03 05 2003 Council Agenda
TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, MARCH 5, 2003
TIME: 7:00 P.M.
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1. OPENING OF MEETING BY THE MAYOR
2. PRA YERlCONTEMPLA TION/REFLECTION
3. NOTICE OF ADDITIONS:
4. ADOPTION OF AGENDA:
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of February 19, 2003.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10.CONSENT AGENDA CORRESPONDENCE:
a) Trinity, Community Presbyterian Church, correspondence dated February 20,
2003, re: new building.
b) Lake Simcoe Region Conservation Authority, minutes of Board of Directors
meeting, January 24, 2003.
c) Lake Simcoe Regional Airport Commission, minutes of January 23,2003
meeting.
d) Midland Public Library Board, minutes of January 9, 2003 meeting.
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e) Barrie Public Library Board, minutes of October 24,2002 meeting.
f) Barrie Public Library Board, minutes of November 28, 2002 meeting.
g) Barrie Public Library Board, minutes of December 19, 2002 meeting.
h) Orillia Public Library Board, minutes of January 22,2003 meeting.
i) Orillia Public Library Board, consent agenda for February 26,2003 meeting.
j) Simcoe County District School Board, meeting highlights of February 26,2003
meeting.
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11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. ADM2003-16, Jennifer Zieleniewski, CAO, re: Committee of
Adjustment Membership.
b) Report No. EES2003-09, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Canterbury Water
Supply and Treatment - 2002.
c) Report No. EES2003-10, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Cedarbrook Water
Supply and Treatment - 2002.
d) Report No. EES2003-11, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Craighurst Water
Supply and Treatment - 2002.
e) Report No. EES2003-12, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Harbourwood Water
Supply and Treatment - 2002.
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f) Report No. EES2003-13, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Horseshoe
Highlands Water Supply and Treatment - 2002.
g) Report No. EES2003-14, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Lake Simcoe
Regional Airport Water Supply and Treatment - 2002.
h) Report No. EES2003-15, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Maplewood Water
Supply and Treatment - 2002.
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i) Report No. EES2003-16, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Medonte Hills Water
Supply and Treatment - 2002.
j) Report No. EES2003-17, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Robincrest Water
Supply and Treatment - 2002.
k) Report No. EES2003-18, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Shanty Bay Water
Supply and Treatment - 2002.
I) Report No. EES2003-19, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Sugarbush Water
Supply and Treatment - 2002.
m) Report No. EES2003-20, Keith Mathieson, Director of Engineering and
Environmental Services, re: Annual Compliance Report - Warminster Water
Supply and Treatment - 2002.
13. REPORTS OF COMMITTEES:
None.
14. COMMUNICATIONS:
a) John E. Anderson, for Shanty Bay Boat Launch Committee, correspondence
re: Shanty Bay Boat Ramp.
15. IN-CAMERA:
None.
16. BY-LAWS:
a) By-law No. 2003-014
Being a by-law to authorize the execution of a
Tax arrears extension agreement.
17.CONFIRMATION BY-LAW NO. 2003-015.
18. QUESTIONS AND ANNOUNCEMENTS:
19. ADJOURNMENT:
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ADDENDUM
COUNCIL MEETING
Wednesday, March 5, 2003
12. REPORTS OF MUNICIPAL OFFICERS:
n) Report No. ADM2003-17, Jennifer Zieleniewski, CAO, re: Proposed African Church
Wedding - June 21/03.
13. REPORTS OF COMMITTEES:
a) Minutes of Committee of the Whole meeting, February 26,2003.
14. COMMUNICATIONS:
b) Correspondence re: OPA, UCCI Property, Conc. 5, Pt. lots 26 to 28, Township of
Oro-Medonte (Joint Public Meeting - County of Simcoe, Township of Oro-Medonte,
March 3, 2003).
i) Simcoe County District School Board, Holly Spacek, Planning Officer.
ii) Paul and Marion Elliott.
iii) Jon Oelrichs.
iv) Simcoe Muskoka Catholic District School Board, Kristin Dibble Pechkovsky,
Acting Manger of Planning.
v) lake Simcoe Region Conservation Authority, Kevin C. Kennedy, Manager,
Planning.
vi) W.J. McMechan.
15. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: legal Matter.
b) Jennifer Zieleniewski, CAO, re: legal Matter.
.Tr'w\&~
o ~CSY\ . \ C)~
O-~C\
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Community Presbyterian Church Carey Nieuwhof, Pastor
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.110 Lin~} South, Box 8, Oro,o~tarioLi)L 2XO
. .705-487-1998 .info@tJ;initycommunity.org .
Mayor J~ Ne.iI Craig
.The TownshipofOro Medonte
P.O.BQX 100 .
Oro, Ontario
LOl 2XO
. February 20, ,2003
Dear Mayor Craig:
We want to thank you and members of .Council.who joined us for the' dediCation service of our
new building on February ~h. . Your presence, words of congratulation, and especially your
support during thecQnstruction phase of ourfacility ar~: sincerely appreciated. '
We welcome you; indeed all our neighboursat the Township office~,. to join us any Sunday at.
9AM or 11:00 AM and midweek, on Wednesdays, at 7:00 PM~ It is our prayer thatthis facility
will be well used in this cOmmunity,forworship and recreation, and that everyone will sense .
. the peace 'and welcome ofGod\Yhenthey enter here~:
Weare so grateful for what God is doing in. our midst. For being so kind to us as we embark in
this new time inou~history,wethank you! .
.May God's pe.ace and power greet you each day.
In Christ,
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Our Mission: To be a Community that whole-heartedly loves, serves and shares Jesus Christ with each other and the world.
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(I . LAKE SIMC;OE REGION CONSERVATU)N,p,u'}1:je>R,lrv,' ,.... (;,:jJi:,'. .
, .... -. . MEETING NO BOD-01-03 "''.~'d'''''':.':..::' .. ., :.,:,:;- .
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. ~; . frl~ay,January24 ,2003-.9:.QOa.m.' . .- ...'.; /~:.~.
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'. The TO'W~ of Ea~t.<3~~,;illimb~ry' .' .-::-.:....., .:'.' ..: : .:::.>.... ." ":.\::: .
19000 Leslie Street :. ,"" .' . .','. ,:. :';"':~:::" ...;....:.:~
. "Ho."an:h~~:.i~NR~Om~\rr,. ,:i;"~}.::I'~~::;:-;,.1r2;:;>\~8
MINUTES':::;...,,:)..:>." ~> ~ ::.::-' .:.\;'>;.~.:~':''':':':..;.'i: .,'....).;:.\ .
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PRESENT:.
R Bridge,.Chair
. Deputy Mayor S. Para, Vice~Chair
:Mayor M. Black. .
.. CouncillorL. Corrigan. .
. J. Dales, Honourary Member
Alderman A. Eadie . .
. Councillor V. Hackson'
. Mayor J..Holec
Councillor G. Lamb
Councillor H. ,Lodwick
. CouncillorP. Marshall '
Councillor S:. Pliakes::
. Councillor W. T eel'
Deputy Mayor.j. West
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STAFF.:. . - ~, . . .
. D. Gayle Wood, C.A.O.lSecretary.:Treasurer
S. Hanson, Director, Corporate Services
A. Leach,' Director, Conservation Land ,
Management. :..' ..' , .
. R. Vqs, Director, Watershed M.anagement ' ..'
. '. M..Walters; Director, Environmental Services
T. Hogenbirk, Manager, Engineering &
. TechnicalServices . " . . . .. .
. G. Casey,'Reco~ding Sec~etary
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. REGRETS: '
CouncillorM.Jordan. .
Councillor N. Snutch "
. 'Mayor T. Taylor, .
. G.R. Richardson, Honourary Member
Mayor R. Stevens
DEPUTATION:.... '.
. Ms..Sylv~ette & Mr. M"-',rray Srown .. .
HEARING:.. .
Mr. Peter Bra.vakis, Woodland Park'
Mr. David White, Woodland Park ..,.
Mr. Tas Candaras;:W.oodland Park
. Mr. Marvin Geist, Alcona:Downs
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1. Disclosure of Pecuniary Interest & the General Nature Thereof.'
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There were no declaration~ of conflict ofj~terest at this meeting. .
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Lake .Simcoe Region Conservation Auth'orit)t
Board of Directors' Meeting" ," . ,
. BOO;'01-03 - Minutes '
January 241".2~03
2.
Minutes
(a) Board of Directors
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Minutes of the Board o{Direc:tors'~eeting' No~ BOD-12~02, held.on"December13th,
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Moved by: '
. Seconded by: .
BOD-03-01
.. Susan Para ,
.Larry Corrigan:, .
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RESOLVED THAT the minutes ofthe Board of
Directors', meeting No. BOD-12~0~,. neld on
.December.13t1" ~002, be adopted. " .
(b) Administrative Committee
'The minutes of the Administrative 'Committee were dealt with under Item 11 (a) of the . .
Agenda in "Closed Session" .as they pertain to confidential personnel matters. '
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, .(c)Conservation Ontario Council
Minutes of the Conservation Ontario Council Meeting' heJd on December .9th, 2002. ..
Moved by:.., .
. Seconded by:
BOD-03':'02
'. Wayne Teel " .
Virginia Hackson .
RESOLVED THAT the minutes of, ,the
Conservation Ontario Council meeting held
on' December' 9th, .2002, . be received .for'
.. . information.
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3. . Adoption of the Agenda'
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Moved by: .
Seconded by:
Harold Lodwick .
Wayne T eel
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. lake .Simcoe Region Conservation Authority .
Board, of Directors' Meeting .,.. .
. BOO-01-03 - Minutes
January 241/1, 2003
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. BOD-03-03' ,
RESOLVED. THAT the Agenda of the Board of . '
.. Directors'. Meeting No.: BOo-01 :-03 held'
January 24t\2003,be adopted as amended to' ...
include the Tabled Items and Other Business
,.' . Agenda...
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4. 'Announcements
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"Chair Bridge reviewed th~ Tabled Items and Other Busine'ss Agenda advising that it ., .
. . ,i~cludes Chair's Report No,; 08-03-BOD - 2Q02 Report on .the Chair's Activities. .,.
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'5. Deputations
The Director, Watershed Management, 'reviewed Staff. Report. No. .Ot-03~BOD .
regarding a number of information requests received by. the Authority from Mrs. . ,
.. Sylviette and Mr. Murray Brown and the Authority's response to those requests.. Sin,ce.,'
the writing of Staff Report No. 01-03-BOo the Authority continues to receive requests;'
from the Brown's. Authority Staff continue to respond to these requests as quickly as ,
,possible given ,current workload and in accc;>rdance with the freedom of,lnfofrnatio"n: :,
. Act. ' .
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Mrs. Sylviette Brown 'addn3ssed the Board Members advising thafshe has' intact
submitted~everal requests for information to the ~Authority :under the' "Freedom of
Information Act", how~ver sh~ will not'be addressing that in her deputation but rather.
..,' wmaddre~s the following' issues: . : , ' . .
,a) Interference with her riparian' .rights by redirection and' acceleration of surface.
, drainage in the identified sub-catc.hment area: . ^ .
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: b) Diminishment of flood storage capacity in floodplain defined and regulated bYthe .
Authority in identified sub-catchment area:: hy,drQlogi,c modeling; and
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c) Injunction and Mandamus muniCipal drain, strategic storm water ponds and removal
.of linkage culverts Qn Frog'Street,road allowance for 1987 .and 2001 drains (no '
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Mrs. Brown spoke to the .above concerns in her presentation andprovideo suggested
resolution to the matters at hand. . .
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Janu'ary 24~, ,2003
Lak{SimcoeRegion Conservatjon Authority.
Board of Directors' Meeting
BOD-01-03 - Minutes: ..
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Following Mrs. Brown's presentation, Deputy Mayor John West asked f6r the Board's
permission to amend the resolution on the table regarding the Brown deputation. The..
Authority's Board Members concurred with this recommendation~ .
Moved by:
. Seconded by:
BOD-03-04
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John West
. .Margaret Black
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RESOLVED THAT Staff Report No.01 ~03-80D
regarding information reque.sts received,from
Mrs. Sylyiette and Mr~. Murray Brown be.
. received for information; and
FURTHER THAT Sylv.ietteandl\.llurtayBrown
be requested to send the LSRCA Boarct what
they wish the Board to do and the reasons
. why, in short form with reference :map, and.
until that is, completed': . no . action' or
. discussion should take place.
Mayor Jeffrey H'ol.ec abstained. from voting on thi~'matter.
6. HearinQs Under'Section 28 of the Conservation Authorities Act
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(a) Woodland Park - A.M'. Candaras Associates Ltd. .
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Chair Bridge read the Opening Remarks~ The Hearing Procedure, .and the Rights ofa
Witness With l3egard to Evidence as it pertains to this Hearing.
The Director, Watershed Management spoke to Staff ReportNo. 02-03-BOD regarding
permit application for PartLot 22, Concession 7, Town of lnnisfill (Woodland Park I-T-
0202) providing information on behalf oftheAuthority and further advising that staff can
not support this application. ". . .... .
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. David White, Solicitor representing Mr. Bravakis provided information to the Board of
Directors regarding the Woodland Development. . .
Mr. Candaras, A.M. Candara~ & Associa.tes, spoke to the' engineering aspect of the
application. . .
. In. an effort. to clarify the Authority's position. regarding this application, the. CAO
. provided the following synopsis. .
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.. Lake Simcoe Region Conse~ation AuthoritY
Board of Directors' Meeting,
800-01-03 - Minutes
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January 24th, 2003
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. Thfs is the second time this applicant has 'appeared before the Authority's Board of
Directors. . At the first deputation, Authority staff provided comments on what
development could be supported identifying the floodplain, watercour'seand wetlands.
Based on the information provided at that deputation, Authority Board Members visited
the site in questio.n to determine if tDe concerns were valid. The Board confirmed the
. existence of. a wetland and the floodplain and therefore. the wetland issue' has been'
dealt with by this Board,. '..' ,
"At this .second deputation. the Applicant is asking to alter, the. watercourse by.
, constructing a 40 metre channel to accommodate the floodpfain. Staff are looking at
. ,this in association with our policies and advise that if this watercourse is altered,. it will
destroy the wetland and fOf,this reason, stan cannot-support this application~
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The CAO advised that what the Board is being asked to consider at this second '
. deputation is whether or not it is acceptable to alter the w,atercourse,
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The Board advised that they cannot consider this application for permit until all :
properties in question (to the east and to thewestof the Woodland Property) are.' ,
represented. The owners or representatives from the remaining two properties need to', .
be present before ~onsidering this further. The CAO .advised the Board that Mr. Geist
.who i~ present. represents Alcona Downs. the property to the west of the Woodland
. site and Mr. Candaras is the engineer for the property to. the east of the. yYoodland site'
and is also p~e.sent. . .
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. Mr. Marvin Geist. Soiicitor representing Alcona Downs. presented to the Board that his.
client fully supports the development of the Woodland site as long as It does not
prejudice the development of Alcona Downs. Mr. Geist further advised that his client
, is ready, to break ground in September because he has followed proper protocol '
throughout this process. He also advised thatreptesentatives from.W oo~Hand Property.
, were rarely in attendance at the public meetings and for that reason they,now find
themselves in the position they are presently in. Mr. Geist would like to have the
consultants of Woodland Park work with all partner~ as this de~elopment moves
forward. .
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The CAO advised the Board that Authority staff concurs with Mr. Geists'.comments
. pertaining to the fact that development outside of the identified "green area" can be
. supported. ' ...
Chair Bridge thanked Mr. Geist for his presentation.
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. January 24"\ 2003
.\.-t;lke Si~coe .RegionCon5erv~tionAuthority . .
Board of Directors' Meeting.
BOD-01-03 - Minutes .
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. Moved by:
Seconded by:.
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. John West
. . .' Margaret Black .
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'RES.OL VED THAT Staff Report No. Q2-03-BOD
be received for information; and
.. FURTHER RESOLVED THAT A.M. Candaras ..
. Associates Ltd.. be : . advised. that. .the .
Conservation Authority does not approve' the
.. request from 1500516 Ontario Inc. for a
permit to construct a 40 me~re channel to
accommodate the floodplain as the proposal
does not meetcurrel'lt Provincial or Authority
.. policies as detailed in this report.
. Councillor LarryCorrigan requested information rega'rding the issue of the West Nile
Virus .and if this is being addressed by Developers? . . .
BOD-03,.05
The Director,.Environmental Services, responded that this issue is being raised more
frequently.and that Authority. staff is working with the York R.egion Health Department
. .to address these concerns in relation to the development of Stormwater Management.
.facilities. The Ministry o{the Environment is also addressing this issue. .The Director,
. Environmental Services is presently sitting on the Health Committee and can provide
more information to the Board oil this matter at a Tuturedate. The.CAO advised that the
Conservation Authorities in the GT A are aware of this concern and the Credit Valley
Conservation Authority ~~s taken ~he leadi.fJ de.veloping a strat,eg,y in this regard. .
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-' 7. Fill. Construction & Alterationt<=> Waterways Applications
The Director; Watershed Management spoke to the Fill, Construction & Alteration to
.WatelWays Applications Report.. . .... .. .
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(a) Schedule 1
Moved by:
Seconded by: .
. Larry Corrigan
Wayne Teel
BOD-03-06
RESOLVED THAT applications under Section
28 of the Conservation Authorities Act and'.
Ontario Regulation. 153/90, as amended by
. Ontario Regulations 534/91 and 623/94, be
received and approved.
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Lake Simcoe Re:gion Conservation' Auth~rity, ..
'Board of Directors' Meeting: .. .
800-01-03 - Minutes '
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.. January 241h, 2003,. .
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,-8.Correspandence :
The CAO briefly. reviewed the correspondence listed in the agenda a~d extended '.
congratulations to. Councillor Hackson on her receiving the Queen's Go,lden Jubilee
. Medal.' . .
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, '. . M<?vedby:, :~o.hn We,st
Seconded by:". Paul Marshall:.
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BOD-03-07
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RESOLVED THAT the correspandence listed
,in the .)anuary24th, 2003 agenda'be received.
far information.
9. . . ' Monthly Cammunicatians Update.
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.. To be note'd that the agenda shauld read .......Monthly Co.mmunications Update for'the
. period De~ember 1st to 31sl,2002""and no.t."2003".:, : .,. .,. ...":' ' ,
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, The Director: Corpo.rate Services reviewed the Monthly Co.mmunicatlons Update dated
December 151 to. 3151, 2002. The Authority:, .received media coverage' on their
. presentation to Barrie Council regardir'1g the proposed juri~dictional expansio.n.
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Moved by:'. . Virginia Hackson
,Seconded by: . Harold Lodwick .
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BOD-03-08
..RESOLVED 'THAT ,. the Manthly
. Cammunicatians Update, dated December 1st
to. 31 5.\ ~~02, be r~ceived 'f<:>r. inf~~matian..
10. New Business
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a) 2003 Preliminary'Budget - Municipal Respal'1ses .
The Director, Corporate Services presented Staff Report No. 03-03-BOD regarding the,'
municipal responses to the Authority's 2003 Preliminary Budget. Staff have met with
municipal staff and/or presented before. Co.uncil of all. partners. A presentation'is .
scheduled before Durham Regio.nal Council for February41h, 2003.
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January 24th, 2003'
lake Simcoe Region .Conservation Authority
. . Board of Directors' Meeting . . .
:BOD-01;.Q3 - Minutes
The budget was presented with requests for both General Levy and .Capital. The .
. General Levy reflected a 9% increase however York Region has indicated they will
support a 5.4% increase and, based on their comments, staff will be revising the budget
to r~flecta 5A% increase to the GE?neral Levy and .will re-submit to all partners: .
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.' The Capital submission received. approval and York Region provided an additional '
.$300,000 based on funding forthe Oak RidgesMoraine watershed plansand is subject
to having a signed purchase order and an agreed ..plan. Budget' is' still under. .
consideration at Durham. Region. . .
The Director, Corporat& Service recommepds that the budget be revised based on a .
5.4% increase'.. . . .
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. The Director, Corporate S~rvices advised that separate discussions are underway with
the Region of York regarding Office Expansion. Once York Region confirms their'level
of support staff will then meet with aU other partners regarding their financial support.
A meeting is scheduled with Chair Fisch for January 30th, 2003, to discuss our options
.. further. Chair Bridge and Vice Chair Susan Para will attend this meeting. ..
. Moved by:
Seconded by:
Susan Para
John West
BOD-03-09
RESOLVED THAT Staff Report No. 03-03-BOD
on the 2003 Preliminary .Budget - Municipal
Response, be received for information; and
FURTHER THAT the. recommendation
contained therein be approved.
,. b} Adoption of a Regulatory Level for the.
Northern Municipalities
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T.he Director, Watershed Management spoke to Staff Report No. 04-03-BOD which
. recommends the adoption of an appropriate regulatory flood level for the northern
. municipalities. This request is based on the anticipation that the Minister of Natural
Resources will sign the proposed Generic Regulation and that Conservation Authorities
will then have a two year period to update hazard mapping and regulations to bring
them into conformity with the Generic Regulation.. .
Deputy Mayor Susan Para asked what impact the updating of the. mapping will have on
Authority staff and finances. The Director, Watershed Management advised that the
workload needs to be assessed and that the updating will be done either in-house or
. through the serviGes of a consultant. The cost of the updating has been included in the
2003 budget. .
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January ,24th,. 2003 ..
,Lake Simco~ Region C~n5erv~tion Authority
, Board of Directors' Meeting , . "
. BOD-01-03 - Minutes . .
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Moved by: . . .. John West
. Seconded by: '.. ,Paul Marshall
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BOD-03-10. .' RESOLVED THA T.Staff ReportNo. 04-03-BOD'
. regarding the adoption of a regulatory level
..' .' for the northern mu~icipalities' be received
. '. for information; and. ". .
..FURTHERTHAT the Lake : Simcoe Region.'
" Conservation Authority adopt the Timmins
Storm (1961) as the regulatory level .for the
northern' municipalities' . including the:
Township of Oro-Medonte and the Township'
. ofRamara. . ..
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c) Request to' Draw Funds from Educational Reserves ',:.
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The Director, Lahd' ManagemEmtspoke to Staff Report No. 05-03-BOp requesting' . ,
approval to draw funds from the .educational reserve top.urchase a.dishwasher for the ." .
Education Center. .' . . . . .,..:, .' . .
Deputy Mayor John West asked if, in future, quotes received can be included in the'
. Staff Report. ' . . .'. '.
Movedby:. .. ,Larry Corrigan
Seconded by: .. : ;'Jeffrey Holec .
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BOD~03-11 .
. RESOLVED THAT. Staff Report No~ 05-P3~BOD
. .... requesting that approximately $7, 1 OO~OO be ".
. drawn from educational reserves ~e received.'
'.. ...for information; and .
FURTHER THAT the recommendation
cont,ain~d in this Staff Report be approved. . . .'
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d) Educational Services Fees
Director, Land Management presented Staff Report No... 06-02-BOD regarding a
recommendation to increase educational service fees at Scanlon Creek Conservation.
. Area;
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. . lake Simcoe Region Conservation. Authority
Board of Directors' Meeting ... . . . :.
800-01-03- Minutes
-
Janu'a~ 24111, 2003 .;
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Moved by:
Seconded by:
Larry Corrigan ..
Virginia Hackson
SOO-03-12, RESOLVED THAT StaffReportNo~ 06-03-.BOD
. rega.rding increases, to Educational Service
Fees at Scanlon Creek Conservation Area be
.. received for information; and .
.... FURTHER THAT the : recommendations
.:contained in the sh:rffrepC?rt be approved for
implementation in 2003. .
