The URL can be used to link to this page

04 09 2003 COW Agenda TOWNSHIP OF ORO-MEDONTE COMMITTEE OF THE WHOLE MEETING AGENDA DATE: WEDNESDAY, APRIL 9,2003 TIME: 9:00 a.m. ROBINSON ROOM ************************************************************************************************ 1. NOTICE OF ADDITIONS TO AGENDA 2. ADOPTION OF THE AGENDA 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" 4. RECEIPT OF ACCOUNTS: a) Statement of Accounts for the month of March, 2003. 5. DEPUTATIONS: a) 9:10a.m. Ms. Pat Hastings, re: Plan 709. 6. CORRESPONDENCE: a) Oro-Medonte Adult Skating Club, correspondence re: thank you. b) Barrie Celtic Festival & Highland Games, correspondence re: 2003 events. c) Ms. Jean Kanty, correspondence re: Guthrie School meeting. d) Orillia Public Library, 2002 Annual Report (available in Clerk's office). e) URS Cole, Sherman & Associates Ltd., correspondence re: Notice of Public Information Centre #2,427 Extension Transportation Corridor Environmental Assessment Terms of Reference. f) Orillia District Chamber of Commerce, correspondence re: Port of Orillia Opening Ceremonies. g) Town of Innisfil, correspondence re: Seat Originally held by former Mayor Davis. 7. FINANCE, ADMINISTRATION AND FIRE: a) Report No. FD-2003-4, Paul Eenhoorn, Fire Chief, re: Monthly Report (February). b) Report No. PR 2003-03, Chris Carter, Recreation Co-ordinator, re: Request for a Refreshment Vehicle/Cart at Memorial Park. c) Councillor Hough, discussion re: complaint procedure. 8. PUBLIC WORKS: a) Report No. PW 2003-01, Jerry Ball, Public Works Superintendent, re: Control of the Shanty Bay Boat Launch. 9. ENGINEERING & ENVIRONMENTAL SERVICES: None. 10. BUILDING, PLANNING AND DEVELOPMENT: a) Report No. BD 2003-5, Ron Kolbe, Director of Building and Planning, re: New Vehicle Purchase. 11. IN-CAMERA: a) Deputy Mayor Dickie, re: Property Matter. 12.ADJOURNMENT: 2 ADDENDUM COMMITTEE OF THE WHOLE MEETING Wednesday, April 9, 2003 6. CORRESPONDENCE: h) Ms. Barbara Comstive, correspondence re: maintenance of roads. i) Mr. Frank Lawson, correspondence re: parklands. 7. FINANCE, ADMINISTRATION AND FIRE: d) Report No. ADM 2003-23, Jennifer Zieleniewski, CAO, Re: OPP Request to Relocate SAVE Team at Oro-Medonte Satellite Office & Outside Storage Compound (Snowmobile-ATV-Vessel Enforcement Team). e) Report No. PR2003-04, Chris Carter, Recreation Co-ordinator, Re: Request to Erect Public Washrooms at Memorial Park. f) Report No. ADM 2003-24, Jennifer Zieleniewski, CAO, Re: Proposed Expansion of the Nottawasaga Valley Conservation Authority Jurisdiction within the Township of Oro-Medonte. 11.IN-CAMERA: b) Jennifer Zieleniewski, CAO, re: Personnel Matter. .,. .!:~ . Oy- .1~8.. DEPUTATION TO ORO-MEDONTE COUNCIL APRIL 9, 2003 WITHOUT PREJUDICE During the last deputation I was dismayed to see that the long tradition of Oro- Medonte Council being open to and actually considering public input appeared to be disappearing. On finding out about Council's Meeting of April the 2nd I now fear that it is nonexistant. Council is well aware of the large public interest in Plan 709 ITom the capacity turnout at the meeting held at Guthrie School. Only a short time ago the mayor stood before this packed auditorium of concerned ratepayers and read a document which he stated was prepared in collaboration with and represented 6 members of this council. Within this prepared document it was stated that council was waiting for the Privacy Commissioner to rule before proceeding with the disposal of these publicly owned lakeITont parklands. There was no indication given to these concerned ratepayers that Council was intending to change that decision. Yet, shortly thereafter, we find out through the media that Council, at their April 2nd meeting, had decided to proceed with the disposal of the properties rather than wait for the Privacy Commissioner's ruling. The agenda posted on the Township website gave no indication that Plan 709 was being discussed, we know of no effort made to contact those taxpayers who had previously spoken to council about Plan 709 and had left their names and telephone numbers so that they could be kept informed. Evidently our elected members of council who might contact residents to let them know were also not made aware that this matter was to be discussed. However, looking at the names of those ratepayers who attended the Apri12 meeting it is apparent that the waterview residents who will benefit ITom this sale were aware that Plan 709 was to be discussed during an in-camera portion of the agenda. Mayor Craig and members of Council, someone planned to have Plan 709 put on the agenda long enough ahead of time that those waterview residents could arrange to be there...and yet not even our elected officials and the press appear to be informed ahead of time. Mayor Craig, who bears the responsibility for this? Council has a procedure to follow where a deputation request must specify the topic of the deputation and be submitted four business days ahead of the meeting date. Obviously Council needs a similar procedure for putting items on the agenda, not only so that ratepayers on both sides of an issue can be kept informed, but also, apparently, so that our elected officials can be kept informed. Unfortunately this is only one of a series of events regarding Plan 709 where Township ratepayers have seemingly been shut out of events: . It began with the first public meeting being advertised as restrictive parklands giving the impression that it was a local issue relating to property owners only in Plan 709. If it had been worded as parklands that were restrictive until 1997 but now owned . . . appears to be a very flawed sales proposal which increases the value of the waterview residences by 75%, takes away forever irreplaceable watemont parkland nom township residents and asks those township residents to pay the costs of this deal. The general public would not even have realized what was happening if some of the back lot residents of Plan 709 had not refused to be a part of this deal because they believe that the waterfront parkland should remain in public ownership.When this proposal came to Council it became apparent that : the majority of this Council feel that it is okay to sell public parkland against the will of the residents; the maiority of this Council feel that it is okay to sell public land while withholding the appraised value and the selling price from the public who owns the land; the majority of this Council feel that it is okay to change it's own by-law which required public land to be sold at arm's length so that the public would not be able to scrutinize the deal; the majority of this Council feel that it is okay to advertise publicly owned parkland as restricted, when Council knows that the land is owned outright by the township,even though they must realize that such advertising is misleading; the majority of this Council feel that it is okay to reward people who encroach on publicly owned land thereby setting a dangerous precedent by not only handing over the land encroached upon but also to hand over the remaining watemont property. the majority of this Council feel that it is okay to state publicly that they have put their decision on hold until the Privacy Commissioner rules on the matter and then turn about face, in a closed session shortly afterwards, and arrange that only those waterview residents who are about to benefit financially nom this deal are there to applaud them for their decision. Council turned down a request for a public meeting about Plan 709, reasons given were that the public had had lots of time for input at the time of the Secondary Parkland Study (Council seems to keep missing the point that their disposal ofparklands is in direct opposition of what is stated in that study)~ and that there had already been enough public meetings (Council seems to keep ignoring the fact that the advertisements for those meetings would mislead most residents.) The concerned taxpayers who care about the parklands in Plan 709 being kept for all the residents of Oro-Medonte to enjoy paid to rent a public meeting place while the council chambers sat empty. At that meeting those concerned taxpayers requested two things nom council. 1. That council members attend and explain why they voted the way they did on parkland matters. 2. That council wait until the results of the township wide survey was compiled and presented to council before considering proceeding with the disposition of the lands. J 1 Ji . . of property in Plan 709 while paying $10,000.00 in legal fees for those being given both the proceeds from the sale and property appraised at close to $300,000.00. Are taxpayers going to be made aware that their taxes will rise in order to fund these "sweetheart deals? Would those of you on Council who voted in favour of these deals do the same if you were selling your own personal property? Mayor and Council I am requesting four things I.That I be notified in advance of all future Plan 709 agenda items. 2. That council wait at least until after next week's council meeting when the township wide results from the ratepayers ofOro-Medonte are presented before proceeding with the disposal of lands in Plan 709. 3.That the Township rethink it's decision to proceed before the Privacy Commission rules. 4.That I receive timely written answers to these four questions: Mayor & Council, April 9, 2003 Why did Council dlOt'5t to have staff sell such valuable lakefront properties directly to selected individuals rather than adhering to its by-law that required the protection of tendering or using a realtor? Why did Council not notify or give a copy of the 40-year expiry law when advertising public meetings or seeking input from the public especially when it was so forthright in letting everyone know the legal opinion concerning the Township's encroachment by-law? Why would Council second-guess the judgement of the qualified independent land appraiser instead of seeking a second opinion if there was doubt? Every time that Council defends a challenge it can never be certain of the outcome. Why would Council not defend the Township's encroachment by-law the same way that it does all other by-laws? /1 ~ / ! . J ; J J . , - ~/J, ~r ~27'(; 1IA<.(j /( 0. .xJ~ o\ ~! t'.' KG~ ) From: Sent: To: Subject: Marilyn Pennycook Thursday, April 03, 20035:13 PM 'patandroy.hastings@sympatico.ca' RE: deputation to Council April 9,2003 Mrs. Hastings, I have added your name as a deputation to the agenda for the Committee of the Whole meeting of April 9, 2003. The meeting begins at 9:00 a.m. and deputations are heard shortly thereafter. Thank you, Marilyn pennycook Clerk Township of Orc-Medonte 148 Line 7 S" Box 100 Orc, ON LOL 2XO Telephone - (705) 487-2171 Fax - (705) 487-0133 clerk@orc-medonte.ca WWW.oro-medonte.ca This message is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential and exempt from disclosure under applicable law. If you have received this message in error, please notify the sender and delete the message. Thank you. -----Original Message----- Sent: To: Subject: Thursday, April 03, 2003 1 :34 PM Marilyn pennycook deputation to Council April 9,2003 Dear Marilyn, I hereby request time at the Committee of the Whole Meeting to be held on April 9, 2003 for a deputation to Council re new information concerning Parklands 709. I would appreciate a reply which would give me an approximate time for my deputation to be heard. Thank you, Pat Hastings .. From: Sent: To: Subject: Pat and Roy Hastings [patandroy.hastings@sympatico.ca] Thursday, April 03, 2003 1 :34 PM Marilyn Pennycook deputation to Council April 9,2003 Dear Marilyn, I hereby request time at the Committee of the Whole Meeting to be held on April 9, 2003 for a deputation to Council re new information concerning Parklands 709. I would appreciate a reply which would give me an approximate time for my deputation to be heard. Thank you, Pat Hastings G~ :&I~ <~ 1. IJ-<o- ~ ~L3~ ~ ~. ~. ~ OkQ - 2r~ ~,.J)~ .C4t U~~~~_mi ~ . ~-~;z, ~U-.A: m~~~ ~~JL ~, ~......"'_d.,~~ '~"'r "71. ~' ~:d~~~r zl. .-A ... ... La.d r .-4A _...M ~ .--/ ..................... ~. .~.~d~:~.~...... .'. A-~~~ .;2tmV ~ /?~ .,~ k:.l~ 'fJk~_~ ~/ ~J ~~.~. /~ ,~/ .~,$~ ~. ~OV..;:~~ d7 .~~ /$? d~.J. . ~ L.>-.~c~ ~.~.... .~~1~ .~~~. ~ i~~ ' ~~ ~J ;;21JO~- .;2ot/1f ~~ Llii;~;;{) - / .....~~.:...._.~ I .ff1l:. . .. .~.., ,/ "f,~.. '. .,": ::. :' ",,'_"" ,/ ... .. - -: .,-,,- ,,- '." i' .. .1:,.".... 'Ei 7);) f /1'rtt f .'. 1 "'c. .t' .i '_ ! -il----- ~~___.._...._____....,,___M__ ~ ,C .,' .......~ / - ;:. ~ / ~~""! .'~[ e (. ~ 1./ J. r.[. L;i.:e::: f Gb gHu~ ~ March 28, 2003 Township of Ora- Medonte Box 100 Oro, Ontario LOL 2XO To whom it may concern: Again this year the Celtic Festival & Barrie Highland Games will be the not for profit group holding the liquor license at the 21st Annual Barrie Automotive Flea Market, June 5-8. The Big Rig Show and Shine & Summer Swap Meet July 18-20 and the 32Annual Barrie Automotive Flea Market September 4-7 held at Burl's Creek Family Event Park, on the 8th line of Oro-Medonte. The Oro Lions Club will operate one facility and the Celtic Festival & Highland Games will operate the other. All beverage areas will be fenced and proper security in place. A reasonable number of servers will have their Smart Serve certificate. Looking forward to another exciting event at Burl's Creek Family Event Park. Best Regards, ~~ Linda Groves Director Barrie Celtic Festival & Highland Games "Championship Supreme" cc: Fire Chief, Paul Eenhoorn OPP Building Inspector, Ron Kolby Health Dept, Richard Stocki p~o~ BOj{ ORO OrITii:RIO LOL 2i(O {} TEL 705 487-3663 0 FlAX 705 487...6280 - - - ~ \~~.~~,""v\r",bur!screek..com ~C- -----Original Message----- From: Jean Kanty [mailto:jeankanty@sympatico.ca] Sent: Tuesday, April 01, 2003 1:52 PM To: cao@oro-medonte.ca Subject: Lakeside lands After attending the community meeting at Guthrie School I can understand that there are definitely two sides to this dispute and there is some validity to both. Would you consider a long term lease (25 years) of said lakeside lands to the present adjoining property owners? Survivor rights could be addressed but in case of an outright sale the lands would not be included to the new owner. This would address the needs of the present owners and eliminate the problem of encroachments, When the land is being sold it would be up to the vendor to remove any building etc. that he placed upon the leased lands. The obvious decision of the majority of the people attending the meeting was to have all the presently owned lakeside property in Oro-Medonte remain in public hands. This would assure that ownership would not be forfeited but it also looks to the needs and desires of the present adjacent lot owners. Submitted for your consideration. Jean Kanty The Verandahs 4 Palm Beach Road ,t Various highway system options were considered: 1. Widen Highway 400 (8 lanes with the protection to widen to 10 lanes); 2. Extend Highway 427 only to Bradford Bypass; 3. Add a Bypass of Barrie; 4. Extend Highway 427 to Highway 400/93; 5. Extend Highway 427 to Highway 400/11; and 6. 404 Extension East of Lake Simcoe. Option 5 was recommended as the preferred network option. We are providing information on the significant environmental features to better define the draft EA Study Area. " We are also assessing more detailed corridor options in the .. Midhurst and Barrie Area. Please see the following displays. '.<.;",' ',.. 'd,t'i\~~;r:.L;S S?\~.';::;.~.~t~.:.~~-;~;!,;,:~ .,' ..... ,.',". ,,_,,_,"'",v',_' 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS Cole Sherman 1m MoCOAMICKRANI<IN _ CORl'ORAT10N II .., OPTION 1- Not Recommended · Accommodate all demand on a widened Highway 400 Up to 20 lanes required at south end - not feasible 12 lane collector distributor system through Barrie results in significant property and business disruption - All demand concentrated in one corridor OPTION 2 - Not Recommended · Extend Highway 427 only to proposed Bradford Bypass - Addresses demand in south half of corridor - 12 lane collector distributor system through Barrie results in significant property and business disruption OPTION 3 - Not Recommended · Extend Highway 427 to Bradford Bypass plus add a Barrie Bypass Addresses demand in south half of corridor - Only diverts Highway 400/69 traffic away from Barrie Heavier Highway 11 traffic still has to use Highway 400 through Barrie - Lack of alternative routes south of Barrie '. ~\ 'w' " :,@ 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS Cole Sherman mn MoCORMICK RANKIN _ CORPORATION 34 f ' OPTION 4 - Not Recommended · Extend Highway 427 to and around Barrie to Highway 400/93 Addresses transportation demand - Requires Coldwater/Gravenhurst connection to adequately divert higher Highway 11 demand Does not address operational/safety problems on Highway 11 Minimizes highway expansion through Barrie Does not provide improved accessibility through Barrie OPTION 5 - Recommended · Extend Highway 427 to and around Barrie to Highway 400/11 Addresses transportation demand - Maintains system flexibility (does not preclude Coldwater- Gravenhurst Link) Provides improved accessibility to Barrie Minimizes Highway 400 expansion through Barrie Provides for second north-south continuous corridor OPTION 6 - Not Recommended · Extend Highway 427 to Bradford Bypass plus extend Highway 404 to Gravenhurst Addresses demand in south half of corridor - Does not adequately divert traffic from Barrie Very expensive Does not provide improved accessibility to Barrie <:-,. ";, \@'. ;,j~~lta~i~ -':::' ;;~"',;:-~'.:<<,;.~ ::-.,~ ":t': ;:::.'-:::;j':}':;:'/;i:"{:); 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS Cole Shennan I!In McCORMICK RANKIN _ CORPORATION 1f t' · A new transportation corridor from Highway 7 to Highway 11 north of Barrie · Dedicated transit facilities (i.e. transitway in the proposed corridor) · Commuter rail extension to Barrie · Promotion of ridesharing: ~ Commuter Parking Lots ~ High Occupancy Vehicle lanes · Expansion of Highway 400 · Expansion of Highway 11 from Barrie to Gravenhurst · Improvements to Highway 26 · Improvements to existing highways in the area as required · Northern terminus Options Sa and Sb under consideration . "Y{;il . ,- . . Gecr_:... &y /I. ".' "2,.. ., ""'- \2. ...,. 