURfRO1DR
ILM:s..z F1NC
4
= xi W, Y, no�7odr an �
._ 17�A�1LLn Cl�
IT ten cent pwm are [� �• lal;--L� EcakMut a1 Ternnto
� la ibt . talll !s holiAaThB wltls Mine F.thol Sump. C
tar i' son.
LT AtP.RlamENarse not worrying sbaut fo Mr. aad UrA Rob" WaMu of areen-
li#ck of Rauw for the "drt'vml' dt c TDIa and Mr. &ad Mrs. Arrhle lBeanivy u
the MiW should bea little ,this of Ctalc spat Who wa►ft-er_l with Mr.
tW ftr,re Mn. tegp]cy.
tht'e da�'s,WIS000uld blame the cows P Q � ; Tbo a Ora C"►-f+perst[Ve Club shipped
fA -W&d of stock to Wtunto
At Rah tl"e�ydate, Tune Wit, &,6.E Ia Just wools and H. J. CIftwf+Vd Itundled N
exeim ion to Peter rnt3gh 13�C.P.R. IP It and aecumd Tory *%oafacturr pr�eR a1
t- .1nuEwraciy ow-vices wIN to bntA 01
Eot?g $c►lla d aeka, 15,Ngta a .1* Octvbee 3 I! t1,V situ XMhodYt rhu,rel►.
e. Tarp them. PeCrp&,&1 J. 2feDulr is Lulls' rr_tktnR ctusrs►t "1
Wit. P. L%WWO tnr E. J. t_rnt+frnrd'1 Low h►►vee. h�
19 ft"a �otionsInv ltzTartdpaaar
Is TWI �0.�. 50C( U W t 1 woAr r aaaara aiwaaaaat as++aaa+a.+a+a• +asf.a+asaa+act
�7dd1 .j .,r .. TM ` MM LEa7T-ER±O]�w�DISTRICT NEWS�e LUROY �
' t laaaa+ar+aaauati tact+act+aaaar+a+t
rs Mlle Taternationalr POW �p
and cells a lot of L it Tim
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to ' see their Fall pauper Levi
thr rises, and jud$e toEL I
•:; -..w. `-a� :: -
- - ll ... ,.m. .
ic e Of ladles ofCENMta OW
ems' hcxrse 40r AWeIr rum. to
l two twhes of rain ❑ass ,tlen cacti
-1a+ sn ag; and a bDut three UM
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_Ax Orillia, ph9wopher saps ,� � �" �cl ORO 1
t Y•Mottle do eve" .11 July 19.—Rosa Curr11�has returned
by
the 4>r0011 --
e, home atter Rpending n weds with
W L, DgIt.1R 'T #as" b friends at Oro titatton.
h t " Mints Agnes Walker In the tueAt o[
t_W_d#nxtbenowl'�r�ea'I�t:al ai... tat,esm It airs. Geo. E. strachan•
"MLmr, ski; aA4t sae ,y John and Archie McDuff have cum-
Tnx watract for be >Cllr! m pleted making the cement block■ for
n ech l bnildi r IN
a John Reld's house and have mrrrnenced
donLo, -haa been last to W. M4DD tjonff ►- an '. laving them.
x :A k]r, and 141rr, J. W. tVulkcr and air.
ru aaas� 1D � a .s and Mrs, A. C. Currie spent Sunday ar
Heritage Committee October 21, 2024
Report No. DS2024-128 Page 16 of 17
Page 27 of 125
5.a) Minutes of Heritage Committee meeting held on Monday, October 21 , 2...
SEARS. R06_R_6CK AND CO_CHICAGO. ILWNOTS
s 50 WIZARD FACE DOWN 166 I=b BLOCKS 1 OIT
llld� 10. O.1 Ya.,
CONCRETE BLOCK MACHINE =60 BLOCKS 1 DST
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THE ONLY AUTOMATIC ELLIPTICAL CORE BLOCK MACHINE MADE.
RITH I-a ". a.a Y..
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Heritage Committee October 21, 2024
Report No. DS2024-128 Page 17 of 17
Page 28 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
The Township of Oro-Medonte
Townshipof Council Meeting Minutes
Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, October 23, 2024 3:00 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk; Donna Hewitt, Director, Corporate
Services; Brent Spagnol, Director, Development Services; Ralph
Dominelli, Executive Staff Officer/Fire Chief; Shannon Johnson, Director,
Finance/Chief Financial Officer; Michelle Jakobi, Director, Environmental
Services; Curtis Shelswell, Chief Municipal Law Enforcement Officer;
Christy Scheffel, Deputy Treasurer/Manager, Accounting; Ryan Hill,
Information Technology Help Desk Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order
followed by the reading of the Land Acknowledgement.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
Page 1 of 13
Page 29 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. C241023-1
Moved by Young, Seconded by Hutcheson 6t
Be it resolved that the agenda for the Council meeting of Wednesday, October 23, 2024 be
received and adopted.
Carried.
3. Disclosure of Pecuniary Interest:
None declared.
4. Closed Session Items:
None.
5. Minutes of Council and Committees:
a) Minutes of Council meeting held on Wednesday, October 9, 2024.
b) Minutes of Special Council meeting held on Wednesday, October 16, 2024
Motion No. C241023-2
Moved by Lavoie, Seconded by Young
Be it resolved that the draft
a) Minutes of the Council meeting held on Wednesday, October 9, 2024
b) Minutes of the Special Council meeting held on Wednesday, October 16, 2024
be received and adopted as printed and circulated.
Carried.
Page 2 of 13
Page 30 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes —Wednesday, October 23, 2024.
6. Recognition of Achievements:
None.
7. Public Meetings:
None.
8. Deputations/Presentations:
a) Morgane Dunot, Bilingual Program Supervisor, Local Immigration Partnership, County of
Simcoe re: Community Settlement Strategy.
Sandra Lee, Manager, Strategic Partnerships, Business Intelligence and System Planning
was available for questions. 1%
Motion No. C241023-3
Moved by Hutcheson, Seconded by Schell
Be it resolved that the deputation presented by Morgane Dunot, Bilingual Program
Supervisor, Local Immigration Partnership, County of Simcoe re: Community Settlement
Strategy be received.
Carried.
9. Identification From the Public of an Agenda Item of Interest:
None.
10. Open Forum:
None.
Page 3of13
Page 31 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
11. Reports of Municipal Officers for Action:
a) CS2024-26, Vanessa Cooper, Social Media Coordinator, Corporate Executive Assistant
re: 2025 Conference Schedule for Council Members — ROMA Only.
Motion No. C241023-4
Moved by Bard, Seconded by Lavoie
Be it resolved
1 . That CS2024-26, Vanessa Cooper, Social Media Coordinator, Corporate Executive
Assistant re: 2025 Conference Schedule for Council Members — Rural Ontario
Municipal Association (ROMA) Only be received and adopted.
2. That Mayor Greenlaw and Deputy Mayor Lavoie be authorized to attend ROMA
Conference Toronto, ON, January 19-21 , 2025.
3. That the Social Media Coordinator/ Corporate Executive Assistant make the
necessary arrangements accordingly.
4. That staff report back with additional information prior to the end of 2024.
Carried.
b) FES2024-06, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award for FES-
RF024-024 for the Supply and Delivery of One (1) 2025 Ford Police Interceptor Hybrid
SUV.
Motion No. C241023-5
Moved by Clark, Seconded by Bard
Be it resolved
1 . That FES2024-06, Ralph Dominelli, Executive Staff Officer/Fire Chief re: Award for
FES-RFQ24-024 for the Supply and Delivery of One (1) 2025 Ford Police
Interceptor Hybrid SUV be received and adopted.
2. That FES-RFQ24-024, Supply, and Delivery of One (1) 2025 Ford Police Interceptor
Hybrid SUV be awarded to Bourgeois Motors Limited in the amount of $69,992.21
plus HST.
3. That the Executive Staff Officer/Fire Chief be authorized to execute the appropriate
agreement on behalf of the Township.
Carried.
Page 4 of 13
Page 32 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
c) FES2024-07, Ralph Dominelli, Executive Staff Officer/Fire Chief re: By-Law for an
Agreement with the Ministry of Transportation [Refer to Item 18c)].
Motion No. C241023-6
Moved by Lavoie, Seconded by Hutcheson
Be it resolved
1 . That FES2024-07, Ralph Dominelli, Executive Staff Officer/Fire Chief re: By-Law for
an Agreement with the Ministry of Transportation (MTO) be received and adopted.
2. That Council approve entering into the appropriate Authorized Requester Information
Services (ARIS) agreement with the MTO.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Carried.
d) ES2024-18, Michelle Jakobi, Director, Environmental Services re: Partners for Climate
Protection Program Corporate & Community Engagement.
Motion No. C241023-7
Moved by Bard, Seconded by Lavoie
Be it resolved
1 . That ES2024-18, Michelle Jakobi, Director, Environmental Services re: Partners for
Climate Protection Program Corporate & Community Engagement be received and
adopted.
2. That Council sets a corporate target of a 10% reduction in greenhouse gas emissions.
3. That Council sets a community target of a 5% reduction in greenhouse gas emissions.
4. That staff report back to Council in early 2025 with a Climate Action Plan and
implementation (Milestones 3 & 4), which incorporates the staff and community
feedback as outlined in ES2024-18.
Carried.
Page 5 of 13
Page 33 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
e) ES2024-19, Michelle Jakobi, Director, Environmental Services re: Point to Point
Communications Ltd. Lease Agreement - 52A Highland Drive [Refer to Item 18d)].
Motion No. C241023-8
Moved by Schell, Seconded by Clark
Be it resolved
1 . That ES2024-19, Michelle Jakobi, Director, Environmental Services re: Point to
Point Communications Ltd. Lease Agreement - 52A Highland Drive be received and
adopted.
2. That Council endorse a five (5) year Lease Agreement with Point to Point
Communications Ltd. permitting the continued use of communications equipment at
52A Highland Drive.
3. That the Director, Environmental Services be authorized to execute the appropriate
Agreement on behalf of the Township.
Carried.
f) CS2024-24, Donna Hewitt, Director, Corporate Services re: Purbrook Creek Municipal
Drain Update & By-law [Refer to Item 18b)].
Motion No. C241023-9
Moved by Young, Seconded by Bard
Be it resolved
1 . That CS2024-24, Donna Hewitt, Director, Corporate Services re: Purbrook Creek
Municipal Drain Update & By-law be received and adopted;
2. That draft By-law 2024-109, to provide for the levy of drainage works (Purbrook
Creek Municipal Drain) on the assessed land be brought forward for Council's
consideration;
3. That staff proceed with communications as outlined.
Carried.
Page 6 of 13
Page 34 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
12. Reports of Municipal Officers for Information Only:
a) CA02024-01 , Shawn Binns, CAO re: 2025 OPP Annual Billing Statement.
b) DS2024-120, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Monthly Update (August).
c) DS2024-121, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: 2016 Ford Taurus Interceptor (Police Car).
d) DS2024-123, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief Municipal
Law Enforcement Officer re: Municipal Law Enforcement Division Update.
Motion No. C241023-10
Moved by Hutcheson, Seconded by Young
Be it resolved that Reports, as listed under Item #12, Reports of Municipal Officers for
Information Only, be received:
a) CA02024-01 , Shawn Binns, CAO re: 2025 OPP Annual Billing Statement.
b) DS2024-120, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Monthly Update (August).
c) DS2024-121 , Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: 2016 Ford Taurus Interceptor (Police car).
d) DS2024-123, Curtis Shelswell, Manager, Municipal Law Enforcement/Chief
Municipal Law Enforcement Officer re: Municipal Law Enforcement Division Update.
Carried.
13. Reports of Members of Council:
a) Updates from Council Representatives — County of Simcoe and Township Partners and
Agencies.
The following members of Council provided updates: Mayor Greenlaw, Deputy Mayor
Lavoie, Councillors Hutcheson and Schell.
14. Announcements:
None.
Page 7 of 13
Page 35 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
15. Consent Agenda:
a) Minutes of Nottawasaga Valley Conservation Authority dated May 24 and August 23,
2024; and Highlights of meeting held on September 27, 2024.
Staff Recommendation: Receive for Information Only.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 26, 2024.
Staff Recommendation: Receive for Information Only.
c) Correspondence dated September 21 , 2024 from Top Aggregate Producing
Municipalities of Ontario (TAPMO) re: TAPMO - Fall Advocacy Campaign.
Staff Recommendation: Receive for Information Only.
d) Correspondence dated October 4, 2024 from Orillia Public Library re: Township of Oro-
Medonte Statistics, September, 2024.
Staff Recommendation: Receive for Information Only.
Motion No. C241023-11
Moved by Clark, Seconded by Schell
Be it resolved that the staff recommendations with respect to the items listed under
"Consent Agenda Correspondence" be adopted as printed, with the exception of Item
15c) to be voted on separately:
a) Minutes of Nottawasaga Valley Conservation Authority dated May 24 and August
23, 2024; and Highlights of meeting held on September 27, 2024.
Received for Information Only.
b) Minutes of Lake Simcoe Region Conservation Authority meeting held on July 26,
2024.
Received for Information Only.
d) Correspondence dated October 4, 2024 from Orillia Public Library re: Township of
Oro-Medonte Statistics, September, 2024.
Received for Information Only.
Carried.
Motion No. C241023-12
Moved by Bard, Seconded by Lavoie
Be it resolved
1 . That, Consent Agenda Item 15c, correspondence dated September 21 , 2024 from
Top Aggregate Producing Municipalities of Ontario (TAPMO) re: TAPMO - Fall
Advocacy Campaign be received.
2. That the TAPMO — Fall Advocacy Campaign be supported and that the Township of
Oro-Medonte participate in the Social Media campaign.
3. That TAPMO be advised of Council's decision under the Mayor's signature.
Carried.
Page 8 of 13
Page 36 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
16. Communications/Petitions:
None.
17. Notice of Motions:
a) Brought by Councillor Schell, October 9, 2024
Notice of Motion for October 23, 2024 Council meeting
To be dealt with at the November 13, 2024 Council meeting
Whereas Council has articulated a high standard of commitment to transparency. This is
especially essential regarding all municipal fiscal dealings.
And Whereas, it has been repeatedly stated in numerous reports that "drinking water is a
user fully funded service supported only from those who receive and pay for the service"
KPMG pg. 6 —Report Township of Oro-Medonte Report No. ES2020-04 Pg. 2
And Whereas, the Township reported 2,400 residents receiving municipal water pay the
full costs of the public service including contributing 30% to their reserves.
And Whereas, the private Zone 1 water system users pay flat fee of $880 annually and
only contribute 10% annually to their reserves.
And Whereas, in comparison, the current cost of drilling and installing a private well is
often in excess of$20,000 plus the added costs (estimated at $200 annually) including,
but not limited to maintenance, repairs and energy. If those needing private wells were
able to instead invest this amount the return on investment would exceed the costs of
those receiving drinking water from a municipal system.
And Whereas, it is standard practice for a municipality to assume infrastructure only
when it is brought up to the required standards. This has financial implication for the
assumption of Zone 1 Water infrastructure prior to integration.
And Whereas, the KPMG report is limited to capital costs. Public awareness of all costs
associated with the Integration of Zone 1 Water is needed to concur with transparency
standards and validate compliance with the full user pay requirements for those
receiving drinking water from a municipal system.
And Whereas, it is stated in the Oro-Medonte(Review of Horseshoe Valley Zone 1
Integration fees "pursuant to the engagement agreement with Client dated July 26, 2024
KPMG neither warrants nor represents findings contained in this report is accurate,
complete, sufficient " and "We have not sought to independently verify those sources
unless otherwise noted within the report"
Page 9 of 13
Page 37 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
And Whereas during the March 13th , 2024 Council Meeting Deputy Mayor Lavoie put
forth a motion to review the fees for each of the water users on the Zone 1 private water
system in Horseshoe Valley. The expectation of such a review was that as the fees were
established in 2019 dollars and considering the rate of inflation during the four years that
the fees needed to be increased.
And Whereas, the commitment to publicly answer Councillor Schell's questions
concerning additional costs for the Zone 1 water integration were provided privately to
him after Council's decision to reduce the previously established Integration fees.
And Whereas, Deputy Mayor Lavoie's March 13th Notice of Motion "whether it is
appropriate to use existing reserves for a water system outside of the current municipal
water reserve funding regime." has not been publicly addressed.
And Whereas, there are a number of associated costs that appear to have not been
included in the Zone 1 water Integration fees determination. Transparency commitments
require that all costs be identified and how the payments are apportioned for the
Integration of Zone 1 . These include but are not limited to:
(i) The amount and cost appropriations of the DC study completed by Watson &
Associates Economists Ltd in 2019 attributed to the Zone 1 water Integration
(Report No. ES2020-03 March 13, 2020)
(ii) The actual amount and cost appropriations of $50k-75k in professional fees
completed by KPMG attributed to the Zone 1 water Integration (August 1st , 2024)
(iii) The amount of revenue received from the approximately four years of interest fees
on the funds utilized from municipal water reserves solely for the Zone 1 water
Integration
(iv) The (420 users X 25 years X $17.09) totaling $179,445.00 increase that was
identified in the KPMG report but not attributed to Zone 1 Water Users.
(v) Superior Court of Justice records identify $112,799.90 as partial indemnity, plus a
$750.00 penalty delay @ 6%, plus $20,000 to be paid to the Township by the Oro-
Medonte Property Owners. Without interest this totals $143,549.90. All legal costs
need to be stated. How they are apportioned providing identification of those fees
that have been collected and those that have not been uncollected.
(vi) During a Special Council Meeting held Wednesday, July 22nd 2020 Council
unanimously in a recorded vote changed the onetime fee payment. This change
($7,107.05 - $5,677.24 totaling $1 ,530.06) gave a further reduction to $790.06. The
anticipated impact on revenue ($790.06 X 420) totaling $331 ,825.20 needs to be
clearly identified.
Page 10 of 13
Page 38 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
(vii) There are a number of homes that have already had water meters installed at a
cost of$485.90. The adjusted fee is now $752.00. The cost implications, if any,
need to be identified.
