04 23 2003 COW AgendaW91hyl 21 &1 0 1191061061:1021 & 14104RIIJ:�
COMMITTEE OF THE WHOLE MEETING AGENDA
DATE: WEDNESDAY, APRIL 23, 2003
TIME: 9:00 a.m.
Fz•]M • �* 0 � 6 1
1. NOTICE OF ADDITIONS TO AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. RECEIPT OF ACCOUNTS:
None.
5. DEPUTATIONS:
a) 9:10 a.m. Mr. Keith Sherman, Co-ordinator, Severn Sound Environmental
Association, re: Nottawasaga Valley Conservation Authority
Expansion.
b) 9:20 a.m. Mr. Wayne Wilson, CAO/Secretary-Treasurer, Nottawasaga Valley
Conservation Authority, re: Nottawasaga Valley Conservation
Authority Expansion.
c) 9:30 a.m. Ms. Julie Scott, Innovative Perspectives, re: Draft, Oro-Medonte Fire
and Emergency Services Master Plan (full document printed
separately).
d) 9:40 a.m. Ms. Vicki Palmer, re: Plan 709.
6. CORRESPONDENCE:
a) Mr. Tim Crawford, Chairperson, Oro-Medonte History Committee, re: Date of the
Unveiling of the Federal Plaque at the Oro African Church, NHS.
b) Mr. John Liss, re: URS Cole, Sherman and Associates Ltd. correspondence, Proposed
Widening of Highway 12 from Prices Corners to Orillia.
c) Mr. Ray Schaefer, President, Sno Voyageur Club, re: Snowmobile Trail Access.
d) Ms. Anita C. Beaton, re: The Expansion of NVCA Services into Northern Oro-Medonte.
e) Mr. Michael Raggett, President, Digital Distance Inc., re: Broadband for Rural and
Northern Development Program: Application for Funding.
f) The Corporation of the County of Simcoe, re: correspondence from Communitas
Associates Training and Consulting Inc., concerning Community and Employment
accessABILITY Month.
g) Premier Ernie Eves, MPP, re: Nutrient Management Act correspondence.
h) Mr. Philip Brunt and Ms. Mary Brunt, re: ditch blockage/road condition.
i) Ms. Gayle Wood, CAO/Secretary-Treasurer, Lake Simcoe Region Conservation
Authority, re: 2002 Annual Report.
j) Township of Springwater, Notice of Passing, re: By-law No. 2003-031, former Township
of Medonte, known municipally as 5410 Penetanguishene Road (Janda Rezoning).
k) Midland Public Library Board, minutes of February 13, 2003 meeting.
1) Ms. Bonnie McPhail, Co-Chair, Mr. Ronald S. Harrison, Co-Chair, Toonie for Autism
Day Committee, Autism Society Ontario, re: April 25, 2003 campaign.
m) Nottawasaga Valley Conservation Authority, April 16, 2003 Press Release, re: Arbour
Day — Greening our Valley Program.
7. FINANCE, ADMINISTRATION AND FIRE:
a) S/Sgt. Bill Snoddon, Detachment Commander, Barrie OPP, re: 2003 Oro-Medonte First
Quarter Policing Statistics.
b) Report No. PR 2003-06, Chris Carter, Recreation Co-ordinator, re: Update 2003 March
Break Day Trips.
c) Report No. PR 2003-05, Chris Carter, Recreation Co-ordinator, re: Request to Increase
Rental Rates.
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0
9. ENGINEERING & ENVIRONMENTAL SERVICES:
a) Report No. EES 2003-27, Keith Mathieson, Director of Engineering and Environmental
Services, re: Certificate of Substantial Completion and Acceptance (Underground
Works) for Martin Brook Subdivision.
b) Report No. EES 2003-28, Keith Mathieson, Director of Engineering and Environmental
Services, re: Certificate of Substantial Completion and Acceptance (Underground
Works) for Laurel View Homes (HV) Inc.
a) Report No. PD 2003-10, Andy Karaiskakis, Junior Planner, re: Committee of
Adjustment Decisions from April 10, 2003.
• Report No. BD 2003-06, Ron Kolbe, Director • Building and Planning, re: Mr. Pa
Pobega Kennel Application. i
c) Report No. BD 2003-07, Ron Kolbe, Director of Building and Planning, re: Bill 124
Building Code Statute Law Amendment Act, 2001, Update #2.
11. IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter.
b) Jennifer Zieleniewski, CAO, re: Personnel Matter.
12.ADJOURNMENT:
0
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COMMITTEE OF THE WHOLE MEETING
Wednesday, April 23, 2003
6. CORRESPONDENCE:
n) The Corporation of the Town of Midland, re: EDC Presentation — Simcoe County
District School Board and Simcoe Muskoka Catholic District School Board.
7. FINANCE, ADMINISTRATION AND FIRE:
d) Marilyn Pennycook, Clerk, discussion re: Respecting Smoking in Workplaces,
deferred from April 16, 2003 Council meeting.
CX
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Deputation by Severn Sound Environmental Association to the
Council of the Township of Oro- Medonte on April 23, 2003
On the proposed expansion of the NVCA within the Township
Your Worship, thank you for the opportunity of addressing Council. The purpose of this
deputation is to provide Council with the SSEA perspective on the report of April 8, 2003 and
subsequent debate and meetings that must have taken place prior to the report.
My letter of January 31, 2003, provided in previous Council agendas, provides assessment of the
capabilities and value of the SSEA to the Township and the Severn Sound watershed. The
impression that Council must have from the Conservation Authority proposal is that the Severn
Sound portion of the Township is somehow unprotected or neglected. The SSEA is not a
Conservation Authority it is a partnership of municipalities and government agencies working
together for the protection and well being of the Severn Sound area. The focus of the SSEA is
the Severn Sound watershed and as such the area of the Township located within the watershed is
well served by that focus. The Severn Sound Remedial Action Plan was developed and
implemented throughout the Severn Sound area in the absence of a Conservation Authority.
The SSEA provides many of the features listed in the Report to Council to all the municipalities
in the area. In addition, we work closely with the provincial and federal agencies which have
jurisdiction in the absence of a Conservation Authority. We also work closely with other
environmental agencies and landowner groups for the betterment of the Severn Sound area.
The Severn Sound Environmental Association is presently providing:
• planning strategies on a watershed and subwatershed basis
• support to land stewardship efforts in the Severn Sound area
• monitoring (with our partners) of the Severn Sound ecosystem, including conditions of
site plan approval that were contributed to by SSEA and that relate to environmental
matters
• comments on various marine construction projects to the regulatory agencies
• assistance to municipalities in dealing with new environmental responsibilities and in
getting the maximum benefit out of provincial and federal agencies where their
jurisdictions apply.
• plan review to local municipalities and the County and District Municipalities on
environmental aspects of development proposals
I urge Council to carefully consider their decision on extending jurisdiction. Needless and
destructive competition would result from two organizations with so much overlap and yet so
much potential for cooperation between our respective areas.
Prepared by Keith Sherman, Coordinator, Severn Sound Environmental Association
Innovative Perspectives
P.O Box 2172,
Orillia, Ontario L3V 6SI
MEMO
April 16, 2003
To: Mayor and Council
The Township of Oro-Medonte
From: Julie Scott
Innovative Perspectives
Subject: Fire and Emergency Services Department Master Plan
DRAFT Documents
Please find attached the DRAFT Analysis and Recommendation documents for
the Fire and Emergency Services Department Master Plan.
In preparation for my presentation to the Committee of the Whole on April 23, it
may be helpful for you to review this material in the following order. The key or
summary documents are:
• Analysis Overview
• Analysis of Needs Summary
• Risk Analysis Summary
• Recommendations
The supporting documents are the Risk Analysis by Station for stations 1-6
(which also includes the Fire Prevention Public Education and Staffing
summaries) and the Analysis of Needs Chart. These can be used as reference
materials along with the background data (provided earlier by the Deputy Chief)
in the Master Plan binder.
It has been a pleasure to work with on this project with the Fire and Emergency
Services Department and other municipal staff, and I look forward to presenting
these documents on the 23rd.
Attachments
Providing services in Human Resources Development and Performance Management
Voice (705) 325-6859 Fax (705) 325-0672 e-mail nifl1q2q@ftflS2q2,=
Oro- Medonte Fire and Emergency Services Department
Master Plan
Index of Analysis and Recommendations
1. Recommendations
2. Analysis Overview
3. Analysis of Needs Summary
4. Risk Analysis Summary
5. Risk Analysis By Station
• Station 1, Shanty Bay
• Station 2, Hawkestone
• Station 3, Horseshoe
• Station 4, Rugby
• Station 5, Warminster
• Station 6, Moonstone
• Fire Prevention and Public Education (all stations)
• Staffing Summary (all stations)
6. Analysis of Needs Chart
Fire and Emergency Services Department
Master Plan
Recommendations
This document is presented in four components. The Recommendations were
developed by a working committee that consisted of the Chief, Deputy Chief and
the Consultant, who also lead the Analysis portion of the Master Plan.
The four components are:
1. Recommendations for Bylaws and SOG's (page 2)
Recommendations focus on Municipal by -laws and Standard Operating
Guidelines that direct the day -to -day management and operations of the
Fire & Emergency Services Department.
2. Recommendations Emanating from The Risk Analysis and
The Analysis of Needs (pages 3 -12)
References the ten categories assessed in The Risk Analysis and
addresses the needs identified in The Gap Analysis. The categories are:
• Community
• Growth
• Emergency Response
• Fire Stations
• Water
• Roads
• Communications
• Tourism
• Fire Prevention and Public Education
• Staffing
3. Prioritized Summary (page 13)
Provides a listing of the recommendations in prioritized sequence.
4. Financial and Human Resource Implications Summary
(page 14)
Highlights the recommendations that will impact capital forecasts and
human resources requirements.
Oro - Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
By-laws and SOG Development and Amendment
It is recommended:
That Municipal bylaws and Standard Operating Guidelines be developed or
amended as outlined in the Analysis of Needs.
Reference:
Analysis of Needs page 3
Ciro-Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
Kel T I► ty]L,Ik TI
Residential, commercial, industrial, institutional and assembly occupancies were
addressed through the background data collection and analysis process. It was
determined that although the minimum required inspections are being performed
(e.g. schools, community halls, hotels and those by request or complaint) this is
based on the previous requirements up to and including 2001. In 2002 there
were adjustments and enhancements made to the guidelines regarding the
minimum standards (e.g. fireground staffing and Fire Prevention and Public
Education requirements). These changes will have to be addressed to ensure
the minimum level of service is now being met and will continue to be met in the
future.
It is recommended:
1. That the Corporation determine its' options when establishing the level of
service to be provided by the Fire and Emergency Services Department.
This determination should include, but not be limited to the assessment of
the following information:
• Risk Analysis by Station e.g. response times, station versus incident
proximity etc.
• Fire Protection and Prevention Act (which includes OFM)
• Guidelines regarding Fire Prevention and Public Education
• Budgetary considerations e.g. business case
2. That the Corporation give consideration to a business registration or
licensing process to identify new and ongoing commercial and industrial
activity in the community. This would provide an information base and
assist the Fire & Emergency Services Department in determining
response needs relative to these types of activities.
Reference:
Risk Analysis Summary of Analysis by Station page 4
Oro - Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
Eel U Oy AT I i I
2001 Census data indicates a 9% increase in Oro-Medonte population since
1996. The actual and projected economic and community growth of the
Township highlights the need to continually monitor these trends and their impact
on the Fire and Emergency Services Department.
It is recommended:
That the data compilation and tracking systems developed for this document,
continue to be maintained to ensure currency of essential information regarding
growth and it's impact on the Fire and Emergency Services Department. This
information would include, but not be limited to:
• Emergency Response effectiveness and efficiencies based on the
Risk Analysis
• Fire Prevention and Public Education Programs
• Planning and Development
• Aging Population
• Personnel Training
• Apparatus and equipment
• Infrastructure (water, roads etc)
• Seasonal residents
• Cost per capita and activity based costing
• Tourism
Reference:
Risk Analysis Summary of Analysis by Station pages 6
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations 4
DRAFT April 3, 2003
EMERGENCY RESPONSE
During the collection of background data for this Master Plan, a comprehensive
digital tracking system was developed to determine the emergency response
capabilities and limitations of the Fire & Emergency Services Department.
Through this process, efficiencies and deficiencies were identified which
highlighted the usefulness of the tracking system for monitoring future activity.
It is recommended:
That the monitoring process, continue to be updated to include any future
enhancements to the digital tracking system and to ensure that this essential
information is kept current.
Reference:
Risk Analysis Summary page 6
Oro - Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
FIRE STATIONS
Oro-Medonte Fire and Emergency Services has five fire stations that are
generally well situated for the response areas they serve. The sixth fire station in
Moonstone is considered to be inadequate and poorly located. Through the Risk
Analysis process, it was determined that some stations have long distances to
travel for a large percentage of their calls, while other stations have difficulty with
personnel availability. These factors, combined with the actual and projected
economic and community growth, have highlighted the need for an additional
station.
It is recommended:
1. That the Moonstone Fire Station be considered for relocation in 2004 and
that the 5 year capital forecast be amended accordingly.
2. That the 5 year capital forecast be amended to accommodate the
upgrades identified in the Risk Analysis by Station and the Analysis of
Needs with regard to station improvements.
3. That the long range strategy for the delivery of Fire and Emergency
Services include an amendment to the 5 year capital forecast for the
allocation of provisions for the construction of an additional Fire Station at
Line 7 North and Highway 11.
Reference:
Risk Analysis Summary page 7
Analysis of Needs Chart pages 12 through 15
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
Fire protection water supply is a component of the Fire and Emergency Services
that requires review and ongoing monitoring. As with other natural resources,
the quantity of water for this purpose needs to be taken into consideration when
assessing the impact of economic and community growth. Through the Risk
Analysis portion of this Master Plan the need for a more in depth strategy
highlighted. This will require the department to pursue a variety of options to
ensure that an adequate supply of water for fire protection is available for the
future.
