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04 02 2003 Council Agenda r TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, APRIL 2, 2003 TIME: 7:00 P.M. .......................................... ........................... ............ ............... ......... 1. OPENING OF MEETING BY THE MAYOR ~ 2. PRA YERlCONTEMPLA TION/REFLECTION " 3. NOTICE OF ADDITIONS: 4. ADOPTION OF AGENDA: 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Council Meeting of March 19, 2003. 7. RECOGNITION OF ACHIEVEMENTS: None. 8. PUBLIC MEETINGS: a) Public Meeting minutes of March 27, 2003, re: Proposed Smoking in Workplaces By-law. 9. DEPUTATIONS: a) 7:15 p.m. Mr. Jim Woodford, re: An Ecological Study of the Oro Moraine. ~ 10.CONSENT AGENDA CORRESPONDENCE: "." a) Lake Simcoe Regional Airport Commission, minutes of February 20,2003 meeting. b) Lake Simcoe Regional Conservation Authority, Board of Directors meeting minutes of February 28, 2003. c) Mr. William von Althen, correspondence re: Meeting of March 20, 2003 at Guthrie Public School. d) Mr. William van Althen, correspondence re: Proposed Changes to Plan 709. ~ e) Ministry of Finance, correspondence re: Municipal Property Assessment Corporation (MPAC). f) Orillia Public Library Board, minutes of February 26,2003. g) Ministry of Consumer and Business Services, correspondence re: The LCBO Deposit and Return Act. h) WeirFoulds LLP, correspondence re: Plan 709. ~ i) Meridian Planning Consultants Inc., correspondence re: Mapping of Natural Heritage Features, Township of Oro-Medonte - County of Simcoe. .. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: None. 12. REPORTS OF MUNICIPAL OFFICERS: a) Jennifer Zieleniewski, CAO, discussion re: Physician Recruitment. b) Report No. EES 2003-24, Keith Mathieson, Director of Engineering and Environmental Services, re: Horseshoe Estates Phase III - Reduction in Letter of Credit and Issuance of Certificate of Substantial Completion and Acceptance (Above Ground and Below Ground Works). 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, March 26, 2003. b) Minutes of the Planning Advisory Committee, March 11, 2003. 14. COMMUNICATIONS: , None. ~'.i 15. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Property Matter. r 16. BY-LAWS: a) b) . c) By-law No. 2003-022 (Third Reading Only) By-law No. 2003-023 By-law No. 2003-028 d) By-law No. 2003-029 Being a By-law to Authorize the Execution of an Agreement of Purchase and Sale between The Corporation of the Township of Oro- Medonte, The Corporation of the City of Barrie, The Corporation of the City of Orillia and Ukcan II Incorporated. Being a By-law to authorize the execution of a T ax arrears extension agreement. Being a By-law to Authorize the Issuance of a Certificate of Substantial Completion and Acceptance (Aboveground and Belowground Works) for Horseshoe Estates Phase III (Horseshoe Valley Lands Ltd.) Being a By-law to Authorize the Execution of a Communal Septic Easement Agreement Between the Township of Oro-Medonte and Horseshoe Valley Resort Ltd. 17.CONFIRMATION BY-LAW NO. 2003-027 18. QUESTIONS AND ANNOUNCEMENTS: 'It ..... 19. ADJOURNMENT: ADDENDUM COUNCIL MEETING Wednesday, April 2, 2003 10. CONSENT AGENDA CORRESPONDENCE: j) Oro-Medonte Chamber of Commerce, correspondence re: Physician Recruitment and Retention Programs. . 14. COMMUNICATIONS: a) Nottawasaga Valley Conservation Authority, invitation re: Official Opening of the John Hix Conservation Administration Centre, Tuesday, April 22nd, 2003. b) Washago Community Centre Corp., invitation re: Wash ago's 150th Birthday Celebration, September 13th, 2003. 'jj <6 u'- ~ THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE PUBLIC MEETING RE: PROPOSED SMOKING IN WORKPLACES BY-LAW March 27, 2003 @ 7:02 p.m. at the Municipal Council Chambers of the Township of Oro-Medonte Present: Mayor J. Neil Craig Deputy Mayor Walter Dickie Councillor Ralph Hough Councillor Paul Marshall Councillor Harry Hughes Councillor Ruth Fountain Regrets: Councillor Don Bell Staff Present: Marilyn Pennycook, Clerk; Janette Teeter, Clerk's Assistant Also Present: Shawna Frolick (Simcoe County District Health Unit), Susan Close (Simcoe County District Health Unit), John Waugh (Lite FM) Mayor J. Neil Craig called the meeting to order and explained the public meeting had been called under the authority of the Ontario Municipal Act, Section 115, S.O. 2001, C.25 which authorizes municipalities to pass by-laws with respect to the smoking of tobacco in workplaces. Notice of the Public Meeting was distributed to various business owners and residents of the Township. It was posted on the Township website, as well as advertised in the Orillia Packet and Times, the Barrie Examiner and the Midland Free Press on February 28, 2003. The following person expressed concerns: Shawna Frolick (Simcoe County District Health Unit). To date, there had been no correspondence received re: the Proposed Smoking in Workplaces By-law. There being no further comments or questions, the meeting adjourned at 7:25 p.m. Pat & Jim Woodford (strix.wood ordii@sympatico.ca] Wednesday, March 26, 2003 9:00 AM Marilyn Pennycock Deputation Marilyn Iwould like to make a deputation to the next Council meeting with respect to An Ecological Study of the Oro Moraine. Kind regards Jim Woodford 'It ..... Yc, - \ ~ ~y-~ STEPS TO AN ECOLOGICAL STUDY OF THE KEY NATURAL FEATURES OF THE ORO MORAINE 1 - Oro-Medonte Council should appoint a Citizen's Ecological Advisory Committee and a Chair for the Committee. Suggested members who are knowledgeable naturalists/environmentalists living on or near the Oro Moraine are - Margo Holt (author of the Vascular Plants of Simcoe County), Ed Glanert, Ted Duncan, Greg Sadowski, Ron and Sharon Hancock, David and Juliana Hawke, Dr. Harold Atwood, Dr. Anita Beaton, Gord Luker, , Dr. Luke Irwin, Dr. Gord Ball, Pat and Jim Woodford, representatives of the Couchiching Conservancy, the Orillia Fish and Game Club and the Orillia Naturalists' Club and interested Councillors. " 2 - The Committee, in cooperation with Township staff, should write the Terms of Reference for the study. This should be a three season (spring, summer, fall) study by a multi-disciplinary team of scientists/naturalists - botanist, ornithologist, entomologist, mammalogist, herpetologist, etc. Special emphasis should be paid to Species at Risk whose presence brings protection under Federal and Provincial legislation. 3 - Oro-Medonte Council should approve the Terms of Reference. 4 - The study should be put up for tender according to the Township's Tender By-Law. 5 - Council, in consultation with the Citizen's Ecological Committee and Township staff, should choose the best qualified applicant. 6 - The study, under the supervision of the Citizen's Ecological Committee, should proceed. Material fromthe Couchiching Conservancy's two year study of the Moraine, which has been offered free of charge, should be incorporated in this study. Regular progress reports should be given to Council. 7 - Council should approve the Report of the study. 8 - The study results should be incorporated in a Planning Amendment to Protect the Oro Moraine. Jim Woodford. 2 Apr 2003 ". ,. C, \ From: Sent: To: Subject: Pat & Jim Woodford [strix.woodfordii@sympatico.ca] Wednesday, April 02, 2003 9:18 AM Marilyn Pennycock Deputation STEPS TO AN OLOGlCAL STUDY ( Marilyn I am aattaching a revised version of my deputation for this evening. Jim Woodford STEPS TO AN ECOLOGICAL STUDY OF THE KEY NATURAL FEATURES OF THE ORO MORAINE I have a simple request this evening. Please do what Ian Beard intended when he initiated this project -undertake studies to develop scientific criteria to protect the ecological and hydrological features of the Oro Moraine. Ian's intent was to bring added protection to these vital areas, so they would be less vulnerable to intrusion by developers, water takers and aggregate producers, and thus preserve his beloved Moraine. Existing Official Plan designations Environment One and Two already offer protection to almost all the key natural areas of the Oro Moraine. So a delay in an Official Plan Amendment would not endanger the Moraine's natural areas any more that they are at present. The current consultants, Meridian and Azimuth, have failed to develop these vital criteria. No new information on the ecological and hydrological features has been obtained. There is no site-specific data on the flora and fauna of the Oro Moraine. According to the Azimuth Report, which is riddled with scientific errors, if a creature has more than four legs, or no legs at all, it does not occur on the Moraine- for example no butterflies, no spiders, no snails, no earthworms and so on. Scant attention has been paid to Species at Risk these bring special Federal and Provincial protection. It has been suggested that it would be too costly to do the field studies. Which is more cost effective to the taxpayer - $100,000 for the field studies or $400,000 - $500,000 for an OMB hearing? Environment First is an admirable philosophy, but at an OMB Hearing it would be a major target by opponents of the Plan. Without scientific data on the environment, Environment First might be struck down. This would be a major blow to conservation across the province. Some of you may recall I made a similar recommendation to Council and to the Oro Moraine Committee about one year ago. 1 - Oro-Medonte Council should appoint a Citizen's Advisory Council and a chair for the Committee. Suggested members who are knowledgeable naturalists/environmentalists living on or near the Oro Moraine are - Margo Holt (author of the Vascular Plants of Simcoe County), Ed Glanert, Ted Duncan, Greg Sadowski, Ron and Sharon Hancock, David and Juliana Hawke, Dr. Harold Atwood, Gord Luker, Dr. Luke Irwin, Dr. Gord Ball, Pat and Jim Woodford, representatives ofthe Couchiching Conservancy, the Orillia Fish and Game Club and the Orillia Naturalists' Club and two Councillors (for liaison with Council). 2 - The Committee, in cooperation with Township staff, should write the Terms of Reference for the study. This should be a three-season (spring, summer, fall) study by a multi-disciplinary team of scientists/naturalists - botanist, ornithologist, entomologist, mammalogist, herpetologist, etc. Special emphasis should be paid to Species at Risk (Endangered, Rare and Threatened species) whose presence brings protection under Federal and Provincial legislation. 3 - Oro-Medonte Council should approve the Terms of Reference and a budget for the study. 4 - The study should be put up for tender according to the Township's Tendering By- Law. 5 - Council, in consultation with the Citizen's Ecological Committee and Township staff, should choose the best-qualified applicant. 6 - The study, under the supervision of the Citizen's Ecological Committee and Township staff, should proceed. Material from the Couchiching Conservancy's two-year study of the Moraine, which has been offered free of charge, and includes data from 180 field stations, should be incorporated in this study. The Conservancy's Moraine Report should be available this spring. This does not have to cost hundreds of thousands of dollars. Members of the Advisory Committee have a great deal of data that could be added to the Report. An example - Pat and I are doing a 10 kilometre square mainly on the Moraine for the Breeding Bird Atlas, We can supply site-specific data for birds - and can enlist the help of other atlassers to cover the whole Moraine. The birds would cost the taxpayers nothing. Regular progress reports should be given to Council. 7 - Council should approve the Report of the study. 8 - The study results should be incorporated in a Planning Amendment to Protect the Oro Moraine. This covers the ecology part equal attention should be paid to hydrology. Council might invite Dr. Anita Beaton and others to discuss a committee. Jim Woodford 2 Apr 2003 --- C1 \ Sent: To: Subject: Thursday, March 27, 2003 6:47 PM clerk@oro-medonte.ca Re: Deputation Marilyn Ypu have my permission. Jim Woodford Mr. Woodford, If you concur, I will print your submission on the main agenda which Council will receive by Monday latest. Please let me know if this is not acceptable. Marilyn To: Marilyn Pennycock Subject: Deputation <<File: STEPS TO AN ECOLOGICAL STUDY OF THE KEY NATURAL FEATURES OF THE ORO MORAINE.doc>> Marilyn Thank you. Attached you will find a copy of my deputation. You might distribute it to Council members to give them a chance to prepare questions. Jim Woodford Wednesday, March 26, 2003 5:20 PM 'Pat & Jim Woodford' RE: Deputation Mr. Woodford, Your name has been added to the agenda for the April 2, 2003 meeting of Council. The meeting will begin at 7:00 p.m. and your deputation will be heard shortly thereafter. Marilyn Pennycook -----Original Message----- To: Subject: Marilyn Pennycock Deputation Marilyn Iwould like to make a deputation to the next Council meeting with respect to An Ecological Study of the Ora Moraine. Kind regards Jim Woodford ~ ~ ~ ~ ~ ~ ~ i ~ ~ ~ ~ ~ i ~ ! ~ $ ~ $ i i i ~ Ontario BreedingBiid'A.tI~<2001'- 2005 Roadside Point CouDtCoordlnateS . l4eu.d No. EutiD& N....... 01 601152 4931429 02 606S88 4939412 03 604478 493TJ!J}. 04 606899 4933736 os 601305 4937191 06 609613 ~I (T1 600538 4934995 08 608793 4933229 09 60868S 4932440 10 608000 4934483 11 601917 4931929 12 608510 4931016 13 602196 4936162 14 605444 4939663 15 603731 4936258 16 602343 4932211 17 608413 4939282 18 600870 4935395 19 609135 49311:'-77 20 607546 493'1b75 21 605535 4933669 22 607580 4937828 23 605885 4932749 24 605452 4932986 25 609106 4938150 26 603422 4939333 Z7 601017 4938813 28 608678 4938855 29 602594 4939746 30 603698 4~ 31 607164 4933303 32 601426 4935668 33 608149 4939709 34 605761 4938183 35 fJ)lm 4936452 36 604121 4935635 37 6068ro 4938981 38 607424 493021)1 39 604881 4935503 40 601010 4937663 41 609644 4933030 42 609384 4931108 43 604915 4931326 44 605882 4934028 45 602586 4936465 46 609090 4935788 tf7 608228 4931552 48 606022 4937155 49 605143 4936598 50 601456 493909S Atlas Square: 17PK03 Region: 13 (NAD27 - 17PV(3) Okm lkm 2km ....:'~id . , Omi lmi ~ ;D D r:l .......--1 [J D D. . .. ~.. ..' I -1- Wooded An:as Fences WaICI' Bodies WaICI' An:a Wall WaICI' Bodies Wedand An:a Hedge Wetlands FeatUre Outline ANSI Race Tmck Pits and Quarries Building Points Parks and Resaves . Building Polygons PWIic Road Airports Private Road . . Water Tank Petrolemn Tank Ttaek Tmil .. Survey Monmnents Railway ([1 Smoke Stack Contcu Lines . Towers LoIs . Named Places ROIIIDIe Point CoIn Locations Pipelines - Transmission Line Nuth Anmcan Datum 1983 Universal Tmnsverse Mercator (6 de~) prQjectioo Zooe 17, CenIml Meridian 81 degrees W. Grid Imerva1100> meters Cootwr 1nIerval 5 meters Sone teaIures 00 the Bn:eding Bird Atlas field maps may DJt have been updated since the early 1980's. Ontario Breeding Bird Atlas JI, CqJyrigbt 2001, Queen's Printer roc Ontario Map may ooIy be used roc 0nIari0 Breeding Bird Atlas Work @ Ontario MINUTES OF A MEETING of THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION HELD ON THURSDAY FEBRUARY 20, 2003 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: W. Dickie W. Gardy M. Childs G. Fernandes l. Leach M. Ramsay F. Smith S. Trotter Staff: M. Drumm, APM Regrets: R. Hough CALL TO ORDER The meeting came to order at 7:05 p.m. and was chaired by W. Dickie. 