(viii) The Zone 1 Water infrastructure is almost three quarters of century old. As reported
by the Ward 1 Councillor, continues to experience long standing significant
deficiencies resulting in breakdowns and boil water orders. Once assumed by the
Township it can be expected there will be substantial costs to upgrading the
infrastructure to required standards. The anticipated total cost implications and who
pays need to be identified.
(ix) During the reported failures in the Zone 1 water infrastructure has there been
assistance in personnel and supplying of water from the municipal system? If so,
the estimated costs and what, if any, remuneration provided needs to be identified.
Now Therefore Be it Resolved that in the public interest staff prepare a report to Council
to be considered in the public forum with a clear financial analysis identifying the full
financial implications identifying all costs and how they are, or will be, allocated to the all
taxpayers, municipal water users and private water users benefiting from the integration
of the Zone 1 Water System.
18. By-Laws:
a) 2024-097: A By-Law for the Imposition of Development Charges and Repeal By-Law
No. 2019-100.
b) 2024-109: A By-law to Levy the Costs of the Purbrook Creek Municipal Drain on
Assessed Lands.
c) 2024-110: A By-law to Authorize the Execution of an Agreement between His Majesty
the King in Right of Ontario, as represented by the Minister of Transportation and The
Corporation of the Township of Oro-Medonte (Agreement #13459).
d) 2024-118: A By-law to Authorize the Execution of a Lease Agreement between the
Township of Oro-Medonte and Point to Point Communications Ltd. and to Repeal By-
Law 2019-073.
Page 11 of 13
Page 39 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
Motion No. C241023-13
Moved by Bard, Seconded by Schell
Be it resolved that By-Law Nos. 2024-097, 2024-109, 2024-110 and 2024-118:
a) 2024-097: A By-Law for the Imposition of Development Charges and Repeal By-Law
No. 2019-100.
b) 2024-109: A By-law to Levy the Costs of the Purbrook Creek Municipal Drain on
Assessed Lands.
c) 2024-110: A By-law to Authorize the Execution of an Agreement between His Majesty
the King in Right of Ontario, as represented by the Minister of Transportation and The
Corporation of the Township of Oro-Medonte (Agreement #13459).
d) 2024-118: A By-law to Authorize the Execution of a Lease Agreement between the
Township of Oro-Medonte and Point to Point Communications Ltd. and to Repeal By-
Law 2019-073.
be read a first, second and third time, passed, be engrossed by the Deputy Clerk, signed
and sealed by the Mayor.
Carried.
19. Closed Session Items (Unfinished Items):
None.
20. Confirmation By-Law:
a) 2024-120: Being a by-law to confirm the proceedings of the Council meeting held on
Wednesday, October 23, 2024.
Motion No. C241023-14
Moved by Lavoie, Seconded by Clark
Be it resolved that By-Law No. 2024-120: Being a by-law to confirm the proceedings of the
Council meeting held on Wednesday, October 23, 2024 be read a first, second and third
time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
Page 12 of 13
Page 40 of 125
5.b) Minutes of Council meeting held on Wednesday, October 23, 2024.
Council Meeting Minutes — Wednesday, October 23, 2024.
21. Adjournment:
a) Motion to Adjourn.
Motion No. C241023-15
Moved by Schell, Seconded by Hutcheson
Be it resolved that we do now adjourn at 4:37 p.m.
Carried.
AIL
Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter
Ar
Page 13 of 13
Page 41 of 125
5.c) Minutes of Special Council meeting held on Wednesday, October 23, 2...
�Wa2k—s,� The Township of Oro-Medonte
�~ Special Council Meeting Minutes
Township of Electronic Hybrid Meeting
Proud Heritage,Exciting Future
Wednesday, October 23, 2024 4:43 p.m.
2022-2026 Council
Present: Mayor Randy Greenlaw
Deputy Mayor Peter Lavoie
Councillor Lori Hutcheson
Councillor John Bard
Councillor David Clark
Councillor Richard Schell
Councillor Robert Young
Staff Shawn Binns, Chief Administrative Officer; Janette Teeter, Supervisor,
Present: Clerk's Services/Deputy Clerk; Donna Hewitt, Director, Corporate
Services; Brent Spagnol, Director, Development Services; Shannon
Johnson, Director, Finance/Chief Financial Officer; Michelle Jakobi,
Director, Environmental Services; Ryan Hill, Information Technology Help
Desk Technician (IT)
All Council and staff participated via Zoom platform.
1. Call to Order - Reading of Land Acknowledgement:
Mayor Greenlaw assumed the Chair at the above noted time and called the meeting to order.
The Township of Oro-Medonte acknowledges that we are situated on the traditional land of
the Anishnaabek (A- nish- in- aa- beh) people, and ancestral territory of the Huron-Wendat.
The Anishnaabek include the Odawa [Oh-DAH-wah], Ojibwe [O-jib-we] and Pottawatomi
[boh-tah-WAH-toh-mee] nations, collectively known as the Three Fires Confederacy. It
continues today as the home for diverse Indigenous Peoples including the historic Metis
Community in Penetanguishene.
The Anishnaabek people continue to have an enduring relationship with this land, specifically
the Chippewas of Rama First Nation, the Chippewa Tri-Council and the Williams Treaties
First Nations. The Huron-Wendat Nation also continues to pay respect and protect their
ancestors and heritage on this land. We honour the Indigenous history and culture that has
thrived for millennia in this territory and the Treaties that bind us together as partners in the
spirit of a shared sustainable and prosperous future. We are all Treaty People. Our
commitment begins with acknowledging the Truth so that we can move forward together
towards Reconciliation.
Page 1 of 3
Page 42 of 125
5.c) Minutes of Special Council meeting held on Wednesday, October 23, 2...
Special Council Meeting Minutes — Wednesday, October 23, 2024.
2. Adoption of Agenda:
a) Motion to Adopt the Agenda.
Motion No. SC241023-1
Moved by Bard, Seconded by Schell
Be it resolved that the agenda for the Special Council meeting of Wednesday, October 23,
2024 be received and adopted.
Carried.
3. Disclosure of Pecuniary Interest: _
None declared.
4. Open Forum:
None.
5. Report of Municipal Service Corporation Officers for Action:
a) MSC2024-03, Michelle Jakobi, Interim Chief Executive Officer re: Municipal Service
Corporation (MSC) Board Member Resignation & Board Seat Vacancy.
Motion No. SC241023-2
Moved by Clark, Seconded by Lavoie
Be it resolved
1 . That MSC2024-03, Michelle Jakobi, Interim Chief Executive Officer re: Municipal
Service Corporation (MSC) Board Member Resignation & Board Seat Vacancy be
received and adopted.
2. That the MSC Shareholder direct the Interim Chief Executive Officer to address the
board seat vacancy in accordance with Option 2 as outlined in MSC2024-03.
Carried.
Recorded Vote Requested by Councillor Schell
Councillor Schell Nay
Councillor Young Yea
Councillor Bard Yea
Councillor Clark Yea
Councillor Hutcheson Yea
Deputy Mayor Lavoie Yea
Mayor Greenlaw Yea
Page 2 of 3
Page 43 of 125
5.c) Minutes of Special Council meeting held on Wednesday, October 23, 2...
Special Council Meeting Minutes — Wednesday, October 23, 2024.
6. Confirmation By-Law:
a) 2024-121: Being a by-law to confirm the proceedings of the Special Council meeting
held on Wednesday, October 23, 2024.
Motion No. SC241023-3
Moved by Lavoie, Seconded by Bard
Be it resolved that By-Law No. 2024-121: Being a by-law to confirm the proceedings of the
Special Council meeting held on Wednesday, October 23, 2024 be read a first, second and
third time, passed, be engrossed by the Deputy Clerk, signed and sealed by the Mayor.
Carried.
7. Adjournment:
a) Motion to Adjourn.
Motion No. SC241023-4
Moved by Hutcheson, Seconded by Clark
Be it resolved that we do now adjourn at 5:06 p.m.
Carried.
Mayor, Randy Greenlaw Deputy Clerk, Janette Teeter
Page 3 of 3
Page 44 of 125
6.a) Correspondence dated October 23, 2024 from the County of Simcoe re:...
County of Simcoe Main Line(705)726 9300
SI COUNTY OF`_ Clerks Department Toll Free 1 866 893 9300
MCOE 1110 Highway 26, Fax(705)725 1285
Midhurst,Ontario L9X 1 N6 Web:simcoe.ca OR
October 23, 2024
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON LOL 2E0
Dear Township of Oro-Medonte,
As a participating municipality in the County of Simcoe Bursary Program we are pleased to
provide an update on the Bursary Program. This year we received a record-breaking number of
applications, reflecting the growing interest and enthusiasm within our communities forcontinuing
education. Our Bursary Committee reviewed each application and after careful deliberation
identified the recipients who best demonstrated exceptional promise, commitment to their
community and alignment with the program's objectives.
The County of Simcoe is delighted to share that your residents Finlay Kennie and Nicolas
Lancione have been selected by the Bursary Committee to receive a Simcoe County Bursary
and have been notified as such. In submitting their application, applicants have agreed to have
their name posted publicly on your website and/or an upcoming agenda should you wish to do
so.
While we were unable to grant the bursary to all applicants due to the overwhelming response,
we want to extend our sincere appreciation to everyone in your municipality who took the time to
apply. We also would like to thank Council of the Township of Oro-Medonte for their continued
support and commitment to the Simcoe County Bursary Program.
Thank you once again foryour support and we look forward to sharing details about the upcoming
2025 Bursary Program!
Regards,
County of Simcoe
Page 45 of 125
8.a) Andrew Deane, Room Consulting Inc., on behalf of Nino and Melissa C...
From: noreply@oro-medonte.ca <noreply@oro-medonte.ca>
Sent: Wednesday, October 30, 2024 9:14 AM
To: Participation <participation@oro-medonte.ca>
Subject: Request for Public Participation Form
This email originated from outside of Oro-Medonte's email system. Please use proper judgment
and caution when opening attachments, clicking links, or responding to this email.
Username: 65BE0556-7E27-4D3E-BDE6-OAF933FODA27
Numeric Response ID: 1188405
Response GUID: OA367803-311 F-452B-AB19-60C73766EOE7
Survey Start Date: Wednesday, 30 October 2024 09:02:35
Survey Completed Date: Wednesday, 30 October 2024 09:13:49
This is a Request to
Present a Deputation (10 Minute Limit)
I am requesting participation to speak at the
Council Meeting
On the Date of
(DD/MM/YYYY)
13/11/2024
regarding agenda item number
e.g. 11 a
TBD
I will be participating
on behalf of an applicant
Select method of attendance
Please note that all registrations received to register either via Zoom or in-person, will receive a Zoom
link.
Via Zoom
Page 46 of 125
8.a) Andrew Deane, Room Consulting Inc., on behalf of Nino and Melissa C...
please state name
By stating the application number, applicant name or group/organization named below, you confirm
that you are duly authorized to act on behalf of the identified applicant or group/ organization and that
the applicant or group/organization hereby gives its approval for you to act on this matter.
Andrew Deane at Room Consulting Inc.
I would prefer to connect by:
If participating by telephone, participant must call from same telephone number as registered on the
form. Depending on volume, telephone number may be visible to the public; however, every effort will
be made to change prior to being promoted to attendee. No blocked telephone numbers will be
permitted.
Computer
Contact Information
Note: It is the responsibility of the participant to ensure that they have received consent for any third
party information.
Name of Requestor Andrew Deane at Room Consulting Inc.
Email and rew(a-),roomconsulting.ca
Phone 647-395-7666
Have you presented a deputation/presentation previously on this matter?
No
Subject of Deputation/Presentation
Please describe below, the subject matter of the requested deputation/presentation in sufficient detail,
to provide the Township a means to determine its content and to assess its relative priority to other
requests for presentation. Weight will be given to those requests that provide more detailed
descriptions of the content of the presentation, particularly defining how the subject matter aligns with
Council's Mandate.
Thank you for the opportunity to appear before you on behalf of Nino and Melissa Compoli
concerning their property at 11 Pemberton. Construction began in advance of the Building Permit
being issued and as the builder and owner, Mr. Campoli takes full responsibility for this oversight. Mr.
and Ms. Campoli were approved for variances by the Committee of Adjustment in December of 2023
and were issued a permit by the Lake Simcoe and Region Conservation Authority on June 17th. The
Conservation permit was for approval of a new house as well as the associated landscape patios,
walkways and garden planters. Mr. Campoli began work at the property after the demolition permit
was issued in late June. Demolition began in mid September and with the large equipment on site,
Mr. Campoli continued work on site excavation. After reading the Building Department web site, under
"Do I need a permit?", it was determined that the garden walls and patios do not require a building
permit. Footings were formed and reinforcing bar was added. The intent was to stop work once the
foundations for the landscape walls were complete. The error occurred when the footing for the
Page 47 of 125
8.a) Andrew Deane, Room Consulting Inc., on behalf of Nino and Melissa C...
shared wall between the house and the landscape was formed and poured. This one wall overlapped
both parts of the project, house and garden. Upon learning of the error, construction of the landscape
work and the back wall of the house were stopped immediately and have not started again. The intent
was to always stop once the landscape work was complete. There was no intent to build the house
without a permit. That said, we understand the error and understand the policy for a penalty for
starting work without a permit. It is our request that Council kindly consider allowing that the financial
penalty reflect the work that was done without the building permit being in place. As it stands, the
penalty is double the permit fee for the full house. While construction did stop immediately upon
learning of the error, it seems that the financial penalty encourages work to continue until full
completion of the construction of the house. The penalty for one footing is the same as the penalty for
a full house with a roof. We would respectfully request that the penalty be reduced to double the fee
for the "finished basement" as the footing was for this stage of construction. This would be an
adjusted fine of$1,695.12 as noted in the invoice from the Building Department. Thank you for your
consideration.
I will be providing a:
PowerPoint Presentation
Please identify the type of action you are seeking of Council/Committee on this issue.
To Request Action
Please describe in detail.
We would respectfully request that the penalty for building without a permit be reduced to double the
fee for the "finished basement" as the constructed footing was for this stage of construction. This
would be an adjusted fine of$1,695.12 as noted in the invoice from the Building Department.
If you are requesting action, have you been in contact with a staff member to seek a resolution with
regard to this matter?
Yes
Who were you in contact with?
Garry McCartney
Reason why this deputation/presentation is important to Council and to the municipality:
There is no reason why this deputation is important to Council or the Municipality. This is a request for
leniency for the home owner in the matter of fines to be paid.
I Acknowledge I have read and completed the required information
Page 48 of 125
8.a)Andrew Deane, Room Consulting Inc., on behalf of Nino and Melissa C...
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Page 49 o
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b
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Page 50 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Brent Spagnol, Director, Development Services
Meeting Date: November 13, 2024
Report No.: DS2024-122
Subject: Nottawasaga Conservation Authority Category 3 Report-Follow Up-
Options
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That DS2024-122 Nottawasaga Conservation Authority Category 3 Report-
Follow Up/Direction be received;
2. That Option be endorsed and that the Nottawasaga Valley Conservation
Authority be notified.
Background
The purpose of this report is to provide an update and obtain direction with respect to
2024 budget deliberations for the Category 3 Services provided by the Nottawasaga
Valley Conservation Authority (NVCA) and rebate for services provided within the
drainage jurisdiction of the Severn Sound Conservation Association (SSEA).
Council provided the following direction within Motion No. C240327-16 in response to
Staff Options Report DS-2024-043 Environmental Initiative Budget Deliberations-
Environmental Program Implementation Report (Link to Report).
Development Services November 13, 2024
Report No. DS2024-122 Page 1 of 7
Page 51 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Motion No. C240327-16
Moved by Young, Seconded by Clark
Be it resolved
1. That DS-2024-043 Environmental Initiative Budget Deliberations - Environmental
Program Implementation Report be received.
2. And that budget requests for Mandatory Category 1 Environmental Programs be ratified.
3. And further that, Council authorize Option #2 as outlined in Report DS-2024-043, as
amended:
Option #2
That Council authorize the Mayor and Clerk to execute a Memorandum of Understanding
for 2024 with the applicable conservation authorities subject to the following terms:
• The LSRCA for the delivery of Category 2 Non-Mandatory Services related to the Lake
Simcoe Protection Plan (LSPP) and Category 3 Services
• The NVCA for the delivery of Category 3 Services which includes allocation contingent
on reconciliation of the overlap of service coverage area of the NVCA and the SSEA.
• That staff hold the overlap in reserve as directed by Council until such time as
reconciliation is completed and that staff report back.
• That the SSEA budget be approved as presented.
Carried.
Direction provided by Council for the 2024 budget recalibration process included the
execution of Memorandum of Understanding for Category 1 (Legislative Services) for
both the Lake Simcoe Region Conservation Authority (LSRCA) and the NVCA.
CONSERVATION AUTHORITY & ASSOCIATION BUDGETARY
PROPOSALS
CATEGORY 1 CATEGORY 2 CATEGORY 3 TOTAL
(Mandatory) (Non-Mandatory) (Non-Mandatory)
Lake Simcoe $4,008
Conservation $86.896 Required due to $3,490 $94,394
Lake Simcoe
Authority Protection Plan —
LSRCA LSPP
Nottawasaga
Valley
Conservation $210,911 NA $24,289 $235,200
Authority
(NVCA)
Severn Sound
Environmental $161,181
Association
SSEA
TOTAL $502,054
Development Services November 13, 2024
Report No. DS2024-122 Page 2 of 7
Page 52 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
The Severn Sound Environmental Association budgetary request was approved as
presented. The chart provided above 2024 budgetary requests (Highlighted figures
depicted Categories non-mandatory legislated services).
During the 2024 budget cycle, questions pertaining to cost apportionment for NVCA
Category Services were raised by Council and staff were directed to initiate discussions
with the NVCA to clarify a levy rebate of$6,551.63 for Category 3 Services in place of
previously understood levy rebate of$40,000+/-.
As per Council's direction, funds in the amount of$24,289 have been held in Township
reserves for 2024 Category 3 services subject to the reconciliation of the rebate matter
and clarification of the services the NVCA provides.