It is recommended:
1. That the fire protection water supply strategy and mapping be enhanced to
ensure there is an adequate year round water supply throughout the
township.
2. That the Public Works Department develop procedures to ensure hydrants
are cleared and maintained to the appropriate standards.
3. That formalized agreements be made with the cities of Barrie and Orillia
for the use of their border hydrant systems.
4. That locations be identified for the installation of dry hydrants where
appropriate, and that the 5 year capital forecast be amended to include
provisions for the installation of these dry hydrants.
5. That the Fire and Emergency Services Department identify potential
partnerships with private land owners for use of water for the purpose of
fire protection throughout the township. Partnership agreements should
include but not be limited to:
• Source accessibility
• Year round volume /flow rate availability e.g. dry hydrants
• Station response requirement (e.g. water availability and
associated risks etc.)
• Ministry of Natural Resources and other authorization
• Consultation with agencies e.g. school boards
• Consultation with private industry
Reference:
Risk Analysis Summary page 7
Oro- Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
Throughout the Master Plan analysis process, roads were reviewed with regard
to incident response time and potential risks with regard to the delivery of fire and
emergency services.
It is recommended:
1. That the Public Works Department 5 year capital forecast be amended in
2003 to include provisions for the opening of Windfield Drive.
2. That in conjunction with Public Works, the Fire and Emergency Services
Department, review the feasibility of connecting Simcoeside to the Village
of Hawkestone and the extension of Line 1 to Ridge Road.
3. That the corporation continues to allocate funds toward the upgrading of
un-assumed roads as it relates to Fire and Emergency Services protection
for the community.
4. That the corporation advise all private roadway associations of the
required road maintenance standards with regard to Fire and Emergency
Services protection for their communities.
5. That the Fire and Emergency Services Department identify the roads
within the Township where response times are hindered due to street/road
name confusion, and that staff be authorized to bring forward a report with
it's recommendations to resolve these issues.
6. That the corporation be encouraged to keep communications open with
the Province and the County of Simcoe with regard to capital projects as it
relates to their road networks.
Reference:
Risk Analysis Summary page 5
Risk Analysis By Station pages 11,12 or 13
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
COMMUNICATIONS
During the data collection and analysis process it was determined that there were
two areas of concern regarding communications. They are: the use of 4 party
party-lines and their lack of efficiency within the enhanced 9-1-1 service, and the
pager and radio response pocket issues (which will be addressed through
Industry Canada Spectrum Re-deployment Plan effective January, 2004).
It is recommended:
1. That when studies on the Spectrum Management Communication
System are completed, recommendations be presented to Council for
final approval.
2. That the Corporation should lobby the County of Simcoe to contact Bell
Canada in order to change all 4 party party-lines within the Township
to private lines, to ensure that they are capable of interfacing with the
enhanced 9 -1 -1- service.
3. That the Corporation (as an interim measure) provide these users with
alternate emergency numbers which would be promoted through the
corporation newsletter, tax bills and website etc.
Reference:
Risk Analysis Summary page 8
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
59MM
With the Township and Lake Country's promotion of this area as a year round
vacation destination, it is important to continue to measure the impact of this
tourism activity on the Fire and Emergency Services Department.
It is recommended:
That the Fire and Emergency Services Department continue to monitor, assess
and adapt to the effects of the increased road traffic, water activities and
numbers of transient visitors to and through the Township of Oro-Medonte.
Reference:
Risk Analysis Summary page 8
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
10
An important component of the support structure required to assist the
department in preventing incidents, is a sound Fire Prevention and Public
Education Program. In order to meet the needs of a growing Municipality and the
requirements of the Fire Protection and Prevention Act, it is important to embrace
the concept of a proactive vs. reactive approach to public safety.
It is recommended:
1. That a Fire Prevention and Public Education Policy be developed to
comply with the Fire Protection and Prevention Act and that Ministry
Guidelines 02-04-23 and 04-45-12 be addressed through the Establishing
and Regulating by-law.
2. That a Fire Prevention and Public Education Program be developed and
implemented. This program would include, but not be limited to:
• Inspections
• Plans review and other compliances
• Promotion of learning programs that monitor, educate and attempt
to prevent incidents where behaviour and habits can be modified
and/or influenced.
• Promotion of pre-planning and preparedness programs e.g. Pre-
incident Surveys
Reference:
Risk Analysis Summary page 8
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations
DRAFT April 3, 2003
STAFFING
Through the development of the background information for the Fire and
Emergency Services Master Plan, there have been several enhancements to
best business practices and support systems for the department. As well, the
team has identified components within the department that are essential to
providing an appropriate level of service, and recommendations are provided
throughout this document to review and establish levels of service that will meet
the Fire Protection and Prevention Act. Following the establishment of a level of
service, consideration should be given to the impact on the human resources
component with regard to staffing compliment.
It is recommended:
That the Director of the Oro-Medonte Fire and Emergency Services Department
(through the CAO) bring forward a comprehensive staffing report for the approval
of Council.
Reference:
Risk Analysis Summary page 8
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations 12
DRAFT April 3, 2003
jaiarej
Outlined below is the suggested priority sequence for implementation of
recommendations.
High Priority — Short Term
• Determine Level of Service
• Review Staffing Needs
• Relocation of Moonstone Fire Station
• Road openings
• Road name modifications
High Priority —Long Term
• New Fire Station on Line 7 North at Highway 11
• Business Registration Program
Operational
• Fire Protection Water Strategy
• Communications issues
• Fire Station upgrades
• Growth related monitoring and strategies
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations 13
DRAFT April 3, 2003
FINANCIAL IMPLICATIONS SUMMARY
It is recommended:
That the 5 year capital forecast be amended to address the recommendations
under:
• Community — impact due to changes in level of service
• Growth, Emergency Response and Tourism — costs associated with data
collection and maintenance
• Emergency Response — costs associated future enhancements
• Fire Stations — costs associated with upgrades and construction
• Fire Protection Water Supply — costs associated with upgrades
• Roads — costs associated with upgrades
• Communications — costs associated with upgrades
• Fire Prevention & Public Education — costs associated with programs
• Staffing — costs associated with implementation of Human Resources
Development Strategy.
HUMAN RESOURCE IMPLICATIONS SUMMARY
It is recommended:
That consideration be given to the impact on regular human resources and
staffing hours, as a result of the following:
• By-laws and SOG development and amendments
• Community — determination of level of service and business
registration/licensing
• Growth, Emergency Response and Tourism — data maintenance and
monitoring
• Water Supply — development and implementation of strategy
• Fire Prevention & Public Education — development and implementation of
programs
• Staffing — development of Human Resources Development Strategy
DRAFT UPDATE........ APRIL 3, 2003
Oro-Medonte Fire and Emergency Services Master Plan — Recommendations 14
DRAFT April 3, 2003
Analysis Overview
The Analysis for the Oro - Medonte Fire and Emergency Master Plan is in two parts.
• Analysis of Needs (Summary and Chart)
• Risk Analysis (Summary and "By Station" Breakdown)
These sections provide insight into the strengths and weaknesses of the department and
lay the groundwork for planning strategies and other requirements, based on the growth
of the municipality and the areas of potential risks.
The Oro - Medonte Fire and Emergency Services Department has compiled
comprehensive background information regarding its services, using the "Guidelines on
Municipal Fire Protection" as set out by the Ministry of Public Safety and Security.
Where there was a lack of guideline or a guideline that did not apply to this department,
additions and omissions were made using common sense and good reasoning.
Through this process, the requirements of the terms of reference for this Master Plan
have been addressed and the document gives a clear and accurate picture of the
department's current situation. The historical data represented in this Master Plan
covers a period of 5 years 1997 — 2001 inclusive. This ensures that "spikes" in statistics
were neutralized and also provides a 5 year database for future monitoring of services
for effectiveness and efficiencies.
Following the compilation of data, a Working Committee was formed to review and
analyze the information. The committee consisted of the Chief, Deputy Chief, Research
Assistant (who also worked on the background compilation) and two members from the
Office of the Fire Marshal. The process was facilitated by me, Julie Scott of Innovative
Perspectives; the independent consultant that was contracted to carry out the analysis.
My observations:
With an administrative team consisting of the Chief, Deputy Chief and Technical Support
Person; all of the management responsibilities for the Fire and Emergencies Services
Department are carried out from the headquarters on Line 4 North at Horseshoe Valley
Road. Generally speaking, the department is an efficient and effective operation,
however there is an urgent need for additional full time support in the areas of Training
and Development, and Fire Prevention and Public Education.
The six fire stations located throughout the township, provide protection through a
volunteer fire fighting staff of 94 as of 2001 (approximately 16 per station) including
District Fire Chiefs, Captains, and Trainers /Facilitators for each station. With an average
response time (including all types of calls) 1997 — 2001 of 11 minutes 57 seconds, the
volunteer personnel carry out their responsibilities in a timely and efficient manner.
Most of the stations are well situated and are generally in good condition, however the
township will have to address the inadequate condition and location of the Moonstone
Station.
Oro - Medonte Fire and Emergency Services Department Master Plan — Analysis Overview
Draft April 3.03
The increased number of incidents along the Highway 11 corridor has had a significant
impact on the Shanty Bay and Hawkestone Stations. Based on the statistical data
gathered for this Master Plan, there is a definite need for a new fire station to be located
close to highway 11, and centrally situated. E.g. Line 7 North
The Risk Analysis portion provides information regarding the properties and areas of the
township that have a higher rate of incident or present a potentially higher level of risk
with regard to loss of life and property. This "station by station" breakdown emphasizes
the need for the department to enhance the support mechanisms that will ensure the
continued effectiveness of the Fire and Emergency Services Department. Fire
Prevention Public Education, and Training and Development are two such areas.
While compiling the comprehensive background information, the department also put in
place many highly effective tracking systems that have already provided efficiencies in
monitoring the level of service and producing the related reports and documents.
These systems were developed using historical data from 1997 — 2001, and the Chief
and Deputy Chief have already reaped the benefits of this data base, through their ability
to quickly access computerized information that was previously only available to them in
manual form e.g. incident response analysis, personnel and training records etc. This
has also provided the Oro-Medonte Fire and Emergency Services Department with a
technological edge that will soon be required under a new efficiencies program
(Municipal Fire Protection Information Survey) currently being carried out through the
Office of the Fire Marshal.
In conclusion:
It has been my pleasure to work on this project with Paul Eenhoorn as Chief, Joe Casey
as Deputy Chief, Harold Daynard as Research and Technology Assistant and Lynn
Burness as Technical Support Person. In my sessions with this core group, as well as
the Volunteer Fire Fighters, I found a group of dedicated men and women who are
committed to the safety of their community. I would like to acknowledge their
enthusiasm and input into the development of the Master Plan. Finally, I would like to
thank the Master Plan Steering Committee and also the Township Administration Staff
for providing their support and assistance to me throughout my involvement in this
project.
Respectfully submitted by:
Julie Scott
Innovative Perspectives.
DRAFT ONLY .......... UPDATED April 3, 2003
Oro-Medonte Fire and Emergency Services Department Master Plan — Analysis Overview 2
Draft April 3.03
Analysis of Needs Summary
The Analysis of Needs document identifies areas where the Fire and Emergency
Department has met, exceeded or has a gap regarding:
• Standards
• Legislation or guidelines
• Procedures or best practices
• Level of service
In order to develop criteria for analyzing the data, the working committee chose a format
that would provide a basis for comparison. Because the Ministry Guidelines were used as
the basis for gathering the data, it was decided that the same document would be
appropriate as the baseline comparator. In addition, the following standards, legislation
and bylaws were used:
Federal Legislation
• Criminal Code
• Canada Explosives Act
• Industry Canada Radio Standards
Provincial Legislation
• Ministry of Labour
• Ministry of Transportation
• Workplace Safety and Insurance Act
• Occupational Health and Safety Act
• Provincial Offences Act 1990
• Highway Traffic Act
• Health and Safety Guidelines for Ontario's Fire Services (Section 21)
• Municipal Act
• Ontario Building Code
• Ontario Electric Safety Code
• Technical Standards and Safety Authority
Municipal Legislation
• Bylaws
• Standard Operating Guidelines
• Contracts and Agreements
National Fire Protection Association (NFPA)
Underwriters Laboratories of Canada (ULC)
Office of the Fire Marshal
• Fire Services Standards
• Fire code
• Fire Protection and Prevention Act
Oro- Medonte Fire and Emergency Services Department Master Plan
Analysis of Needs Summary — Draft April 3.03
This portion (the Analysis of Needs Summary) highlights the areas of the operation that
are identified as having gaps or weaknesses. The Analysis of Needs Chart shows
detailed information regarding the gaps, as well as those areas where the department
exceeds the requirements. The categories for this component of the analysis are found in
the background data sections two (2) through seven (7). They are as follows:
Administration
Recruitment, Retention and Promotion:
The current recruitment practices for Volunteer Fire Fighters are primarily based on the
Chief's knowledge and expertise, and appear to meet the basic needs of the department.
An 11 % turnover rate 1997 to 2001 (or 2% per year) indicates that those who join, tend to
stay, but there is no formal recruitment program in place beyond word of mouth and the
posting of openings at local businesses. Some stations struggle to maintain the minimum
desired compliment of 16 fire fighters because of the lack of potential recruits in the
station area, while others have a waiting list. These situations could be balanced out with
the implementation of a formal recruitment program.
There is no formal exit interview procedure in place either, but the Chief and Deputy Chief
do gather the appropriate information when a fire fighter is leaving the department.
Through this information, they have developed a good understanding of the
usual /common reasons why a fire fighter would leave e.g. moving from the area, taking a
full time fire fighting position etc. A more formal approach could provide valuable insight
for the development of a recruitment attraction program.