1.0 MINUTES OF THE JANUARY 23. 2003 COMMISSION MEETING MOTION: Moved by L. Leach, seconded by M. Ramsay. 2003-AC-08 "THAT, the minutes of the January 23, 2003 Commission meeting, be approved." Carried. CONFIDENTIAL MINUTES OF THE JANUARY 23. 2003 COMMISSION MEETING MOTION: Moved by F. Smith, seconded by W. Gardy. ~ 2003-AC-09 "THAT, the confidential minutes of the January 23, 2003 Commission meeting, be approved." Carried. '" 2.0 BUSINESS ARISING FROM THE MINUTES Covered under Section 3.0. 3.0 PROPERTIES & COMMERCIAL DEVELOPMENT COMMITTEE i) As a result of a confidential property matter, the following motion was passed. MOTION: Moved by M. Ramsay, seconded by F. Smith. \D~. - ~ 2003-AC-10 "THAT, the Lake Simcoe Regional Airport Commission meeting move into camera at 7:15 p.m. to discuss a confidential property matter." Carried. CONFIDENTIAL MOTION 2003-AC-11 Unanimous. CONFIDENTIAL MOTION 2003-AC-12 Defeated. CONFIDENTIAL MOTION 2003-AC-13 Carried. " MOTION: Moved by M. Ramsay, seconded by G. Fernandes. 2003-AC-14 "THAT, the Lake Simcoe Regional Airport Commission meeting move out of camera at 8:35 p.m." Carried. ii) Pursuant to the January 23, 2003 Commission Meeting Minutes, M. Drumm distributed a de-briefing note regarding the airport capital infrastructure meeting of January 17, 2003 with the Honorable D. Collenette as well as a letter addressed to the Honorable P. DeVillers regarding the same. L. Leach inquired as to whether further consideration for contacting the Provincial government to review the airport's request for capital support, had been given. W. Dickie indicated that a brief discussion with G. Dunlop, MPP Simcoe North had occurred and that staff is preparing a preliminary submission for review. Information will be presented, as it becomes available. iii) Further to Commission Motion 2002-AC-57 (October Commission meeting), and the January 23, 2003 Commission meeting minutes, a report prepared by M. Drumm detailing outlines the development of marketing strategies, was deferred until the March Commission meeting, as a result of time constraints. 4.0 FINANCIAL REPORT i) The final 2003 airport Operating Budget was presented. MOTION: Moved by S. Trotter, seconded by L. Leach. ,r 2003-AC-15 "THAT, the 2003 Operating Budget be approved as presented, and distributed to the three partnering Municipalities for approval." .,;" Carried. ii) The final 2003 1 O-year Capital Works Program was presented. M. Drumm made particular note of further, mandatory water system upgrades for 2003, as required under the Ontario Drinking Water Standards. MOTION: Moved by M. Ramsay, seconded by F. Smith. 2 . \(:)~-~ 2003-AC-16 "THAT, the 2003 10-year Capital Works Program be approved, as presented and distributed to the three partnering Municipalities for approval." Carried. 5.0 NEW BUSINESS/CORRESPONDENCE i) The airport manager's report was received as information. ii) All additional correspondence as presented by the airport manager was reviewed. 6.0 MEETING(S) The next Commission meeting is to be held on Thursday March 20, 2003 at 7:00 p.m. ADJOURNMENT The meeti'"!.a~djourned at 9:10 p.m. ~~JA.-<-x.- ~ M. m Recording Secretary, LSRA Commission '- ~~.../ .- " ~~ W. ic Ie President, LSRA Commission Distribution: Commission Members W. McArthur K.Short J. Tascona, M.P.P. Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia Clerk's Office, Township of Oro-Medonte P. DeVillers, M.P. A. Carol!, M.P. G. Dunlop, M.P.P. I. Brown, City Manager, City of Orillia L.S.R.A. Tenants .... -" 3 Regional Municipality of York "Seminar Room" 17250 Yonge Street Newmarket l()~-) (I LAKE SIMCOE REGION CONSERVATION AUTHORITY. MEETING NO. BOD;.02-03 52nd ANNUAL GENERAL MEETING - Friday, February 28th, 2003 -9:00 a.m. MINUTES, " Members: Staff: R. Bridge, Chair S. Para, Vice Chair M. Black L. Corrigan J.O. Dales A. Eadie V. Hackson J. Holec M. Jordan G. Lamb H. Lodwick P. Marshall S. Pa ra W. Emmerson, (Proxy for S.Pliakes) F. Smith (Proxy for R. Stevens) T. Taylor W. Teel M. Slack D. Gayle Wood, Chief Administrative Officer/ Secretary-Treasurer S. Hanson, Director, Corporate Services A. Leach, Director, Conservation Land Management R. Vos, Director, Watershed Management M. Walters, Director, Environmental Services' S. Kemp, Manager, Fundraising and Community Relations H. McKinnon, Community Relations Specialist G. Casey, Recording Secretary Regrets: . G.R. Richardson N. Snutch J.West ,l" r Page 1 of 13 10 n::ul Vol Y LoO ,LoVV.:> L..CU'\.v V It I .\...tVV, I :-c~ lUll \.J:UII~C:I ,va LlUII f"\U lIlUI n y Board of Directors' Meeting.. 52nd Annual General Meeting Minutes \()\J- ~ '" Guests: . J. Munro, MPP B. Leonhardt Mayor T. Clayton Mayor B. Jackson Councillor C. Dunkeld Councillor M. Carroll Mr. A. Scott Mr. J. Rogers Mr. P. Waring Mr. E. Crossland, President Mr. G. Connell Mr. B. Van Berkel Mr. B. Plazek Mr. B.. Collier Mr. R. Defrancisco . Mr. D. McLennan Mr. D. Avery Mr. K. Sorensen York North Assistant to D. McTeague, MP, Pickering, Ajax,Uxbridge Township of Brock Town of Innisfil Town of Whitchurch-Stouffville Town of Whitchurch Stouffville City of Barrie Town of East Gwillimbury Ministry of Natural Resources Lake Simcoe Region Conservation Foundation Lake Simcoe Region Conservation Foundation . Lake Simcoe Region Conservation Foundation URS Cole Sherman Scotia Bank Scotia Bank Hill Hunter Losell Law Firm Big Bay Point Association Simcoe Federation of Agriculture 1. Chair's Welcome and Introductions Chair Bridge opened. the meeting by welcoming everyone and asked all of the Board Members to introduce themselves and to identify the municipality they represent. Chair Bridge then asked the staff of the Lake Simcoe Conservation Authority to introduce themselves, which was followed by introductions of all the guests in attendance. 2. Disclosure of Pecuniary Interest & the General Nature Thereof There were no declarations of Pecuniary Interest. .... 3. Adoption of the Agenda "" Moved by: Seconded by: 800-03-18: Gary Lamb Virginia Hackson RESOLVED THAT the Agenda of'the 52nd Annual General Meeting of the Board of Directors No. BOD-02-03 be adopted as amended to move Items 14 and 15 of the Agenda to Item 6. Page 20f 13 11 __...._ _....v""'..... . "'_~'\J" """"-'Ih"'......' """",,"'_1. ~ ''-',.I IVI 1"1 Board of Directors' MeeHng 52nd Annual General Meeting Minutes I CUI val Y LV., LVV,:) 4. Minutes \CJ\J -3 Board of Directors Minutes of the Board of Directors Meeting No. BOD-01-03 held January 24th, 2003. Moved by: Seconded by: V. Hackson L. Corrigan BOD-03-19: RESOLVED THAT the minutes of the Board of Directors' meeting No. BOD-01-03,held on January 24th, 2003, be adopted. 5. Greetings Greetings were received from Julia Munro, MPP-York North, Mayor Jeffrey Holec on behalf of York Region, Mayor Wayne Emmerson, Town of Whitchurch- Stouffville, Deputy Mayor Susan Para, on behalf of Regional Municipality of . Durham, M~yor Margaret Black, Township of King, Mayor Brian Jackson,,.!Town of Innisfil, MayorTom Taylor, Town of Newmarket, Mayor Terry Clayton, Township of Brock, Alec Scott, on behalf of Mayor Jim Perri, City of Barrie. The CAO read a letter of greetings on behalf of Garfield Dunlop, MPP, Simcoe North. . 6. 2002 Reports a} 2002 Conservation Authority Annual Report Chair Bridge presented the 2002 Annual Report hi-lighting events of 2002 such as the introduction ofthe LakeSimcoe Water Quality Improvement Program which was made possible with funding through the Ontario Ministry of Agriculture and Food. Chair Bridge also referenced the success of the Paddling Around Lake Simcoe Team (PALS) who made more than 40 presentations in 20 communities and reached close to 1,700 people with their message to help save Lake Simcoe. Chair Bridge extended thanks to the PALS team and to Human Resources Development Canada and other sponsors who provided financial support for this program. Chair Bridge announced that the Lake Simcoe Environmental Management Strategy (LSEMS) has managed to reduce the amount of phosphorus pollution entering Lake Simcoe by approximately 17.8 tonnes per year over the course of the last decade. Chair Bridge further extended thanks to the Board of the Lake Simcoe Region Conservation Foundation and the members of the Dinner Committee for their continued support and tireless efforts in raising funds for conservation education and environmental projects. .r .,. Page 3 of 13 12 L...c::rl'\.~ vII t ~\.OVV I, '\'C~I\..I.II \.JUI '~v,1 Vc;.U.I.~1 t J \\",Ilt IVI 1\.'1. Board of Directors' Meeting 52nd Annual General Meeting Minutes . _~""""""'t 1 4-~J c,..v.......... \~b -~ ~ In dosing, Chair Bridge advised that moving forward into 2003 "' the International Year of Freshwater, the committed Members of the Authority's Board and staff look forward to continuing to work in the protection of Lake Simcoe. Chair Bridge thanked all of the municipal, federal, and provincial partners for their continued support of the Authority. Moved by: Seconded by: G. Lamb . S. Para BOD-03-20 RESOLVED THAT the Lake Simcoe Region Conservation Authority's Annual Report for 2002 be received for information. b) 2002 Conservation Foundation Annual Report Mr. Ernie Crossland, President of the Lake Simcoe Region Conservation Foundation presented an update on the 2002 activities of the Foundation. Mr. Crossland advised that 2002 has been a very busy year for the Conservation Foundation, informing that thanks to the dedication and support of shoreline residents in Oro-Medonte, Innisfil, and Georgina more than $30,000 was raised through the Lake Simcoe Fund. Mr. Crossland advised that the Foundation .. contributed $14,000 to the Testa Heights Stormwater Pond Project in Uxbridge through the Lake Simcoe Fund. The Keeping Kids in Conservation Campaign raised in excess of $6,000 last year and acknowledged the continued support of the Helen McRea Peacock Foundation which enabled the Foundation to provide $11,000 to the Professor E.A. Smith Natural Resources Educational Centre for dormitory expansion, nature trail development and program materials and development. ~ Mr. Crossland thanked Mr. John Sibbald of The Briars and the Town of Georgina for hosting the 2nd Annual Celebrate the Lake Day. Mr. Crossland provided the following important dates to be remembered: .. Foundation's 30th Annual General Meeting March 18th, 2003 The Briars - 6:00 p.m. '" 15th Annual George R. Richardson Conservation Dinner April 25th, 2003 DiNardo's - Aurora Page 4 of 13 13 I-ebruary Lt!''', LUU~ Lake tilmcoe Keglon c.onservanon Aumonty . Board of Directors' Meeting 52nd Annual General Meeting Minutes . Moved by: Seconded by: BOD-Q3-21 : \(jb - S P. Marshall M. Jordan RESOLVED THAT the Lake Simcoe Region Conservation Foundation's Update for 2002 be received for information. ~ c) Client Service Report (shown as Item 14 in the Agenda) The CAO presented the Client Service Report for 2002 acknowledging the cover page aerial photograph of the Uxbridge Brook taken by Lou Wise. The CAO reviewed the results of the public surveys received for the four divisions, Environmental Services; Watershed Management, Conservation Land Management,. and Corporate Services. The Authority continues .to receive very positive comments on the programs and services being provided. . The CAO acknowledged the Authority staff for th-eir continued commitment and hard work which is reflected in this report. The CAO asked the Board of Directors to join her in applauding the staff for their efforts. Moved by: Seconded by: BOD-03-22: P. Marshall S. Para . RESOLVED THAT Staff Report No. 11-03-BOD be received; and FURTHER THAT the 2002 Client Service Report be adopted as presented. ,- d) Jurisdictional. Expansion - City of Barrie The CAO made a brief presentation on the Authority's jurisdictional expansion to indude the northern portion of the City of Barrie. TheCAO advised that the Authority is extremely excited about this expansion and that this expansiQn has been part of the Authority's vision to surround the lake for several years. ,.r The City of Barrie is expecting to hold their expansion meeting on either May 22nd or May 29th, 2003, at the South Shore Centre in Barrie. "... It is essential that the staff of Barrie support this expansion and the CAD reported that they have been excellent in working with Authority staff on this initiative. The CAO thanked Rick Newlove, Craig Hebert, Kerry Columbus, Peter lee and Alec Scott for their assistance. The CAO further thanked Mayor Perri and Alderman Alison Eadie for their assistance and support in moving thisforward. Page 5 of13 14 I V-UI ueu y L..U , L.vv....,J I.-UI',,", """"II......VV I 'v~IVII """'VI t.;J\J1 V~"IVII I '\oILIIVII"} . Board of Directors' Meeting . 52nd Annual General Meeting Minutes . \()\J -\..D . In response to a question concerning the expansion to include the City of Orillia, the CAO advised that the Authority has an excellent working relationship with the City of Orillia and thanked Councillor Smith for attending the Annual General Meeting on behalf of Mayor Stevens. The Chair and the CAO have recently met with Mayor . Stevens who has given permission for Authority staff to meet with City of Orillia staff to discuss the proposed expansion. Moved by: Seconded by: BOD-03-23 A. Eadie P. Marshall . . RESOLVED THAT Staff Report No. 12-03-BOD regarding the LSRCAjurisdictional expansion to include the City of Barrie be received and approved; and FURTHER THAT the Authority's Board of Directors support the City of Barrie expansion. into the Lake Simcoe watershed. The Chair concluded the year 2002 business~ A recess was called at 9:55 a.m. Moved by: Seconded by: BOD-03-24 8. 2002 Business V. Hackson L. Corrigan RESOLVED THAT the Board of Directors conclude the 2002 business and declare the Chair vacant. The Chief Administrative Officer of the Lake Simcoe RegionConservation Authority called the 2003 Business Meeting to order at 10:10 a.m. 9. Roll Call - 2002 Board of Directors -. As round table introductions were conducted at the beginning of the meeting, they were not repeated at this time. " 10. Election of Officers The CAO introduced Mr. Peter Waring, Supervisor, York Durham Area Team, Ministry of Natural Resources advising that Peter recently became a member ofthe LSEMS Steering Committee. Page 6 of13 15 --...."" .......""...-- . \.....~IVlt "'""'Vi'...........' . """........., '" \U\.I.'V,t\;} Board of Directors' Meeting 52nd Annual General Meeting Minutes . l'='lJl UO, Y LU ,LU\J0 \(:)\3 -l . Mr. Waring brought greetings to the meeting advising that the Ministry of Natural Resources and the Authority work together on many programs and certainly share the same vision regarding the protection of Lake Simcoe and the watershed. Mr. Waring reviewed the general rules for the election process as outlined in the agenda. 