To date staff have had multiple discussions with NVCA representatives to arrive at an
understanding as to how former rebates were arrived at. As a result of those
conversations the NVCA has provided a letter outlining the historical background of
Memoranda of Understanding involving the Severn Sound Environmental Association
(SSEA), NVCA and the Township of Oro-Medonte along with a proposed rebate amount
and costing formula for the 2024 budget cycle.
The letter also provides a comparison of services provided by the NVCA and the SSEA
to demonstrate that an overlap in service does not exist. The letter and accompanying
information can be found within Attachment 1 (History of Memorandum of
Understanding between NVCA/Severn Sound Environmental Association and the
Township of Oro-Medonte) to this report.
The breakdown of services includes Ten Services.
1) Tributary Quality Water Monitoring
2) Bass Lake Water Quality Survey
3) Drinking Water Source Protection
4) Groundwater Quality Monitoring
5) Plan Input Review and Permitting
6) NVCA Curriculum Based Environmental Education
7) Conservation Land Ownership
8) Water Quantity
9) Stewardship Projects
10)Tree Planting and Distribution
Category 3 Services provided by the NVCA and a comparison of services provided by
the SSEA are outlined in the Table below to demonstrate that there is not an overlap in
service:
Development Services November 13, 2024
Report No. DS2024-122 Page 3 of 7
Page 53 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
ACTIVITY SSEA NVCA
1. Tributary Water Quality Monitoring
a. SSEA monitors tributary water quality as part of the PWQMN X
in tributaries Flowing to Severn Sound.
b. SSEA monitors temperature for thermal habitat(annual X
temperature monitoring at long term sites and periodic
intensive thermal classification); Stream benthos sampled
biennially.
-See Note 1
c. SSEA monitors Flow downstream of dam. X
d. Monitoring for Instream temperature and baseflow every 5
years to support Bass Lake survey. X
2. Bass Lake Water Quality Survey
a. SSEA monitors open lake quality May to Oct(bi-weekly) X
every 5 years.
b. Annual winter dissolved oxygen and phosphorus monitoring, X
subject to Ice conditions.
-See Note 2 X
c. Monitoring for lake benthos every 5 years. X
d. Bass Lake Subwatershed Conditions Report every 5 years.
-See Note 3
3. Drinking Water Source Protection
a. SSEA offers assistance as requested by the Township X
Appointed RMO/11141 for the Severn Sound watershed portion
of the Township.
b. SSEA offers assistance to Township staff,as needed,from a X
Source Protection Authority perspective(i.e.,any changes to
municipal drinking water systems,education and outreach
material,guidance to staff to fulfill municipal responsibilities)
for the Severn Sound watershed portion of the Township.
4. Groundwater Quality Monitoring X
SSEA monitors groundwater quality as part of the PGMN for
wells in the Severn Sound watershed.
5. Plan Input,Review and Penuittirx3
a. NVCA comments on development applications in relation to X
natural hazards which includes wetlands and stormwater
ACTIVITY SSEA NVCA
management.
-See Note 4 X
b. NVCA updates wetland annually for plan review and
permitting.
6. NVCA Curriculum Based Environmental Education X
7. Conservation Land ownership
a. NVCA owns 2 properties in Oro-hiedonte(12.25 X
hectares).
S. Water Quantity
a. NVCA Flood Warning and Advisory Services. X
1). NVCA Low Water Response. X
c. NVCA water quantity gauge monitoring. X
9. Stewardship Projects-See Note 5
a. SSEA stewardship projects. X
b. NVCA stewardship-Healthy Waters. X
c. SSEA Invasive Species Program. X
d. SSEA Citizen Science programs. X
10. Tree Planting and Distrilwtion -see Note 5
a. SSEA Tree Distribution Program-Oro-Medonte participates. X
b. SSEA Community Tree Planting Program. X
c. NVCA Landowner Reforestation Program(MMP).
d. NVCA large scale tree planting
Development Services November 13, 2024
Report No. DS2024-122 Page 4 of 7
Page 54 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
G Bay
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m Ead NVCA River Watershed
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•Phelpston CreightonWrminster Nottawasa a Valley
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Staff have also circulated the NVCA's letter to the SSEA for review and comment to
confirm the service outlined for both service providers. The SSEA is generally in
concurrence with the detailed services and provided some clarifications related to the
extent of their services, which did not have any impact on the services provided by the
NVCA.
Financial Implications
Reconciliation of the matter related to Category 3 Services is required to allow future
budgetary deliberations to proceed regarding the services provided to the municipality
by the NVCA as this matter has been deferred.
Financial implications related to this report could result in the release of current
Category 3 levies in the amount of$24,289, which is recognized under the 2024 budget.
The proposed rebate of$6,551.63 is for Water Modelling Services. The NVCA is
proposing the use of the same calculation formula for any rebates for the 2025/2026
budget cycle. Therefore, acceptance of the rebate and formula for arriving at the rebate
would be carried forward and would represent Council's acceptance of the current and
future rebates.
Development Services November 13, 2024
Report No. DS2024-122 Page 5 of 7
Page 55 of 125
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Corporate Strategic Priorities
The initiative related to this report is inline with the following Strategic Objectives:
• Financial Sustainability
Consultations
- Chief Financial Officer
- CAO
Conclusion & Options
The services provided by the NVCA and the SSEA are important from an environmental
sustainability perspective as these services aim to conserve and enhance
environmental systems while also providing education and stewardship for property
owners and businesses within the municipality.
An example of a stewardship program is the restoration work being completed on the
Napolean property within the Township of Oro-Medonte as referenced within NVCA's
letter of September 19, 2024.
The perception of duplication of service within the Severn Sound drainage system has
been a matter requiring attention not only in Oro-Medonte, but in other municipalities
within the County where similar services are provided by different agencies within the
same geographic area.
Tri-party Memoranda of Understanding (MOU) were entered into from 2009 up until
2016 with the NVCA, SSEA and the Township of Oro-Medonte to assign and coordinate
services being provided and by which agency.
The Tri-party MOU expired in 2016. More recently (2022), the Provincial Categorized
approach has been set in place as a result of Provincial policy, which was intended to
require Conservation Authorities to identify the services for clarity. An unintended
consequence of the Provincial Categorized approach was the replacement of Tri-party
MOU's involving multiple service providers, which was previously relied upon to
collaboratively define services to be delivered by multiple providers in the same
geography.
The current framework for outlining services to be delivered requires improvement to
ensure that the NVCA and SSEA are collaborating and coordinating the services they
provide so that clear articulation of the service and provider is available for
municipalities to consider through their budgetary process.
Development Services November 13, 2024
Report No. DS2024-122 Page 6 of 7
Page 56 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Ultimately, collaboration and communication between the NVCA and SSEA should be
part of the 2025/2026 Budgetary process to provide Council with a clear understanding
of the services being provided.
Staff provide the following options for Council's consideration related to the 2024
Category 3 services for the NVCA and the proposed rebate for service submitted by the
NVCA:
Options
Option 1
Enter into an MOU for Category 3 Services only, for the 2024 budget cycle at a cost of
$24,289 and accept the proposed NVCA rebate of$6,551.63.
Option 1 would release the funds ($24,289) for Category 3 services provided to date
and a rebate of$6,551.63 would be applied. Consideration of future Category 3
Services would be considered during the 2025/2026 budget cycle.
Option 2
Opt out of a Memoranda of Understanding with the NVCA for Category 3 Services for
the 2024 budget cycle and decline proposed rebate for Category 3 Services.
Option 2 would remove Category 3 services and waive the proposed rebate.
Attachments
Attachment 1: History of Memorandum of Understanding between NVCA/Severn Sound
Environmental Association and the Township of Oro-Medonte
Related Information/Background Reports
Staff Report dated November 4, 2024
Respectfully submitted,
Brent Spagnol, RPP,
Director, Development Services, November 13, 2024
Approvals: Date of Approval:
Shannon Johnson, Director Finance/CFO November 4, 2024
Shawn Binns, CAO November 7, 2024
Development Services November 13, 2024
Report No. DS2024-122 Page 7 of 7
Page 57 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
SA(,,9 D
x9<e Nottawasaga Valley
Conservation Authority
o
RL�rION A
September 19, 2024
Brent Spagnol
Director, Development Services
Township of Oro-Medonte
148 Line 7 South
Oro-Medonte, ON
LOL 2EO
Re: History of Memorandum of Understanding between NVCA/Severn Sound
Environmental Association and the Township of Oro-Medonte
Dear Mr. Spagnol,
Please see the below for the history along with the changes of the MOU related to
"potential duplication of work" with the Severn Sound Environmental Association (SSEA)
and the Nottawasaga Valley Conservation Authority (NVCA).
Discussions began in the early 2000's when Township Council requested to expand the
NVCA's jurisdiction and on May 7, 2003, the township passed the following resolution:
"Be it resolved that Report No ADM 2003-024, Jennifer Zieleniewski, CAO, re:
Proposed Expansion of the Nottawasaga Valley Conservation Authority Jurisdiction
within the Township of Oro-Medonte be received and adopted, that Council
authorize the expansion by the Nottawasaga Valley Conservation Authority into
the remaining 53% of the Township effective September 1, 2003; that Council
authorize the joint meeting with the Township of Oro-Medonte Council Members
and the full NVCA (majority required) to be held at the Tiffin Centre, June 13,
2003 at 9:00 a.m., that staff be authorized to advise NVCA, LSRCA and SSEA of
Council's decision and that staff be authorized to publicize the expansion of
Nottawasaga Valley Conservation Authority."
A map showing the new expansion is below in Appendix 1.
Once the motion had been approved by all parties, a Memorandum of Understanding
(MOU) was created. The most recent MOU was effective from 2011 until year-end 2013
when clause 7 was utilized by the Township to extend the MOU for the maximum of
three (3) additional years. Therefore, the most recent MOU expired in December 2016.
Nottawasaga Valley Conservation Authority
8195 81' Line, Utopia, ON LOM 1TO
T: 705-424-1479 • F: 705-424-2115
admin@nvca.on.ca • nvca.on.ca A member of Conservation Ontario
Page 58 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
NVCA continued to offer the levy reduction while the development of a new MOU took
place. Unfortunately, due to many factors a new MOU was not finalized.
During NVCA's budget presentation for the 2023 budget, NVCA staff verbally informed
Council that NVCA could no longer sustain or support the current rebate and would be
discontinuing it starting in the 2024 budget year. As well, during this time, the NVCA
continued to work with the SSEA to ensure that there was no duplication of work and
created tables listing the services that each organization provided to ensure there was
no duplication. This table can be found below, in Appendix 2. There has not and will
continue to not be any duplication of work. In fact, many of the programs that the
NVCA offers, the SSEA does not and vice versa as you can see in Appendix 2.
For the 2024 budget year, the introduction of new Conservation Authority Act
regulations required that NVCA break their budget into 2 sections. The first (category
1) being the mandated and required services and the second (category 3) being the
services that the NVCA delivers above and beyond legislation that are important to the
sustainability of our watershed and approved by our Board of Directors.
It is important to note that only the programs in Category 3' are the programs that
would have any perceived duplication of work as Category 1' items are mandated and
required as per the Conservation Authorities Act. As SSEA is not a conservation
authority, they do not have the powers to complete this work. All Category 3 programs
are listed in Appendix 2.
NVCA does not provide any watershed science/monitoring in the SSEA portion of the
Township. The two additional programs that both SSEA and NVCA offer are stewardship
projects and tree planting. However, as outlined in Appendix 2, the services that are
provided by each of these programs are unique to each organization. While SSEA
undertakes tree planting (community-based tree planting), they do not offer the
reforestation program (MFTIP), nor do they offer large scale tree planting.
NVCA is currently working in partnership with Napoleon to complete a significant
stewardship project within the Township. The value of this project is more than
$200,000 with no supporting project funds coming directly from the municipality. If the
Category 3 programs are not supported by the Township, work like this may not
continue to take place (even in the non-SSEA portion of the watershed).
There are two (2) separate MOU's that are required at this point. The first that is
required is for the Township to continue to support the programs that we have always
offered but are now listed as Category 3 items that require an MOU. The MOU template
is below as Appendix 3.
The second MOU is for the programs and services MOU with the Township and SSEA to
ensure that there is a continuance of no duplication of services.
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While there is no duplication of services, the NVCA understands that a rebate was
previously given and would like to offer a way that a rebate could be offered in a fair
and transparent way to assist with future discussions. For 2024, a levy rebate of
$6,551.33 has been calculated by taking the 2024 total levy required for Watershed
Science in Category 3 ($93,938.28 to be distributed between the 18 municipalities) and
multiplied by the apportionment % allocated to the Township for the 2024 budget year
by the Ministry of 7.3839% for a total of $9,071.07. This represents the Townships
portion of the watershed science levy requirement.
Then, NVCA has 72% of the Township in its jurisdiction (28% in Lake Simcoe Region
Conservation Authority) of which that 72% is split with SSEA where the NVCA has
27.7778% and SSEA portion is 72.2222%.
The $9,071.07 is then multiplied by 72.2222% for the offered rebate of $6,551.33.
2025 Levy -
Township 2025 Total Township 72.222%
Apportionment % Levy portion rebate
7.3839% $ 122,849.38 $ 9,071.07 $ 6,551.33
It is important to note that in 2025, the number will be different as it is based on the
actual amount of levy the department requires. Therefore, based on the NVCA's 2025
draft budget (anticipated to be released the first week of October to our member
municipalities), the amount would be as follows:
2025 Levy -
Township 2025 Total Township 72.222%
Apportionment % Levy portion rebate
7.3607% $ 93,938.28 $ 6,914.50 $ 4,993.80
This MOU would use the previous MOU as a template, and we will continue to work with
Township and SSEA staff to ensure that one is drafted to the satisfaction of all.
We sincerely hope that this assists in your understanding and decision making. Please
do not hesitate to reach out should you have any further questions.
Sincerely,
Doug Hevenor
Chief Administrative Officer
Page 60 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re- Nott...
Appendix 1 Area Map Oro-Medonte
"IT
Gepr a� Bay
Township F Township i
of Tiny O afTay
0
��VIASEY `-�t16
O
Elmvale Orr Lake Township td Municipal Boundary
of Sewrn
92 v�
O Orr ke SSEA Watershed within
O �R LAKE Moonstone Township of Oro-Medonte
I MOONSTONE•
GI rn Ead NVCA River Watershed
Mount St. • y �within Township of Oro-
Hillsdale •Louis Medonte
LSRCA Watershed within
Township of Oro-Medonte
•Phelpston o Creighton Warminster d Nottawasaga Valley
Fergusonvale • Watershed
Township of
Anten sE'"nEwn'� Prices 0 2.5 5 10
Mills N Craighurst HORSESHOE •Coulson •Jarratt Corners I i i j
i
• VALLEY Kilometers
i Bass Lak
j v Id
Lak in S ��rsncq
e
I Cou 1chin o
li City.fe °s
I Dalston Edgar r°'a
26 OLD BARRIE— °
"
• ,� -' �
Midhurst, .�
SNOW
VALLEY j Township of Oro-Medonte T.
i
Nottawasaga Valley
Lit I Crown Hill Conservation Authority
_ e u
8195 8th Line
Barrie Utopia ON LOM 1T0
0o
9D „f Lake Simcoe Date Prepared: 18 March, 2024
RIDGE .._.
T• not
ni SI
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11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Appendix 2
Program and Service Delivery Chart
Township of Oro-Medonte — for the area in the Severn Sound watershed
January 1, 2024
ACTIVITY SSEA NVCA
1. Tributary Water Quality Monitoring
a. SSEA monitors tributary water quality as part of the PWQMN X
in tributaries flowing to Severn Sound.
b. SSEA monitors temperature for thermal habitat (annual X
temperature monitoring at long term sites and periodic
intensive thermal classification); Stream benthos sampled
biennially.
- See Note 1
c. SSEA monitors flow downstream of dam. X
d. Monitoring for instream temperature and baseflow every 5
years to support Bass Lake survey. X
2. Bass Lake Water Quality Survey
a. SSEA monitors open lake quality May to Oct (bi-weekly) X
every 5 years.
b. Annual winter dissolved oxygen and phosphorus monitoring, X
subject to ice conditions.
- See Note 2 X
c. Monitoring for lake benthos every 5 years. X
d. Bass Lake Subwatershed Conditions Report every 5 years.
- See Note 3
3. Drinking Water Source Protection
a. SSEA offers assistance as requested by the Township X
Appointed RMO/RMI for the Severn Sound watershed portion
of the Township.
b. SSEA offers assistance to Township staff, as needed, from a X
Source Protection Authority perspective (i.e., any changes to
municipal drinking water systems, education and outreach
material, guidance to staff to fulfill municipal responsibilities)
for the Severn Sound watershed portion of the Township.
4. Groundwater Quality Monitoring X
SSEA monitors groundwater quality as part of the PGMN for
wells in the Severn Sound watershed.
S. Plan Input, Review and Permitting
a. NVCA comments on development applications in relation to X
natural hazards which includes wetlands and stormwater
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ACTIVITY SSEA NVCA
management.
- See Note 4 X
b. NVCA updates wetland annually for plan review and
permitting.
6. NVCA Curriculum Based Environmental Education X
7. Conservation Land ownership
a. NVCA owns 2 properties in Oro-Medonte (12.25 X
hectares).
S. Water Quantity
a. NVCA Flood Warning and Advisory Services. X
b. NVCA Low Water Response. X
c. NVCA water quantity gauge monitoring. X
9. Stewardship Projects - See Note 5
a. SSEA stewardship projects. X
b. NVCA stewardship - Healthy Waters. X
c. SSEA Invasive Species Program. X
d. SSEA Citizen Science programs. X
10. Tree Planting and Distribution - see Note 5
a. SSEA Tree Distribution Program - Oro-Medonte participates. X
b. SSEA Community Tree Planting Program. X
c. NVCA Landowner Reforestation Program (MFTIP). X
d. NVCA large scale tree planting X
Notes•
1. NVCA and SSEA staff agreed that SSEA should assume this responsibility
subject to discussion by both parties.
2. SSEA and NVCA staff agreed that SSEA should assume this responsibility
subject to discussion by both parties.