Dispute Resolution:
Ministry guidelines are met through the municipal policies and procedures (as well as the
union contract) but there is no Standard Operating Guideline (SOG) for dispute resolution.
In addition, the current procedure used for the VFF relies primarily on verbal
communication and should be more formalized.
Office Space:
Although most of the stations have "some form" of office space, few have an area large
enough to allow for the paperwork requirements of the District Chiefs and Captains.
Oro- Medonte Fire and Emergency Services Department Master Plan 2
Analysis of Needs Summary — Draft April 3.03
Bylaws:
There were some bylaws that were either lacking in detail, out dated or non-existent with
regard to the Fire and Emergency Services Department operation. They are:
• Current Establishing & Regulating (E&R) Bylaw is outdated because it does not
refer to the Fire Protection and Prevention Act.
• E&R bylaw does not have a policy to address Fire Prevention and Public
Education.
• There has not been an adoption of a fee schedule to coincide with bylaw 99-4
regarding user fees.
Recommendations are required.
Standard Operating Guidelines (SOG's)
Listed below are SOG's that will require some modification and approval.
• 001-1-21 (Pagers) does not address absences due to vacation or illness
• 001 -1 -27 (Training) does not specifically refer to officer training and development
procedures
• 001-1-30 Dispute Resolution does not reflect chain of command procedures
• 001-1-31 (Lost or stolen property) does not reflect the urgency of some situations
that may require verbal vs. written notification
• 004-3-02 (Protective clothing) does not make reference to Section 21
• 004-3-08 (Helmet face shield) does not address the need for eye protection
against communicable diseases
• 011-3-07 (Emergency evacuation) does not have sufficient detail regarding how
personnel will be "accounted for"
• 014-3-02 (Blood and body fluid precaution) does not indicate how gloves and other
equipment are disposed of
• 015 (Carbon monoxide detector responses) forms shown are no longer in use
• 018 (Emergency response situations) does not include a policy regarding who
should and how to deal with the media
The department also develops SOG's on an annual and/or as required basis e.g. Bio-
Terrorism and Fire Investigations.
Recommendations are required.
Oro-Medonte Fire and Emergency Services Department Master Plan
Analysis of Needs Summary — Draft April 3.03
3
Records Management (Baker System)
Operational Data:
As stated in the Analysis Overview, the compilation of the background data required the
comprehensive development and enhancement of best practices and tracking systems.
As a result, the Fire and Emergency Services Department has put in place a database
that can provide easily accessible reports regarding many aspects of the operation. This
does not yet include however, Fire Prevention, Public Education and Inspection
information. As this data is developed, it will further improve the effectiveness and
efficiencies of the department.
Personnel Data:
Personnel files of Volunteer Fire Fighters do not include information and/or status reports
on WSIB claims, or for lost time accidents that are not WSIB related e.g. sports or actual
employment. Fire Fighter exposure to disease or hazardous materials is also not
recorded. Although these are housekeeping issues, this information is extremely
important and should be recorded.
Oro- Medonte Fire and Emergency Services Department Master Plan 4
Analysis of Needs Summary — Draft April 3.03
Fire Stations
Five of the six fire stations are generally well located and in good condition. The
Moonstone facility is inadequate and is not well situated to serve the response area. By
moving the station closer to the Springwater border, the Municipality could eliminate the
Fire Response Agreement (bylaw 94 -75). The department could still access the Mutual
Aid Agreement when required.
Station 3 at Horseshoe Valley is in the best condition, however there is a potential hazard
regarding the evacuation of exhaust fumes. Although other stations have the same
problem from time to time, the issue with Station 3 is that the building has full time staff.
The remaining four stations require various upgrades and expansions to allow for current
and additional apparatus, showers, office space and emergency power. The paving of
parking lots would help with training maneuvers and would also eliminate gravel tracking
into the building.
Recommendations are required.
Oro- Medonte Fire and Emergency Services Department Master Plan
Analysis of Needs Summary — Draft April 3.03
5
Fire Prevention and Public Education
This area of service appears to be the least efficient but is the most important when
developing a strategy to reduce loss of life and property. Due to the lack of time and
human resources that is required for a proactive approach to fire prevention and public
education, the Chief and Deputy Chief have taken a more reactive stance that is based on
priorities.
Public Programs and Learning Materials:
With the exception of the Kiwanis Fire Safety House, which is operated by the Volunteer
Fire Fighters and visits all 7 elementary schools within the township, fire prevention
programs are on an "as requested" basis. There are a wide range of materials and
programs to reach both young and old audiences that are made available through the
Chief, Deputy Chief and some volunteer fire fighters, but only as requested. Although
materials and programs are distributed throughout the year, there is currently no follow -up
or evaluation system in place for these visits. The addition of a staff member to develop
and implement a proactive program would benefit the community and would meet the
requirements of the Fire Protection and Prevention Act (FPPA) e.g. 10 in 10 guideline with
regard to Urban vs Rural Fire Ground Staffing. Given the size and geography of the
township, and the fact that the fire and emergency service is volunteer based, it would
make good sense to be proactive rather than reactive in the approach to Fire Prevention
and Public Education.
Inspections:
The Chief and Deputy Chief also take a prioritized approach to the inspection process.
There is currently no municipal Fire Prevention Policy in place that includes type,
frequency and follow -up of inspection. Annuals are carried out on elementary schools,
halls and hotels within the township but all other inspections are conducted as time
permits or on a request or complaint basis. Another concern is the lack of process or
program in place to accurately identify the number of businesses requiring inspection
within the township. Such a program would not only provide the basis for a proactive
inspection program, but it would also highlight any new businesses and those with
potential hazards. This would in turn address the gap in the Pre - Incident Survey /Plan
process that shows a lack of specific information regarding use and occupancy of
buildings within the township.
Recommendations should be made regarding the required components and
implementation of a proactive Fire Prevention Public Education Program.
Investigations:
An important part of preventing incidents (and fires in particular) is the information
gathered during an investigation following an incident. Although investigations are carried
out when required, there is no policy or SOG stipulating who should conduct it.
Oro - Medonte Fire and Emergency Services Department Master Plan 6
Analysis of Needs Summary — Draft April 3.03
Emergency Preparedness Plan:
Also under the Fire Prevention and Public Education umbrella is the Emergency
Preparedness and Response Plan. Although the plan has been in writing and has been
updated, it has not (to date) been tested.
UPDATE ***This program has now been upgraded by the Provincial Government and is
now called Emergency Management Program. In April of 2003 the Province of Ontario is
expected to adopt "The Emergency Management Act". The Deputy Chief has undergone
the appropriate training and has received the designation of Community Emergency
Management Coordinator. This will supercede any previous legislation regarding
community emergency preparedness.
Oro-Medonte Fire and Emergency Services Department Master Plan 7
Analysis of Needs Summary - Draft April 3.03
Emergency Response
Response Times and Available Personnel:
The need for comprehensive data collection for the Master Plan required the department
to do extensive research into the various components of their emergency response. As a
result, they now have excellent management and tracking systems in place to access
information on response times, personnel on scene, incident frequency, location and type
etc. Having these systems in place will assist the Fire and Emergency Services
Department in addressing the requirements of the upcoming Municipal Fire Protection
Information Surrey currently carried out by the OFM. The purpose of this survey is to
ensure adequate levels of competency and service are met within the department.
Water Supply:
Not all areas of the township have year round water supply for the purpose of fire
protection or reliable year round sources for use by pumpers in the case of an emergency.
There are ways to upgrade the available water sources such as dry hydrants and proper
marking of sites, but there are also a number of privately owned properties that have
excellent sources of water (for this purpose) and access could be negotiated.
Recommendations should be made.
Oro- Medonte Fire and Emergency Services Department Master Plan 8
Analysis of Needs Summary — Draft April 3.03
Trainin
During the background data collection for this document, the record keeping portions of
the training programs and procedures were also moved to a database to enable the
department to readily access information and develop reports. Although computerized
now, this information has (in the past) and continues to require extensive updating and
monitoring to ensure that all firefighting personnel are properly trained and certified as
required by guidelines, legislation, bylaws etc. As indicated in the Analysis Overview,
there is a need for a full time Training and Development Officer to develop and facilitate
training programs, as well as organize and maintain training records.
Recommendations are required.
Oro - Medonte Fire and Emergency Services Department Master Plan 9
Analysis of Needs Summary — Draft April 3.03
Communications
There are no gaps in the communication policies and procedures, however there are
some concerns regarding the enhanced 9-1-1 system and the ongoing use of 4 party-
party lines within the township. This party line system requires a caller to call directly (in
case of an emergency) rather than using the 9 -1 -1 system and is therefore not as efficient.
The issue needs to be address by Bell Canada and or the customer.
Pager and radio reception is effected by non-response pockets. However, the Industry
Canada Spectrum Re-deployment Plan for land mobile equipment (which will come into
effect January 1, 2004) should eliminate these problems
Oro-Medonte Fire and Emergency Services Department Master Plan 10
Analysis of Needs Summary — Draft April 3.03
Risk Analysis Summary
The objective of the Risk Analysis was to gather information regarding the Township of
Oro - Medonte's exposure to potential risk, and to provide a basis for the development of
risk management strategies. The process entailed an in depth "station by station"
analysis of the potential risks within each response area as it relates to the current level
of service, and the identification of those properties in the Township, that are considered
to be in the "high risk" category with regard to:
• Loss of life... human (public and VFF) and livestock or wildlife
• Loss of property... building stock or vacant land and the economic impact
• Reputation... credibility and level of service
• Liability... of the township
Although the Fire and Emergency Services Department provides its' services in a wide
range of situations, definitions are only available for fire related incidents. To ensure all
facets of the departments' services were addressed, the following incidents were also
considered. These incidents are not covered by the same codes and authorities as fire
related incidents, but they must initially be treated with the same cautionary approach
because the severity of the situation cannot be determined until it has been assessed at
the scene. They are:
• Traffic(auto and truck), boating or other incident/accident causing injury
• Hazardous material spills (Hazmat) and Bio- Terrorism
• Medical emergencies
Following are the references to Codes and Authorities regarding "high risk" under the
Ontario Fire Code (OFC), National Fire Protection Association (NFPA) and the Fire
Protection and Prevention Act (FPPA). Also quoted, is a portion of the Guidelines on
Municipal Fire Protection regarding the Simplified Risk Assessment.
The Ontario Fire Code defines high risk as "Extra Hazard"
6.2.5.3 (and supporting documents)
"Where the quantity of combustible material present is such that fires of severe
magnitude may be expected, such as in woodworking, auto repair, aircraft servicing,
mercantile storage areas, warehouses with high -piled combustibles and processes
incorporating flammable or combustible liquids, the occupancy shall be graded as extra
hazard."
NFPA defines high risk in two categories:
"Severe and High Hazard Occupancy"
3.2.3.1. Severe
"Where quantity and combustibility of contents are very high. Fires in these occupancies
can be expected to develop very rapidly and have high rates of heat release."
3.2.4.1 High Hazard Occupancy
"Where quantity and combustibility of contents are high. Fires in these occupancies can
be expected to develop rapidly and have high rates of heat release."
Oro - Medonte Fire and Emergency Services Department Master Plan
Risk Analysis Summary — Draft April 3.03
Fire Protection and Prevention Act
Part 6 Section 18
"For purposes of this Part, fire safety includes, safety from the risk that a fire, if started,
would seriously endanger the health and safety of any person or the quality of the
environment for any use that can be made of it."
Guideline 04.40A.03 Fire Prevention Public Education
Simplified Risk Assessment
Conducting a simplified risk assessment is a practical information gathering and
analyzing exercise intended to create a community fire profile that will aid in identifying
appropriate programs or activities that can be implemented to effectively address the
community's fire safety needs.
As each community is different, the simplified risk assessment and ensuing fire concern
profile will assist in identifying the degree to which these activities are required in
accordance with local needs and circumstances. The simplified risk assessment is
made up of the following components:
• Demographic profile
• Building stock profile
• Local and provincial fire loss profiles
• Information analysis and evaluation
• Priority setting for compliance
• Implementing solutions
Risk Analysis Summary
As highlighted in the Analysis Overview and the Analysis of Needs documents, the Fire
and Emergency Services Department generally meets it's mandate with regard to
emergency response and constructive impact at the scene of an incident. The areas
lacking in efficiencies are those covered by Fire Prevention and Public Education and
Training and Development. These functions are currently carried out in a reactive,
rather than proactive fashion and should now become a focus of the department and the
Township with regard to risk management.
As a result of the background data collection, the department now has a comprehensive
database by which management can assess and monitor the impact of the "at risk"
properties and roadways within the municipality. This combined with a proactive
approach to Fire Prevention and Public Education and Training and Development would
continue to ensure that loss of life and property is kept to a minimum.
Oro - Medonte Fire and Emergency Services Department Master Plan 2
Risk Analysis Summary — Draft April 3.03
The "station by station" analysis was carried out using the following components to
identify the potential risks for each station.
Community:
Review of the building stock to identify those properties that expose the community to
potential risk.
Growth:
The actual and projected residential, commercial and industrial growth.
Emergency Response:
Review of emergency response capabilities for each station.
Fire Stations:
Review of each fire station with regard to location, facilities, equipment and human
resources.
Water:
Location of fire protection water sources in station areas and its proximity to the potential
risks.
Roads:
Review of accessibility and condition of Provincial, County and Municipal roadways and
trails.
Communications:
Review of the communication systems used by the department.
Tourism:
The impact of tourism on the six fire station response areas.
Fire Prevention and Public Education:
Review of Fire Prevention and Public Education programs for the department as a
whole.
Staffing:
Review of staffing requirements by station and the department as a whole.
Following, is a summary of the formal Risk Analysis that was conducted "station by
station ". The information gathered on the many properties and areas of the township
can now provide insight into the planning and monitoring of programs to assist the Fire
and Emergency Services Department in their risk management responsibilities. The
"station by station" breakdown provides detailed information on the municipalities'
exposure to risk based on the criteria set out by the governing authorities (OFC, NFPA,
FPPA).