11. a) Appointment of Scrutineers Moved by: Seconded by: A. Eadie P.Marshall BOO-02-25 RESOLVED THAT in the event of a vote by ballot, the following persons: Mr. David McLennan, Hill Hunter Losell Law Firm and Mr. Bruce Collier, Bank of Nova Scotia, will act as scrutineers; and FURTHERMQRE that all ballots be destroyed . after the election. b) Election of Officers for 2002 (i) Chair of the Authority Board Member Alison Eadie nominated Roy Bridge for the position of Chair. To support this nomination Alderman Eadie spoke of Mr. Bridge's commitment to the Authority in 2002 as Chair and his many accomplishments while in that position. Alderman Eadie further stated that she would like to see Roy asthe Authority Chair when Barrie's expansion meeting takes place. Nominations were called three times. . No other nominations were received. Mr. Bridge accepted the nomination. Moved by: Seconded by: H. Lodwick W.Teel RESOLVED THAT the nominations for the position of Chair be closed. Mr. Bridge thanked the Board for their confidence in his leadership. Page? of 13 r : ,"':. 16 rt:ul Veil Y LO ,LUU..J LeU\!:: 011 II....Ut: f\t:!:IIU!1 \.JU!l~t:1 VCllIUII r.Ul.l/UIIlY Board of Directors' Meeting 52nd Annual General Meeting . Minutes -.. .... \\)D ~ (ii) Vice Chair of the Authority. Board Member H. Lodwick nominated Councillor Gary Lamb. Board Member S. Para nominated Mayor Jeffrey Holec. Nominations were called three times. No other nominations were received. Councillor Lamb and Mayor Holec accepted the nomination. Moved by: Seconded by: L. Corrigan M. Jordan RESOLVED THAT the nominations for the position of Vice Chair be closed. Mayor Holec addressed the Board advising that he would welcome the opportunity to be the Vice-Chair of the Authority and as he represents York Region at Large feels that his acting in that capacity will send a positive message to York Region, the Authority's largest funding partner. Councillor Lamb addressed the Board advising that he has been involved with the Authority's Administrative Committee this past year and has learned a lot while participating on this Board. Councillor Lamb pledged to do a great job in the .capacity of Vice-Chair if elected... Scrutineers were called on to perform the vote by ballot. Mr. Peter Waring announced that the result of the vote by ballot elected Councillor Gary Lamb to the position of Vice-Chair. Councillor Lamb thanked the Members for their support and advised that he will work hard in this position. c} Appointment of Administrative Committee Councillor Gary Lamb requested permission to enter a motion regarding the Authority's Administrative Committee. Councillor Lamb proposed to change. the committee to be comprised of the Chair, the Vice-Chair and three Board Members at large to the Committee. This will provide more flexibility when holding meetings as the quorum will be three. Page 8 of 13 17 r-t:mruary ~O-. ~\Ju,j L.dl\t:: ClIIUL;Ut: I"\tJ\:jIUII vUII::it::IVdllUII MUlIlUlllY Board of Directors' Meeting 52nd Annual General Meeting Minutes Moved by: Seconded by: BOD-03-26 . G. Lamb M. Jordan RESOLVED THAT the Administrative Committee composition be changed toinclude the Chair, Vice Chair and 3 members, at large, from the Board of Directors'. Board MemberG. Lamb nominated V. Hackson. Board Member L. Corrigan nominated S. Para. Board Member A. Eadie nominated H. Lodwick. Moved by: Seconded by: Moved by: Seconded by: BOD.:.03-27 M. Black J. Holec RESOLVED THAT nominations for the appointment to the Administrative Committee be closed. M. Black L. Corrigan RESOLVED THAT the Chair, Roy Bridge, Vice Chair, Gary Lamb and three members Virginia Hackson, Susan Para and Harold Lodwick be appointed to the Administrative Committee. \C0'D -~ Chair Roy Bridge, on behalf of Mr. Peter Waring, thanked the Scrutineers for their assistance with the voting of the officers. d) Appointment of the Regulations Sub Committee Moved by: Seconded by: BOD-02-28 L. Corrigan M.Jordan RESOLVED THAT the Chair and the Vice Chair of the Conservation Authority and the Member representing the local municipality in which the fill and construction application is received shall be Members of the sub- committee to review applications in the field, as such inspections are determined and authorized by the Board of Directors. ." ",'" Page 9 of 13 18 .. t-eDruary L(j:'., LUU.:) LaKe ~Imcoe Keglonl;onserva!lon Aumomy Board of Directors'Meeting . 52nd Annual General Meeting Minutes \aD - \() e} Appointment to Conservation Ontario Moved by: Seconded by: BOD-03..,z9 S. Para G. Lamb RESOLVED THAT the 2003 Authority Chair be appointed as the Authority's voting delegate to Conservation Ontario; and FURTHER THAT the Chief Administrative Officer/Secretary-Treasurer be the alternate designate. f) Appointment of Foundation Members The GAG requested permission to briefly address the appointment to the Foundation. The CAO advised that the Board of Directors can appoint three Members to the Foundation. In 2002 Member Paul Marshall did a great job filling this position and on behalf of the Foundation the CAO thanked Councillor Marshall for his hard work and dedication especially in the Oro-Medonte area. Councillor Marshall, however, has indicated that due to a number of other commitments he will be stepping down from this Committee. The CAO indicated that Member Virginia Hackson has, in the past, expressed an interest in sitting on this Committee and the CAO asked Councillor Hackson if this was presently still an interest. Councillor Hackson confirmed her interest. Councillor Paul Marshall advised that he thoroughly enjoyed working with the Foundation in 2002 and extended his best wishes to Councillor Hackson in this new' venture. Moved by: Seconded by: -. BOD-03~30 P.Marshall S. Para RESOLVED THAT the 2003 Authority Chair, the Chief Administrative Officer/Secretary- Treasurer and Councillor Virginia Hackson, York Region (East Gwillimbury),be appointed to the Lake Simcoe Region Conservation Foundation. Page 10 of 13 19 rt::ul. UdIY.c:.O ,LUU,:) _:-n~ ~'"' '-"_'\,,<0 I '\\;;~IVII ,""VI ~WV. Vt,.,iLIV'. r-\UU IVlllY Board of Directors' Meeting 52ndAnnual General Meeting Minutes ,. g) Appointment of Solicitors Moved by: Seconded by: 80 D-03-31 12. Signinq Officers Moved by: Seconded by: BOD-03-32 . .. L Corrigan H. Lodwick RESOLVED THAT Stiver Vale, Monteith Baker Johnston, and Hill Hunter Law Firm be appointed as the Authority's legal firms for 2003. M. Black , L Corrigan RESOLVED THAT an account in the name of Lake Simcoe Region Conservation Authority (hereinafter called the "Organization") be kept at the Bank of Nova Scotia (hereinafter called the "Bank"); and THAT Roy Bridge, Chair', Gary Lamb, Vice Chair, D... Gayle Wood, Chief Administrative. Officer/Secretary-Treasurer and Sandra Hanson, Director of Corporate Services, or any two of them are hereby authorized for and in the name of the Organization to sign, make, draw, accept, endorse and deUver cheques, promissory notes, bills of exchange, orders for the payment of money and such agreements and instruments as may be necessary or useful in connection with the operation of the said account; and THAT anyone of the above-mentioned officers is hereby authorized for and in the name of the Organization to endorse and transfer to the Bank for deposit or discount with or collection by the Bank (but for the credit of the Organization only) cheques, promissory notes, bills of exchange, orders for the payment of money and other instruments, to arrange, settle, balance and certify all books and accounts with the Bank and to sign receipts for vouchers. \CJh-\ \. '-, .' Page 11 of 13 20 L-Of\.t:f V'III\",VO I 'C~I\JII \"JUt h;)\,.;<ol 'H...H.I\",I' I r\~\.t IVI BJ . Board of Directors' Meeting 52nd Annual General Meeting Minutes I CU, \".Ie,}. "'"u ,,,"VVv 13. Borrowing Resolution ~t)\r) - \ ~ The Director of Corporate Services presented Staff Report No. 09-03-BOD regard ing. borrowing, Moved by: Seconded by: BOD-03-33 S. Para J. Holec RESOLVED THAT Staff Report No. 09-03-BOD on Borrowing Res.olution be received for information and; FURTHER THAT the signing officers for the Lake Simcoe Region Conservation Authority be empowered to borrow up to. $500,000 on a Operation Loan Agreement, from time to time as required, for administration and/or capital expenditures. 14. 2002 Meeting Schedule The CAO presented Staff Report NO.1 0-03-BOD which contained information on the dates set for the Board of Directors' meetings and those of the Administrative Committee for 2003. The CAO advised that there will be a meeting of the Administrative Committee in March, date and time to be advised. Moved by: Seconded by: BOD-03-34 V. Hackson A. Eadie RESOLVED THAT Staff Report No.1 0-03-BOD be received; and FURTHER THAT the 2003 schedule of meetings for the Lake Simcoe Region Conservation Authority be approved. 15. Closing Comments Chair Bridge extended his thanks to all who attended the Authority's 52nd Annual General Meeting. Chair Bridge further thanked the Board of Directors for re-electing him to the. position of Chair and announced that he looks forward to a very busy and successful 2003. Page 12 of 13 21 LaKe ;)lfTlt:ue r:eglon \JonserV8uon }-'.umomy Board of Directors' Meeting 52nd Annual General Meeting Minutes Motion to Adiourn Moved by: Seconded by: L. Corrigan M. Black Meeting adjourned at 10:55 a.m. ~/ .. ......' ridge J. Chair .. r-epruary LO"., LUU.:) D. Gayle ood Chief Administrative Officer! Secretary Treasurer . \Db-\3 Page 13 of 13 -- 22 March 21,2003 ~J. 4.;z/o?o \ Mayor and Members of Council Township of Oro-Medonte Box 100 Oro, On LOL 1 TO Dear Members of Council, Re: Public Parkland I would like to take this opportunity to thank Mayor Craig and Members of Council for attending last nights public meeting at Guthrie Public School, concerning the proposed sale of Oro-Medonte Parkland. I would also like to thank the Mayor for providing a detailed account of the facts involved in these issues, in particular Plan 709, and for his honest answers to the many questions raised by the public. The job of major is not always an enviable one. There have been a large number of inaccuracies circulated in recent weeks, by a small but vocal group of residents. As a result, most people came to the meeting concerned over the potential loss of Oro-Medonte waterfront. The decision of Council regarding Plan 709 supports the developer's original intention for the Plan in that the there was land set aside for the restricted use of all of the residents within the Plan. Council's decision, which was put forward by the residents of Plan 709, will maintain this restricted use. If you will recall, the only part of the residents submission for the area which Council would not support was the changing of the adjacent, fully public waterfront park - Block 38 - to be taken out ofthe public domain and provided to the backlot residents of Plan 709 for their sole restricted use. Council's decision on the matter was NOT to take public parkland and privatize it. Council's intention to keep fully public parkland public is therefore clear and I am at a loss to understand why some individuals, who have advocated privatization of public parkland (Block 38) now believe that Council's decision on Plan 709 and Block 38 constitutes disposing of truly public parkland. The Mayor clearly explained the need to proceed with this issue for a variety of reasons. Once again, I would like to thank Mayor Craig for addressing everyone's concerns, and urge you to continue with the council's decision to proceed with the sale of block A in plan 709. Yours truly, William von Althen Dear Major and Members of Council, ~i(}~,)~ \ od I am writing in regards to the issue of Oro-Medonte waterfront parkland, and in particular, proposed changes to Plan 709. My wife and I are residents of Plan 709 and we support these changes. The concerns of many residents regarding this matter, are based on misleading information released in recent weeks. Most residents are unaware of the careful and thoughtful deliberation Council has made on these matters. Plan 709 is a unique situation. As Major Craig recently outlined in a public meeting, the proposed changes do not involve the sale of public parkland. Instead, the changes put forward by the residents, support the original intent of Plan 709, of providing restricted use, while maintaining waterfront access for all residents within the Plan. Furthermore, the proposed changes are necessary, due to problems associated with the proximity of waterview residents to parkland, liability issues, and the costs of removing encroachments. Reaching a conclusion to this matter has been a lengthy process. The proposed changes to Plan 709, have been reviewed and approved by two Councils. I support the position of this Council to proceed with the proposed changes to Plan 709, and urge them to proceed as quickly as possible. Yours truly, William von Althen Cc Jennifer Zieleniewski \b €. - \ ~ ...." Ontario Ministry of Finance Office of the Minister Ministere des Finances Bureau du ministre 7th Floor, Frost Building South 7 Queen's Park Crescent Toronto ON M7 A 1 Y7 Telephone: 416325-0400 Facsimile: 416325-0374 76 etage, Edifice Frost sud 7, Queen's Park Crescent Toronto ON M7A 1Y7 Telephone: 416 325-0400 Telecopieur: 416325-0374 MAR Z 0 2003 fEEIVED I MAR 2 '~03 '\ .....f\,"'''''........- &~ ~ ~:-' His Worship J. Neil Craig Mayor The Corporation of the Township of Oro-Mendonte P.O. Box 100 148 Line 7 South Oro ON LOL 2XO Dear Mayor Craig, Thank you for your letter dated January 15, 2003, about the internal restructuring at the Municipal Property Assessment Corporation (MP AC). There is a clear division of responsibilities among the Province, MP AC and municipalities regarding the property tax system in Ontario. The Province governs assessment policies and tax policies through legislation and regulation; MP AC is responsible for the administration of the assessment process, which includes determining assessed values and preparing assessment rolls; and municipalities are responsible for the administration of the property tax system, including billing and collection. I have noted your township's concerns about various aspects of MPAC's restructuring, known as the "Futures" initiative. Kindly note that these issues fall outside my jurisdiction. MPAC's reorganization is the result of a decision made by the Corporation and its Board of Directors. MP AC is governed by a IS-member board of directors that is appointed by the Minister of Finance, but does not report to the Minister. The affairs of the Corporation are managed by its Board of Directors which consists of eight municipal, five taxpayer and two provincial representatives. MP AC is ultimately responsible for ensuring that the Corporation meets a consistent level of service standards. You may wish to contact MP AC' s Board of Directors directly to express your concerns, since these issues stem from internal operational decisions made by the Corporation. .../2 Thank you again for writing. \('^' \\~~ - 2 - E:. THE CORPORATION OF THE 148 Line 7 S.. Box 100 Oro. Ontario LOL 2X0 TOWN&lIIP (g/V-~7I6edide Phone (705) 487-2171 Fax (705) 487-0133 www.township.oro-medonte.on.ca January 15,2003 The Hon. Janet Ecker Minister of Finance Frost Building South ih Floor, 7 Queen's Park Crescent Toronro,Onmrio M7AlY7 Dear Minister: . Recently, the Ontario Public Service Employees Union, Local 322 has petitioned municipalities to request the Province to "intervene to repair the damage Futures has done to Onmrio property assessment and to bring forw.ard a plan to restore local assessment expertise and good working relationships between assessment staff and municipalities at the local level". From the municipality's perspective, it is imperative that assessment and related data received from MP AC is accurate and provided on a timely basis. When inaccuracies are discovered, they should be acted upon promptly. Property taxes are a vital element of municipal funding and municipalities and ratepayers depend on accurate assessment. It is with this level of service in mind that we respectfully request your Ministry's assurance that any corporate restructuring within MP AC will not compromise the accuracy of assessment data or the level of service provided to municipalities and ratepayers. l/{P~ J. Neil Craig Mayor c.c. Members of Council OPSEU . " I~f- \ ORILLIA PUBLIC LIBRARY BOARD MINUfES FEBRUARY 26. 