3. Much of the river work noted in Activity #1 is focused around Bass Lake and
its tributaries as part of the Bass Lake Subwatershed Conditions Report. The
Conditions Report is produced every five years. NVCA and SSEA staff have
agreed that SSEA should assume this responsibility.
4. Pursuant to the Conservation Authorities Act and Ontario Regulation 686/21
(or successors), NVCA has the responsibility for natural hazard planning advice
and permitting in Oro-Medonte. NVCA and the Township will seek advice from
SSEA on planning matters when Source Protection Plan policies apply.
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Appendix 3
NVCA/ORO-MEDONTE - Municipal Cost Apportionment
Agreement for Category 3 Programs and Services
Background
Under Section 20(1) of the Conservation Authorities Act, the objects of an authority
are to provide, in the area over which it has jurisdiction:
Mandatory programs and services required under section 21.1 of the Act.
Note: These programs and services do not require cost apportionment
agreements.
Any municipal programs and services that may be provided under section 21.1.1.
Note: Funding for these programs and services is defined in the existing
agreements for these programs. These agreements are already in place.
Any other programs and services that may be provided under section 21.1.2.
Note: These programs and services require cost apportioning agreements
with participating municipalities where financing (i.e.: levy apportionment)
is required by a participating municipality.
Through subsection 21.1.2 of the Conservation Authorities Act, an authority may
provide, within its area of jurisdiction, any other programs and services that it
determines are advisable to further the purposes of the Conservation Authorities Act.
These programs are known at "Category 3" or "Other Programs and Services".
In general, conservation authorities and municipalities can both benefit from the
coordination of program and service initiatives as appropriate.
Agreement Revidremfantr.•
Conservation Authorities Act Requirements of Agreements:
The agreement is to be made available to the public on the Conservation Authority
(CA) website or other means deemed advisable by the Conservation Authority.
The agreement will be reviewed at intervals determined in the agreement, but no
longer than every five (5) years with financial updates annually.
The agreement will have clear termination dates.
The agreement will provide for the early termination of the agreement by any party to
the agreement, including,
i. how notice of early termination is to be provided by one party to the other
party(ies), and
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ii. a requirement that notice of early termination must be given at least 30 days
before the early termination date or such greater period of time before the
early termination date as may be specified in the agreement;
The agreement will be reviewed by the parties to the agreement within at least six
months or longer (as specified in the agreement) before the termination date.
Programs and services will be provided in accordance with the terms and conditions
in the agreement.
The agreement must provide for the participating municipality to pay the capital and
operating expenses apportioned to them under the agreement.
The agreement must include provisions allowing the conservation authority to charge
fees for any program or service for which a fee is proposed or may be
proposed to be charged.
The agreement will include requirements for dispute resolution.
The agreement must be approved by a resolution of the participating municipal
council.
The Province retains the right to prescribe standards and requirements for the
provision of other programs and services. Should the Province enact
regulations regarding the provision of services, the regulation would prevail in
the event of conflict between the terms and conditions set out in the municipal
agreement.
Other:
Posting the agreement will be consistent with the requirements of the Municipal
Freedom of information and Protection of Privacy Act.
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Cost Apportioning Agreement
(hereafter, "Agreement")
THIS AGREEMENT is made on the day of , 2023 (the
"Effective Date").
BETWEEN:
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
(hereinafter, "Participating Municipality")
AND:
NOTTAWASAGA VALLEY CONSERVATION AUTHORITY
(hereinafter, "NVCA")
WHEREAS NVCA is a conservation authority established under the Conservation
Authorities Act ("Act") and is governed by its participating municipalities in
accordance with the Act;
AND WHEREAS the Participating Municipality is a lower-tier municipality, located
wholly or partly within the area under the jurisdiction of NVCA;
AND WHEREAS under the Act, Category 3 programs and services deemed advisable
by the NVCA Board of Directors may be provided with municipal funding subject to a
memorandum of understanding ("MOU") or a cost apportionment agreement in
respect of the programs and services;
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11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
AND WHEREAS NVCA is prepared to provide certain non-mandatory Category 3
programs and services to and/or on behalf of and/or within the boundaries of the
Participating Municipality;
AND WHEREAS pursuant to Sections 25 and 27 of the Act, conservation authorities
are authorized to apportion costs to municipalities for delivery of mandatory
programs and services, general operating and capital expenses;
AND WHEREAS pursuant to Section 25 and 27 of the Act and Ontario Regulation
687/21, conservation authorities and municipalities may enter into an agreement to
allow for the apportionment of costs to municipalities for services provided, other
than mandatory services;
AND WHEREAS the Participating Municipality wishes to avail themselves of the non-
mandatory services attached hereto as Schedule "A",
AND WHEREAS the Council of the Participating Municipality has authorized the
Participating Municipality to enter into this Cost Apportionment Agreement with the
NVCA for the delivery of programs and services;
NOW THEREFORE, in consideration of the terms of this agreement and other good
and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the parties hereto agree as follows:
This Agreement shall commence on the Effective Date and shall continue for five (5)
years (the "Initial Term"). Thereafter, this Agreement shall continue for
additional five-year periods (each a "Renewal Term") unless either party
provides written notice of termination to the other party at least ninety (90) days
prior to the expiry of the Initial Term or Renewal Term, as the case may be.
This Agreement shall be reviewed by the parties at least six (6) months prior to the
expiry of the Initial Term and each Renewal Term.
NVCA agrees to provide the Category 3 programs and services outlined in Schedule
`A' to this Agreement
NVCA to provide itemized annual costs for Cat 3 programs and services outlined in
Schedule 'B' to this agreement.
NVCA will not add to or delete from the list of Category 3 programs and/or services
funded through municipal apportionment without first consulting with the
participating municipalities. Any such change would require an amendment to
this Agreement agreed to in writing by all parties.
The costs associated with the Category 3 programs and services subject to this
Agreement shall be reviewed by the parties on an annual basis as part of the
NVCA budget and apportionment process.
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11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
When preparing its annual budget, NVCA shall follow the prescribed budgetary
process in accordance with the requirements of the applicable regulations,
including preparation of a draft budget, consultations with participating
municipalities, rules for voting to approve the apportionment, and preparation of
the final budget.
NVCA and the Participating Municipality shall identify and agree upon the cost of
relevant Category 3 programs and services in the annual budget, and shall
comply with the prescribed methods of apportionment, including the Modified
Current Value Assessment (MCVA) apportionment method (the ratio that the
Participating Municipality's modified current value assessment bears to NVCA's
modified current value assessment) and/or the benefit-based apportionment
method (the benefit that each participating municipality obtains from the
program or service to which the operating expense or capital cost is related), or
where permitted in accordance with the applicable regulations, by agreement.
Where Category 3 services are included in the budget process and apportionment,
NVCA shall apportion the operating expenses and capital costs, as presented
in the annual budget, to the Participating Municipality
The Participating Municipality agrees to be apportioned capital costs as identified in
Schedule 'C' to the Agreement.
Through this Agreement, the parties agree that the NVCA may, where applicable,
charge a fee (user fee) for a Category 3 program or service provided under this
Agreement by the NVCA.
Where Category 3 programs and services funded, in whole or in part, by the
Participating Municipality involve user fees, such user fees shall only be
imposed in accordance with NVCA's Fee Policy and Fee Schedules adopted in
accordance with the provisions of the Act, or otherwise in accordance with
provisions set out in an agreement between NVCA and the Participating
Municipality.
NVCA and the Participating Municipality will strive to facilitate open and timely
communication at all levels.
Unless otherwise provided for within the Act, if a dispute arises between the parties,
including in respect of the content or interpretation of this Agreement, and
which has not been resolved within sixty (60) days, such dispute may be
submitted to a third party mediator, the choice of mediator to be agreed upon
by the parties, and failing agreement to choose a mediator within an additional
sixty (60) days, the mediator to be appointed by a judge of the Superior Court,
for resolution via non-binding mediation conducted pursuant to the National
Mediation Rules of the ADR.
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If any provision of this Agreement is invalid, unenforceable or unlawful, such provision
shall be deemed to be deleted from this Agreement and all other provisions of
this Agreement shall remain in full force and effect and shall be binding in all
respects between the parties hereto.
The Participating Municipality and NVCA will continue to work together to identify
opportunities for further collaboration to the benefit of both parties and ensure
efficiency, transparency and accountability in the use of public sector
resources.
This Agreement shall be made available to the public in accordance with the Act and
any applicable regulations.
This Agreement may be executed in counterparts and when each party has executed
a counterpart, each of such counterparts shall be deemed to be an original and
all such counterparts, when taken together, shall constitute one and the same
agreement.
Signatory page follows -
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Signatory Page
IN WITNESS WHEREOF, the parties have entered into this Agreement as of the
Effective Date
NOTTAWASAGA VALLEY
CONSERVATION AUTHORITY
Per:
Name: Doug Hevenor
Title: Chief Administrative Officer
Per:
Name: Gail Little
Title: Chair of NVCA,
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
Per:
Name: Randy Greenlaw
Title: Mayor
Per:
Name: Janette Teeter
Title: Supervisor Clerk's
Services/Deputy Clerk
Page 70 of 125
11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Schedule "A' - Category 3 Programs and Services Requiring
Apportionment
Monitoring
Program Description: The NVCA, in partnership with community organizations,
municipalities, and federal and provincial agencies has established sites to monitor surface
water quality and quantity.
Program/Service Description Category
and Subservices Rationale
Surface Water Surface water quality monitoring for Benthic CA Act
Quality/ Stream macroinvertebrates at an average of 65 sites per 2 1.1 (a)
Health Monitoring year, water temperature monitoring at an
Program average of 57 sites per year, electrofishing at an
average of 20 sites per year, and around 100
sites per year for flows. Responding to local spills
events at the request of MECP. Costs include
sampling, analysis, and reporting.
Simcoe In partnership with the OGS the NVCA monitors CA Act
Groundwater groundwater level and quality at 29 locations. 2 1.1 (a)
monitoring Costs include equipment, data collection,
program analysis, data management and reporting.
Watershed Report Conservation Authorities report on local CA Act
Card watershed conditions every five years, led by 2 1.1 (a)
Conservation Ontario's Watershed Report Cards.
The NVCA watershed is divided into 9
subwatersheds. Measuring increases
understanding of the watershed, focuses efforts
and tracks progress.
Monitoring
Program Description: The NVCA completes natural heritage monitoring, delineation of
natural heritage systems, data analysis and wetland regulation mapping to support
municipalities, other NVCA departments and inter-agency and NGO partnerships.
Program/Service Description Category
and Subservices Rationale
Natural Heritage Development of natural heritage systems CA Act
Systems supporting watershed management objectives. 2 1.1 (a)
Field based monitoring of terrestrial flora and
fauna including bird monitoring and invasive
species and species at risk.
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11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Conservation Lands and Tiffin Operations
Program Description: NVCA owns 5,240 hectares of land, which includes conservation
areas, management areas, conservation forests, farmland and flood control structures and
surrounding land. NVCA property is essential to watershed management, environmental
protection, helps implement the Watershed Management Strategy and provides areas for
passive recreation.
Program/Service Description Category
and Subservices Rationale
Land acquisition Strategic acquisition of environmentally significant CA Act
properties as per NVCA's 2020 Land Securement 21.1.2 (1)
Strategy.
Events Includes weddings, corporate events, private CA Act
gatherings, etc. 21.1.2 (1)
Festivals Includes public events (ex. Spring Tonic, Festival CA Act
at the Fort, etc.) 21.1.2 1
Stewardship and Reforestation
Program Description: The stewardship and restoration program has three key components:
one-on-one technical and financial assistance to watershed landowners, coordination of
target river restoration initiatives based on watershed science, and the reforestation
program. Projects reduce the risk to life and property from natural hazards, protect water
quality and quantity, improve forest conditions, increase biodiversity and make the
watersheds more resilient to climate change.
Program/Service Description Category
and Subservices Rationale
Private Land Work with property owners and environmental CA Act
Stewardship groups to mitigate flood and erosion hazards, 21.1.2 (1)
Program protect water quality, restore floodplains, reduce
nutrient contamination, restore wetlands,
manage non-native invasive species, protect
groundwater, improve aquatic species at risk
habitat and promote climate change mitigation
and adaptation.
Coordinate targeted river restoration and fish
habitat improvement initiatives using
information generated by the Watershed Science
department to identify priority sites and
restoration techniques.
Apply for and manage external funding, promote
private land stewardship, provide technical
advice and design support and funding
assistance.
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11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Program/Service Description Category
and Subservices Rationale
Tree Planting and Forestry services including planting plan CA Act
Forestry Services development, site preparation, tree and shrub 21.1.2 (1
on Private Land planting, and survival assessments. Private
woodlot stewardship, technical assistance, link
to funding programs to maintain form and
function of watershed forest cover.
Education
Program Description: Education and outreach programs increase knowledge and awareness
in children and adults about local environmental issues, watersheds and ecosystems and
conservation actions they can implement.
Program/Service Description Category
and Subservices Rationale
School programs Curriculum-based education programs for pre- CA Act
school, elementary and secondary students. 21.1.2 (1)
These programs focus on local watersheds,
ecosystems, and environmental issues.
Programs take place in school yards, schools,
field trips to conservation areas, community
arks and through online learning opportunities.
Community Education, day camp, outreach programs and CA Act
programs and community events to assist in achieving the 21.1.2 (1)
events objectives of the conservation authority. Some
of these programs are open to people of all
ages.
Scriedule "B' - Category 3 Levy for Programs & Servicc
Member Municipality 2024 CVA 2024 General Levy
Apportionment Contribution
Percentage Category 3
Melancthon Township 0.4754% $1,563.79
Town of Mono 3.6661% $12,059.37
Mulmur Township 1.6075% $5,287.75
Town of Shelburne 2.1347% $7,021.94
Town of The Blue Mountains 1.4527% $4,778.55
Municipality of Grey Highlands 0.3372% $1,109.19
Adjala-Tosorontio Township 4.0097% $13,189.61
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11 .a) DS2024-122, Brent Spagnol, Director, Development Services re: Nott...
Member Municipality 2024 CVA 2024 General Levy
Apportionment Contribution
Percentage Category 3
City of Barrie 14.8033% $48,694.37
Town Bradford W. Gwillimbury 4.2912% $14,115.59
Clearview Township 4.9220% $16,190.56
Town of Collingwood 10.3483% $34,039.98
Essa Township 6.8575% $22,557.24
Town of Innisfil 7.2189% $23,746.04
Town of New Tecumseth 13.5675% $44,629.30
Oro-Medonte Township 7.3839% $24,288.80
Springwater Township 7.5606% $24,870.04
Town of Wasaga Beach 9.1453% $30,082.79
Levy by Program & Service
Program Levy Amount
Reforestation $5,810
Stewardship $6,038
Conservation Lands $891
Watershed Science Monitoring $9,071
Education $1,204
Tiffin Operations $1,277
The total dollar amount for Category 3 work is broken out above and it totals $24,288.80
Schedule 'C" Capital Cost of Cat 3 Amount
Capital 2024 for 2024 MVCA Category 3 Amount
Oro-Medonte Apportionment
7.38% $1,556
Page 74 of 125
11 .b) OCS2024-31 , Dylan Flannery, Director, Operations & Community Servi...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Dylan Flannery, Director of Operations & Community Services
Meeting Date: November 13, 2024
Report No.: OCS2024-31
Subject: Traffic Safety Advisory Committee Membership
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. OCS2024-31 be received and adopted;
2. That Council direct staff to invite the Simcoe County District School Board
(SCDSB) to send a representative to join the Township's Traffic Safety Advisory
Committee, and otherwise continue with membership as is for the 2022-2026
term of Council.
3. That the appropriate draft by-law be brought forward for Council's consideration.
Background
As the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides municipalities the
authority to respond to municipal matters, a by-law was passed on June 14, 2023, by
the Township Council (2023-043) to govern the proceedings of Council and
Committees.
On July 12, 2023, Council passed Resolution #C2307-12-10 to establish a Traffic Safety
Advisory Committee to raise awareness and enhance community participation and
collaboration to increase traffic safety in the Township. Further, the Committee would
advise Council on matters relating to traffic management to stimulate action.
Operations and Community Services November 13, 2024
Report No. OSC2024-31 Page 1 of 3
Page 75 of 125
11 .b) OCS2024-31 , Dylan Flannery, Director, Operations & Community Servi...
Notice seeking up to six (6) public appointments was posted on the website, posted
under Announcements of Interest on Council meeting agenda, posted through social
media means and email blasts were sent to various groups throughout the Township.
Appointed public members are the voting members of the Traffic Safety Advisory
Committee and make recommendations to Council. The Council members, staff, and
the Ontario Provincial Police representative appointed to the Committee, were and
are to be non-voting members. Appointed Council members will instead vote during
the Council meeting on any recommendations from the Committee.
On November 8, 2023, a Terms of Reference and membership list was established
through by-law 2023-090. Two members of Council were also appointed with Councillor
Clarke as the Chair and Councillor Hutcheson as the Vice-Chair. A total of six (6) public
applications were received and before the terms of reference was brought to Council,
one (1) member withdrew their candidacy. As such, five (5) members of the public were
appointed to the Committee.
Analysis
The Township has recently received the resignation of one of the appointed members of
the public. Section 3.0 of the Terms of Reference states that the Committee will include
up to six (6) non-elected members of the public that will be appointed by Council.
Further, it states that subject to the remaining term, a replacement member shall be
appointed at the discretion of Council.
During the initial membership appointment process in 2023, only a total of five (5)
applications that proceeded to Council were received and searching for a new member
would involve going through the process again and returning to Council to approve new
member(s). This is only if new applications were received, it is quite possible that none
would be received. Given these items of note and the fact that we are approximately
half way through the term of Council, it is advisable to continue operating with the
current public membership representation.
Further, On September 12, 2024, the Township received a letter from the SCDSB
showing appreciation for the work done around community safety zones, and requesting
to continue working with the municipality to further enhance safety in school zones. It is
therefore recommended that Council direct staff to send a letter requesting official
SCDSC representation be sent to join the member of the Township's Traffic Safety
Advisory Committee.
