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06 16 2004 Council Minutes THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING MINUTES Wednesday, June 16,2004 TIME: 7:03 p.m. 2003 - 2006 COUNCIL Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Marilyn Pennycook, Clerk; Andria Leigh, Senior Planner, Chris Carter, Recreation Co-ordinator Also Present: John Waugh, Sheila Kirkland, Jadeen Henderson, Paul Fleming, Allan Howard, Geoffrey Booth, Darren Jack, Barry Philby 1. & 2. Mayor J. Neil Craig assumed the chair and called the meeting to order, followed by a moment of contemplation. 3. NOTICE OF ADDITIONS Motion No. 1 Moved by Marshall, Seconded by Crawford Be it resolved that the following items be added to the agenda for consideration: 12. REPORTS OF MUNICIPAL OFFICERS: c) Report No. PR 2004-03, Chris Carter, Recreation Co-ordinator, re: Request to Install a New Septic System at Hawkestone Community Hall. d) Report No. PR 2004-04, Chris Carter, Recreation Co-ordinator, re: Request for Exemption - Hawkestone Community Hall Canada Day Parade. 14. COMMUNICATIONS: a) Peter Kingsbury, Minister, Midhurst United Church, correspondence dated June 15, 2004 re: Worship Services - Ora African Church. Carried. 4. ADOPTION OF AGENDA Motion No.2 Moved by Crawford, Seconded by Marshall Be it resolved that the agenda for the Council meeting of Wednesday, June 16 be received and adopted. Carried. 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" None declared. 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of June 2, 2004. Motion No.3 Moved by Crawford, Seconded by Fountain Be it resolved that the minutes of the Council meeting held on June 2,2004 be adopted as printed and circulated. Carried. 7. RECOGNITION OF ACHIEVEMENTS: None. Page 2 Council Meeting Minutes- June 16. 2004 8. PUBLIC MEETINGS: a) Re-Naming and Re-Numbering of Portions of Line 8 South. Correspondence was received from John Sarjeant (dated June 9,2004) and Phil Houghtling (dated June 15, 2004). Andria Leigh, Senior Planner provided an overview of the Re-Naming and Re- Numbering of Portions of Line 8 South. The following persons provided comments: Darren Jack; Barry Philby. There is a tape recording of this meeting available for review in the Clerk's office. Motion No.4 Moved by Marshall, Seconded by Fountain Be it resolved that the information and correspondence presented at the Public Meeting with respect to Re-Naming and Re-Numbering of Portions of Line 8 South be received. Carried. Motion No.5 Moved by Fountain, Seconded by Marshall Be it resolved that the Public Meeting with respect to Re-Naming and Re- Numbering of Portions of Line 8 South be adjourned at 7:24 p.m. Carried. 9. DEPUTATIONS: None. Page 3 Council Meeting Minutes- June 16, 2004 10. CONSENT AGENDA CORRESPONDENCE: a) Lake Simcoe Regional Airport Commission, minutes of April 15, 2004 meeting. b) Lake Simcoe Region Conservation Authority, minutes of April 23,2004 meeting. c) Orillia Public Library Board, minutes of April 28, 2004 meeting. d) Maggie Pemberton, Telecare Office Coordinator, Telecare Orillia Distress Line, correspondence dated May 21, 2004 re: grant/donation letter of appreciation. e) Garth Webb, President, Juno Beach Centre Association, correspondence dated May 25, 2004 re: group brick letter of appreciation. f) P.M. Madill, Regional Clerk, The Regional Municipality of Durham, correspondence dated May 28,2004 re: Juno Beach Centre group brick letter of appreciation. g) Garfield Dunlop, MPP, Simcoe North, correspondence dated June 3,2004 re: letter of appreciation, Funding of Mandatory Health Programs. h) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority, correspondence dated May 31,2004 re: 2004 LSRCA Budget and Municipal Levy (LSRCA Staff Report and 2004 Budget available in Clerk's office). Motion No.6 Moved by Fountain, Seconded by Crawford Be it resolved that the items under the "Consent Agenda Correspondence", as listed below, be received: a) Lake Simcoe Regional Airport Commission, minutes of April 15, 2004 meeting. b) Lake Simcoe Region Conservation Authority, minutes of April 23, 2004 meeting. c) Orillia Public Library Board, minutes of April 28, 2004 meeting. d) Maggie Pemberton, Telecare Office Coordinator, Telecare Orillia Distress Line, correspondence dated May 21, 2004 re: grant/donation letter of appreciation. e) Garth Webb, President, Juno Beach Centre Association, correspondence dated May 25, 2004 re: group brick letter of appreciation. f) P.M. Madill, Regional Clerk, The Regional Municipality of Durham, correspondence dated May 28, 2004 re: Juno Beach Centre group brick letter of appreciation. g) Garfield Dunlop, MPP, Simcoe North, correspondence dated June 3, 2004 re: letter of appreciation, Funding of Mandatory Health Programs. h) Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation Authority, correspondence dated May 31,2004 re: 2004 LSRCA Budget and Municipal Levy. Carried. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. Page 4 Council Meeting Minutes- June 16, 2004 12. REPORTS OF MUNICIPAL OFFICERS: a) Report No. EES 2004-34, Keith Mathieson, Director of Engineering and Environmental Services re: Malcolm and Mary Jane Shiells - Site Plan Agreement - 52 Highland Drive - Parcel 13-1 , Section 51 M-720, Being Lot 13, Plan 51 M-720, Township of Oro-Medonte. Motion No. 7 Moved by Marshall, Seconded by Crawford Be it resolved that Report No. EES 2004-34, Keith Mathieson, Director of Engineering and Environmental Services re: Malcolm and Mary Jane Shiells - Site Plan Agreement - 52 Highland Drive - Parcel 13-1 , Section 51 M-720, Being Lot 13, Plan 51 M-720, Township of Oro-Medonte be received and adopted; that the Township of Oro-Medonte enter into a Site Plan Agreement with Malcolm and Mary Jane Shiells to construct a single family home at 52 Highland Drive, Parcel 13-1, Section 51M-720, Being Lot 13, Plan 51M-720, Township ofOro- Medonte; that the Clerk prepare the appropriate by-law for Council's consideration; and further that Mr. and Mrs. Shiells be notified of Council's decision. Carried. b) Report No. PO 2004-25, Andria Leigh, Senior Planner, re: Removal of Holding Provision - 52 Highland Drive, Concession 4, Plan M-720, Lot 13 (Oro), Township of Oro-Medonte (Shiells). Motion No.8 Moved by Crawford, Seconded by Marshall Be it resolved that Report No. PO 2004-25, Andria Leigh, Senior Planner, re: Removal of Holding Provision - 52 Highland Drive, Concession 4, Plan M-720, Lot 13 (Oro), Township of Oro-Medonte (Shiells) be received and adopted; that the by-law to remove the Holding provision from lands located at 52 Highland Drive, Plan M-720, Lot 13 (Oro), Township of Oro-Medonte be brought forward for favourable consideration; and further that Mr. and Mrs. Shiells be notified of Council's decision. Carried. Page 5 Council Meeting Minutes- June 16, 2004 c) Report No. PR 2004-03, Chris Carter, Recreation Co-ordinator, re: Request to Install a New Septic System at Hawkestone Community Hall. Motion No.9 Moved by Crawford, Seconded by Fountain Be it resolved that Report No. PR 2004-03, Chris Carter, Recreation Co- ordinator, re: Request to Install a New Septic System at Hawkestone Community Hall be received and adopted; that the Project be funded from the Recreation Reserve; that Eisses Bros. Ltd. be awarded the contract in the amount of $18,197.00; and further that the Hall Board and contractors be notified accordingly of Council's decisions. Carried. d) Report No. PR 2004-04, Chris Carter, Recreation Co-ordinator, re: Request for Exemption - Hawkestone Community Hall Canada Day Parade. Motion No. 10 Moved by Marshall, Seconded by Fountain Be it resolved that Report No. PR 2004-04, Chris Carter, Recreation Co- ordinator, re: Request for Exemption - Hawkestone Community Hall Canada Day Parade be received and adopted; and further that an exemption to By-law 99-41 be granted to the Hawkestone Community Hall to hold a Canada Day Parade on Thursday, July 15\ 2004, commencing at 1 :00 p.m. Carried. 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, June 9, 2004. Motion No. 11 Moved by Crawford, Seconded by Marshall Be it resolved that the minutes of the Committee of the Whole meeting held on June 9,2004 be received and the recommendations therein be adopted. Carried. Page 6 Council Meeting Minutes- June 16, 2004 14. COMMUNICATIONS: a) Peter Kingsbury, Minister, Midhurst United Church, correspondence dated June 15, 2004 re: Worship Services - Oro African Church. Motion No. 12 Moved by Hughes, Seconded by Buttineau Be it resolved that the correspondence dated June 15, 2004 fram Peter Kingsbury, Minister, Midhurst United Church, re: Worship Services - Ora African Church be received. Carried. 15. IN-CAMERA: Motion No. 13 Moved by Buttineau, Seconded by Hough Be it resolved that we do now go In-Camera at 8:10 'p.m. to discuss a Personnel Matter. Carried. Motion No. 14 Moved by Hough, Seconded by Buttineau Be it resolved that we do now Rise and Report from In-Camera at 8:35 p.m. Carried. a) Jennifer Zieleniewski, CAO, re: Personnel Matter. Motion No. 15 Moved by Buttineau, Seconded by Hughes Be it resolved that the confidential correspondence dated June 2,2004 re: Personnel Matter (Tim Crawford) be received. Carried. Page 7 Council Meeting Minutes- June 16, 2004 16. BY-LAWS: a) By-law No. 2004-028 Being a By-law to authorize a decrease in the speed limit on certain roads within the Township of Oro-Medonte and to Consolidate and to Repeal By-laws No. 94-62, 95-13, 95-60, 95-74, 98-76, 99-52, 99-76, 2001-001, 2001-040,2001-110,2001-124,2002-121,2003-129, and 2004-029. Motion No. 16 Moved by Hough, Seconded by Buttineau Be it resolved that a By-law to authorize a decrease in the speed limit on certain roads