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(e) The Lake Simcoe Water Quality Improvement Program
2002 ProQress Report . . .
.The Director, Enviro'nmental Services presented Staff.Report No. 07 -03-BODregarding.
the Lake Simcoe Water Quality Improvement Program - 2002 Progress Report,
advising that 104. projects were approved under this program and have processed
funding payment for 37 of the projects. Some. projects have be.en deferred to 2003 ,due
'. to lack of municipal dollars available. Sased on a preliminary study, asa result of the
completed projects, it is estimated that a reduction of 1.3 tonnes of phosphorus into
Lake Simcoe was achieved. . . .' - '.. .' . .
Councillor Paul Marshall congratulated the. Director, Environmental Services on this
report and indicated that.a large portion of the cOfTlplete9 projects were septic system
repairs. Councillor Marshall advised that he understood funding has run out for these
. projects and inquired. if there is a resolution in place to deal with these projects. The
Director, EnvironmentarServices advised that the fun,ding received through the Healthy
Futures initiative was divided amongstall the eligible projects and based on there being
additional dollars left in sor:ne of the project areas staff have asked if some funds could
be re-allocated to the septic system 'ca~egory, The Ministry of Agriculture and Food has
advised that this is not possible'and underthe ~003 program: Healthy Futures will not
fund' septic proJects. The alternative would be to use municipal funding to offset the.cost
for the landowner. The problem with septics is that if the system 'is faulty, the owner is
obligated to have it repai~ed. .
,.' '.'
The Board requested clarification on the value of doing Well Abandonment underthe
Healthy Futures program and what impact it has on Lake Simcoe? The Director,
. Environmental Services advis'ed that there is very little impacton Lake Simcoe however
.. this is an excellent project for groundwater and source protection. Wellhead Protection
projects are included at the request of the Ministry of Agriculture and Food.
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Lak~ S'imcoe Region Conservation Authority
.' Board of DirectC1r5' Meeting . .,
BOD-01..Q3 - Minutes .
. .
. . '.'Jariuary24th, 2003'. .' .:
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. Moved by: . Paul Marshall...
: Seconded .by: : . . . . Jeffrey Holec
...
. 800-03-13"
RESOLVED. THAT Staff Report No. 07-03-
'. BOD. regar.ding the. Lake Simcoe Water .
. Quality Improvement. . Program .. 2002
.Progre~s R~p'ort be re~eived for information.
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..11. Other Business:-
'.
. ,
'(h)GarbaQe on Lake Simcoe -Result of Ice Fishing
Councillor P~ul Marshall asked'for some guidance from other Board Members on: how'
. their municipalities are dealing with the problem of garbage ,being left on Lake Simcoe
as a result of ice fishing. .. . ..
.' .
Other municipalities are certainly' experiencing the same difficulties. Councillor Loqwick.
advised that the Township of Brock .has place~ barrels by the shoreHne ~hich are
managed by town staff. . . ':..' . .'. .. .
There is .also concerns regarding the use of the Lakeps a parking 10(. one vehicle
. owner was seen changing the oil, ~romhis tru.ck allowing the oil to run' onto the ~c~..
The"question wfJ~ a~ked regarding l1aving the Ministry of Natural Resourc~s irwoived '. .
. in issuing provincial offences tickets. The Director, Environmental Services advised that.
unfortunatelyMNR do. not have the::;taff fesour~e~ to dealwit~ this problem. .
. .
. .
The Director, Environmental Services further advised that studies have been performed
. regarding the impact of human waste on Lake Simcoe. Based on the study the amount
. . of phosphorus as a result of the human waste is irysignificant. The ice hut operators are
'90ing 'a great jqb .in d.ealing wi~h the Issue of garba'ge and many of them haVe m~de
. Port-A-Lets available.'Tne rear concern is the debris left on the ice> '. .
. . .
.' . .. . ,"
. .
TheCAO advised that an LS EMS Citizens' Advisory. Committee has. recently been
established and perhaps they can' do some ,.outreach work in their respective
communities regarding this issue. .
.- -. .
. .
Moved by: .
Sec~nded by:
'. Virginia Hackson
Harold Lodwick
"
19
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:, \On ~\ ~ .. '.
. January 241h, 2003
lake Simcoe Region.ConserVat,ion Authority
. Board of Directors' .Meeting .
BOD~1.,03 . - Minutes
.800-0.3-14
. RESOLVED THAT the Authority's Board of.
Directors move to "Closed Session" to. deal
with items 11 (a) of the agenda as it pertains '
... to confidential personnel matters. .
.Moved .by: Virginia Hackson
.Seconded by:.. .. ~effrey Holec. ..
. BOD-02-179
. ..
RESOLVED THAT .the Authority's Board .of
. Directors rise. "Closed Session" and report..
their progress.
(a) Minutes of Administrative Committee
Minutes of the Administrative Co~mittee Meeting No. AC-01~03 h~ld JanuarY 17th, : .
20.0.3, were tabled at this meeting. .
· Moved by:
Seconded by: .
BOD-03-16
Susan Para
..Jeffrey Holec
. , .
. RESOLVED THAT. the minutes of .the
Administrative Committee Meeting No. AC-01-.
03 held. of January 17th, 2003, be adopted, as. .
amended to. request the. Administrative.
.Committee meet to consider a. future.
. . com.pensation strateg.y.
(c) 2002 Chair's Report
Chair's Report No. 08-03-BOO regarding the 20.02 Chair's Report. of Activities. was
tabled at this meeting. . .
. Mpv~d by: ..
Seconded by:
BOD-Q3-17
Virginia Hackson
.Susan Para.
RESOLVED THAT Chair's Report No. 08-03-
BOD regarding 2002 activities be received for
information.
20
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. Lake Simcoe Region Conser.:ation Authority
, Board of DirectQrs' Meeting .
BOO-01-03 - Minutes
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. J.anuaiy 24th, 2003
Adjourn
Moved by
. ~econded by:
Jeffrey Holec
. Susan Para.
. ,The~eeting adjourned at 12:15 p~m. ,
Roy Bridge
Chair.
.'
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D. Gayle ood
. 'Chief Administrative Officerl .
$e.cretary Treasurer
, ,
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H:\GCFiles\BOD Minutes & Agenda 2003\Janu~ry 2003\Minutes BOD 01..Q3~wpd
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21
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RECEIVED
FED ? 5 ?003
ORo-MEDONTE
TOWNSHIP
MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION
HELD ON THURSDAY JANUARY 23, 2003
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
In Attendance:
Commissioners: W. Dickie Staff: W. McArthur, City of Barrie
G. Fernandes M. Drumm, APM
R.Hough
L. Leach
F. Smith
S. Trotter (arrived late - poor weather)
Regrets: M. Childs
W. Gardy
M. Ramsay
CALL TO ORDER
The meeting came to order at 7:05 p.m. and was chaired by W. Dickie.
1.0 MINUTES OF THE DECEMBER 19,2002 COMMISSION MEETING
MOTION: Moved by R. Hough, seconded by F. Smith.
2003-AC-01 "THAT, the minutes of the December 19,2002 Commission meeting,
be approved."
Carried.
CONFIDENTIAL MINUTES OF THE DECEMBER 19, 2002 COMMISSION MEETING
MOTION:
Moved by G. Fernandes, seconded by L. Leach.
2003-AC-02 "THAT, the confidential minutes of the December 19, 2002
Commission meeting, be approved."
Carried.
2.0 BUSINESS ARISING FROM THE MINUTES
No new business was discussed.
3.0 PROPERTIES & COMMERCIAL DEVELOPMENT COMMITTEE
i) As a result of a confidential property matter, the following motion was passed.
MOTION:
Moved by F. Smith, seconded by R. Hough.
2003-AC-03
\()<:..- - ~
"THAT, the Lake Simcoe Regional Airport Commission
meeting move into camera at 7:15 p.m. to discuss a
confidential property matter."
Carried.
CONFIDENTIAL MOTION
2003-AC-04
Unanimous.
MOTION: Moved by G. Fernandes, seconded by F. Smith.
2003-AC-05 "THAT, the Lake Simcoe Regional Airport Commission
meeting move out of camera at 7:35 p.m."
Carried.
ii) W. Dickie reviewed the results of a meeting held on January 17, 2003 with the
Honorable D. Collenette as well as the Honorable P. DeVil/ers. It was further
reviewed that the Mayor of Barrie as well as the Mayor of Oril/ia accompanied W.
Dickie (Deputy Mayor of Oro-Medonte) to the meeting in Toronto. A de-briefing
note is to be prepared by M. Drumm and forwarded to the Mayor's of the
partnering municipalities as well as the respective Commission representatives,
detailing Transport's Canada absolute position of not funding Canadian airports
outside of the strict Airports Capital Assistance Program.
F. Smith reviewed that while Transport Canada will not support the Lake Simcoe
Regional Airport's request for Capital infrastructure funding, other funding
options through the Federal government may be possible. L. Leach further
suggested that the Provincial government be contacted to review the airport's
request.
Upon a final review of the de-briefing note and direction from the Honorable P.
DeVil/er's office, further discussion and direction will be taken.
Hi) Further to Commission Motion 2002-AC-57 (October Commission meeting), M.
Drumm presented a report detailing outlines the development of marketing
strategies. W. Dickie suggested that as a result of the in depth information
provided in the document, that the Commission members review the proposal at
their leisure for discussion at the February Commission meeting.
4.0 FINANCIAL REPORT
i) The November 2002 & YTD Financial Report was reviewed.
MOTION:
Moved by G. Fernandes, seconded by F. Smith.
2003-AC-06 "THAT, the November 2002 & YTD Financial Report be
approved, as presented."
Carried.
ii) The December 2002 & Year-end Draft Financial Report was reviewed.
MOTION:
Moved by S. Trotter, seconded by F. Smith.
2003-AC-07 "THAT, the December 2002 & Year-end Draft Financial Report
be approved, as presented."
2
.1 .' j,
iii)
Carried.
\CJc -3
A final draft of the 2003 Operating & Capital Budget was reviewed. M. Drumm
reviewed that the airport would conclude fiscal 2002 with an operating surplus of
approximately $50,000.00. Pursuant to Commission Motion 2002-AC-71
(December Commission meeting), staff was directed to show this surplus as a
transfer to airport capital reserve accounts. A final 2003 Operating & Capital
budget will be presented at the February Commission meeting.
Staff was given direction to send updated budget information to the Treasurers
of the partnering municipalities.
5.0 NEW BUSINESS/CORRESPONDENCE
i) The airport manager's report was received as information.
ii) All additional correspondence as presented by the airport manager was
reviewed.
6.0 MEETING(S)
The next Commission meeting is to be held on Thursday February 20, 2003 at 7:00
p.m.
ADJOURNMENT
The meeting adjourned at 9:20 p.m.
~
;"......? ../'
-. "Z-(A.JL- -,
M... 'in
Recording Secretary, LSRA Commission
Distribution:
Commission Members
W. McArthur
K.Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
~. . V~?'>'?'/'. '/'/:-." .......--
~~';; --- ~,.-
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W. Dickie --
President, LSRA Commission
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M.P.
A. Caroll, M.P.
G. Dunlop, M.P.P.
I. Brown, City Manager, City of Orillia
L.S.R.A. Tenants
3
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MIDLAND PUBLIC LIBRARY BOARD MEETING
\0 d. - \
DATE: January 9, 2003 LOCATION: Midland Public Library Boardroom
PRESENT: B. Playter, G.A. Walker, L. LaPlume, D. Moore, J. Swick, A. Wilkes, A. Campbell
ABSENT: K. Stewart, R. Allard
STAFF: G. Griffith, Recording Secretary
Page 1 of5
ITEM
#
ISSUE
ACTION
1.
1.1
Call to order
Mr. Playter cal1ed the meeting to order at 7:00 p.m.
1.2 New Board Member
Mr. Playterinfonned the Board of the appointment of a new Board member,
Mr. Robert Al1ard, who was unable to attend due to a family emergency.
1.3 Position of Board Chairman
Mr. Playter drew the Board's attention to a January 2001 motion:
Moved by: D. Moore
Seconded by: L. LaPlume
That the position of Chainnan be a one-year elected position, with the option of
renewal for a second or third year. CARRIED
Mr. Playter asked for the Board's direction.
Moved by: D. Moore
Seconded by: G.A. Walker
That Mr. Playter carry on in the position ofChainnan of the Midland Public
Library Board.
CARRIED
2. Approval of the agenda
Moved by: A. Campbel1
Seconded by: L. LaPlume
That the agenda be approved as distributed.
CARRIED
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\C;,d -~
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 2 of5
DATE: January 9, 2003
LOCATION: Midland Public Library Boardroom
'"",'~ \
ITEM
#
"',.... ISSUE
,
ACTION
u .1
3. Approval ofthe minute'soft~e previous meeting of December 12, 2002
Moved by: L. LaPlume
Seconded by: J. Swick
That the minutes of the Board meeting held on December 12, 2002 be approved CARRIED
4. Business arising from the minutes
4.1 Tiny Township update
Mr. Sainte and Mr. Playter have signed the new Tiny Township contract
for Library service. Mrs. Griffith will check with Penetanguishene and .
Springwater Libraries to confirm that all parties have signed.
5. Approval of the accounts
Moved by: A. Campbell
Seconded by: D. Moore
That the accounts for the month of December 2002 totalling $12,727.91 be
approved.
CARRIED
6. Reports of Board Committees
6.1 Finance Committee - Art Campbell, Chairman
Mr. Campbell presented the board with a statement of the current
budget picture. This statement does not reflect final year-end figures.
The 2003 Budget presentation to Town of Midland Council is
January 29, 2003 at 6:00 p.m. In preparation, the Finance Committee
will meet on Wednesday, January 22, at 11 :00 a.m.
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MIDLAND PUBLIC LIBRARY BOARD MEETING
\C)d - 3
Page 3 of5
DATE: January 9,2003
LOCATION: Midland Public Library Boardroom
ITEM
#
ISSUE
ACTION
6.2 Strategic Planning Committee
There was general agreement that the new Strategic Plan should be
completed in anticipation of the new CEO, Mr. Molesworth's arrival
on April 14, 2003. The Committee will meet Wednesday, January 22,
at 9:45 a.m.
A discussion ensued regarding the current Board's tenn of office
ending with the Municipal elections in November 2003. Mr. Moore
mentioned that the new Ontario Municipal Act contains changes to
the make-up of Public Library Boards. In future, no school board
appointments will be made.
6.3 Fundraising Committee - G.A. Walker, Chairman
The Friends of the Midland Public Library meeting was held
Wednesday, January 8, 2003. Attendance continues to be sparse. Plans
are underway for the May Literary Affair dinner/dance which will be
held May 3, 2003.
The old front doors of the Library were replaced thanks to the
generosity of the Friends. The old doors will be partially refurbished
for auction or sale as a fundraiser. Ideas were discussed regarding the
best way to achieve the greatest monetary return. Mrs. Walker will take
the Board's ideas back to the Friends.
A brass plaque will be placed on the new front doors recognizing the
Friends contribution.
7. New business
7.1 Interim Management of Library
Mr. Playter read a letter from now retired Chief Librarian Justin Sainte
recommending a course of action for management of the Library until
Mr. Molesworth takes up his duties as CEO on April 14, 2003.
Mr. Playter then presented a motion to the Board.
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MIDLAND PUBLIC LIBRARY BOARD MEETING
\Oci-Y
Page 4 of 5
DATE: January 9, 2003
LOCATION: Midland Public Library Boardroom
ITEM
#
7. New business - continued
ISSUE
ACTION
Moved by: A. Campbell
Seconded by: A. Wilkes
That the Board of the Midland Public Library approve an additional 10%
payment of salary over and above the regular rate to Gail Griffith and
Bonnie Reynolds for acting as interim management team until such time as
two weeks have elapsed from the start date of the new CEO. This shall be
retroactive to Thursday, January 2, 2003.
CARRIED
The Board also directed Interim Manager, Mrs. Griffith to bring in the
part-time Staff for extra paid hours as needed during this period.
Mr. LaPlume suggested that perhaps an open letter to the Staffftom the Board
could be sent expressing the board's support.
7.2 New CEO Official Announcement
The Board was in agreement that an official announcement of the hiring
of the new CEO should wait until his arrival. I~ was also agreed that an
item be sent to the newspapers regarding Mr. Sainte's retirement. This
will also include a mention of Mr. Molesworth as his replacement.
8. Information
8.1 Chief Librarian's Report
Mrs. Griffith reported that a retirement reception was still being planned
for Mr. Sainte.
Mr. Playter raised the issue of the Library Staffs response to patrons in
medical distress. .
Discussion.
Mrs. Griffith was directed by the Board to inform Staff that an
ambulance should be called for anyone that appeared to be in serious
medical distress. Mr. Playter also asked that future cases be documented
as to date, time and place, etc.
~
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,-,.
MIDLAND PUBLIC LffiMRY BOARD'MEETING \,t;~~~~r<~<,
, .' .. ,,~,*., ';::~;";:"'f.,,~';,:i.',~i:""'<'"j;'!'',"~''' .:;f(pageS of 5
@~DATE: January 9, 2003 LOCATION: Midland Public Librar)rBoardroom ';'>/;:21.*i.;;:".c:t:::::
.',
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",. ".. --'-,' .._-'.....-~,.~.:.... ..".,. " '.', .....'::".":' "':.~...>>;"' ..~. "-..-
ITEM
#
8. Information - continued
ISSUE ,.
,
"y
ACTION
....,;
,-
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8.2
Correspondence
.~. -F:. '-l::;i~-~ ~::'; '.~ ::.,_~::"...: .;,:.:', ;'~"r:~'#?~. ~?~':::-~~:~~~:~ ~~}. ',0 ~~~4i~~:Jk;~jfi;~~~~'~:~~:~;"'~{;}~;?:;,~'~_,~~~: i~':,:.~:~" ::; .~.
Mis. Griffith informed the Board of a memo from the County of Simcoe
inviting Simcoe County Library CEO~s to a'meeting to review the . ,:
findings of the library study committee in'relation'to the future of the
Simcoe County Library Co-operative. Mrs. Griffith will attend on . ':;~ . .
Monday, January 27,,2003. The Board wiU be kept informed;. " ..-
~/.;~ .~~.. ..~-~ ~.'.+';-' '~:;T,:i':;~~~:~~H~~:~1f~~_:.~,'~~'-: ~~': ...".
Other information
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~ .:;-......:. -.". ,-" ,
8.3
...".' .. . .,~~: ",..;-
Mr. Playterraised the Issue of refurbishing ri;e:Bo~droom. Mrs. Walker
agreed to obtain prices and oversee the project.
...
6,
"
Moved by: D. Moore
Seconded by: J. Swick . '
That the Board allocate $1,200.00 to the refurbishing of the 3rd floor Boardroom
and that Mrs. Walker will oversee the project. CARRIED
9. Adjournment
Moved by: D. Moore
That the meeting be adjourned at 8:21 p.m.
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TIME:
7:30 p.m.
MINUTES FOR BARRIE PUBLIC LIBRARY BOARD MEETING # 02-08
DATE:
Thursday, October 24, 2002
LOCATION: Consumer's Gas Board Room
PRESENT: LPlatt (Chair), W.Porter, W.Fraser, M.Shennan, A.Eadie (until 8:50pm),
T.Blain, C.Virgo, A.Davis, H.Betz, J.Ross (Recorder)
ABSENT: V.DeCecco, L.McClean
1. Call to Order
The meeting was called to order at 7:34pm. The Chair introduced a student from a
Museum Management who is studying board meetings as part of her course.
2. Confinnation of Agenda
The agenda was confinned with the addition of OL T A Conference under Item 9
New Business. The heading for Item 7.3 should read October 15 not 25.
3. Conflict ofInterest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #02-07 dated Thursday, September 26,2002
#02-38
EADIE - PORTER
THAT the Minutes of Board Meeting #02-07 dated September 26, 2002
be adopted. CARRIED.
5. Business Arising
None.
6. Report of the Chair
The Gity's Transportation Advisory Committee issued an invitation to the Board
Chair to attend a meeting to review the Transit Strategic Plan on October 30 at
2pm. The Director will also attend.
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7. Committee Reports
7.1 Financial Statements for September 2002
#02-39
PORTER - EADIE
THAT the Financial Statements for September and the bills amounting to
$40,025.32 be approved for payment. CARRIED.
7.2 Finance Committee Minutes #02-03 dated October 8, 2002
#02-40
EADIE - PORTER
THAT the Minutes of the Finance Committee #02~03 dated October 8, 2002
be received. CARRIED.
There was a discussion about the 2003 operating budget and 2004/2005.
projections. A letter will be sent to the City along with the budget when
submitted.
#02-41
VIRGO - BLAIN
THAT the Barrie Public Library Board adopt and submit to the City of
Barrie the 2003 Operating Budget and the 2004/2005 Projections.
CARRIED.
7.3 Finance Committee Minutes #02-04 dated October 15,2002
#02-42
BLAIN - VIRGO
THAT the Minutes of Finance Committee Meeting #02-04 dated
October 15,2002 be received. CARRIED.
#02-43
FRASER - SHERMAN
THAT the Barrie Public Library Board accept the offer of the City Treasury
Department to provide the accounting system for the use of the Library.
CARRIED.
7.4 Planning Committee Minutes #02-06 dated October 20,2002
#02-44
SHERMAN - FRASER
....
THAT the Minutes of Planning Committee Meeting #02-06 dated October 20,
2002 be received. CARRIED.
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\()~ -:)
#02-45
SHERMAN - BLAIN
THAT the Barrie Public Library Board approves BPL policies dated
October 10,2002 as amended. CARRIED.
8. Director of Library Services Report for September
The Director clarified a question about the staircase renovation.
Invoices for the paving stone repairs should be received by the end of the year.
9. New Business
9.1 OLTA Conference
Three Trustees have expressed an interest in attending the OL T A Leadership
Forum on November 9-10,2002 at theValhalla Inn in Toronto. BPL to register
delegates.
10. Other Business
None.
11. Committee Meeting Dates
Community Development - Tuesday, November 19, 2002 at 6:30pm
12. Date of Next Board Meeting
Thursday, November 28,2002 at 7:30pm in the Consumers Gas Board Room
13. Adjournment
:1on to a1?u the meeting at 9: IOpm was made by T.Blain.
~ kit: A
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DIRECTOR'S REPORT
November28th, 2002 for Octob~r, 2002
I PERSONNEL
1. Individual teams comprised of staff representing all areas of the library met to
develop strategies for each of the five strategic directions identified by Board
and Administration as part of the library's strategic planning process.
2. October 30th, Board Chair, (and a quorum of the Board) met with the
Transportation Advisory Committee of City to discuss the Library's
transportation study. The public library was identified to the committee as a
major public building and service destination for people living in Barrie. The
Advisory Committee passed a motion to recommend to the Community
Services Committee that the Eastview transit route be altered to accommodate
a bus stop at the Barrie Public Library. The library agreed to assist the City in
advertising the new bus stop prior to its implementation.
3. October 28th, the library was presented with a Communities in Bloom award
for its roof garden and participation in the program.
4. The Director, Manager of Circulation Services and the Manager of
Infonnation Services met several times to provide guidelines to staff in
managing challenging patrons. Staff is being involved in developing clearer
procedures to better achieve the library's code of conduct policy. A special
infonnation workshop involving Dave Taylor of the Barrie Police as well as
Mandy Hillyard ofthe Simcoe County alliance to End Homelessness is being
planned to help staff. The intent is to empower staff with the means to ensure
that the library is a safe place where everyone can enjoy the library in a
welcoming and non-judgmental environment.
5. Cindy Pomeroy-White attended Frontier College's Reading Circle Conference
in Toronto to share BPL' s success with this program.
6. Ann Andrusyszyn attended the Fall Symposium with guest speaker Lorna
Somers of McMaster University. Lorna Somer spoke on planned gift giving.
7. At the Association of Rural and Urban Public Libraries of Ontario
(ARUPLO), Ann was asked to present the closing session with a talk on
~arketing public libraries.
22
lOt:-5
II INFORMATION SERVICES
1. Anne Dorsey and Cindy Pomeroy- White attended a workshop, Connecting
Young Adults and Libraries: A How to Do It Workshop, in Mississauga on
October 29th presented by Patrick Jones.