2003 A regular meeting of the library board was held in the Children's Services Department of the Library commencing at 7:31 p.m. PRESENT - BOARD -C. Dowd, Chair; J. Swartz, Vice-Chair; A.M. Alexander; R. Fountain; J. Francis; M. Hi11; F. Kreisz; K. Mclaughlin STAFF - M. Saddy, Chief Executive Officer S. Campben, Director of Children's Services L. Gibbon, Director of Information Services T. Chatten, Recorder OTHER - Jim MacDonald, Observer ABSENT - B. Stanton DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None CONSENT AGENDA Under New Business there win be no discussion of the Haycock Seminar but it win be replaced by discussion of the OLA Conference. MOTION #2003:03 Moved by J. Francis, seconded by A.M. Alexander that the consent agenda of the February 26, 2003 meeting be adopted. CARRIED BUSINESS ARISING FROM THE MINUTES M. Hill asked the CEO if there has been any new developments regarding the Divine (RoweCom) matter. As this is a civil matter and not a criminal matter, there would be no police involvement. The University of Western Ontario has filed a civil suit and served a petition on behalf of several smaller libraries in order to attempt to regain some funds from Divine. At this time the Board win have to wait to see if there are any further developments; - C. Dowd suggested a change in the January minutes under Succession Planning to reflect that the City of Orillia has imposed limits on its Boards and Commission that are not necessarily reflected by other Ontario Public Library Boards. . . \ (j f-d REPORT OF FRIENDS OF THE LIBRARY The Friends have a healthy balance from 2002 furidraising activities. M. Saddy and F. Kreisz have completed an application to nominate Evelyn Johnson of the Friends for the Random House Friend of the Year. REPORTS OF BOARD COMMITTEES AND REPRESENTATIVES Building Steering - The minutes of the January 15, 2003 meeting were distributed and the committee also met on February 4. MOTION #2003:04 Moved by F. Kreisz, seconded by R. Fountain that the Board recommend that the report of Market Square property ownership be presented to the City with the recommendation that the City may wish to consider transferring this property to itself. CARRIED A meeting has been scheduled for Thursday February 27 to rank the preferred site of a new building. Finance - Reports from recent meetings were distributed and discussion took place regarding the budget presentation. Questions were raised regarding the Library's Reserve Funds. The CEO was asked to present a report to the Board at the next meeting detailing these funds and what they are to be used for. NEW BUSINESS OLA Conference - Board members who attended the Conference all agreed that this was a very worthwhile experience that all should have the opportunity to attend. It was a learning experience and allows for discussion with members of other library boards. The Chair also thanked J. Swartz for his article written regarding the Haycock Seminar. The notes from these sessions will be useful information for the Strategic Planning Committee. Suggestions for Conducting More Effective Meetings - A report was submitted with options for discussion. MOTION #2003:05 Moved by J. Francis, seconded by A.M. Alexander that the Orillia Public Library Board moves to adopt the suggestions outlined in the report titled "Suggestions for Conducting More Effective Meetings" with the exception of the Friends Report to remain in the Discussion Agenda. CARRIED MOTION #2003:06 Moved by K. McLaughlin, seconded by M. Hill that meeting times start at 7:00 p.m. starting in April. CARRIED Proposal for Policy Governing Volunteers - A draft volunteer handbook was presented for review. Several items were discussed with revisions to be brought to the next board meeting. '. \ of - ) Proposal to Solve the Crisis in Periodicals - MOTION #2003:07 Moved by K. McLaughlin, seconded by M. Hill that the Board of the OriUia Public Library: . ask the Friends for their support of the 2003 magazine subscriptions at a cost of $3,282 . and that the Board use Reserve Funds in the amount of $2,533 to purchase subscriptions for 2003 CARRIED An adoption program similar to the Adopt-a- Book program has been suggested in order the renew subscriptions. MOTION #2003:08 Moved by M. Hill, seconded by K. McLaughlin that the Board thanks the members of the GriUia Public Library Board for personal donations of funds to the Adopt-a-Magazine Program. CARRIED Proposal to Increase the Mileage Rate - MOTION #2003:09 Moved by K. McLaughlin, seconded by M. Hill that the Orima Public Library Board revise Policy 172, 240 and 581 to reimburse library staff and board at a rate of 36 cents per kilometer for automobile travel when on library business. CARRIED Municipal Role in Orima's Culture - MOTION #2003:10 Moved by A.M. Alexander, seconded by M. Hill that the Board reply to "Discussion Paper - The Municipal Role in Orima's Culture" using Option 3 of the report as discussed. CARRIED The Chair thanked Jim MacDonald for taking the time to attend the meeting as an observer. Adjournment at 9:56 p.m. moved by J. Swartz. BOARD CHAIR CHIEF EXECUTIVE OFFICER \()~ - LI CEO'S REPORT TO THE BOARD OF THE ORILLIA PUBLIC LIBRARY FOR THE MEETING OF MARCH 26, 2003 AT 7:00 PM IN THE CHILDREN'S SERVICES AREA. 1. OLA SUPERCONFERENCE Several of the Ontario Library Association Superconference session presentations have been posted their website. If you are interested in viewing these presentations, go to http://www .accesso la.org/ superconference2003/#presentation 2. 2003 COST OF LIVING INCREMENT FOR OPL STAFF The Board may recall that we originally included a 3% cola increase in the original budget but were advised to remove it temporarily from our submission. In consultation with Treasurer Bob Ripley the time to restore that increment is here. The Board is asked to pass a motion giving the staff a 3% increase to salaries retroactive to January 1,2003. 3. MAGAZINE GOOD NEWS! Local businessman John Waite contacted me after reading of the magazine debacle with Divine Inc. in order to help with our adopt a magazine plan. By e-maiIing information about the program to everyone on his e-mail list we have had an amazing response with individuals and organizations willing to sponsor one, two or even three subscriptions. Rather than give an interim total now I will present more accurate figures at the Board Meeting. l D{ - '5 MONTHLY REPORT OF THE DIRECTOR OF CHILDREN'S AND AUDIO VISUAL SERVICES February 2003 Reference The number of reference questions handled by Children's Services Staff saw a small decrease of three per cent this month. Overall computer use increased by 17 per cent, all of this increase came from use of the internet computers. The CD ROM computer had not been working with any regularity or dependability. We stopped using it towards the end of the month. Fred feels the problem is with the CD ROM drive, a new one is on order. Reference help for teachers and home schooling parents was up substantially this year from 6 in 2002 to 21 in 2003. Teacher reference requires staff to help put together classroom collections of books. Group Visits The 5th Orillia Cubs visited the library for an introduction to library services. Michelle gave a booktalk on popular fiction series for the Cubs who enjoyed their visit. ProQrams The programs are in full swing this month, with full registration in all the programs, including our Saturday Morning Book Buddies program. Storytime for Caregivers has proven to be a successful addition with good attendance from the caregivers. Publicity and Promotions Material displays this month included Valentine's Day and Science Experiments. Publications this month included the March Break Brochure and the Spring Program Brochure. The Children's Website was updated to include the March Break programming information. MeetinQs A Children's Services Staff meeting was held this month. I . . . \ () ~- \0 Comments February was a very cold month. Book Babies was cancelled on February 4th due to a snowstorm. Many days parents and caregivers were unable to make it to library programs due to weather conditions; this may also have affected the reference statistics. The library was closed on February 23 due to a snowstorm. Audio Visual Services Circulation Services staff have had problems controlling the number of people on the AN television as well as the length of time they are spending on the television. To alleviate the problem and to give us some statistics on use of the equipment we have established a sign in procedure. People must sign in, they may watch one hour of television or one movie. There is a maximum of two people allowed to sit and view the program on the television. Sign up is a maximum of once per day based on use. If no one is requesting the television then a second sign up is allowed. The television sign up procedure brings it in line with the computer use policy. This procedure was implemented on February 20th. For the month of February we had forty six people use the television. t \U{ -l MONTHLY REPORT DIRECTOR OF INFORMATION SERVICES FEBRUARY 2003 From the Community Opportunities Development meeting, I gleaned the following information about new developments in the downtown. The Downtown Management Soard has asked the Community Development Corporation to improve a package that is given to a new business opening up in the downtown. The DOMS also wants to provide more events during the May sidewalk sale to make it a more vibrant event. Improvements will also be made to the Rock and Roll weekend, by placing speakers along the downtown so that the performers can be heard from one end of Mississaga to the other. John Epstein is the new Chamber of Commerce president. The Mnjikaning are going forward with the feasibility study for a cultural museum. More affordable housing on the reserve is also being planned. The Simcoe County Labour Market Inventory will be presented to the community on March 26th in the Council Chambers. REFERENCE QUESTIONS: Queries made at the desk were the same as last year, with 1855 questions asked. Usage by high school students increased. Eleven questions were received via e-mail and 4 by fax. USE OF ONLINE PRODUCTS: The periodical index was accessed 195 times in the month, up 84 per cent over last year. INTERNET USAGE: . The internet was booked 1749 times this month, up 24 per cent over last year. USAGE OF WEB SITE AND FROST PAPERS: The web page was accessed 33,908 times in the month and the Frost Papers were searched 45 times. VOLUNTEER HOURS: Volunteer hours are up 73 per cent over last year to 244.5 hours. NEWSPAPER INDEX: Lynn indexed 1441 articles and 123 births, deaths or marriages from the local newspapers. COMMUNITY OUTREACH: Materials were gathered together for 8 shut-ins. INTERLIBRARY LOANS: Materials loaned to other libraries were down to 91 and materials borrowed were down to 96 from this time last year. GOVERNMENT DOCUMENTS: Thirty-two government documents were added in the month, along with 31 pamphlets. Ninety-one pamphlets were withdrawn in the month. Two hundred and seventy business reports were added and 86 were withdrawn in the month. ". '''', jO ""' REPORT OF THE DIRECTOR OF TECHNICAL SERVICES FEBRUARY 2003 \()-9 .~ Administration I spent some time going over the budget and revising some figures downwards, especially in cost of salaries and benefits. However, the revisions don't seem to have reached City Council before their deliberations. Circulation Sunday circulation dropped a bit in February, with an average of 228 items borrowed by the hardy souls who braved the cold. On Sunday, February 16 the library didn't open, due to heavy snow and high winds, which would have made it very difficult for some staff to get to work from out of town. Technical Processing TP continues to keep its head above water with Kelly Smith still filling in for Gail. We have arranged to place some orders via the Internet, especially with the Library Services Centre, who should increase turnaround time. The staff handled a rotation of large print books, sending out 50 titles and receiving the same number. U-VI~c.. .....