Oro - Medonte Fire and Emergency Services Department Master Plan
Risk Analysis Summary — Draft April 3.03
3
Community
Each station response area has a mix of residential and commercial buildings, and a
network of major roadways that present a potential risk for fire, medical assist, hazmat
and /or rescue.
Residential
The projected growth in housing developments in several areas of the township will not
create an additional burden for the Fire and Emergency Services Department on its own,
however, the department will have to grow (and keep pace) as the needs of the
community change and population increases.
New homes and home renovations are inspected by the Municipal Building Inspectors
and the Chief and Deputy Chief are required to carry out inspections on solid fuel
burning appliances, fire walls, air duct systems and any other fire related items under the
building code and municipal bylaw 94 -15. All of the above ensures that new
construction will meet the fire safety /prevention requirements of the Ontario Building
Code. The older communities with high- density and multi - residential areas however will
present ongoing challenges for the department. Approximately one half of the calls
handled by Shanty Bay and Hawkestone Stations from 1997 — 2001 were in the
Lakeshore and Ridge Road area. This would indicate that whether the incident occurred
on a property or on a roadway, the density of population in this area was an influencing
factor. The impact of the "aging" population must also be monitored. Of 88 calls
answered by Rugby from 1997 — 2001 approximately 33% were at Big Cedar and
Fergushill Estates, both high- density seniors' communities.
Commercial
As with new residential properties, the new commercial properties within the Township
do not present the challenges that older buildings do. However, commercial properties
as a whole present a wide range of potential risks with regard to loss of life and property.
With industrial parks, pipelines, railways, agriculture and aggregate companies operating
within the Township, each response area has potential risks. With the additional
dangers and risks associated with the transportation of goods through the Township,
incidents involving explosion and /or hazardous materials are a reality for the Fire and
Emergency Services Department. Those incidents that have occurred have been
handled effectively and efficiently, but the department now has the information and the
opportunity to develop preventative programs and policies.
At the other end of the spectrum, there are a number of commercial properties within the
Township that deal more directly with the consumer and in some cases large numbers of
people. These gathering places pose a different challenge for the Fire and Emergency
Services Department with regard to numbers involved and /or the nature of the activities.
Recommendations are required regarding the development of policies and programs
that would prevent incidents where preplanning, monitoring and education can be used
to influence or modify behaviour, habits and practices.
Oro - Medonte Fire and Emergency Services Department Master Plan 4
Risk Analysis Summary — Draft April 3.03
Roadways
There are three provincial highways within the township (Highways 11, 12 and 400) that
provide access to and through the municipality. In the period between 1997-2001 there
were approximately 349 incidents (or 31 % of 1115) along the highway corridors. This
indicates the significant impact these roadways have on the Fire and Emergency
Services Department and the services they are required to provide. The volume of
traffic and hence the number of incidents on Highway 11 in particular has significantly
increased in the five year period (97-01) and this increase has highlighted the issues
involved in reaching the scene efficiently e.g. travel time to the highway. Travel times
can be further extended because the location of incidents on Highways 11 and 400 may
also require the responding fire fighters to travel north to an overpass that will take them
into the southbound lanes in order to reach the scene.
The element of risk however, does not so much lie in the volume of traffic, but in the kind
of traffic and the various types of cargo being transported. As with the railways, the
highway transportation of dangerous goods presents a potential risk to the communities
surrounding these highways. It requires the Fire and Emergency Services Department
to ensure that the appropriate programs are in place to prevent or neutralize the effects
of an incident where there is potential for explosion and/or hazardous material spills.
The information gathered through the risk analysis process has provided the department
with the tools to assess and then develop and monitor these programs to safeguard
against such disasters.
The County roads (Penetangueshene, Horseshoe Valley, Ridge, Vasey and Old Barrie
Roads) also have a relatively high number of incidents. The risk along these roads and
in particular Horseshoe Valley Road and Ridge Road is related to volume of traffic and
some seasonal effects.
In the "station by station" breakdown, there is a section regarding roadways and trails.
In this section the Provincial and County roads are noted with respect to individual
stations covering them. There is also mention of the municipal roads and trails. The
only risk factors noted regarding municipal roads were the few areas in the southern
portion of the township that have unopened roads. This situation makes it difficult to
respond to incidents in a timely manner and should be rectified.
Trails throughout the township are generally accessible by some kind of rescue vehicle.
The department has an ATV that operates well throughout most of the year, but the
winter weather conditions render some trails impassible and hinder rescue operations
because of limited access and the lack of a snowmobile.
Recommendations are required.
Oro-Medonte Fire and Emergency Services Department Master Plan 5
Risk Analysis Summary — Draft April 3.03
Municipal Growth
Every response area has approved building lots and therefore, the potential for growth.
This in itself does not present a potential for risk, as was highlighted earlier. However,
the 2001 census data showed that Oro - Medonte has increased its population by 9%
since the 1996 census and that 25% of the total population is over 55 years of age. This
increase in population and specifically the projected senior population will have an effect
on the number of medical assist calls in particular. These calls have already increased
due to the new Tiered Response Program, which requires the Fire and Emergency
Services Department to assist ambulance with medical emergency calls as per the
criteria outlined in section D page 5. The planned expansion of the Airport, Oro - Center
and the industrial parks will also impact the Fire & Emergency Services Department.
Emergency Response Times
This portion of the risk analysis provides the most important information with regard to
risk management. The Township's exposure to risk can now be monitored with regard
to response times and the factors that affect them. By breaking down the total response
time into dispatch, roll out and travel times, the department can now assess its
weaknesses on a "call by call" basis. Information captured in the "Fire Station" section of
the breakdown, compliments this data by providing in depth information on incident
location and numbers on scene, which then gives a full picture for monitoring and
evaluation of service. The current review of the 10 in 10 Guideline by OFM will provide
a standard by which the department can use this data to measure levels of efficiencies.
The 10 in 10 Guideline promotes 10 fire fighters on scene within 10 minutes for a single
family dwelling structure fire, 90% of the time in an urban Fire and Emergency Services
Department.
For purposes of this study, the average response time was calculated on all types of
calls; property fires, pre -fire conditions, public hazards, rescue /extrication and
medical/resuscitator calls. These are the categories used in Section D of the
background materials. With an all station, all call response time at 11 minutes 57
seconds, the department is running at a relatively high level of efficiency, when the
geographic nature of the township and seasonal weather challenges are taken into
consideration.
The risk management issues associated with response times, are related to the dispatch
times and some roll out times.
With the average dispatch time at 3 minutes and 1 second it is twice the acceptable time
of 90 seconds, as set out by NFPA Standard 12 -21. This component of the response
time is not directly managed by the Chief and Deputy Chief, but is handled by Barrie Fire
Control. Discussions have already been initiated to address the issue.
The roll out times can be managed through ensuring that fire fighters are available
throughout the day, night, weekdays and weekends. By tightening up the recruitment
process (consideration of work and shift commitments) the Chief and Deputy Chief can
ensure that adequate numbers are available.
Oro - Medonte Fire and Emergency Services Department Master Plan 6
Risk Analysis Summary — Draft April 3.03
Fire Stations
Risks regarding the fire stations are related to location of the station, its condition and
whether or not it has a constructive impact on the area it serves. The information
gathered and analyzed in this portion of the risk analysis, provides insight into the
numbers on scene, location and type of incident, response accessibility and the
condition of the apparatus.
All stations, with the exception of one, are generally well situated for the response area
they serve. The Moonstone Station however, is inadequate and poorly located. The
current location requires the township to have a Fire Protection Agreement with the
Township of Springwater in order to service the most westerly portions of the area. By
re-locating the station, when it is replaced, the municipality would save $1,000.00 per
incident (minimum) and would have better control over the identified risks in the
response area.
The other response area highlighted during this risk analysis was the Highway 11
corridor that is primarily shared by Shanty Bay and Hawkestone Stations. Shanty Bay
responded to 101 of 263 (38%) incidents along the corridor from 1997 - 2001 and
Hawkestone responded to 108 of 252 (42%) in the same period. The remaining calls
were relatively close to each station, showing a high demand for services in the
immediate areas as well. Statistical data shows that although roll out times are low, the
average travel times are in the high range, showing the effects of long distances to
Highway 11. Response times are also hindered by limited north south access onto the
highway. These figures provide a basis to justify a seventh fire station that should be
located close to the highway and allow for quick access north and south. The proposed
airport expansion and potential growth that would come with it e.g. Oro-Center indicates
that Line 7 would be an excellent location for a new fire station.
Recommendations are required.
Water
There are some risk management challenges associated with the availability of water for
the purpose of fire protection. In particular the areas around Lake Simcoe Regional
Airport and the industrial parks, were identified. Although the department is well
equipped with tankers, the lack of water (for this purpose) could hinder the capabilities of
the fire fighters to contain a serious incident in these response areas. With the tanker
compliment spread throughout the township, it means that any water supply strategy
must take into consideration resources (tanker commitment) and the critical effects of
travel time. Through this risk analysis process, valuable insight has been gained into the
potential water supply both public and private. This has highlighted some areas of the
township where water sources can be upgraded and partnerships can be developed to
ensure that sufficient water is available for fire protection throughout the township.
Recommendations are required.
Oro-Medonte Fire and Emergency Services Department Master Plan
Risk Analysis Summary - Draft April 3.03
Communications
There is limited /low risk associated with the department's communication systems but
there are two areas of concern.
There are several reception pockets throughout the township that effect radio
communications between dispatch and the fire fighters, but this will be addressed when
the new Spectrum Management System is put in place in January 2004.
Secondly, there are still some areas of the township that are serviced by 4 party party -
lines. This requires the caller to dial directly to the Barrie Fire Control Center in order to
report an incident instead of using the enhanced 9 -1 -1 system. It is unknown at this time
as to whether or not all party line customers are aware of this problem (or what Bell
Canada cantwill do regarding the situation).
Recommendations are required.
Tourism
Tourism was included in the risk analysis because of the increasing influence it has on
the numbers of people traveling to and through the township and the fact that the
Township is promoting itself as a year round destination for visitors. The potential for
risk lies in the numbers of visitors traveling on the roads and using the trails year round.
Recommendations are required.
Fire Prevention and Public Education
The risks associated with Fire Prevention and Public Education is primarily due to the
lack of a specific policy that promotes proactive programming for the community. This
component is very important in providing the support structure for the Fire and
Emergency Services Department and can help to reduce the number of incidents.
Recommendations are required
Staffing
Risks associated with staffing issues are related to availability of fire fighters and the
need for a Training and Development Officer and a Fire Prevention and Public Education
Officer. General staffing (fire fighter) needs can be met through the development of a
recruitment program that will ensure adequate personnel are available for each station.
The Training and Fire Prevention and Public Education Officers are required to provide
support and stability to the department.
Recommendations are required. DRAFT ONLY UPDATED .....APRIL 3, 2003
Oro - Medonte Fire and Emergency Services Department Master Plan 8
Risk Analysis Summary — Draft April 3.03
Fire and Emergency Service Department
Master Plan
Risk Analysis By Station
Station # 1 Shanty Bay Area of coverage 8,431 Hectares
Community (see building stock breakdown on page 9, section C of Background)
Exposure to potential risk -
Listed below are buildings and properties that expose the community to a potentially
higher level of risk than normal and could result in death or environmental damage. The
level of risk for incident is related to building /property content or the unknown factors
(e.g. vehicles using highway 11). Emergency response to these incidents could include
Fire, Medical Assist Hazmat and / or Rescue.
• Airport
• Pipeline Compression Stations
Arena
• Marinas
• Industrial Mall (chemical storage and use)
• Covered mall
• Multi residential units
• Retirement Home
• High density of population at waterfront
• Saw Mill
• Highway 11
Wrecking yards
Fireworks (storage and sales)
• Auto refinishing
Auto Repair
Agriculture (chemical storage and use)
Economic Impact
Listed below are those buildings or properties that expose the community to a
potentially higher level of risk and could result in loss of jobs, loss of revenue, loss
of property or loss of tax base. The potential risk is related to building /property
content or the unknown factors (e.g. vehicles using highway 11).
• Commercial and industrial properties
• Arena
• Marinas
• Pipeline Compression Stations
• Airport
• Highway 11
Oro - Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
1
Growth rowth and Population (Community Profile pages 34 - 36)
Based on the Official Plan (1997) the Township of Oro-Medonte is expected to
increase in population by a projected 10,181 over a 20 year period or by 2016. In
1996 the population was 16,698 (Census Canada) and has now increased to
18,315 (2001 Census) or by 9%.
There is no accurate formula (at present) to determine the population by
response area, however statistics have given us some age group data to
consider. Approximately 25% of the total population (18,315) are over 55 years of
age, 32% are under 25, and the remaining 43% are between 25 and 54.
Age Group 2001
0 -4 years = 5.2%
5 — 14 years = 14.5%
15 — 19 years = 7.3%
20 -24 years = 4.9 %
25 — 44 years = 27.0 %
45 — 54 years = 16.5 %
55 — 64 years = 11.6 %
65 -74 years = 7.8 %
75 — 84 years = 5.2%
Age Group 2016
15 — 19 years
20 — 29 years
30 — 34 years
35 — 39 years
40 — 59 years
60 — 69 years
70 — 79 years
80 — 89 years
90 — 99 years
From a risk management perspective the seniors (over 55) and the young people
(under 25) can benefit from strong Fire Prevention and Public Education
programs that would reduce incidents in the future. The current number of
medical assist calls (which will escalate with the tiered response program) is due
in part to the large seniors population and affects some stations more than
others. This type of call will potentially increase as the 45 to 54 group ages.
According to the Community Profile, building permits across the township are in
line with past averages from 1980 to 1996 of 136 per year. From 1997 to 2001
there have been an average of 129 residential building permits, 5 commercial
permits, I industrial permit, 35 multi-dwelling permits per year.