2. On October 30, the Library Director, Manager ofInfonnation Services, head
of Children's and Youth Services, Manager Technical Services and Business
Officer met to discuss the expenditure of the material budget. Changes in the
expenditure report to include discount rates were made in order to improve
commitment and order placement time lines and ensure the expenditure of
the budget to meet collection goals.
3. Anne Dorsey evaluated several health websites in preparation for the Health
Online workshop. These sites will be considered for inclusion with the
library's webpage.
4. More funds from the collection budget have been directed to the adult CD
collection reflecting client demand and usage patterns. Given the
completeness of the CD collection, all adult music cassettes will be deleted
before the end of the year and possibly sold in the library's boutique.
5. Cindy Madden has completed a major evaluation and ordering project to re-
vitalize the library's collection of auto repair manuals. This is in response to
client demand.
6. Robyn Zuck investigated the COOL (Consortium of Online Ontario
Libraries) e-book initiative from Southern Ontario Library Services (SOLS).
The program allows a client to borrow a book by either downloading or
reading it on line. However, the range oftitles available, the cost of the
subscription and projected "uptake" by the citizens of Barrie suggest the
library should monitor the program and not consider its implementation until
at least next year.
7. Robyn Zuck ordered "Pages of the Past," from the archives of the Toronto
Star (from 1894) and Canada's Heritage archives of the Globe and Mail
(from 1844). This will be a very popular online service for library users.
8. Patricia Roebuck attended the French Book Fair in Toronto, October 17th.
9. A special collection development project to up-grade the junior portion of the
library's collection resulted in a substantial amount of orders being placed
this month. This included a large number of CD ROMs and several science
and animal reference sets.
........
23
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10. Infonnation Barrie has added 200 records to its database this year to date and
updated another 1494. To date, BPL has 102 more records in its Community
Infonnation Database than it did at this time last year. When compared to
other members of the Simcoe County Community Infonnation Coalition,
BPL has more records than all others combined (Alliston, Collingwood,
Midland,Orillia).
11. To help high schools with a special English project, Anne Dorsey has created
a special bibliography on Teen Social Issues-Fiction that staff will use to
meet student demand.
12. 16 Storytime Kits have circulated for the month of October.
13. Clients have made many favourable comments about the library's newer
system for labeling the spines on Fairy Tale titles.
14. Cathy Bodle conducted a training session October 16th on effective. searching
in the Infonnation Barrie Community Database for City Hall Clerk's Office
staff. Staff at City Hall answer e-mail inquiries through "cityinfo" and are
delighted with the training because use of the Infonnation Barrie database
helps provide much of the needed infonnation. Cathy has been asked to
provide additional training. This may prove to be an excellent partnership
between the library and the City in meeting the infonnation and service
needs of citizens.
15. The Director, Shonna Froebel, Business Librarian and Joy Martin, Manager
Infonnation Services, attended the Grand opening of Career Development
and Communication Centre at City Hall on October 4th. The library is
providing infonnation and resource support for this City program and
Shonna met again with Centre staff on October 28th to provide a list of items
for November career development related topics.
16. Shonna Froebel has finalized the wording on an opinionaire for business
services. Distribution has already started at a number of business events
(SEA (Self-Employment Assistance), Toastmaster, Chamber of Commerce,
etc.).
17. Cindy Pomeroy-White filled 10 book blocks for the Barrie Municipal
nonprofit Housing Authority in October. The number of blocks has
increased from 8 to 10 and requests for the blocks have become more theme
orientated.
18. -'fen nursing homes have received book blocks this month.
..
24
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19. Fourteen schools have been confinned for the 2003 Battle of the Books. The
winner of the battle of the Books Logo Contest was a student from West
Bayfield Elementary School. Jane Salmon has made contact with all of the
Teacher-Librarians in the Public and Separate Schools in Barrie and Oro-
Medonte.
..,
20. Jane Salmon was invited by the Teacher-Librarian at S1. John Vianney to
spe.ak to parents at the school's pajama party night for grade one students.
Jane spoke to 35 parents about the importance of reading to their children
and the value of literacy.
21. Kym McOuat arranged a visit from the MacLaren Art Centre during March
Break for We Read To Be Creative and has agreed to do the We Read, You
Draw Program in February during Winterfest.
22. Adult Services staff met October 16 to discuss program plans for January to
March 2003.
23. The drop-in Internet workshops are highly appreciated by clients.
Unfortunately, it requires a high ratio of staff to individual. This makes it
difficult to offer as many workshops as demand would warrant.
24. Anne Dorsey with Nancy Woods's help, led the Children's Internet
Workshop October 16th.
25. The Photography Workshop, offered by Lucy Purdy, completed its last
session October 25th. The participants created the attractive display outside
the 2nd floor office area. It will remain until December 15th.
26. October 22, Janet Graham offered the Protect Your Money program with a
guest speaker from the Ontario Securities Commission. Attendance was high
and participants have requested more workshops.
27. The Reading Circle continues to thrive and now approximately 70 people are
attending. Mike Smith, a local singer, attended one ofthe circles and created
a great success. A waiting list has been created for the winter reading circle.
28. The partnership with the Barrie Storytellers continues and very good
Halloween stores were told to 34 children who attended the Halloween Howl
program.
29. French Story time is popular with 25 attending on October 24th.
tTnfortunately, staffing capacity forces this program to be offered only a few
times a year.
25
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30. The first registered fall session of Preschool Storytime ended this month.
Attendance was very good and feedback positive. Those attending made
special mention about the quality of the "instructors."
31. Drop-in Storytimes are also well attended with an average of 38 people each
session.
32. Bedtime Tales ran for four weeks this month and had a total attendance of
79.
33. Kym McOuat and Jane Salmon are gathering infonnation for planned
Internet Workshops for Parents that stress homework help and safety on the
Internet.
34. Cindy Madden maintained an October "Explore a Writer's Life(Q}Your
Library" display about "how to write" material. It was very popular and if
was difficult keeping material on the display.
35. October has proven to be one of the busiest months for Interlibrary Loan.
Now that the library is able to lend material as well as borrow, requests have
increased. The Interlibrary Loan operation has moved from Infonnation
Services to Technical services to better reflect the technical nature of the
work.
Information Statistics: (October)
2001
2002
Increasenoecrease
In person 4735
Remote (telephone/web) 1592
4996
1336
6%
16%
III CIRCULATION SERVICES
1. The Circulation Services department has developed a Troubleshooting Team
trained on several procedures to solve computer Circulation, Telecirc, Self-
Check, IPAC and rebooting the server. This will be helpful during evenings
and weekends when it is difficult to get vendor and City support.
2. The Page Team leaders met to evaluate the orientation/training provided to
pages in the summer and fall.
...
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3. Two new users of the Visiting Library Service were added in October.
Circulation Statistics: (October)
2001
2002
IncreasenGecrease
Circulation
Self-placed Requests (holds)
Self-placed Renewals
(Web and OPACS)
131,052
1,266
17,707
130,524
5,174
20,075
-1%
308%
13.4%
IV TECHNICAL SERVICES
1. Laurie Wright has been successful in developing Web statistic reports. These
are now available for the first time for the annual suryey.
2. IP AC software installed on library computers is creating an e-mail problem.
City continues to track and work on the problem.
3. Work continues with Epitech on enriched bisac to better integrate the library's
material ordering. The overlay of Marc records on Horizon is now working
satisfactorily.
V COMMUNITY DEVELOPMENT
1. As part of the discussions with the Great White North to bring Dragon Boat
Racing to Barrie, Ann Andrusyszyn met with Fred Andrews, Parks and
Recreation and Jim Farintosh. GWN, to set the racecourse and rough in the
land-area for the event on Kempenfelt Bay. Discussion also took place with
potential sponsors for the event.
2. Ann and Shonna Froebel, Business Librarian met with the Huronia Business
Times to develop an overall view of what this organization can provide BPL
and what the library should target with its business advertising. The Business
Librarian and Ann also met with Bob Cassels to identify business focus
groups to assess the needs of the business c~fIDunity.
\ ,,~ro'
3. On behalf of the library, William Porter'~ttended the Barrie User Group
meeting October 2nd to accept a $1,000 cheque in memory of Joe Smith.
4. Ann and the Director met with the Barrie Food Bank to discuss the library's
participation in the Think Food campaign.
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5. The Planned Giving Counsel of Simcoe County hosted its monthly meeting at
BPL.
6. The Development Officer also facilitated and assisted with the author reading
on tolerance by Eva Olsson, Holocaust survivor, October 16th and the Barrie
Folk society concert featuring Mose Scarlett, October 18th .
7. Ann and Jane Salmon represented the library at the community booth in
Georgian Mall October 26th.
8. Kym McQuat is currently working on compiling contacts to get both a Library
Comer into each school newsletter and to get a link to the Library Website put
on all the school websites. The project completion date is sometime in 2003.
VI VOLUNTEER PROGRAM
1. A Volunteer Recognition Evening for all who have volunteered with the
Library during the past year was held in the library Friday, October 4th. 70
people attended including 36 volunteers. Also in attendance were MP Aileen
Carroll and MPP Joe Tascona. Volunteers were presented with the library's
2002 volunteer pins, certificates from the MPP and a small gift. After the
Recognition Event, Julie Ross met with several community partners who have
placed volunteers at the Library and gave them a small thank you gift.
2. Julie attended a half-day workshop in Midland on Volunteer Position
Descriptions, October 21st.
3. Julie attended the Barrie Association of Volunteer Administrators (BA V A)
meeting October 9th . Several copies of the BA V A list on volunteer
placements for students have been distributed to those looking for volunteer
placements.
4. A total of four new volunteers were added this month. Volunteers were
supplied to assist with preparations for the Halloween Howl as well as take
tickets at the folk concert and author reading.
V olunteer Statistics: (October)
Cafe
Boutique
Collection (shelving)
. 241 hours
167
193
...
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VIII BUILDING
1. City staff have replaced some lights in the library with those of a higher
luminosity to counter customer complaints.
2. City staff are now monitoring the hours of the night custodian. The library
continues to be satisfied with the level of commitment from City custodians.
3. The Air Conditioning Contractor continues to monitor the musty and moldy
smells throughout the building.
4. Heather Betz met with Kathleen Short, City Finance to plan for the transfer of the
library's accounting to the City's accounting system.
5. Heather has also assisted in setting up Easyask on some management computers.
This is the software to enable managers to produce reports off the library's
Horizon computer system.
PREPARED BY
A.Davis
DATE November 28, 2002
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ACTIVITY REPORT FOR THE MONTH OCTOBER 2002
SAME MTH CURR PREY CURR
PREY YR MTH %+/- YTD YTD %+/-
1. CIRCULATION
ADULT
a) Print 58,983 60,980 3.39% 535,571 575,352 7.43%
b) Non-print 19,827 20,129 1.52% 189,542 195,731 3.27%
CHILDREN
a} Print 41,278 39,500 -4.31% 371,060 368,441 -0.71%
b} Non-print 1 0;964 9,'915 -9.57% 101,119' 102,854 1.72%
TOTAL CIRCULATION 131,052 130,524 -0.40% 1,197,292 1,242,378 3.77%
2. INTERLIBRARY LOAN
LENT 157 314 100.00% 1,755 78~ -55.04%
BORROWED 24 263 995.83% 2,036 2,347 15.28%
3. MEMBERSHIP 845 867 2.60% 7,372 7,430 0.79%
TOTAL MEMBERSHIP 71,913 79,425 10.45% 71,913 79,425 8.20%
4. INFORMATION REQUESTS
a) Inforrnation Desk 1 3,752 3,746 -0.16% 31,589 30,190 -4.43%
b} Information Desk 2 1,656 1,772 7.00% 14,837 12,468 -15.97%
c} Information Barrie 899 806 -10.34% 11,827 7,208 -39.05%
TOTAL INFORMATION REQUESTS 6,307 6,324 0.27% 58,253 49,866 -14.40%
5. COMMUNITY SERVICES
Programs & Tours
a} Adult 10 15 50.00% 40 53 32.50%
b) Children 31 50 61.29% 250 361 44.40%
TOTAL PROGRAMS 41 65 58.54% 290 414 42.76%
Attendance
a} Adult 65 116 78.46% 574 572 -0.35%
b} Children 726 1,137 56.61 % 8,280 11,805 42.57%
TOTAL ATTENDANCE 791 1,253 58.41 % 8,854 12,377 39.79%
.,>-
6. PATRON COUNT. 61,235 60,096 -1.86% 567,727 612,142 7.82%
,<:r
7. WEBPAc/DIALPAC 4,003 N/A N/A 39,405 N/A N/A
8. LIBRARY WEB PAGE USE 105,458 94,019 160,194 2,225,577 1289.30%
9. TECHNICAL SERVICES
New catalogued items
a} Adult print 827 1,458 76.30% 11,004 10,703 -2.74%
b} Children print 247 787 218.62% 3,634 5,410 48.87%
c) Adult no~;print 186 216 16.13% 2,079 2,209 6.25%
d} Children non-print 52 163 213.46% 773 1,923 148.77%
Collection size 212,438 215,816 1.59% 212,438 215,816 -1.51%
.
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MINUTES FOR BARRIE PUBLIC LIBRARY BOARD MEETING # 02-09 01~~ >;
DATE:
Thursday, November 28,2002
TIME:
7:30 p.m.
ta{ _ \
LOCATION: Consumer's Gas Board Room
PRESENT: LPlatt, W.Porter, W.Fraser, A.Eadie, M.Sherman, C.Virgo, V.DeCecco,
A.Davis (Chair), H.Betz (Recorder)
ABSENT: T.Blain, L.McClean
1. Call to Order
The meeting was called to order at 7:34pm.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflict ofInterest
None.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #02-08 dated Thursday, October 24, 2002
02-46 SHERMAN - VIRGO
THAT the Minutes of Board Meeting #02-08 dated Thursday, October 24,
2002 be adopted. CARRIED.
5. Business Arising
5.1 Report on OLTA Leadership Forum
W.Porter spoke to his report. C.Virgo spoke on her attendance at the Leadership
Forum.
5.2 OLA Super Conference
--"". .
Board members were requested to notify A.Davis or J .Ross if they wished to
attend.
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5.3 Dragon Boat Fundraising Event
The Director answered questions regarding the report.
#02-47
SHERMAN - VIRGO
THAT the Barrie Public Library Board authorize library staff to move funds
from the Library's Capital Reserve Fund as needed in order to off-set
expenses associated with the Dragon Boat Fundraising Event. CARRIED.
6. Report of the Chair
There will be a stafflboard Seasonal Gathering on December 20.
A sign-up list for Committee membership is being passed around.
The Director reported that the Library entered a float in the Santa Claus Parade
last weekend. All staff are to be commended for the tremendous effort.
The Director spoke about the budget and what could be cut from it.
7. Committee Reports
7.1 Financial Statements for October 2002
#02-48
FRASER - SHERMAN
THAT the Financial Statements for October 2002 and the bills amounting to
$166,200.79 be approved for payment. CARRIED.
7.2 Community Development Committee Minutes #02-02 dated November 19,2002
#02-49
FRASER - DE CECCO
THAT the Minutes of Community Development Committee Meeting #02-02
dated November 19, 2002 be received. CARRIED.
8. Director of Library Services Report for October
The Director's report was reviewed.
9. New Business
None.
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10. Other Business
None.
11. Committee Meeting Dates
At the call of the Chair.
12. Date of Next Board Meeting
Thursday, December 192002 at 7:30 p.m. in the Consumers Gas Board Room
13. Adjournment
~Oii!hadj~X at 9:05pm was made by W t~orter, /') /
c'rrAnf- /~j1J - ~/;J- It{)
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10
DIRECTOR'S REPORT
\a~'-L\
December 19th, 2002 for November, 2002
I PERSONNEL
1. Friday, November 1st, a special evening workshop was held for all library
staff. Speakers included Dave Taylor of the Barrie Police and Mandy Hillyard'
of the Simcoe County Alliance to End Homelessness. The purpose of the
workshop was to ensure that the library is as available and safe for everyone
as possible. The workshop focused on improving the comfort level and ability
of staff to manage behavior in the library, cooperate with police as well as
access services available in the community when interacting with people
requiring non-traditional library services.
2. November 12t\ as part of the library's strategic planning process, Managers
continued to work on developing an action plan after having involved library
staff.
3. November 15t\ the Director visited the County of Simcoe Library
Cooperative.
4. Pauline Landry, Information Barrie Information Assistant, resigned
November 151,2002.
5. Jane Salmon attended the Best of the Best Ontario Library Association
Committee meeting November 11 tb in preparation for the December meeting
to decide on the top 10 Canadian Children's Books in the categories of picture
books, fiction and non fiction.
6. Cindy Pomeroy White wrote and submitted a column for the Barrie Literacy
Council's quarterly newsletter on November 14th.
7. Joanne Comper and Dunja Conroy attended a DynixIHorizon User Group
meeting in Toronto.
8. Pat Lennox took a medical leave from Circulation Desk duties from
November 06 to December 04, 2002.
9. Dunja Conroy completed the Records Management on-line course.
10. Jane Salmon, Ann Andrusyszyn and Julie Ross organized and entered a Float
it:}. the Barrie Santa Claus Parade involving volunteers from within the library
(including the Board Chair) and outside the library. Muskoka Transport
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provided the truck and driver. Industrial Safety Trainers provided the
workspace.to prepare the float.
II INFORMATION SERVICES
1. Robyn Zuck offered all Information Services staff training on the new online
historic Globe and Mail products. It has already been used to assist the
public with great success.
2. Mary McAlpine gave a training session to Infonnation Staff on the features
of the Statistics Canada Web Site and how to access and use E-Statistics to
find detailed infonnation and make graphs.
3. Robyn Zuck, Shonna Froebel and Cindy Madden worked to provide
alternative online subscriptions and reference material to support the
strategic plan.
4. The adult cassette collection will be deleted. This media is no longer
circulating well and the CD collection has been increased substantially in
response to the demand for this fonnat. Withdrawn cassettes will be sold in
the Helen G. Saso Boutique.
5. For reasons of security, the CD and DVD collection will be moved to enable
staff to better monitor its use. It is anticipated that this will take place before
Christmas.
6. Janet Graham prepared 8 Nursing Home book blocks this month. The library
is noticing an increase in the type and range of material being requested
including foreign language materials.
7. Patricia Roebuck has put together a list of all French material to support the
extended French program at Central Collegiate. This was done at the request
and in partnership with the French teacher, Patricia Bolivar, at that school.
8. Jane Salmon and Cindy Pomeroy White met with the International and
Family Literacy Day Coordinator to discuss plans for Family Literacy Day
on January 26t\ 2003. Barrie Public Library will be involved in the event
and Cindy will arrange to celebrate Family Literacy Day at the library.
9. Shonna Froebel attended the Chamber of Commerce meeting November 20th
to continue the distribution of the library's opinionaires in support of
-planning for library business services.
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10. Anne Dorsey organized Teen Read Week (November 23-30th). In total, 525
teens participated. The week was started offby an author visit by Heather
Kirk, author of Warsaw Spring. The winners of the 2002 Teen Read gift
baskets were Nicole Baker and Kyle Bennett.
11. The success of the Book club resulted in Mary McAlpine and Janet Graham
creating a second club.
12. Training in the use of the Library's new catalogue and interface will be
provided to the public at lunchtime this winter and will continue to be open
to everyone including seniors.
13. Patricia Roebuck increased services to Francophones and French language
patrons. The French Storytime on November 16th was a success with over 35
parents and children attending. Fifty French students from Central
Collegiate's extended program were given training on the library's catalogue
and were provided with assistance with their French projects.
14. Several changes were made to the Teen Web pages for Teen Read Week.
15. The teacher strike gave the library a great opportunity to provide library and
reading opportunities to families affected by school closures. Many first
time library users visited the library and were provided with as much
infonnation as possible. A Canadian BINGO program was set up as an
activity for children. A visit by reluctant students from the Y Daycare for
Elem~ntary School Children resulted in many of the "grumblers" asking to
go back to the library.
16. Jane Salmon conducted a Battle of the Books BINGO with the team at
Allandale Heights Elementary School.
17. Yvonne Wilson conducted a one-hour outreach storytime at Mapleview
Heights Elementary School.
18. Kym McOuat worked on proposal letters to all schools to have the Barrie
Public Library added to school homepages.
19. Kym McOuat, as part of an effort to promote Battle of the Books with
teachers, arranged a Battle of the Books BINGO with the Maple Grove
Elementary School for Mid January at Zehrs.
20. Kym also arranged to work with the MacLaren Art Centre again this year for
the Winterfest weekend. Kym will do the We Read, You Draw program
during March Break Birthday Bash 2003.
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21. Nancy Woods conducted Storytime at the Early Years Centre November 22nd
as part of the partnership the library has with the centre.
22. Jane Salmon conducted tours for Raggedy Ann Nursery School and Sunshine
Cooperative Nursery School
Infonnation Statistics: (November)
2001
2002
Increasenoecrease
In person 4201
Remote (telephone/web) 1488
4547
1011
8%
-32%
Drop-In Storytimes, Babytime, Tales for Twos and Threes, Family Storytime,
Toddler Time, Preschool Storytime, Reading Circle, Internet Training French
Storytime,Tours, Outreach and other programs resulted in Barrie Public Library
providing a total of 74 programs in November with 1510 patrons in attendance.
III CIRCULA nON SERVICES
1. Circulation Services staff were forced to charge a patron with theft after the
library's security alarm was set off at the check-out gates.
2. The province's annual survey of the in-house use of library materials was
conducted November 18th to 241b,
Circulation Statistics: (November)
2001 2002 Increasenoecrease
Circulation 127,649 131,780 3%
Self-placed Requests (holds) 1,278 4,812 276%
IV TECHNICAL SERVICES
1. The Infonnation Barrie statistics report has been "redone" to better show
electronic usage.
2. The library continues to experience the "freezing" of computer stations. Work
continues with the City, but the issue may be related to the older version of
software the library continues to use.
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3. The library is working with the City's Computing Help Desk to clarify
procedures and the level of support for system problems that occur during
weekends.
V COMMUNITY DEVELOPMENT
1. Discussions with the Great White North and possible sponsors occurred
during November in support of the' library's decision to proceed with bringing
Dragon Boat Racing to Barrie as a fundraising event for Barrie Public Library.
2. Alexandra from West Bayfield Elementary was the winner of the Battle of the
Books Logo Contest. Colin from Johnson Street Elementary received second
prize. The presentation was photographed to appear in the library's December
newsletter.
3. Ann Andrusyszyn attended the Funders Forum in Midland and the Planned
Giving Counsel of Simcoe County monthly meeting as well as the Association
of Fundraising Professional Congress.
4. On November 4th, Celia Sankar, author of Journey to Joy, spoke in the Angus
Ross Room from 7:00-8:00. A book signing, attended by 65 people, followed
the reading.
5. Anne Dorsey invited a local author, Heather Kirk, to speak to an audience
about writing and about her book, Warsaw Spring, November 23rd. Fifteen
adults and teens attended. Feedback was very positive. Rogers Cable and the
Barrie Advance covered the event.
6. Brenda Jarvis arranged for a visit by author Shane Peacock Saturday,
November 9th. 24 people attended and Mr. Peacock signed copies of his
books. Shane Peacock is a dynamic speaker and enthralled both adults and
children.
VI VOLUNTEER PROGRAM
1. The library received a large donation of books from Mulcaster Mews, a
retirement residence. The books were sold in the Helen G. Saso Boutique.
2. Geoff Sullivan, a library volunteer since 1998, and also a library page, was
presented with an award for Outstanding V olunteerism by a Young Person.
The Young Adult Initiative Program of the United Way of Greater Simcoe
County presented the award.
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15
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3. Julie Ross attended the Barrie Association of Volunteer administrators
meeting November 13th.
4. Julie Ross also attended the Job Fair at Barrie Central Collegiate to see the
display of Matt, a co-op student from Central who is doing a placement at the
Library.