Financial/Legal Implications/ Risk Management
Per the Terms of Reference, each member is to receive remunerations and mileage per
the current by-law. By not seeking an additional member of the public to join the
committee, this will only need to be paid to the current membership. Additionally, it will
save a significant amount of staff time as the process to fill a membership spot involves
Operations and Community Services November 13, 2024
Report No. OSC2024-31 Page 2 of 3
Page 76 of 125
11 .b) OCS2024-31 , Dylan Flannery, Director, Operations & Community Servi...
staff in multiple departments, followed by the drafting of an additional staff report and
presentation to council for confirmation.
Policies/Legislation
N/A
Corporate Strategic Priorities
Community Safety
Consultations
Township Clerks Office
Attachments
N/A
Conclusion
In conclusion, with the Council term now having less than two (2) years remaining, it is
advisable that Council, through its discretion, direct staff not to attempt to find another
public member to be appointed to the Traffic Safey Advisory Committee. The current
members are educated and informed on all the Committee has discussed and worked
through since inception and adding a new public member now would be time consuming
and not practical. Instead, it is recommended that Council direct staff to invite committee
participation from the SCDSB as it has provided a written request dated September 12,
2024, to continue assessing methods to increase school zone safety. Including a
SCDSB representative would bring added value to the Committee including a different
perspective and understanding of the school board's applicable systems and methods.
Respectfully submitted,
Dylan Flannery
Director of Operations & Community Services
Approvals: Date of Approval
Shawn Binns, CAO November 7, 2024
Operations and Community Services November 13, 2024
Report No. OSC2024-31 Page 3 of 3
Page 77 of 125
11 .c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Off...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Shannon Johnson, Director, Finance / CFO
Meeting Date: November 13, 2024
Report No.: F12024-014
Subject: Asset Retirement Obligations
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Staff Report No. F12024-014 Asset Retirement Obligations be received; and
2. That the Draft Asset Retirement Obligations Policy FIN-POL-13 be adopted as
presented.
Background
The Public Sector Accounting Board (PSAB), an independent body created to develop
accounting standards for municipalities, has further strengthened municipal asset
management practices with the development of a new standard. This new standard, PS
3280 Asset Retirement Obligations (ARO), requires all public sector entities across
Canada to recognize costs associated with the retirement of assets for fiscal years
beginning on or after April 1, 2022. Therefore, the Township is required to comply with
these requirements for the December 31, 2023, financial statements.
An asset retirement obligation is "a legal obligation associated with the retirement of a
tangible capital asset" and arises when there is a legal obligation to retire an asset from
service. Asset retirement is defined as permanently removing a capital asset from
service and includes sale transactions, asset abandonment, and asset disposal. These
costs may include, but are not limited to decommissioning, dismantling, remediation of
tangible capital assets and meeting any legislative mandates around environmental
monitoring, cleanup and/or restoring assets to their original condition.
Finance November 13, 2024
Report No. F12024-014 Page 1 of 4
Page 78 of 125
11 .c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Off...
Municipalities need to approve an Asset Retirement Obligations Policy and incorporate
the associated financial obligations into their financial statements beginning in the 2023
fiscal year. The asset retirement obligations should be capitalized and amortized,
allocating the future costs of retirement in a rational and systematic manner (straight-
line method) over the remaining useful life of the asset or a component of the asset.
The recognition of the liability for future costs associated with the retirement of certain
assets will ensure that funds will be available for the full cost of the asset disposal at the
end of its useful life.
While this standard is new, the practice is not entirely new as municipalities do currently
recognize the environmental obligations associated with liabilities for contaminated sites
and solid waste facilities. The intent of this new standard is to expand the requirements
to other assets which have costs associated with their disposal. Examples of such
assets include buildings with asbestos, fuel storage tank removal, septic beds, and end
of lease provisions.
It is important that asset retirement obligations are reported correctly in the financial
statements otherwise municipalities will risk having an adverse or qualified opinion on
their financial statements.
Analysis
The financial statements reflect balances and disclosures aligned with Public Sector
Accounting Standards addressing general liabilities, landfill liabilities, contractual
liabilities, contaminated site liabilities and contingent liabilities. The new standard
extends these requirements to include liabilities related to the retirement of existing
assets. The standard indicates that recognizing the cost of an asset should consist of
the expenses incurred to retire that asset in the future.
These asset retirement obligations exist when there is a legal obligation to incur
retirement costs concerning assets. Some examples of when a legal obligation may
exist include:
• Assets that require compliance with standards and regulations that, if sold,
disposed of, or no longer in use, would require remediation, such as asbestos in
buildings and in-ground piping, fuel storage tank removal, wells, firewater holding
tanks, and septic beds.
• Leases that require removal of leasehold improvements or other remediation at
the end of the lease, such as the reforestation of land subject to a timber lease.
• Land covenants that require removal at the end of their useful life, and
• Assets that need to be returned to their natural state at the end of their useful life,
such as pits, quarries and landfills.
In early 2024, the Township awarded FIN-RFP24-001: Consulting Services for Asset
Retirement Obligations (ARO) Implementation to DFA Infrastructure International Inc.
Finance November 13, 2024
Report No. F12024-014 Page 2 of 4
Page 79 of 125
11 .c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Off...
(DFA) who engaged with Township staff across multiple departments to ensure a
comprehensive inventory of tangible assets subject to this standard.
The primary challenges encountered during the process of implementing this
accounting standard can be categorized into two key areas:
1. Identifying the assets requiring an ARO.
2. Establishing methods for deriving reasonable estimates of the ARO.
Once an asset retirement obligation liability has been estimated, a liability and an asset
of equal value are recorded on the Statement of Financial Position. This effectively
increases the carrying cost of the existing asset at the same time as registering the
liability. If the asset is no longer in use, then the liability for the asset retirement
obligation will be expensed immediately rather than creating an asset.
Estimates will include costs directly attributable to the asset retirement activities based
on requirements in existing agreements, contracts, legislation, or legally enforceable
obligations. An estimate will be made for the future cost of extinguishing the liability and
then the future cost will be discounted using a discount rate.
Each year there will be an accrued expense in the Statement of Operations to increase
the liability with time. This recognizes the expenses while the asset is in use and results
in the liability growing to equal the estimated costs on the date of retirement of the
asset.
Financial/Legal Implications/ Risk Management
The final listing of asset retirement obligations will be audited and disclosed in the
Township's financial statements, accompanied by a note disclosure defining the
methodology for assessing these obligations. A future report will be prepared to
communicate the findings of the audit to Council
It is not anticipated that there will be a significant impact on the Township's financial
position because of recognizing asset retirement obligations. However, consideration
should be given to creating an Asset Retirement Obligation Reserve to accumulate the
necessary funds to cover retirement costs when they are required.
Policies/Legislation
• Municipal Act, 2001, as amended.
• Public Sector Accounting Board, Public Sector Handbook, Section PS 3280 —
Asset Retirement Obligations.
Corporate Strategic Priorities
Finance November 13, 2024
Report No. F12024-014 Page 3 of 4
Page 80 of 125
11 .c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Off...
Financial Sustainability
Consultations
Senior Management Team
DFA Infrastructure International Inc.
Attachments
Appendix A: FIN-POL-13 Asset Retirement Obligations Policy - Draft
Conclusion
Compliance with PS 3280 for Asset Retirement Obligations is required for all
municipalities.
The standard is intended to provide a practical approach for municipalities to better
prepare themselves to account for the future costs related to the retirement of an asset.
The implementation of this standard will permit the Township to continue to develop its
asset inventory, capture new and improved asset information, and document any
necessary asset retirement obligations.
Respectfully submitted,
Matthew Simurda, Asset Management Coordinator, November 4, 2024
Approvals: Date of Approval
Shannon Johnson, Director, Finance / CFO November 4, 2024
Shawn Binns, CAO November 5, 2024
Finance November 13, 2024
Report No. F12024-014 Page 4 of 4
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Township of
PolicyProud Heritage, Exciting Future
Department/Section: Finance Policy # POL-FIN-13
Subject: Asset Retirement Obligations Policy - DRAFT
Enacted by Council: Motion #:
1. Purpose
The purpose of this policy is to document processes by which Asset Retirement Obligations
(ARO) will be recognized, measured, updated, and integrated into existing processes to ensure
users of the financial statements can understand information about these assets and their end-
of-life obligations. The principal issues in accounting for asset retirement obligations is the
recognition and measurement of these obligations associated with tangible capital assets (TCA)
within the Township of Oro-Medonte (the "Township").
This policy ensures compliance with PS 3280 — Asset Retirement Obligations and the Municipal
Act, 2001 as amended, which requires that municipalities prepare financial statements in
accordance with the standards of the Public Sector Accounting Board (PSAB).
2. Scope
This policy applies to all departments, branches, boards and agencies falling within the reporting
entity of the Township, that possess AROs including assets:
• With legal title held by the Township.
• Controlled by the Township.
• Reported in any entities that are consolidated with the Township for financial statement
purposes, and
• That have not been capitalized or recorded as a TCA for financial statement purposes.
The scope of applicability is detailed in a decision tree which is attached to this policy as
Schedule `A'.
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3. Definitions
Accretion expense: is the increase in carrying amount of a liability for AROs due to the passage
of time.
Asset retirement activities: All activities related to an ARO. This may include, but are not
limited to:
• Decommissioning or dismantling of a TCA that was acquired, constructed, developed, or
leased.
• Remediation of contamination of a TCA created by its normal use.
• Post-retirement activities such as monitoring, and
• Constructing other TCAs to perform post-retirement activities.
Asset retirement cost: the estimated amount required to retire a TCA.
Asset retirement obligation (ARO): A legal obligation associated with the retirement of a TCA.
Examples of AROs include, but are not limited to:
• asbestos
• lead
• landfill closure and post-closure care
Capitalization thresholds: the value above which tangible capital assets are capitalized and
reported in the financial statements.
Directly attributable costs: the costs that are incurred to carry out an asset retirement activity.
They may include, but are not limited to, payroll and benefits, equipment and facilities, materials,
legal and other professional fees, and related direct overhead costs. Costs would include only
those related to the nature and extent of the asset retirement obligation in accordance with the
agreement, contract, legislation or a legally enforceable obligation establishing the liability.
Discount Rate: the cost of borrowing money or the return investors expect.
Legal obligation: a clear and legally enforceable duty or responsibility related to the retirement
of a tangible capital asset, and can result from:
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a) An agreement or contract.
b) Legislation of another government.
c) A government's own legislation, or
d) A promise conveyed to a third party that imposes a reasonable expectation of
performance upon the promisor that can be legally enforced. For example, a third party
may have purchased a property near a gravel pit relying on the promise of the entity to
close and decommission its pit at the end of its productive life. If legally enforceable, this
would create an asset retirement obligation associated with the gravel pit.
Past transaction or event: the acquisition, construction, development or normal use of a
tangible capital asset and is the event that creates or gives rise to the need to recognize an asset
retirement obligation.
Productive use: means the TCA is held for use in the production or supply of goods and
services, for rental to others, for administrative purposes, or for the development, construction,
maintenance or repair of other TCA.
Retirement of a TCA / Retirement is the permanent removal of a TCA from service. This term
encompasses sale, abandonment or disposal in some other manner but not its temporary idling.
Tangible Capital Asset (TCA): non-financial assets having physical substance that:
• are held for use in the production or supply of goods and services, for rental to others, for
administrative purposes, or for the development, construction, maintenance, or repair of
other municipal TCAs;
• have useful economic lives extending beyond an accounting period;
• are to be used on a continuing basis in the City's operations, and
• are not for sale in the ordinary course of operations.
4. Policy
4.1. Policy Statement
The Township of Oro-Medonte shall account for and report on Asset Retirement Obligations
in accordance with Public Sector Accounting Standards as set out by the Public Sector
Accounting Standards Board Handbook, section PS 3280 — Asset Retirement Obligations.
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4.2. Guiding Principles
4.2.1. Existing laws and regulations require public sector entities to take specific actions
to retire certain TCAs at the end of their useful lives. This includes activities such as
removal of asbestos and retirement of landfills. Other obligations to retire TCAs
may arise from contracts, court judgements, or lease arrangements.
4.2.2. The legal obligations, including obligations created by promises made without
formal consideration, associated with retirement of TCAs controlled by the
Township, will be recognized as a liability in the books of the Township, in
accordance with PS 3280 which the Township will adopt in its December 31, 2023,
financial statement reporting.
4.2.3. AROs result from acquisition, construction, development, or normal use of the
asset. These obligations are predictable, likely to occur and unavoidable. AROs are
separate and distinct from contaminated site liabilities (PS 3250). The liability for
contaminated sites normally results from unexpected contamination exceeding the
environmental standards. AROs are not necessarily associated with contamination.
4.3. Recognition
4.3.1. An asset is considered within the scope of this policy if it meets the following
criteria:
• The asset is a TCA.
• The Township controls the assets, including leased TCAs.
• A legal or contractual obligation exists for the Township to perform retirement
activities for the TCA.
In addition, a liability is recognized when all the criteria below are present as at the
financial reporting date:
• There is a legal obligation to incur retirement costs related to a TCA.
• The past transaction or event resulting in this obligation has already occurred.
• It is expected that the Township will have to give up future economic benefits,
and
• A reasonable estimate of the amount can be made.
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A liability for an ARO cannot be recognized unless all the criteria above are
satisfied.
4.4. Legal Obligation
4.4.1. A legal obligation establishes a clear duty or responsibility to another party that the
Township must fulfill. An obligation can result from:
• Agreements or contracts.
• Legislation of another government.
• Government's own legislation, or
• A promise made to another party that could be legally enforced.
4.5. Exclusions
4.5.1. Certain retirement and disposal activities not directly attributable to fulfilling
required, and predictable costs are excluded from the cost of the ARO. These
exclusions include but are not limited to:
• Acquisition: Original costs to acquire, construct or develop the related TCA.
• Replacement: Costs relating to routine replacement of TCAs. For example,
infrastructure such as roads and bridges are typically subject to maintenance
rather than permanent removal from service due to a legal requirement.
• Maintenance: Costs relating to routine maintenance of TCAs. These costs shall
be expensed as incurred.
• Remediation of contamination: Remediation of contamination that is not a
predictable result of the normal use of the TCAs, such as contamination from
accidents or spills. Contamination that is beyond the threshold set by
environmental regulations is accounted for separately and not within the scope
of this policy.
• Catastrophic events: Costs resulting from catastrophic events such as flooding
or fires.
• Repurposing: Costs relating to the preparation of a TCA for an alternate use.
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• Clean-up and by-products: Costs related to clean-up of waste or by-products
produced by the TCA's normal use. These costs represent routine operations
and are not associated with the retirement of the assets.
• Improper use: Costs caused by improper use of an asset.
• Sale or disposal: Costs to prepare a TCA for sale or disposal that arise from
the plan to sell or dispose of the TCA rather than a legal or contractual
requirement.
4.6. Measurement
4.6.1. The estimate of the liability would be based on requirements in existing
agreements, contracts, legislation, or legally enforceable obligations, and
technology expected to be used in asset retirement activities.
4.6.2. The estimate of a liability should include costs directly attributable to asset
retirement activities as best estimated at the financial reporting date including:
• Materials and equipment.
• Payroll and benefits.
• Directly attributable overhead costs.
• Legal and professional fees.
• Post-retirement operation, maintenance, and monitoring required to fulfil the
ARO, and
• Cost of new TCAs acquired solely for asset retirement activities. For example,
as part of retiring a landfill, new water monitoring wells might be constructed.
4.6.3. Sources of cost information to estimate the ARO may include:
• Third party proposals and quotes for the required activities.
• External quotes and market data on costs of similar activities, or
• Historical costing information on similar activities completed by the Township.
4.6.4. When the cash flows and timing required to fulfil the retirement obligation can be
reasonably estimated, a present value technique may be used to account for the
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obligation. The liability is discounted to its present value upon initial recognition and
adjusted yearly for accretion expense.
4.6.5. When there is uncertainty about the amount or timing of cash flows to settle the
ARO, the present value technique may not be used. Uncertainties about timing and
amount to settle an ARO does not remove the obligation but will affect its
measurement. Any such uncertainty must be identified and disclosed in the notes
to the financial statements.
4.6.6. Upon initial recognition of a liability for an ARO, the Township will recognize an
asset retirement cost by increasing the carrying amount of the related TCA (or a
component thereof) by the same amount as the liability. Where the obligation
relates to an asset that is no longer in service, and not providing economic benefit,
or to an item not recorded by the Township as an asset, the obligation is expensed
upon recognition.
4.6.7. The capitalization thresholds applicable to different asset categories will also be
applied to the AROs to be recognized within each of those TCA categories.
4.6.8. The ARO asset must be amortized in a systematic manner over the useful life of
the TCA it relates to. The amortization of ARO assets for the Township will be done
in a manner consistent with the Township's treatment of the TCA it relates to.
4.7. Subsequent Measurement
4.7.1. The estimate of the ARO is to be based on the best available information on the
financial reporting date.
4.7.2. The ARO will be allocated to accretion expense in a rational and systematic
allocation (straight-line method) over the useful life of the tangible capital asset or a
component of the asset.
4.7.3. On an annual basis, the existing AROs will be assessed for any changes in
expected cost, term to retirement, or any other changes that may impact the
estimated obligation. In addition, any new obligations identified will also be
assessed.
4.7.4. Over time, as new information becomes available, estimates used to calculate the
ARO are likely to change. Estimates (including the amount and timing of retirement
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costs and, if applicable, the discount rate used must be reviewed every fiscal year
and appropriately reflected in the financial statements. Examples of new
information that will impact the estimate include:
• Revisions to the useful life of the TCA.
• New information on the cost of the ARO activities.
• Changes in expectations of market inputs, such as discount and inflation rates.
• New, more cost-effective technologies, and
• Changes to the legal requirements.
4.7.5. Accretion due to passage of time must be accounted for first, prior to applying any
changes in estimates. Any change in estimate will be applied prospectively as a
revision to the ARO liability, with a corresponding adjustment to the TCA asset if it
is in a recognized TCA in productive use.