4. \! . 'i?~,:~. . .... u L~ i;,>. :,: C> r'. . ~ ,., t~. . j .:'..... ~ ... ~... I ,- ", i ,\ I r:. .' ":'\~ ..!2.' ,) , .... LEGEND: -:;~;-piUVi~ Highway - Existing Freeway . . . - . . . Approved Freeway - Wdened Freeway ", ....... New Freeway . . . . ... High.speed Arterial 4 Number of Lanes (ilOntario 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS Cole Sherman iii McCORMICK RANKIN CORPORN ION 3'1 @ Ontario 427 EA r~of Jtflfer~ S1SJniff~aht chvironmentatFeaturd South $ectk>n 1/1 ,..,.,.~ ~, _Ni~! _ .Cf,)rii;.lVjtici> t.ftti:>MiytMl" _ ..cp IW'("li).'Jr~'1'''i'' \'SCi.1 O'X,wt \.~<i _.';.'r~{~md~ m (;fWD!iJr.dt U"""'''' _l~k;)$I>!1.t1(>ih<lr,'.i!t~r $OIji;;:$ ,. fr~.,~y> .. Oak M~s M<>r;;inil N f'j"N'I'.di'Ji HlQhw~$ .1iiIiiJ o~.,,' ",o\>~"tii,'i ^' R~ii>f;11 Rot>:!9 _ ~P"~.....tjSw\t1 A~~ i"V. R<1OIW~tUM$ _ !>ro"m,;;<//""",," . .. . N Hj,rl19 (;()fI1~1r I) _ 1(1)~;/)#n'~iII/l,~$ t;julii'J( tN,,, 0,40 t:'.Jct....'J),I: o i-iS ~~-~s !,) -; .. .!. K""n~o>t"" ~~M'''''''''''''''''.,._'''''''''' '. 38 · Proposed Study Area includes lands west of Highway 50 to allow greater flexibility in identifying a route east or west of the C.P. Inter-modal Yard. · Proposed Study Area avoids communities such as Kleinburg, Nobleton, and Schomberg. · Proposed Study Area crosses the Oak Ridges Moraine. See Oak Ridges Moraine Board for more information. · EA Study would address impacts to environmental features. , ."" .. :+:'!::u;,i~ ,:,~:~1!~~"M~_ 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS Cote SheFTT'.an .' MoCORMICKFWlKlN CORPORATION " (~ Ontario 427 EATotm$ of ttefGrenc. 'SIgnificant En\fSronmentaJ FeaturesCenttal Section iI~' ~...... i:l:it!$'.WItt;...;~.:......~ _AN$! _ (:(!n.~I'i!tlk",Mh<.,rily h\n4 IX1 Cttr"'" U!04 ~",i~nl<T'Ii:;: ~.0..w"h'O\if L',,,,!\<)('~ _ L~k~.~~j 0ih""~"\ot... 6Q;:j...~ _ Miro~"a ~;)roj(1 _ ().,I<;~;~~~r~n\i fiiJ OtrOlt'MII>!IId$ _ Pr\1'~,ii $k~~ '~'~." _ "'wim~,jp~,ii~ .. _ i<"$,~,ji&lJ it.ts ill\&jJt,rlt.ooOiJO MctOO1S NFI~~ N Pro.in<:!(I\ Hijti.,"'/f .A.I R.egiQnaI R6~ JII!IV - ~.\~~~~,~u~:'~#. #IIi(f... f>r. Q.II.'(~,.~(j. a.r."'.ifi.:>...1.'.1a\ll'~f'" .(. N H~,(, G(\'(i,:j<.. . ~lAl,IOici~ ~I..\t~a;y i) 1 ~(; ~?; !\ . 'J{i~1)!'1 40 . Transportation Development Strategy includes a link between the 427 Corridor and Highway 400 south of Highway 89. . A better network grid is formed if the link aligns with the Bradford Bypass (i.e. Highway 427 - 400 - 404 connection). . The study is currently looking at the need for a bypass of Cookstown in addition to the proposed freeway link. . Proposed Study Area avoids Nottawasaga River, communities of Beeton, Bond Head, Cookstown, Baxter, and Thornton. . EA Study would address impacts to environmental features. .. . "", . /;~~. . <~iI;i',;I" ,-' ;0',;0:-:<,.(::,,;;,'; 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE Cole Sherrr.an .., McCORMICK RANKiN CORPORATION URS fflqt ifl @ Ontario 421 -=A T eons ('If R.tet1\f\C. $tgnltfuiipt E;nviro.ri~~nt8Jt7eat\.lresNOrth$eCtton _ANSI. ... ..... .... _MiO!ll>lnQ~oo.iI>Nf'litltiii~ .. _c~!,,~4j;(>I1NJrortI'L~1d t:;ii'thitr"'Ytt~$ N'PocN~Hjah~aY' {g2Jc~o;..nLsM . . _J><<N.1OOW f'1JI'f<I\ 'V' R~~",R(,~S mmGf"f."'.iJ5 _Ri\1I~iIi!l ......... .Aov~.ilw$Y!;tfWi :l2'JQ;re~~~~ Li.rI!:.a~~ Jctt 0CIt1ll!Elrinanlt.4.0 t\<i<<IJfG\> . . . .. .. .~ L<ii<w ",~jo:iWr~Wrt!<~'.m<$ _1>~"JP~d$iiPJ>/k>iil ,,"!..H..jt~C<<1i'J<\r I/it#. ~tkiN;'~ l;!(;\mCary () () .1115 25 \:ilm1 atws ."':.::.~~ VI4!.". 1t."_1"--~ 43 The Transportation Development Strategy for the Northern Area includes: . Widening of Highway 400 and expansion of existing or new car pool lots; A new transportation corridor on the urban limits of Barrie providing accessibility via major municipal roads; An extension of commuter rail service to Barrie with a downtown station and a possible station in the Stroud Area; A municipal arterial connecting the proposed new corridor to Highway 400 over to the commuter rail line; Protection for High Occupancy Vehicle (HOV) lanes, reserved bus lanes or a transitway, and car pool lots in the proposed new transportation corridor; and Recommendation for a travel demand management/transit strategy for the Greater Barrie Area. . . . . . , " ... 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS . McCOFIMICKRANKlN CORPOIUITlON Cole Sherman . 'OtCt'RtrN;ortRerh;irW5"<;(~Oht;d).. fft~e Ljf '\ \ )!' \ ))' ",', \ " ~oI ~\\ " \ ~/~ , , ~ , Legend ~'f.J.:.f. ~. ~;)I)~ "t":":;!kn ----Existing Commuter F{ail Line · E)(istingGommuter RailSJation (j Existing Commuter Lot Propo$ed Commuter Rail Line PrQp9iS~d C()01nlutet Rail station PropOsedEA Study Area . (i}()ntariq 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE RS Cole Shennan II ~.. . ';.t t 45 MTO has initiated a study to examine and make recommendations for improvements to the transportation network between Barrie and Gravenhurst in Simcoe County and the Muskoka Area. A Study Design Report will be prepared as the first phase of the planning process, in consultation with government agencies and affected parties. It is the precursor to a future Environmental Assessment Study, as it sets up the future framework to be followed. The preparation of this Study Design Report will involve an assessment of preliminary traffic data, and a broad evaluation of environmental constraints within the Study Area to make recommendations on the most suitable transportation strategy for the Highway 11/400 corridor. Public consultation will be facilitated through informal drop-in style Information Centres, scheduled for late Spring and Fall 2003. The study will be completed in early 2004. Newspaper ad\l'ertisements will be placed in local newspapers throughout the Study Area to notify interested parties of the upcoming Information Centres. 427 EXTENSION TRANSPORTATION CORRIDOR EA TERMS OF REFERENCE URS Cole Sherman mn MoCORMICKIW/KlH _ CORPORATION lY'd - \ 'H_. \ RECf,liELf-- , :___4_44_444444~_~~_~~~~~~-~--*,.~A,~: . ~ . i - TO:'!!.~TE ! ! ORILLIA PUBLIC LIBRARY--! . . . . . . . . & . 4 . .- A R .. . . · N E · . . - . · N P · - .. . . . U 0 · . . tAR : . . .- L T .. - - . . . . . . . - . . . . - 2 .. .' . .. . · 0 · - . . . . . · 0 · - . . . - 2 .. . .. .. .. . .. - . ...................................... Gd - c? Message From the Board The Library Board is a committed group of men and women devoted to bringing quality library services to all areas of our growing and changing community. Our present initiatives include: . Opening on Sundays as a pilot project. If the project is deemed a success, we will be going to City Council with a request that they continue to fund Sunday openmgs. . Making a business case for a larger library. We will soon be presenting to City Council the results of extensive research and analysis by the Building Steering Committee, which takes us a step closer to achieving the goal of more space. . Developing a 3-year strategic plan. The plan will serve as a roadmap to direct and focus our efforts on providing excellent library service that is seen as adding real value to our community. The Board would like to thank: . All library staff and volunteers for their hard work and dedication throughout the year. . The Friends of the Orillia Public Library who have raised thousands of dollars to enhance the collection and to purchase storage shelving. . The City of Oriilia and our contracting municipalities for their ongoing financial support. . To all the members of the Building Steering Committee, especially Jim Harris (representing the Friends of the Orillia Public Library) and community representatives Roger Leus and Joanna Rolland who. as Chair of the Committee, has guided the process with skill and grace. . Architect Rod Young and urban planner Mary Rose who have volunteered their considerable expertise to the Building Steering Committee, . Our many friends and community partners whose support and encouragement throughout the year made 2002 such a success. The Orillia Public Library is one of the most used public institutions in the community. Together we can continue to work to make a great library even better. On behalf of the Orillia Public Library Board Catherine Dowd Chair . \ " RECf'lJm~~' , ...................--..,...,............,... .....ftl,,,. . .. . : _ 01~~a:uuNTe ; ! ORILLIA PUBLIC LIBRARY-"-! - - - . . .. .. . . - . . .. A R · . . : N E : - .. · N P · . . - . It U 0 · . . - A R · .. . It .. .. LT. - . .. .. . It - .. .. . .. . . . · 2 .. . . II .. .. 0 .. .. .. .. .. .. . .. 0 · .. .. . . II 2 II It · . .. . .. . .. ~.................................... ORILLIA PUBLIC LIBRARY ANNUAL REPORT 2002 TABLE OF CONTENTS ORlLLIA PUBLIC LIBRARY BOARD 1 ORlLLIA PUBLIC LIBRARY STAFF 2 FULL- TIME EQUIV ALENTS 3 POPULATION SERVED 3 VOLUNTEERS 4 ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER 5 ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S 7 AND AUDIOVISUAL SERVICES ANNUAL REPORT OF THE DIRECTOR OF INFORMATION SERVICES 10 ANNUAL REPORT OF THE DIRECTOR OF TECHNICAL SERVICES 12 STOCK OF LIBRARY MATERIALS 14 CIRCULATION OF MATERIALS 15 LIBRARY SERVICES 15 LIBRARY MEMBERS REGISTERED 16 PROGRAMS 17 FINANCIAL STATEMENTS 18 - . ," ORILLIA PUBLIC LIBRARY STAFF FULL-TIME Suzanne Campbell: Director, Children's & Audiovisual Services Tina Chatten: Secretary Lynne Gibbon: Director, Information Services Patricia Hopkins: Adult Page, Circulation & Information Services; Library Clerk, Circulation J ai Khemraj: Caretaker Gail Matthews: Library Clerk, Technical Processing Susan Murphy: Library Clerk, Circulation Services Jennifer MUITant: Library Assistant, Information Services Lucey Parolin: Library Clerk, Circulation Services David Rowe: Director, Technical Services Michael Saddy: Chief Executive Officer Joyce Simpson: Head, Circulation Services Gail Ward: Library Assistant, Information Services Maureen Watson: Library Clerk, Circulation Services P ART-TIME, REGULAR Kelli Absalom: Librarian, Children's Services Nancy Archer: Library Clerk, Public Services Louise Campbell: Library Assistant, Information Services (J an) Susan Dance: Cataloguer (Feb- ) Terri Doubrough: Library Clerk, Circulation Services (Nov- ) Joyce Keddy: Adult Page, Technical Processing Lee Kelly: Library Assistant, Children's Services Lynn Lockhart: Newspaper IndexerlLibrary Assistant, Information Services (Jan- ) Fred Marlow: Systems Support Technician Michelle Sinclair: Library Assistant, Children's Services & Reader's Advisory Kelly Smith: Library Assistant, Children's Services Jim Snell: Relief Caretaker (Nov- ) Jayne Turvey: (Feb- ) PART-TIME, STUDENT PAGES Becky Calverley: (Oct- ) Shannon Copithom: (Sep- ) Erin Damery: Circulation & Children's Services Michelle Denne: (Nov- ) 2 Kristen Jones: Infonnation Services Julie Michels: Children's Services Kyle Milne: Circulation & Infonnation Services Zoe Palmer-Durand: Infonnation Services (Jan-May) Jocelyn White: Infonnation Services (Feb-Aug) Ashleigh Winder: Circulation Services (Jan-Nov) CONTRACT POSITIONS Louise Campbell: Library Assistant, Infonnation Services (Feb-Aug) Heather Cleaveley: CAP Trainer (Jun-Dec) Erin Damery: Children's Services, Summer Career Placement (Jun-Aug) FULL-TIME EQUIVALENT PAID POSITIONS 2002 18.63 2001 18.80 2000 18.16 1999 18.45 1998 18.20 POPULATION SERVED* City of OriIlia 31 062 Township ofSevem 11 170 Township of Oro-Medonte 19413 Mnjikaning First Nation 742 TOTAL 62 387 * Based on FPMarkets/Canadian Demographics 2002 3 ... : VOLUNTEERS IN-LIBRARY VOLUNTEERS Tory Archer Nora Bayles Bunny Blaksley Muriel Bond. Sharon Boyle Nikki Brittain Ken Brown Nancy Brown Barry Chapman Joan Cody Church Elders Church Sisters Shirley Connor Stephanie Clarridge Aileen Crawford Chuck Davidson Ann Farrell Ann Fischer Joyce Flood Thea Gilchrist Norma Gregory Marion Guy Max Harris Sylvia Head Stacey Hewitt Win Hibbins Jim Holmes Stevie Howe Ellen Irwin Joe Jackson Jim Jefferies Louise Jerome. Norma Johnston Cecilia Jordan Catherine Kelly. Margaret Kitchen Victor Koby Astrid Leicht J udi Lindsey Herb Mais . Doreen MacDonald . Jane MacInnes Brandy MacPhee Melda Marson Graham Marson Elaine Milner SHUT-IN VOLUNTEERS Jack Alexander Milton Baker Harry Barons Wendy Hutchings Dave MacDonald V Helen MacDonald Bill Murphy Maurice Sgariglia V 5 Year Volunteer Service Awarded in 2002 . 10 Year Volunteer Service Awarded in 2002 . 15 Y ear Volunteer Service Awarded in 2002 4 Sandra Needham Joan Newton Fred Ostler Carolyn Parks-Stevenson Eunice Phillips Charles Prescott Cynthia Prescott Christine Rohman Hugh Rowlinson Gertrude Smith Lynda Smith Susan Smith Margaret Stanger Jack Stewart Victor Sullivan Shirley Taylor Carol Thomas Naomi Thornton Brent Weaver Mark Wens ley Bernice Wiggins Carol Wright Nina Xidos-Aburn John Strathearn Ken Taylor Malcolm Wilding ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER Year 2002 was active on many fronts. The Strategic Planning Committee gathered information, studied the plans of other public libraries as well as the City Strategic Plan and looked at major trends affecting public libraries. The new Orillia Public Library Strategic Plan will be ready by the third quarter of2003. The Building Steering Committee continued to study the options for more space identified in the Southern Ontario Library Service consultant's report "Building Feasibility Study" where the conclusion was reached that the library needs to triple in size in order to meet library standards and meet the demands of the next twenty years. Architect Rod Young and Urban Planner Mary Rose generously donated their time to lead the library through this process. For the first time the Orillia Public Library was a venue for the Jazz Festival and the Saturday afternoon crowd enjoyed the sounds oflocal swing band "Adlib". The library re-introduced regular programming with Sherry Lawson of Casino Rama leading a capacity crowd through "Orilliana - A Native Perspective". Many more programs are planned. The "Wizard of Oz" was the theme for the Volunteer Appreciation Luncheon as young entertainers from the "Step in Time" Dance Studio entertained our volunteers with a delightful version of the Wizard of Oz. Our volunteers were thanked for dedicating their hearts, brains and courage to help make our library better. After a great deal of planning the library started open hours on Sunday afternoons for the first time since the early 1990's. This pilot project is slated to take place between November of 2002 and April of 2003 and a report will be made to Council at that point to see if traffic and usage warrants making these more pennanent hours. The development of the library web page continued with links to useful library approved sites, access to our database as well as thousands of magazine articles via the EBSCO website link. The Friends of the Orillia Public Library started their first ever silent art auction and raised nearly $4,000. Thanks to the generosity of Len and Dorothy Clare who donated a hand-crafted dollhouse to the Friends over $1,800 was raised in a raffle. The Friends purchased a unit of moveable shelving for the library storage area with these proceeds. The Friends also purchased multiple copies of Michael Ondaatje's In the Skin of a Lion for the CBC "Chesley Challenge" in which all Canadians were challenged to read this book. - We thank the Friends of the Orillia Public Library for their hard work and generosity. We must also thank the Staff of the library for their dedication and skill. As libraries are called upon to change to meet new challenges the Staff must change as well. 5 .'~ ,- We thank the men and women who volunteer their time to serve on the Board of the Orillia Public Library. Their generosity in giving their time to meetings and working on committees pays dividends for better library service. All the services that the Staff of the City of Orillia provides to the library are greatly appreciated. We must also thank the Council of the City of Orillia who express the wishes of the citizens of Orillia with their support of library service. We thank the many volunteers of the Orillia Public Library. The help that they give to support our everyday tasks help us to deliver better service. We depend on the interest of the media to help to spread the benefits oflibrary service to the community and we thank them for helping to publicize our services and programs. We have many good neighbours in the community and we must single out the Management and Staff of the Opera House who are always ready to lend a hand. We always appreciate the help, counsel and advice of the Southern Ontario Library Service that exists to support Ontario's Public Libraries and provides the transportation link that makes the lending of materials between libraries possible. We thank the Ministry of Culture and Recreation as well for their support. We thank all of our clients who make a visit to the public library a regular part of their life. We hope that you will continue to find something of value at the library and we encourage you to be library advocates and tell your relatives, friends and neighbours about us. Michael Saddy Chief Executive Officer 6 .' ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S & AUDIOVISUAL SERVICES Quality service continues to be a cornerstone of both the library and Children's Services. The Children's Services staff members (Lee, Kelly, Michelle, Kelli, and Suzanne) are strong advocates for children's access to books, infonnation, infonnation technology and ideas, (Virginia A. Walters Children & Libraries: Getting it Right, 2000.) Children's Services staff continues to develop their programming and library skills through courses and workshop participation. STAFF TRAINING AND DEVELOPMENT Kelly Smith and Lee Kelly are upgrading their library related skills by taking courses over the internet through the Library Techniques program from Mohawk College. This year Lee and Kelly have taken courses in Infonnation Work I and II, and Children's Services. Keeping abreast of trends and new approaches to the traditional services the library provides is a key feature of quality service. To this end staff in Children's Services attends SOLS sponsored workshops and visit other libraries. Suzanne and Lee attended the SOLS sponsored workshop Family Literacy. Jayne Turvey and Suzanne Campbell visited the Kitchener Public Library to learn about their outreach programming for community centers and daycare providers, their homework center and the policies and procedures for their volunteer program. EARL Y YEARS PROGRAMMING AND SERVICES Quality programming focusing on language enrichment for children six years and under continues to be a core service of the Children's Services Department. Programs for this age group emphasize language development, pre-reading skills, and establishing a love of reading. In 2002 we offered 140 story time programs for children under six years of age, including: Book Babies; Tales for Twos; Preschool Stories; Saturday morning Book Buddies (a family story hour for children from 2 - 6 years of age). SCHOOL AGE SERVICES Our commitment to quality and innovative literacy based programs and services continue with the programs and services we offer to school age children. School age children participated in our Saturday Explorers Club, a Saturday morning book and activity program, and our Summer Reader's Club. 7 .- A primary emphasis of school age summer programming is to keep the children reading over the summer, we do this by offering a fun and innovative Summer Reader's Club. Our theme in 2002 was "Read Around the World". This theme went province wide and was once again sponsored by Toronto Dominion Bank and developed by the Toronto Public Library. Most of the support materials were provided no charge. Lee, Kelly and Suzanne created enthusiasm for the program through visits to schools where we performed the skit "The Exasperated Travel Agent". We visited 12 schools and presented the skit to 39 classes and 2 725 children. SPECIAL HAPPENINGS Robert Munsch gave a wonderful surprise visit in April. Bob Munsch was in OriIlia spending time with Lauretta, a young girl from Orillia who is featured in his new book ZOOM. While in town he volunteered to do a storytelling for the library. A group of people from 3 to 70 experienced a fabulous morning of storytelling from a true Canadian legend. Susan Bodis, a library patron, volunteered her time and sewing ability to make a new skin for Seymour, our story time snake, while her mother Phyllis Palmer donated the material. OUTREACH AND COMMUNITY SUPPORT Children's Services staff presented 29 programs to 680 children, introducing the library to school classes, day care organizations and community groups. Groups who visited the library in 2002 were Beavers, Sparks, Brownies, Wee Watch Day Care, Kiddie Kapers Day Care, Central Preschool, OriIlia Native Women's Group-Mums and Tots Program, classes from Marchmount School, Harriet Todd School, Mount Slaven School, David H. Church School and Orchard Park School. Children's Services staff also went out and visited organizations to promote the library and literacy. In late April and early May Kelly, Lee, and Suzanne visited Cumberland Beach as a guest reader for their Education Week Celebration. During the March Break, Charlene Fiander, a local puppeteer donated her time and put on two puppet plays at the Orillia Square Mall as part of the library's contribution to the Mall's March Break activities. Community support and participation also helped to make many of our programs a success. We would like to thank the following people who volunteered and shared their time and expertise with children at the programs in the library: Lee-Ann Roth, Gil Gauthier (Gauthier's Martial Arts and Self Defense), John Kenwell, Jeff McLeod, Mike Blair (Critter Cove), Jean Marc Roy (Simcoe County Beekeepers Association). 8 .' In addition to people who volunteered we also had many businesses in OriIlia who enthusiastically donated either product or gift certificates to be used for prizes for the Summer Reader's Club. The local businesses who supported the Summer Reader's Club were: Pizzaville, SmithBooks, Lahay's Hobby and Craft Store, Zellers, Radio Shack, New York Fries, Domino's Pizza, Swiss Chalet, Kelsey's, East Side Mario's, Weber's Downtowner Restaurant, Grand and Toy, Staples, Ricki's/Bootlegger, Tops Pizza, Rombos Pizza, Little Caeser's Pizza, Wal-Mart, King's Buffet, Canadian Tire Store, Shopper's Drug Mart (OriIlia Square Mall), Square Boy Pizza, The Bike Stop, Manticore Books, Jack and Maddy, Apple Annie's, IGA, Dollar Joint, A&P, Zehrs Market, Pizzavi1le, Red Caboose Mini Golf, Movies 4 You, Just New Releases, Harvey's, Burger King, McDonald's Restaurant, Kentucky Fried Chicken, Wendy's, Movie Warehouse. PERSONNEL We were once again successful in obtaining a half and half grant from the Federal Summer Career Placements Program. With the money obtained from this source we hired Erin Damery, a library page, to work as the Summer Assistant in Children's Services. Patti Imhoff, Lisa Van Alstine, Jennifer Gordon, all Early Childhood Education Students at Georgian College, each completed a four week work placement at the library. PUBLICITY AND PROMOTION The Children's Web page has a new refreshed look thanks to the work of Jen Downey. The new page is easy to navigate and child friendly. AUDIOVISUAL SERVICES The CNIB collection of talking books was withdrawn from the collection due to both space constraints and use of the collection. The collection was donated to the Lightsighters Group in Orillia, who was delighted with the opportunity of increasing the group's collection of talking books. Suzanne Campbell Director of Children's and Audiovisual Services 9 ANNUAL REPORT OF THE DIRECTOR OF INFORMATION SERVICES PROMOTION The Information Services department has been able to expand its relationship with the community and increase the visibility of the library this year thanks to retirements which allowed us to create a part-time position for a Community Relations! Volunteer Coordinator. The coordinator has been able to attend more meetings with community groups and create library displays for community meetings. She has also been conducting speaker's workshops on various topics of interest (preparing income taxes, RRSP investment, the Holocaust, Orillia history in the Mnjikaning context) and all had capacity attendance. She has also recruited and trained new volunteers. Volunteers provided 2,820 hours to the library in 2002, providing the equivalent of 1.5 full time employee hours. The library won first prize in the Institution Garden category presented by the Orillia Horticultural Society. The library garden continues to flourish and expand under their dedicated care. Our production of booklists and promotions brochures to advertise the library's services continues to increase and staff continues to contribute a weekly column to the Packet and Times. SERVICES Use of the Internet computers continued to climb with a 12 percent increase experienced this year. The online periodical indexes were accessed 1,220 times in the year, up 14 percent over last year. The library is now better able to provide information to business and investors in the city. A collection of annual reports of Canadian businesses was started. Library staff also took an online course on business resources on the Internet which provided reliable sites for this information. Information Services now contributes to the "Virtual Library", a provincial initiative, which monitors and bookmarks authentic and reliable sites on particular topics. Orillia's area of concentration is senior's health and wellness. This site can be visited at http://vrl.tpl.toronto.on.cal The Community Access Programme, funded by Industry Canada and OMAFRA, allowed Information Services to continue training adults in basic computer operations and the Internet, with the remaining $5,258 in the grant. In 2002, 700 people were trained. VOLUNTEERS A volunteer luncheon was held in April as an appreciation for the contribution of these dedicated individuals to the library. It was well attended and small gifts and entertainment were added to the usual programme of speeches and awards. The following volunteers were given awards by the provincial government for their years of service: David Macdonald, Evelyn Johnstone and Jim Harris for 5 years; Muriel Bond and Herb Mais for 10 years; and Louise Jerome, Catherine Kelly and Doreen MacDonald for 15 years. 10 J. Infonnation Staff gathered materials and had them delivered to 150 house-bound patrons during the . year, COLLECTION DEVELOPMENT Adopt-a-Book was re-instituted to encourage library users to purchase new materials for the library. Library users contributed $355.35 to this programme. Individuals and groups have also been generous in their donations for particular col1ections, A couple donated $200 so that materials on Bunna could be purchased. Sherry Lawson, on behalf of Casino Rama's workshop for community groups on fund raising, provided the library with $2500 for books and videos on this topic. Individual donations for various topics and types of materials were also received with great appreciation. Lynne Gibbon Director of Information Services 11 J'" ~ . ANNUAL REPORT OF THE DIRECTOR OF TECHNICAL SERVICES Staff changes marked a big part of the operations of Technical Services in early 2002. In December of 2001, Head of Technical Processing and Volunteer Coordinator Bernice Lowndes retired from the Library after more than 25 years of service. Her full-time position was split into two new part-time ones, a cataloguer and a volunteer & community relations coordinator, to fulfill some staffing needs that had been recognized for a few years. The cataloguing position, now for a professional librarian rather than a technician, was filled in February by Susan Dance, who had previous experience working at the library. She fits the post very well, bringing in a strong set of professional library skills in information organization. The volunteer coordinator position was given to Jayne Turvey, and it IS now part of Information Services. In November the Acquisitions Clerk Gail Matthews went on sick leave for at least 3 months. Kelly Smith from the Children's Department began filling in for 18 hours per week, handling the ordering and receiving aspects of the job. A number of staff, other departments as well as TP, are helping as best they can with processing, serials check-in, and other operations. Technical Services brought in a number of computer systems upgrades as well. A new and powerful Geac Advance system server was installed and running in February, replacing the old Motorola server that was no longer being supported. The new server runs the Advance library system much faster, and we have experienced no down time at all. The Library acquired 12 new staff computers from Dell Computers in April, leasing them through the City. The Optiplex computers are state-of-the art office equipment, running Windows XP, and replace computers which were about 6 years old. In October, a plan for the second phase of the computer upgrades was created in conjunction with the City's IT Department. This will upgrade our network and replace more of the older PCs. At the same time, we installed a new Internet server, a Sun Cobalt Qube3, and also switched Internet providers, from Orillia Power Generation to Bell Sympatico. Systems Technician Fred Marlow did yeoman work in configuring and installing the new staff PCs, setting up the Qube3, and arranging the switchover in Internet providers - all with a minimum of disruption to daily operations. Circulation operations continued to run smoothly, despite some minor equipment glitches that arose from trying to mate new equipment with old. '- . Borrowing was slowly creeping higher than in 2001, until June, when they dropped off a bit, to put us a few hundred behind last year. The lower borrowing rate continued for several months, then started an upward trend towards the end of the year. The final raw circulation figures were 264,660 items, down 0.9% from 2001, but still higher than in 2000. 12 '. We began opening Sundays on November 17, after an 8-year hiatus. Two new part-time circulation staff members were hired: Teresa Doubrough as our Sunday clerk, and page Michelle Denne, replacing Ashleigh Winder. The library appears to be a popular place on Sundays, with an average of 210 items borrowed per Sunday. This compares favourably with past years. I would like to thank all the Technical Services staff for their hard work and dedication through all the changes in 2002, and encourage them in their efforts for 2003. David Rowe Director of Technical Services . " . 13 - .. .. . . ~ << STOCK OF LIBRARY MATERIALS TOTAL AS OF .. PRINT MATERIALS ADDED WITHDRAWN DEC 31,2002 BOOKS - ADULT - Fiction 980 523 17 773 - Non-Fiction 2201 1228 55646 - Reference 336 103 5057 - Easy Reading 0 0 611 - French 9 2 716 - Paperbacks 994 594 5907 - Large Print 101 9 1979 - Young Adult 167 ---12 2267 * TOTAL ADULT BOOKS 4788 2478 89 956 BOOKS - CHILDREN'S - Fiction 104 145 3019 - Non-Fiction 387 402 9635 - Reference 81 7 521 - Easy Reading 398 166 6361 - French 6 2 544 - Paperbacks 287 177 3709 * TOTAL CHILDREN'S BOOKS 1263 899 23 789 PERIODICAL SUBSCRIPTIONS . Periodicals 2 5 313 - Standing Orders & Miscellaneous Serials 0 0 74 Newspaper Subscriptions 0 0 7 Electronic Databases Q Q ~ * TOTAL PERIODICAL SUBSCRIPTIONS 2 5 402 NON-PRINT MATERIALS Audio Music Tapes - Adult 34 110 934 Audio Music Tapes - Children's 6 0 252 CD-ROM Titles - Adult 0 0 16 CD-ROM Titles - Children's 49 1 74 CNIB Talking Books 0 126 0 Compact Discs - Adult 153 11 I 717 Compact Discs - Children's 9 0 15 DVDs - Adult 60 0 60 DVDs - Children's 4 0 4 Framed Art Reproductions 0 0 68 MicrofilmfFiche Titles 0 0 46 Multi-Media - Adult 9 2 104 Multi-Media - Children's 6 0 128 Phonograph Records 0 0 31 Spoken Word Tapes - Adult 70 11 2077 Spoken Word Tapes - Children's 3 0 30 " Spoken Word CDs - Adult 7 0 11 . Spoken Word CDs - Children's 9 0 9 Video Tapes - Adult 160 29 2710 . Video Tapes - Children's -11 ~ 717 . * TOTAL NON-PRINT MATERIALS 653 308 9003 * GRAND TOTAL 6706 3690 123 150 14 '. .. CIRCULATION OF MATERIALS . . . PRINT 2001 2002 Books 201 879 199 160 Periodicals 9734 9964 Maps, Gov't. Publications, Pamphlets, Pictures 504 306 Interlibrary Loan - Borrowed 1 075 1023 Interlibrary Loan - Loaned 1225 1 197 TOTAL PRINT 214417 211 650 NON-PRINT CD-ROMs N/A 420 Equipment 89 57 Framed Art Reproductions 5 5 Microfilms ILLoan - Borrowed 273 135 Microfilms ILLoan - Loaned 0 0 Multi-Media 184 277 Other Materials 9 23 . Other Materials ILLoan - Borrowed 5 2 Other Materials ILLoan - Loaned 2 1 Sound Recordings (incl. Books on tape, CDs, etc.) 16 563 16 668 .. Sound Recordings ILLoan - Borrowed 25 17 Sound Recordings ILLoan - Loaned 65 31 Video Tapes 37993 37 803 Video Tapes ILLoan - Borrowed 31 23 Video Tapes ILLoan - Loaned 103 46 TOTAL NON-PRINT 55 347 55 508 GRAND TOTAL CIRCULATION 269 764 267 158 LIBRARY SERVICES REFERENCE TRANSACTIONS Adult 21 426 20 652 Children 4589 5587 E-Mail, Mail, Fax Requests 113 55 " Extended Computer Help 1423 1 394 . Reader's Advisory 2153 2805 TOTAL 29 704 30 493 15 . .. . . . ~... " LIBRARY SERVICES INTERNET/COMPUTER USE Adult Children CAP Grant Instruction Frost Scrapbook Online Product Logins Web Page Visits TOTAL LIBRARY MEMBERS REGISTERED " ADULTS City of Orillia Township of Oro-Medonte Township of Severn Mnjikaning First Nation Non-Resident - Annual Non-Resident - Six Month Non-Resident - Occasional Non-Resident Taxpayer Ex-Officio (Councillors, etc.) Library Staff & Volunteers . .. CIllLDREN City of Orillia Township of Oro-Medonte Township of Severn Mnjikaning First Nation INSTITUTIONAL OTHER (Reciprocal, Learning Centre, Nursing Homes) TOTAL USERS * Preliminary count . 16 2001 2002 17391 19551 3523 4882 NIA 700 NIA 296 1 071 1220 N/A 85 647 21 985 112296 2002 * TOTAL 1 114 9189 259 2010 214 2093 7 67 4 59 0 20 26 96 23 182 0 19 4 106 525 2774 94 495 94 540 1 10 2 23 26 101 2393 17 784 a . PROGRMfS - .. . ~ ADULT SERVICES 2001 2002 IN-LIBRARY Group Visits 5 7 (Attendance) (105) (106) Other 0 3 (A ttendance) (0) (123) OUT OF LIBRARY Talks to Groups 1 11 (Attendance) (10) (165) Other 0 0 (Attendance) (0) (0) CHILDREN'S SERVICES IN-LIBRARY . Group Visits 28 29 . (Attendance) (431 ) (680) Story Hours 115 129 . (Attendance) (2 585) (3 032) .. Other 76 53 (Attendance) (1 825) (1 611) OUT OF LIBRARY Talks to Groups 33 39 (Attendance) (2 006) (2 725) Other 20 10 (Attendance) (295) (292) TOTAL PROGRAMS 278 281 TOTAL ATTENDANCE (7 257) (8 734) .. . , ~ 17 .. 'a. . . ,.." ST A TEMENT OF REVENUES AND EXPENDITURES "- FOR THE YEAR ENDING DECEMBER 31,2002 REVENUES 2002 BUDGET 2002 ACTUAL 2001 ACTUAL City of Orillia $830 596 $847770 780 396 Provincial Grant 54 165 53 165 51 394 Township of Severn 81 500 81 500 79 500 Township ofOro-Medonte 81 500 81 500 79 500 Mnjikaning First Nation 2 186 2186 2 133 Fines & Fees 31 105 30 508 30515 Miscellaneous 3750 3539 3793 TOTAL $1084802 $1 100168 $1027231 EXPENDITURES Salaries & Benefits $806 395 $779 126 $753 445 Library Materials 125 030 151106 133432 Office & General 103322 110693 90 911 Furniture & Equipment 5105 7313 3283 , Maintenance & Repair 23 450 31 276 25473 . Geac Maintenance Contract 21 500 20 654 20 612 . TOTAL $1 084802 $1100168 $1 027 156 T Surplus $0 $75 GRANTS & SUBSIDIES REVENUES Community Access Program (CAP) $5 258 $5 959 H.R.D.C. (Summer Career Placement) 912 833 TOTAL $6 170 $6 792 EXPENDITURES Community Access Program (CAP) $5 502 $7 449 ~ Surplus (Deficit) $668 (-$657) . .. 