Shanty Bay Highlights
Shanty Bay area has approximately 308 approved residential lots (of which some
are under construction) and I industrial park that is under development.
The current number of approved lots alone does not elevate the level of risk at
this time, but may increase the need for medical/emergency assistance in the
future.
The information highlighted and analyzed above could change dependant upon
the outcome of the Official Plan review in 2003.
Oro-Medonte Fire and Emergency Services Department - Master Plan 2
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Emergency Response - Host Station - Shanty Bay
This is the time frame from a call being received by dispatch through to the
arrival of the first host station emergency vehicle and personnel on the scene of
the incident. This process involves the following:
Dispatch
• call received by dispatch
• dispatch tones out
Assembly and Roll -Out
• assembly at station
• leaving the station and confirming vehicle response (some firefighters will go
directly to the incident in their own vehicle)
Travel
• travel time to scene
• arrival on scene
• Notify dispatch that host station is on scene.
The working committee established the following time lines as being
acceptable:
Dispatch — call received to tones complete 1 'h minutes (as per NFPA Standard 12 -21)
Assembly and Roll -Out — assemble at station and confirm vehicle responding is 5 minutes
Travel / Arrival on Scene — due to the geographic nature, of the township,
seasonal weather conditions and the proximity of an incident to the location of
the station, a standard timeframe cannot be applied.
Oro - Medonte Fire and Emergency Services Department Master Plan 3
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Emergency Response Con't ....
The following charts show the average emergency response times for all Shanty
Bay area calls (1997-2001) including property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls, as outlined in
categories in Section D (pages 3 — 5)
Average Emergency Response Times, 1997-2001
Number of Calls
Total
263
Day
145
Night
118
Weekday
173
Weekend
90
Avg. Dispatch Time
2:49
2:51
2:47
2:41
3:04
Avg. Roll-Out Time
(% under 5 minutes)
2:40
93%
2:57
91%
2:18
96%
2:53
92%
2:15
96%
Avg. Travel Time
6:31
6:44
6:15
6:25
6:41
Avg. Total Response
Time
12:00
12:32
11:20
12:00
11:59
Tones Completed Until on Scene (under 10 minutes, between 10-15
minutes, over 15 minutes), 1997-2001
All Stations Summary
Number of Calls
Average
Day
Night
Weekday
Weekend
Under 10 Minutes
63%
61%
64%
64%
60%
10 & 15 Minutes
32%
31%
32%
29%
36%
Over 15 Minutes
5%
8%
4%
7%
4%
All Stations Summary
Number of Calls
Total
1115
Day
624
Night
491
Weekday
678
Weekend
437
Avg. Dispatch Time
3:01
3:06
2:54
2:57
3:10
Roll-Out Time
(% under 5 minutes)
2:58
88%
3:05
86%
2:49
90%
3:05
85%
2:52
92%
Avg. Travel Time
5:57
5:50
6:08
5:48
6:11
Avg. Total Response
Time
11:57
12:01
11:51
11:50
12:12
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Emergency Response Gon't ....
Associated Risks — Emergency Response Times
- Includes all 1115 calls (1997 — 2001), property fires, pre -fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls.
Shanty Bay
Percentage of Total Calls:
- 23.5 % or 263 calls
Dispatch Times (avg. 2:49):
- all times are over the acceptable 90 seconds, but lower than the all station
average which is 3:01
Roll Out Times (avg. 2:40):
- are all shorter than all station average which is 2:58
Travel Times (avq. 6:31):
- are higher, but within 60 seconds of all station average which is 5:57
Total Response Times (avg. 12:00):
- are in line and within 30 seconds of the all station average which is 11:57
Tones Complete Until On Scene:
- Personnel and Apparatus on the scene within 10 minutes in an average of
63% of all calls
There is no potential risk to the area serviced by Shanty Bay Station, but,
ongoing monitoring should be carried out to review dispatch times that are higher
than the acceptable 90 seconds. Travel times are also high and are due in part
to the number of calls along the Highway 11 corridor. For additional information
regarding travel times see Call Volume Analysis & Proximity to Incident Data on
pages 6 -7.
Ora - Medonte Fire and Emergency Services Department - Master Tian
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
5
Fire Station — Shanty Bay
The following data refers to:
- the location of station with respect to the incidents it responds to
- analysis of incidents by volume and locations
- station personnel — volunteer firefighters
- facilities, apparatus and equipment
Location
Close to:
• designated growth area ( 308 lots)
• older settlement area
• high density population e.g. water front
• saw mill
• easily accessible to the majority of the volunteer firefighters
Not close to:
• airport
• pipeline
• arena
• covered mall
• highway
• marina
Call Volume Analysis
Year Hiahwav 11 Lakeshnrp- Rnad Ridna Rnnri
1997
19
3
10
1998
17
5
10
1999
15
4
5
2000
--2-001
24
3
6
26
4
10
1997-2001
101
19
41
Oro-Medonte Fire and Emergency Services Department - Master Plan 6
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3103
Fire Station - Shanty Bay Con't .....
Location of Incidents
Highway 11, Lakeshore Road and Ridge Road calls account for 161 or 61 %
of the 263 calls (1997 -2001)
the remaining 102 or 39% of calls were throughout the rest of the response
area with the majority being in the village of Shanty Bay, Barrie Terrace and
along the waterfront
Proximity of Station to Incident and Accessibility
• incidents occurring on the Ridge Road, Lakeshore Road and in the Village of
Shanty Bay are easiest to respond to
• incidents on Highway 11 (especially northbound from Penetanguishene Road
to Line 2 and from Line 7 southbound to Penetanguishene Road are the most
time consuming to respond to on the Highway 11 corridor, as well as the area
north of Highway 11 (may need to go North to go South)
• the large number of incidents on the Highway 11 corridor contributes
significantly to a higher travel time because of the distance between the
station and the highway. This can be further complicated by limited access
North and South.
Oro - Medonte Fire and Emergency Services Department - master rian
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
7
Fire Station - Shanty Bay Con't.....
Station Personnel - Volunteer Fire Fighters
Full personnel compliment is 16 volunteer firefighters per station. Through the
recruitment process, measures are taken to maintain full compliment (see page 5,
section A, of Background). The chart below showing the average number of firefighters
on scene is based on all incidents including property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls, as outlined in categories in
Section D (pages 3 — 5).
Station #1 — Host Station (host station firefighters only)
Year # FF's Avg. Dav Niaht WPPk_n2W WguNlronrl
—1-9-97
1-5
— 5
4
6
5
5
1998
16
6
6
7
6 __7
1999
16
6
6
7
7 __6
2000
15
7
6
8
6 —
8
2001
16
6::::�5
7
6 �:=
6
1997-2001 1
:60
5
7�4
1 6
6 of 16 firefighters may or may not be an acceptable level of response based on all calls
(as outlined above) due to the nature of the calls as follows:
• a structure fire is automatically a multi station response ( minimum 2 station
response)
• a burning complaint call can usually be handled by 1 or 2 personnel
• all other calls (carbon monoxide, rescue / medical etc.) are responded to by at least
1 apparatus carrying 1 personnel
Day-time response for Shanty Bay is lower than night-time and weekend, but has
improved over the 5 year period and is not related to the yearly compliment fluctuations.
The number of firefighters on scene are assessed and adjusted by Incident Command
personnel to ensure sufficient firefighters are present as the incident dictates.
Additionally, this information is tracked and monitored on a continuous basis to provide
insight into staffing availability and needs.
Additional information regarding staffing implications will be covered in general by a
portion of this risk analysis addressing staffing issues relative to the whole department.
Oro-Medonte Fire and Emergency Services Department - -Master —Plan 8
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Fire Station - Shanty Bay Con't ....
Facility, Apparatus and Equipment
Facility
• no room for additional apparatus
• no emergency power
• no office space
Apparatus and Equipment
(see section B of the background materials)
OFM recommends front line apparatus (pumper, tanker) be replace every 15 years.
Oro - Medonte reviews apparatus replacement every 20 - 25 years depending on
condition and repair costs.
Based on a 20 - 25 year life span and monitored on an annual basis the following
evaluations have been made regarding replacement of apparatus and equipment.
• Pumper — due for replacement 2016
• Tanker — due for replacement 2008
• Equipment e.g. hose, breathing apparatus etc is replaced as required on an on -going
basis
• Rescue Vans 1 and 2 (with equipment e.g. jaws of life, positive pressure ventilation
fans etc) respond to station 1 incidents
The apparatus is in good working order and there is no need for additions based on
potential risk, projected growth or breakdown. Replacement time frames provide
sufficient time under the capital expenditure policy /procedure that is currently in place.
Equipment is assessed for wear on an on -going basis and replaced as required to meet
applicable standards, needs and circumstances.
Associated Potential Risks — Shanty Bay Fire Station
Station Location
- those areas that are closest to the station, (eg. older settlement areas, waterfront,
etc.) are at less risk then those properties along the highway 11 corridor and north of
Highway 11, due to travel time and highway access
Call Volume Analysis and Incident Location
- there is reason for concern regarding the number of calls along the Highway 11
corridor and in particular the increase in 2000 -2001 as the travel time is elongated for
these calls due to access on and off the highway
Oro- Medonte Fire and Emergency Services Department - Master Plan 9
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Fire Station - Shanty Bay Con't ....
Station Personnel
- response numbers are good based on a database of all calls (structure fires,
burning complaints and medical assist calls etc.) however, this would indicate
the need to maintain a minimum compliment of 16 firefighters to ensure an
average of 6 or 7 on scene
Facility
- lack of emergency power, office space or additional room for apparatus does
not present a potential risk at this time
Apparatus and Equipment
- based on the replacement criteria (standards, needs, circumstances and the
corporate procedures) there is no potential risk with regard to apparatus and
equipment at this time
Oro-Medonte Fire and Emergency Services Department - Master Plan 10
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Water sources for the purpose of fire protection are identified as being used year
round e.g. hydrants" and holding tanks. All other sources are considered static
and may or may not be easily accessible year round e.g. frozen over or not easy
to locate due to snow - cover. Private sources were not included in the mapping
process but some are mentioned in this analysis.
"Hydrants are considered in two categories, credited and non - credited.
• Credited — meets fire flow requirements of minimum 400 gallons per minute
• Non - credited — all others that don't meet the requirement
In addition to these water sources the tankers and pumpers can transport water
quickly to the fire scene and be used until other sources are identified. Mutual
aid can also be accessed if required to supply water.
Locations
Hydrants
• Credited hydrants at Harbourwood
• Non - credited hydrant in Shanty Bay (development behind fire station)
• Permission to use City of Barrie hydrants
Static Water Sources
Pumper Accessible
• Holding tank with dry hydrant at Guthrie School
• Lines 1 & 2 above and below Highway 11 (Gasoline Alley)
• Line 6 at Ridge Road (Oro Station)
• Lakeshore Rd between Lines 5 & 6 (Gull Rock Marina)
Portable Pump Accessible (good & fair sources)
• Gore Road, (behind Napolean Woodstoves)
• Lines 1, 2, 3, 5 above & below Hwy 11 (Gasoline Alley to Guthrie)
• 15/16 Side Road at Lines 3 & 4
• Ridge Road at Line 6 (Oro Station)
• Lakeshore between Lines 5 & 7 (Gull Rock Marina area)
See Map in Section D
Oro - Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
11
Water continued.....
Availability of sources to high risk areas
Readily available to:
• Waterfront and built up subdivisions, Marinas
Not readily available to:
* Airport, Saw Mill, Wrecking yards, Agriculture (barns)
Taking into consideration the following factors:
the lack of water source in the area between Lines 3 & 7 (east of Guthrie
through to Oro Centre) 15/16 Side Road & above Hwy 11, between Hwy 11 &
Ridge Rd from Lines 3 to 7
the difficulties involved in crossing Highway 11 and the kinds of potential
incidents on the highway,
We can conclude that the Fire and Emergency services could experience some
difficulty in containing/fighting a fire at the Airport, Saw Mill, Wrecking Yards or on
some agricultural properties in these areas. This is again complicated by the
travel times to this response area.
Oro-Medonte Fire and Emergency Services Department - Master Plan 12
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
=*.
Fire and Emergency Services need to be able to access all areas of the township
in order to meet the level of services expected and required of them.
Provincial Roads
Highway 11
• difficulty accessing the highway because of the overpasses e.g. may have to
go south in order to go north
County Roads
• in good condition and easily accessible for emergency
Municipal Roads
• Windfields Drive is not a through road, requiring emergency vehicles to
access homes from both ends instead of driving straight through
• Line 1 to Ridge Road is not open ( must travel to Thunder Bridge to access
Ridge Road)
Trail System
• Accessible for most emergency vehicles.
There is a potential for risk relative to loss of life and property due to the difficulty
in accessing some properties where the roads are not open to through traffic.
Oro- Medonte Fire and Emergency Services Department - Master Tian
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
13
Communications
Two-way radio communication is available through emergency vehicles and all
officers.
Volunteer Fire Fighters rely on pagers only (one way communication) until roll out
in the emergency vehicles.
Concerns:
There are some difficulties with pager and portable radio response due in part to
the effects of reception pockets. Spectrum Management, under Industry Canada,
has set a deadline of 2004 for the re-alignment of band width, which will correct
this problem.
In some areas of the township there are still 4 party party-lines which means that
residents must call directly to the Barrie Fire Control Dispatch Center instead of
using the enhanced 9-1-1 system. If the resident dials 9-1-1 they may reach
another dispatch center other than Barrie because of the trunk line system. This
means delays in response while the correct fire department is identified and then
notified. There is currently no information available regarding if or when Bell
Canada will correct this situation.
Only the 9-1-1 vs. call direct issue could pose a potential risk.