5. A new volunteer for the Boutique was hired as well as three more for shelf
reading.
6. Volunteers were provided to assist with the Shane Peacock Author Reading
event on November 9th and 10 teen volunteers were provided to participate in
the Santa Claus Parade.
V olunteer Statistics:
Cafe
Boutique
Collection (shelving)
(November)
218 hours
142
162.25
VIII BUILDING
1. Work continues on the paving stones. The contractor has removed some of the
old stones that were being retained to act as a pattern to cut the new stone. The
expected completion date is December 13th.
2. Necessary information to enable the library to use the City Finance computer
software has been transferred.
3. No report from Health and Safety Committee.
PREPARED BY
A. Davis
DATE December 19th, 2002
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ACTIVITY REPORT FOR THE MONTH NOVEMBER 2002
SAME MTH CURR PREY CURR
PREY YR MTH %+/- YTD YTD %+/-
1. CIRCULATION
ADULT
a) Print 57,763 59,559 3.11% 593,334 634,911 7.01%
b) Non-print 18,651 20,862 11.85% 208,193 216,593 4.03%
CHILDREN
a) Print 40,581 41,124 1.34% 411,641 409,565 -0.50%
b) Non-print 10,654 10,235 -3.93% 111,773 113,089 1.18%
TOTAL CIRCULATION 127,649 131,780 3.24% 1,324,941 1,374,158 3.71%
2. INTERLIBRARY LOAN
LENT 214 1,003
BORROWED 245 2,592
,
3. MEMBERSHIP 781 812 3.97% 8,153 8,242 1.09%
TOTAL MEMBERSHIP 72,641 80,251 10.48% 72,641 80,251 10.48%
4. INFORMA TIONREQUESTS
a) Information Desk 1 3,435 3,132 -8.82% 35,024 33,322 -4.86%
b) Information Desk 2 1,342 1,860 38.60% 16,179 14,328 -11.44%
c) Information Barrie 911 611 -32.93% 12,738 7,819 -38.62%
TOTAL INFORMATION REQUESTS 5,688 5,603 -1.49% 63,941 55,469 -13.25%
J. COMMUNITY SERVICES
Programs & Tours
a) Adult 0 0 40 53 32.50%
b) Children 46 62 34.78% 296 423 42.91 %
TOTAL PROGRAMS 46 62 34.78% 336 476 41.67%
Attendance
a) Adult 0 0 574 572 -0.35%
b) Children 1,034 1,638 58.41% 9,314 13,443 44.33%
TOTAL ATTENDANCE 1,034 1,638 58.41% 9,888 14,015 41.74%
"'-
6. PATRON COUNT 58,437 69,760 19.38% 626,164 681,902 8.90%
, .
7. WE8~ACIDIALPAC 3,942 N/A N/A 43,347 N/A N/A
8. LIBRARY WEB PAGE USE 112,977 100,745 273,171 2,326,322 751.60%
9. TECHNICAL SERVICES
New catalogued items
a) Adult print 655 1,132 72.82% 11,659 11,835 1.51%
b) Children print 553 3,070 455.15% 4,187 8,480 102.53%
c) Adult non-print 161 356 121.12% 2,240 2,565 14.51%
d) Children non-print 76 190 150.00% 849 2,113 148.88%
Collection size 212,290 218,099 2.74% 212,290 218,099 2.74%
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MINUTES FOR BARRIE PUBLIC LIBRARY BOARD MEETING # 02-~ ~~c:;;.' /'
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DATE:
Thursday, December 19,2002
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TIME:
7:30 p.m.
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LOCATION: Consumer's Gas Board Room
PRESENT: LPlatt (Chair), W.Porter, T.Blain, L.McClean, C.Virgo, V.DeCecco
ABSENT: A.Eadie, W.Fraser, M.Shennan
1. Call to Order
The meeting was called to order at 7:34pm.
2. Confinnation of Agenda
The agenda was confinned with the addition ofItem 6.1 OLA and Item 6.2 OLIA.
3. Conflict ofInterest
None declared.
4. Elections
#02-50
MCCLEAN - BLAIN
THAT Bill Porter be elected Vice-Chair of the Barrie Public Library Board.
CARRIED.
#02-51
DECECCO - BLAIN
THAT Ian Platt be elected Chair of the Barrie Public Library Board. CARRIED.
#02-52
BLAIN - MCCLEAN
THAT the Finance Committee be chaired by Vince DeCecco
and consist of the following members:
Bill Fraser, Catherine Virgo, Lynn McClean and Bill Porter. CARRIED.
#02-53
PORTER - VIRGO
THAT the Personnel Committee be chaired by Lynn McClean
and consist of the following members:
Bill Fraser, Theresa Blain, Bill Porter and Vince DeCecco. CARRIED.
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#02-54
VIRGO - BLAIN
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THAT the Community Development Committee be chaired by
Mark Sherman and consist of the foUowing members:
Catherine Virgo, Theresa Blain, Bi1l Porter and Vince DeCecco. CARRlED.
#02-55
BLAIN - MCCLEAN
THAT the Planning Committee be chaired by Bi1l Porter
and consist of the foJJowing members:
Mark Sherman, Catherine Virgo, Lynn McClean and Theresa Blain. CARRIED.
5. Minutes of Meeting
5.1 Minutes of Board Meeting Thursday, November 28, 2002 #02-09
#02-56
PORTER-DECECCO
THAT the Minutes of Board Meeting #02-09 dated Thursday, November 28,
2002 be adopted. CARRIED.
5. Business Arising
6.1 OLA
W.Porter has been asked to convene one ofthe OLA sessions - "The Role of the
Public Library In Community Development" presented by Marcel Giroux, Chair,
Kingston-Frontenac Public Library Board. Mr. Giroux was the winner of an award for
meritorious trustee.
6.2 OLTA
There is an OLTA Listserv which encourages trustees to discuss topics with each
other.
7. Report of the Chair
The Chair was asked to follow up with a letter to the Transportation Advisory
Committee to thank them for their action in placing a bus stop at the Library.
Momentum is picking up towards having a new branch built. There was an article in
today's Barrie Examiner called "Barrie Library fighting Battle of the Bulge".
It was suggested that surveys be sent home with school children.
8. Committee Reports
8.1 Financial Statements for November 2002
t.
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#02-57
PORTER - DECECCO
THAT the Financial Statements for November 2002 and the bills amounting
to $76,80,4.14 be approved for payment. CARRIED.
9. Director of Library Services Report for November 2002
The Santa Claus Parade was a success. Part of the increase in patron count for
November was attributed to local teachers' strikes. Most of the music cassettes that
were deleted from the collection have been sold at the Boutique. The paving stones
are done and invoices will be paid from 2002 funds.
10. New Business
None.
11. Other Business
None.
12. Committee Meeting Dates
Personnel- Tuesday, January 7, 2003 at 7:30pm
Planning - Thursday, January 9, 2003 at 6:30pm
13. Date of Next Board Meeting
Thursday, January 23, 2002 at 7:30 p.m. in the Consumers Gas Board Room
14. Adjournment
A m~oneeti:~ at 8:15pm was m7 Vince DeCecco,!
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DIRECTOR'S REPORT
January 23rd, 2003 for December, 2002
I PERSONNEL
1. Three representatives from the Ontario Disabilities Association toured the
library at the request of the City's Accessibility Advisory Committee to
evaluate its compliance with access legislation. The committee will be giving
the library a copy of their observations and recommendations. While the
library rated well, recommendations with respect to handicapped parking and
visible disability barriers (marking of fire extinguishers, stair edges and
presence of glass walls) may be made.
2. The Director attended the special Christmas Rotary meeting of the Program
and Information Committee of which he is now a member.
3. December 5, the Director attended the CELPLO meeting in Mississauga.
Robin Cardozo, CEO Trillium Foundation, made a presentation in response to
the Minister's statement that libraries play. a significant role in the
development of communities and should be included for funding from the
Trillium Foundation. CELPLO will work with the province to help design an
appropriate grant program for both the provincial and local level. It was
pointed out that the Trillium Foundation grant program is already over-
subscribed.
4. The Director and Development Officer met with the Barrie Folk Society to
explore the possibility of expanding the already successful partnership. The
library will host "Performance House" each second Saturday for eight months
of the year starting in February 2003 in the Angus Ross Room.
5. The Director has been asked to be part of the Mayor's Task Foree on
Developing a Municipal Cultural Policy for Barrie. The Task Force will work
with the support of the Barrie District Arts Council.
6. Julie Ross successfully completed the SOLS Excel course "Basic Library
Management."
7. Interviews for the Manager, Electronic Services Development and Support as
recommended by the library's administrative review have started.
Recruitment is proving to be a challenge.
8. Joy Martin, Jane Salmon and Cathy Bodle conducted interviews for two
positions in Information Services. Elizabeth Bufton will be leaving the
circulation Department to join Information Services as a Library
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Technician II. The position of Information Barrie Assistant Technician I was
filled by Martha Chown.
9. Cathy Truax and Cathy Bodle are the new Bargaining Unit representatives on
the Health and Safety Committee replacing Elizabeth Maynard and Mary
Urry.
10. Marg Osborne was promoted to Library Assistant I, permanent part-time to
fill the position vacated by Elizabeth Bufton's promotion to Information
Services.
11. The Director and Development Officer attended the Chamber of Commerce
Christmas Trade Show to assist with the business survey being conducted for
the library.
12. December 13t\ the Director, Manager Information Services and Robin Zuck
met with the Ontario Genealogy Society to discuss a common vision for the
future of the already very successful partnership.
13. December 20th, the Seasonal gathering for staff and Board was held at the
library. Staff thanks to the Board for sharing their celebration. Themixed
event is more enjoyable and creates a better team experience.
14. First Aid training started December 3rd and 5th and over the course of the next
year, all staff in most departments will attend this training.
II INFORMATION SERVICE
1. Robyn Zuck included Kym McOuat and Jane Salmon in the Globe and Mail
training this month as the library prepares to offer this electronic product and
service to patrons.
2. Jane Salmon attended a meeting of Ontario Library Association Best Bets
Committee on December 11 tho
3. Jane Salmon is evaluating web sites for inclusion on the Homework Help
section of Kids Comer of the Library web site. This section of the web site
will be revamped by the end of January 2003 in preparation for "your Child
and the Internet" to be offered in January and February.
4. December 13th, Brenda Jarvis presented the library's monthly outreach
program at the Early Years Centre.
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5. Kym McOuat is continuing to work with Liz Irwin at Georgian College to
develop the "Read to be Healthy" program for March break.
6. Nancy Woods had 23 people attend the Cub group tour on December 11th.
7. Yvonne Wilson conducted an outreach Battle of the Books Bingo at West
Bayfield Elementary School. This is part of a plan to visit each participating
school by the end of February.
8. Yvonne Wilson conducted a mini-storytime for Wee Watch Private Home
Day Care.
9. Information Staff are working on "standardized" training for new members to
the department that will be included, as appropriate, in the revised Orientation
and Training for all new library staff.
10. Anne Dorsey has received several donations from the Gideons including.
multilingual and large print copies of the bible.
11. Arrangements have been made with Collier Place to do some outreach
programming for seniors.
12. Cathy Bodle provided a training session on the effective use of the
Information Barrie database to 10 public health nurses at the Health Unit on
December 5th. Cathy anticipates this type of orientation and training outreach
to continue into the New Year.
13. December 6th the library presented Christmas on the Internet. The program is
designed to increase patron searching and navigation skills on the Internet.
14. Shonna Froebel provided a tour for a Job Finding Club December 4th.
15.20 Preschool storytimes were offered in December. Total attendance was 406.
16. This year, Brenda Jarvis presented the "Trim the Tree" Christmas program.
The theme, Victorian Christmas, attracted 27 participants but more joined the
craft and charades segment.
Information Statistics: (December)
2001
2002
Increasenoecrease
In person
Remote (telephone/web)
1864
894
1940
752
4%
-16%
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III CIRCULATION SERVICES
1. DVD and CD display shelves (spinners) were relocated to allow for better
visibility by all staff. Customers will now have easier access to the hold shelf.
2. Another upgrade to the Telecirc server was completed in December. After
renewal of overdue items, a customer can know the amount of the fine during
the same phone call. Epixtech is still working on having Telecirc call
customers with overdue notices and assures the library this has a high priority.
3. The library experienced an increase of 8 new Visiting Library Service (VLS)
customers in December.
Circulation Statistics: (December)
2001
2002
Increasenoecrease
Circulation
101,010
107,666
6%
IV TECHNICAL SERVICES
1. The installation of "system reset cards" is now complete. This has resulted in
a reduction in Online Public Access Catalogue (OP AC) problems. The
updated Sybase version on circulation computers used by staff has improved
perfonnance and reduced "freezing."
V COMMUNITY DEVELOPMENT
1. While attending the Chamber of Commerce Christmas Trade Show to assist
with the library's business survey, the Development Officer also made several
contacts for the future Dragon Boat Festival.
2. The Development Officer hosted the Planned Giving Counsel of Simcoe
County's monthly meeting in the Angus Ross Room.
3. The Development Officer also met with the publisher/general manager of the
Barrie Examiner. In addition to getting support for the Dragon Boat Festival,
the Examiner discussed other ways to assist the Barrie Public Library to raise
community awareness throughout the year.
4. The library hosted the Barrie Folk society concert with J.P. Connier.
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VI VOLUNTEER PROGRAM
1. Julie Ross arranged for the collection of items from staff for the Busby Street
Centre Christmas program. Almost 200 items were delivered.
2. 98 Christmas cards and hand-written personalized messages were sent to all
volunteers.
3. Julie Ross attended the monthly BAV A Christmas lunch meeting.
4. Two new volunteers were trained for the Kozlov Cafe and two more for
Collection Maintenance. Two volunteers were supplied for "Trim the Tree"
program.
V olunteer Statistics: (December)
Cafe 164.5 hours
Boutique 112
Collection (shelving) 120
VIII BUILDING
1. The City has tenninated the current nighttime janitorial contractor. A new
contractor started the last week of December.
2. The paving stone project is complete and invoices have been approved for
payment from 2002 budget funds.
3. Modifications to the spiral staircase for health and safety purposes have been
completed.
4. The required accounting infonnation has been submitted to City Finance to enable
the transfer of the library's accounts to the City's accounting system.
PREPARED BY
A. Davis
DATE January 23, 2003
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ACTIVITY REPORT FOR THE MONTH DECEMBER 2002
SAME MTH CURR PREV CURR
PREV YR MTH %+1- YTD YTD %+1-
1. CIRCULATION
ADULT
a) Print 47,957 48,032 0.16% 641,291 682,943 6.50%
b) Non-print 16,631 19,935 19.87% 224,824 236,528 5.21%
CHILDREN
a) Print 28,001 30,743 9.79% 439,642 440,308 0.15%
b) Non-print 8,421 8,956 6.35% 120,194 122,045 1.54%
TOTAL CIRCULATION 101,010 107,666 6.59% 1,425,951 1,481,824 3.92%
2. INTERLIBRARY LOAN
LENT 4 77 1825.00% 4 1,080
BORROWED 129 150 16.28% 129 2,742
3. MEMBERSHIP 442 422 -4.52% 8,595 8,664 0.80%
TOTAL MEMBERSHIP 73,165 80,653 10.23% 73,165 80,653 10.23%
4. INFORMATION REQUESTS
a) Information Desk 1 2,147 2,209 2.89% 37,171 35,531 -4.41%
b) Information Desk 2 847 866 2,24% 17 ,026 15,194 -10.76%
c) Information Barrie 686 490 -28.57% 13,424 8,309 -38.10%
TOTAl-INFORMATION REQUESTS 3,680 3,565 -3.13% 67,621 59,034 -12.70%
). COMMUNITY SERVICES
Programs & Tours
a) Adult 3 2 -33.33% 43 55 27.91 %
b) Children 15 24 60.00% 311 447 43.73%
TOTAL PROGRAMS 18 26 44.44 % 354 502 41.81%
Attendance
a) Adult 59 19 -67.80% 633 591 -6.64%
b) Children 431 479 11.14% 9,745 13,922 42.86%
TOTAL ATTENDANCE 490 498 1,63% 10,378 14,513 39.84%
"'-
6. PATRON COUNT 44,270 53,210 20,19% 670,434 735,112 9.65%
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7. WEBPAC/DlALPAC 3,618 N/A N/A 46,965 N/A N/A
8. LIBRARY WEB PAGE USE 89,431 77,827 -12.98% 362,602 2,404,149 563.03%
9. TECHNICAL SERVICES
New catalogued items
a) Adult print 931 1,519 63.16% 12,590 13,354 6.07%
b) Children print 793 2,985 276.42% 4,980 11 ,465 130.22%
c) Adult non-print 404 1,515 275.00% 2,644 4,080 54.31%
d) Children non-print 398 508 27.64% 1,247 2,621 .110.18%
Collection size 212,674 218,944 2.95% 212,674 218,944 2.95%
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ORILLIAPUBLICLIBRARY BOARD
MINUTES
JANUARY 22. 2003
A regular meeting of the library board was held in the Children's Services Department of
the Library commencing at 7:34 p.m. .
PRESENT - BOARD -C. Dowd, Chair; J. Swartz, Vice-Chair; A.M. Alexander;
R. Fountain; M. Hill; F.Kreisz; K. McLaughlin; B. Stanton
- STAFF - M. Saddy, Chief Executive Officer
D. Rowe, Director of Technical Services
L. Gibbon, Director of Information Services
T. Chatten, Recorder
ABSENT - J. Francis
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOf-None
CONSENT AGENDA
Members of the Board asked to have Item 3 (a) the Report of the CEO and 3 (d) the
Technical Services Report moved to the Discussion Agenda.
MOTION #2003:01
Moved by J. Swartz, seconded by M. Hill that the consent agenda of the January 22,
2003 meeting be adopted. CARRIED
REPORT OF THE CEO
M. Saddy reported on the situation with RoweCom who is the periodical subscription
provider for the Library. In a news release issued in December 2002 it stated that
RoweCom is no longer able to support magazine subscriptions. The Library has paid
over $9000 to RoweCom for magazine renewals for January to December 2003. Of the
156 magazines supplied to the Library only 13 have been renewed. A meeting will be
held at the Ontario Library Association Superconference to discuss this matter with
other libraries to see if anything can be done to resolve this matter. Staff will report to
the next meeting with any suggestions that may arise. Staff will forward this
information to City Council, and F. Kreisz will inquire if any criminal charges apply in
this case.
M. Saddy also reported on the 2002 budget deficit in the amount of approximately
$10,000. It was suggested. that some of this deficit may be recovered by transferring
money from the reserve fund.
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MOTION #2003:02
Moved by A.M. Alexander, seconded by F. Kreisz that the Board authorize the CEO to
spend up to: .
$3,000 from Reserve Account Book Purchase Fund - Bank Interest.
$5,000 from Reserve Account Book Sales
in order to minimize the deficit from the 2002 budget. LOST
REPORT OF THE DlREcrOR OF TECHNICAL SERVICES
D. Rowe was asked about statistics for Sunday opening. As this is a pilot project being
undertaken until the end of April, a full report will be written and presented for the June
meeting.
REPORT OF FRIENDS OF THE LIBRARY
The Friends are looking forward to 2003 fundraising activities with the next meeting
scheduled for Monday January 27.
REPORTS OF BOARD COMMITIEES AND REPRESENTATIVES
Finance - A committee meeting is to be held Thursday January 23, 2003 at 4:45 p.m.
prior to budget presentation to City Council in February.
Building Steering - A day-long meeting was held January 15 at the Opera House to
discuss issues regarding the Opera House and Farmer's Market and how the Library can
tie into this with expansion. A report of this meeting will be available for the February
meeting.
NEW BUSINESS
Haycock Seminar - The Board broke into two groups to discuss Roles & Relationships
as a follow-up to the seminar attended by C. Dowd and J. Swartz.
Succession Planning - The term of the present Board will expire in November 2003.
This Library Board is one of few that have a term limit for its members. As there are
new members on the Board and several items of unfinished business, the term limit for
members was discussed. Further discussion is needed on this matter as well as a review
of the by-law governing the term.
Adjournment at 10:02 p.m. moved by J. Swartz.
BOARD CHAIR
CHIEF EXECUTIVE OFFICER
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REPORT OF THE DIRECTOR OF CHILDREN'S
AND AUDIO VISUAL SERVICES
JANUARY 2003
Reference
January continues to be a busy month for Children's reference service. Children
are working on speeches, poetry and scief1ce projects. The number of reference
questions handled by Children's Services staff saw a small increase of four per
cent.
Computer use also continues to show growth with a thirty-two per cent increase
over use in January 2002. .
ProQrams
A new ses$ion of Preschool Stories, Tales for Twos and Book Babies began at
the end of January. Registration is good for all the programs.
A number of our programs reached capacity early in the registration period as a
number of caregivers signed up groups of children. To accommodate the
demand and special requirements of caregivers we have added a fifth story time
on Monday mornings for caregivers. The program has been well attended and
allows us to plan programs incorporating children with a wide range in their ages.
We now have more registration space in Tales for Twos and Preschool Stories.
Publicity and Outreach
Material displays this month included Science Fair, Poetry, Winter, Valentines
Day, and New Books.
The January programming brochure was produced.
Professional Development
lee is taking Human Relations and Supervision and Serials from Mohawk
College library Techniques program.
Kelly Smith is taking Introduction to library Services and Introduction to
literature.
Kelly Smith attended a meeting in Barrie sponsored by the Child, Youth and
Family Services Coalition of Simcoe County.
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I.am taking a course on Kid Friendly Web Searching through the Ontario library
Association which runs through February. The results from this course should
provide a good basis for training staff on using and evaluating the internet, as
well as on training children on how to search the Internet safely.
I attended the Ontario library Association Conference in Toronto from January
29 - January 31. My report is attached.
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MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
JANUARY 2003
COD, the steering committee of the Community Development Corporation, is
intending to apply for a grant to implement some of the initiatives discussed
during the OSCOR meetings: a portal for community information. This would be
achieved with the assistance of Information Orillia. The winter/spring edition of .
Discover Ontario's Lake Country was highlighted.
Jayne ran two programmes in January. An information session was held by a
representative from the Alzheimer's Association and Kirk VanBlarcom from Graot
Thornton hosted a session on RRSP's.
J attended a follow-up session to the Virtual Reference Library training which I
participated in last June. Problems encountered by the volunteer Internet site
indexers were discussed and solutions were provided. Most of us just found it
difficult to find the time to search out authoritative sites and do the indexing for
them. But we all agreed to continue with the project. Please take a look at the
site by following the link from the first page of OPL's home page (VRL). Sites are
categorized by broad subject headings which drill down to more specific
information. .
I have provided an outline of my OLA sessions for perusal.
REFERENCE QUESTIONS:
A welcome 10 percent increase in reference queries was experienced this
month, with 2466 questions asked of information staff. Two questions were
received via e-mail and 2 were faxed to the library. Increases were experience in
the high school, post secondary and reader's advisory categories.
USE OF ONLINE PRODUCTS:
The periodical database was accessed 228 times and 45 articles were e-mailed
to library user's home computers.
INTERNET USAGE:
Even though we were not providing training from 9 to 11 a.m., as the CAP grant
has run out, internet usage was still up by 16 per cent
USAGE OF WEB SITE AND FROST PAPERS:
Again the web page statistics are not available, but the "cube" did accumulate
them for the first 14 days of the month: 15597 hits were experienced during that
time period. The Frost Pages were accessed 69 times.
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PROMOTION:
A tour was provided to 8 stude~ts from the YMCA programme for youth. I
demonstrated the OPAC and provided a general orientation to the nonfiction
collection.
VOLUNTEER HOURS:
Volunteers logged 230 hours in the month.
NEWSPAPER INDEX:
1516 news stories and 234 births, deaths or marriages were indexed from the
January editions of the Packet and the Orillia Today. .
COMMUNITY OUTREACH:
InfQrmation Services staff gathered materials for 14 shut-ins in January.