18 '" tJRS lD~ - \ Cole Sherr\1~u) March 11, 2003 Our Ref.: 33014992 Dear SirIMadam: Re: Notice of Public Information Centre #2 427 Extension Transportation Corridor Environmental Assessment Terms of Re'ference In June 2002, the Minister of Transportation announced that the ministry would be proceeding with tht Environmental Assessment (EA) process for a new transportation corridor extending from the existing tenninus of Highway 427 in Vaughan northerly connecting to Highway 11 north of Barrie plus a link to Highway 400 south of Highway 89. The proposed transportation corridor would include a 400-series highway, protection for dedicated transit facilities such as a transitway. This phase of the study involves extensive consultation on the recent draft needs assessment studies that identified the need for the new transportation corridor. Several transportation alternatives were examined including doing nothing, extending commuter rail service to Barrie, improving bus transit, improving highways and other options. For new 400-series highways and transitways, the Environmental Assessment Act requires that a proponent prepare an Environmental Assessment Tenns of Reference (EA ToR) to define the scope and consultation process for the subsequent Route Location EA Study. The EA ToR requires approval by the Minister of Environment (MaE) and the subsequent EA is then prepared in accordance with the approved EA ToR. The Project Team will seek public input and comment via four rounds of Public Infonnation Centres (PICs). The first round of PICs was held in November 2002 to present the overa1l study process and discuss the draft needs assessment studies. The second round ofPICs has been arranged to receive further comments on the draft needs assessment, proposed study area, study area constraints, and provide an introduction to components of an EA ToR. In order to provide detailed infonnation and mapping and address specific questions, this PIC wiH be an Open House organized by the above theme areas. Additional Project Team staff will be participating to ensure that an questions and concerns are addressed at each theme area. The second round ofPICs isscheduled as foJJows: Tuesday March 25, 2003 3:00 p.m. - 9:00 p.m. Le Jardin Banquet Hall 8440 Highway 27, Woodbridge Wednesday March 26,2003 3:00 p.m. - 9:00 p.m. Barrie Country Club 635 St. Vincent Street, Barrie Thursday March 27,2003 3:00 p.m. - 9:00 p.m. Red PineINelson Conference Centre 497 Victoria Street East, Alliston The third round of PICs is anticipated in June 2003 to present the results from the second round of PICs and receive input on the draft EA ToR. The fourth round of PICs is anticipated for the Fall 2003 to present the final EA ToR. URSCole.Sherman& Associates1-td. 75 Commerce Valley Dlive East Thomhill. Ontario, Canada L3T7N9 Tel: 905.882.4401 Fax: 905.882.4399 N:lplanninglHighway 427 EA ToRlPlCslPJC #2IPJC #2 Public Letter. flNAL.doc .URS \; ~ -~ ColE; ShMTWiI!'I You are encouraged to attend the PIC and to provide us with your views and concerns so that they can be addressed during the preparation of the EA Tenns of Reference. Should you require further infonnation or have any questions, please feel free to contact the undersigned. Thank you for your cooperation and assistance. Yours very truly, URS COLE, SHERMAN & ASSOCIATES LTD. i~f~ Steve Jacobs Senior Project Manager cc: B. Rharney - MTO H. Garbot - MTO S. Sieradzki - MTO UR$Ool~.$herman& Associatesl..tQ_ 7f;1CQJnt:nerCEI Valley Drive East Thornhill, Ontario,Canads. l.,3T7N9 Te!:905.S82A40j Fax:905:882A399 N:\planninglHighway 427 Eft, ToRlPlCslPlC #2IPIC #2 Public Letter - FINAL.doc Co{ '. .150 f.'i9nt Street South, Orillia, Ontario L3V 457 Internet: www.orillia.com Email: orilinfo@orillia.com Tel: 705-326-4424 Fax: 705-327-7841 Mayor Neil Craig & Council Oro-Medonte Township Box 100 Oro, ON LOL 2XO rut -j Q tV' ~ J I~/)Y -,:-.~." ..... . .. .l\~ RECBVED I f4 D 'APR 3 2003 UNv. .-MCUONT1. E J TOWIISHfP March 31, 2003 Dear Mayor Craig & Council: RE: PORT OF ORILLIA OPENING CEREMONIES The Orillia District Chamber of Commerce invites you to attend the 2003 Opening Ceremonies of the Port of Orillia on Thursday, May 8th from 5:00 p.m. to 7:00 p.m. Light refreshments will be served aboard the Island Princess. Sincerely, 4,~. Susan Lang Managing Director Harbour Master, Port of Orillia 7 SL/mn ONTA1\!P'S ...foCPz!!!2!ry TO\V OF I ~~-) ISFIL 2147 INNISFIL BEACH ROAD INNISFIL, ONTARIO L9S lA1 TEL: (705) 436-3710 · FAX: (705) 436-7120 - TOLL FREE TEL. FROM 775 EXC. (705) 456-3353 WEB SITE: www.town.innisfil.on.ca The Smart Growth Secretariat Ministry of Municipal Affairs and Housing 16th Floor 777 Bay Street Toronto, Ontario M5G 2E5 ~ IFftcEI I APR 3 2003' ;I j ., I '1_ ~~NrE .. ~,."p - March 31, 2003 Attention: Mr. Trevor Bingler, Senior Associate Subject: Seat Originally held by former Mayor Davis Town File: Smart Growth Please be advised that Council on March 26, 2003 considered and adopted the following motion under Council Resolution No. CR-0111.03. WHEREAS in February 2002, Mr. Robert Davis, then Mayor ofEssa Township, and former Warden of the County of Simcoe was appointed to the Central Ontario Smart Growth Panel; and WHEREAS Mr. Davis was representing the County of Simcoe's interest on the Ontario Smart Growth Panel; and WHEREAS Mr. Davis is no longer a member of this Panel and therefore the interest of this area is not being represented on the Ontario Smart Growth Panel; and WHEREAS the Town oflnnisfil is aware that the consultation period is coming to an end and that the Panel's draft recommendations are forthcoming with their results. NOW THEREFORE BE IT RESOLVED that in the interest of having representation from the Simcoe County area, we request the Ontario Smart Growth Secretariat consider appointing another individual from the County of Simcoe to sit on any new future panel the province may implement as a follow up to the Smart Growth consultations. FURTHER, that all municipalities in the County of Simcoe and the M.P.P's be requested to support our position. .. ./2 lnJii~~.fll - lilhel"f (err,' r' ~~ -:l Secretariat, Smart Growth March 31, 2003 Page 2 In accordance with the above motion, Council for the Town of Innisfil requests that consideration be given to appoint another individual from the County of Simcoe to sit on any new future panel. Should you require additional information, please contact our office. Yours truly, ~WU~ Kim Creamer, Executive Assistant Mayor, Council & Clerk Services cc Hon. David Young, Minister of Municipal Affairs & Housing H. McCallion, Mayor, Mississauga & Panel Chair J. Tascona, M.P.P., Barrie-Simcoe-Bradford G. Dunlop, M.P.P., Simcoe North Hon. Jim Wilson, M.P.P. Simcoe-Grey Simcoe County Municipalities City of Barrie City of Orillia Innisfil Mayor & Council P. Landry, Town Clerk G. Eaton, Town Administrator r\,^..:,,____ . .. Jf~ /1MUV - . \I 'UJ""t) .~" 3 1003 . II \.r; ~ . \ v"V"'~IJ\J1i It:. \ _. fj; p-tU ib ~ p{)/</ U ~ dwY /dLuu ~ ~ pU2f~!I~ /IJ~- .. f ~ rfJ/UJ /JJ~ oV iJ~~ J Wjj/l1 _J a;mJ Wvtl It LdJ aJ ftIMbU j;M/V fdffi;kPJJJV It Y .~~ ~ cHW. ~~~.~ ~ ~ .1JV,{)/ ~0 1 jd;. . ~ # d .W.,6M~ i.4'J~. ~ 1/, 16 J:(J,urAU!lji ~ -~M-&~~i , ..!\!Jt"'..h;t~ ...r- ~ \.o~ "...'.. ..1 ... , )I,t.. . .. :~.. ~ ,'.. ",.0",',"" ,/- I.' AA /,. - ,..,~~;:z 4~~ ' I? I<.. 1/ / /{/5r:; .MlU /J /J bs) 32S - ~-;p..z Lord 6;11 .' Wednesday, February 19,2003 t~u< I ~ VI .... ~ .. Mayor & Council Towuship of Oro-Medonte 148 Line 7 South Box 100 Oro, On LOL 2XO Dear Mr. Craig & Councilors: I am dismayed to learn that Oro-Medonte has disposed of, or is in the process of disposing of, certain parcels of public waterfront land. I am at a loss to understand how such action can be in the public interest. The lack of public access to water is a concern in many municipalities and has even become an election issue at times. I believe that Oro-Medonte has need for all the waterfront property it now has and more, for parks and recreation, for present and future generations. How could you even consider disposing of such lands? I further understand that the proceeds from such sales may, or may not, be allocated for parks and recreation use. Which brings me to another point. Last year I was under the impression that Council was eager to partner with the Oro District Lions Club in a cooperative effort that would see the canteen building at Oro Memorial Park renovated to accommodate the Club and the needs of the community. The Club would then manage the building as a community hall, and provide and supervise many much-needed programs and services for patrons of the Park, e.g. public toilets, a canteen, concerts, seminars and workshops, and a host of other events. In short, the Park would become a center of activity for the community and guests, and the problem of vandalism would be reduced by the extra activity and the extra supervision. Imagine my surprise when I learned from Chris Carter last Thursday that his budget does not reflect these ideas and there is no money to renovate the building to accommodate the Lions and the community. No money? What about the proceeds from the sale of public waterfront lands? The Oro District Lions Club will respond to this news as they wish. In the meantime, as a resident, I would like to know what has transpired since last year to produce, what appears to me to be, such a drastic change in plans? Is there no longer a need to protect the park from vandalism, or to increase its profile in the community, or to offer more and different programs and activities to the public? Did I misjudge the eagerness of Council last year to consummate a plan with the Lions and to expand the use of the Park? Has Council developed alternative plans for the development of the Park, ... or have they decided to abandon the Park, ... or to sell it too? I believe that providing a variety of outdoor public spaces is an important responsibility of Council. I further believe that, in the next election, it will be very difficult or impossible to persuade constituents that disposing of public waterfront lands is in the public interest. Yours truly, l~ RfCE'VEO-- FE8 1 9 ?M:! ORQ-MI!DONTE TOWNSHIP I Frank Lawson, P. Ag. (Ret'd) Compo 720 RR#2 Hawkestone, ON LOL 1 TO . I hJ.) . Tuesday, April8, 2003 To: Councillor Paul Marshall, Township ofOro-Medonte Dear Councillor Marshall: RE: Department Report no. PW2003-01 from Mr. J. Ball to Committee of the Whole Thank you for providing our committee with a copy of the above report, which we understand is to be presented to Committee of the Whole of the Township ofOro- Medonte tomorrow morning, Wednesday, April 9, 2003. Having just obtained the report yesterday, our group has not yet had the opportunity to meet to discuss it in full, however, there are several points we wish to make to Council in light of the fact that the report is being considered tomorrow: · We concur with Mr. Ball's recommendations to Council to designate Line 2, south of Bay Street, as a "Non-Truck Route", and agree that a by-law should be passed to this effect. We would wish to comment, however, on Mr. Ball's statement that the municipality has "no jurisdiction or rights within the water" to control problems such as overnight or weekend parking of barges at the dock site. It is our understanding, based on information we have received from various government authorities at other levels, that dock usage is an area of responsibility that falls within the jurisdiction of a municipality. We would suggest that Council should consider seeking legal opinion on this particular topic. · We are very troubled with the comments ofthe Township C.A.O. that she does not concur with Mr. Ball's report and recommends, instead, that a "permit policy" be developed (whereby trucks could obtain a permit allowing road and dock usage). It is our belief that such a policy would not resolve the fundamental problems already identified by Shanty Bay residents and other concerned individuals in relation to dock usage by barges, and dock and road usage by heavy trucks. · We believe a permit policy is in contravention of the Township's Official Plan, since such a policy would permit commercial activity in a rural settlement area. · The permit policy proposed by the C.A.O. would not address issues such as noise, air, and water pollution. · Most important, if such a permit policy were to be implemented, heavy trucks would still be allowed to drive through a quiet, residential neighbourhood, posing serious safety risks and causing road damage. .. .. . It appears to us that such a policy is essentially saying that if one can afford it (that is, the permit), one can go ahead and use the dock at Line 2 for commercial purposes. . We strongly believe there are significant planning issues that must be addressed in the whole debate over the usage of Line 2 and the dock. While it is certainly our expectation and anticipation that this debate can be resolved to all parties' satisfaction, we must state here that if Council takes such a direction as the "permit policy" suggested by the C.A.O., we are prepared to take appropriate legal action to counter such a direction. The usage of the Line 2 dock and the road leading to it are very important to the people of Shanty Bay. We would respectfully request that Council defer deliberation on this matter so that our committee can advise the community of Mr. Ball's report and the C.A.O.'s response, seek their input, and then make an appropriate, more formal deputation to Council on these issues in the near future. We thank you for keeping us abreast of developments in relation to these topics, and we appreciate your offer to bring this letter to the attention of Committee of the Whole tomorrow morning. Yours truly, John E. Anderson John E. Anderson For Shanty Bay Boat Launch Committee lC{ - \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. FD-2003-4 To: Prepared By: Members of Council Paul Eenhoorn, Fire Chief Subject: Department: Council Monthly Report (February) Fire and Emergency C. of W. Services Date: March 26, 2003 Motion # R.M. File No. Date: DATE STATION TIME TYPE LOCATION DAMAGE Station #1 Motor Vehicle 673 Line 5 South February 1, 2003 Shanty Bav 10:05:56 Extrication Station #2 Alarm - No Fire, 45 Eight Mile Point Februarv 1, 2003 Hawkestone 17:21:51 Malfunction Road Station #2 Alarm - No Fire, 45 Eight Mile Point Februarv 1, 2003 Hawkestone 19:28:54 Malfunction Road Station #4 Hydro Lines Down, Line 11 North, February 4, 2003 RugbV 04: 14:43 Tree on Fire at 15/16 SR. Station #2 Hydro Wires Down, 159 Line 11 North Februarv 4,2003 Hawkestone 04: 16:39 liahtenina Strike Station #3 Hydro Wires Down, 3160 Line 7 North Februarv 4, 2003 Horseshoe 04:27:00 Tree on Fire Station #6 Smell of Oil in 5515 Line 8 North Februarv 4, 2003 Moonstone 23:30:00 Basement Station #2 Carbon Monoxide 252 Line 15 South February 4,2003 Hawkestone 10:41:30 Call Station #2 Hydro Wires Down 1966 Ridge Road Februarv 4, 2003 Hawkestone 05: 10:03 East Station #2 Multi Motor Highway 11 NIB, February 4, 2003 Hawkestone 16: 13:48 Vehicle Accident South of Une 13 Station #2 Multi Motor Highway 11 SIB, Februarv 5, 2003 Hawkestone 08:51:23 Vehicle Accident South of Une 13 lq-~ FD Report 2003 - 04 Con't ...2 DATE STATION TIME TYPE LOCATION DAMAGE Station #1 Motor Vehicle Highway 11 SIB, Februarv 5,2003 Shanty Bav 09:54:59 Roll Over Between Line 6 & 7 Station #1 Motor Vehicle Highway 11 NIB, Februarv 5,2003 Shanty Bav 07:55:58 Accident Near Hwv. 93 Exit Station #3 Medical Assist 5 Trillium Trail Februarv 6, 2003 Horseshoe 10:38:55 Call Station #3 Medical Assist 1102 Horseshoe Februarv 8, 2003 Horseshoe 14:58:21 Call Vallev Road West Station #5 Medical Assist 3830 Townline Februarv 9,2003 Warminster 09:39:06 Call Station #2 Motor Vehicle Highway 11 SIB, Februarv 9,2003 Hawkestone 12:47:46 Accident South of Une 13 Station #2 Medical Assist 119 Moon Point Februarv 9, 2003 Hawkestone 00:03:50 Call Drive Station #3 Motor Vehicle Old Barrie Road Februarv 9,2003 Horseshoe 13: 12:27 Roll Over and Line 5 Station #6 Medical Assist 1163 Mt. St. Louis Februarv 10, 2003 Moonstone 17:29:44 Call Road West Station #2 Structure Fire 391 Line 15 South $ 30,000.00 L Februarv 11, 2003 Hawkestone 16:45:44 $195,000.00 S Station #1 Medical Assist 71 Lakeshore Februarv 11, 2003 Shanty Bav 20:52:52 Call Road West Station #3 Medical Assist 1097 Line 6 North Februarv 11, 2003 Horseshoe 07: 16:01 Call Station #3 Carbon Monoxide 24 Nordic Trail Februarv 11, 2003 Horseshoe 13:29:39 Call Station #2 Medical Assist 2298 Lakeshore Februarv 12, 2003 Hawkestone 18:43:02 Call Road East Station #3 Alarm - No Fire, 90 Highland Dr., Februarv 12, 2003 Horseshoe 09:33:01 Malfunction Norfolk Buildina Station #6 Motor Vehicle Highway 400 NIB, Februarv 13, 2003 Moonstone 11:23:45 Extrication between Line 3 & 4 Station #3 Medical Assist 1101 Horseshoe Februarv 13, 2003 Horseshoe 16:03:36 Call Vallev Rd I Resort Station #2 Medical Assist 43 Moon Point Februarv 14, 2003 Hawkestone 03:46:02 Call Road Station #2 Overheated 114 Moon Point Februarv 14, 2003 Hawkestone 14: 18:56 Appliance I Smoke Road Station #2 Chimney Overheat, 11 A Moon Point Februarv 14, 2003 Hawkestone 19: 36: 31 Needed Cleanina Drive Station #3 Multi Vehicle Horseshoe Valley Februarv 14, 2003 Horseshoe 13: 18:02 Accident Rd., Bet. Line 6 & 7 Station #3 Rescue From Motor Line 5, I Horseshoe Februarv 14, 2003 Horseshoe 19:24:06 Vehicle In Snow Vallev in the Bush Station #3 Medical Assist Horseshoe Valley Februarv 15, 2003 Horseshoe 08:53:23 Call Resort Station #5 Medical Assist 12 Lake View Februarv 16, 2003 Warminster 09:01:56 Call Ave. \a-~ . 1. ...) FD Report 2003 - 04 Con't ...3 DATE STATION TIME TYPE LOCATION DAMAGE Station #4 Carbon Monoxide 761 Line 13 February 16, 2003 Ruabv 04:58:05 Call North Station #1 Smell of Smoke in 58 Shelswell BIv. Februarv 17, 2003 Shanty Bav 11: 42: 41 Basement (nothina found) Station #6 Motor Vehicle Highway 400 SIB, Februarv 19, 2003 Moonstone 13:34:43 Extrication @- Mt. St. Louis Rd. Station #6 Gas Odour in Home 5260 Line 6 North February 21, 2003 Moonstone 05:54:23 Station #5 Unknown Odour 3622 Townline Februarv 22, 2003 Warminster 09:49:48 In Residence Station #6 Motor Vehicle Highway 400 NIB, February 22, 2003 Moonstone 17:40:38 Extrication @CTY. RD 19 Station #5 Medical Assist Old Barrie Road, February 22,2003 Warminster 15:44:00 CallI OrilJia Call Near Highwav 12 Station #2 Multi Vehicle Highway 11 NIB, Februarv 23, 2003 Hawkestone 17:26:50 Accident @-Line 12 Station #2 Multi Vehicle Highway 11 NIB, Februarv 23, 2003 Hawkestone 14: 12:01 Accident Bet. Line 12 & 13 Station #2 Multi Vehicle Highway 11 NIB, February 23, 2003 Hawkestone 12:06:32 Accident North of Line 10 Station #5 Electrical Panel 11 Price Drive Februarv 24, 2003 Warminster 19: 54: 51 Overheat Station #1 Chimney Fire 716 Line 7 South $ 2,000.00 L Februarv 25,2003 Shanty Bav 10:27:09 $118,000.00 S Station #1 Motor Vehicle Highway 11 SIB, February 25, 2003 Shanty Bav 07:57:59 Accident Gasoline Allev Station #6 Medical Assist 1163 M1. S1. Louis Februarv 26, 2003 Moonstone 14:47:39 Call Road West Station #4 Smell of Gas Old Barrie Road, Februarv 26, 2003 Ruabv 15: 16:30 Ruabv Gate Station Station #3 Carbon Monoxide 4728 Line 12 North February 26,2003 Horseshoe 15:54:30 Call Structure and Vehicle Fire Dollar Value Lost Dollar Value Saved $ 32,000.00 $ 313,000.00 Monthly Fire Report for February. 