Oro-Medonte Fire and Emergency Services Department - Master Plan 14
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
Given that the township is promoting tourism and recreation through its'
brochures, due consideration should be given to the impact any increased
activity will have on the Fire and Emergency Services Department.
In addition to the Parks and Recreation Master Plan (completed 1997) the
Township has completed a Parkland Secondary Study that will be beneficial in
providing further details regarding future direction in tourism/recreation.
Outlined below are the activities that currently take place in the Shanty Bay
response area that can result in potential risk for the township with regard to
hazmat, fire, response times etc. and for medical and public assistance calls
including cold water / ice rescue and remote search and rescue.
• Water front — year round
• Arena — hockey tournaments
• Ball diamonds — tournaments
• Golf
• Cross country skiing
• Agritourism
• Triple Drive-in Theater the area
• Additional use of highways as tourists pass through or stay in
• Increased use of airport
• Lake Country Oro-Medonte Rail Trail
Based on the volume of incidents along Highway 11 corridor there is reason for
concern regarding potential risk, but further monitoring as to where and when the
incidents occur should be carried out before determining the effects of increased
tourism.
DRAFT UPDATE ....... April 3, 2003
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 1 Shanty Bay — Draft April 3/03
15
Fire and Emergency Services Department
Master Plan
Risk Analysis By Station
Station # 2 Hawkestone Area of coverage 6,810 Hectares
community (see building stock breakdown on page 10, section C, of Background)
Exposure to potential risk -
Listed below are buildings and properties that expose the community to a
potentially higher level of risk than normal and could result in death or
environmental damage. The level of risk for incident is related to
building/property content or the unknown factors (e.g. vehicles using highway
11). Emergency response to these incidents could include Fire, Medical Assist
Hazmat and / or Rescue.
• Airport
• Marinas (dryland and waterfront)
• Industrial Parks
• Multi residential units rids
• High density of population at waterfront (public park and private campgrou
with cabins)
• Highway 11
• Agriculture (chemical storage and use)
• Commercial
• Garden Supplies
• Aggregate Haulage
Economic Impact
Listed below are those buildings or properties that expose the community to a
potentially higher level of risk and could result in loss of jobs, loss of revenue, loss of
property or loss of tax base. The potential risk is related to building/property content
or the unknown factors (e.g. vehicles using highway 11).
• Airport
• Commercial and industrial properties
• Marinas
• Highway 11
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Growth and Population (Community Profile pages 34 - 36)
Based on the Official Plan (1997) the Township of Oro - Medonte is expected to increase
in population by a projected 10,181 over a 20 year period or by 2016. In 1996 the
population was 16,698 (Census Canada) and has now increased to 18,315 (2001
Census) or by 9 %.
There is no accurate formula (at present) to determine the population by response area,
however statistics have given us some age group data to consider. Approximately 25%
of the total population (18,315) are over 55 years of age, 32% are under 25, and the
remaining 43% are between 25 and 54.
Age Group 2001
Age Group 2016
0 -4 years =5.2%
15 -19 years
5 —14 years = 14.5%
20 — 29 years
15 —19 years = 7.3%
30 — 34 years
20 — 24 years = 4.9 %
35 — 39 years
25 — 44 years = 27.0 %
40 — 59 years
45 — 54 years = 16.5 %
60 — 69 years
55 — 64 years = 11.6 %
70 — 79 years
65 — 74 years = 7.8 %
80 — 89 years
75 — 84 years = 5.2%
90 — 99 years
From a risk management perspective the seniors (over 55) and the young people (under
25) can benefit from strong Fire Prevention and Public Education programs which would
reduce incidents in the future. The current number of medical assist calls (which will
escalate with the tiered response program) is due in part to the large seniors population
and affects some stations more than others. This type of call will potentially increase as
the 45 to 54 group ages.
According to the Community Profile, building permits across the township are in line with
past averages from 1980 to 1996 of 136 per year. From 1997 to 2001 there have been
an average of 129 residential building permits, 5 commercial permits, 1 industrial permit,
35 multi - dwelling permits per year.
Hawkestone Highlights
Hawkestone has approximately 246 approved residential lots (some of which are under
construction) and 2 industrial parks that is under development.
The number of approved lots does not pose a risk, however the largest of the industrial
parks was inherited through re- structuring and the township had no initial input into its
development. This has left the Fire and Emergency Services Department with many
unknown factors regarding the associated level of risk.
Information highlighted and analyzed above could change based on the outcomes of the
Official Plan review in 2003 or the Hawkestone Secondary Plan.
Oro - Medonte Fire and Emergency Services Department - Master Plan 2
Risk Analysis - Station # 2 Hawkestone — Draft April 3103
Emergency Response — Host Station - Hawkestone
This is the time frame from a call being received by dispatch through to the
arrival of the first host station emergency vehicle and personnel on the scene of
the incident. This process involves the following:
Dispatch
• call received by dispatch
• dispatch tones out
• notify dispatch that host station is on scene
Assembly and Roll -Out
• assembly at station
leaving the station and confirming vehicle response (some firefighters will go
directly to the incident in their own vehicle)
Travel
• travel time to scene
• arrival on scene
• notify dispatch that host station is on scene
The working committee established the following time lines as being
acceptable:
Dispatch — call received to tones complete 1 '/ minutes (as per NFPA Standard 12 -21)
Assembly and Roll -Out — assemble at station and confirm vehicle responding is 5 minutes
Travel / Arrival on Scene — due to the geographic nature, of the township,
seasonal weather conditions and the proximity of an incident to the location of
the station, a standard timeframe cannot be applied
Oro - Medonte Fire and Emergency Services Department - Master Plan 3
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Emergency Response Can't ....
The following charts show the average emergency response times for all
Hawkestone area calls (1997-2001) including property fires, pre-fire conditions,
public hazards, rescue / extrication and medical / resuscitator calls, as outlined in
categories in Section D (pages 3 — 5)
Average Emergency Response Times, 1997-2001
Number of Calls
Total
252
Day
144
Night
108
Weekday
146
Weekend
106
Avg. Dispatch Time
2:53
3:09
2:32
2:43
3:08
Avg. Roll-Out Time
(% under 5 minutes)
2:16
92%
2:18
90%
2:13
94%
2:25
88%
2:04
96%
Avg. Travel Time
5:49
5:33
6:10
5:35
6:08
Avg. Total Response
Time
10:58
11:00
10:55
10:42
11:20
Tones Complete Until on Scene (under 10 minutes, between 10-15 minutes,
over 15 minutes), 1997-2001
All Stations Summary
Number of Calls
Average
Day
Night
Weekday
Weekend
Under 10 Minutes
78%
74%
83%
77%
79%
10 & 15 Minutes
17%
21%
13%
18%
17%
Over 15 Minutes
5%
5%
4%
5%
4%
All Stations Summary
Number of Calls
Total
1115
Day
624
Night
491
Weekday
678
Weekend
437
Avg. Dispatch Time
3:01
3:06
2:54
2:57
3:10
Roll-Out Time
(% under 5 minutes)
2:58
88%
3:05
86%
2:49
90%
3:05
85%
2:52
92%
Avg. Travel Time
5:57
5:50
6:08
5:48
6:11
Avg. Total Response
Time
11:57
12:01
11:51
11:50
12:12
I
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Emergency Response Con't ....
Associated Risks — Emergency Response Times
- Includes all 1115 calls (1997-2001), property fires, pre -fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls.
Hawkestone
Percentage of Total Calls:
- 22.6 % or 252 calls
Dispatch Times (aver. 2:53):
- all times are over the acceptable 90 seconds, but with the exception of the
daytime average of 3:09, times are lower than the all station average of 3:01
Roll Out Times (avg. 2:16):
- are all shorter than the all station average which is 2:58
Travel Times (aver. 5:49):
- are lower, with the exception of the night -time average which is within 5
seconds of the all station average of 5:57
Total Response Times (avg. 10:58):
- lower than the all station average which is 11:57
Tones Complete Until On Scene:
- Personnel and Apparatus on the scene within 10 minutes in an average of
78% of all calls
There is no potential risk to the area serviced by Hawkestone Station. However,
ongoing monitoring should be carried out to review the dispatch times, which are
higher than the acceptable 90 seconds. Travel times are also high and are due
in part to the number of calls along the Highway 11 corridor. For additional
information regarding travel times see Call Volume Analysis and Proximity to
Incident Data on pages 6 -7.
Oro - Medonte Fire and Emergency Services Department - Master Plan 5
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Fire Station - Hawkestone
The following data refers to:
- the location of station with respect to the incidents it responds to
- analysis of incidents by volume and locations
- station personnel — volunteer firefighters
- facilities, apparatus and equipment
Location
Close to:
• designated growth areas (246 lots)
• older settlement areas
• high density — majority of the waterfront
• highway 11 ( majority )
• easily accessible for the majority of the volunteer firefighters
• marina
Not close to:
• airport
• industrial parks
• most agriculture
• gardening center
Call Volume Analvsis
Year Hiahwav 11 Lakeshore Road Ridae Road
1997
21
6
1
1998
12
10
4
1999
27
8
3
2000
27
9
2
2001
21
9
2
1997-2001
108
42
12
Oro-Medonte Fire and Emergency Services Department - Master Plan 6
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Fire Station - Hawkestone Con't .....
Location of Incidents
• Highway 11, Lakeshore Road and Ridge Road account for 162 or 64% of the
252 calls (1997-2001)
• the remaining 90 or 36% of calls were centered in the village of Hawkestone
and various subdivisions off Lakeshore Road and Ridge Road ( including
eight mile point area )
Proximity of Station to Incident and Accessibility
• incidents occurring on Ridge Road and in the village of Hawkestone and most
sections of Highway 11 are easiest to respond to
• incidents on Woodland Drive are the most time consuming
• incidents on the Highway 11 corridor, in particular southbound lanes from
Memorial Ave. to Line 11 require additional travel time (may need to go north
to go south)
Oro-Medonte Fire and Emergency Services Department - Master Plan 7
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Fire Station - Hawkestone Con't .....
Station Personnel - Volunteer Fire Fighters
Full personnel compliment is 16 volunteer firefighters per station. Through the recruitment
process, measures are taken to maintain full compliment (see page 5, section A, of
Background). The chart below showing the average number of firefighters on scene is based
on all incidents including property fires, pre -fire conditions, public hazards, rescue / extrication
and medical / resuscitator calls, as outlined in categories in Section D (pages 3 — 5).
Station #2 — Host Station (host station firefighters only)
Year # F.F's Avg. Day Night Week -Day Weekend
6 of 16 firefighters may or may not be an acceptable level of response based on all calls
(as outlined above) due to the nature of the calls as follows:
• a structure fire is automatically a multi station response ( minimum 2 station
response)
• a burning complaint call can usually be handled by 1 or 2 personnel
• all other calls (carbon monoxide, rescue / medical etc.) are responded to by at least
1 apparatus carrying 1 personnel
Day -time response for Hawkestone is lower than night -time and weekend, but has
remained consistent over the 5 year period and is not related to the yearly compliment
fluctuations.
The number of firefighters on scene are assessed and adjusted by Incident Command
personnel to ensure sufficient firefighters are present as the incident dictates.
Additionally, this information is tracked and monitored on a continuous basis to provide
insight into staffing availability and needs.
Additional information regarding staffing implications will be covered in general by a
portion of this risk analysis addressing staffing issues relative to the whole department.
Oro- Medonte Fire and Emergency Services Department - Master Plan 8
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Fire Station - Hawkestone Can't ......
Facility, Apparatus and Equipment
Facility
• no room to accommodate the air boat
• no emergency power
Apparatus and Equipment
(see section B of the background materials)
OFM recommends front line apparatus (pumper, tanker) be replace every 15 years.
Oro - Medonte reviews apparatus replacement every 20 - 25 years depending on
condition and repair costs.
Based on this 20 - 25 year life span and monitored on an annual basis the following
evaluations have been made regarding replacement of apparatus and equipment.
• Pumper — due for replacement 2003
• Tanker — currently being replaced
• Equipment e.g. hose, breathing apparatus etc is sufficient
• Rescue Van 1 is housed at this station (with equipment e.g. jaws of life, positive
pressure ventilation fans etc). In addition to its' own area it responds to Stations 1
and 4 incidents and to a part of Station 5 area, as well as being called upon to
attend /assist anywhere else in the township as required.
• Air boat is housed at this station during the winter months
The apparatus is in good working order and there is no need for additions based on
potential risk, projected growth or breakdown. Replacement time frames provide
sufficient time under the capital expenditure policy /procedure that is currently in place.
Equipment is assessed for wear on an on -going basis and replaced as required to meet
applicable standards, needs and circumstances.
Associated Potential Risks — Hawkestone Fire Station
Station Location
- those areas that are closest to the station (eg. older settlement areas, and most
waterfront) are at less risk than those properties along Highway 11 corridor from
Forest Home, southbound to Line 11, and properties along Woodland Drive and in
Forest Home Industrial Park due to travel time and highway access.
Call Volume Analysis and Incident Location
- there is reason for concern regarding the number of incidents along some parts of
the highway 11 corridor due to the increased travel time in reaching these calls.
Oro- Medonte Fire and Emergency Services Department - Master Plan 9
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Fire Station - Hawkestone Con't ......
Station Personnel
- response numbers are good based on a database of all calls (structure fires,
burning complaints and medical assist calls etc.), however this indicates the need
to maintain a minimum compliment of 16 firefighters to ensure an average of 6 or 7
on scene
Facility
- the lack of room for additional apparatus (particularly the airboat) causes difficulty in
mobilizing the pumper, tanker and rescue van which causes reason for concern
- lack of emergency power does not present a potential risk at this time
Apparatus and Equipment
- based on the replacement criteria (standards, needs, circumstances and the
corporate procedures) there is no potential risk with regard to apparatus and
equipment at this time
Oro- Medonte Fire and Emergency Services Department - Master Plan 10
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Water
Water sources for the purpose of fire protection are identified as being used year
round e.g. hydrants ** and holding tanks. All other sources are considered static
and may or may not be easily accessible year round e.g. frozen over or not easy
to locate due to snow cover. Private sources were not included in the mapping
process but some are mentioned in this analysis.