-- c.. k~ i~~ t\ 35'h Floor 250 Yonge St Toronto ON M5B 2N5 Tel: (416) 326-8500 Fax: (416) 326-8520 MAR 24 .2003 Mr. J. Neil Craig Mayor The Township of Oro-Medonte PO Box 100 Oro ON LOL 2XO 35e etage 250 rue Yonge Toronto ON M5B 2N5 Tel: (416) 326-8500 Telec: (416) 326-8520 ~ ~~ Ontario \ ()G ~ \ G Ministry of Consumer and Business Services Office of the Minister Ministere des Services aux consommateurs et aux entreprises Bureau du ministre CCR630MC-2003-509 .RECEIV MAR 2 7 21m Dear Mr. Craig: OHlJ-Mt.UUMTE 1'OWN9MlP _ Premier Ernie Eves forwarded me your letter in support of establishing a deposit and return system for Liquor Control Board of Ontario (LCBO) containers. The LCBO believes that a deposit-return system for LCBO containers would create a duplicate collection system that would increase overall consumer costs, while having minimal impact on municipal recycling costs and the overall waste diversion rate. Unlike most beer bottles, beverage alcohol glass containers are of different shapes and sizes and would likely not end up being refilled but recycled. Therefore, a deposit-return system would handle liquor containers in exactly the same manner as Ontario's Blue Box program - they would be recycled. The government's preferred approach is to establish permanent long-term funding for the Blue Box program. Along these lines, the LCBO is assuming responsibility for its containers being recycled by committing up to $25 million over five years to the Blue Box program as administered by the Waste Diversion Organization. The LCBO provided $4 million to municipalities for glass recycling in the past year. This funding commitment helps municipalities meet their waste diversion targets in a way that is practical and convenient for the consumer, as well as being cost-effective for the taxpayer. I appreciate being kept informed of your views. In closing, please accept my best wishes. c: Premier Ernie Eves The Honourable Chris Stockwell, Minister of the Environment Garfield Dunlop, MPP, Simcoe North Mike Colle, MPP, Eglinton-Lawrence THE CORPORATION OF THE 6~-~ TOWN6I1IP (9/V-OfJf6~ February 25, 2003 Hon. E. Eves Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A IAI Dear Mr. Premier: Correspondence received by the Township ofOro-Medonte from Mr. Mike Colle, M.P.P. Eglinton-Lawrence requested that Council endorse Bi1l125, "The LCBO Deposit and Return Act". . The Township receives approximately sixty (60) tones of coloured glass, per year, in our curbside recycling program. We recognize the projected benefit in establishing a "deposit and return" system for all liquor containers sold to the public. Such a system would protect the environment in increasing recovery and the quality of materials for reuse and recycling. Council, therefore, at its meeting of January 22, 2003 enacted a resolution in support of Bill 125. I would respectfully request that you give favourable consideration to this proposed legislation. Sincerely, ;:"N~ ~ Mayor c.c. Garfield Dunlop, M.P.P. Hon. Chris Stockwell, Minister of the Environment Mike Colle, M.P.P., Eglinton-Lawrence Members of Council . Box 100 Ora, Ontario LOL 2XO Telephone (705) 487-2171 Fax (705) 487-0133 MAR-27-2003 THU 02:11 PM WEIRFOULDS LLP FAX NO. 3 P. 02/03 E-1U;lil d2ck;~~@)",.::itf()1I1d..cClm Dire!:! tinl: 416-947-5039 Fil" 08440.00001 \Dh-\ \X1eir FC)Ulds,.", C.}. 'J',cbs CA.Rf1JG1C.HS t ~!OLIClh,)TI~ March 27, 2003 FAX TRANSMlSSJON Ms. Pcnnycookc Clerk Township ofOro-Medontc Council Tmvnship ofOro-Medontc Administration Building Box I 00 Oro, ON LOL 2XO f)c:~r Ms, Pennycooke: Rc:Phtn 709 - Oro-Medonte Townsbip Further to my deputation boron; Council on March 12, 2003, ana. in li:~ht of a rcc(:nt meeting hcJd at Guthrie Pl\bJic School ~onceming Plan 709, J wanted to take the opportunity to address COlH1cil once again. J would first likcto thank membcrs of Council for their carcrnl c(ln~idclation of tho i::;sucs relaled to Oro-Medontc waterfront parkland, and in particular proposed Ch;\l1ges to Plan 709. There have been a large nnmher orinaccuracies circulated in recent wccJ~s fiJgarding Pbn 709. I was pleased to learn that Major Craig, at the Guthrie meeting, provided;) detailed and IIccurare acc.Qunt oftl1e isslles and process in.volved regarding Plan 709. In ac.tllal f<Jct, t.he prQPos~d changes to~1~117Q~dtfm911str.~tqGOUPRn'Saqility to balance both the needs of the public and the need topr~servewatiitftont parkland..... , " Plan 709 is a unique plan o[sllhdivisiorl.Parklahd in this Plan hai; :llways been cla$sificd as restricled lIse... The proposed changcssuPPOli the original intent of l~l:::n\ 709 of maintaining restriclive ttsC,whilC providing waterfront access to all residcnls within. the Plan, COllHciJ's rc1l1ctancQ to tnmsft::rtrlllypul11ie parkland from Block 38 in the adj:lccnt plan. of sl1bllivlsion to a small group of residents, as was originally proposed by some, demonstfates Cmm('.jl's commitment lo preserve waterfront parkland fur public use, 'nU:' tXCh:U1Gl~ TOWl~r, Sllill~ t600 P,O. HI,:,> 480, DO Kill~ StrcctWC$L ' Townlo. O'~latlu. Can..'\d~ M5X IJS telephone 416;365.1110 racsiLni1e 416-365-] 876 Wcb~iLc www.wcirfoulds.co1\\ MAR-27-2003 THU 02:11 PH WEIRFOULDS LLP FAX NO. 3 WeirFould,s".1' ~ARR1STERS .. SOllCITI;1<.S Once again, I wouJd like to thank Council for your cO!1!\idcrntion or the maHer. My clients null I ask for a time]y closure Lo the maUer. Council's resolution, as it rc1atcs spec.ifically to the water view residents, has ::Jlready hecn rcviewed twice. A.ny fut111<:[ dclay will only s~rve to divide the community further. As I indicated at my cleplttation, ) hcJievG that if COl1ndl proceeds to deal wil~thcwaterviewrcsidcnts, as it has previously l'csolvcJ, the balanc~ of the "settlement" will faU into place soon after. That wiJ! bring this long-standing is~mc to a close, in a way whichl believe is of benefit to the Township and al1 of the rcsidcnl$ ofPlr,n 709. Yours truly, (' (J m~J..... C.J. T:tekas CJT:ksb ::ODM ,:..\to( [JOCS\W 3:F\('50352\\ ~ - , P. 03/03 '()h-~ 2 _ -\ \l),-\ Mr. Robert Macisaac Central Ontario Smart Growth Panel Clo Smart Growth Secretariat 16th Floor, 777 Bay street Toronto, ON M5G 2E5 I flECEIVEIJ I MAR 2 ~ 200:1 I c.J;f(J.~I:OONTE ---~IP March 17, 2003 Re: Mapping of Natural Heritage Features Township of Oro-Medonte - County of Simcoe Our File Number 2080 Dear Mr. Macisaac: I attended the Smart Growth conference held in Barrie on February 26, 2003. I was interested to learn that the Central Panel will be recommending to the Province of Ontario that the Province prepare mapping of significant Natural Heritage Features in the Central Zone. Our firm acts as the Planning Consultant to the Township of Oro-Medonte. We are currently preparing a land use plan for the Oro Moraine which is located in the centre of the Township. The Oro Moraine is recognized as one of the most significant landforms in the County of Simcoe and it is on this basis that the local Council decided to identify the features and ecological functions on the Moraine that contribute to its major function as a groundwater recharge area for the region. It is my opinion that this Moraine is as significant as the Oak Ridges Moraine in terms of its function. In addition, it is expected that as the City of Barrie and the County of Simcoe grow, there will be increasing pressures to develop uses on the Moraine which take advantage of its character and resources, It is on this basis that we would like the Province to recognize the Moraine as a feature that should be protected for the :ong term public interest. I have attached some mapping of the Moraine which should assist you in making your recommendations to the Province. I have also attached a draft Official Plan Amendment that is currently going through the process to give you some background on the policies that may apply to the Moraine once the Amendment is approved by the County of Simcoe. 113 Collier Street, Barrie, ON Canada L4M 1H2 · Tel: 705.737.4512 . Fax: 705.737.5078 . Website: www.meridianplan.ca Bay Wellington Tower, Box 792,181 Bay Street, Suite 2310, Toronto, ON M5J 2T3 . Tel: 416.977.7511 . Fax: 416.977.9850 2400 Meadowpine Boulevard. Suite #102, Mississauga, ON L5N 6S2 . Tel: 805.819.2993 . Fax: 905.819.2994 2 If you require anything further, please do not hesitate to contact me. NM/jrw Enc. C. Jennifer Zieleniewski, CAO Oro-Medonte Council Ian Bender, County of Simcoe \ <\I> ) - 10. Oro-Medonte Chamber of CommercrP 148 Line 7 South, Box 100 Oro, ON LOL 2XO Phone 705-487-7337 Fax 705-487-0133 April 2, 2003 Mayor and Members of Council Oro-Medonte Township Box 100 Oro, ON LOL 2XO ., Dear Mayor and Council: I am writing on behalf of the Board of Directors of the Oro-Medonte Chamber of Commerce to express the Chamber's support for the activities of area Physician Recruitment and Retention Programs. A vibrant community, one that will encourage and sustain development and business opportunities, is one where residents can receive a high level of services of every kind, especially health care. Weare all aware of the shortage of physicians and other workers in the health care field in our area. Some of us have experienced the shortage first hand. Weare also aware that physicians who currently practice in our area are often overworked and suffer symptoms of burnout that may lead to early retirement. This situation compounds the shortage, making for a potential serious long-term crisis, particularly as there is known to be a direct connection between the number of doctors and the economic health of municipalities. Member businesses of the Chamber of Commerce are prepared to offer whatever assistance is deemed appropriate to the recruitment programs to help attract and retain medical personnel. We urge Council to fully support efforts at attracting physicians to locate in our area. We note that some other area municipalities have made commitments to this program and strongly urge our Council, also, to assist in a meaningful way. t Yours truly, c \?l~~~ L~cd/) Susan Woods President Expenses __ _ 2002 Current Department Account Description Budget Actual Actual Estimate % IFund: GENERAL I Department: GENERAL GOVERNMENT Sub-dept: COUNCIL Activity: EXPENDITURES 1-66-661-209-736 Doctor Recruitment 2003 Budget Worksheet Total: EXPENDITURES Total: COUNCIL Total: GENERAL GOVERNMENT Total: Expenses :l D G ') : ~_JJ,() ~ TI~' t\s~ K~\-\ , So \& \(;~ 0.00 5,500.00 - 0.00 5,500.00 0.00 5,500.00 - 0.00 5,500.00 - 0.00 5,500.00 0.00 Township of Oro-Medonte 10,000.00 10,000.00 10,000.00 10,000.00 10,000.00 ?~0\70.sed ~()O3' D~~ C;Z -- ~ <3 '-)O(), \ - c.f'0 ISOO c l~()o ~\O()OO. \ Friday March 28, 2003 12:24:30 PM (Gravelle) Page 1 oj 1 0.00 0.00 0.00 0.00 :) 5GD u.C> I . l S () () . () C:::> I o D \Sl()a~--- -) G>O 4 S'soo: r P3/03/2003 09:50 1-705'0-0248 LISA M BOWL. PAGE 01 I' ~ COMMUNITY PHYSICIAN RECRUITMENT AND RETENTION COMMITTEE Township of Oro-Medonte P.O. Box 100 Oro, ON LOL 2XO ;}~O .3 (S~ March 3, 2003 Dear Mayor Craig and Members of Council: As you know, the doctor short~gejs at a critical stage. According to the recent ROMP newsletter (Rural Ontario Medical Program),. there are over 300 family physicians needed in South Central Ontario, which is comprised of20 communities (1). These communities are also competing for a number of specialists such as radiologists, internists and psychiatrists. Many of these co~unities are qur neighbours, and have huge budgets and full time personnel to address such issues. Some are even offering tinancialincentives and bonuses to attract physicians to their area. (we just lost two surgeons who were interested in our community, but instead chose a competitor who offered a signing bonus). Our committee does not have such resources. Further, we question the true value of having people relocate for financial incentives, rather than lifestyle ones. We want them to love our community as we do, and,to"'I'Il~eit their home, as we have. As such, our recruitment efforts have been devoted to promoting our community, and extolling the virtues of what we have to offer ie. lifestyle, community support, etc. . ':'" '.' To date OUI committee. has met with much success, and we are looking forward to continuing with our efforts in 2003. Sometimes it feels like we are fighting an "uphill battle" as we recruit a number of new family physicians, only to have others retire or relocate. As a result, we are now met with another challenge. namely to ~ those physicians who have made a commitment to the well.nessof our community. According to ROMP, there are over 10,000 recruiters in the,U"S\A;>>!1:)o are actively recruiting our physicians. This is in addition to the recruiters nom Europe, New Zealand and Australia. On a daily basis) our physicians are being inundated with exciting and financially rewarding offers from many exotic places. The temptation to relo~ate is great.......We have to find a way to keep what we have, as well as looking for a way to fill the gap. This is certainly a challenge for any community, especially in Ontario where the competition is so. great. ~ . :0 -, ' ~ ' ;", Our committee is ready to meet this challenge, and recognizes the need to take a "two prong" approach ie. both recruitment and retention. Weare dedicated to doing everything we can to meet this growing need - but we need your help to do so. .... .-: }):" . "; /'-,:~-' ~- .'\ 03/03/2003 09:50 1-7135-330-0240 e LISA M BOWLIN e PAGE 132 , Our plans for 2003 include improving and updating our website, Cdrom, and recruitment package. We also want to extend our recruitment efforts to the medical schools, and to local high schools, so that students know early on in their medical careers how interested we are, and what our community has to offer. With respect to retention effQ.rts,_we intend to prepare and distribute a survey to our local physicians to find out what' attracted them to. our community, hQW we are doing and what we could do better, and then follow through Qn the infonnation Qbtained. We also intend to show our appreciatiQn, and to thank them for their dedication and devotion to our community, by hosting a special event in their honour. ;f; Although we have a dedicated ,group of volunteers on our committee who willingly give up their time and energy for such -a, worthwhile cause, we need funding to. achieve these goals. We recognize your budget cQnstraints, but given the importance oftms issue, and its impact Qn the medical, social and econQmic wen being (2) of our community, we are requesting your help. Last year, you graciQusly prQvided the sum of $1500.00 to our committee, and we are requesting the same for 2003. -. .. - -- . Thank you for considering Qur request. We look fOIWard to. hearing from you. .. R:J~.... L~ Bowlin Co-chair (1) south Cen\ral Ontario. is :co.mprised Qf Alliston, Barrie, Brantford, Cambridge, CobourgIPort HQpe, FerguslElQralArthur, Georgetown, Grimsby/Lincoln, Guelph, Kitchener-:WaterlQQ, Lindsay, MidlandIPenetanguishene, Niagara Falls, Orangeville, Orillia/Oro-Medonte, Owen SQund, Peterborough, Simcoe, St. CatherineslTborQld, and Welland/P-etham. '. (2) According to. statistics provided by ROMP, being short one family physician results, in a loss to. ouf~econQmY:Qfbetween $500,000.00 to 1 milliQn. Our community presently needs 5 family physicians, as wen as a number of specialists. ,,,-. ! ,.-.,......- ~;. ...: . 'VI..'. "C.. T'. 0" ..'R. '.I'~. '.'..H..... .0"0" -~':, 'f~"~., ... . ;"'"'_ - .",.; ~ ": ., ... ,~ ," .' .. RECEIVED JUt 1 8 2002 ORO-MEDONTE TOWNSHIP . . . \ l"j /1 i d.~ - 't Mayor Neil Craig Township of Oro-Medonte Box 100 . Oro, ON LOL 2XO e . Dear Mayor Neil Craig, Our purpose, in writing, is to formally request financial support for ongoing initiatives of the Community Task Force on Physician Recruitment. You may be aware that the Community Task Force has been working hard on everyone's behalf for almost two years and has accomplished much. In order to sustain its efforts an Operating Budget and Recruitment Fund plan was developed. Our plan was to approach the Royal Victoria Hospital, the City of Barrie and the County of Simcoe for an equal share of the contribution. While we received positive responses from theRVH and the City you will see by the attached the County, rejected our request. We are now extending our request to the four Townships in the physician catchment area and adjacent to the City of Barrie. In developing our request, we have divided our required resources originally reque~ed from the County ($66,000) by the estimated population in each Township that receives primary patient _are from this area.: .', We would formally request that your Townships provide that Task Force with $10,000 for each year of a three-year commitment. Representatives from the Task Force would be pleased to meet with a Committee or Council as a whole to answer any specific question you may have. Thank you for your consideration, Qr. R. Kelly Director, Human Resou ces ce. Dr. J. Bolton Dr. C. Dalziel While we are grateful to Oro- Medonte for its $1500 support, it is simply not enough to sustain our activities and plans for the future. It is our hope that Oro-Medonte can fund the Physician Recruitment Initiative the amount of $1 0,000 each year, for a three-year commitment. This amount is the portion of the $66,000 based.on a simple calculation of the number of local citizens obtaining primary care in our catchment area. t-' -) <:;j -- F X ~~'? -r' y= \<....c.."'