2003 Training Sessions Station #1 Station #2 Station #5 Shanty Bay Hawkestone Warminster 2 2 2 Station #3 Station #4 Station #6 Horseshoe Rugby Moonstone ~ \q- L) 2 2 2 Inspection Record for the Month (including Fire Prevention / Public Education) Commercial Industrial Wood stove 3 Residential/Bed & Breakfast Schools / Assembly / Church 2 Daycare / Camps / Hall Tours Comments or Recommendations by Fire Chief and/or Deputy Fire Chief Extra training / Seminars and Events Attended Trainer Facilitators Meeting OBOA Course (Joe) Respectfully submitted, J/^O " /~~./~ Paul Eenhoorn, Fire Chief C.A.O. COMMENTS: C.A.O. DATE: DEPT. HEAD 1 1 --..-., , \b-\ REPORT DEPT. REPORT TO: Council PREPARED BY: #PR2003-03 Chris Carter SUBJECT & FILE #: DEPARTMENT: COUNCIL: Parks & Recreation Request for a Refreshment C.OFW. Vehicle/Cart at Memorial Park MOTION #: DATE: DATE: April 9, 2003 At budget deliberations, staff expressed an interest in tendering for a refreshment vehicle/cart at Memorial Park during the summer months. The term for the tender would be for 2 years and it is anticipated that the monies raised from the tendering will go toward the development of the Railtrail. The By-law to license and to regulate refreshment vehicles states that no refreshment vehicles/carts are permitted to sell refreshments on public property (parks) within the corporate limits of the Township. Staff recommends that Council make an exception to this by-law by exempting Memorial Park from those terms and conditions, and to permit one (1) refreshment vehicle/cart to operate at Memorial Park for a two year period during the summer months, and also that staff be authorized to proceed with the necessary advertising with respect to the tender. 1. That Council receives and adopts this report. 2. That Council exempts Memorial Park from the refreshment vehicle by-law. ............ ! 0. \ b- d- 3. That Council permit one (1) refreshment vehicle/cart to operate at Memorial Park for a two year period during the summer months. 4. That monies realized with respect to the tendering process be assigned to the development of the Railtrail. 5. That staff be authorized to proceed with the necessary advertising with respect to the Tender. Respectfully submitted, /~?- Chris Carter Recreation Co-ordinator C.A.O. COMMENTS; I iJO ll~ '-"'"" - - DATE:. C.A.O.: J DEPT. HEAD: Section PLANNING AND BUILDING Subject ENFORCEMENT "Clean and Clear" B -law \c - \ 1~I~Lun Townshipp(~' , (cUJ( 0V1 if (<(CD ~. Page 1 of 1 Day 26 Year 2002 Oro-Medonte Policy Regarding By-law Enforcement "Clean and Clear" By-law Policy A By-law Officer of the By-law Enforcement Department of the Township of Oro-Medonte (or the appropriate Department Head) will investigate each complaint received with respect to the "Clean and Clear By-law" . · Complaints may be received verbally or in writing (verbal complaints may be accepted when accompanied by the name and telephone number of the complainant) and forwarded to the By-law Enforcement Department. . A complaint form must be completed for each complaint received. · The Chief By-law Officer will determine whether the complaint is to be investigated by By-law Enforcement or the complaint will be forwarded to the appropriate Department Head for action. · Investigations of such complaints will take place within 48 hours (2 days) of the complaint being received and a report of the investigation will be forwarded to the Chief By-law Officer. . The Chief By-law Officer will determine the need for further action. Procedure 1) Any complaint received, whether in writing or verbally, must be accompanied by a Complaint Form signed by the Department Head. 2) Information about the subject property should be included with the Complaint Form (zoning, owner, etc.). 3) The Chief By-law Officer will determine whether the complaint is to be investigated by By-law Enforcement or the complaint is to be forwarded to another Department. 4) By-law Enforcement (or the appropriate Department Head) will investigate the complaint within 48 hours (2 days) of the complaint being received. 5) Where the infraction is investigated by By-law Enforcement, the by-law officer investigating the complaint will post a notice of infraction at the site of the complaint, if necessary. 6) In the case of tenancy of the property, a copy of the notice of infraction will be forwarded to the owner of the property by registered mail. 7) The by-law officer investigating the complaint will forward an incident report and a copy of the notice of infraction to the Chief By-law Officer. 8) The Chief By-law Officer will determine the need for further action. 9) If the action, as determined by the Chief By-law Officer, is to close the file, the complainant will be notified. ) c-;;J 10) If the action, as determined by the Chief By-law Officer, is to proceed with charges: Option 1: . Part 3 Information/Summons/Court Proceedings . The Township of Oro-Medonte will carry out all proceedings . Estimated time from serving the summons to conviction is 4 months (120 days) . Maximum fine $10,000.00 under Provincial Offences Act. Option 2: . Order to Remove issued Immediately . Order to Remove personally delivered to the property owner or sent by registered mail . Property owner has a minimum of 5 days to comply with the order . Action on non-compliance: Township of Oro-Medonte cleans up debris, etc. and invoices owner for expense. On non-payment, invoiced amount is added to property owner's tax account. 2 ~ \d- \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. ADM 2003-23 To: COUNCIL Prepared By: CAO- JenniferZieleniewski Subject: Department: ADM Council OPP Request to Relocate SAVE Team at Oro-Medonte Satellite Office & Outside Storage Compound (Snowmobile-A TV-Vessel C. of W. X Enforcement Team) Date: April 8, 2003 Motion # R.M. File No. Date: II BACKGROUND: , The Township of Oro-Medonte received a letter from the OPP dated February 17, 2003 requesting that the SAVE Team consisting of one sergeant and five constables be allowed to relocate to the Township of Oro-Medonte OPP Satellite Office on Line 4 N. (Attachment #1). Currently the SAVE Team is based out of the General Headquarters in Orillia. The Save Team initiative (all costs associated) is completely funded by the Province. Their equipment includes three marked pickup trucks, six A TV's, six snowmobiles, three vessels including a jet boat, a 20' skiff and an 18' skiff, and would require the erection of a fenced in compound to safely secure the equipment. Staff was directed to investigate and report back to Council with respect to the costs associated with accommodating the request. \<l- ~ II ANALYSIS: ,. A meeting was held with R.C. (Bob) Minielly, Sergeant, SAVE Team Central Region, C.M. (Chris) Wyatt, Superintendent, Director of Operations Central Region, R.S. (Rod) Lake, Inspector Detachment Commander, Ron Kolbe, Township, Director of Building and Planning and myself to further clarify their needs and determine the impact on the facility and the community. Discussions included the mandate of the SAVE Team, the deployment of human resources and the equipment. Attached, for Council's review, is a 2002 Central region SAVE Team Summary (Attachment #2) and a work schedule for a typical week in the month of March (Attachment #3). The mandate includes enforcement, education and training and provides additional enforcement resources to the local O.P.P. when required. The officers assigned to the unit work two shifts. Benefits to the Municipality include: '" Increased OPP presence within the community, Le. cruisers, security etc. '" Increased OPP training sessions on local trails. The impact on the facility would be negligible, accommodations, Le. showers, would be shared with the existing work force that presently provide services to Oro-Medonte. The SAVE Team would utilize the same work stations presently in use and all long distance calls are assumed by the OPP. It is anticipated that such costs such as janitorial and hydro would have little effect on the facility. All insurance costs associated with the SAVE Team would be borne by the Province as well as any relocating costs. The Community / Training room, if required, is confirmed through our Recreation Department and presently has no hourly rate assigned. The discussions also included possible locations for the outside storage compound. The storage compound can be accommodated on the South wall adjacent to the Township of Oro-Medonte Training Centre entrance. All costs associated with the construction, landscaping improvements, insurance and future maintenance of the compound is borne by the Province. Requests had been received for the SAVE Team to consider alternate locations which included OPP West Region - London. After a comprehensive review of the benefits to the Township of Oro-Medonte and an assessment of the financial impact to the municipality, it is recommended that Council grant the authority to permit the Central Region Save Team to relocate to the 4th Line North in the Oro-Medonte OPP Satellite Office. 2 ld-3 RECOMMENDATION (S): 1. THAT this report be received and adopted. 2. THAT the Opp Save Team be granted permission to relocate to the 4th Line North in the Oro-Medonte OPP Satellite Office. 3. THAT the OPP be granted permission to erect an outside compound on the South wall of the Oro-Medonte Satellite Office adjacent to the Township of Oro-Medonte's Training Centre. 4. THAT the OPP, prior to commencement of the project, submit drawings for approval to the Municipality. 5. AND THAT all costs associated with the Save Team be borne by the OPP. Respectfully submitted, C.A.O. Comments: Date: C.A.O. Dept. Head 3 Ontario Provincial Police Police provinciale de l' Ontario /I~~.'" I ill' '0rI< r;. \ --.---- ..... ^ v\j .vV 7 1_ U , ! (j ,. Central Region 777 Memorial Ave. Orillia ON l3V 7V3 777. ave Memorial Orillia ON l3V 7V3 Fax: (705) 329-7407 Tel: (705) 329-7403 File Reference # 510 00 February 17, 2003 Mr. Neil Craig Mayor Township of Oro-Medonte P.O. Box 100 Oro, Ontario LOL 2XO Dear Mayor Craig: I am requesting your approval to have the Central Region SA VB Team (which is the abbreviation for Snowmobile-ATV..Vessel Enforcement Team) stationed at the OPP Oro-Medonte Satel1ite Office. They are currently based out of the General Headquarters building in Orillia. The office space they currently occupy is not adequate for their requirements. The SAVE Team consists of one sergeant and five constables and is completely funded by the Province. The Team has three marked pickup trucks, six ATVs and six snowmobiles which, if approved, they would keep at the Oro-Medonte Satellite Office. In addition the Team has three vessels including a jetboat, a 20' skiff and an 18' skiff. These vessels would also be kept at this Office when they were not operational. The size of the Satellite Office could easily accommodate the additional six officers and their equipment. To ensure the safety and security of the SA VB Team's equipment, Central Region would build, at the OPP's expense, a fenced in compound at the rear ofthe Satellite Office. We believe this arrangement would be mutually beneficial. The Township would realize greater police visibility and enforcement while the SAVE Team would have more than adequate accommodations. If you require additional infonnation, please contact me at (705) 329-7403. c.c. Commander, Barrie Detachment S/Sgt. E. Medved, Accommodation Services 2002 Team Summary ..~.'"""".'"~'''''''>'' /,:1' _,_ '''':~:\ ...,\...............................,. to" . ,..:. o. ._'~ ............... ../;-/' \d-5 CENTRAL REGION S.A.VE. TEAM (Snowmobile, A IV and Vessel Enforcement Team) S.A. v.E. Mandate: Eriforcement, Education and Training , Personnel: Sergeant Bob Minielly, Sergeant Daryl Grenville (secondment), Senior Constables Jonathan Meares, Larry Butterfield, Pam Higham and Constables Mike Benner and Mike Bennett. (1 Sergeant and 5 Constables) A.) MARINE SUMMARY: Marine Hours SA VB: 3212.8 hours Vessel Hours: 675.50 hours SAVE Vessel: 486.9 hours Other vessel hours 188.8 - due to Papal Security, 3 Border lniatives - 2 N.W. Region; 1 West Region, and an ongoing Criminal investigation ENFORCEMENT: . 190 Total Charges ~ 2 impaired boaters ~ 49 LLA ~ 126 small vessel regulations ~ 9 other Federal Stats, Boating Regulations, Etc. ~ 3 other Provincial Offences Act . 664 Warnings including 608 warnings for Small Vessel I Equipment Deficiencies . 8,132 Persons contacted on Patrol . 2,271 Vessels checked 1 ~-~ B.) SNOWMOBILE SUMMARY: . Snowmobile Patrol- ~ Man hours 1147.5 hours ~ Mileage 4,978 kms ~ Vehicles Checked · on Patrol 2,621 · on RIDE 2,450 ... ~ Alcohol Screening Test ~ Persons contacted 30 tests administered 51,191 Total Charges 171 ~ 116MSVA ~ 5 ORVA ~ 40 LLA ~ 7 HTA ~ 2 C.C. ~ 1 Provincial Offences Act c.) A.T.V. SUMMARY: A.T.V. Hours ~ Patrol Hours: 1521.5 hours ~ plus 129 Hours with other Agencies Mileage: ~ 10,778 kIn Vehicles Checked ~ on Patrol 1,814 ~ on RIDE 616 Persons Contacted 26,056 Total Charges 160 ~ 61 ORVA ~ 77 LLA ~ 2 Impaired ~ 4 Other Federal Offences - Drug Seizure 2 \d-l Recovered Stolen Vehicles ~ 2 Cars ~ 2 ATVs ~ 2 Snowsleds Papal SecuritY: ~ 4 Membe~ - Marine ~ 2 Members - A.T.V. 3 l~~ 2002 CENTRAL REGION SAVE TEAM MARINE COMPARISON MARINE 2001 2002 ok CHANGE Patrol 123 524 326 Total Hours 232.5 2172 834 Charges 119 190 60 Vessel Hours 280 675 141 Vessels Checked 1400 2,271 62 ALL- TERRAIN COMPARISON ATV 2001 2002 % CHANGE Patrol 317.5 433 36 Veh. Checked 324 1,814 460 Charges 41 160 290 SNOWMOBILE OPERATION Snowmobile 2001 2002 Patrol No Data 225 Veh. Checked No Data 2621 Charges No Data 171 4 PUBLIC EVENTS ATTENDED BY CENTRAL REGION SAVE Team 2002 Presentations 1. Toronto International Boat Show 2. Orillia Winter Carnival 3. Dorset Winter Carnival 4. Snow-a-Rama Port Sydney 5. Kelly Shire Run for Breast Cancer Research 6. Gravenhurst Radar Runs 7. Mothers Against Drunk Driving Chapter Kick-off-Barrie 8. STOP-training- Wawa 9. Weather Network Video 10. CHCH Morning Live Presentation 11. Celebrity Snowrun- Gravenhurst 12. Sled Smart Presentation- Penetang Winterfest 13. Kawartha Cup Snowmobile Races- 17 February 14. Orillia Mall Presentation- 22 February 15. Dwight Winter Carnival- 23 February 16. Cottage FEST Show- Markham 01-03 March 17. Toronto Sportsmen's Show 08-17 March 18. Home and Garden Show- International Centre Toronto 14-17 March 19. Motor Head Show- (ATV Show) - Toronto 22-24 20. Cottage Life Show- Toronto 4-7 April 21. Float Your Fanny Down the Granny- Port Hope 6 April 22. Horseshoe Valley Motorized Snow Vehicle Races- 6 April 23. Stayin' Alive Snowmobile Conference- Barrie 12 April 24. Orillia Perch Festival-Grillia 13-27 April 25. Marine Night-Hully Gully, London 24 April 26. Warkworth Emergency Services Day 4 May 27. Police Week Lindsay Mall Lindsay 13-14 May 28. Canadian Safe Boating Council Safe Boating Kickoff Toronto 16 May 29. WENONAH 2 Christening Gravenhurst 18 May 30. Four Wheelin' Women Charity Ride Parry Sound 8 June 31. Breakfast with Jeff CTV - T.V Toronto 20 June .. 32. Dragon Boat Races Island Lake Conservation Area 14-15 June 33. Marine Display Kitchener 21 June 34. G8 Summit Ottawa 3 Officers Security Detail 24-28 June 35. Pottahawk Weekend Lake Erie 13-14 July 36. Acquafest Hamilton 13 July 37. Papal Security- Strawberry Island 4 Officers 21 -27 July 38. Emergency Services Day Haliburton 31 July 39. Marine Safety Session Orr Lake 4 August 40. Wakestock Wasaga Beach 8-11 August 41. Kenora Bass International Lake of the Woods 9-11 August 42. Thousand Island Poker Run-Gananoque, 23-24 August ld-~ 5 43. Triathlon Wasaga Beach 24 August 44. Crystal Bay-Amherstburg 30August- 2 September 45. Dragon Boat Races- Collingwood 7 September 46. Fort Francis-Rainy River Border Initiatives 9-12 September 47. Detroit River Run 19-23 September 48. STOP Conference North Bay 28-29 September 49. RACING Against Drugs Bracebridge 50. Toronto International Snowmobile Show 25-27 October 51. Power Squadron Presentation Barrie 29 October 52. Snowmobile Safety Message CHEV T.V. Peterborough 14 November 53. Ontario Marina Annual General Meeting Huntsville 3 December 54. T.V. Interview CKCO re ATV & Snowmobile Safety 19 December 55. T.V. Interview CKVR re ATV & Snowmobile Safety 19 December 56. Interview with "Weekender" Muskoka paper 19 December 57. Presentation to Bracebridge High School re ATV & Snowmobile Safety 19 December \ ~ - \() . 6 .. ,.... I MARINE OPERATION RECORD LOCATION CENTRAL REGION S.A.V.E. TEAM DATE: 2002 Season VIOLATIONS BOATING COLLISION I INCIDENTS BY NO. OF NO. PERSONS. NO. PERSONS TYPE CHARGES WARNINGS TYPE COLLISIONS KILLED INJURED CRIMINAL CODE BOATING 0 2 FATAL 0 0 0 CRIMINAL CODE IMPAIRED 2 0 P.I. 1 . 0 1 CRIMINAL CODE OVER 80 1 0 P.D. 0 0 0 CRIMINAL CODE OTHER 0 0 LIQUOR LICENCE ACT 49 27 SMAll VESSEL REGULATIONS 126 608 OTHER FEDERAL STATUTES 9 20 OTHER PROV. OFFENCES ACT : 3 7 TOTALS ; 190 664 PERSONS CONTACTED I 8,132 . 2ND OTHER '," MARINE OPP AGENCY STUDENT NO. OF COTTAGE CHECKS 157 RELATED OPERATOR HOURS HOURS HOURS NO. OF VESSELS CHECKED 2,271 HOURS HOURS. NO. OF APPROVED SCREENING PATROL . 524.5 402.5 81 19 DEVICE TESTS . 8 MAINTENANCE 69.5 .55 5 1 VESSEL OPERATING HOURS 675.70 TRAILER .200. 146 8 3 # OF PRESENTATIONS I DAY 4 SEARCH-DROWNING 0 0 0 0 SEARCH-MISSING 12 18 0 0 PUBLIC SERVICE 286 108.5 0 0 OTHER CALL FOR SERVICE 765.8 551 243 90.5 TRAINING HOURS 839 162 0 0 TOTALS 2,172.30 1,040.50 256.00 94.50 x Comments .-.J 0- - - . , , . t . ~~~B!1!;~!}:;~~i!~~!~.~!m~~~~:~;~~~g:~~~~~:~~~~{WI~:~\!~~;:~~~~;~~f;~i.~~~IMW~\7. .... . LOCATION CENTRAL REGION SAVE TEAM SNOWS LED STATS VIOLA TIONS BY TYPE ORVA MSVA TPA LLA HTA C.C. IMPAIRED C.C. OVER 80 C.C. OTHER OTHER FEDERAL STATUTES OTHER PROV. OFFENCES ACT SNOWSLED RELATED HOURS PATROL MAINTENANCE TRAILER SEARCH-DROWNING SEARCH-MISSING PUBLIC SERVICE OTHER CALL FOR SERVICE TRAINING WARNINGS ;b&\t;~/\\}it~<~}k\F1Z~1...