* *Hydrants are considered in two categories, credited and non - credited.
• Credited — meets fire flow requirements of minimum 400 gallons per minute
• Non - credited — all others that don't meet the requirement
In addition to these water sources the tankers and pumpers can transport water
quickly to the fire scene and be used until other sources are identified. Mutual
aid can also be accessed if required to supply water.
Locations
Hydrants
• Credit Hydrants — permission to use City of Orillia hydrants at borders
Non - credited
• Cedarbrook Crescent (Village of Hawkestone)
Static Water Sources
Pumper Accessible
• Lines 7,9 & 11 (at Lake Simcoe)
• Carthew Bay
• Woodland Drive (multiple locations e.g. lake, pond, creeks)
Portable Pump Accessible (good & fair sources)
• Along lakeshore
• Lines 10,14 & 15 (at lake)
• 15116 Side Road (east Oro)
• Woodland
Ciro- Medontte Fire and Emergency Services Department - Master Plan 11
Risk Analysis - Station #�:2 Mawkestone — Draft April 3/03
Water continued.....
Availability of sources to high risk areas
Readily available to:
Waterfront, built up areas, high density public areas
Not readily available to:
Airport, dryland marinas and the industrial parks
Due to the lack of water along the highway 11 corridor between Lines 7 &15, the
Fire and Emergency Services could have difficulty fighting a fire at the airport and
through to Forest Home. This would include any highway incidents /accidents
and would be further complicated by the difficulties in accessing the highway
because of the overpasses.
In addition, due to the size and type of businesses occupying the Forest Home
Industrial Park e.g. fuel storage, marinas etc, there is a potentially higher level of
risk related to loss of life and property associated with the lack of water in this
area.
Oro- Ntedonte Fire and Emergency Services Department - Master Plan 12
Risk Analysis - Station # 2 Hawkestone — Draft April 3/03
Fire and Emergency Services need to be able to access all areas of the township
in order to meet the level of services expected and required of them.
Provincial Roads
Highway 11
• difficulty accessing the highway because of the overpasses e.g. may have to
go south in order to go north
County Roads
• in good condition and easily accessible for emergency
Municipal Roads
• Responses are hindered because the following roads are not fully
accessible/open
• Road allowance between Simcoe Side and Hawkestone (Lines 10-11)
• Robinson into Lakeshore between Lines 11-12 is not open
• 8th Line is not extended to the lakeshore from Tudhope Blvd
Trail System
* Accessible for most emergency vehicles
There is a potential risk related to loss of life and property due to the difficulty in
accessing some properties where the roads are open to through traffic.
Oro4Aedqnte-Fire and Emergency Services Department - Master Plan
Risik A"ysis - Sta#on # 2 Hawkestone -- Draft April 3/03
13
Communications
Two -way radio communication is available through emergency vehicles and all
officers.
Volunteer Fire Fighters rely on pagers only (one way communication) until roll out
in the emergency vehicles.
Concerns:
There are some difficulties with pager and portable radio response due in part to
the effects of reception pockets. Spectrum Management, under Industry Canada,
has set a deadline of 2004 for the re- alignment of band width, which will correct
this problem.
In some areas of the township there are still 4 party party -lines which means that
residents must call directly to the Barrie Fire Control Dispatch Center instead of
using the enhanced 9 -1 -1 system. If the resident dials 9 -1 -1 they may reach
another dispatch center other than Barrie because of the trunk line system. This
means delays in response while the correct fire department is identified and then
notified. There is currently no information available regarding if or when Bell
Canada will correct this situation.
Only the 9 -1 -1 vs. call direct issue could pot* a potential risk.
tiro- Medonte Fire and Emergency Services Department - Master Plan 14
Risk Analysis - Station # 2 Hawkestone — Draft Aprif 3/03
Tourism
Given that the township is promoting tourism and recreation through its'
brochures, due consideration should be given to the impact any increased
activity will have on the fire and Emergency Services Department.
In addition to the Parks and Recreation Master Plan (completed 1997) the
Township has completed a Parkland Secondary Study that will be beneficial in
providing further details regarding future direction in tourism /recreation.
Outlined below are the activities that currently take place in the Hawkestone
response area that can result in potential risk for the township with regarding to
hazmat, fire, response times etc. for medical and public assistance calls including
cold water / ice rescue and remote search and rescue.
• Water front — year round
• Ball diamonds — tournaments
• Golf
• Agritourism
• Special events park
• Additional use of highways as tourists pass through or sfay in the area
• Increased use of airport
• Lake Country Oro-Medonte Rail Trail
Based on the volume of incidents along Highway 11 corridor there is reason for
concern regarding potential risk, but further monitoring as to whgre and when the
incidents occur should be carried out before determining the effects of increased
tourism.
AOTUPDATE .......April 3, 9003
Oro - Medonte Fire and Emergency Services Department - Master Plan
W16k Analysis - Station # 2 Hawkestone — Draft April 3/03
15
Fire and Emergency Services Department
Master Plan
Risk Analysis By Station
Station # 3 Horseshoe Valley Area of coverage 16,258 Hectares
Community (see building stock breakdown on page 11, section C, of background)
Exposure to potential risk -
Listed below are buildings and properties that expose the community to a potentially
higher level of risk than normal and could result in death or environmental damage. The
level of risk for incident is related to building/property content or the unknown factors
(e.g. vehicles using Horseshoe Valley Road, Penetanguishene Road, Old Barrie Road
and Highway 400 ). Emergency response to these incidents could include Fire, Medical
Assist, Hazmat and I or Rescue.
• Pipeline
• Railway
• High Rise Buildings (condos & resort)
• Simcoe County Forests
• Copeland Forest
• Auto Repair
• Row Housing
• 400 Highway
• Horseshoe Valley Road
• Penetanguishene Road
• Old Barrie Road
• Agriculture (chemical storage and use)
• Aggregate ( storage / haulage
• Garden Center
Economic Impact
Listed below are those buildings or properties that expose the community to a
potentially higher level of risk and could result in loss of jobs, loss of revenue,
loss of property or loss of tax base. The potential risk is related to
building/property content or the unknown factors (e.g. vehicles using Horseshoe
Valley Road, Penetanguishene Road, Old Barrie Road and Highway 400
0 Resorts
• Commercial and industrial
• Pipeline
• Railway
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Growth and Population (Community Profile pages 34 - 36)
Based on the Official Plan (1997) the Township of Oro - Medonte is expected to increase
in population by a projected 10,181 over a 20 year period or by 2016. In 1996 the
population was 16,698 (Census Canada) and has now increased to 18,315 (2001
Census) or by 9 %.
There is no accurate formula (at present) to determine the population by response area,
however statistics have given us some age group data to consider. Approximately 25%
of the total population (18,315) are over 55 years of age, 32% are under 25, and the
remaining 43% are between 25 and 54.
Age Group 2001
0 -4 years =5.2%
5 —14 years = 14.5%
15 -19 years =7.3%
20 — 24 years = 4.9 %
25 — 44 years = 27.0 %
45 — 54 years = 16.5 %
55 — 64 years = 11.6 %
65 — 74 years = 7.8 %
75 — 84 years = 5.2%
Age Group 2016
15 — 19 years
20 — 29 years
30 — 34 years
35 — 39 years
40 — 59 years
60 — 69 years
70 — 79 years
80 — 89 years
90 — 99 years
From a risk management perspective the seniors (over 55) and the young people (under
25) can benefit from strong Fire Prevention and Public Education programs which would
reduce incidents in the future. The current number of medical assist calls (which will
escalate with the tiered response program) is due in part to the large seniors population
and affects some stations more than others. This type of call will potentially increase as
the 45 to 54 group ages.
According to the Community Profile, building permits across the township are in line with
past averages from 1980 to 1996 of 136 per year. From 1997 to 2001 there have been
an average of 129 residential building permits, 5 commercial permits, 1 industrial permit,
35 multi - dwelling permits per year.
Horseshoe Valley Highlights
This area has approximately 1,402 approved residential lots (some are under
construction). All are in the Horseshoe Valley corridor and Edgar area.
The current number of approved lots could elevate the level of risk with regard to
number of calls for all types of incidents. The mix of seniors and young families provides
an excellent opportunity to promote a wide range of Fire prevention and Public
Education programs
Information highlighted and analyzed above could change based on the outcomes of the
Official Plan review in 2003 or the Craighurst Secondary Plan.
Oro - Medonte Fire and Emergency Services Department - Master Plan 2
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Emergency Response - Host Station - Horseshoe Valley
This is the time frame from a call being received by dispatch through to the
arrival of the first host station emergency vehicle and personnel on the scene of
the incident. This process involves the following:
• call received by dispatch
• dispatch tones out
Assembly and Roll -Out
• assembly at station
• leaving the station and confirming vehicle response (some firefighters will go
directly to the incident in their own vehicle)
Travel
• travel time to scene
• arrival on scene
• notify dispatch that host station is on scene
The working committee established the following time lines as being
acceptable:
Dispatch — call received to tones complete 1 '/Z minutes (as per NFPA Standard 12 -21)
Assembly and Roll -Out — assemble at station and confirm vehicle responding is 5 minutes
Travel J Arrival on Scene — due to the geographic nature, of the township,
seasonal weather conditions and the proximity of an incident to the location of
the station, a standard timeframe cannot be applied
Oro- Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3103
3
Emergency Response Con't ....
The following charts show the average emergency response times for all
Horseshoe Galls (1997-2001) including property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls, as outlined in
categories in Section D (pages 3 — 5)
Average Emergency Response Times, 1997-2001
Number of Calls
Total
216
Day
116
Night
100
Weekday
124
Weekend
92
Avg. Dispatch Time
2:47
2:48
2:45
2:41
2:54
Avg. Roll-Out Time
(% under 5 minutes)
4:06
77%
4:26
73%
3:44
82%
4:04
73%
4:09
83%
Avg. Travel Time
5:04
4:44
5:28
4:50
5:24
Avg. Total Response
Time
11:58
11:58
11:57
11:35
12:28
Tones Complete Until on Scene (under 10 minutes, between 10-15 minutes,
over 15 minutes), 1997-2001
All Stations Summary
Number of Calls
Average
Day
Night
Weekday
Weekend
Under 10 Minutes
64%
65%
63%
65%
63%
10 & 15 Minutes
29%
30%
27%
30%
27%
Over 15 Minutes
7%
5%
10%
5%
10%
All Stations Summary
Number of Calls
Total
1115
Day
624
Night
491
Weekday
678
Weekend
437
Avg. Dispatch Time
3:01
3:06
2:54
2:57
3:10
Roll-Out Time
(% under 5 minutes)
2:58
88%
3:05
86%
2:49
90%
3:05
85%
2:52
92%
Avg. Travel Time
5:57
5:50
6:08
5:48
6:11
Avg. Total Response
Time
11:57
12.-01
11:51
11:50
12:12
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Emergency Response Con't ....
Associated Risks — Emergency Response Times
- Includes all 1115 calls (1997 — 2001), property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls.
Horseshoe Valley
Percentage of Total Calls:
- 21.6 % or 216 calls
Dispatch Times (avg. 2:47):
- all times are over the acceptable 90 seconds, but lower than the all station
average which is 3-01
Roll Out Times (avg. 4:06):
- all higher than the all station average of 2:58
Travel Times (avg. 5:04):
- lower than the all station average of 5:57
Total Response Times (avg. 11:58):
- in line with all station average, with weekend average being higher, but within
30 seconds of the all station average which is 11:57
Tones Complete Until On Scene:
- Personnel and Apparatus on the scene within 10 minutes in an average of
64% of all calls
Total response time is in line with all station average but roll out time is much
higher. There is some indication that this is due to the availability of volunteer
firefighters, see pages 8 & 10. Dispatch times are also over the acceptable 90
seconds and should be monitored
Oro-Medonte Fire and Emergency Services Department - Master Plan 5
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Fire Station - Horseshoe
The following data refers to:
- the location of station with respect to the incidents it responds to
- analysis of incidents by volume and locations
- station personnel — volunteer firefighters
- facilities, apparatus and equipment
Location
Close to:
• designated growth areas (1402 lots)
• some resorts
• row housing
• forests
• Horseshoe Valley Road
Not close to:
• Railway
• Penetanguishene Road
• Highway 400
• Old Barrie Road
• some resorts
• Agriculture
• majority of volunteer firefighters
Call Volume Analysis
Year Hiahland Drive Penetanouishene Road Horseshoe Vallev Rd_
1997
13
5
8
1998
10
2
12
1999
4
3
9
2000
58
3
8
2001
17
5
11
1997-2001
102
20
48
Oro-Medonte Fire and Emergency Services Department - Master Plan 6
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Fire Stations — Horseshoe Con't .....
Location of Incidents
• Highland Drive, Penetanguishene Road and Horseshoe Valley Road account
for 78% or 170 calls of the 216 calls ( 1997 — 2001 )
• The remaining 22% or 46 calls were throughout the rest of the response area
with the majority being in the Highland and Sugar Bush subdivisions and
along Old Barrie Road.
Proximity of Station to Incident and Accessibility
• Incidents occurring in the Highland and Sugar Bush subdivisions and the
Horseshoe Valley corridor from line 9 to the entrance to the Horseshoe Valley
Resort are easiest to respond to.
• Those incidents west of the resort are more difficult to respond to due to
the uphill terrain and the seasonal weather conditions. ( this would include most
calls on Penetanguishene Road ). Additionally some portions of Old Barrie Road
are more difficult to access because of travel distance.
Oro- Medonte Fire and Emergency Services Department - Master Plan 7
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Fire Stations — Horseshoe Con't .....