within the Township of Oro-Medonte and to Consolidate and to Repeal By-laws No. 94- 62,95-13,95-60,95-74,98-76,99-52,99-76, 2001-001, 2001-040, 2001-110, 2001- 124,2002-121,2003-129, and 2004-029 be introduced and read a first and second time and numbered By-law No. 2004-028. Carried. That By-law No. 2004-028 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. b) By-Law No. 2004-067 A By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and Malcolm and Mary Jane Shiells described as lands as follows: 52 Highland Drive - Parcel 13-1, Section 51M-720, Being Lot 13, Plan 51M- 720, Township of Oro-Medonte. Motion No. 17 Moved by Fountain, Seconded by Hough Be it resolved that a By-law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, and Malcolm and Mary Jane Shiells described as lands as follows: 52 Highland Drive - Parcel 13-1 , Section 51 M- 720, Being Lot 13, Plan 51 M-720, Township of Oro-Medonte be introduced and read a first and second time and numbered By-law No. 2004-067. Carried. That By-law No. 2004-067 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 8 Council Meeting Minutes- June 16. 2004 c) By-Law No. 2004-072 Being a By-law to remove the Holding symbol applying to lands at 52 Highland Drive, Concession 4, Plan M-720, Lot 13, (Roll #43-46-010-002-03515- 0000) (Shiells) Motion No. 18 Moved by Hough, Seconded by Hughes Be it resolved that a By-law to remove the Holding symbol applying to lands at 52 Highland Drive, Concession 4, Plan M-720, Lot 13, (Roll #43-46-010-002- 03515-0000) (Shiells) be introduced and read a first and second time and numbered By-law No. 2004-072. Carried. That By-law No. 2004-072 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. d) By-Law No. 2004-068 Being a By-Law to Amend By-Law No. 2003-42, A By-Law to Prohibit Heavy Truck Traffic in The Township of Oro-Medonte. Motion No. 19 Moved by Buttineau, Seconded by Hough Be it resolved that a By-law to Amend By-Law No. 2003-42, A By-Law to Prohibit Heavy Truck Traffic in The Township of Oro-Medonte be introduced and read a first and second time and numbered By-law No. 2004-068. Carried. That By-law No. 2004-068 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 9 Council Meeting Minutes- June 16, 2004 e) By-Law No. 2004-069 A By-law to permanently close a portion of the original road allowance known as Lakeview Avenue, Plan 949, (former Township of Orillia, Southern Division), more particularly described as Part 2, Plan 51R-19595, Township of Oro-Medonte, County of Simcoe. Motion No. 20 Moved by Hughes, Seconded by Hough Be it resolved that a By-law to permanently close a portion of the original road allowance known as Lakeview Avenue, Plan 949, (former Township of Orillia, Southern Division), more particularly described as Part 2, Plan 51 R-19595, Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-law No. 2004-069. Carried. That By-law No. 2004-069 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. f) By-Law No. 2004-070 A By-law to permanently close a portion of the original road allowance known as the portion of Beach Road fronting Lots 20-27, Plan 949, (former Township of Orillia, Southern Division), more particularly described as Part 1, Plan 51 R-32488, Township of Oro-Medonte, County of Simcoe. Motion No. 21 Moved by Hughes, Seconded by Buttineau Be it resolved that a By-law to permanently close a portion of the original road allowance known as the portion of Beach Road fronting Lots 20-27, Plan 949, (former Township of Orillia, Southern Division), more particularly described as Part 1, Plan 51 R-32488, Township of Oro-Medonte, County of Simcoe be introduced and read a first and second time and numbered By-law No. 2004-070. Carried. That By-law No. 2004-070 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. Page 10 Council Meeting Minutes- June 16, 2004 g) By-Law No. 2004-071 Being a By-law to Designate Community Safety Zones. Motion No. 22 Moved by Hough, Seconded by Buttineau Be it resolved that a By-law to Designate Community Safety Zones be introduced and read a first and second time and numbered By-law No. 2004-071. Carried. That By-law No. 2004-071 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Deferred. 17. CONFIRMATION BY-LAW NO. 2004-039 Motion No. 23 Moved by Hough, Seconded by Hughes Be it resolved that a by-law to confirm the proceedings of the Council meeting held on Wednesday, June 16, 2004 be introduced and read a first and second time and numbered By-law No. 2004-039. Carried. That By-law No. 2004-039 be read a third time and finally passed, be engrossed by the Clerk, signed and sealed by the Mayor. Carried. 18. QUESTIONS AND ANNOUNCEMENTS Page 11 Council Meeting Minutes- June 16, 2004 19. ADJOURNMENT Motion No. 24 Moved by Buttineau, Seconded by Hough Be it resolved that we do now adjourn at 8:40 p.m. Carried. Page 12 Council Meeting Minutes- June 16, 2004