\;U?ie\}Xie}rXii!!i~;U4.~$.: OTHER AGENCY . HOURS Team 2ND + . OPERATOR OPP HOURS HOURS iib!'it:{;;%;~~f.:tW;~;f.~l:~ZJ!i. t~!!/\}~;i.!AS%;i(r:~~~ it~!/@!ii.~Wi~t~i.ii.tg;;%})!ii.!gg~t)~t$ i;;!%~~);\'iW~1Wi:~8f;$~:1~: ~N;)8~;8:f>iC;\;i,f8;;g:~4 ;W;%@;i\1nl!fM;~Vi.l1;;~$ ~~;N%!fi(%;itN;Ni.~;1';~,5 ~~t2f:rJi~~~~~r;~~::;~~J~~~~t;?1~~~: :~~~J;~}~~~i~;W:~:W~:~t~{.~~~~$:- ~~&~{~~~?t;::J;~;~~~*;:;H;~;~~%~t~;~f~~~f:~~1;K~?;~I:Q: Xt~J.~;~l~~;~?:~t\~:~:~.~~t~~l~~~f~:~!f~q,~ ~~K:~~{:~~~H~i~%t~~~~~~~~:~f~$; ;'~~aK~*~~~:~}{~~*~f:~~t;~t~~}*~!%~:n~:f{*~~:O, COMMENTS: TOTALS :):.t2/r\:>;:;/~~Jlt:~~. ei;i:!?:};11:i,~iePh):$.'~ :~!{fr:~):t.?r!f\U!{fAi\Xi;):L1:i;~. Central Region DA TE: ;t~;?:ifi;/(i.?Jf\t.~R.t:\)~~;1tQ:r:At:\);~~.gZ.<~;tf.;\: TYPE FATAL P.I. P.D. BOATING COLLISION I INCIDENTS NO. OF NO. PERSONS NO. PERSONS COLLISIONS KILLED INJURED :~~fl~:~l;~K~:~:~~~:~f:NN;iW:~f#j{;Jt\\~l '.L', PERSONS CONTACTED {.;($f,i:~W;;@;\';'!M~1i~tS.1.. SNOWS LED KMS. TRAVELLED VEHICLES CHECKED WHilE ON PATROL VEHICLES CHECKED WHILE ON RIDE ALCOHOL SCREENING TESTS COTTAGES CHECKED # OF PRESENTATIONS I DAY 5jkt!;)?Y:i,\;::Y~;)!'?!'i\K{4'J~7$ (.{1f,'f\ii;XX:1h~\i0\W~~~~1 'i:Ni;?;i1:~\';:)\ti(;;M~i:h.2;~~() ~\t~iN!~'MD;dNnf\~<Ni!M!U) ;;;;%ii~Bit.iNW;~ir:t.\;?~}jB:;f\~(;. ~ P- p "', ,:",..' . ..~~i~'I~'I~!~~!I~~Jil~~~I~).'~':'~:::.:'" .}J:I,~:~~~~~~~!I~;~~~ill~;{~fiti~;~~~;m~:~i!~~~;iff&!!~f~:~i?j~1i{?:~; Central Region LOCA nON CENTRAL REGION SAVE TEAM VIOLATIONS BY TYPE CHARGES WARNINGS. o RV A :.t~~t;'i>>~?i1~*ii{~~;~i~~:~~:):t<<~~~~~?1:1ti.ff;~~;~1~j'~;: '~\~~~;5~~~im~\~1~~~fH~~t~~;J~1~;.~Jl~~;~f:}~~~~:fJ" MSVA TPA LLA HTA C.C. IMPAIRED C.C. OVER 80 C.C. OTHER OTHER FEDERAL STATUTES OTHER PRO V . OFFENCES ACT \;ii8~~:f:f;;;i!f~~M(W~}f~:~:;X:fB)!ii\1;~ TOTALS: )Wt{:.X1./%?;\!U/(~;;)>Y\i/(!';~~Q ;~bW;}~;:;:;;~/W;;~;:;;;;:Yi{;:'>)ii{~,~ AW RELATED HOURS 2ND OPP HOURS OTHER AGENCY HOURS OPERATOR HOURS .. PATROL MAINTENANCE TRAILER SEARCH-DROWNING SEARCH-MISSING PUBLIC SERVICE ~{~:~~f~~:;*;f};~;l;~:?:!:;~~~~~tJJt?~~~~~~:~:: ~!f~i~~;~~~~~;f~rr~!:t~:~~qj~X ,:{r~r~{~:~f~~\~~1~:~~;:~:~t1k~~~ ;~~t~~~~i~1:~~\~;:itJ.(~:;~F~i~~':'J~~~~P:' f~tj~m~~~~~t:t~~ttf:;~;~~~:. fM~~til~:i~!:~~;~~W:~~~;;,~:~~J~tif~~~'!;. }W;~~);:t~~f.i~~~:;~;W:flf';:~~:~i:);:tt1Zn~$:: ~~~~~~;1~~J:~~%1\~:t~J.~:~J:~,it~:: }\l~MN{~i~l~~:y;tH{:~)~W~t~~~:(:~~ }t~~?~W*~)\%~~j~~it~J~;~~~~!;~~:Q: r!;~1!1;~j~;1t.~ffi~%~~1~;:;!~~~f!{~~~;W~;.Q. .;:~t~~f.~~~~~~f~~~f~~{~~~:~~~~~:~:~~ gt;~f~~!~ft;~t~{Y~~~f~~:\~{\:t.Q:, -:N~I~:~~~~fJ~;}!.(~~Si~~;~~:Wi~', OTHER CALL FOR SERVICE ff,t~~(~:~~~~;~~~{~~~~~{M~~(t~~~~.~p.: ;.~~~~f(~:'~t~~;1~~i~~:i&f~tt~~ ;fi!JJ~f@~t:~~;iW1~ii~~fi,~~~;~!J~f~W~;(> TRAINING TOTALS ;t~:~~~~~~J.{~T\~~~J:t::U~~~~f~Y:~I~:J.m~l~~? f{~1::~;:~ti~~~iW:t~t~~{~%:~;~li; i:~~~1;::!:{,~~~~;~~'1~~1:;:{W~i~~~1:P~ :Ni;;/i;?;ii';:(!;;:}i;:;~i.f</f$:tQ~fi i!N:;J;~rN:;;;J;i~;6,$~; M;~ti;fi;;;{~::/i:},:!t~:~ COMMENTS: DATE: TYPE FATAL P.I. P.D. r~A6.~YifT~lJ;;Af4:;;~q.g~::{mifn:~:i?i@Y BOATING COLLISION I INCIDENTS NO. OF NO. PERSONS NO. PERSONS COLLISIONS KILLED INJURED ~;tYi{li~~~~~1{~~~~~;~~~;::f#*~~~~~~~~I~1:~.~~~;i~~1~g: .~{.):;g~:l~!'X~~r~:.~H!H~f~:~~~~J.:~!jJ~~~:.~~~~~.i{~~:P PERSONS CONTACTED i;';:\Y}(?" :).'; Yf;'~~;iQ~p. ATV KMS.TRAVELLED VEHICLES CHECKED WHILE ON PATROL VEHICLES CHECKED WHilE ON RIDE ALCOHOL SCREENING TESTS COTTAGES CHECKED # OF PRESENTATIONS I DAY ,>', ;U!~,qJ7:~~ %W~jW~j:!iif::\tjiiNJii;{~\\J;1;i$1;4 -1 0- v Date Officer: Grenville, Daryl Sgt. # 5417 Meares, John #7047 Higham, Pam #7711 Butterfield, Larry #6295 Benner, Mike #8592 Bennett, . Mike #8934 S.A.V.E. TEAM SCHEDULE Ontario Provincial Police ---Central Region Week of: Mar. 23rd - 29th , 2003 Mar. 23 Sunday A TV Patrols Barrie R A TV Patrols Barrie R Motor Head' Show Motor Head Show Sgt. Grenville- Pager: 1-888-344-9995 Mar. 24 Monday 25 Trail ALERT Seminar Barrie R Marine Work Shop Marine Work Shop R R Snow Sled Snow Sled Patrol Patrol Huntsville Huntsville Snow Sled Snow Sled Patrol Patrol Snow Sled Snow Sled Patrol Patrol Transport Servicing Marine Work Shop Transport Servicing R R R Mar. 27 Thursday Transport Servicing Marine Wark Shop Transport Servicing R R R Mar. 28 Friday Mar. 29 Saturday R R Cottage Life Show Cottage Life Show R R Snow Sled Snow Sled Patrol Patrol Huntsville Huntsville Snow Sled Snow Sled Patrol Patrol Snow Sled Snow Sled " Patrol Patrol !, --' P- 111 +- ~ ' , l€- ) DEPT. REPORT TO: Council PREPARED BY: #PR2003-04 Chris Carter SUBJECT & FILE #: DEPARTMENT: COUNCIL: Request to Erect Parks and Recreation Public Washrooms at Memorial Park . C. OF W. MOTION #: DATE: . DATE: April 8, 2003 During the 2003 budget deliberations, staff was requested to prepare a report with respect to washroom facilities at Memorial Park. Discussions have taken place in this regard over the past few months as to the benefit of constructing stationary washroom facilities versus utilizing seasonal portable toilets. A review was conducted to determine the need based on park attendance and public concerns. The analysis identified peak usage. Park usage was highest on weekends with weather conditions being a factor. During the budget deliberations, discussions also included a review of the future of the Memorial Park House. It was determined that the building has had limited use for the past several years and is in poor condition, Le. mold. In the summer of 2001 , the Barrie YMCA was put on notice not to utilize the Park House, for the purpose of storing their equipment, due to poor environment conditions. Discussions occurred with community groups in an endeavor to develop a partnership for the use of the Park House. In an effort to establish the cost associated with improvements to the Park House, quotes were requested from local contractors and submitted to Council for their assessment during budget time. The basic cosmetics ranged from $35,000.00 to $ 50,000.00. In general, the building was found to be too small and not conducive to the needs of the local groups. On site security was also addressed as an issue. After assessing the community's involvement and our community's usage of the Park House against the cost of rehabilitating the Park House, it is recommended that staff proceed with investigating the best approach to removing the building and report the findings to Council for approval. With respect to the high volume of traffic experienced at Memorial Park, it is further recommended that washroom facilities be erected at Memorial Park. J-e -~ The Township Building and Public Works departments were requested to provide their opinion with respect to the proposed location of the washroom facilities. The building department was also requested to review the septic requirements for compliance to the building code and it is recommended that a balancing tank system will have to be designed and installed to pump the effluent to the existing tile bed. The existing system can accommodate an average of 125 people per day. It is cost effective to erect the washroom facilities in the area of the existing Park House. Therefore, it is further recommended that the proposed washroom facility be erected on the site of the Park House. The by-law to establish Purchasing and Tendering Procedures for the Township of Oro-Medonte states that tenders must be requested for goods or services estimated in an amount in excess of $35,000.00. Due to the timelines, it is recommended that Council authorize staff to proceed with commissioning quotes under Section: 2a-1 of By-Law 2001-118: Purchasing Policies. It is recommended that staff be authorized to proceed with three (3) quotes for the construction of public washrooms to include the following: 6 washroom stalls (3 washrooms for each gender, with one of them being accessible for physically challenged people), 6 sinks using stainless steel material, decorative block for the exterior and a storage area. Once the quotes are obtained, staff will report back to Council for approval. 1. THAT Council receives and adopts this report. 2. THAT staff proceed with investigating the best approach to removing the Park House building and report the findings to Council for final approval. 3. THAT the washroom facilities be erected in the same location as the Park House. 4. THAT staff be authorized to obtain three (3) quotes and report back for Council's approval. 5. AND THAT staff be authorized to advise the local groups that have taken a recent interest in the Park House of Council's decision. Respectfully submitted, /~/r:- Chris Carter Recreation Co-Ordinator C.A.O. COMMENTS: (, J!) A~~^-- r'~ J DATE:~'fJ fff/o .2, C.A.O.: [/ DEPT. HEAD: \f~ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: ADM 2003-24 Jennifer Zieleniewski Subject: Department: Council Proposed Expansion of the Administration C. of W. ,.,/" Nottawasaga Valley Conservation Authority Jurisdiction within the Date: April 8, 2003 Motion # dl)~db Township of Oro-Medonte ~\ \1 (' c\ \ ;}.OQJ R.M. File No. Date: BACKGROUND: Previously, report ADM2003-12 dated February 5,2003 was presented to Council to support, in principle, the expansion by the Nottawasaga Valley Conservation Authority into the remaining 53% of the Township. A public meeting was held on March 13,2003 at the Guthrie Community Sports Complex to provide an opportunity for public input. Attendance was low and in general comments - received were positive and supportive of Council's direction. Comments of encouragement were provided by the Couchiching Conservancy to proceed with the expansion. It was also indicated that the expansion would further support Council's Environment First Philosophy and supplement the . proposed Official Plan Policy amendments for the protection to the Oro-Moraine and the extraction of Aggregates Resources in the Township. It should be noted that two Springwater representatives to NVCA were in attendance, Mr. Harold Parker and Mr. Tom Elliot. Both Representatives presented their experiences associated with membership in NVCA. Mr. Elliot is also serving presently on the SSEA as a Member representing Springwater Township and stressed the benefits to be gained from each agency through funded association programs as well as the regulatory powers of the authority. Both supported and encouraged the Township of Oro-Medonte to move forward with the proposed expansion. ~.c I . Attached for Council's consideration is the correspondence that has been subsequently received (ATTACHMENT 1). In June of 2001 The Planning Partnership was requested to provide an assessment of the potential expansion into non-jurisdictional areas of the municipality. The analysis was to include the following; . The role of a conservation Authority. · The benefits of a conservation authority. · Costs associated with a conservation authority . Options and analysis for consideration . Role for existing relationships . And a recommendation The report prepared by the Planning Partnership is attached for Council's review (ATTACHMENT 2). A map identifying the three watershed areas is attached for Council's reference (ATTACHMENT 3) and staffs report recommending the expansion in principle (ATTACHMENT 4). LYSIS: After discussions with both Authorities, it was determined that the proposed expansion would be more appropriately completed by NVCA due to their close proximity to residents of the Township and their long-standing expertise within the Municipality. The legislative and enforcement benefits to expanding the jurisdiction of a Conservation Authority within the remainder of the Township are included in the previous reports and are highlighted as follows; Planning on a Watershed Basis; Meaning that there is a consistent approach to development in municipalities that share a watershed in respect to the expertise being applied to the assessment. Improved Land Stewardship; The issuance of land use permits or participation in the review of development applications as well as applications for consent and minor variance. Monitoring of Site Plan and Development Agreements; A CA can also playa role in the monitoring of site plan agreements to ensure the plan achieves its desired stormwater management objective. Control over Construction of Ponds; This level of control exceeds that which could be provided under zoning. Association with a Provincially Mandated Agency: Downloading and the removal of technical assistance previously provided by Provincial agencies. 2 It Conservation Authority Regulations and Permitting - The NVCA has the authority under the . Conservation Authorities Act to enforce the regulations of that Act and to issue subsequent notices and charges for non-compliance. The Conservation Authority also has the ability to enforce the . Municipality's By-Law, which prohibits and regulates the placing or dumping of fill in Environmentally Sensitive Areas. This by-law was adopted in 1998. The NVCA also has a Levell! Fish Habitat Agreement with Fisheries and Oceans Canada, which would allow the Authority to assist the Municipality in obtaining approvals for road/construction works which the Municipality is undertaking. The NVCA, through the Act and subsequent regulations, has the ability to issue permits for works in .the flood plain, the fill plain, and in association with a watercourse or water body. The issuance of these permits would supplement the current Official Plan policies and Zoning By-Law Provisions that only regulate the building construction and the requirement for defined setbacks from these areas but ,do not address the physical works being completed on site. Plan Review - The NVCA would review and provide input on applications received under the Planning Act as well as reviewing the various studies related to a planning application. While the applicant, on each application, is responsible for the additional costs of the Township review, there is a perceived benefit in having the review completed by a public authority for a Municipality rather than a private business. A phase-in plan similar to the one the City of Barrie is currently undertaking with the Lake Simcoe Region Conservation Authority was also investigated with the NVCA. The phase-in plan addresses capital projects that the City has prioritized and is not applicable in this instance to the Oro-Medonte scenario. The analysis also included consideration for the growth presently occurring in the Township. A major resort has recently submitted their Comprehensive Development Plan for the Township to consider and have indicated a desire for a major addition to their hotel. Presently this resort is out of the jurisdiction of any Conservation Authority. In summary, Council has initiated Official Plan Policy Amendments with respect to the protection of the Oro-Moraine, inclusion for a Management Aggregate Resource Plan to control the extraction of aggregates in the Municipality and Council are presently overseeing the compilation of a Secondary Study for the settlement area of Graighurst . 3 \ "The primary issue to resolve with the "do nothing" option is whether there is a compelling reason for 47% of a municipality to be subject to the control of a Conservation Authority and 53% of the municipality to fall outside of any jurisdiction. To assist in this assessment, the following table identifies significant natural heritage features from, Schedule "B" of the Official Plan and identifies the jurisdiction where these features fall: NVCA Jurisdiction Oro Moraine (portion) Pilkey Swamp Dalston Lake Complex Shanty Bay Swamp LSRCA Jurisdiction Oro Moraine (portion) Hawkestone Swamp Allingham Swamp Shelswell Crek Swamp Bluff's Creek Lake Simcoe Shoreline No Jurisdiction Oro Moraine (portion) Copeland Forest Complex Medonte Bog Vasey Swamp Moonstone Northeast ANSI Purbrook Creek Swamp East Coulson Swamp Marchmount Swamp Bass Lake Langman Marsh" The next step in the process is for Council to consider extending the jurisdiction into the remaining 53% of the municipality to provide for a more equitable degree of implementation and enforcement across the Township. The cost with respect to the expansion is approximately $4,166.00 per month. On this basis, it is recommended that Council authorize the expansion by the Nottawasaga Valley Conservation Authority into the remaining 53% of the Township effective June 1,2003; total cost under consideration for 7 months X $4,166.00 = $ 29,162.00 (allocated in proposed 2003 budget). And that Council authorize the joint meeting with the Township of Oro-Medonte Council Members and the full NVCA (majority required) to be held at the Tiffin Centre, May 9, 2003 at 9:00 a.m.. RECOMMENDATION (5): It is recommended to Council: 1. THAT this report be received and adopted. 2. THAT Council authorize the expansion by the Nottawasaga Valley Conservation Authority into the remaining 53% of the Township effective June 1,2003; 3. THAT Council authorize the joint meeting with the Township of Oro-Medonte Council Members and the full NVCA (majority required) to be held at the Tiffin Centre, May 9, 2003 at 9:00 a.m. 4. THAT staff be authorized to advise NVCA, LSRCA and SSEA of Councils' decision. 5. AND THAT staff be authorized to publicize the expansion of Nottawasaga Valley Conservation Authority. . (~espectfully su~mitte~~ i ~';Zi~~.A.O. ". ~ 4 Page 1 of 1 ~~I Jennifer Zieleniewski ..m............................-... .........~..............>. m' . m....... ......m..