^-- "?~ ~>.)-,' A -(, " ,.j {)C- -(, / b ;. 0<... ~i' ~~- ELkl . Page 6016 I;; 6 -I TOWNSHIP OF ORO-MEDONTE REPORT . DEPT. REPORT NO.: TO: COUNCIL PREPARED BY: EES2003-24 Keith Mathieson SUBJECT: DEPARTMENT: COUNCIL: Horseshoe Estates Phase III - Engineering and Reduction in Letter of Credit Environmental Services C.OFW.: and Issuance of Certificate of Substantial Completion DATE: MOTION #: and Acceptance (Above March 10, 2003 Ground and Below Ground DATE: Works) R. M. FILE NO.: D12-11713 The Township entered into a Subdivision Agreement with Horseshoe Valley Lands Ltd. in June of 2002 to construct a thirteen (13) lot subdivision on Highland Drive. At the time of entering into the Subdivision Agreement, Horseshoe Valley Lands Ltd. posted securities in the amount of $77,426.60 with the Township. The Township Engineers, R. G. Robinson and Associates Ltd., are now recommending that the securities be reduced to $19,512.66 and the Certificate of Substantial Completion and Acceptance (Above Ground and Below Ground Works) for Phase III be dated February 7,2003. Township staff have been circulated and have no concerns with the reduction in securities. The Developer has provided the statutory declaration to the Township. ';)b -:L 1. THAT this report be received and adopted. 2. THAT the Treasurer be authorized to reduce the securities held by the Township to $19,512.66 for Horseshoe Estates Phase III. 3. THAT the Clerk prepares a By-law for Council's consideration to issue the Certificate of Substantial Completion and Acceptance (Above Ground and Below Ground Works) for Horseshoe Estates Phase III, dated February 7,2003. Keith Mathieson C.A.O. COMMENTS: DATE: (~ QJ'0 ;)if Q ;; , '-.. r ~JS'y\ ~ / C.A.O.: J DEPT. HEAD: ~ CONSULTING ENGINEERS AND PLANNERS e \d -~) RG ROBINSON ";..... AND ASSOCIATES (BARRIE) LTD Mr. K. Mathieson CRSI "By Fax & Mail" Director of Engineering & Environmental Services Township of Oro-Medonte Box 100 148 Line 7 South Oro, ON LOL 2XO Dear Sir: RE: Township of Oro-Medonte Horseshoe Estates Phase III Letter of Credit Reduction No.1 February 7, 2003 Further to the request of the Developer's Engineer, we herein provide our recommendation on the requested reduction of the Letter of Credit and issuance of the Certificate of Substantial Completion and Acceptance for Phase III of the aforementioned development. · Letter of Credit Reduction - Phase m The original Letter of Credit for Phase III was for the value of $77 ,426.60 in accordance with Schedule "D" of the Subdivision Agreement. Based on our review, we now recommend that the following securities be retained by the Township for Phase Ill. Outstanding work...........................,.................................................. Allowance for engineering (10%) .................................................... 7% GST.............. ........................................... ...... .............................. 10% of original cost estimate.............. ........... ....... ............................ TOTAL SECURITY TO BE RETAINED $10,000.00 $1,000.00 $770.00 $7,742.66 $19,512.66 The outstanding work includes items indicated in the Developer's Engineers request, along with an additional allowance for replacing of guiderail. The Developer must provide a Statutory Declaration for this discharge of securities. In our opinion, the Developer is entitled to a reduction such that the Township would retain $19,512.66. · Certificate of Substantial Completion and Acceptance - Phase m We have carried out a site review with outstanding work as noted. We are therefore enclosing a copy of the Certificate of Substantial Completion and Acceptance (Aboveground and Below ground Works) for Phase III for the aforementioned 10 High Street, Barrie, Ontario L4N 1W1 (705) 721-9222 Fax (705) 734-0764 engplan@rgra.on.ca @ \ development. The date of Substantial Completion has been established as February 7, 2003. We trust that you wiH find the above in order. We would appreciate confinnation of the reduction in securities for our records. Yours truly, R.G. ROBINSON AND ASSOCIATES (BARRIE) LTD. ~r~ ~ S. Patterson, C.E.T. SP:jd Enc!. (3) SOl File #12-00122-50 Copy: J. Zieleniewski ~ \ ~h - 5 ~ R.G. ROBINSON AND ASSOCIATES (BARRIE) LTD. TOWNSIllP ENGINEERS y CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE 1>. (BELOWGROUND AND ABOVE GROUND WORKS) MUNICIPALITY Township of Oro-Medonte PROJECT Horseshoe Estates - Phase ill Plan 51M-720 DEVELOPER Horseshoe Valley Lands Ltd. FILE NO. 12-00122-50 (43-0M-20011) Description ofthe Works: . Installation of driveways and water services for 13 lots on Highland Drive in the Horseshoe Estates Phase m. We, R.G. Robinson and Associates (Barrie) Ltd., notify the Municipality that the above mentioned works were inspected on January 08, 2003, and to the best of our knowledge and judgement, are complete in accordance with the Subdivision Agreement except for the outstanding work listed below: . Paving driveway entrances . Topsoil, seed and mulch ditches . Replace guiderail We hereby accept these works for use and operation by the Municipality subject to the rectification of the above noted outstanding work and to the rectification of any deficiencies that may become apparent during the maintenance period and to the maintenance that is require by the Subdivision Agreement. The date of Substantial Completion and Acceptance is established by the Certificate as February 7, 2003. Signature: _A d~~-~--- Date: ~ E/3 07 / 0 ~ File #12-00122-50 Jan.8/03 TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES b- ) March 11, 2003 MEMBERS PRESENT: Susan Grant, Fran Sutton, Peter Wigham, Councillor Don Bell, Councillor Ruth Fountain, Councillor Paul Marshall, Mayor Neil Craig MEMBERS ABSENT: Bob Barlow STAFF PRESENT: Jennifer Zieleniewski C.A.O., Gary Smith, Planner Nick McDonald Meridian Planning Consultant Inc 1 . Call to Order by Chairman Councillor Paul Marshall called the meeting to order at 7:05pm. 2. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT." None Declared. 3. Adoption of Minutes None available. 4. Correspondence and Communication None. 5. Deputations 7:00 p.m. Marilyn Forbes Con. 3, Part Lot 28, (formerly Oro) 4346-010-007-22000-00000 In Attendance: Ms. Marilyn Forbes Mr. Smith explained the background on this application and reviewed her planning report with the Committee. The property is located within the Rural Settlement Area of Shanty Bay. The application appears to conform with those policies as the intended bed ISh -J and breakfast would be located within the existing building with parking for up to 7 cars provided on site. The property would also be subject to Site Plan Control prior to consideration of a Zoning By-law Amendment. The Committee had a number of items for discussion including: driveway access and parking requirements. The applicant indicated that she has a newer septic system also that parking would be addressed through the site plan process. Moved by Susan Grant, seconded by Fran Sutton "It is recommended to Council that Development Application P-147/03, Marilynn Forbes, Concession 3, Part Lot 28, (formerly Oro) 1832 Ridge Road West1391 088, Part of Lot 6 (Medonte) 9813 Highway 12, a proposed Zoning By-law Amendment proceed to a Public Meeting in accordance with the requirements of the Planning Act." Carried. 7:10 p.m. Buffalo Springs In Attendance: Nick McDonald, Meridian Planning Consultants Mr. Macdonald presented a report on the Buffalo Springs Proposal putting an historical perspective forward on the development approval process specifically as it pertains to Buffalo Springs. Buffalo Springs was draft approved by the Ontario Municipal Board in 1994. Along with this draft approval was approval in the Official Plan and Zoning By-law for the development of 290 lots on partial services. The draft approved subdivision has not seen any progress in fulfilling conditions of the draft plan approval. Nick Mcdonald then outlined rationales that maybe considered by the Township of Oro-Medonte, including rescinding the an approval based on the following: A. The landowner has not proceeded with the clearing of any conditions. A number of very detailed draft conditions were prepared by the Ontario Municipal Board in 1994. One of these conditions requires the initiation of a monitoring program on the property, which is intended to last for two years. Such a monitoring program has not been initiated. In addition, none of the other conditions have been, to the best of our knowledge, considered by the landowner and otherwise dealt with in a manner suitable to the approval authority or any agency, including the Township. On this basis, we believe that one reason for reviewing the application again is the lack of progress on any of the conditions that were issued in 1994. As Council may be aware, the Planning Act currently provides approval authorities with the ability to issue draft plan approval for three-year period only. The intent behind this provision is to provide the approval authority with a mechanism to review the conditions in detail and determine whether they should be modified, updated, deleted or improved. Unfortunately, this provision in the Planning Act did not exist when Buffalo Springs was approved by the Ontario Municipal Board. This means that there is no effective mechanism at the present time to review the conditions in any detail. Given our ever-increasing r3b - knowledge about the Oro Moraine and the features and functions of the Oro Moraine, it is quite conceivable that additional conditions could be added to the existing draft conditions to ensure the development has a minimal impact on the environment. B. If the development were proposed today, given the current land use policy climate, it may not be approved. The application to develop the Buffalo Springs property was submitted in 1988. The application predated the Wetland Policy Statement, which was issued in 1990. On this basis, the Wetland Policy Statement could not be relied upon to any serious extent at the hearing in 1994. It has been suggested that if the development were proposed today, it could be shown that the development would have a negative impact on the Provincially Significant Wetland located on the property. While we do not have any scientific evidence in this regard, it is my opinion that it is conceivable that the current Provincial policies do not provide or would otherwise permit this type of development today. C. Development on partial services, as is proposed at Buffalo Springs, is no longer considered an appropriate servicing option by the Province and the County. At the time the application to develop Buffalo Springs was made, the Province did not have a clear policy on what types of servicing systems were considered appropriate. In 1992, the Ministry of the Environment released a guideline on sewer and water services and indicated in the guideline that partial services were discouraged. However, this guideline was issued after the application was made and was only a guideline. The Comprehensive Set of Policy Statements, which was adopted by the Province in 1994, clearly articulated the desire of the Province to discourage the development of partial servicing systems. This policy was again articulated in the 1996 Provincial Policy Statement that replaced the Comprehensive Policy Statements. The rationale behind the Provincial policy is that the development of partial services potentially allows for the super-charging of septic systems and the resulting pollution to the environment. On this basis, most of the Official Plans in the Province, including the County of Simcoe Official Plan and the Oro-Medonte Official Plan discourage the development of partial services. D. The development of the Craighurst Community on full services may be more appropriate than the development of a partially serviced community in an area which is currently undeveloped. The Provincial Policy Statement, the County of Simcoe Official Plan and the Oro-Medonte Official Plan all direct development to existing settlement areas on full municipal services wherever possible. On this basis, a Secondary Plan process for Craighurst was initiated. On the basis of the work completed to date, it appears as if it is both financially and environmentally feasible to develop full services within the Craighurst community. Given this apparent feasibility, it is my opinion that it would be much more appropriate to encourage the development of a fully serviced community as opposed to the development of a partially serviced community in an undeveloped area on the Oro Moraine. i 3b ORO-MEDOr,'T[: \ , TOWNSHiP .. I MOTION# 1~11'-;;"4...~~ ~! \ TOWNSHIP OF ORO-MEDONTE PLANNING ADVISORY COMMITTEE MINUTES APR 0 2 2003 MEMBERS PRESENT: i ! March 11, 2003" ! 11 MEETING: COUNCIL ~ 1~ . ,-._,_.__~~~',.~ ~J Susan Grant, Fran Sutton, Peter Wigham, Councillor Don Bell, Councillor Ruth Fountain, Councillor Paul Marshall, Mayor Neil Craig MEMBERS ABSENT: Bob Barlow STAFF PRESENT: Jennifer Zieleniewski C.A.O., Gary Smith, Planner Nick McDonald Meridian Planning Consultant Inc 1 . Call to Order by Chairman Councillor Paul Marshall called the meeting to order at 7:05pm. 2. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT." None Declared. 3. Adoption of Minutes None available. 4. Correspondence and Communication None. 5. Deputations 7:00 p.m. Marilyn Forbes Con. 3, Part Lot 28, (formerly Oro) 4346-010-007 -22000-00000 In Attendance: Ms. Marilyn Forbes Mr. Smith explained the background on this application and reviewed her planning report with the Committee. The property is located within the Rural Settlement Area of Shanty Bay. The application appears to conform with those policies as the intended bed and breakfast would be located within the existing building with parking for up to 7 cars provided on site. The property would also be subject to Site Plan Control prior to consideration of a Zoning By-law Amendment. The Committee had a number of items for discussion including: driveway access and parking requirements. The applicant indicated that she has a newer septic system also that parking would be addressed through the site plan process. Moved by Susan Grant, seconded by Fran Sutton "It is recommended to Council that Development Application P-147/03, Marilynn Forbes, Concession 3, Part Lot 28, (formerly Oro), a proposed Zoning By-law Amendment proceed to a Public Meeting in accordance with the requirements of the Planning Act." Carried. 