INTERLIBRARY LOANS:
Materials borrowed from other libraries increased by 39 per cent to 121 items:
loans made to other libraries declined by.3 per cent to 114.
GOVERNMENT DOCUMENTS:
Most of Statistics Canada materials are now available only over the Internet.
During January, 52 government documents were added to the collection.
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Report of the Director of Technical Services
January 2003
Administration
The annual Ontario Library Association conference was held at the end of
January in Toronto, and I attended for 2 days. Most of the sessions I went to.
were more practical than inspirational, but a particularly interesting one
wason the library of the future. This is exemplified by the Ironwood Branch
at Richmond Public Library in BC. More information can be found at their
website http://www.vourlibrarv.ca. then chose "About Us", then "Ironwood
Branch."
I have also attached a report on the sessions I attended at OLA.
Circulation
Sundays were quite busy in January, with an average of 320 items being
borrowed on Sundays during the month. What seems to be happening is
that borrowing patterns have shifted, because overall rates remain about
1
the same as last year.
In an effort to create more shelf space in fiction, and to make the collection
more appealing and accessible, I've begun weeding the collection again,
removing unused or underused books, as well as soiled, damaged, and
otherwise disreputable ones. We should also be looking at other methods to
"merchandise" the collection to increase its use.
Technical Processing
Gail Matthews was still off on sick leave, but Kelly Smith has been working
hard doing acquisitions and receiving. Gail's other work has been spread
around through the department, and this has worked so far - but we are
expecting a great number of orders in February, so we may have to modify
our arrangements somewhat, if Gail doesn't make it back soon.
.r
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ORIUJA PUBliC liBRARY BOARD.
MEETING IN TIlE CIDLDREN'S DEPARTMENT OF TIlE liBRARY
WEDNESDAY FEBRUARY 26,2003 AT 7:30 P.M.
Disclosure of Pecuniary Interest and General Nature Thereof
CONSENT AGENDA
1. Approval of the Agenda
3. Managers Reports for January 2003
a) Report of the CEO
b) Children's Services
c) Information Services
d) Technical Services
2. Minutes of January 22, 2003 Meeting
~ COITespondence
a) February 11, 2003 from City of Orima re: Default of Devine Inc. on Magazine
Subscriptions, Council received as informational
5. Report of Board Representative to SOLS
6. Reports of Board Committees and Representatives
a) Personnel & Policy
b) Property
c) Community Relations
d) Strategic Planning
e) Ad Hoc Sunday Opening
7. OLA Conference Reports - M. Saddy
- S. Campbell
- L. Gibbon
- D. Rowe
- C. Dowd
- J. Swartz
DISCUSSION AGENDA
1. Business Arising from the Minutes
2. Discussion with Representatives of Contracting Municipalities
3. Report of Friends of the Library
4. Reports of Board Committees and Representatives
a) Finance - Meetings January 23 and February 12,2003
b) Building Steering - Meeting February 4,2003
5. New Business
a) Haycock Seminar - C. Dowdj J. Swartz
b) Suggestions for Conducting More Effective Meetings - C. Dowd
c) Proposal for Policy Governing Volunteers - M.Saddy
d) Proposal to Solve the Crisis in Periodicals - M. Saddy
e) Proposal to Increase the Mileage Rate - M. Saddy
t) Municipal Role in Grima's Culture - Response?
6. Adjournment
PLEASE NOTIFY CEO I SECRETARY AT ~2~-2~~8 IF UNABLE TO A'ITEND
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Please post and distribute
SCDSB Update 7 - February 26, 2003
Simcoe County District School Board meeting highlights
1170 Highway 26, Midhurst ON LOL 1 XO (705) 728-7570
Curriculum Conference 2003
Marg Holroyd, Conference Chairperson, and
Henry Legge, Past Conference Chairperson,
provided an overview of this year's
Curriculum Conference. Curriculum 2003:
Where Paths Lead... is scheduled to take
place May 1 to 3 at Blue Mountain.
Organized by Simcoe County teachers and
administrators, this conference has been a
showcase of Simcoe County educational
expertise since it was launched in 1978.
Workshops cover a variety of subj ects and
topics for teachers of Kindergarten to Grade
12.
Past keynote speakers have included Lloyd
Dennis, Maude Barlow, Jay Ingram, David
Suzuki, Jack Ramsay, Knowlton Nash and
Jean Chretien. This year's keynote speakers
are Professor David Booth, playwright Dan
Needles, and educator Lynda Pogue.
The John F. Freudeman Excellence in
Curriculum Award is presented annually at
the conference. The Simcoe County teacher
selected to receive this award is an
outstanding teacher who has been nominated
by colleagues.
Further infonnation is. available at the
conference's web site
http://mariposa.scdsb.on.ca/cc/2003
Delegation - Cancellation of School Site
Purchase
On behalf of community members, parent L.
Woodward and parent R. Cunningham
expressed concern about the Board's decision
not to purchase property to build a school in the
Georgian Glen area of Barrie. They noted that
promotional builders' brochures specified that a
school would be built in the area. The parents
cited transportation concerns and overcrowding
in other schools as potential issues if a new
school is not constructed. They delivered a
petition signed by area residents. The Board
declined the purchase of a portion of a property
in the Georgian Drive area that was proposed
as the site for a new elementary school due to
difficulties in obtaining this site section.
School Administrator Transfers and
Appointments
Elementary Principal Transfers
. Gerry Trumpour from Hillsdale to James
Keating, effective March 1.
. Ruth Montgomery to Adjala Central,
effective March 17.
. Beryl Stimpfig from Adjala Central to
Bradford ES, effective March 17.
. Maureen Wilson from Clearview
Meadows to Ardtrea-Cumberland,
effective Aprill.
Elementary Principal Appointment
. Lorna Howlett-Lowe from Forest Hill
(VP) to Clearview Meadows (P),
effective April 1.
Elementary Vice-Principal Transfer
. Cate Sprague from Victoria Harbour to
Huron Park, effective March 1.
Elementary Vice-Principal Appointments
. Leonard Dunkley from Warnica
(teacher) to Forest Hill (VP), effective
April 1.
. Mike LaRochelle from Coldwater
(teacher) to Victoria Harbour (VP),
effective March 1.
CONTINUED ON PAGE 2
Updates are for everyone interested in our public education system.
Information: Debbie Clarke, Communications Officer, (705) 734-6363, ext. 241.
"
\ (:)'\- ~
Please post and distribute
the Ministry of Education in a variety of
Acts and Regulations.
SCDSB UPDATE 7 - FEB 26/03- P.2
School Administrator Eligibility Lists
The Board approved additions to the School
Administrator Eligibility Lists for elementary
principals and elementary and secondary vice-
principals.
SEAC Report
The Special Education Advisory Committee
report referred to staff presentations about
Financial Statements for 2001-2002 and the
2002-2003 Revised Estimates, association
reports, committee reports/updates, Individual
Education Plan Guide for Parents, as well as
staffmg and Intensive Support Amount (ISA)
updates.
Community Relations Committee Report
The Community Relations Committee report
referred to the restructuring of the Board's web
site www.scdsb.on.ca. Board members were
provided with an on-line tour of the site which
was redesigned and expanded to provide
communities with improved access to
infonnationabout Simcoe County's public
education system. Other recent
communications initiatives include the Spring
2003 issue of the Board's newsletter Sharing
Simcoe and the commencement of filming for
an infonnationaVpromotional video about
Simcoe County's public education programs
and schools.
Trustees Suggest Legislative Review
The Board will send a letter to the Minister
of Education and local MPPs suggesting a
legislative review of Regulation 308 and
other Acts and Regulations in light of the
extensive commitment of trustees who,
without additional remuneration, are
required to serve as representatives to
various committees (such as Supervised
Alternative Learning for Excused Pupils -
S.A.L.E.P.- Committee) and panels
(suspension and expulsion) as mandated by
Modified School Year Calendars to be
Forwarded to Ministry for Approval
Modified school year calendars (2003-2004)
for Andrew Hunter Elementary School and
Ernest Cumberland Elementary Schools
were approved and will be submitted to the
Minister of Education for approval.
Board Letter re: Literacy Test
A Board-approved letter will be sent to the
Minister of Education outlining concerns
about the Ontario Secondary School Literacy
Test. The letter will also include SEAC's
recommendation that the OSSLT be
removed as a requirement of graduation for
identified special education studentS except
for gifted students. Further, students who
have learning disabilities should continue to
write the OSSLT only if appropriate
accommodations for testing and provisions
for training to ensure students know how to
use these accommodations are in place.
New Attendance Areas Approved
New attendance areas were approved for
Holly Meadows, W.C. Little, Goodfellow
and Sunny brae elementary schools.
Temporary Educational Assistants Added
Trustees approved the immediate addition of
up to 30 full time equivalent temporary
educational assistants as a transitional
measure.
Tender Report
Trustees approved the following tender:
Hillcrest Public School (Barrie), Phase 2
Alterations, submitted by Shertine
Construction Ltd., Collingwood, in the
amount of$573,000, excluding GST.
CONTINUED ON PAGE 3
Updates are for everyone interested in our public education system.
Information: Debbie Clarke, Communications Officer, (705) 734-6363, ext. 241.
Please post and distribute
\~I~_)
SCDSB UPDATE 7 - FEB 26/03- P. 3
EFSL Program
· The Extended French as a Second
Language program at Forest Hill Public
School will be expanded in September
2003, should sufficient enrollment, the
availability of qualified staff and the
ability to locate portables on site be
confinned.
· An additional EFSL class will be created
at Admiral Collingwood Elementary
School for September 2003 should
sufficient enrollment and the availability
of qualified staffbe confinned.
· Grade 5 EFSL classes at Alliston Union
Public School and Regent Park Public
School will not be started for September
2003 unless confinned enrollment is 24
or greater by March 1,2003;
· Collingwood Collegiate Institute, Twin
Lakes Secondary School, Bradford
District High School and Banting
Memorial High School will offer
Grade 9 EFSL in September 2003,
should sufficient enrollment be
confinned.
School Facility Survey Results
The Ministry of Education School Facility
Survey was completed in the fall of 2002 at
all schools by principals, school councils,
teaching staffs, non-teaching staffs and
students: Respondents rated their school in
the categories of cleanliness, condition,
comfort, access and partnership, based on a
scale of one to four. This year's survey
results indicate that nearly 98% of
respondents rated their school facility as
Satisfactory to Excellent. The significantly
positive results of the surveys reflect the
excellent work of the maintenance and
custodial staff and of the overall teamwork
that exists in SCDSB schools. The results
are available on the Ministry of Education
web site http://sfis.edu.gov.on.ca on a school
by school basis.
Next Meetings
School Services Standing Committee -
Wed., March 5, 2003, 7:30 pm
Central Services Standing Committee -
RESCHEDULED to Wed., March 19, 2003,
7:30 pm
Regular Board - Wed., March 26,2003,
7:30 pm
Updates are for everyone interested in our public education system.
Information: Debbie Clarke, Communications Officer, (705) 734-6363, ext. 241.
\Ju- \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. ADM2003-16 To: Council Prepared By: CAO
Subject: Department: Administration
Council Committee of Adjustment
Membership
C. of W.
Date: March 5,2003
Motion #
R.M. File No. C12010399
Date:
'BACKGROUN~ _
By-law No. 2001-010, "Being a By-law to Appoint a Committee of Adjustment" was enacted on the
17th day of January 2001. Section 2 of the by-law stipulates a composition of five members.
Due to the unfortunate passing of one of the appointed members in February of this year, the
Committee now has four members.
'ANALYSIS: _
Section 3 of By-law 2001-010 states that" Members of the Committee shall hold office for the term of
the Council that appointed them ....." and "Where a member ceases to be a member before the
expiration of his or her term, the Council shall appoint another eligible person for the unexpired
portion of the term".
This appointment would necessitate advertising as well as interviewing candidates for the position on
the Committee. Since 2003 is an election year, the remaining term for a new appointee would be
relatively short. Therefore, it is staffs recommendation that the Committee membership remain at
four members for the remainder ofthe term of Council.
\dC\-d-
I RECOMMENDATIONS:
I
1. THAT this report be received and adopted.
2. THAT the membership of the Committee of Adjustment be four appointees for the remainder
of the Term of Council.
Respectfully submitted,
2
, ~b-\
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-09 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Canterbury Water Supply Environmental Services
C. OF W.: and Treatment - 2002.
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro"'Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31, 2003 and available for inspection by
any member of the public without charge.
Attached is Canterbury's Annual Compliance Report for 2002, which was submitted to the Ministry of
. the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Canterbury Water Supply and
1/ ~ :~..... 1\." ...+h i.oc.nn
. ...,
\d \-) - ~
THE CORPORATION Of THE
148 Line 7 S.. Box 100
Oro. Ontario LOL 2X0
TOWN'01I.IP
r!J/V-or~1dWe
Phone (705) 487-2171
Fax (705) 487-0.133
www.oro-medonte.ca
February 17, 2003
Minjstry..oUhe Environment
54 Cedar Pointe Drive.
Unit #1203
BARRIE, Ontario
L4N 5R7
Re:Canterbury Water Supply and Treatment System
Annual Compliance Report for 2002
Canterbury Water System supplies 17 homes with water from two (2) ground water
source wells.
Permit to Take Water #92-P-3028 issued to the Township of Oro-Medonte, authorizes
the withdrawal of water, expiring December 15, 2011. The combined volume of water
withdrawn from Well #1 and Well #2 shall not exceed 1Q.4 m3(104,544litres) per day.
WATER QUANTITY
. .
Schedules' have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Canterbury system. At no time during 2002 did
the "maximum daily flow" exceed the Permit to Take Water.
The highest daily flow for the year occurred on July 1, 2002 at 48 m3.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed. by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and sixty (260) samples were
tested for "total coliforms" and "fecal coliforms" in 2002. Three (3) test results during the
year had reportable counts of "total coliforms". MOEE Spills Action Centre and the
Simcoe County District Health Unit were notified, resamples were taken, chlorine dose
was increased, and resamples were returned negative. No further actions were
required.
/
. . ./2
. ,
f i4
''I
IJo-3
Page Two
Letter to M.O.E.
Re: Canterbury - Annual Compliance Report for 2002
February 17, 2003 '
To ensure that the free chlorine residual was maintained above 0.2 mg/L in the
distribution system, and a free chlorine residual was available in the distribution system,
12% Sodium Hypochlorite was pumped into the system. A total of 80 litres of 12%
Sodium Hypochlorite was used in the Canterbury system in 2002. .
Daiiy tests for free' chlonne in the treatment plant. arid in the.. distribution' system were
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ASB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by GeoSpec Engineering Ltd.
in order to. satisfy testing parameters for treated water, .as per Ontario Regulation
#459/00. Samples were taken by.GeoSpec Engineering Ltd. and forwarded 'to Lakefield
Research Limited for chemical testing.
The chemical results did not reveal any health related reportable exceedences during
2002. Non-health related elevated hardness values were detected above operational
guidelines of 80 to 100 mg/L in quarterly analyses ranging from 172 to 181 mg/L, and
turbidity above operating guidelines of 1.0(5.0) N.T.U. ranging from 1.04 -1.09 N.T.U.
On April 17, 2002, the Ministry of the Environment issued the Township of Oro-Medonte
an Amended Certificate of Approval #3854-58M5HL. On August 8,2002, the Ministry of
the Environment inspected the Canterbury Water System to confirm compliance with
current legislation, and review of the Certificate of Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by December 31, 2002. The Tender for these upgrades was awarded
to Midland Mechanical in August, 2002 and the work was completed prior to December
31,2002. .
. . ./3
A
~
I Jb-l)
Page Three
Letter to M.O.E.
Re: Canterbury - Annual Compliance Report for 2002
February 17, 2003 .
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on August 8, 2002, Provincial Officer Order #P-
.._._....7 60-037 was issy~~.o r<:!~.~~Q ~~.~_!()_I.!.<?\'\Ii~Q .~()_~_t()._~.~.<?~_r.!1'pI~~~ .~y the! ()~.!!~hip:
> Sampling of Trihalomethanes to be conducted quarterly from the distribution system,
at a point reflecting the maximum residence time. .
This was complied with on August 7, 2002 and November 7,.2002 during quarterly
water quality analyses sampling.
> Sampling of lead to be conducted annually from the distribution system, at a point
reflecting the maximum residence time in the distribution system.
This was complied with on November 7, 2002 during quarterly water quality analyses
sampling. . .
> Ensure that contingency plans and procedures are established and adequate
equipment and materials are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. . on November 7, 2002. Absorbent pads and absorbent booms have also
been stored in the pumphouse to control any chlorine spills that might occur.
> Establish a system to monitor flow rates and daily quantity of water being taken from
each well.
This was complied with by the installation of magnetic flow meters on December 24,
2002 for Well #1 and Well #2.
> Establish a written procedure for the purpose of notifying the Medical Officer of
Health and M.O.E.E.
Complied with on November 7, 2002 by providing the local office of the M.O.E. with a
copy of a written procedure to notify appropriate agencies.
. . ./4
'f
.,."
Page Four
Letter to M.O.E.
Re: Canterbury - Annual Compliance Report for 2002
February 17, 2003 .
\ ~\)-5
~ Establish. and operate a monitoring program to. measure and record static. water
levels once a month, in accordance with Permit to Take Water #92-P-3028.
. .
Complied with in December, 2002 as part of the contract to Midland Mechanical.
. Submersible. bygro~t~tic lev.~tJran$l11i'Uers wer~install~c:I in both of C~nterbury's
wells enabling the recording of static water levels. .
Any further information required with respect to this Compliance Report for the
Canterbury Water System should be directed to the undersigned at (705) 487-2171.
Sincerely,
Keith Mathieson, C.R.S.I. .
Director of Engineering and Environmental Services
KM/ps
Attachments
\dC- \
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-10 Keith Mathieson
I
SUBJECT: DEP ARTMENT:
COUNCIL:
Annual Compliance Report - Engineering and
Cedarbrook Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31, 2003 and available for inspection by
any member of the public without charge.
Attached is Cedarbrook's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for CedarbrookWater Supply and
Treat t for2002.
submitted,
'"
.. THE CORPORATION Of THE
T 0 WN(~lI.I P
r9/V-or7lb~
February 14, 2003
Ministry of the Environment
54 Cedar Pointe Drive
Unit #1203
BARRIE, Ontario
. l4N 5R7
Re:;t3edarbrook;Water Supply and Treatment System
. Annual Compliance Report for 2002
Dear Sir:
\ dc.- ~
148 Line 7 S., Box 1()()
Oro, Ontario LOL 2X0
Phone (705) 487-2171
Fax (705) 487-0133
wWw.oro-medonte.ca
Cedarbrook Water System supplies 24 homes with water from two (2) ground water
source wells.
Permit to Take Water #95-P-5036 issued to the Township of Oro-Medonte, authorizes
the withdrawal of water, expiring. March 31, 2006 for Well #1 and Well #2. The
withdrawal of water is not to exceed 194 m3 per day for each well.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month. and the
"maximum daily flow" per month for the Cedarbrook system. At no time during 2002 did
the "maximum daily floW" exceed the Permit to Take Water.
The highest daily flow for the year occurred on June 30, 2002 at 69 m3.
WA TERQUAlITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical laboratory in Orillia. Two hundred and sixty-four (264) samples were
tested for "total coliforms" and "fecal coliforms" in 2002. Three (3) test results during the
year had reportable counts of "background" greater than "200". MOEE Spills Action
Centre and the Simcoe County District Health Unit were notified, resamples were taken
and returned negative. No further actions were required.
.. ./2
\ 'J c -')
Page Two
Letter to M.O.E.
Re: Cedarbrook - Annual Compliance Report for 2002
February 14, 2002 .
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 170 litres of 12% Sodium
Hypochlorite was used in the Cedarbrook system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution system were.
performed by certified Township Operators using a "Hack Pocket Colorimeter". .
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction witt) an ABS 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical results did not reveal any health related reportable. exceedences during
2002.. Raw water samples obtained from the Cedarbrook well site were found to have
Sodium above 20 mg/L; the concentration of Sodium was 21.1 mg/L..
Although the aesthetic objective of Sodium in drinking water is 200 mg/L, the Medical
Officer of Health was notified that the concentration exceeded 20 mg/L.
On September 23, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #7840-5DTHV7 for the Cedarbrook Water Supply System.
The Ministry of the Environment inspected the Cedarbrook Water System on September
3, 2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
"
Under Section 5, Upgrading . Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by July 1, 2003. The Tender for these upgrades was awarded to
Midland Mechanical in August, 2002. All upgrades, other than stand-by power, have
been completed prior to December 31, 2002.
. . ./3
. \?-c ~Y-
Page Three
Letter to M.O.E.
Re: Cedarbrook - Annual Compliance Report for 2002
February 14, 2002
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on September 3, 2002, Provincial Officer Order
#P-760-038 was issued ordering the following work to be completed by the Township:
~ Ensure that contingency plans and procedures are established and. adequate
equipment and material are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. on November 7, 2002.' Absorbent pads and absorbent booms have been
stored in the pumphouse to control any chlorine spills that might occur.
~ Ensure water sampling and analysis for Trihalomethanes and lead are collected at a
point reflecting the maximum residence time in the distribution system. .
Compliance for Trihalomethanes sampling was completed on August 7, 2002 and
November 7, 2002, and the annual lead sample was completed on November 7,
2002, as required under Section 7(1)(a) of Ontario Regulation #459/00.
~ Establish a system to monitor the flow rate and daily quantity of water being taken
from each well.
Complied with on December 23, 2002 with the installation of magnetic flow meters
for each well. .
. > Sampling of free chlorine residuals and turbidity from the point treated water enters
the distribution system.
Complied with by the installation of a sampling point between house #8 and #12
Cedarbrook Crescent as part of the Tender completed by Midland Mechanical on
December 18, 2002.
Any further information required with respect to this Compliance Report for the
Cedarbrook Water System should be directed to the. undersigned at (705) 487~2171.
HIP OF ORO-MEDONTE
I .
Keit athieson, C.R.S.I. .
Director of Engineering and Environmental Services
KM/ps
Attachments
, d d - I
TOWNSHIP OF ORO-MEDONTE
REPORT
~
DEPT. REPORT NO.: TO: COUNCIL PREP ARED BY:
EES2003-11 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Craighurst Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24,2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms ~nd conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31, 2003 and available for inspection by
any member of the public without charge.
Attached is Craig hurst's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
"
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Craighurst Water Supply and
Treatment for.2002.
\d2- - :J
THE CORPORATION Of THE
148 Line 7 S., Box 100
OW, Ontario lOl lXO .
T 0 W.N.~ Ii. I P
rg/V-or~~
Phone (705) 487-2171
Fax (705) 487-0133
www.oro-medonte.ca
February 18, 2003
Ministry of the Environment
54 Cedar Pointe Drive.
Unit #1203
BARRIE, Ontario
L4N 5R7 .
Re::;;"er~,ighUrstfWater Supply and Treatment System
, Annual Compliance Report for 2002
Craighurst Water System supplies 51 homes with water from three (3) ground water
source wells.
Permit to Take Water Renewal #92-P-3120 for Well #'s 1, 2 and 3 was issued to the
Township of Oro-Medonte on,December 14, 2001, expiring December 15, 2011. The
withdrawal of water is not to exceed 64' m3 for Well #1, 229 m3.for Well #2, and 229 m3
for Well #3, per day. The combined total amount of water taken from Well #'s 1, 2 and 3
shall not exceed 229 m3 per day.. . '
WATER QUANTITY
. Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Craighurst system. At no time during 2002 did
the "maximum daily flow" exceed the Permit to Take Water.
The highest daily flow for the year occurred on June 8, 2002 at 184 m3.
. '
New magnetic flow meters have been installed on each well to record flows from each
well and flow to the distribution system.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and frfty;'five (255) samples were
tested for "total coliforms" and "fecal coliforms" in 2002. There were no adverse results. .