~'__._...... ... .....,.......................................... ....... ..m................................._....., From: Julie Cayley Ucayley@barint.on.ca) Sent: Monday, March 31,20032:47 PM To: cao@oro-medonte.ca; neil.craig@oro-medonte.ca; planning@oro-medonte.ca; don .bell@oro- medonte.ca; harry.hughes@oro-medonte.ca; paul.marshall@oro-medonte.ca; ralph.hough@oro- medonte.ca; ruth,fountain@oro-medonte.ca Subject: NVCA Expansion in Oro-Medonte \ March 31, 2003 To Mayor Nei1 Craig, Council and Staff Members: I attended the March 13, 2003 "little advertised" public meeting concerning NYCA expanding further in Oro-Medonte. You need to take a good, hard look at what the NYCA, working outside of their own watershed, would be really able to provide you. The organization appears to have a very small core employee group which would be quite stretched by the added demands ofOro-Medonte. It is to be hoped that you have investigated the costs of using their services above and beyond the "initiation" fee they would be charging. Can you "fire" them if their services don't measure up! I urge you, as a taxpayer in Oro-Medonte, to consider more carefulJy what you are heading into. There seem to be better, less expensive ways to meet you needs. Thank you. Yours truly, Barbara Cayley RR4 Coldwater, ON LOK ] EO L1/SU,)()()7, Page 1 of 1 /\" k\~~uk~'I Jennifer Zieleniewski .m...... .......................mm......................................................mm...............,m........ ..mm........... ...................................... ... .. . .. .................. ................ m.............. om..... ..mm..._...._m................m.............................................. ... .m................... . ... ........................ m........................... ............................. From: Ralph Hough [ralph.hough@oro-medonte.ca] Sent: Monday, March 31, 2003 5:17 PM To: Julie Cayley; cao@oro-medonte.ca; neiLcraig@oro-medonte.ca; planning@oro-medonte.ca; harry .hughes@oro-medonte .ca; paul.marshall@oro-medonte.ca; ruth. fountain@oro-medonte.ca; don.bell@oro-medonte .ca Subject: Re: NVCA Expansion in Oro-Medonte l Hello Barbara. Thank you for taking the time to send us your concerns. As you no doubt gathered from my presentation at the meeting I very much share your concerns. Hopefully we will have more discussion on this at Council before a final decision is made. Ralph Hough ----- Original Message ----- From: Julie Cavl~ To: cao@oro-medonte.ca ; neiLcraiq~oro-medonte.ca ; Qlanning@oro-medonte.ca ; don .bell@oro- medonte.ca ; harry.hughes@oro-medonte.ca ; pauLmarshall@oro-medonte.ca ; ralph,hough@oro- medonte.ca; ruth.fountain@oro-medonte.ca Sent: Monday, March 31, 2003 2:47 PM Subject: NVCA Expansion in Oro-Medonte March 31, 2003 To Mayor Neil Craig, Council and Staff Members: I attended the March 13, 2003 "little advertised" public meeting concerning NYCA expanding further in Oro-Medonte. You need to take a good, hard look at what the NYCA, working outside of their own watershed, would be really able to provide you. The organization appears to have a very small core employee group which would be quite stretched by the added demands ofOro-Medonte. It is to be hoped that you have investigated the costs of using their services above and beyond the "initiation" fee they would be charging. Can you "fire" them if their services don't measure up! I urge you, as a taxpayer in Oro-Medonte, to consider more carefully what you are heading into. There seem to be better, less expensive ways to meet you needs. Thank you. Yours truly, Barbara Cayley RR4 Coldwater, ON LOK 1 EO 4/8/2003 Page 1 of 1 Jennifer Zieleniewski ~-D;~J, \~1 ..................._,............. ........ ......m........__........"...... ...m............... ........__....m.....~.........._ From: Julie Cayley [jcayley@barint.on.ca) Sent: Monday, March 31,20032:47 PM To: cao@oro-medonte.ca; neil.craig@oro-medonte.ca; planning@oro-medonte,ca; don .bell@oro- medonte .ca; harry .hughes@oro-medonte.ca; paul.marshall@oro-medonte.ca; ralph .hough@oro- medonte .ca; ruth. fountain@oro-medonte.ca Subject: NVCA Expansion in Oro-Medonte l March 31, 2003 To Mayor Neil Craig, Council and Staff Members: 1 attended the March 1 3, 2003 "little advertised" public meeting concerning NVCA expanding further in Oro-Medonte. You need to take a good, hard look at what the NVCA, working outside of their own watershed, would be reaJly able to provide you. The organization appears to have a very smaJl core employee group which would be quite stretched by the added demands ofOro-Medonte. It is to be hoped that you have investigated the costs of using their services above and beyond the "initiation" fee they would be charging. Can you "fire" them if their services don't measure up! I urge you, as a taxpayer in Oro-Medonte, to consider more carefuJly what you are heading into. There seem to be better, less expensive ways to meet you needs. Thank you. Yours truly, Barbara Cayley RR4 Coldwater, ON LOK 1 EO Ll./5U?()()~ , "\\ Nc; T Marilyn Pennycook From: Sent: To: Cc: Subject: Alexander McPhail [fry_mcphail@sympatico.ca] Tuesday, March 18,20037:03 PM Jennifer Zieleniewski walter.dickie@oro-medonte.ca; ralph.hough@oro-medonte.ca; Marilyn Pennycook Comments on NVCA Jurisdiction Expansion - March 13,2003 Meeting \ Jennifer Zieleniewski, CAO 18, 2003 Township of Oro-Medonte 148 Line 7 South Oro, ON LDL 2XO March Dear Jennifer Zieleniewski After attending the March 13, 2003 public meeting regarding the NVCA jurisdiction expansion, I felt obligated to comment. I have resided in the Township of Oro-Medonte for several years and enjoy the quiet lifestyle offered by the village of Moonstone. As a tax payer, I am firmly opposed to any further expansion of the "Nottawasaga Valley" Conservation Authority into the Severn Sound watershed. The decision to expand an organization that is devoted to conserving and sustaining the Nottawasaga Valley through various watershed management methods, to an entirely unrelated watershed, makes very little sense to me. In my opinion the Severn Sound watershed portion of the Township would be better served by an organization that is already established and most likely will continue its efforts of environmental and watershed management in the Severn Sound region. For years, the Severn Sound Environmental Association has been devoted to sustaining similar land stewardship and monitoring programs to those conducted by the NVCA. The SSEA has recently proven itself by removing the Severn Sound from the International Joint Commissions list of environmentally degraded areas of concern on the Great Lakes. I understand the SSEA is not a regulatory or planning organization however, I believe all options to address these issues may not have been explored. Since environmental planning and regulation issues are a priority, for the Severn Sound portion of Oro-Medonte, has the SSEA been approached to look at the costs and options associated with gearing up to take a more active role in both municipal planning and regulation/enforcement? It is unfortunate that the SSEA was only formally consulted in January 2003 and was not involved in the process frDm the beginning {summer 2001) along with NVCA and LSRCA. In the Planning Partnership's assessment of potential expansion into non-jurisdictional areas, two 3 J. - 1, d h' d h ' 'd" f th~e~\\ f\C~\\,~\~~ uopt~ons" are out 1ne. Do not~1ng or ext€n t € Jur1s 1ct1on 0 NVCA. I suggest to you a l third option be explored that extends the planning and regulation . service capabilities of the SSEA in a jurisdiction that already exists, the Severn Sound watershed. CoulQ the section 7.0 recommendation outlined in the Planning Partnership document be extended to the SSEA and its partner municipalities? I urge you to please consider this matter before a final decision is made by council. Sincerely, Alexander K. McPhail 17 Agnes St. P.O. Box 141 Moonstone, ON LOK 1EO 4 Attachment.Z If-Io , THE PLANNING PARTNERSHIP Page 1 of 6 Date: Jennifer Zieleniewski Chris Jones June 20, 2001 The Role of Conservation Authorities and an Assessment of Potential Expansion into Non-Jursidictional Areas Job Number: 1460 To: From: Subject: 1.0 BACKGROUND The south-west corner of the Township of Oro-Medonte is located in the Nottawasaga Valley watershed and therefore has been integrated with the Nottawasaga Valley Conservation Authority (NVCA) has included since its inception in 1960. By the end of 2001, it is anticipated that all of the shoreline of Lake Simcoe comprising about 27% of the Township will be subject to the jurisdiction of the Lake Simcoe Region Conservation Authority (LSRCA). A reference map is attached as Appendix 1 that illustrates the present jurisdiction of the NVCA, the proposed jurisdiction of the LSRCA, and the remaining area of the Township that will fall outside of any Conservation Authority (CA) jurisdiction. It is evident, based on a review of Appendix 1 that about 53% of the Township will remain outside the jurisdiction a Conservation Authority. Given this apparent shortcoming, this report has been prepared to review whether it is in the municipal interest to extend Conservation Authority jurisdiction over the remaining portion of the municipality. 2.0 WHAT CAN A CONSERVATION AUTHORITY DO? The original intent of a Conservation Authority was to protect people and property from flooding. Today, Conservation Authorities have become much more involved in watershed planning and the management of natural resources. Specifically, the NVCA has historically provided the following services to the Township of Oro-Medonte through their regular membership agreement: . Official Plan and Comprehensive Zoning By-law review and comments; . Plan review on applications circulated under the Planning Act; . Land stewardship initiatives including tree planting and bioengineering; . Water quality monitoring on various watercourses; . Floodplain management including flood forecasting; and, . Regulatory compliance (permitting)through the Conservation Authorities Act. The following sub-sections summarize the applicable legislative powers of the Conservation Authorities Act: The Role of Conservation Authorities and an Assessment of Potential Expansion into Non-Jursidictional Areas Prepared by The Planning Partnership 1 1f' 1- ! j If Under the Conservation Authorities Act, a Conservation Authority may: . Study and investigate the watershed and to determine a program whereby the natural resources of the watershed may be conserved, restored, developed or managed. . Enter into and upon any land to conduct tests undertaken or under consideration by the Authority. . Acquire or expropriate land that it may require. . Lease land for a term of one year or less. . Purchase or acquire personal property. . Enter into agreements as may be necessary for the carrying out of any project. . Enter into agreements with owners of private land to .facilitate a project. . Determine the proportion of the total benefd afforded to each participating municipality. . Erect works and structures and create reservoirs by the construction of dams. . Control the flow of surface waters to prevent floods or pollution. . Alter the course of any river or watercourse in order to divert flow past any structure built by the authority. . Use lands owned by the Authority in a manner deemed proper. . Use lands owned by the Authority for park and recreation purposes. . Collaborate and enter into agreements with government agencies and municipalities. . Plant and produce trees. . Cause research to be done. . Enter into an agreement with a municipality for the construction or maintenance of a road necessary for the function of the Authority.. ' . Capital projects that require debenturing require the approval of the OMB. A Conservation Authority may also pass regulations that: . Restrict or regulate the use of water in or from rivers, streams, inland lakes, ponds. swamps and natural or artificial constructed depressions in rivers or streams. . Prohibit, regulate or require the permission of the authority for the straightening, changing, diverting or interfering in any way with an existing watercourse. . Regulate the location of ponds used for irrigation. . Appoint enforcement officers. . Prohibit or regulating the location of structures built in areas susceptible to flooding. . Prohibit or regulating the placing or dumping of till. A Conservation Authority may not establish regulations that: . LimIt the use of water for domestic or livestock purposes; . Interfere with the rights conferred upon municipalities in respect to the use of water for municipal purposes; . Interfere with the rights conferred upon Ontario Hydro; . Interfere with rights conferred by the Public Utilities Act. 3.0 WHAT ARE THE BENEFITS OF A CONSERVATION AUTHORITY? Planning on a Watershed Basis The intent of a CA is to review issues on a watershed basis, meaning that there is a consistent approach to development in municipalities that share a watershed, Without a CA. it is sometimes difficult to assess the impacts of development on a watershed since a CA typically has the required technical expertise that a municipality does not. Improved Land Stewardship Conservation Authorities have the ability to require a higher degree of land stewardship. In many municipalities. the Conservation Authority issues land use permits or participates in the review of The Role of Conservation Authorities and an Assessment of Potential Expansion into Non.Jursidictional Areas Prepared by The Planning Partnership 2 l I development applications as well as applications for consent and minor variance. As part of this process, landowners are educated on matters related to the natural environment that can create a greater awareness oHhe impact of development on the environment. Monitoring of Site Plan and Development Agreements A CA can also playa role in the monitoring of site plan agreements to ensure landowners abide by the terms of an agreement. Using a golf course as an example, if an agreement specifies that a golf course operation will control stormwater run-off through the establishment of an established management plan, a Conservation Authority could monitor the operation of the course and conduct tests to ensure the plan achieves its desired stormwater management objective. Control Over the Construction of Ponds Conservation Authorities also have regulatory power over the construction of ponds for irrigation purposes. This could include ponds used for golf courses, landscaping businesses or agricultural operations. With this regulation, the primary role of the CA is to ensure that the creation of a pond does not adversely impact downstream aquatic habitat. This level of control exceeds that which could be provided under zoning. Association with a Provincially Mandated Agency The Township of Oro-Medonte, like most municipalities, has experienced a rapid decrease in the level of service and technical assistance previously provided by Provincial agencies. As a result, many municipalities now function without the benefit of Provincial expertise and feedback. To some degree, a Conservation Authority would assist in building a bridge back to some of the previous resources provided by the Province, including access to grants and other sources of funding. 4.0 WHAT ARE THE COSTS OF A CONSERVATION AUTHORITY? User Fees and Added Costs For the year 2001, the Township of Oro-Medonte has budgeted the amount of $14,347 to have the Nottawasaga Valley Conservation Authority maintain jurisdiction over about 20% of the Township located within the south-west portion of the municipality. It is noted that the NVCA membership fee has risen from about $7,500 in 1998. Preliminary estimates by the NVCA indicate that membership for the balance of the municipality would cost about $60,000 in total. In 2001, the municipality has also budgeted $14,102 to have the Lake Simcoe Region Conservation Authority maintain jurisdiction over a further 23% of the Township's land area located in the south end of the municipality. The cost to a municipality to join the membership of a Conservation Authority does not include administrative costs relating to the review of development applications and conducting field inspections. These costs are borne by the applicant through additional fees, which are presently only applied in the Township of Oro-Medonte when development is proposed in or adjacent to an environmental feature. The present fee system used by the Nottawasaga Valley Conservation Authority is attached as Appendix 2. Fines for Contravening Regulations The maximum prescribed fine that may be levied against a landowner for contravening a Conservation Authority regulation is$1 000, which must be levied by a provincial court. Compared to the prescribed fine for the contravention of a zoning by-law, which is $25,000, the deterrent relating to a Conservation Authority regulation is not overly punitive. Perhaps a greater deterrent The Role of Conservation Authorities and an Assessment of Potential Expansion into Non-Jursidictional Areas Prepared by The Planning Partnership 3 '\ (' I i 1-, . is the requirement that any landowner convicted of a charge is required to remedy or remediate the affected area.. . Impacts Upon the Severn Sound Remedial Action Plan The residual portion of the Township that is isolated from CA jurisdiction falls within the Severn Sound Watershed. The Severn Sound Watershed comprises about 1,000 square kilometers in the north end of Simcoe County including portions of Springwater, Tiny and Severn Townships as well as all of Tay Township and the Towns of Midland and Penetanguishene. The Severn Sound Remedial Action Plan (SSRAP) was initiated in 1993 as part of an inter- governmental effort to "delist" Severn Sound as an area of environmental concern in the Great Lakes basin. Since its inception, the SSRAP, which became the Severn Sound Environmental Association (SSEA) in 1997, has secured millions of dollars in funding in an effort to address environmental problems in the Severn Sound. It is also understood that the formal "delisting" of Severn Sound is anticipated to occur by 2004. It is unlikely the incorporation of a Conservation Authority would adversely impact the work and progress of the SSEA. However, discussions should be held with both groups to ensure each could be supported in their respective roles. 