7:10 p.m. Buffalo Springs In Attendance: Nick McDonald, Meridian Planning Consultants Mr. Macdonald presented a report on the Buffalo Springs Proposal putting an historical perspective forward on the development approval process specifically as it pertains to Buffalo Springs. Buffalo Springs was draft approved by the Ontario Municipal Board in 1994. Along with this draft approval was approval in the Official Plan and Zoning By-law for the development of 290 lots on partial services. The draft-approved subdivision has not seen any progress in fulfilling conditions of the draft plan approval. Nick Mcdonald then outlined rationales that maybe considered by the Township of Oro-Medonte, including rescinding the an approval based on the following: A. The landowner has not proceeded with the clearing of any conditions. A number of very detailed draft conditions were prepared by the Ontario Municipal Board in 1994. One of these conditions requires the initiation of a monitoring program on the property, which is intended to last for two years. Such a monitoring program has not been initiated. In addition, none of the other conditions have been, to the best of our knowledge, considered by the landowner and otherwise dealt with in a manner suitable to the approval authority or any agency, including the Township. On this basis, we believe that one reason for reviewing the application again is the lack of progress on any of the conditions that were issued in 1994. As Council may be aware, the Planning Act currently provides approval authorities with the ability to issue draft plan approval for three-year period only. The intent behind this provision is to provide the approval authority with a mechanism to review the conditions in detail and determine whether they should be modified, updated, deleted or improved. Unfortunately, this provision in the Planning Act did not exist when Buffalo Springs was approved by the Ontario Municipal Board. This means that there is no effective mechanism at the present time to review the conditions in any detail. Given our ever-increasing knowledge about the Oro Moraine and the features and functions of the Oro Moraine, it is quite conceivable that additional conditions could be added to the existing draft conditions to ensure the development has a minimal impact on the environment. B. If the development were proposed today, given the current land use policy climate, it may not be approved. The application to develop the Buffalo Springs property was submitted in 1988. The application predated the Wetland Policy Statement, which was issued in 1990. On this basis, the Wetland Policy Statement could not be relied upon to any serious extent at the hearing in 1994. It has been suggested that if the development were proposed today, it could be shown that the development would have a negative impact on the Provincially Significant Wetland located on the property. While we do not have any scientific evidence in this regard, it is my opinion that it is conceivable that the current Provincial policies do not provide or would otherwise permit this type of development today. C. Development on partial services, as is proposed at Buffalo Springs, is no longer considered an appropriate servicing option by the Province and the County. At the time the application to develop Buffalo Springs was made, the Province did not have a clear policy on what types of servicing systems were considered appropriate. In 1992, the Ministry of the Environment released a guideline on sewer and water services and indicated in the guideline that partial services were discouraged. However, this guideline was issued after the application was made and was only a guideline. The Comprehensive Set of Policy Statements, which was adopted by the Province in 1994, clearly articulated the desire of the Province to discourage the development of partial servicing systems. This policy was again articulated in the 1996 Provincial Policy Statement that replaced the Comprehensive Policy Statements. The rationale behind the Provincial policy is that the development of partial services potentially allows for the super-charging of septic systems and the resulting pollution to the environment. On this basis, most of the Official Plans in the Province, including the County of Simcoe Official Plan and the Oro-Medonte Official Plan discourage the development of partial services. D. The development of the Craighurst Community on full services may be more appropriate than the development of a partially serviced community in an area which is currently undeveloped. The Provincial Policy Statement, the County of Simcoe Official Plan and the Oro-Medonte Official Plan all direct development to existing settlement areas on full municipal services wherever possible. On this basis, a Secondary Plan process for Craighurst was initiated. On the basis of the work completed to date, it appears as if it is both financially and environmentally feasible to develop full services within the Craighurst community. Given this apparent feasibility, it is my opinion that it would be much more appropriate to encourage the development of a fully serviced community as opposed to the development of a partially serviced community in an undeveloped area on the Oro Moraine. . On the basis of the above, Mr. Macdonald appeared before Council in December 2002 to recommend that the process of initiating the un-designation and un-zoning the Buffalo Springs property begin. Council agreed to support the recommendation. As a result of the above, the first step in the process is to hold a public meeting under Sections 17 and 34 of the Planning Act and further recommends that PAC support this recommendation. Once the public meeting has been held, a report summarizing and analyzing all comments would be prepared, along with a recommendation, for PAC's consideration. Moved by Peter Wig ham, seconded by Susan Grant "It is recommended that the Planning Advisory Committee receive Mr. Mcdonald's report on Buffalo Springs and further recommends that Council proceed with draft Official Plan Amendments to a Public Meeting in accordance with the requirements of the Planning Act." Carried. 6. Other Business Nick McDonald asked to address the Committee on two issues. Mr. McDonald spoke briefly on the Official Plan Review process that he has been asked to take on behalf of the Township with a possible presentation to the Committee in April and a Public Meeting in June or July. Mr. Mcdonald also spoke briefly to the Committee on the Horseshoe Valley Resorts Comprehensive Development Plan which would be brought forward at a special meeting of the Committee. Discussion with respect to possible meeting dates with the Horseshoe Valley Resorts COP meeting to be on March 26th and the Official Plan Review meeting to be held on April 22nd 7. Adjournment Moved by Councillor Don Bell That the meeting now adjourn at 8:45 p.m. Carried. /3 b - Lj On the basis of the above, Mr. Macdonald appeared before Council in December 2002 to recommend that the process of initiating the un-designation and un-zoning the Buffalo Springs property begin. Council agreed to support the recommendation. As a result of the above, the first step in the process is to hold a public meeting under Sections 17 and 34 of the Planning Act and further recommends that PAC support this recommendation. Once the public meeting has been held, a report summarizing and analyzing all comments would be prepared, along with a recommendation, for PAC's consideration. Moved by Peter Wig ham, seconded by Susan Grant "It is recommended that the Planning Advisory Committee receive Mr. Mcdonald's report on Buffalo Springs and further recommends that Council proceed with draft Official Plan Amendments to a Public Meeting in accordance with the requirements of the Planning Act." Carried. 6. Other Business Nick McDonald asked to address the Committee on two issues. Mr. McDonald spoke briefly on the Official Plan Review process that he has been asked to take on behalf of the Township with a possible presentation to the Committee in April and a Public Meeting in June or July. Mr. Mcdonald also spoke briefly to the Committee on the Horseshoe Valley Resorts Comprehensive Development Plan which would be brought forward at a special meeting of the Committee. Discussion with respect to possible meeting dates with the Horseshoe Valley Resorts CDP meeting to be on March 26th and the Official Plan Review meeting to be held on April 22nd 7. Adjournment Moved by Councillor Don Bell That the meeting now adjourn at 8:45 p.m. Carried. . ~ o ~<P. ~A. . ~ , Pqtion ~~~ Established 1960 Chair Chris Carrier and the Full Membership of the Nottawasaga Valley Conservation Authority invite you to attend the Official Opening of the John Hix Conservation Administration Centre On Earth Day, 'TUesday, April 22nd, .2003 at 1:30 p.m. at the Centre For Conservation, .J) Tiffin .Conservation Area 8195 Concession Line 8 Essa Thwnship Utopia, Ontario . 1, RSVP By April 9"', 2003 . " Barbara Mackenzie-Wynia (705) 424-1479 ext. 227 outside ceremony-refreshments to follow guests are inVit?dtovicw enVircmmental.displays and exhbits "Conserving Our Healthy Waters" www.nvca.on.ca I fit'" ~-""... 4 jNAR 2 8 2003 ~TEI - \y I ,[) W ASIIA<;O COMMUNITY CENTRE CORI'O(tATION P.O. Box41'J WASIIN;OON LOK 2BO 705-6~<)-6424 PRESIDENT Fred Wright Cumberland Beach Severn Ward 4 VICE-PRESIDENT .lerry Brown Washago Severn Ward 5 ADMIN ASSISTANT Ann Inha SEVERN TOWNSHIP LIAISON Ward 5 Councillor Bruce Stanton SEVERN WARD 5 DIRECTORS Lorraine Brown Rita Carson Trish McCracken Nancy Mercer Renie Reddick SEVERN WARD 4 DIRECTORS Tom Bint Bill Woo house Bill Wylie RAMARA WARD 1 DIRECTOR .loan Berndt MUSKOI<..A DIRECTORS Don Philip Doreen Philip YOUTH AMBASSADORS Carrie Graham Stefany Stanton Kayla Swift March 24, 2003 Dear Oro-Medonte Mayor J. Neil Craig We have been searching to answer two questions. The first question was, "What is the official birthday of Wash ago?" The second question was, "Is Washago a Village?" To answer these questions, many books and librarians were consulted, as the MPP's office helped with searches of Ontario Archives and Legislative Library records, and the MP's searched the Parliamentary Library, we searched the history books, the Simcoe County Council Minute Books, the Township of North OriIIia Council Records and the Simcoe County Archives. The answers have been found and therefore verified in record. When checking Simcoe County land registry records, information prior to 1872 is found in the Concession Books; after 1872, and for the next 120 years or more, this information is stored in the large Land Registers. The next stage in records storage involved the computer databases which are used to manage recent records. Original plans are also stored in this Land Registry Office which is located in Barrie. Concession Books in the Land Registry Office in Barrie confirm that the official birthday of Washago takes place on September 13th, the annivesary of the Crown signing over the 237 acres to Henry Quetton St George in 1853. Hence, Washago will be turning 150 years of age on September 13,2003. The Land Registers confirm that Washago was called the Village of Wash ago, and that was before any of the municipal acts were passed in Ontario. Hence, the official name for Wash ago should be the Village of Wash ago. Therefore, both questions have been answered. It would be wonderful to see our Village with street signs indicating Village of Washago under the street names, plaques on houses which recognize those buildings which are over 100 years old or more, and "Welcome to the Village of Washago" signs. We will look into the design and funding of these projects with the assistance of WAG (the Wash ago Area Group - Washago's Chamber of Commerce.) But our immediate concern is to plan a celebration for the official date. Since Ramona Fair is on this same day, we are planning to hold a birthday continental breakfast from 9:00 to 10:30 on the 13lh of September. As in days gone by, local ladies will bring baked goods for the celebration. We would like to invite you, your family and colleagues, to attend the whole event but especially the ceremonial cake cutting at 10:00 on the l3lh of September. Please ask your scheduler to put in on the calendar and plan to join us at the Washago Community Centre. . '" As per Washago tradition, many community people are planning birthday celebration events through the Washago Area Group, the Community Centre, the Washago Community Building Committee, the churches, the Lions Clubs, our two seniors clubs, and other organizations. If you monitor ww\v.washago.ca you keep up on the details of these activities. Again, we hope you can join us on September 13th and for all the other events over the summer and fall. Sincerely /) /L;!t ~c& Trish McCracken Chair: WCBC r~ cJ7/r Fred Wright President: Washago Community Centre Corp. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE lGh-J Description of the land: Roll # 4346 010-007-20000 SCHEDULE" A" BY-LAW NO. 2003-023 PLAN 702 S PT LOT 23 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SCHEDULE "B" BY-LAW NO. 2003- 11J -3 THIS AGREEMENT made in triplicate the BETWEEN THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Corporation" day of ,2003. -and Hereinafter called the "Owner" WHEREAS the Owner is the owner of the land in the Township of Oro-Medonte described in Schedule "A" attached hereto and forming part of this agreement. AND WHEREAS the Owner's land is in arrears of taxes on the 18th day of March, 2003 in the amount of $11,476.61 and a tax arrears certificate was registered in the Registry Office on the 23rd day of December, 2002 in respect of the Owner's land. AND WHEREAS under Section 8 of the Municipal Tax Sales Act, R.S.O. 1990 Chapter M.60 as amended a municipality may by By-law, authorize an extension agreement be entered into by the Corporation with an Owner to extend the period of time in which the cancellation price in respect to the Owner's land is to be paid. NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the premises and of the covenants and obligations hereinafter contained, it is hereby agreed as follows: 1. The Owner agrees to pay to the Corporation the sum of $350.00 (three hundred and fifty) dollars monthly, payable on the 25th day of each and every month commencing on the 25th day of March, 2003, to and including the 25th day of March, 2008. 2. In addition to paying the amounts provided for in Clause 1, the Owner agrees to pay all taxes levied on the land as they become due during the tenor of this Agreement. 