4.7.6. When a TCA is no longer in productive use, all subsequent changes in the estimate
of the related ARO liability will be recognized as an expense in the fiscal year it is
incurred.
4.7.7. The liability for an ARO continues to be recognized until it is settled or otherwise
extinguished.
4.7.8. On retirement of a TCA:
• Asset retirement costs are to be deducted from the ARO liability as the related
cash flows are incurred.
• If the actual cash flows are higher than the ARO liability recognized by the
Township, the excess cash flows are to be expensed in the period incurred.
• If the actual cash flows are less than the ARO liability recognized by the
Township, the excess liability are to be offset by a prior year recovery.
4.7.9. Any changes to the ARO asset due to changes in estimate must be applied
prospectively in the period of the change without any revision to amortization
previously recorded. The revised ARO asset is amortized over the remaining useful
life of the related TCA.
Page 8 of 11
Page 89 of 125
11 .c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Off...
Township of
Policy Proud Heritage, Exciting Future
4.8. Recoveries
4.8.1. If a portion of the asset retirement costs are recoverable by the Township from
another party, the recovery must be accounted for. The amount recovered will be
accounted for as revenue in the fiscal year it is received.
4.8.2. A recovery related to ARO should be recognized when:
• The recovery can be appropriately measured.
• A reasonable estimate of the amount can be made, and
• It is expected that future economic benefits will be obtained.
4.8.3. A recovery shall not be netted against the liability.
4.8.4. The sale of an asset on retirement may qualify as a recovery if the criteria above for
a recovery are met, however a plan to sell an asset in the future would not be
sufficient to confirm that future economic benefits will be received or result in a
reasonable measurement of the recovery.
4.9. Presentation and Disclosure
4.9.1. The liability for AROs will be disclosed in the financial statements of the Township.
5. Responsibilities
5.1. Departmental Managers are responsible for:
• Providing cost-effective projections of AROs, by consulting with engineers,
technicians, and other personnel familiar with the assets and condition
assessments, collecting the relevant information required to minimize service cost,
and provide the information to the Finance division for processing.
• Communicating with the Treasurer and/or Deputy Treasurer any retirement
obligations, and any changes in asset condition or requirement timelines.
• Assisting in the preparation of cost estimates for retirement obligations; and
• Informing the Treasurer and/or Deputy Treasurer of any legal or contractual
obligations at inception of such obligation.
Page 9 of 11
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Township of
Policy Proud Heritage, Exciting Future
5.2. Treasurer and Deputy Treasurer are responsible for:
• The development of and adherence to policies for the accounting and reporting of
AROs in accordance with PSAB section 3280 Asset Retirement Obligations.
• The accuracy and completeness in reporting of AROs in the financial statements of
the Township and other statutory financial documents.
• Managing and maintaining the database of ARO.
• Communicating with departments responsible for the accuracy and integrity of site
information.
• Monitoring the application of this Policy.
• Managing processes within the accounting systems.
• Investigating issues and working with asset owners to resolve issues.
5.3. All employees are responsible for adhering to this policy.
6. Related Documents/Legislation
• Municipal Act, 2001, as amended.
• Public Sector Accounting Board, Public Sector Handbook, Section PS 3280 — Asset
Retirement Obligations.
Page 10 of 11
Page 91 of 125
11 .c) F12024-014, Shannon Johnson, Director, Finance/Chief Financial Off...
14'
1
�i Town f
Policy Proud Heritgqe, Exciting Future
Schedule `A'
Decision Tree — Scope of Applicability for Asset Retirement Obligations
Is there a present obligation associated with the N
asset retirement or remediation?
Yes
Does the obligation result from
acquisition, construction,development or
normal use of atangible capital asset?
Yes No
Is there a Legal obligation to incur asset Environmental standard No
retirement costs associated with a tangible exists
capital asset controlled by the public
sector entity? Yes
Contamination exceeds No
environmental standard
Yes
Yes
The public sector entity No
is directly responsible or
accepts responsibility
Yes
ASSET RETIREMENT See LIABILITY FOR See LIABILITIES,
OBLIGATIONS,Section CONTAMINATED SITES, Section PS 3200 Do Nothing
PS 3280,applies Section PS 3260
Page 11 of 11
Page 92 of 125
11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Township of
Staff Report Proud Heritage, Exciting Future
To: Council
From: Yvonne Aubichon, Clerk
Meeting Date: November 13, 2024
Report No.: CS2024-15
Subject: Mid-term Governance Review
Type: Requires Action
Motion No.:
Recommendation
It is recommended:
1. That Report No. CS2024-15, Yvonne Aubichon, Clerk re: Mid-term Governance
Review be received and adopted;
2. That Council approve the procedural and governance matters as outlined in
Report CS2024-15;
3. That staff bring forth the applicable Draft By-laws outlined in Report CS2024-15
for Council's consideration
Background
November 14, 2024 will mark two-years of this four-year term of Council and provides
an opportunity for a mid-term governance review. This review is centered around
various by-laws, policies and best practices pertaining to Council and Committees'
procedural and governance matters; such as, closed session practices, delegation of
authorities permitted through legislation or that support best practices.
Analysis
In the preparation of this review, staff sought feedback from all Members of Council and
various senior staff regarding the Procedural By-law and other governance matters to
better understand what is currently working well, what could be improved and requires
modification, and finally to provide an opportunity to bring clarity on procedural matters.
Corporate Services November 13, 2024
Report No. CS2024-15 Page 1 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Based upon these consultations, staff are proposing a series of amendments and
changes to the Procedural By-law as well as recommendations on other governance
matters as follows:
Procedural By-law Proposed Amendments:
2.0 Notice of Meeting
Current:
a) The Clerk or designate shall ensure that the Agenda, for each regular
meeting of Council and/or Committee, shall be distributed to Council up to
one day prior to, but no later than noon on the last business day prior to its
release to the public via the Township website by end of the last business
day of the week prior to the meeting. The posting of the Agenda on the
Township website shall constitute public notice of the meeting.
Proposed Amendment:
a) The Clerk or designate in consultation with the Chief Administrative
Officer or designate shall ensure that the Agenda, for each regular
meeting of Council and/or Committee, shall be distributed to Council by
end of day on Thursday.
b) Release to the public via the Township website by end of the last
business day of the week prior to the meeting.
c) The posting of the Agenda on the Township website shall constitute
public notice of the meeting.
Rational: During consultations with individual Council members, multiple requests for
earlier distribution of the agenda were received.
11.8 Closed Session Voting/Minutes and 14.5 Minutes of Council and Committees
Current:
11.8 Voting — Closed Session Meeting
a) Subject to Section 11.3, a meeting shall not be closed to the public during
the taking of a vote.
b) Notwithstanding Section 11.3, a meeting may be closed to the public
during the taking of a vote where:
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
i) Section 5.2 permits a meeting to be closed to the public; and
ii) The vote is for a procedural matter or for giving directions or
instructions to officers, employees or agents of the Township or
persons retained by or under contract with the Township.
14.5 Minutes of Council and Committees
The minutes of meetings of Council and Committee shall record, without note or
comment:
a) the place, date and time of meeting;
b) the names of those present;
c) disclosure of pecuniary interest and the nature thereof;
d) the fact of the holding of a closed meeting and the general nature thereof;
e) all motions/recommendations, decisions and proceedings of the meeting.
Proposed Amendment:
14.5 Minutes of Council and Committees
The minutes of meetings of Council and Committee shall record, without note or
comment:
a) the place, date and time of meeting;
b) the names of those present;
c) disclosure of pecuniary interest and the nature thereof;
d) the fact of the holding of a closed meeting and the general nature thereof;
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Report No. CS2024-15 Page 3 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
e) all motions/recommendations, decisions and proceedings of the meeting.
Closed Session Meeting Minutes shall be prepared separately and shall be approved at
the next Closed Session Meeting of Council.
Rational: Sections 11.8 Voting — Closed Session Meeting and 14.5 Minutes of Council
and Committees of the Procedural By-law both align with the Municipal Act, 2001, as
amended to permit specific voting in closed session and also allow for closed session
minutes to document said motions. The Township did not utilize the option to vote
during closed sessions and therefore creation of separate closed session minutes were
also not a practice of the Township. Staff and Council are recommending the
implementation of voting in closed session on permitted motions under the Act and
subsequent implementation of separate Closed Session minutes to accurately capture
those motions deliberated and voted on in closed session.
13.0 Agendas
13.1 Council Agenda:
The following amendments to the Procedural By-law are related to section 13.1 h) Order
of the Day as outlined below:
13.1 h) Council Agenda - Order of the Day; Item 4. Closed Session and 19. Closed
Session (unfinished business)
Current:
4. Closed session at beginning of Council meetings and 19. Closed Session (unfinished
business)
Proposed Amendment:
18. Closed Session be held at end of Council meetings unless otherwise scheduled
Rational: Based on Council and public input, staff reviewed what time in the meeting
closed session could be held with the least impact to those involved. i.e. Council,
Members of the Public, Professional Consultants, and staff. A compromise regardless
of the time of closed session is inevitable; however, it was determined that holding
closed session at the end of the meeting resulted in the least impact. Closed session at
the end of the Council meeting eliminates the wait time by the public, provides Council
with the appropriate discussion time required for larger complex items. With Closed
Session held earlier in the meeting there was often the necessity to pause discussion
on an item partway through to then resume at the end of the meeting. Making these
changes will streamline the process whenever possible.
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Report No. CS2024-15 Page 4 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Scheduling of Closed session at the end of the meeting has been in practice since the
June 12, 2024 Council meeting, without issue. Staff are recommending that closed
session continue to be primarily scheduled towards the end of the meeting, under item
18), but also remain a closed session option under Item 4, Order of the Day in the
Procedural By-law. This will allow the flexibility necessary to accommodate those
occasions when conflicts in schedule may occur and closed session is required to be
held under item 4 at the onset of the meeting, however in these occasions the start time
of the open session meeting shall be advertised in the agenda.
13.1h)Council Agenda - Order of the Day; Item 11. Reports of Municipal Officers
Current:
11 a) Reports for Municipal Officers for Action; and
11 b) Reports of Municipal Officers for information only.
Proposed Amendment:
11. Reports for Municipal Officers for Action; and
12. Reports of Municipal Officers for information only.
Rational: This slight amendment will realign the number sequence in the Procedural By-
law with the number sequence in the agenda.
13.1h)Council Agenda - Order of the Day; Item 12 Reports of Members of Council
and item 14. Announcements
Current:
12. Reports of Members of Council
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's representatives
at the Township's Partners and Agencies, to deliver updates on the activities of
the County of Simcoe and the Township's Partners and Agencies.
b) Reports seeking direction from fellow Members of Council; must be submitted by
Tuesday at 8:30 a.m. seven (7) business days prior to the meeting and include,
where possible, information pertaining to the following sections: background,
analysis, financial/legal/impact/risk, alignment with corporate goals and
summary.
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
13. Announcements
The Chair may call on members to state items related to events that are taking
place within their ward/municipality, i.e., community events and/or Major events
i.e. golf tournament, etc. The member of Council may state the event noting
date/time. There is no discussion/debate and any Announcements will not form
part of the minutes of the meeting.
Proposed Amendment:
13. Reports and Announcements of Members of Council
a) Updates from Council Representatives — County of Simcoe and Township
Partners and Agencies and Announcements.
Provides an opportunity for the Township's representatives at the County of
Simcoe, and the Council members appointed as the Township's representatives
at the Township's Partners and Agencies, to deliver updates on the activities of
the County of Simcoe and the Township's Partners and Agencies.
In addition, members may report on items related to events that are taking place
within their ward/municipality, i.e., community events and/or Major events i.e. golf
tournament, date/time, pancake breakfasts, etc. Neither updates or
announcements will form part of the minutes of the meeting.
b) Reports seeking direction from fellow Members of Council; must be submitted
by Tuesday at 8:30 a.m. seven (7) business days prior to the meeting and
include, where possible, information pertaining to the following sections:
background, analysis, financial/legal/impact/risk, alignment with corporate goals
and summary, utilizing the report template or verbal matters form.
Rational: Pursuant to changes in number sequence relating to items 11 and 12 above,
Reports of Members of Council will change from item 12 to item 13. under Order of the
Day and become consistent with the number sequence currently used in Council
agendas. Staff are also proposing that item 13 be changed to include Reports of
Members of Council and Announcements, as these items are often used
interchangeable by Council. Combining both items will eliminate uncertainty as to when
to bring an item forward and will streamline the process. This will also realign the
remaining Council agenda with the Order of the Day number sequence in the
Procedural By-law. Utilizing the report template or verbal matters form will also provide
consistency with Council submissions.
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Report No. CS2024-15 Page 6 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Order of the Day
Current:
13.1 h) The Order of the Day shall have preference during a regularly scheduled Council
meeting, save and except that the Chair may change the order at any time during the
meeting.
Order of the Day
The business of Council shall be taken up in the following order:
1. Call to Order
2. Adoption of the Agenda
3. Disclosure of Pecuniary Interest
4. Closed Session Items
5. Minutes of Council and Committees
6. Recognition of Achievements
7. Public Meetings
8. Deputations/Presentations
9. Identification from the Public of an Agenda Item of Interest.
10. Open Forum
11. Reports of Municipal Officers for Action
a) for Action
b) for Information Only
12. Reports of Members of Council
13. Announcements
14. Consent Agenda
15. Communications/Petitions
16. Notice of Motions
17. By-laws
18. Closed Session Items (Unfinished Items)
19. Confirmation By-law
20. Adjournment
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Report No. CS2024-15 Page 7 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Proposed Amendment:
Order of the Day
The business of Council shall be taken up in the following order:
1. Call to Order
2. Adoption of the Agenda
3. Disclosure of Pecuniary Interest
4. Closed Session Items
5. Minutes of Council and Committees
6. Recognition of Achievements
7. Public Meetings
8. Deputations/Presentations
9. Identification from the Public of an Agenda Item of Interest.
10.Open Forum
11.Reports of Municipal Officers for Action
12.Reports of Municipal Officers for Information only
13.Reports of Members of Council and Announcements
14.Consent Agenda
15.Communications/Petitions
16.Notice of Motions
17.By-laws
18.Closed Session Items (Unfinished 'toms`
19.Confirmation By-law
20.Adjournment
14.6 Recognition of Achievements
Current:
14.6 Recognition of Achievements
Recognition of Achievements shall include Township employee recognition type
events, and written correspondence recognizing the accomplishments and
actions of Township staff and Council.
Proposed Amendment:
14.6 Recognition of Achievements and Introduction(s)
Recognition of Achievements shall include acknowledgement of formal
accomplishments and actions of staff, Council and community members.
Introduction(s) of staff will also be made during this time, as required.
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Report No. CS2024-15 Page 8 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Rational: From time to time there is a desire to provide recognition of the
accomplishments of a member of the public for outstanding action and achievements.
As well, at times there is a desire to introduce staff to Council, combining both of these
elements into item 14.6 will provide a placeholder on the agenda for such inclusions to
take place. Therefore, staff are recommending that Section 14.6 be amended as noted.
Based upon the above details, the proposed changes to the Procedural By-law will be
brought forward as By-law 2024-111 To Amend the Procedural By-law for Council's
consideration.
Other Governance Matters:
1. Integrity Commissioner and Closed Session Investigator Agreement(s)
The interim Integrity Commissioner Agreement from 2021 with Mr. M. John Ewart, of
Ewart O'Dwyer has been extended under verbal mutual terms, pending Provincial
oversight of Municipal Integrity Commissioners. The pending Provincial oversight in this
regard has not been forthcoming. The Interim Closed Session Investigator Services
have also been provided by Mr. Ewart since 2021 and therefore have also been
extended under verbal mutual terms. Staff are recommending that both the Integrity
Commissioner and Closed Session Investigator agreements with Mr. Ewart be
formalized during this mid-term governance review, as opposed to relying on a
continued mutually extended interim agreement. Therefore, By-law 2024-112 A By-law
To Amend By-law 2021-075 Being a By-law to Appoint an Integrity Commissioner for
the Township of Oro-Medonte and By-law 2024-113 A By-law To Amend By-law 2021-
077 Being a By-law to Appoint a Closed Session Investigator for the Township of Oro-
Medonte will be brought forward for Council's consideration.
2. Human Resources Committee Mandate and By-law 2012-038
That the Human Resources Committee's mandate scope be to conduct the Chief
Administrative Officer's performance evaluation.
Rational: The Human Resources Committee was established for the purpose of
conducting the Chief Administrative Officer's performance review and has expanded in
scope over time. Staff and Committee members are recommending that the Human
Resources Committee mandate be returned to its original intended purpose, to conduct
the Chief Administrative Officer's performance evaluation. The intent going forward is
that all other matters, when required, will be presented to all of Council, in closed
session, in accordance with the exceptions of Section 239 of the Municipal Act, 2001,
as amended. Therefore, By-law 2024-114 will be brought forth for Council's
consideration with an effective date of July 1, 2025.
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Report No. CS2024-15 Page 9 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
3. By-law 2024-086 A By-law to Appoint an Acting Clerk and Repeal By-law No.
2017-064
That By-law 2024-086 be amended to remove the appointment of the Chief
Administrative Officer as Acting Clerk.
Rational: The Township currently has an appointed Clerk and an appointed Deputy
Clerk to act in the absence of the Clerk. The delegation of an Acting Clerk's authority
for the Human Resources Committee is set out in the Draft Human Resources
Committee Mandate By-law 2024-114 and any other delegation of Clerk's duties would
only be required on an as needed basis. Therefore, staff are recommending that By-law
2024-086 A By-law to Appoint an Acting Clerk and Repeal By-law No. 2017-064 be
amended to remove the appointment of the Chief Administrative Officer as Acting Clerk.
That any other required delegation of the Clerk's authority be provided in writing, by the
Clerk, on an as needed basis. Therefore, By-law 2024-115 To Amend By-law 2024-086
will be brought forth for Council's consideration to align with the above noted Human
Resources Committee By-law with an effective date of July 1, 2025.