5.0 OPTIONS and ANALYSIS Do Nothing The primary issue to resolve with the "do nothing" option is whether there isa compelling reason for 47% of a municipality to be subject to the control of a Conservation Authority and 53% of the municipality to fall outside of any jurisdiction. To assist in this assessment, the following table identifies significant natural heritage features from Schedule 'B' of the Official Plan and identifies the jurisdiction where these f~atures fall: NVCA Jurisdiction Ora Moraine (portion) Pilkey Swamp Dalston lake Complex Shanty Bay Swamp lSRCA Jurisdiction Ora Moraine (portion) Hawkestone Swamp Allingham Swamp Shelswell Creek Swamp Bluffs Creek Lake Simcoe Shoreline No Jurisdiction Ora Moraine (portion) Copeland Forest Complex Medonte Bog Vasey Swamp Moonstone Northeast ANSI Purbrook Creek Swamp East Coulson Swamp Marchmant Swamp Bass lake Langman Marsh Based on the above table, it is apparent that a variety of wetland and natural heritage features . are located within the portion of the Township that will potentially not be subject to a Conservation Authority. Given the number of important natural heritage features, it would appear to be in the public interest to ensure a consistent approach to watershed planning is applied to the residual area ofthe Township. The "do nothing" approach would also theoretically save the municipality an initial annual membership fee of about $46,000, which. includes the estimated $60,000 fee for 73% of the Township less the existing commitment of about $14,000 for the area that has always been subject to NVCA jurisdiction. The Role of Conservation Authorities and an Assessment of Potential Expansion into Non-Jursidictional Areas Prepared by The Planning Partnership 4 I -I Extend Jurisdiction of the Remainder of the Township to the NVCA or the LSRCA Extending the jurisdiction of the NVCA or the LSRCA over the balance of the Township would provide a consistent approach to watershed management and would also provide a more equitable degree of implementation and enforcement across the Township. In other words, a golf course developing in the north part of the municipality would besubject to the same water quality rules as a golf course developing in the south end of the municipality. . Extending the jurisdiction would also allow for greater consistency across the Township in undertaking resource based studies in water management and natural heritage as well as activities such as digital mapping and data collection. It is noted that the potential expansion of a Conservation Authority into the balance of the Township would be somewhat inconsistent with the prescribed method of establishing the boundaries of a Conservation Authority. This is because a CA is typically defined by the limits of a regional watershed. However, Section 3 (2) of the Conservation Authorities Act does allow the Minclusion of a municipality that is only partially within a watershed." An example of this occurred recently in the Township of Springwater, which incorporated a Severn Sound watershed portion of the Township (Orr Lake) within the jurisdiction of the NVCA. According to staff in Springwater Township, the inclusion of this previous non-jurisdictional area has balanced the implementation efforts of watershed planning and enforcement across the entire Township. Attached to this report as Appendix 3 is a summary of the critical steps that were followed to incorporate a portion the southern shoreline of Oro-Medonte with the LSRCA during 2000 and 2001. Relationship to the Severn Sound .Environmental Association This report does not discount or negate the role of the existing Severn Sound Environmental Association nor does it discount the value the Township of Oro-Medonte as a partner in this Association. However, the essential question posed by this paper is whether it is reasonable and in the public interest for about 47% of the Township to be subject to the powers of a ConserVation Authority and the remainder to be excluded. Although the Severn Sound Association should be considered a stakeholder in this decision because the lands subject to this assessment lie within the Severn Sound Watershed. it is apparent that one of the objectives of the Township should be to ensure some degree of consistency in regulation and enforcement. Given the remediation and non-regulatory focus of the SSEA, it would not appear that this objective could be achieved solely by the SSEA. 6.0 CONCLUSIONS 1. The Conservation Authorities Act contains a number of regulatory powers that could improve the municipality's efforts to protect and maintain water and natural heritage resources. 2. It is anticipated that by the end of 2001, about 47% of the Township of Oro-Medonte will be subject to the joint jurisdiction of the NVCA or LSRCA, while the remainder of the Township will continue not to be subject to any CA jurisdiction. 3. It would. be in the public interest to provide a consistent approach to watershed management across the entire Township. The Role of Conservation Authorities and an Assessment of Potential Expansion into Non..Jursidictional Areas Prepared by The Planning Partnership 5 7.0 RECOMMENDATION It is recommended that: 1. Proposals be requested from the NVCA and the LSRCA that detail the levels of service, . expertise and costs that would be associated with incorporating the balance of the Township with either Conservation Authority. As part of this process, decisions would need to be made on the level of service to be provided by each, if selected. Chris D. Jones BES Planner The Role of Conservation Authorities and an Assessment of Potential Expansion into Non-Jursidictional Areas Prepared by The Planning Partnership ) ... 6 A. t t a.cntnen t :!> ,\o\Ntlsn\P ~ O{O~N\edotl\e \ II \ -\ \.[) ... Q Me\etS _ .^n ,.,., \...egend Q Oforoedoo\e o """a_"""odarJ Jst< t::J ~\ledJu,,2002 '" f\ M(L~ ~d ~ l TOWNSHIP OF ORO-MEDONTE' REPORT Dept. Report No. To: Prepared By: ADM 2003-12 Committee of the Whole Jennifer Zieleniewskil Andria Leigh Subject: Department: Council Proposed Expansio.n of Administration C. of W. Conservation Authority Jurisdiction within the Township of Oro-Medonte Date: Motion # February 5, 2003 H.M. t-Ile No. Date: . II B~CKGROUND: , The Township of Oro-Medonte is currently serviced by two Conservation Authorities and one Environmental Association in regards to environmental matters in the Municipality. The Conservation Authorities and the 'Environmental Association complete programs and services within their individual watersheds, which comprise Oro-Medonte. The NVCA has been providing services to the Municipality since its inception in the 1960's for approximately 20% of the Township. In late 2001, the Township became a member of Lake Simcoe Region . Conservation Authority which began providing services within their watershed area that comprises approximately 27% of the Township. The remainder of the Township (approximately 53%) is currently receiving services from the Severn Sound Environmental Association in accordance with an existing agreement adopted by Council. A map identifying the three watershed areas is attached for Council's reference (Attachment #1). ~':\t ' '\ ~~\c.~cM,-~ , "AL YSIS~ May 2001 subsequent to discussions with Council,. staff began to initiate a review of the potential expansion a Conserva~ion Authority within the remaining 53% of the Township. A report prepared by the Township anning Consultant dated June 20, 2001 is attached (Attachment #2). This report ex lains the role of a onservation I\4thority and the options for P?tential e)(paq~!~.~)"\ . ,. .Ort!h!1!::ttt~!eo;areJ gislaJjY~J~nc:f enfo,.ce,rn~~t benefits to J~~al"l~ing the,jurisdictioh ',. onservation. Authority withiri:tta- . rfi'iE11n<<:lei'~f!~~,~Whshill he Township has maintained an "Environment First" philosophy with the initiation of an Environmental Task orce, the establishment of working groups to review policies related to the Oro Moraine and Aggregate lanagement, the adoption of a no fill by-law for environmental protection zoned areas in the Township, and }ore recently membership in the Lake Simcoe Region Conservation Authority in late 2001. . liscussion occurred in August 2001 with the LSRCA and NVCA about the potential expansion. Letters were aceived from both (Attachment #3) which identified the services provided by each. The NVCA also identified 1e additional levy cost for the expansion at approximately $ 50,000.00. During the discussion between .SRCA, NVCA, and the Township the parties agreed that the expansion would be more appropriately :ompleted by NVCA because of their close proximity to residents of the Township and their long-standing !xpertise within the Municipality. ~dditional discussions occurred with the LSRCA, NVCA, and SSEA in January 2003 to discuss the direction )eing recommended by staff and to receive additional input from the parties. Letters were received from ~VCA. and SSEA and are attached for Council's reference. (Attachment #4). fhe Township it, completing the review process of the potential jurisdiction expansion and the meetings with the three parties have determined that there are a number of opportunities provided with the expansion which are discussed below: . Conservation Authority Regulations and Permitting - The NVCA has the authority under the Conservation Authorities Act to enforce the regulations of that Act and to issue subsequent notices and charges for non- compliance. The Conservation Authority also has the ability to enforce the Municipalities By-law, which prohibits and regulates the placing or dumping of fill in Environmentally Sensitive Area and was adopted in 1998.. The NVCA also has a Levell! Fish Habitat Agreement with Fisheries and Oceans Canada, which would allow them to assist the Municipality in obtaining approvals for road/construction works which the Municipality is undertaking. The NVCA through the Act and subsequent regulations has the ability . r;:~ works in the flood plain, fill plain, and is association with a watercourse or water body. e ISSU ese permits would supplement the current Official Plan policies and Zoning By-law Provisions that only regulate the building construction and the requirement for defined setbacks from these areas but does not address the physical works being completed on site. Plan Review- The NVCA would review and provide input on applications received under the Planning Act as well as reviewing and approval the various studies related to a planning application. Council adopted a report in 1998 to retain the services of Azimuth Environmental to provide the Township with Environmental and Hydrogeological Plan Review support as the Provincial Ministries were no longer providing the local municipalities this expertise. At that time requests for proposals were received from both private companies and the public authorities. While the applicant on each application is responsible for the additional costs of the Township review, there is a perceived benefit in having the review completed by a public authority for a Municipality rather than ,~ private business. Although the NVCA does not have a hydrogeologist on staff they do have the ability to utilize the LSRCA hydrogeologist or in particular instances have obtained an independent assessment. I! 2 ~\\G--~~~ Lt The role of Conservation Authorities has increased substantially as a result of Justice O'Connor's report that . Glearly stated that Conservation Authorities should develop source protection plans in co-operation with the local municipalities. As a result, the role of many conservation authorities including the NVCA in relation to ground water management in Ontario has developed and will continue to increase in the future. The Province is currently working with the Conservation Authorities of Ontario to ensure a continued role in the future. While the programs currently operated by the SSEA have provided benefits to the Township and its residents; additional benefits can be provided through under the jurisdiction of a Conservation Authority. The proposed expansion is intended to bring the Township to another level ensuring legal remedies for environmental infractions and ensuring consistency amongst all residents of the Township on environmental matters. The Township has always been pro~active in regard to environmental matters and have always maintained an open process with the residents of the Township. On this basis, it is recommended that the Municipality obtain public input with respect to the proposed expansion of a Conservation Authority into the remaining 530/q of the Municipality. RECOMMENDATION (S): It is recommended to Council that: 1. The TQwnship support, in principle, the expansion by the Nottawasaga Valley Conservation Authority into the remaining 53 % of the Township; 2. That the Township proceed with a public meeting to obtain comments with regard to the proposed expansion; 3. That the Nottawasaga Valley Conservation Authority, the Lake Simcoe Region Conservation Authority and the Severn Sound Environmental Association be advised, in yvriting, of Council's decision; and 4. That this report be received and adopted. ~.J~ -i~ Andria Leigh, Senior Planner C.A.O. Comments: Date: C.A.O. Dept. Head 3 TOWNSHIP OF ORO-MEDONTE REPORT ~Q -\ . &. DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY: PW2003-01 WHOLE Jerry Ball SUBJECT: DEPARTMENT: COUNCIL: Control of the Shanty Bay Public Works C. OF W.: Boat Launch DATE: April 3, 2003 MOTION #: DATE: R. M. FILE NO.: A20-11486 The Shanty Bay Boat Launch has been a concern of local residents for the past two years, due to the condition of the concrete making it difficult to launch their boats. This ramp has also been used by Jones Construction to load and unload materials on their barge, which has caused traffic to back up for people utilizing the ramp to launch their boats. Report #PWS2002-14 was presented to Council in November, 2002 recommending that Jones Construction be authorized to proceed with the necessary repairs to the boat ramp and to install a new utility ramp. Council adopted the recommendations and Mr. Jones was notified accordingly. Mr. Peter Gill was working on behalf of Jones Construction to obtain the necessary permits from the Ministries so as to proceed with this work. In this process, Mr. Gill notified the property owners on both sides of the launch of the impending work. It was at this time that area residents became very concerned with the proposal to install a new utility ramp, which Jones Construction could utilize as a ramp to load and unload his commercial barge for lakeshore projects. Shanty Bay residents presented a deputation to Council on February 12, 2003 requesting Council not to proceed with the installation of the utility ramp and consideration being given to stop any further commercial operators from using the Shanty Bay Boat Launch for this purpose. Council honoured the residents' request to stop the installation of the utility ramp and Mr. Jones was requested to continue with the boat launch repairs and advise the municipality of a date for completion of this project. As of this date, Mr. Jones has not advised the Public Works Department, or his own consultant Mr. Peter Gill, of his intentions to complete the necessary launch repairs. "6q -::l ,> The District of Fisheries and Oceans granted the permit to proceed with this work, along with a time deadline of March 31,2003 for completion. With no contact from Jones Construction and this date . approaching, Public Works contracted Morris Shelswell Excavating to make the necessary repairs, which was completed in the late evening of March 20,2003. With the boat launch now being repaired for the 2003 boating season, it is a concern that Jones . Construction will continue to use the launch to load their barge for commercial use and damage will again occur. Also, it is a possibility that the barge would be docked in this area overnight and during weekends. The municipality, having no jurisdiction or rights within the water to control these types of problems, is recommending that Line 2 South, from Bay Street to the boat launch, be posted as a "Non-Truck Route", which would eliminate the hauling of material and heavy equipment to the boat launch and avoid any possible road and launch damage. 1. THAT this report be received and adopted. 2. THAT a By-Law be passed by Council to designate Line 2, south of Bay Street, as a "Non-Truck Route" . 3. THAT the Clerk prepares the necessary By-Law. 4. THAT the Public Works Department erects the necessary signage on Line 2, south of Bay Street. 5. THAT Jones Construction be advised accordingly. Respectfully submitted, C.A.O. COMMENTS: ,--- DATE: . -d(~ !l(){ C-OI\ C Lt f< I .-l h(lJe(€~ ~ IcolJ2c) ~ G..J " " . ~A ~t {\:>~~ enLud.0~O'u)t UJI'ft, QY-6Lf\~ ~ ~ 'k LSJ~~.. C.A.O.: DEPT. HEAD: \ UQ \ - \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Prepared By: BD 2003-5 Council Ronald M. Kolbe Subject: Department: Council Building/Planning New Vehicle Purchase Development C. of W. Date: Motion # April 03,2003. R.M. File No. Date: C11 ACKGROUND: The Director Building/Planning Development was requested to obtain quotations for 3 new vehicles by the respective departments. During budget deliberations vehicles were identified as required for the following departments: -/ Fire Department (extend-a-cab) - one -/ Water Department - one -/ Building Department - one -/ Note: Trade-in Deputy Fire Chief vehicle. Five local dealerships were contacted and quotations submitted. QUOTATION LOCATIONS OR/LLlA 1. Thor Motors- contact Paul Lavigne 326-6447 FAX 327-9823 2. Jim Wilson - contact Jody Hillier 329-2000 FAX 329-2750 [() -d- BARRIE 1. Barrie Ford - contact Loretta Taylor 737-2410 FAX 737-0447 2. Douglas Ford - contact Pamela Card 728-5558 FAX 728-4893 3. Paul Sadlon Motors - contact Dan O. Finch 726-1811 FAX 726-8277 ANAL YSI5: Vehicle quotations were received from the following: 1. Barrie Ford Pick-ups (2) $22,228.00 + taxes + license. Extend-a-cab $25,004.00 + taxes + license. Trade-in $7,000.00 2. Paul Sadlon Pick-ups (2) $21,230.00 + taxes + license. Extend-a-cab $23,892.00 + taxes + license. Trade-in $6,500.00 3. Jim Wilson Pick-ups (2) $21,094.00 + taxes + license. Extend-a-cab $23,857.00 + taxes + license. Trade-in $8,000.00 The respective departments reviewed the quotations and concur. II RECOMMENDATION (5): I' 1. THAT this report be received and adopted. 2. THAT staffbe authorized to proceed with the quotation prior to April 15, 2003. 3. THAT Jim Wilson be awarded the quotation of2 pick-up trucks and one extend-a-cab truck. 4. AND THAT unsuccessful bidders be notified. Respectfully submitted, · l~Lr~CT'MMro C.A.O. Comments: Date: Co ~()jJ-- I J Ii. C.A.O. Dept. Head 2