3. Notwithstanding any of the provisions of this Agreement, the Municipal Act, R.S.O. 1990, Chapter MAS, as amended, shall continue to apply to the collection and enforcement of all tax arrears and all taxes except that the Treasurer and the collector of taxes of the Corporation, without waiving the statutory rights and powers of the municipality or of the Treasurer, shall not enforce collections of such tax payments, except as set out in Clauses 1 and 2, during the time the Agreement is in force so long as the Owner is not in default hereunder. 4. In the event the Owner defaults in any payments required by this Agreement, this Agreement upon notice being given to the Owner by the Corporation, shall be terminated and the Owner shall be placed in the position he or she was before this Agreement was entered into. In the event of a default, this Agreement shall cease to be considered a subsisting agreement on the day that the notice of termination is sent to the Owner. 5. Immediately upon the Owner making all the payments required under paragraphs 1 and 2, this Agreement shall be terminated and, the Treasurer shall forthwith register a tax arrears cancellation certificate in respect of the said land. 6. Notwithstanding the provisions of paragraphs 1 and 2, the Owner and any other person may at any time pay the balance of the cancellation price and upon receipt of the aforesaid payment by the Corporation, this Agreement shall terminate and the Treasurer shall forthwith register a tax arrears cancellation certificate. 7. This Agreement shall extend to and be binding upon and ensure to the benefit of the Parties and to their respective heirs, successors and assigns. Paae 2 Schedule "B" Bv-Law No. \ U\rJ-Y 8. If any paragraph or part of paragraphs in this Agreement be illegal or unenforceable, it or they shall be considered separate and severable from the Agreement and the remaining provisions of the Agreement shall remain in force and effect and shall be binding upon the Parties hereto as though the said paragraph or paragraphs or part or parts of paragraphs had never been included. 9. Any notice required to be given to the Owner hereunder shall be sufficiently given if sent by registered post to the Owner at the following address: 19 O'Brien Street Site 2 Box C Comp 1 RR3 Shanty Bay, Ontario LOL 2LO In WITNESS WHEREOF the Owner has hereunto set his hand and seal and the Corporation has caused its Corporate Seal to be hereunto affixed, attested by its proper Officers. SIGNED, SEALED AND DELIVERED IN THE PRESENCES OF Witness Mayor, J. Neil Craig Witness Clerk, Marilyn Pennycook P~.~ Witness Owner. ILDc THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2003-028 Being a By-Law to Authorize the Issuance of a Certificate of Substantial Completion and Acceptance (Aboveground and Belowground Works) for Horseshoe Estates Phase III (Horseshoe Valley Lands Ltd.) WHEREAS Section 51, Subsection (26) of the Planning Act, R.S.O. 1990, Chapter P.13, as amended, provides that municipalities may enter into agreements imposed as a condition to the approval of a plan of subdivision and such agreements may be registered against the land to which the subdivision plan applies; AND WHEREAS Council for the Corporation of the Township of Oro-Medonte entered into a Subdivision Agreement with Horseshoe Valley Lands Ltd. in June of 2002; AND WHEREAS the requirements of this Subdivision Agreement with respect to the aboveground and belowground works have now been met; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That the Certificate of Substantial Completion and Acceptance (Aboveground and Belowground Works) for Horseshoe Estates Phase III, may now be issued by the Township Engineer (R.G. Robinson & Associates) in compliance with the Subdivision Agreement between the Corporation of the Township of Oro-Medonte and Horseshoe Valley Lands Ltd. 2. That this By-law shall come into force and take effect on the final date of passing thereof. By-law read a first and second time this 2nd day of April, 2003. By-law read a third time and finally passed this 2003. day of THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook I ~ d __I THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2003-029 BEING A BY-LAW TO AUTHORIZE THE EXECUTION OF A COMMUNAL SEPTIC EASEMENT AGREEMENT BETWEEN THE TOWNSHIP OF ORO-MEDONTE AND HORSESHOE VALLEY RESORT LTD. WHEREAS The Municipal Act, S.O. 2001, c.25, Section 80, Subsection (1) authorizes the Council of a Municipality to enter into an agreement to enter on land to which it supplies a public utility to inspect, repair, alter or disconnect the works used to supply the public utility; AND WHEREAS Council of the Corporation of the Township of Oro-Medonte deems it necessary to enter into a Communal Septic Easement Agreement with Horseshoe Valley Resort Ltd.; NOW THEREFORE the Council for The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Mayor and Clerk are hereby authorized to sign an agreement between the Corporation of the Township of Oro-Medonte and Horseshoe Valley Resort Ltd., said agreement attached hereto as Schedule 'A' and forming part of this by- law. 2. THAT this by-law comes into full force and effect upon final passing thereof. BY-LAW READ A FIRST AND SECOND TIME THIS 2ND DAY OF APRIL, 2003. BY-LAW READ A THIRD AND FINAL TIME THIS DAY OF 2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE MAYOR, J. NEIL CRAIG CLERK, MARILYN PENNYCOOK Schedule "A" to By-law No. 2003-029 t\.9~-~ THIS INDENTURE made in quadruplicate as of the 26 day of February, 2003. IN PURSUANCE OF THE SHORT FORMS OF CONVEYANCES ACT BETWEEN: HORSESHOE VALLEY RESORT LTD. (hereinafter called the "Transferor") OF THE FIRST PART - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (hereinafter called the "Transferee") OF THE SECOND PART WHEREAS the Transferor is the registered owner of the land and premises, more particularly described in Box 5 hereof (hereinafter called the "Tract"); AND WHEREAS communal septic system title fields and related equipment and constructed beneath the surface of the Tract which tile field serve Lots within Plan 1587; AND WHEREAS the Transferor has developed and operates a golf course over the surface of the Tract; AND WHEREAS this Grant and Transfer of Easement is given on the terms set forth herein. WITNESSETH THAT IN CONSIDERATION of the sum ofTwo Dollars ($2.00) of lawful money of Canada now paid by the Transferee to the Transferor, the receipt of whereof is hereby acknowledged, the parties hereto agree as follows: I. GRANT OF EASEMENT The Transferor does hereby grant, convey and transfer unto the Transferee, its successors and assigns, the right, liberty, privilege and easement in, over, along, upon, under and through the Tract, more particularly described in Box 5 hereof; to lay down, construct, operate, maintain, inspect, patrol, alter, remove, replace, reconstruct or repair or use such works as may be required by the Transferee for a communal septic system or such other underground pipes, conduits or works as shall be required for the disbursal and/or treatment of sewage effluent or such other system or systems as the Transferee may install to replace such underground pipes, conduits or works (including the tile field of such septic system). 2, RIGHT OF INGRESS AND EGRESS (a) Together with the right of ingress and egress to, from, in and over the Tract for itself, its servants, agents, contractors, sub-contractors with or without vehicles, machinery and equipment for all purposes, useful or convenient in connection with or incidental to the exercise and enjoyment of the right, privilege and easement herein granted, conveyed and transferred as and from the date hereof and continuing in perpetuity or until the Transferee shall execute and deliver a surrender thereof. (b) Golf Course Operation - It is recognized by the Parties hereto that the Tract comprises a portion of the Transferor's golf course. It is, therefore, acknowledged and agreed that any major repairs to or replacement of all, 2 \ \..0~ -) or part of the communal septic systems constructed upon and under the Tract shall be completed with all due dispatch and in such a manner as to cause as minimal interference with the operation of the golf course. 3. TERMS AND CONDITIONS The aforesaid right, liberty, privilege and easement is herein granted, conveyed and transferred on the following terms, stipulations and conditions which are hereby mutually covenanted and agreed to by and between the Transferee and the Transferor and such other parties as are designated herein. (a) Ril!ht of Transferor The Transferor shall have the right fully to use and enjoy the Tract for golf course purposes including without limitation: (i) the right to maintain, repair and operate the golf course on the Tract; (ii) shall be entitled to construct refreshment and/or washroom facilities on the Tract for the use of the patrons of the golf course operated on the Transferor's lands provided the construction of such facilities do not interfere with the use and enjoyment of the rights granted to the Transferee hereunder; and (iii) provided however, that without the prior written consent of the Transferee, the Transferor shall not: (1) remove, or permit to be removed, any soil from those portions of the Tract currently occupied or subsequently required for the purposes of a communal septic or sewage system, except as ordinarily required for the maintenance of the golf course surface; (2) excavate, drill, install, erect or permit to be excavated, drilled, installed or erected in, over, upon, under or through those portions of the Tract currently occupied or subsequently required for the purposes of a communal septic or sewage system any pit, foundation, pavement, building or other structure or installation, except as ordinarily required for the maintenance of the golf course surface; and (3) cause or permit any heavy equipment to travel over the communal septic or sewage system installed or to be installed within the Tract. (b) Transferee's Ril!hts Not To Be Interrupted The Transferee performing and observing the covenants and conditions on its part to be observed and performed, shall and may peaceably hold and enjoy the right and easement herein granted, conveyed and transferred without hindrance, molestation or interruption on the part of the Transferor or of any person claiming by, through, under or in trust for the Transferor. (c) Condition of Tract The Transferee covenants after entry upon, or the performance of any work on the Tract by the Transferee or those for whom it is responsible at law, to restore the surface of the Tract as far as practicable to the same condition as it was prior to the entry or commencement of any work performed by the Transferee. 3 (d) Repair Obli!?ations of Transferor \~~ -L\ (i) In the event that the communal septic system or any other municipal services subsequently installed on the Tract is damaged due to the deliberate acts or negligence of the Transferor or those for whom it is responsible at law, the Transferor covenants and agrees to repair such damage as soon as practicably possible, or, in the sole discretion of the Transferee, the Transferee may enter upon the Tract and cause such repairs to be performed whereupon the Transferee shall repay to the Transferee all costs incurred by the Transferee in repairing such damage, within thirty (30) days of written demand therefore. (e) Limitation on Ri!?hts of Transferor Notwithstanding the limits of the Tract, as set out in Box 5 hereof, the Transferee acknowledges that the rights granted to the Transferee hereunder are intended to apply to only those portions of the Tract currently occupied or subsequently required for the purposes of a communal septic system or any replacement system required for the disbursal and/or treatment of sewage effluent, together with the right of ingress and egress over the balance of the Tract required in order to permit the maintenance, repair and replacement of such works. The Transferee further covenants and agrees that it shall not occupy or otherwise disturb any portions of the Tract not required for such purposes. (f) Repair Obli!?ations of Transferee The Transferee agrees to operate and maintain the communal septic or other systems installed by the Transferee within the Tract in a good and workmanlike manner. In the event the Transferee fails repair such system after being provided with prior written notice of such non-repair and a reasonable period of time in which to effect such repairs, the Transferee shall be entitled to enter upon the Tract and cause all necessary repairs to be performed. (g) Insurance The Transferee agrees to maintain insurance in respect to its use and operation of the communal septic system located within the Tract; the types and amounts of such insurance coverage shall be determined by the Transferee, acting reasonably. 4. COVENANTS (a) Runnin!? with the Land - the right, liberty, privilege and easement herein granted, conveyed and transferred, and the burden herein set forth, shall be of the same force and effect to all intents and purposes as a covenant running with the Tract, and each and every part thereof. 5. FURTHER ASSURANCES The Transferor will, if so requested by the Transferee, execute such further and other documents of title and assurances in respect of the Tract with respect to this Easement Agreement as may be required by the Transferee and such documents shall be prepared at the expense of the Transferee. 6. SUCCESSORS AND ASSIGNS This Indenture, including all the covenants and conditions herein contained, shall extend to, be binding upon and enure to the benefit of each and all of the heirs, executors, administrators, successors-in-title, and assigns of the parties hereto respectively and wherever the singular or masculine is used in this Indenture, it shall be construed as if the plural or the feminine or the neuter, as the case may 4 be, had been used, where the context or the Party or Parties hereto so require, and the rest of the sentence shall be construed as if the grammatical and terminological changes thereby rendered necessary had been made. \G d - '5 WITNESS the corporate seals of the corporate parties hereto attested to by the hands of the proper signing officers in that behalf on the following dates: By Horseshoe Valley Resort Ltd. on the ~ day of 2003. February I have authority to bind the Corporation By the Corporation of the Township of Oro-Medonte on the _ day of ,2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Per: Name: Title: Per: Name: Title: ::ODMA IPCDOCSIDOCS\1304784\2 11 THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2003-027 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, APRIL 2, 2003. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, April 2, 2003, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 2nd DAY OF APRIL, 2003. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 2nd DAY OF APRIL, 2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig " Clerk, Marilyn Pennycook