. ../2
Page Two
Letter to M.O.E.
Re: Craighurst - Annual Compliance Report for 2002
February 18, 2002
\~d~3
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 190 litresof 12% Sodium
Hypochlorite was used in the Craighurst system in 2002. . .
Daily tests for free chlorine in the treatment plant and in the distribution syst~m were
performed by certified Township Operators using a "Hack Pocket Colorimeter"~
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket'
Turbidity Meter", in conjunction with an ASS 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in. order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical results did not reveal any health related reportable exceedences during
2002. Raw water samples obtained from the Craighurst well site were found to have
Sodium above 20 mg/L; the concentration of Sodium was between 25.7- 30.3 mglL.
Although the aesthetic objective of Sodium in drinking water is 200 mg/L, the Medical
Officer of Health was notified that the concentration exceeded 20 mg/L.
Non-health related exceedences were reported in raw. samples of Well #'s 2 and 3;
elevated hardness values were detected above operational guidelines of 80 to 100 mglL
in quarterly analyses, ranging from 321 - 358 mg/L.
On October 8, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #7367-:-5E9RLK for the Craighurst Water Supply System.
The Ministry of the Environment inspected the Craighurst Water System on September
12, 2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water. .
"
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by July 1, 2003. The Tender for these upgrades was awarded to
Midland Mechanical in August, 2002. All upgrades have been completed prior to
December 31, 2002. .
.../3
\Q~..-4
Page Three
Letter to M.O.E.
Re: Craighurst - Annual Compliance Report for 2002
February 18, 2002 .
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on September 12, 2002, Provincial Officer Order
#P-538-007 was issued ordering the following work to be completed by the Township:
> Collect quarterly samples of Trihalomethanes from the distribution system at a point .
reflecting the maximum residence time.
Quarterly samples of Trihalomethanes were collected from the distribution system on
August 7, 2002 and November 7,.2002.
). Collect an annual sample of lead from the distribution system at. a point reflecting the
maximum residence time. .
Sample of lead collected from the distribution system was sampled on November 7,
2002.
> Establish a monitoring program to measure and record static well.. levels. once a
month in all production wells. .. .
Complied with in December, 2002 as part of Midland Mechanical's contract, with the
installation of submersible hydrostatic level transmitters in each well enabling the
recording of static water levels. .
Any further information required with respect to this Compliance Report. for the
Craighurst Water System.should be directed to the undersigned at (705) 487-2171..
Sincerely,
OF ORQ-MEDONTE
Keith Mathieson, C.R.SJ.
Director of Engineering and Environmental Services
. KM/ps
Attachments
)d~- \
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-12 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report - Engineering and
Harbourwood Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
;ection 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
aport detailing compliance with all terms and conditions of the approval to be completed annually.
'his Report is to be signed by a person designated by Council of the municipality that owns the works
Ind a resolution is to be presented to Council that the Compliance Report has been received.
'he Compliance Report was due to be completed by March 31, 2003 and available for inspection by
ny member of the public without charge.
ttached is Harbourwood's Annual Compliance Report for 2002, which was submitted to the Ministry
f the Environment. This Report is being made available to Council for information and confirmation
lat Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
THAT this report be received and adopted.
THAT Council receives the Annual Compliance Report for Harbourwood Water Supply and
Treatment for 2002.
~AIIY submitted,
~ieson
THE CORPORA llON OF THE
\Je.- ~
'"
TO W.N.8 ft..l P
rg/V-~7#6~
148 Line 7 S., Box 100
Oro, Ontario LOL 2X0
Phone (705) 487-2171
Fax (705) 487-01.33
www.oro-medonte.ca
February 18, 2003
Ministry of the Environment
54 Cedar Pointe Drive
Unit #1203
BARRIE, Ontario
L4N 5R7
~.. ~ . .
Re:)RarbourwoodWater Supply and Treatment System
Annual Compliance Report for 2002
Harbourwood Water System supplies 131 homes with water supplied from two (2)
ground water source wells. (Well #1 has been abandoned, in accordance with Ontario
Regulation #903).
Permit to Take Water #94-P-5041 for Well #'s 2 and 3 was issued to the Township of
Oro-Medonte on June 10, 1994, expiring March 31, 2004, and permitting 915.8 m3/day
for Well #2 or 915.8 m3/day for Well #3~ The water treatment plant is to be operated to
treat water at a rate not to exceed the maximum flow rate of 915.8 m3/day in total.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Harbourwood system. At no time during 2002
did the "maximum daily flow" exceed the Permit to Take Water.
The highest daily flow for the year occurred. on July 15,2002 at 517 m3.
New magnetic flow meters have been installed on Well #'s 2 and 3 to record flows from
each well and flow to the distribution system.
WATER QUALITY
,
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
eel system, by certified Operators employed by the Township. and submitted to Central
. Ontario Analytical Laboratory in Orillia. Two hundred and seven (207) samples were
tested for ''total coliforms" and "fecal coliformS" in 2002. One (1) test result during the
year had a reportable count of "total coliforms". MOEE Spills Action Centre and the
Simcoe County District Health Unit were notified, resamples were taken and returned
negative. No further actions were required.
. . .12
1
Page Two
. Letter to M.O.E.
Re: Harbourwood - Annual Compliance Report for 2002
February 18. 2002 .
\ ')e -)
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. . A total of 540 litres of 12% Sodium
Hypochlorite was used in the Harbourwood system in 2002.
Daily tests for free chlorine in the treatment plant .and in the distribution system were
performed by certified Township Operators using.a "Hack Pocket Colorimeter'...
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ABB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical analysis results did not reveal any health related reportable exceedences
dUring 2002. .
On September 19, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #0500-5DVHLZ for the Harbourwood Water Supply System.
The Ministry of the Environment inspected the Harbourwood Water System on August 8,
2002 to confirm compliance with current legislation. and review of the Certificate of
Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by December 31,2002. The Tender for these upgrades was awarded
to Midland Mechanical in August, 2002. All upgrades were completed prior to ,.
December 31, 2002. (Well #1 has been decommissioned within. the pumphouse.
Sealing of the Well, in accordance with Ontario Regulation #903, will be completed by
Allen Wright Well Drilling when weather conditions permit).
. . .13
...
Page Three
Letter to M.O.E.
Re:. Harbourwood - Annual Compliance Report for 2002
February 18, 2002
~'NON-COMPLlANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
\ :1 e -'4
From the M.O.E. inspection completed on August 8; 2002, Provincial Officer Order #P-
538-005 was issued ordering the following work to be completed by the Township:
> Ensure the water sampling and analyses for microbiological/chemical parameterS, as
required under Section 7(1 )(a) of Ontario Regulation #459/00, is initiated and is
complied with thereafter.
Compliance for Trihalomethanes sampling was completed on August 7, 2002. and
November 7, 2002, and the annual lead sample was completed on November 7,.
2002, as required under Section 7(1)(a) of Ontario Regulation #459/00.
> Establish a written procedure for the purpose of notifying the Medical Officer. of
Health and the M.O.E., required by Ontario Regulation #459/00.
Written procedures for notification and recording adverse water results was
forwarded to the M.O.E. Barrie office on October 22, 2002.
> Ensure that contingency plans and procedures are, established and, adequate
equipment and materials are available to deal with emergencies.
A revised Contingency Plan dated September, 2002 was forwarded to the MO.E.
office in Barrie on October 22, 2002. The pumphouse has been equipped with
absorbent pads and absorbent booms to control any chlorine spills that might occur.
, .
> Establish procedures for receiving, responding and recording complaints.
A list of complaint forms for the Harbourwood Water System for 2002 was forwarded
to the M.O.E. Barrie office on October 22,2002.
Any further information required with respect to this Compliance Report for the
Harbourwood Water System should be directed to the undersigned at (705) 487-2171.
Sincerely,
T WN HIP OF ORO-MEDONTE
K' athieson, C.R.SJ.
Director of Engineering and Environmental Services
KMlps
Attachments
I Jf - \
TOWNSHIP OF ORO-MEDONTE
REPORT
.
DEPT. REPORT NO.: TO: COUNCIL PREP ARED BY:
EES2003-13 Ke ith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Horseshoe Highlands Water Environmental Services
C. OF W.: Supply and Treatment - 2002
DATE:
MOTION #: February 24,2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Reportwas due to be completed by March 31,2003 and available for inspection by
any member of the public without charge.
Attached is Horseshoe Highland's Annual Compliance Report for 2002, which was submitted to the
Ministry of the Environment. This Report is being made available to Council for information and
confirmation that Ontario Regulation #459/00 is being complied with by the Township of Oro-
Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Horseshoe Highlands Water Supply
an atment for 2002.
THE CORPORATION OF THE
\ 'J.F - ;;J
148 line 7 S..Box tOO
Oro. Ontario LOL 2X0
TOWN6fIIP
r9/V-orJl6~ .
Phone (70S) 487-2171
fax (705) 487"()133
wwW.oro-medonte.ca
February 19,2003
Ministry of the Environment
54 Cedar Pointe Drive
Unit #1203
BARRIE, Ontario
L4N 5R7
Re:Horseshoe Highland~'Water Supply and Treatment System
. Annual Compliance Report for 2002
Horseshoe Highlands Water System supplies 368 units with water, which includes the
residents of the Highlands and three phases of Carriage Hills. The Highlands golf
cou.rse has been disconnected from this system. The water is supplied from two (2)
ground water source wells.
Permit to Take Water #94-P-3019 for Well #'s 1 and 2 was issued to the Township of
Oro-Medonte on March 3, 1994, expiring March 31, 2004, permitting 3,371 m3 for Well
#1 and 527 m3for Well #2 of water taking per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Horseshoe Highlands system. On two (2)
occasions in 2002, the Permit to Take Water was exceeded, being June 29th (3,706 m~
and July 20th (3,565 m3). Water restrictions were imposed on residents starting July 17 .
and the golf course was required to cut back on irrigation.
On September 5, 2002, the irrigation system. for the Highlands golf course was
disconnected from the municipal water system. Flows dropped dramatically after this.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouseand distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and five (205) samples were
tested for "total coliforms" and "fecal coliforms" in 2002. One (1) test result during the
year had a reportable count of "total coliforms". MOEE Spills Action Centre and the
Simcoe County District Health Unit were notified, resamples were. taken and returned
negative. No further actions were required.
. . ./2
\ df- 3
Page Two
Letter to M.O.E.
Re: Horseshoe Highlands - Annual Compliance Report for 2002
February 19, 2002 .
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. . A total of 705 litres of 12% Sodium
Hypochlorite was used in the Horseshoe Highlands system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution system w&re
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction withan ABB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The results of the treated samples did not reveal any health related reportable
exceedences during 2002. However, raw water exceedences classified as health,
aesthetic or operational guideline, was detected in hardness of 181 mglL (operational
guideline of 80-100 mglL).
On April 17, 2002, the MinistrY of the Environment issued Amended Certificate of
Approval #7686-58MLGK for the Horseshoe Highlands Water Supply System.
The Ministry of the Environment inspected the Horseshoe Highlands Water System on
October 2, 2002 to confirm compliance with current legislation, and review of the
Certificate of Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE. OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by December 31, 2002. The Tender for these upgrades was awarded
to Midland Mechanical in August, 2002. All upgrades were completed prior to
December 31, 2002.
The required 15 minute contact main has been tendered with construction to. begin in
the Spring of 2003. The present Certificate of Approval requires this to be completed by
April 30, 2003. The Township has applied to have this deadline extended to August31,
2003.
. . ./3
Page Three
Letter to M.O.E.
Re: . Horseshoe Highlands - Annual Compliance Report for 2002
February 19, 2002
\ J-f-Lt
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on October 2, 2002, Provincial Officer Order #P-
760-041 was issued ordering the following work to be completed by the Township:
>> Ensure that the water sampling and analyses for microbiological/chemical
parameters for lead are collected. annually at a point reflecting the maximum .
residence time in the distribution system.
Lead samples were taken from a point reflecting the maximum residence time in the
distribution system on November 7, 2002, as per Section 7(1 Xa) of Ontario
Regulation #459/00.
)> Ensure flow-measuring devices are calibrated at regular intervals, not exceeding one
year. . . .
New magnetic flow meters were installed by Midland Mechanical as part. of their
tender. .
> Ensure contingency plans and procedures are established and adequate equipment
and materials are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. on November 7, 2002. Absorbent pads and absorbent booms have also
been stored in the pumphouse to control any chlorine spills that might occur.
Any further information required with respect to this Compliance Report for the
Horseshoe Highlands Water System should be directed to the undersigned at (705) 487-
2171.
Sincerely,
N HIP OF ORO-MEDONTE
Keith Mathieson, C.R.S.!.
Director of Engineering and Environmental Services
KM/ps
Attachments
) Ji~\
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREP ARED BY:
EES2003.14 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Lake Simcoe Regional Airport Environmental Services
C. OF W.: Water Supply and Treatment -
2002 DATE:
MOTION #: February 24,2003
DATE: M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Lake Simcoe Regional Airport requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31,2003 and available for inspection by
any member of the public without charge.
Attached is Lake Simcoe Regional Airport's Annual Compliance Report for 2002, which was
submitted to the Ministry of the Environment. This Report is being made available to Council for
information and confirmation that Ontario Regulation #459/00 is being complied with by the Township
of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Lake Simcoe Regional Airport Water
Suppl d Treatment for 2002.
submitted,
son
THE CORPORATION OF THE
\~~ -d-
148 Line 7 S.; Box 100
Oro. Ontario LOL 2X0
T OW N.~ III P
--&/V-or7l6~
Phone (705) 487-ZI71
Fax (70S) 487-G133
www.oro-medonte.ca
February 19,2003
Ministry of the Environment
54 Cedar Pointe Drive
Unit #1203
BARRIE, Ontario
L4N 5R7
Re:take Simcoe Regional Airport';cWater Supply and Treatment System
Annual Compliance Report for 2002
Lake Simcoe Regional Airport (L.S.R.A.) Water System supplies the Airport terminal
building and one hanger with water from two (2) ground water source wells~
Permit to Take Water #94-P-3027 issued to the Oro-Barrie-Orillia Regional Airport
Commission authorizes the withdrawal of water, expiring March 31, 2004 for Well #2
and Well #3. The withdrawal of water is not to exceed a combined maximum of 36 m3
per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the L.S.R.A. system.
On the following dates, the L.S.R.A. system exceeded the Permit to Take Water:
> January 20th - 120 m3 - Pressure switch failed
)> January 21st - 144 m3 - Pressure switch failed
)> February 4th - 692 m3 - Pressure switch failed
)> July 22M - 38 m3 - Power outage - System drained down
)> December 26th - 60 m3 - Pressure relief valve failed
The pressure relief valve was replaced on January 14, 2003.
At no other time during 2002 did the L.S.R.A. exceed its Permit to Take Water.
New magnetic flow meters were installed on Well #'s 2 and 3 to record flows from the
wells and to the distribution system.
. . ./2
\ ~ ~ -3
. Page Two
Letter to M.O.E.
Re: Lake Simcoe Regional Airport - Annual Compliance Report for 2002
February 19, 2002
WATER QUALITY
. Bacteriological samples were taken weekly from the wells, pumphouse and distribution.
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and forty-five (245) samples were
tested for "total coliforms" and "fecal co liforms"in 2002. One (1) test result during the.
year had a reportable count of "background" greater than "200". MOEE Spills Action
Centre and the Simcoe County District Health Unit were notified, resamples were taken
and retumed negative. No further aCtions were required.
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 60 litres of 12% Sodium
Hypochlorite was used in the L.S.R.A. system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution system were
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ABB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering. Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The results of. the treated samples did not reveal any health related reportable
exceedences during 2002. However, raw water exceedences classified as health,
aesthetic or operational guideline, were detected in hardness of 216-256 mg/L
(operational guideline of 80-100 mg/L) and iron of 552-878 ~g/L (aesthetic value of 300
~g/L).
On April 17, 2002, the Ministry of the Environment issued. Amended Certificate of
Approval #5792-58VSSR for the L.S.R.A. Water Supply System.
The Ministry of the Environment inspected the L.S.R.A. Water System on October 31,
2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Pennit to Take Water.
. . .13
\')~ ~.y
. Page Three
Letter to M.O.E.
Re: Lake Simcoe Regional Airport - Annual Compliance Report for 2002
February 19, 2002 .
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by December 31, 2002. The Tender for these upgrades was awarded
to Midland Mechanical in August, 2002. All upgrades were completed prior to .
December 31, 2002.
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on October 31, 2002, the following action was
required by the Township:
~ Sampling of lead will be conducted annually from the distribution system, in
accordance with Ontario Regulation #459/00, Schedule 2. .
Sample for lead was taken in the distribution system, in accordance with Ontario
Regulation #459/00, Schedule 2, on November 7, 2002.
Any further information required with respect to this Compliance Report for the Lake
Simcoe Regional Airport Water System should be directed to the undersigned at (705)
487-2171.
Sincerely,
TOW S P OF ORO-MEDONTE
Keith Mathieson, C.R.S.!.
Director of Engineering and Environmental Services
KM/ps
Attachments
IJ~ _\
TOWNSHIP OF ORO-MEDONTE
REPORT
..
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-15 Keith Mathieson
.
SUBJECT: DEP ARTMENT:
COUNCIL:
Annual Compliance Report - Engineering and
Maplewood Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31,2003 and available for inspection by
any member of the public without charge.
Attached is Maplewood's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Maplewood Water Supply and
Treatment for 2002.
THE CORPORATION Of THE
\ dh - ~
148 Line 7 S.. Box 100
Oro. Ontario LOL 2X0
TOWN8ItIP
rg/V-or7f6~
.Phone (705) 487-2171
Fax (705) 487-0133
www.oro-medonte.ca
. February 20, 2003
Ministry of the Environment
54 Cedar Pointe Drive.
Unit #1203
BARRIE, Ontario
L4N 5R7
Re: Maplewood Water Supply and Treatment System
Annual Compliance Report for 2002
Maplewood Water System supplies forty-five (45) homes with water from one (1}ground
water source well.
Permit to Take Water #02-P-1314 was issued to the Township of Oro-Medonte
authorizing the withdrawal of water, expiring October 31, 2012, for Well #1. The
withdrawal of water is not to exceed 163 m3 per day. ..
WATER QUANTITY
Schedules . have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Maplewood system. At no time during 2002 did
. the "maximum daily flow" exceed the Permit to Take Water.
The highest daily flow for the year occurred on October 9,2002 at 128 m3, at which time
the reservoir was filled after a booster pump failure. The next highest daily flow
occurred on July 15, 2002 at 106 m3. . . ..
New magnetic flow meters were installed to measure flow from Well #1 and flow to the
distribution system.
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and f~ur (204) samples were.
tested for "total coliforms" and. "fecal coliforms" in. 2002. No detectable results were
found.
.. ./2
\d~ -)
Page Two
. Letter to M.O.E.
Re: Maplewood - Annual Compliance Report for 2002
February 20,2003 .
To ensure that the chlorine residual was. maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 250 litres of 12% Sodium
Hypochlorite was used in the Maplewood system in 2002.
Daily. tests for free chlorine in the treatment plant and in the distribution system were .
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
. Turbidity Meter", in conjunction with an ASB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing. parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical results did riot reveal any health related reportableexceedences during
2002. .
On September 23, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #1546-5E4L9F for the Maplewood Water Supply System.
The Ministry of the Environment inspected the Maplewood Water System on September
3, 2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by June 30, 2003. The Tender for these upgrades was awarded to
Midland Mechanical in August, 2002. All upgrades were completed prior to December.
31,2002.
.. .13
Page Three
. . Letter to M.O.E.
Re: Maplewood - Annual Compliance Report for 2002
February 20, 2003
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
\d-h-L)-
From the M.O.E. inspection completed on September 3, 2002, Provincial Officer Order
#P-538-006 was issued ordering the following work to be completed by the Township:
:> Ensure the water sampling and analyses for microbiologicaVchemical parameterS, as .
required under Section 7(1}(a} of OntarioR~gulation #459/00, is initiated and
complied with thereafter. .
Sampling for Trihalomethanes quarterly from the distribution system, as per Section
7(1}(a} of Ontario Regulation #459/00, was completed on August 7, 2002 and.
November 7, 2002.
Sampling for lead annually from the distribution system, as per Section 7(1}(a} of
Ontario Regulation #459/00, was completed on November 7, 2002~
Sampling of free chlorine residuals are being conducted from the distribution system,
weekly, in accordance with Schedule 2 of Ontario Regulation #459/00, from
September 4 - December 31, 2002.
:> Ensure that contingency plans and procedures are established and adequate
equipment and material are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. on November 7, 2002. Absorbent pads and absorbent booms have been
stored in the pumphouse to control any chlorine spills that might occur. .
Any further information required with respect to this Compliance Report for the
Maplewood Water System should be directed to the undersigned at (705) 487-2171. .
IP OF ORO-MEDONTE
Kel \h hieson, C.R.S.I.
Director of Engineering and Environmental Services
KMlps
Attachments
\ ~; - \
TOWNSHIP OF ORO-MEDONTE
REPORT
..
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-16 Keith Mathieson
SUBJECT: DEP ARTMENT:
COUNCIL:
Annual Compliance Report - Engineering and
Medonte Hills Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council thatthe Compliance Report has been received.
The Compliance Report was due to be completed by March 31,2003 and available for inspection by
any member of the public without charge.
Attached is Medonte Hills' Annual Compliance Report for 2002, which was submitted to the Ministry
of the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Medonte Hills Water Supply and
Tre nt for 2002.
submitted,
\~ I - ~
THE CORPORATION Of THE
TOW N(~ Ii I P
rg/O-orJ#6~
148 line 7 S.. Box 100
Oro. Ontario LOL 2X0
Phone (705) 487-2171
Fax (70S) 487-0133
www.oro-medonte.ca
February 19, 2003
Ministry of the Environment
54 Cedar Pointe Drive
Unit #1203
BARRIE, Ontario
L4N 5R7
Re:Medonte Hills"Water Supply and Treatment System
Annual Compliance Report for 2002
Medonte Hills Water System supplies one hundred and thirty-three (133) homes with
water from two (2) ground water source wells.
Permit to Take Water #92-P-3029 was issued to the Township of Oro-Medonte
authorizing the withdrawal of water, exp.iring December 15, 2011,. for Well #1 and Well
#2. The withdrawal of water is not to exceed 327 m3 from Well #1 and 393 m3 from Well
#2 pe~ day.
The maximum flow rate of the water treatment plant is not to exceed 393 m3 per day.
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Medonte Hills system. At no time during 2002
did the "maximum daily flow" exceed the Permit to Take Water or exceed the allowable
rate of flow through the treatment plant.
The highest daily flow for Well #1 occurred on May 24th (154m3) and for Well #2,
occurred on May 24th (192 m3), for a total of 346 m3 of treated water through the plant on
May 24, 2002. .
New magnetic flow meters were installed on Well #'s 1 and 2 to record flows from the
wells and to the distribution system.
. . ./2
Page Two
letter to M.O.E.
Re: Medonte Hills - Annual Compliance Report for 2002
February 19, 2002 .
WATER QUALITY
\') \ - )
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical laboratory in Grillia. Two hundred and fifty-five (255) samples were
tested for ''total coliforms" and "fecal coliforms" in 2002. No detectable results were
found.
To ensure that the chlorine residual was maintained above 0.2 mg/l in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 120 litres of 12% Sodium
Hypochlorite was used in the Medonte Hills system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution system were
performed by certified Township Operators using a "Hack Pocket Colorimete('.
Daily tests for turbidity were performed by Township Operators using a "Hack' Pocket
Turbidity Meter", in conjunction with an ABB4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical results did not reveal any health related reportable exceedences during
2002.
On October 23, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #9463~5F5N9K for the Medonte Hills Water Supply System.
The Ministry of the Environment inspected the Medonte Hills Water System on October
10, 2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL" .