4. Ward Boundary/Council Composition
A Ward Boundary and Council Composition review was conducted in 2021 prior to the
2022 municipal election in accordance with the requirements under the Municipal Act,
2001, as amended. Changes were made under By-law 2021-093 Being a By-law to Re-
divide the Ward Boundaries within the Township of Oro-Medonte and 2021-094 Being a
By-law to Change the Composition of Council. This process was conducted by a
contracted third party (Watson & Associates Economists Ltd.) and included a
community engagement process seeking input from Township residents. As these
changes (boundaries and composition) are subject to appeal, the community
consultation is an important component of the process.
For Information: This item is being brought forward by staff to ensure that Council is
aware of the timelines and process involved in such a review, as any change in ward
boundaries or council composition for the 2026 municipal election, is subject to public
consultation and subsequent by-law approval before January 1 of an Election year, so
therefore must be passed by December 31, 2025. Should there be a desire by Council
to see changes made, budget allocations maybe required as part of the 2025 budget for
Council's consideration.
5. Amend By-law 2022-101 Being a By-law to Appoint a Deputy Mayor to the
Council of the Township of Oro-Medonte
Current:
In 2022 Council passed By-law 2022-101 Appointing Peter Lavoie as Deputy Mayor for
the Council of the Township of Oro-Medonte for the two-year term from 2022-2024
(current Deputy Mayor); and Lori Hutcheson as Deputy Mayor for the Council of the
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Report No. CS2024-15 Page 10 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Township of Oro-Medonte for the remaining two year term from 2024-2026 (alternate
Deputy Mayor).
Proposed Amendment:
The current and alternate Deputy Mayors are proposing that Peter Lavoie remain as
Deputy Mayor for the Council of the Township of Oro-Medonte for the 2025 year and
that Councillor Lori Hutcheson shall assume her role as Deputy Mayor for 2026, the
final year of this four-year term of Council. Therefore, By-law 2024-116 To Amend By-
law 2022-101 Appoint a Deputy Mayor to the Council of the Corporation of the
Township of Oro-Medonte will be brought forth for Council's consideration.
Rational: Provide consistency to see through ongoing significant municipal Township
and County matters.
6. Proposed Comprehensive Delegation of Authority By-law
Currently there are multiple individual Delegation of Authority By-laws pertaining to
various matters and areas of responsibility throughout the Corporation. As part of the
Mid-term Governance Review, a Draft Comprehensive Delegation of Authority By-law
was prepared and sent to Senior Management and Divisional Managers for their
feedback. While the comprehensive delegation of authority by-law is a live document, it
is intended to incorporate all previously approved authorities as well as any newly
requested authorities requiring Council approval to ensure business continuity in each
department/division of the Corporation and provide an efficient means of identifying all
matters to which authority has been delegated. Therefore, staff are recommending that
By-law 2024-117 A Draft Comprehensive Delegation of Authority By-law be brought
forth for Council's consideration.
7. Communication following Council Meetings
Communication of clarification to the public on matters that might have created
confusion during a meeting.
Proposed:
As best practice going forward, staff will share motions of a complex nature during the
Council meeting.
Rational: From time to time matters under debate/discussion may become complex.
While the minutes are the record of the decisions of Council, draft minutes are not
provided until the next Council agenda when they are presented for Council approval.
The Township will continue to retain videos of each Council meeting on the Township's
YouTube channel for reference and clarification pertaining to Council business. As
noted above, as a best practice going forward, staff will share motions of a complex
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
nature during the Council meeting, which subsequently would then be available for
review via the YouTube video.
Item 14.3 Conflict of Interest (Recusal from open and closed)
Current:
14.3 Disclosure of Pecuniary Interest
Every Member shall comply with the provisions of the Municipal Conflict of
Interest Act.
b) Where a Member has a pecuniary interest pertaining to any item listed on
a meeting Agenda, the Member shall so disclose the pecuniary interest in
writing, the general nature thereof, and shall provide such declaration in
writing to the Clerk, within 24 hours of the scheduled meeting. The Clerk
shall record the declaration in the minutes of the meeting and maintain the
declaration in a registry.
b) When a Member has declared a pecuniary interest on a matter that is to
be considered during an open meeting, the Member shall leave the table,
and will physically or electronically leave the open meeting until the matter
has been dealt with. Electronically leaving an Open Meeting shall mean
that the Member will turn off their video stream. In such circumstances the
recused Member will be called back to the meeting by the Chair or a
person delegated by the Chair."
c) When a Member has declared a pecuniary interest on a matter that is to
be considering during Closed Session, the Member shall leave the Closed
Session during the consideration of the matter.
For Information: Staff and Council have received questions pertaining to the
Conflict of Interest Act, identified as a Pecuniary Interest in the Procedural By-law
and on Council/committee agendas, so as noted above, this item is provided for
clarification only. The Municipal Act, 2001, as amended requires a Member of
Council to recuse themselves from the room during a closed session item to which
they have declared a conflict. However, the Municipal Act provides the minimum
standards by which municipalities must conduct themselves. Council has the
authority to establish higher standards by which to govern themselves. Therefore
Section 14.3 b) of the Procedural By-law 2023-043 approved by Council on June
14, 2023 sets out how Council members are to conduct themselves during any
open session to which they have declared a pecuniary interest.
It is important to note that neither the Mayor, other Members of Council, members
of the public, or staff have the authority to advise, impose or otherwise suggest that
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Report No. CS2024-15 Page 12 of 14
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11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
a member has a conflict of interest, or how the member is to conduct themselves in
the event of a declared conflict. Only the Integrity Commissioner can provide
oversight and guidance with respect to Conflict of Interest/Pecuniary Interest.
Financial/Legal Implications/ Risk Management
Two identified areas of this report that may pose a financial impact are Integrity
Commissioner fees, which are dependent on the number of inquiries/complaints, as well
as any change in Ward Boundary and/or Council Composition, should Council wish to
modify this prior to the 2026 Election. These costs would be included in the 2025
operating budget.
Policies/Legislation
Municipal Act, 2001, as amended
Municipal Conflict of Interest Act, RSO 1990, c M.50
Procedural By-law 2023-043, as amended
By-law 2024-086 A By-law to Appoint an Acting Clerk
Corporate Strategic Priorities
Strengthen Operational Capacity
Consultations
Individual Council Members
Senior Management Team Members
Various municipalities
Integrity Commissioner
Attachments
2023-043 Procedural By-law
2024-026 Amendment to Procedural By-law 2023-043
Conclusion
The Mid-term Governance Review encompasses clarification of and amendments to
various procedural and governance matters, such as:
Timing of Closed session at Council Meetings, Realignment of Number sequence for
Municipal Reports, combining of Council Member Reports and Announcement within
the Procedural By-law, Integrity Commissioner and Closed Session Investigator
Agreements, Amend Human Resources Committee mandate, Amend Deputy Mayor
Appointment By-law, Repeal in part Appointment of Acting Clerk By-law, and Proposed
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Page 105 of 125
11 .d) CS2024-015, Yvonne Aubichon, Clerk re: Mid-Term Governance Review.
Comprehensive Delegation of Authority By-law, as well as clarification on Conflict of
Interest matters.
There are seven amended or new by-laws in total to be brought forth by staff for
Council's consideration.
Respectfully submitted,
Yvonne Aubichon, Clerk, November 1, 2024
Approvals: Date of Approval
Donna Hewitt, Director Corporate Services November 3, 2024
Shawn Binns, CAO November 7, 2024
Corporate Services November 13, 2024
Report No. CS2024-15 Page 14 of 14
Page 106 of 125
12.a) DS2024-140, Curtis Shelswell, Manager, Municipal Law/Chief Municip...
Township o�
Staff Report Proud Heritage, Exciting Future
To: Council
From: Curtis Shelswell, Manager, Municipal Law
Meeting Date: November 13, 2024
Report No.: DS2024-140
Subject: Municipal Law Enforcement Occurrence Update-September
Type: For Information Only
Motion No.:
Background
The purpose of this report is to provide Council with an overview of Municipal Law
Enforcement (MLE) Division's activities/occurrence volumes for the month of
September. As noted in the August report, the division intends to provide Council with
monthly reports so that Council can remain current on issues surrounding the division
and be informed of changes, trends and key enforcement issues.
Analysis
As summer comes to an end, September tends to see a downward trend in calls for
service and occurrence numbers. Seasonal staff completed their contract duties at the
conclusion of the Labour Day weekend. As Municipal Law Division moves through the
fall, staff spend a significant amount of time focusing on proactive enforcement matters
such as, illegal dumping, illegal signage placement, provisions of the Canine Control
By-law or any other contravention not directly related to private property matters. Time
is also spent in addressing administrative matters such as reviewing By-laws to ensure
the Township's legislation is up to date to stay ahead of the trends. Other duties include
preparation for service improvements such as the Administrative Monetary Penalty
(AMP) program, Cloud Permit for occurrence and licensing functions as well the
implementation of system for the issuance of electronic parking passes
Development Services November 13, 2024
Report No. DS2024-140 Page 1 of 4
Page 107 of 125
12.a) DS2024-140, Curtis Shelswell, Manager, Municipal Law/Chief Municip...
Service Hours
During the month of September, standard hours for MILE are from 6:00 am - 4:30 pm
Monday through Friday, Saturday, Sunday and Holidays, staff are on call for Canine's at
large and Noise concerns after 11:00 pm.
Occurrences
An occurrence is generated when MILE acts either proactively or reactively regardless of
the outcome and includes matters such as the removal of an illegal sign on the
Township Road allowance, garbage dumped on Township property or a dog at large
call where the dog was not found. Where an action of an officer of the division is
required, this is recorded as an occurrence.
As noted, September's calls for service are typically lower and provide staff with time to
complete some proactive enforcement and focus on ongoing files.
Below are the total occurrence numbers for September:
-August- -September-
Applicable By-law Total Occurrence Total Occurrence
Amount Amount
Canine Control 26 19
Dumping 7 7
Noise 8 8
Property Standards 15 9
Parkland 57 1
Signs 21 16
Zoning 6 5
Parkin (Warnings) 89 19
Site Alteration 2 2
Dog Owners' Liability Act Provincial 1 0
Entrance 1 1
Road Occupancy 6 2
Refreshment Stand 1 1
Other 3 1
Total 243 91
*** Note that the totals for September do not include files that remain active and were
initiated in previous months, below are the files that have carried over
Applicable By-law Carried Over Occurrences
Property Standards 13
Zoning 3
Canine 2
The division continues to rely heavily on education over enforcement, but in some
instances, enforcement is required to ensure compliance is gained in a timely fashion.
Development Services November 13, 2024
Report No. DS2024-140 Page 2 of 4
Page 108 of 125
12.a) DS2024-140, Curtis Shelswell, Manager, Municipal Law/Chief Municip...
The division did not record a Part I for the month. As of October 1st, the division issued a
total of 1,212 parking infractions for various offences under the Township's Traffic and
Parking By-law.
The division currently has the following matters under Part III of the POA.
Provincial Offences Status
Matter Date Filed (Ongoing, Conviction
Obtained
Property Standards January 15, 2024 Ongoing
Property Standards October 25, 2023 Ongoing
Zoning October 25, 2023 Ongoing
The Division experienced eight-teen (18) after-hours calls throughout the month. Seven
(7) calls related to the Noise By-law, four (4) of the seven (7) required staff to attend at
the related disruptions after 11:00 pm. Two (2) of the calls were related to the Canine
Control By-law and dogs at large that full-time and staff attended after-hours to address
the matters. The remaining calls were addressed the next business day and followed up
on.
Licensing/Permits
Another responsibility of the division is the review and issuance of permits/licensing.
The division also provides administration and field inspections for the following
licensing/permit By-laws.
• Pool Fence
• Signs
• Fireworks (discharge and Vendor sales)
• Kennels (Canine only)
• Site Alteration
• Dog Tags
• Parking Permits (Annual, 6-month, Three day, daily and Residents)
Below are the totals as of September 30t" for the 2024 season. Please note these are in
addition to the occurrences numbers provided above.
By-law Year to Date Totals
Dog tags licenses 1,069
Pool Fence 26
Signs 2
Kennels 12
Site Alteration 2
Fireworks 8
Refreshment Stands 44
Development Services November 13, 2024
Report No. DS2024-140 Page 3 of 4
Page 109 of 125
12.a) DS2024-140, Curtis Shelswell, Manager, Municipal Law/Chief Municip...
Financial/Legal Implications/ Risk Management
*All permit and licensing By-laws provide for cost recovery to help offset the
administration and enforcement of that specific By-law.
*Exception Special Event Permits
Policies/Legislation
• Municipal Act
• Provincial Offences Act
• Regulatory Township By-laws
Corporate Strategic Priorities
Financial Sustainability
Community Safety
Consultations
• Municipal Law Enforcement Division
• Director, Development Services
Attachments
• DS2024-120 August Monthly Report
Conclusion
The MLEO Division strives to maintain transparency in all practices and activities. This
effort instills trust in the community we serve. The division strives to work with
individuals in gaining compliance through education. As the municipality grows, the
responsibilities and demands of the division increase.
This report provides a summary of the activities in the MLEO Division for the month of
September and is being provided for Council's information.
Respectfully submitted,
Curtis Shelswell October 31, 2024
Manager, Municipal Law Services
Approvals: Date of Approval
Brent Spagnol, Director of Development Services Nov 1, 2024
Shawn Binns, CAO Nov 6, 2024
Development Services November 13, 2024
Report No. DS2024-140 Page 4 of 4
Page 110 of 125
15.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on40 ...
Barrie Public
LIBRARY
BOARD MINUTES
BOARD MEETING : #24-06
DATE: THURSDAY, SEPTEMBER 26, 2024 , 7: 00 PM
LOCATION : DOWNTOWN —ANGUS ROSS ROOM
Austin Mitchell (Chair), Michael Sauro (Vice-Chair), Amy Courser (Councillor)
• - - (virtually), Nigussie Nigussie (Councillor), John Bicknell, Scott Herman, George
Hawtin
• L. Jessop, C. Vanderkruys, J. Little, L. LaFleshe
• - Merrisa Little, Robin Munro
• - K. Bouffard
1. Call to Order, Welcome, and Land Acknowledgment
The meeting was called to order at 7:03 pm.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflicts of Interest
No conflicts were declared.
4. Delegations — None
There were no delegations.
5. Board Development — Strategic Plan Overview
The CEO provided a review of the Strategic Plan's progress following the management
planning day. The Board is asked to consider the mission and vision, and threats and
opportunities. The Board will approve the draft priorities in January.
Consent Agenda
6. Board Meeting Minutes
7. Closed Meeting Minutes (in Closed Meeting package)
8. CEO's Report
9. Q2 Measures of Overall Performance
10.Succession Management Plan Update Report
Page 1 of 3
Page 111 of 125
15.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on40 ...
Barrie Public
LIBRARY
BOARD MINUTES
11.Community Navigator Pilot Update Report
12.Correspondence — Budget Memo from the Mayor
13.Deferred Items
a. Financial Migration
b. CEWS Liability (Quarterly)
c. Succession Management Plan
Agenda
14.Items held from the Consent Agenda
Motion #24-19 SCOTT HERMAN - MICHAEL SAURO
THAT the Barrie Public Library Board adopts the consent agenda for Board meeting
#24-06 dated Thursday, September 26, 2024. CARRIED
15.Board Committees
15.1 Personnel & Finance
15.1.1 Reserves — Verbal Update
The committee met last week to discuss reserves and the 2025
budget.
The CEO met with city staff to discuss a draft finance policy. Further
information will be provided to the Board in November.
15.1.2 2025 Budget
Motion #24-20 MICHAEL SAURO -JOHN BICKNELL
THAT the Barrie Public Library Board approve the 2025 Budget as
recommended by the Personnel & Finance Committee.
CARRIED
15.2 Community & Governance
15.2.1 Announcements
Monday is National Day for Truth & Reconciliation and BPL will attend
all related ceremonies.
The art installation on the rooftop garden is part of the Seeds to Sow
exhibition and will be on display until early November.
Library administration will provide a fulsome report to the committee on
the Community Navigator in November.
Page 2 of 3
Page 112 of 125
15.a) Minutes of the Barrie Public Library Board (BPLB), meeting held on40 ...
Barrie Public
LIBRARY
BOARD MINUTES
16.Report of the Chair— Verbal Report
The Library's KPIs have been submitted. The presentation to the Finance and
Responsible Governance Committee is scheduled for October 91" at 4 pm. The KPIs will
be updated regularly, any changes to the KPIs will be approved by the Board.
The October Board meeting might be compressed, as the Board will participate in a
Strategic Planning session.
The Chair thanked J. Bicknell and S. Herman for attending the second-anniversary
celebration of the Holly location, and A. Courser and S. Herman for attending the
Community Impact Lab kickoff.
The BPL Dragon Boat Festival was a great day. The Chair thanked everyone who made
it a success.
17.Date of Next Board Meeting
Thursday, October 24, 2024 7:00 pm
18.Adjournment
The meeting was adjourned at 8:24 pm.
Page 3 of 3
Page 113 of 125
15.b) Correspondence dated November 4, 2024 from Orillia Public Library ...
III IVIIII n
rillia Public
Memo Library
To: Dylan Flannery, Director of Operations & Community Services, Township of Oro-
Medonte via Janette Teeter, Deputy Clerk, Township of Oro-Medonte
From: Melissa Robertson, Director of Corporate and Operational Services,
Orillia Public Library
Cc: Meagan Wilkinson, CEO, Orillia Public Library
Date: November 4, 2024
Subject: Township of Oro-Medonte Statistics: October 2024
Township of Oro-Medonte monthly statistics below, please contact me if you have any
questions or concerns.
Township of Oro-Medonte
Borrower Type Number of Number of members Check Outs and
members* borrowing Renewals
Nov 1, 2024 Oct 1-31, 2024 Oct 1-31, 2024
Township of Oro- 1,375 427 3,199
Medonte Adult
Township of Oro- 275 46 4 34
Medonte Child
Township of Oro- 46 8 37
Medonte Youth
Township of Oro- 0 0 0
Medonte
Housebound
E-Access 73 N/A N/A
Total 1,769 481 0,670
Borrowing statistics on this chart are limited to the circulation of physical items, including books,
magazines, DVDs, CDs, books on CD, video games, etc.
Not represented in the above figures are e-book, e-audiobook or e-magazine downloads, music
downloads, online access to database, or program attendance.
*Number of members subject to final verification by Orillia Public Library.
Page 114 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
,�►,SAGq
r `q
O �f
n
06-24-BOD Agenda Minutes
Nottawasaga Valley Conservation Authority
Friday, September 27, 2024 at 9:00 AM EDT
Attendance
Present:
Cllr Phil Fisher, Springwater (Township); Cllr. Gary Harvey, Barrie (City); Cllr.
Joe Belanger, Wasaga Beach (Town); Chair Gail Little, Amaranth (Township);
Deputy Mayor Paul Van Staveren Clearview (Township); Cllr. Patricia Clark,
Mulmur (Township); Cllr. June Porter, The Blue Mountains (Town); Vice-Chair
Jonathan Scott, Bradford West Gwillimbury (Town); Cllr. Richard Schell, Oro-
Medonte (Township); Cllr. Joel Loughead, Grey Highlands (Municipality); Cllr.
Pieter Kiezebrink, Essa (Township); Cllr. Kevin Eisses, Innisfil (Town); Mayor
Scott W. Anderson, Adjala-Tosorontio (Township)
NVCA Staff:
Sheryl Flannagan, Director, Corporate Services; Doug Hevenor, Chief
Administrative Officer; Chris Hibberd, Director, Watershed Management
Services; Kyra Howes, Director, Conservation Services; Dalia AI-Ali, Manager,
Engineering Services; Ian Ockenden, Manager, Watershed Science; Kerry
Jenkins, Administrative Assistant/Recorder
Absent:
Cllr. Christopher Baines, Collingwood (Town); Mayor Darren White,
Melancthon (Township); Cllr. Nicole Cox, New Tecumseth (Town); Cllr. Kyle
Fegan, Shelburne (Town); Chr. Ralph Manktelow, Mono (Town)
1. Events
Festival at Fort Willow
Experience Simcoe as it was in the 1800s as it was at the Historic Fort
Willow Conservation Area
Date & Time: October 5, 2024 from 10:00 a.m. to 3:00 p.m.
Location: Historic Fort Willow Conservation Area, 2714 Grenfel Road,
Springwater Township
Buy tickets here
TD Tree Days
Thanks to funding from the TD Tree Days program, the Stewardship Team
will be hosting potted stock plantings.
Date & Time: October 19, 2024 from 9:00 a.m. - 12:00 p.m.
Location: Creemore - Ganaraska Trail, 2186 S Nottawasaga Concession 6,
Creemore, ON, LOM 1G0
1
Page 115 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Register here
2. Call to Order
Chair Little called the meeting to order at 9:05am.
3. Land Acknowledgement
Nottawasaga Valley Conservation Authority Board acknowledges that we are
situated on the traditional land of the Anishnaabeg people. The Anishnaabeg
include the Ojibwe, Odawa, and Pottawatomi nations, collectively known as
the Three Fires Confederacy. We are dedicated to honouring Indigenous
history and culture and committed to moving forward in the spirit of
reconciliation and respect with all First Nation, Metis and Inuit people.
4. Declaration of Pecuniary and Conflict of Interest
5. Motion to Adopt the Agenda
Recommendation:
RES: 46-24
Moved by: Cllr. Patricia Clark
Seconded by: Deputy Mayor Paul Van Staveren
RESOLVED THAT: the agenda for the Board of Directors meeting #06-24-
BOD dated on September 27, 2024 be approved.
Carried;
6. Announcements
There were no announcements at this time.
7. Presentations
7.1. 2025 Draft Budget Presentation
Sheryl Flannagan, Director, Corporate Services conducted a
presentation regarding NVCA's 2025 Draft Budget.
Please note resolution for this presentation is in with agenda item
12.4.2.
S. Deputations
There were no deputations at this time.
9. Hearings
There were no hearings at this time.
10. Determination of Items Requiring Separate Discussion
Board members are requested to identify items from the Consent List that
they wish to have considered for separate discussion.
2
Page 116 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
11. Adoption of Consent List and Identification of Items Requiring
Separate Discussion
Recommendation:
47-24
Moved by: Mayor Scott W. Anderson
Seconded by: Cllr. Pieter Kiezebrink
RESOLVED THAT: agenda item number(s), 12.3 and 12.4.2 were identified
as requiring separate discussion, be referred for discussion under Agenda
Item #12; and
FURTHER THAT: all Consent List Agenda Items not referred for separate
discussion be adopted as submitted to the board and staff be authorized to
take all necessary action required to give effect to same; and
FURTHER THAT: any items in the Consent List not referred for separate
discussion, and for which conflict has been declared, are deemed not to
have been voted on or discussed by the individual making the declaration.
Carried;
12. Consent List
12.1. Adoption of Minutes
Recommendation:
Approved by Consent
RESOLVED THAT: the minutes of the Board of Directors meeting 05-
24-BOD dated on August 23, 2024 be approved.
12.2. Adoption of Agricultural Advisory Committee Minutes
Recommendation:
Approved by Consent
RESOLVED THAT: the minutes of the Agricultural Advisory
Committee meeting 02-24-AAC dated on June 27, 2024 be approved.
12.3. Correspondence
Motions from Vice-Chair Scott, the Town of Bradford West
Gwillimbury, regarding recycling.
Recommendation:
RES: 48-24
Moved by: Vice-Chair Jonathan Scott
Seconded by: Cllr. Phil Fisher
RESOLVED THAT: This correspondence be endorsed and placed on
file.
Carried;
12.4. Staff Reports
12.4.1. Staff Report No. 26-06-24-BOD from Dalia AI-Ali,
Manager, Engineering Services regarding Engineering
Review Process Follow-up
Recommendation:
3
Page 117 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
Approved by Consent
RESOLVED THAT: the Board of Directors receive Staff Report
No. 26-06-24-BOD regarding the follow-up from Staff Report
No. 21-05-24-BOD Engineering Review Process
12.4.2. Staff Report No. 27-06-24-BOD from Sheryl Flannagan,
Director, Corporate Services regarding 2025 Draft Budget
Recommendation:
RES: 49-24
Moved by: Cllr. Rick Schell
Seconded by: Cllr. Gary Harvey
RESOLVED THAT: Staff Report No. 27-06-24-BOD regarding
the NVCA's 2025 Draft Budget be approved; and
FURTHER THAT: the Board of Directors receive the 2025 draft
budget for consideration; and
FURTHER THAT: staff be directed to distribute the 2025 Draft
Budget booklet to municipalities for the consultation period.
Carried;
12.4.3. Staff Report No. 28-06-24-BOD from Kyra Howes,
Director, Conservation Services regardingReview of
Conservation Areas Strategy Vision & Objectives
Recommendation:
Approved by Consent
RESOLVED THAT: The Board of Directors receive Staff Report
No. 28-06-24-BOD for information.
12.4.4. Staff Report No. 29-06-24-BOD from Maria Leung, Senior
Communications Specialist regarding Communications
Report - August 10, 2024 - September 12, 2024
Recommendation:
Approved by Consent
RESOLVED THAT: Staff Report No. 29-06-24-BOD regarding
NVCA Communications - August 10, 2024 - September 12,
2024, be received.
13. Notice of Motion
Cllr. Joe Belanger's motion regarding Provincial government temporary
funding duration of the Honda Electrical Vehicle.
Recommendation:
WHEREAS: the Provincial and Federal governments were successful in
attracting and securing a massive 15 billion Honda electric vehicle
expansion project in Alliston Ontario; and
WHEREAS: the NVCA, and the 18 municipalities of the watershed, all
energetically support the project and clearly understand the need to
prioritize this important project; and
4
Page 118 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
WHEREAS: the unintended result of the prioritization of this project will
create a bottleneck within the NVCA engineering department, which will
negatively impact the NVCA's ability to review, approve and issue permits
for the applications received from the 18 municipalities we serve; and
WHEREAS: we know that the Provincial governments mandate is also to
build more homes faster and Simcoe County is growing at an unpresidential
pace; now
THEREFORE: we request that the Federal & Provincial government consider
providing temporary funding for the duration of the Honda Electrical Vehicle
project to facilitate the addition of further engineering support, estimated at
an annual cost of $100,000.00.
Withdrawn;
14. Adjourn
Recommendation:
RES: 50-24
Moved by: Mayor Scott W. Anderson
Seconded by: Vice-Chair Jonathan Scott
RESOLVED THAT: this meeting adjourn at 10:51am to meet again on
October 25, 2024 or at the call of the Chair.
Carried;
5
Page 119 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
pSA�`9!
t
z
n�2sF o�
R�gT�ON P�
NVCA October 2024 Board Meeting Highlights
Next Meeting: November 22, 2024, held virtually
For the full meeting agenda including documents and reports, visit NVCA's website.
the Board of Directors on or before December
NVCA Board approves use of reserves 31, 2024.
to repair New Lowell Dam NVCA's Conservation Areas Strategy included a
The Ministry of Natural Resources' Water and brief history of NVCA's Conservation Lands
Erosion Control Infrastructure Program (WECI) Program, conservation lands objectives and
has granted NVCA $40,000 to repair priority targets and a summary of NVCA's conservation
items identified in the New Lowell Dam Safety lands. The four overarching objectives for
Review, as well as to conduct a preliminary NVCA's conservation areas were Protection,
assessment to assess the feasibility of Education, Engagement and Financial
decommissioning New Lowell Dam. Sustainability.
WECI is a cost-share program, where This strategy assisted with the development of
equivalent matched funding is required. the lands inventory in 2024. Staff will use this
NVCA's Asset Management Plan provides strategy to facilitate the development of NVCA's
$25,000 in 2024 for repair works relating to Strategic Plan and Business Plan and property
New Lowell Dam. The NVCA Board of Directors management plans/master plans for NVCA's
approved the use of an additional $15,000 from properties in 2025.
reserves for the remaining funding match. Conservation Authority Fee Freeze
Regulation Procedures and Fee Policy In support of Bill 23, the More Homes Built
Update Faster Act, 2022, the Minister of Natural
NVCA's Planning and Regulations team updated Resources issued a Minister's Direction
the Regulation Procedures and Fee Policy requiring conservation authorities to not change
document as a result of the enactment of 0. the amount of the fees it charges or the way it
Reg 41/24. determines the fee for programs and services
While much of the regulatory process remains related to reviewing and commenting on
the same, new processes were introduced in planning and development proposals, land use
the regulation and were included in the planning policies or for permits issued by
procedure update. These include administrative conservation authorities.
review, determination of complete/incomplete This direction has been in effect since January
applications, and additional permit exceptions. 1, 2023.
No fees were changed in the update. CAO Hevenor provided the Board of Directors a
summary regarding conservation authority's fee
Conservation Areas Strategy freeze, the impact this is having on CA
operations, and why the Minster should
As part of the changes to the Conservation withdraw the fee freeze.
Authorities Act, NVCA is required to prepare a
Conservation Areas Strategy to be approved by By maintaining the fee freeze, conservation
authorities are falling behind in the ability to
address costs required to carry out planning
8195 8t" Line, Utopia, ON, LOM 1TO ® 705-424-1479 admin@nvca.on.ca
www.nvca.on.ca Page 120 of 125
15.c) Nottawasaga Valley Conservation Authority, Minutes of Meeting held...
and permit review. This includes the need to
hire needed staff to ensure complete timely
reviews are provided, service levels are met or
enhanced, and allowing improvements to
continue throughout the review and approval
processes for plan applications and permits.
Upcoming Events
Tiffin Nature School
At Tiffin Nature School, children aged 2.5 to 10
are invited to explore and connect with the
natural world. We nurture their innate curiosity,
offering immersive outdoor experiences that
inspire discovery and growth.
Dates: Tuesdays & Thursdays until May 29,
2025
Location: Tiffin Centre for Conservation
PA/PD Day Camp Tiffin
Camp Tiffin encourages outdoor exploration,
guided excursions in the forest fueled by
student interest. Every day will be guided by
student inquiry, seasonal changes, and weather
and program availability.
Date: Friday, November 15, 2024 from 9:00
a.m. - 4 p.m.
Location: Tiffin Centre for Conservation
Winter Camp Tiffin
Activities may include wilderness survival skills,
kick sledding, Christmas Bird Count for Kids and
much more!
Date: December 30, 2024, January 2 & 3, 2025
Location: Tiffin Centre for Conservation
8195 81" Line, Utopia, ON, LOM 1TO • 705-424-1479 - admin@nvca.on.ca
www.nvca.on.ca Page 121 of 125
15.d) Correspondence dated October 22, 2024 from the Township of Clearvi...
Clerk's Department
Township of Clearview
Box 200, 217 Gideon Street
Stayner, Ontario LOM 1S0
C L E A R V I E W clerksC�clearview.ca I www.ciearview.ca
T O W N S H I P Phone: 705-428-6230
October 22, 2024
Ministry of Agriculture, Food and Rural Affairs
Hon. Rob Flack
Sent by Email: Rob.Flack@pc.ola.orq
RE: Request for Support — Increase Tile Drain Loan Limit
Please be advised at its meeting held on October 21, 2024, Council of the Township of
Clearview passed the following resolution supporting the Township of Adelaide Metcalfe's
request that the Province consider increasing the maximum annual Tile Drain Loan Limit:
Moved by Councillor Beelen, Seconded by Councillor McArthur, Be It Resolved that
Council of the Township of Clearview hereby support the motion from the Township of
Adelaide Metcalfe requesting that the Province, through the Ministry of Agriculture,
Food and Rural Affairs, consider increasing the maximum annual Tile Drain Loan Limit
to a minimum of $100,000; and,
That Council direct staff to send this support motion to the Honourable Rob Flack -
Ministry of Agriculture, Food and Rural Affairs (OMAFRA), the Association of
Municipalities of Ontario (AMO), the Rural Ontario Municipal Association (ROMA), and
all Ontario municipalities. Motion Carried.
If you have any questions regarding the above, please do not hesitate to contact the
undersigned.
Sincerely,
"I
�U�0
Sasha Helmkay-Playter, B.A., Dipl. M.A., AOMC
Clerk/Director of Legislative Services
cc: Association of Municipalities of Ontario (AMO)
Rural Ontario Municipal Association (ROMA)
All Ontario Municipalities
Page 1of1
Page 122 of 125
15.d) Correspond ate fb 90p b* 2024 from the Township of Clearvi...
Adelaide
n 4 Metcalfe
March 22nd, 2024
The Honourable Lisa Thompson
Ministry of Agriculture, Food and Rural Affairs
11 th Floor
77 Grenville St.
Toronto, ON M5S 1 B3
RE: Township of Adelaide Metcalfe — Request to Increase Tile Drain Loan Limit
Dear Minister Thompson,
On March 18, 2024, the Township of Adelaide Metcalfe Council approved the following
resolution:
WHEREAS farm drainage is of paramount importance in Ontario due to its significant impact
on agricultural productivity and sustainability. Effective drainage systems help mitigate
waterlogging, control soil moisture levels, and enhance soil structure, thereby optimizing
growing conditions for crops;
WHEREAS improved drainage also facilitates timely field operations, reduces erosion, and
minimizes nutrient runoff, contributing to environmental conservation efforts;
WHEREAS Ontario's diverse agricultural landscape, where weather variability is common,
well-maintained drainage systems play a crucial role in ensuring stable yields, economic
viability, and long-term resilience for farmers across the Province;
WHEREAS the Tile Loan Drainage Act, R.S.O 1990, c. T 8 allows for the borrowing of money
for the purpose of constructing drainage works,-
WHEREAS the maximum annual limit for these loans, unchanged since 2004, is currently set
at$50,000.
WHEREAS costs for Tile Drainage has increased markedly since 2004;
NOW THEREFORE the Council of the Township of Adelaide Metcalfe requests that the
Province through the Ministry of Agriculture, Food and Rural Affairs (OMAFRA) consider
increasing the maximum annual Tile Loan limit to a minimum of$100,000.
AND THAT this resolution be circulated the Honourable Lisa Thompson — Ministry of
Agriculture, Food and Rural Affairs (OMAFRA), the Association of Municipalities of Ontario
(AMO), the Rural Ontario Municipal Association (ROMA), and all Ontario municipalities.
2340 Egremont Drive,R.R.#S,Strathroy,Ontario,N7G 3116
Phone(S19)247-3687 Toll Free 1-866-S2S-8878 Fax(S19)247-3411 E-Mail info@adelaidemetcalfe.on.ca
Page 123 of 125
15.d) Correspondence dated October 22, 2024 from the Township of Clearvi...
Your consideration of Council's request is appreciated.
Kind regards,
MUPaelBarnier
Clerk & Manager of Legislative Services
Township of Adelaide Metcalfe
mbarnier!Qadelaidemetcalfe.on.ca
c: Association of Municipalities of Ontario (AMO)
Rural Ontario Municipal Association (ROMA)
All Ontario Municipalities
Page 124 of 125
20.a) 2024-126: Being a By-Law to Confirm the Proceedings of the Council...
The Corporation of the Township of Oro-Medonte
By-Law No. 2024-126
Being a By-Law to Confirm the Proceedings of the Council Meeting held on
Wednesday, November 13, 2024
Whereas Section 5 of the Municipal Act, 2001, S.O. 2001, C. 25, as amended
provides that the powers of the Municipal Council shall be exercised by By-Law,
unless the municipality is specifically authorized to do otherwise;
And Whereas The Council of The Corporation of the Township of Oro-Medonte
deems it expedient that the proceedings at this Council Meeting be confirmed and
adopted by By-Law;
Now Therefore the Council of The Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. That the actions of the Council at its Council Meeting held on Wednesday,
November 13, 2024, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Land Tribunal is required, hereby adopted, ratified and
confirmed.
2. That the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte.
3. That the Mayor/Chair and Clerk/Designate are hereby authorized and directed to
execute and affix the corporate seal to all necessary documents.
4. And That this by-law shall come into force and take effect on the final passing
thereof.
By-Law Read a First, Second and Third time, and Passed this 13th day of
November, 2024.
The Corporation of the Township of Oro-Medonte
Mayor, Randy Greenlaw
Clerk,Yvonne Aubichon
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