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by August 31, 2003. The Tender for these upgrades was awarded to
Midland Mechanical in August, 2002. All upgrades were completed prior to December
31, 2002, with the exception of the chlorine contact chamber, which has been put out for
tender closing, on February 19, 2003.
.. ./3
\fJ,-li'
Page Three
. . Letter to M.O.E.
Re: Medonte Hills - Annual Compliance Report for 2002 .
February 19. 2002
The future land use activities will be identified in the municipal well head protection study
now being conducted in the North Simcoe Groundwater Study.
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on October 10, 2002. the following actions were
identified to be completed by the Township:
> Sampling of lead. annually. from the distribution system, in accordance with Ontario
Regulation #459/00, Schedule 2.
A lead sample from the distribution system, as per Ontario Regulation #459/00,
Schedule 2, was taken on November 7, 2002.
> Ensure that contingency, plans and procedures are established and adequate
equipment and materials are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. on November 7. 2002. Absorbent pads and absorbent booms have been
stored in the pumphouse to control any chlorine spills that might occur.
Any further information required with respect to this Compliance Report for the Medonte
Hills Water System should be directed to the undersigned at (705) 487-2171.
TO NS IP OF ORO-MEDONTE
Keith Mathieson, C.R.S.I.
Director of Engineering and Environmental Services
KMlps
Attachments
\d~-'
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-17 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Robincrest Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31, 2003 and available for inspection by
any member of the public without charge.
Attached is Robincrest's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Robincrest Water Supply and
Treatment for 2002.
R::~Ubmitted'
Keith Mathieson
THE CORPORATION OF THE
\Q\-d
148 line 7 S.. Box 100
Oro. Ontario LOL 2X0
TOW N.~ 1I.I.P
(9/V-or7fb~
Phone (705) 487-2171
fax (705) 487-0133
www.oro-medonte.ca
February 20. 2003
Ministry of the Environment.
54 Cedar Pointe Drive. .
Unit #1203
BARRIE, Ontario
l4N 5R7
Re: Robincrest Water Supply and Treatment System
. Annual Compliance Report for 2002
Robincrest Water System supplies 109 homes and the Moonstone Public School with
water from two (2) ground water source wells.
Permit to Take Water Renewal #77-P-3033 issued to the Township of Oro-Medonte,
authorizes the withdrawal of water from Well #1, expiring September 15, 2010.
Permit to Take Water #98-P-1Q31 issued to Bachly Investments Inc., authorizes the
withdrawal of water from Well #2; expiring March 31 t 2008.
The withdrawal of water is not to exceed 576 m3 per day for Well #1 and 850 m3 per day
for Well #2. .
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month and. the
"maximum daily flow" per month for the Robincrest system. At no time during 2002 did
the "maximum daily flow" exceed the Permit to Take Water.
The highest daily flow for the year occurred. on July 15, 2002 at 503 m3.
New magnetic flow meters were installed to record the flow from Well #'s 1 and 2 and
through the distribution system.
. . ./2
Page Two
Letter to M.O.E.
Re: Robincrest - Annual Compliance Report for 2002
February 20,2003 . .
,')\ - ')
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed. by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and sixteen (216) samples were
tested for "total coliforms" and "fecal coliforms" in 2002. No results indicated any
reportable counts in 2002.
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, .12%
Sodium Hypochlorite was pumped into the system. A total of 240 litres of 12% Sodium
Hypochlorite was used in the Robincrest system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution system were
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ASS 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing. . . .
The chemical res'ults did not reveal any health related reportable exceedences during
2002.
On July 19, 2002, the Ministry of the Environment issued Amended Certificate of
Approval #1895-5C6QT5 for the Robincrest Water Supply System.
The Ministry of the Environment inspected the Robincrest Water System on October 22,
2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by August 31, 2003. The Tender for these upgrades was awarded to
Midland Mechanical in August, 2002. All upgrades have been completed prior to
December 31 t 2002. .
. . ./3
Page Three
Letter to M.O.E.
Re: Robincrest - Annual Compliance Report for 2002
February 20, 2003
\ ~ \'- Lf
Control of future land use activities will be addressed after the completion of the North
Simcoe Groundwater Study, which is to be completed March 31, 2003.
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E. inspection completed on October 22, 2002, the following actions were
required by the Township:
~ Sampling of lead will be conducted annually from the distribution system, in
accordance with Ontario Regulation #459/00, Schedule 2.
Samples for lead were taken from the distribution system, in accordance with Ontario
Regulation #459/00, on November 7, 2002. .
~ Ensure that contingency plans and procedures are established and adequate
equipment and materials are available for dealing with emergencies. '
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. on November 7, 2002. Absorbent pads and absorbent booms have also
been stored in the pumphouse to control any chlorine spills that might occur.
Any further information required with respect to this Compliance Report for the
Robincrest Water System should be directed to the undersigned at (705) 487-2171. .
Keith Mathieson, C.R.SJ.
Director of Engineering and Environmental Services
KM/ps
Attachments
\d- )~-\
TOWNSHIP OF ORO-MEDONTE
REPORT
,.
DEPT. REPORT NO.: TO: COUNCIL PREP ARED BY:
EES2003-18 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Shanty Bay Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31, 2003 and available for inspection by
any member of the public without charge.
Attached is Shanty Bay's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the T ownshipof Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Shanty Bay Water Supply and
Treatment for 2002.
THE CbRPORATlON Of THE
\d ~-~
TOWN (~ 11. I P
-&ff}-~7fbedime
148 Line 7 S.. Box 100
Oro. Ontario LOL 2X0
Phone (705) 487-2171
Fax (705) 487-0133
www.oro-medonte.ca
February 21, 2003
Ministry of the Environment
54 Cedar Pointe Drive
Unit #1203
BARRIE, Ontario
L4N 5R7
Re:Shanty Bay;Water Supply and Treatment System
Annual Compliance Report for 2002
Shanty Bay Water System supplies 86' homes and the Shanty Bay Public School with.
water from two (2) ground water source wells.'
Permit to Take Water Renewal #91-P-3100 issued to the Township of Oro-Medonte,
authorizes the withdrawal of water, expiring February 28, 2011, for Well #1 and standby
Well #2. The withdrawal of water is not to exceed 295 m3 per day. .
WATER QUANTITY
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow". per month for the Shanty Bay system. At no time during 2002. did
the "maximum daily flow" exceed the Permit to Take Water.
. The highest daily flow forthe year occurred on July 1, 2002 at 283 m3.
Mr. Fred MacGregor, Environmental Services Foreman for the Township of Ora-
Medonte, performed a calibration test on the existing water meters on October 25, 2002
and they were calibrated at:
> Well #1 - .55% .
> Well #2 - .65%, which is well within Ministry of Environment guidelines
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and fifty-five (255) samples were
tested for. "total coliforms" and "fecal coliforms" in 2002. No results indicated any
reportable counts in 2002.
.. ./2
\'J~-)
Page Two
Letter to M.O.E.
Re: Shanty Bay - Annual Compliance Report for 2002
February 21. 2003
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 260 litres of 12% Sodium
Hypochlorite was used in the Shanty Bay system in 2002.
Daily tests for free chlorine in .the treatment plant and in the distribution system were
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for- turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ABB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing. .
The chemical results did not reveal any health related reportable exceedences during
2002. . . .
On April 17, 2002. the Ministry of the Environment issued Amended Certificate of
Approval #47 48-58LL WL for th~ Shanty Bay Water Supply System.
The Ministry of the Environment inspected the Shanty Bay Water System on September
12. 2002 to confirm compliance with current legislation. and review of the Certificate of
Approval and Permit to Take Water.
"COMPLIANCE WITH TERMS AND. CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5. Upgrading Requirements. the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by August 31,2003. These upgrades will be completed as part of the
tender, closing February 19, 2003.
.. ./3
~
Page Three
.. Letter to M.O.E... ..
Re: Shanty Bay - Annual Compliance Report for 2002
~ebruary 21, 2003
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
\ )\L -:Y
~.
From the M.O.E. inspection completed on September 12, 2002, Provincial Officer Order
#P-760-039 was issued ordering the following work to be completed by the Township:
~ Ensure water sampling and analyses for microbiological/chemical parameterS for .
Trihalomethanes and lead are collected in the distribution system, as required under
Section 7(1)(a) of Ontario Regulation #459/00. .
Trihalomethane samples were collected in the distribution system on August 7,2002 .
. and November 7, 2002, as per Section 7(1)(a) of Ontario Regulation #459/00. A.
lead sample was collected in the distribution system on November 7, 2002, as per
S~ction 7(1)(a) of Ontario Regulation #459/00.
~ Ensure the well casing for Well #1 is extended to the required height, in accordance
with Section 13 of Ontario Regulation #903.
The well casings on both Well #'s 1 and 2 were raised by Allen Wright Water Wells
during the week of November 18, 2002. .
~ Ensure that contingency plaris and procedures are established and adequate
equipment and material are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to. the local office of the
M.O.E. on November 7, 2002. Absorbent pads and absorbent booms have been
stored in the pumphouse to control any chlorine spills that might occur. .
Effective immediately, Well #2 is to be !Jsed as a sta",dby well only.
Well #1 was repaired and placed in service on October 16, 2002 and Well #2 was used
as a standby well for the balance of the year. .
Any further information required with respect to this Compliance Report for the Shanty
Bay Water System should be directed to the undersigned at (705) 487-2171.
Keith Mathieson, C.R.SJ. .
Director of Engineering and Environmental Services
KMlps
Attachments
\ d~ ~ }
TOWNSHIP OF ORO-MEDONTE
REPORT
)EPT. REPORT NO.: TO: COUNCIL PREP ARED BY:
:ES2003-19 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Sugarbush Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24, 2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31, 2003 and available for inspection by
any member of the public without charge.
Attached is Sugarbush's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Sugarbush Water Supply and
Tre ent for 2002.
\JJ -~
THE CORPORATION Of THE
TOW N 811:1 P
rg/V-~~~
148 Line 7 S., Box 100
Oro, Ontario LOL lXO
Phone (705)487-2171
Fax (705) 487-0133
www.oro-medonte.ca
February 20, 2003
Ministry of the Environment
54 Cedar Pointe Drive .
Unit #1203
BARRIE, Ontario
. L4N 5R7
Re: Sugarbusb Water Supply and Treatment System
Annual Compliance Report for 2002
Sugarbush Water System supplies 285 homes with water from two (2) ground water
source wells.
Permit to Take Water Renewal #95-P-5062 (Well #1) issued to the Township of Oro-
Medonte, authorizes the withdrawal of water, expiring November 27,2010. .
Permit to Take Water #95-P-5062 (Well #2) issued to the Township of Oro-Medonte,
authorizes the withdrawal of water, expiring March 31, 2005. The maximum rate of
withdrawal authorized under these Permits is 850 m3 per day for Well #1 and 1,635 m3
per day for Well #2.
WATER QUANTITY
'"
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Sugarbush system. During 2002, Well #2 was
the only well in use. Upgrades to Well #1 are planned for the Spring of 2003, which will
allow Well #1 to be put back in service. At no time during 2002 did the "maximum daily
flow" exceed the Permit to Take Water for Well #2.
The highest daily flow for the year occurred on April 8, 2002 at 1,105 .m3, at which time
the high-level pressure switch malfunctioned.
New magnetic flow meters were installed on Well #'s 1 and 2 to record well flows and
flows to the distribution system.
. . ./2
Page Two
Letter to M.O.E.
Re: Sugarbush - Annual Compliance Report for 2002
February 20, 2003 .
WATER QUALITY
, dY - ')
i..
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and four {204} samples were
tested for "total coliforms" and "fecal coliforms" in 2002. There were no reportable
results from the samples.collected in 2002. .
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution:
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 450 litres of 12% Sodium
Hypochlorite was used in the Sugarbush system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution. system were
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ABB 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses sampling was performed by Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical results did not reveal any health related reportable exceedences during
2002.
On October 17, 2002, the Ministry of the Environment issued the Township of Oro-
Medonte an Amended Certificate of Approval #6268-SEJRBX for the Sugarbush Water
Supply System.
The Ministry of the Environment inspected the Sugarbush Water System on September
25, 2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water.
-
"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by July 1, 2003. A Tender for upgrades, 5.1 (b), was awarded to
Midland Mechanical in August, 2002 and this work was completed prior to December 31,
2002. The remainder of the upgrades (contact main and controls for Well #1) has gone
out for tender, closing on February 19, 2003.
.../3 .
...
Page Three
Letter to M.O.E.
Re: Sugarbush - Annual Compliance Report for 2002
February 20,2003 "
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF .
APPROVAL"
\~~ Lf
The M.O.E. inspection completed on September 25, 2002 identified the following actions
required to be completed by the Township:
)- Sampling of Trihalomethanes to be conducted quarterly from the distribution system,
in accordance with Ontario Regulation #459/00, Schedule 2.
This was complied with on August .7, 2002 and November 7, 2002 during quarterly
water quality analyses sampling." . . .
)-Sampling of lead to be conducted annually from the distribution system, in
accordance with Ontario Regulation #459/00, Schedule 2.
This was complied with on November 7, 2002 during quarterly water quality analyses
sampling.
)- Ensure that contingency. plans and procedures are established and adequate
equipment and materials are available for dealing with emergencies.
The existing Contingency Plan was revised and submitted to the local office of the
M.O.E. on November 7, 2002. Absorbent pacis and absorbent booms have also
been stored in the pumphouse to control any chlorine spills that might occur. .
)- Measure and record static water levels, weekly, in each production well.
This was. . complied with by the installation of submersible hydrostatic level
transmitters in Well #1 and Well #2 enabling static well levels to be recorded.
Any further information required with respect. to this Compliance Report for the
Sugarbush Water System should be directed to the undersigned at (705) 487-2171.
..
HIP OF ORO-MEDONTE
Ke athieson, C.R.S.!.
Director of Engineering and Environmental Services.
KM/ps
Attachments
1~rY\_'
TOWNSHIP OF ORO-MEDONTE
REPORT
."
DEPT. REPORT NO.: TO: COUNCIL PREPARED BY:
EES2003-20 Keith Mathieson
SUBJECT: DEPARTMENT:
COUNCIL:
Annual Compliance Report- Engineering and
Warminster Water Supply Environmental Services
C. OF W.: and Treatment - 2002
DATE:
MOTION #: February 24,2003
DATE: R. M. FILE NO.:
Section 4 of the Certificate of Approval issued to the Township of Oro-Medonte requires a written
report detailing compliance with all terms and conditions of the approval to be completed annually.
This Report is to be signed by a person designated by Council of the municipality that owns the works
and a resolution is to be presented to Council that the Compliance Report has been received.
The Compliance Report was due to be completed by March 31,2003 and available for inspection by
any member of the public without charge.
Attached is Warminster's Annual Compliance Report for 2002, which was submitted to the Ministry of
the Environment. This Report is being made available to Council for information and confirmation
that Ontario Regulation #459/00 is being complied with by the Township of Oro-Medonte.
-
1. THAT this report be received and adopted.
2. THAT Council receives the Annual Compliance Report for Warminster Water Supply and
Treatment for 2002.
~ submitted,
Keith Mathieson
,
.. ..
t ~ (Y'\ - g...
: THE CORPORA 110N OF THE
TOW N8 fl.I P
C!J/V-or7l8~
148 Line 7 S.. Box 100
Oro, Ontario LOL 2X0
Phone (70S) 487-2171
Fax (70S) 487-0133
www.oro-medonte.ca
~
February 20, 2003
Ministry of the E~vironment
54 Cedar Pointe Drive -_
Unit #1203
BARRIE, Ontario
L4N 5R7
Re:WarminsterWater Supply and Treatment System
Annual Compliance Report for 2002
Warminster Water System supplies 203 homes, the Warminster Public School and the
Warminster Legion with water from two (2) ground water source wells.
Permit to Take Water Renewal #92-P-3071 (Well #1) issued to the Township of Ora-
Medonte, authorizes the withdrawal of water, expiring March 15,2012.
Permit to Take Water #96-P-5003 (Well #2) issued to the Township of Oro-Medonte,
authorizes the withdrawal of water, standby only, expiring March 31,2006.
The Permit to Take Water for Well #1 authorizes the withdrawal of water at a rate of 600
m3 per day.
The Permit to Take Water for Well #2 authorizes the withdrawal of water at a rate of 212
m3 per day (standby only).
WATER QUANTITY
"
Schedules have been attached showing the "average daily flow" per month and the
"maximum daily flow" per month for the Warminster system. At no time during 2002 did
the "maximum daily flow" exceed the Permit to Take Water.
The highest daily flow for the year occurred on July 14, 2002 at 529 m3.
A new meter chamber and register was installed in the flow meter for Well #1 on
December 9, 2002.
.. ./2
'.
\d-~-')
Page Two
Letter to M.O.E.
Re: Warminster - Annual Compliance Report for 2002
February 20, 2003
"
WATER QUALITY
Bacteriological samples were taken weekly from the wells, pumphouse and distribution
system, by certified Operators employed by the Township and submitted to Central
Ontario Analytical Laboratory in Orillia. Two hundred and four (204) samples were .
tested for "total coliforms" and "fecal coliforms" in 2002. There were no reportable
samples recorded in 2002.. . .
To ensure that the chlorine residual was maintained above 0.2 mg/L in the distribution
system, and a free chlorine residual was available in the distribution system, 12%
Sodium Hypochlorite was pumped into the system. A total of 475 litres of 12% Sodium
Hypochlorite was used in the Warminster system in 2002.
Daily tests for free chlorine in the treatment plant and in the distribution system were
performed by certified Township Operators using a "Hack Pocket Colorimeter".
Daily tests for turbidity were performed by Township Operators using a "Hack Pocket
Turbidity Meter", in conjunction with an ASS 4670 Series Turbidity Monitoring System.
Quarterly water quality analyses. sampling was performed by.Geospec Engineering Ltd.
in order to satisfy testing parameters for treated water, as per Ontario Regulation
#459/00. Samples were taken by GeoSpec Engineering Ltd. and forwarded to Lakefield
Research Limited for chemical testing.
The chemical results did not reveal any health related reportable exceedences during
2002. Raw water samples obtained from the Warminster well site were found to have
Sodium above 20 mg/L; the concentration of Sodium was 37.8 mg/L.
Although the aesthetic objective of Sodium in drinking water is 200 mg/L, the Medical
Officer of Health was notified that the concentration exceeded 20 mg/L.
On September 13, 2002, the Ministry of the Environment issued Amended Certificate of ..
Approval #3689-5DWPKS for the Warminster Water Supply System.
The Ministry of the Environment inspected the Warminster Water System on October 30,
2002 to confirm compliance with current legislation, and review of the Certificate of
Approval and Permit to Take Water.
. . ./3
..
Page Three
Letter to M.O.E.
Re: Warminster - Annual Compliance Report for 2002
February 20, 2003
\~ ~-Lf
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"COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
Under Section 5, Upgrading Requirements, the Certificate of Approval required the
Township to have physical improvements (a list of which may be received upon request)
to be completed by December 31, 2002. The Township hasappJied (Reference #1195-
5JQK3B) to the Ministry of the Environment to have the deadline" extended to July 1, '
2003 for the completion of these upgra.des.
"NON-COMPLIANCE WITH TERMS AND CONDITIONS OF THE CERTIFICATE OF
APPROVAL"
From the M.O.E.inspection completed on October 30,2002, the following actions were
required to be taken by the Township:
}> Sampling of lead will be conducted annually from the distribution system, in
accordance with Ontario Regulation #459/00, Schedule 2.
Sampling of lead from the distribution system, in accordance with Ontario Regulation
#459/00, Schedule 2, was taken on November 7, 2002.
Any further information required with respect to this Compliance Report for the
Warminster Water System should be directed to the undersigned at (705) 487-2171.
.
Kel Mathieson, C.R.SJ.
Director of Engineering and Environmental Services
KM/ps
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Attachments
':l h - )
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
ADM2003-17 COUNCil Jennifer Zieleniewski
Subject: Department:
Council
Proposed African Church ADMINISTRATION
C.ofW. Wedding - June 21/03
Date: March 5, 2003
Motion #
R.M. File No.
Date:
II BACKGROUND:
I'
The Township of Oro-Medonte received a request from Ms. Odia Dibben and Mr. Danny Carr to use
the historical Oro African Church located at Line 3 North and Barrie Road for their wedding ceremony
on June 21, 2003. Ms. Dibben has suggested that her guest list is for 70-80 people, and that the
only change she would like to make to the church is to add some flower boxes under the windows,
which could either be removed with no damage or left behind for the History Committee. The History
Committee has no concerns with the use of the church for this venue.
'I ANALYSIS:
I'
Upon completion of the fire inspection, Paul Eenhoorn, Fire Chief, reports that although the Oro-
Medonte Fire and Emergency Services has no objections to the use of the church, the MAXIMUM
TOTAL CAPACITY for the interior of the church MUST NOT EXCEED 59 persons.
Mr. Ron Kolbe, Director of Building and Planning, has reported no objections to the use of the
church.
That the History Committee be requested to oversee this event.
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'I RECOMMENDATION (5):
1-
1. THAT this report be received and adopted.
2. That Ms. Dibben and Mr. Carr be permitted the use of the Oro African Church for a wedding
ceremony on June 21,2003.
3. That the total maximum capacity of the church on that date be 59 persons.
4. That the Township's by-law concerning regulation of smoking in a public place be adhered to for
this occasion.
5. That Ms. Dibben and Mr. Carr and the History Committee be advised appropriately.
Respectfully submitted,
.,..,.--.... ;''',
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CAO
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C.A.O. Comments:
Date:
C.A.O.
Dept. Head
Saved as: Municipal I Administration / CAO's Office / Reports / ADM2003-17 Wedding at African Church
2
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February 6, 2003
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Memo To Clerk Marilyn Pennycook
From Tim Crawford, Chairperson, Oro-Medonte History Committee
Re: Request to Use The African Church, NHS, For A Wedding
Sometime ago an Oro family approached me about the possible use of the church for a
wedding. They would use the church for about one hour maximum, and I would be in
attendance. It is my observation that a wedding would honour the Church and bring a
"bit of life" to it.
The bride is a long-time Oro resident who walked by the Church as a young girl and
was captivated by it.
Her parents indicate that they would do the following:
(i) replicate the current benches making 7 "new" ones
(ii) make flower boxes for the windows, which would not be nailed on, but would
be left in place should we determine that they add to the appearance of the church
(iii) clean the church.
There might be a "contract" of some type that the Township uses when one of its
facilities is used for non-Township activities. It might deal with liability.
RECOMMENDATION
that approval be given for a wedding this spring in the Oro African Church, NHS,
on the condition that one of the members of the history committee be in
attendance, to open the building, lock it up afterward and assure that there is no
smoking in or near the Church.
If there is a fee which usually is involved in making Township venues available for non-
Township activities, we recommend that the fee be waived because the particular
activity is a religious service.
Respectfully submitted,
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i,sntario
Office of the
Fire Marshal
Bureau du commissaire
des incendies
FIRE SAFETY INSPECTION REPORT
RAPPORT D'INSPECTION DE SECURITE-INCENDIE
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Ministry of the
Solicitor General and
Correctional Services
Ministere du
Solliciteur general et des
Services correctionnels
Date of Inspection I Date d';nspection
/'
rE6luAly a-?~ ~
Inspector /Inspecteur au inspectrice
plJ J l G E.I'.( Hc::o~ .
Date of Issue I Date d'emiss;on
Address of Property I Adresse de Ie propr;ete
File 1# I NQ. de dossier
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Fire Department I Service des incendies
Occupant I Occupant au occupante
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Address of Department I Adresse du service des incendies
Owner I Proprietaire
Telephone # I W de telephone
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During an inspection of the noted property, contraventions of the Ontario Fire Code were noted.
Descriptions of the noted violations are listed below.
Des infractions au code de prevention des incendies de I'Ontario ont ete remarquees 10rs d'une inspection de la propriete indiquee.
Une description des infractions notees figure ci-dessous.
Item
Point
Reference #
NO de reference
Description of violations
Oescri tion des infractions
Page
Page
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Failure to correct these violations by
Le fait de ne pas carriger ces infractions d'ici au
(date), or as noted for each violation, may result in prosecution.
{date}, ou de ne pas prendre la mesure indiquee pour chaque infraction, pourrait
entra/ner des poursuites judiciaires.
Name of Recipient
Nom du destinataire
Name of Inspector (Print)
Nom {de I'inspecteur au de I'i
Signature
Signature
Signature
Signature
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Page 1 of 1
j
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Marilyn Pennycook
From: danand ode [danandode@bmts.com]
Sent: Tuesday, February 18, 2003 2:37 PM
To: clerk@oro-medonte.ca
Cc: Marilyn Pennycook
Subject: Wedding at the African Church
Your Honour the Mayor, and Council:
Please consider my request for permission to use the Historical AfricanChurch for my Wedding to be held on
June 21 2003 at 4:30 in the aftemoon. I would consider this a great privilege and honour. I met with Tim
Crawford at the church in July of 2002, He assured me that I need not worry and I received the go ahead to
plan my wedding. Tim has recently informed me that he just put in a request on my behalf to the township for
use of the church, but that it will still have to go to council.
The ceremony will be short with a small grou of est friends and family. We understand the capacity of
the church and respect that with a gue 1st of 70-80 people. ant for the church to remain as close to original
as possible There will be no Tacky frill -r usic or bows and ribbons. I discussed with Mr.
Crawford the possibility of constructing somEHeplica benches out of barn board for extra seating, and that was
fine with him, other than that we would love to have flower boxes under the windows which could be removed
without damage to the church or left at the request of the historical society.
This has been my wish since I was first in the church as a girl guide. I lived around the corner from the church
all my life and I feel so strongly for the church that I would never want to see it harmed or changed in any way.
Tim Crawford seemed thrilled with the idea of holding such a special occasion at this Historic site.
Thank-you for your consideration,
looking forward to your response, Odia Dibben, Danny Carr, Family, and Friends.
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2/18/2003
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Monday, February 24, 2003
BY ELECTRONIC MAIL
".
To: Mayor and Members of Council, Township of Oro-Medonte
Re: Shanty Bay Boat Ramp
At the outset, we wish to thank you for the opportunity to present our deputation at the recent
'Committee ofthe Whole' meeting of the Township ofOro-Medonte on February 12,2003.
This letter seeks, first, to confinn our understanding of the outcome of that meeting: namely,
that Council has decided to withdraw its approval of the installation ofa new utility ramp by
Jones Construction at the Line 2 Shanty Bay boat launch.
We are of the view that by reaching this decision you have made an important first step in
addressing some of our concerns about boat ramp usage in Shanty Bay. However, we think there
are still other important issues that need prompt attention. The second purpose of this letter is to
identify what those issues are and how you can deal with them.
Our group is composed of neighbours who live in the vicinity of the ramp and individuals who
use the ramp for recreational purposes. Weare representatives of the overwhelmingly vast
majority of the Shanty Bay community who are strongly opposed to the use of the boat ramp for
commercial activity: this includes the loading/unloading of equipment and material by barges
and the parking of these barges at the ramp or public dock. While your decision to stop the
construction of a utility ramp is a sign that you are not encouraging such activity, the unfortunate
reality is that such usage can still take place on the existing docklboat ramp. As we set out in our
deputation, this has serious implications in tenns of safety, congestion, and pollution. We
strongly urge you to pass appropriate by-laws:
.,.
.....
. to disallow commercial use of the dock and boat ramp; and
.
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2
. to place truck restrictions from Bay Street down to the bottom of Line 2.
.
..
In addition to the above, our group would like to make one other comment. At the February 12
meeting, Council acknowledged that Jones Construction built a utility ramp in Hawkestone
without appropriate approval. We assert that Council should not continue to pennit these types
of transgressions. Furthennore, we assert that it is not Council's responsibility to resolve the
logistical problems of a private business (i.e., detennining a location from which Jones
Construction could operate). It would be inappropriate of Council to prefer one commercial
enterprise over others (for example, by providing public land for the use of one business).
Finally, it is essential that Council adhere to the township's Official Plan. Our reading of that
Plan suggests that the Oro- Medonte waterfront is a precious commodity that needs to be
protected, not promoted as 'open for business'. The Village of Shanty Bay is a residential and
recreational community. The presence of barges at the Line 2 dock is an industrial and
commercial use that is incompatible with our Official Plan designation as a rural settlement
area. Our group is prepared, should Council ignore the legitimate concerns noted in this letter,
to hire legal counsel in an attempt to force Council to abide by that Official Plan. We sincerely
hope that matters do not necessitate us taking such a step.
We respectfully request that our group be kept infonned of any new developments and any
recommendations by Superintendent of Works Mr. Jerry Ball pertaining to the Shanty Bay boat
launch. We would also like to make appropriate submissions on the subject of restrictions for the
launch area - both in tenns of its usage, and in relation to the truck traffic pennitted nearby.
.. We look forward to working in partnership with you to resolve these issues. We view them as
high priority concerns, and it is our expectation that you will be moving forward quickly in this
.
regard.
Yours truly,
John E. Anderson (705-739-8198)
For - Shanty Bay Boat Launch Committee:
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John E. Anderson
John Bell
Mitchell Eisen
Gordon Grant
Glenn Kendall
Yvonne Klima
Shawn Murray
Stephen Peake
Michael Puro
Judy Smith
3
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..-- Simcoe County District School Board
~ 1170 Highway 26
Midhurst, Ontario LOL 1XO
Phone: (705) 728-7570
Fax: (705) 728-2265
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February 18,2003
RECEIVED
Ms. Marilyn Pennycook, Clerk
Township of Oro- Medonte
P.O. Box 100
Oro, ON
LOL 2XO
FEB 1 9 ?003
ORO-MEDONTE
TOWNSKIP
Dear Ms. Pennycook:
RE: PROPOSED ADULT LIFESTYLE COMMUNITY
COUNTY OFFICIAL PLAN AMENDMENT &
ORO-MEDONTE OFFICIAL PLAN AMENDMENT
UCCI PROPERTY: PT. LOTS 26 TO 28, CON.S
TOWNSHIP OF ORO-MEDONTE (ORO)
Thank you for circulating Notice of the Public Meeting to be held jointly by the County
of Simcoe and the Township of Oro-Medonte on March 3, 2003. The applicants are
proposing to develop an adult lifestyle community of 298 single detached and semi-
detached residential units and a 28-hole golf course on the subject property.
Planning staff will not be in a position to offer formal comments on the development
proposal until more detail is provided including a phasing schedule, type and size of
homes to be constructed, as well as marketing program.
As you are aware, planning staff have some reservations with respect to adult
lifestyle/retirement communities and their eventual impact upon existing schools. In this
case elementary pupils residing in this area of the municipality attend Guthrie Public
School and Eastview Secondary School.
The Township's Official Plan currently contains policies that permit the development of
an Adult Lifestyle Community under certain conditions. The approval of a
Comprehensive Development Plan (CDP) is required and this plan must contain a
Functional Servicing Report, Traffic Study, Phasing Study, Concept Plan, Urban Design
Guidelines, and a Hydrogeological Report. Planning staff request that the Phasing Study
contain provisions for the ongoing monitoring of the development by both Council and
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the school boards to ensure that there is not an unanticipated impact upon school
facilities. In addition, planning staff request that the following warning clause be inserted
into the subdivision agreement:
" Purchasers, renters, lessees are warned that there are no schools planned within this
subdivision, or within walking distance of it and that pupils may be accommodated in
temporary facilities and/or be directed to facilities outside of the area. "
We look forward to receiving additional details on the proposed amendments as soon as
they are available.
Yours truly,
~~~
Holly Spacek, MCIP, RPP
Planning Officer
cc: Mr. Glen Knox, County Clerk
2
Proposed Golf Course
1
Page 1 of2
~...
Marilyn Pennycook
.._-_......._...~_._..~............._-_._,-_.,--_...~_.........-...._._~.._-_...__...._......-._.-._.~..__.__.._.._....
__....___..._.....___........___.._..._...._._....._......__.._._....._..._.__._....m._._.__,_....__~_.__._..._.._,
From: Mayor [neil.craig@oro-medonte.ca]
Sent: Wednesday, February 26, 2003 8:46 AM
To: clerk@township.oro-medonte.on.ca
Subject: Fw: Proposed Golf Course
\ l\ b\'\)-- \
----- Original Message -----
From: Paul Elliott
To: neil.craig~township.oro-medonte.on.ca
Sent: Wednesday, February 26,20032:00 AM
Subject: Proposed Golf Course
From: Paul Elliott <emlind4@rogers.com>
To: <harry.hughes@township.oro-medonte.on.ca>
Date: Wednesday, February 26, 2003 1:52 AM
Subject: Proposed golf course
Dear Oro-Medonte Council Member
Feb. 25,2003
It is with this letter that we, Paul Elliott and Marion Elliott would like to participate in the
meeting being held on March 3,2003 at the Township ofOro-Medonte offices regarding the
application for zoning to allow the development of an adult community including an 18 hole golf
course.
It is our understanding that this project plans to encompass 274.7 acres with a planned 306 total
residential units with an additional 80 retirement units. This project is proposed for the land between
the 4th Line and 5th Line, south ofthe Ridge Rd. and potentially extending to Lake Simcoe.
The following questions and comments express our concerns regarding this project.
1. Will this be an organically managed golf course? It is our understanding that two
organically managed golf courses exist in Ontario.
2. Will this be a tradtionally managed golf course requiring the use of commercially
produced pesticides? If so, we are EXTREMELY concerned!!!!!!
3. The land in question has a creek and is low lying. Is there a dominant clay content
to this land? If so, does this not create a situation of pesticide run off into Lake
Simcoe? What are the potential effects on people, wildlife and fish?
4. It is our understanding that some golf courses spray pesticides on a daily basis. Is
this what our community will be looking forward to?
5. It is our understanding that once ground water is contaminated it cannot be
"cleaned up". As a community ,do we wish to risk this?
6. What will the water demands of this development be and how will they be met?
')/,)hI,)OO~
Propos~d Golf Course
Page 2 of2
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Many people in the area are on private wells which in some cases provide water to
the primary household as well as one or more neighbours. How will these water
supplies remain unaffected with respect to quantity and quality?
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7. How can development to-day, guarantee long term environmentally safe
management in the future?
Related web sites: a) Basic Guide to Pesticides from the Rachel Carson Society
www.m2.aol.com/rccouncil/ourpage/samples.htm
b) Pesticides commonly used on Golf Courses and other settings
www.ca.water.usgs.gov//pnsp/golf.html
c) "Cox - Pesticides & Golf Courses"
www.pesticide.org!golfcourses.pdf
d) Discussion of "Inert" Ingredients by the State of New York can be
found at this site.
www.oag.state.ny.us/environment/inerts96.html#secret
e) This is an article on the Health Effects of Pesticides
www.home.earthlink.net/~bemiewl/pesticid.html
We would appreciate it if this letter could be read at the March 3, 2003 meeting. We anticipate
Oro-Medonte Council to address our questions with a response in writing at their earliest
convemence.
We would like to offer a suggestion for the future posting of signs by the Township
when striving to inform as many residents as possible about a meeting such as this one.
We suggest that the sign be posted at 90 degrees to the road,much like Real Estate signs.
This would make them more visible and easier to read while driving.
Thank you for this opportunity.
Sincerely,
Paul Elliott and Marion Elliott
2/2612003
17 Rowanwood Rd
RR#2
Oro Station
OntLoL2Eo
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The Mayor and Council
Township of Oro Medonte
PO box 100
Oro
OntLoL2XO
Feb 24 2003
Respectful1y , The Mayor and council
I am writing to express my concern about the proposed amendment to the official
plan which would:
"redesignate lands described as Concession 5, Part
of Lots 26 to 28, (approx. 106 acres in Oro Township), to permit the
construction of an ADULT LIFESTYLE COMMUNITY with 298 single detached
and
semi-detached residential units and an 18-hole golf course.
The COUNTY would redesignate approx. 84 acres of land from GREENLANDS
to Rural and Agricultural. The TOWNSHIP would redesignate the lands from
RURAL, OPEN SPACE and ENVIRONMENTAL PROTECTION 2 OVERLAY to Adult
Lifestyle Community.
The term Adult Lifestyle Community is a planning term which enables
developers to build properties which masquerade as part time non-residential
properties which do not provide a tax burden to the township but which in fact
subsequently evolve through usage into normal residential developments. I am
also concerned about the placement of a golf course on the Oro Moraine which is
such an important natural feature for our water supply. Golf courses are
notoriously heavy users of chemical pesticides, herbicides and fertilizers. They
look like harmless natural developments but are not . We have an official plan
for a reason. These alterations to the official plan seem to fly in the face of
council's espoused commitment to an environment first policy. Is there indeed a
real commitment to the environment on the part of council?
yo~rs sincerely
. \
Jon Oelrichs
Simcoe Muskoka
Catholic District School Board
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46 Alliance Blvd..
Ba.rrie, Ontario IAM 5K3
TelephoIl~ (705) 722-3555
Fax (705) 722.6534
Februazy 28, 2003
The TO'WTIship of Oro-Mcdonte
Planning and Development Department
P.O. Box 100
Oro, ON
LOL 2XO
Attention: Mr. Gary Smith
Planner
Y.lA FAX ONLY: 705-487-0133
Re: COMMENT LETTER
Applica.tion for Official Plan Amendments for the
County of Simcoe and Township of Oro-Medonte
Part olLots 26 to 28, Concession 5
South of Ridge Road, between Line 4 South and
Line 5 South
T o-wnship of Oro-Medonte
County of Simcoe Planning Dept. FUe No. SC-OP A-0202
Township of Oro-Medonte Planning Dept. File No. P-llS/Ol
Dear Gary Smith.,
The Simcoe Muskoka Catholic District School Board would like to tespond. to your letter dated February 11,
2003, looking for comments on the proposed Official Plan Amendme:nts fur '!he County of Simcoe and the
T ownsbip of Oro-Medonte. The subject 1ands are located en the south side of Ridge Road, between LiDe 4
South and Line S South in the Township of Oro-Medonte. More speci.ficaJJy, the proposal consists of an
Adult lifestyle Cornmurrity consisring of the development of298 single and scmi-detached units.
"
Any pupils that are generated by this development are within the current catchment area for St.
Monica's Elementary School and St.loseph's :Higb School both located in the City of Barrie. It
is noted that St. Monica's has a current Ministry of Education rated capacity of 326.5 pupils and a
CUITent enrolment of 766 pupils, with eighteen (18) portables on site.
The Board understands that this development is intended to be a.11 Adult Lifestyle Community.
Howe"'er, due- to enrolment concerns in this area and the pace of residential development, the
Board requests the follo~g condltion of draft plan approval:
J. \~1.JI.NI'II:I"GlMII.IIic:i~cW:uion Itoa!"'=s'Or.,."domcl:X1O;\P115-0 I . ~It l..if<::.1y1c C<"m"lInil:!:dix
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"Thai the Qwner include ill all offers of purchase and sale a clause advising
prospective. purchasers chat pupils from tllis development attelzding educali<maJ
facl7itie~ operated hy tile Simcoe Muskoka Catlwlic District School Board may
be transported to I accommoaaie.d in temporary facilitil!s out of the
neighbollr/,ood schooF.'> areD. 11
Final wording of the requested draft plan condition shall be approved by the Simcoe Muskoka
Catholic District School Board. The Board also encourages the;: linking of residential areas through
sidewalks and walkways to provide better connections to schools and other cozm::ounity fa.cilities.
Additionally, please advise the Board of the ongoing status of this proposal and of any changes
which may affect the number of proposed units.
I trust. that the above cornrnt.."Ots are sa:tisf3Ctory at this time. W f; want to ccm.finn OUl:" continued interest in this
development application process. If you have any questions or comments about the Board's response,
please feel fi-ee to contact Garry Lambright, or the undersigned at 705-722-3555.
Yours truly,
Kri2~cpfll.g~
ActingManagerofP1anniDg
I<D:gU
Ce.
Mr. Ian Bender, County of Simcoe
JI1A FAX ONLY: 705-727-4276
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FEB. 28. 2003 3: 43PM
!I: 905.895-12&1
1-500.465-0437
l~: 905-853-5881
11a.il: info@)!sIt:3..on.ca.
eb: WW\V.1nca.on.ca.
o Bayview Park'W3)'
ox 282
'ev.,market, Ont:uio
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Leaders In
Watershed
Health
LSRCA
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Sent by Facsimile 416-585-4006
February 28, 2003
Our File No.: P-115/01 & SC-OPA-0202
Mr. Tim Haldenby
Municipal Planning Advisor
Ministry of Municipal Affairs and Housing
777 Bay St. 2nd Floor
Toronto, ON M5G 2E5
Dear Mr. Haldenby;
Re: Application For Official Plan Amendment
Proposed Residential and Golf Course Community
UCCI Consolidated Companies Inc.
Lot 26-28, Concession 5
Township of Oro-Medonte
Town and County Files: P-115/01 & SC-OP A-0202
lVIinistrv File: 43-DP-4010-03002
We have reviewed the above noted file and supporting technical infonnatiol1 and have no
objection to the Official Plan .Amendment. The applicant should be advised that the property
contains a watercourse with an upstream drainage area greater that 125 hectares. At the detailed
development stage, flood plain and appropriate watercourse buffers will need to be established.
Please advise us of your decision in this matter.
Yours truly,
~~
K. C. Kennedy, MC&P
Manager, Planning
KKIph
c.
1. Bender, County of Simcoe, 705-726-3991 - Fax
M. Pennycook, Township ofOro-Medonte, 705-487-0133 - Fax
C.Shindruk, Jones Consulting Group, 705-734-1056 -Fax
S:\KevinK'J0228th-MMA&H-SC-OP A 2002-P. t 15-0 J. tvpd
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RR 1, Comp 315
Oro Station, ON.
LOL 2EO
March 4, 2003
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Council Members of Oro-Medonte
PO Box 100
Oro, ON LOL2XO
Dear"Mayor Craig and Councillors
I am delighted with the response you received from my neighbors
in support of keeping our Oro Lea Di~trict a no exit area.
I am confident that you will correct the mistake of the Official
Plan based on this encouragement and not open Greenwood Forest
Road to Windfield Drive.
This is particularly important with the impending increase
in automobile traffic from the park and the housing development
with the golf course. The disposal of the land for this road
will protect us , ensure the future and exhibit that our
Council follows the "Six Pillars ~I of the Official Plan.
Thank you for being considerate to us and all the citizens of
this fine Township by protecting our "Rual Character". Please
advise me when you expect the Official Plan to be appropriately
amended
Sincerely,
mf1 tlJJ!. L-
17--",,~-/" ;' Ut4
W.J.McMechan
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2003-014
(Formerly Bill #T614)
.".
Being a By-law to authorize the execution of a
Tax arrears extension agreement
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WHEREAS The Corporation of the Township of Oro-Medonte has registered on the 23rd
day of December 2002 a tax arrears certificate against the land described in Schedule "N
attached hereto and forming part of this By-Law.
AND WHEREAS Section 8 of the Municipal Tax Sales Act R.S.O., 1990, Chapter M.60 as
amended provides that a municipality may by By-law authorize an agreement with the
owner of such land to extend the period of time, which the cancellation price payable on
the land is to be paid.
NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte
hereby enacts as follows:
1. THAT an agreement be entered into by the Corporation with the owner of the land
described in Schedule "A" to extend the time period in which the cancellation price payable
on this land is to be paid beyond December 23rd, 2003.
2. THAT the agreement be substantially the same form and contain the same terms
and conditions as set out in Schedule "B" attached hereto and forming part of this
by-law.
3. THAT the Mayor and Clerk be authorized to enter into the agreement on behalf of
the Corporation.
THAT this By-law shall have effect immediately upon final passing.
THE CORPORATION OF THE TOWNSHIP OF ORQ..MEDONTE
BY-LAW READ A FIRST AND SECOND TIME THIS Sill DAY OF MARCH, 2003.
BY-LAW READ A THIRD AND FINAL TIME THIS Sill DAY OF MARCH, 2003.
Mayor, J. Neil Craig
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Clerk, Marilyn Pennycook
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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SCHEDULE "A"
BY-LAW NO. 2003-014
Description of the land:
Roll # 4346 020-006-08300
CON 13 SW PT LOT 14
51 R13627 PART 1
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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. SCHEDULE lOB"
BY-LAW N9. ;1003 - IIf
THIS AGREEMENT made in triplicate the 5th day ot H4rch
BETWEEN
,2003.
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,. THE CORPORATION OF THE TOWNSHIP OF ORQ-MEDONTE
Hereinafter called the NCorporation"
-and -
Hereinafter cal.led the "Owner"
WHEREAS the Owner is the owner of the land in the Township of Ora-Medonte
described in Schedule NA" attached hereto and forming part of this agreement.
AND WHEREAS the Owner's land is in arrears of taxes on the 12th day of February,
2003 in the amount of $15,491.99 and a tax arrears certificate was registered in the
Registry Office on the 23rd day of December, 2002 in respect of the Owner's land.
AND WHEREAS under Section 8 of the Municipal Tax Sales Act, R.S.O. 1990
Chapter M.60 as amended a municipality may by By-law, authorize an extension agreement
be entered into by the Corporation with an Owner to extend the period of time in which the
cancellation price in respect to the Owner's land is to be paid.
NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the
premises and of the covena,nts and obligations hereinafter contained, it is hereby agreed as
follows:
.
5.
.
6.
1. The Owner agrees to pay to the Corporation the sum of $350.00 (three hundred and
fifty) dollars monthly, payable on the 1st day of each and every month commencing
on the 1 st day of March, 2003, to and including the 1 st day of March, 2013.
2.. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay
all taxes levied on the land as they become due during the tenor of this Agreement.
3. Notwithstanding any of the provisions of this Agreement, the Municipal Act; R.S.O.
1990, Chapter M.45, as amended, shall continue to apply to the collection and
enforcement of all tax arrears and all taxes except that the Treasurer and the
collector of taxes of the Corporation, without waMng the statutory rights and powers
of the municipality or of the Treasurer, shall not enforce collections of such tax
payments, except as set out in Clauses 1 and 2, during the time the Agreement is in
force so long as the Owner is not in default hereunder.
4. In the event the Owner defaults in any payments required by this Agreement, this
Agreement upon notice being given to the Owner by the Corporation, shall be
terminated and the Owner shall be placed in the position he or she was before this
Agreement was entered into. In the event of a default, this Agreement shall cease to
. be considered a subsisting agreement on the day that the notice of termination is
sent to the Owner.
Immediately upon the Owner making all the payments required under paragraphs 1
and 2, this Agreement sha11 be terminated and, the Treasurer shall forthwith register
a tax arrears cancellation certificate in respect of the said land.
. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other
person may at any time pay the balance of the cancellation price and upon receipt of
the aforesaid payment by the Corporation, this Agreement shall terminate and the
Treasurer shall forthwith register a tax arrears cancellation certificate.
7. This Agreement shall extend to and be binding upon and ensure to the benefit of the
Parties and to their respective heirs, successors and assigns.
.... ,
Paae 2
Schedule "B"
Bv-law No.
8.
If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable,
it or they shall be considered separate and severable from the Agreement and the
remaining provisions of the Agreement shall remain in force and effect and shall be
binding upon the Parties hereto as though the said paragraph or paragraphs or part
or parts of paragraphs had never been included.
9.
Any notice required to be given to the Owner hereunder shall be sufficiently given if
sent by registered post to the Owner at the following address:
10871 Highway 12
PO Box 306
Coldwater, Ontario
lOK 1 EO
In WITNESS WHE~EOF the Owner has hereunto set his hand and seal and the
Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper
Officers.
SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF
Witness
Mayor, J. Neil Craig
Witness
Clerk, Marilyn pennycook
Owner,
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