Station Personnel - Volunteer Fire Fighters
Full personnel compliment is 16 volunteer firefighters per station. Through the
recruitment process, measures are taken to maintain full compliment (see page 5,
section A, of Background). The chart below showing the average number of firefighters
on scene is based on all incidents including property fires, pre -fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls, as outlined in categories in
Section D (pages 3 - 5).
Station #3 - Host Station (host station firefighters only)
Year # F.F.'s Avg. Day Niqht Week -Dav Weekend
1997
1 15
4
3
6
3
5
1998
16
4
4
5
4
5
1999
16
4
4
5
4
5
2000
14
4
3
5
4
5
2001
17
5
4
6
5
6
1997 -2001
4
4
5
4
5
4 of 16 firefighters may or may not be an acceptable level of response based on all calls
(as outlined above) due to the nature of the calls as follows:
• a structure fire is automatically a multi station response ( minimum of 2 station
response)
• a burning complaint call can usually be handled by 1 or 2 personnel
• all other calls (carbon monoxide, rescue / medical etc.) are responded to by at least
1 apparatus carrying 1 personnel
Week day / daytime responses are lower than nights and weekends, however the
numbers have remained consistent but some years have been affected by the drop in
the yearly compliment of firefighters.
The number of firefighters on scene are assessed and adjusted by Incident Command
personnel to ensure sufficient firefighters are present as the incident dictates.
Additionally, this information is tracked and monitored on a continuous basis to provide
insight into staffing availability and needs.
Additional information regarding staffing implications will be covered in general by a
portion of this risk analysis addressing staffing issues relative to the whole department.
Oro - Medonte Fire and Emergency Services Department - Master Plan 8
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3103
Fire Station - Horseshoe Con't....
Facility, Apparatus and Equipment
Facility
• No concerns — except for cautionary note regarding exhaust fumes
Apparatus and Equipment
(see section B of the background materials)
OFM recommends front line apparatus (pumper, tanker) be replaced every 15
years. Oro-Medonte reviews apparatus replacement every 20 - 25 years
depending on condition and repair costs.
Based on this 20 - 25 year life span and monitored on an annual basis the
following evaluations have been made regarding replacement of apparatus and
equipment.
• Pumper — due for replacement 2018
• Tanker — has been refurbished and due for replacement 2007
• Ladder Truck — has been refurbished and due for replacement 2016
• Equipment e.g. hose, breathing apparatus etc is sufficient
• Rescue Vans 1 and/or 2 respond to Station 3 incidents (with equipment e.g.
jaws of life, positive pressure ventilation fans etc)
• The cache for Simcoe County Forest fire fighting is kept at Station 3
• All Terrain Vehicle with trailer is housed at this station for use by all stations
• The air boat is housed at this station during off season (spring, summer, fall
The apparatus is in good working order and there is no need for additions based
on potential risk, projected growth or breakdown. Replacement time frames
provide sufficient time under the capital expenditure policy/procedure that is
currently in place.
Equipment is assessed for wear on an on-going basis and replaced as required
to meet applicable standards, needs and circumstances.
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
9
Fire Station - Horseshoe Con't...
Associated Potential Risks — Horseshoe Fire Station
Station Location
- those areas closest to the station i.e. Highland Drive, Cathedral Pines, Sugar
Bush etc. and other subdivisions off of the Horseshoe Valley corridor are at
less potential risk than those areas along Penetanguishene Road, parts of Old
Barrie Road and 15/16 side road and Horseshoe Valley Road west of the
resort entrance due to distance
Call Volume Analysis and Incident Location
there is reason for concern regarding the number of calls along Horseshoe
Valley Road, however monitoring should be carried out to determine the
number of calls west of the resort entrance because of the difficulty involved
in negotiating the steep hills
incidents in the subdivisions surrounding the station are at a much lower risk
because of their close proximity
NOTE: Although there was a spike in calls to Highland Drive in 2000, the
cause has been addressed and corrected
Station Personnel
- response numbers are slightly lower than other stations based on a database
of all calls ( structure fires, burning complaints, medical assist calls etc. ) This
indicates the need to maintain a compliment of at least 16 firefighters and
further review should be given to the staffing requirements based on
availability (shift work and work location etc.)
Facility
no potential risk at this time
Apparatus and Equipment
- based on the replacement criteria (standards, needs, circumstances and the
corporate procedures) there is no potential risk with regard to apparatus and
equipment at this time
Ora - Medonte Fire and Emergency Services Department - Master Plan 10
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Water sources for the purpose of fire protection are identified as being used year
round e.g. hydrants ** and holding tanks. All other sources are considered static
and may or may not be easily accessible year round e.g. frozen over or not easy
to locate due to snow cover. Private sources were not included in the mapping
process but some are mentioned in this analysis.
* *Hydrants are considered in two categories, credited and non - credited.
• Credited — meets fire flow requirements of minimum 400 gallons per minute
• Non - credited — all others that don't meet the requirement
In addition to these water sources the tankers and pumpers can transport water
quickly to the fire scene and be used until other sources are identified. Mutual
aid can also be accessed if required to supply water.
Locations
Hydrants
• credited hydrants are located south side of Horseshoe Valley Rd between
Lines 3 &4 (Highlands and resort area) and 6 & 7 (Sugarbush)
• holding tank with automatic filling system is between Lines 4 &5 south of
Horseshoe Valley Rd (Oro Hills)
• holding tank with automatic filling system is at Bidwell Road, between Line
and Penetanguishene Road ( Simcoe Estates )
• non - credited hydrants at Craighurst and between Lines 3 & 5 (Pineridge on
north side of Horseshoe Valley Road)
• non - credited system at Edgar Center ( Adult Occupational Center)
Static Water Sources
Pumper Accessible
• on Lines 6 & 7 at top and bottom of area
Portable Pump Accessible (good sources)
• Line 7 north and south of Horseshoe Valley Rd (Coulson)
• near Lines 3 & 4 south of Horseshoe Valley Rd (Oro Hills)
• Copeland Forest for forest fire only and only accessible from Ingram Rd.
Oro - Medonte Fire and Emergency Services Department - Master Plan 11
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Water continued...
Availability of sources to high risk areas
Readily available to:
• Horseshoe Valley community, some agriculture, parts of Simcoe County and
Copeland Forests and Simcoe Estates
Not readily available to:
0 Some parts of the railway, most of the agriculture, some parts of the forests
Due to the lack of water it could be more difficult to contain/fight fires in the
following areas:
• from Penetanguishene Road to Line 7 between Bass Lake Side Road and
Old Barrie Road
Oro-Medonte Fire and Emergency Services Department - Master Plan 12
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Fire and Emergency Services need to be able to access all areas of the township
in order to meet the level of services expected and required of them.
Provincial Roads
Highway 400
• good condition and good accessibility off of Horseshoe Valley Rd for Station 3
response area
County Roads
Penetanguishene Road (Highway 93)
• good condition and good accessibility
County Rd 22 (Horseshoe Valley Rd)
• hills can be difficult (particularly in the winter)
County Rd 11 (Old Barrie Rd)
• good condition and good accessibility
Trail System
• Through the Simcoe County Forest
• The only vehicle that can get into the trails is the ATV, which is limited to
summer access only.
The only potential risk, at this time is related to accessing Simcoe County and
Copeland Forest trail systems.
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3103
13
Communications
Two-way radio communications is available through emergency vehicles and all
officers.
Volunteer Fire Fighters rely on pagers only (one way communication) until roll out
in the emergency vehicles.
Concerns:
There are some difficulties with pager and portable radio response due in part to
the effects of reception pockets. Spectrum Management, under Industry Canada,
has set a deadline of 2004 for the re-alignment of band width, which will correct
this problem.
In some areas of the township there are still 4 party party-lines which means that
residents must call directly to the Barrie Fire Control Dispatch Center instead of
using the enhanced 9-1-1 system. If the resident dials 9-1-1 they may reach
another dispatch center other than Barrie because of the trunk line system. This
means delays in response while the correct fire department is identified and then
notified. There is currently no information available regarding if or when Bell
Canada will correct this situation.
Only the 9-1-1 vs. call direct issue could pose a potential risk.
Oro-Medonte Fire and Emergency Services Department - Master Plan 14
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Tourism
Given that the township is promoting tourism and recreation through its'
brochures, due consideration should be given to the impact any increased
activity will have on the fire and Emergency Services Department.
In addition to the Parks and Recreation Master Plan (completed 1997) the
Township has completed a Parkland Secondary Study that will be beneficial in
providing further details regarding future direction in tourism/recreation.
Outlined below are the activities that currently take place in the Horseshoe Valley
response area that can result in potential risk for the township with regard to
response times etc. for medical and public assistance calls including cold water
ice rescue and remote search and rescue.
• Cross Country and Downhill Skiing
• Groomed and un-groomed year round trails (resorts and forests)
• Golf
• Miscellaneous resort activities and events
• Biking
There is some reason for concern regarding the number of incidents along
Horseshoe Valley Road and Penetanguishene Road, however further monitoring
is required to determine the effects of tourism related activities on these figures.
DRAFT UPDATE .........April 3, 2003
Oro-Medonte Fire and Emergency Services Department - Master Plan 15
Risk Analysis By Station - Station # 3 Horseshoe Valley — Draft April 3/03
Fire and Emergency Services Department
Master Plan
Risk Analysis By Station
Station # 4 Rugby Area of coverage 8,290 Hectares
Community (see building stock breakdown on page 12, section C of background)
Exposure to potential risk -
Listed below are buildings and properties that expose the community to a
potentially higher level of risk than normal and could result in death or
environmental damage. The level of risk for incident is related to building/property
content or the unknown factors (e.g. vehicles using Old Barrie Road). Emergency
response to these incidents would include Fire, Medical Assist, Hazmat and or
Rescue.
• 2 mobile home parks
• Agriculture (chemical storage and use)
• Auto Repair
• Auto Wrecking Yard
• Pipelines
• Sawmill
• Woodworking
• Old Barrie Rd
• County Forest
• Bass Lake Provincial Park
• Aggregates (storage and haulage)
Economic Impact
Listed below are those buildings or properties that expose the community to a
potentially higher level of risk and could result in loss of jobs, loss of revenue,
loss of property or loss of tax base. The potential risk is related to
building/property content or the unknown factors (e.g. vehicles using Old Barrie
Road).
• Pipeline
• Mobile home parks
• Aggregates
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Growth and Population (Community Profile pages 34 - 36)
Based on the Official Plan (1997) the Township of Oro - Medonte is expected to increase
in population by a projected 10,181 over a 20 year period or by 2016. In 1996 the
population was 16,698 (Census Canada) and has now increased to 18,315 (2001
Census) or by 9 %.
There is no accurate formula (at present) to determine the population by response area,
however statistics have given us some age group data to consider. Approximately 25%
of the total population (18,315) are over 55 years of age, 32°x6 are under 25, and the
remaining 43% are between 25 and 54.
Age Group 2001
Age Group 2016
0 — 4 years = 5.2%
15 —19 years
5 —14 years = 14.5%
20 — 29 years
15 — 19 years = 7.3%
30 — 34 years
20 — 24 years = 4.9 %
35 — 39 years
25 — 44 years = 27.0 %
40 — 59 years
45 — 54 years = 16.5 %
60 — 69 years
55 — 64 years = 11.6 %
70 — 79 years
65 — 74 years = 7.8 %
80 — 89 years
75 — 84 years = 5.2%
90 — 99 years
From a risk management perspective the seniors (over 55) and the young people (under
25) can benefit from strong Fire Prevention and Public Education programs which would
reduce incidents in the future. The current number of medical assist calls (which will
escalate with the tiered response program) is due in part to the large seniors population
and affects some stations more than others. This type of call will potentially increase as
the 45 to 54 group ages.
According to the Community Profile, building permits across the township are in line with
past averages from 1980 to 1996 of 136 per year. From 1997 to 2001 there have been
an average of 129 residential building permits, 5 commercial permits, 1 industrial permit,
35 multi - dwelling permits per year.
Rugby
This area has approximately 58 approved residential lots (some of which are under
construction).
The current number of approved lots does not pose a risk, but the large seniors
population and its projected increase places additional demands on the services due to
the medical assist calls.
The information highlighted and analyzed above could change based on the outcome of
the Official Plan review in 2003.
Oro - Medonte Fire and Emergency Services Department - Master Plan 2
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Emergency Response — Host Station - Rugby
This is the time frame from a call being received by dispatch through to the
arrival of the first host station emergency vehicle and personnel on the scene of
the incident. This process involves the following:
Dispatch
call received by dispatch
dispatch tones out
Assembly and Roll -Out
• assembly at station
• leaving the station and confirming vehicle response (some firefighters will go
directly to the incident in their own vehicle)
Travel
• travel time to scene
• arrival on scene
• notify dispatch that host station is on the scene
The working committee established the following time lines as being
acceptable:
Dispatch — call received to tones complete 1 'h minutes (as per NFPA Standard 12 -21)
Assembly and Roll -Out — assemble at station and confirm vehicle responding is 5 minutes
Travel / Arrival on Scene — due to the geographic nature, of the township,
seasonal weather conditions and the proximity of an incident to the location of
the station, a standard timeframe cannot be applied
Oro- Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3103
'51
Emergency Response Con't ....
The following charts show the average emergency response times for all calls
(1997-2001) including property fires, pre-fire conditions, public hazards,
rescue / extrication and medical / resuscitator calls, as outlined in categories in
Section D (pages 3 — 5)
Average Emergency Response Times, 1997-2001
Number of Calls
Total
88
Day
47
Night
41
Weekday
64
Weekend
24
Avg. Dispatch Time
3:34
3:39
3:28
3:20
4:10
Avg. Roll-Out Time
(% under 5 minutes)
2:13
94%
1:44
94%
2:48
95%
1:59
94%
2:52
96%
Avg. Travel Time
5:23
1 5:32
5:12
5:18
5:36
Avg. Total Response
Time
11-10
10:54
I
11:28
10:37
12:38
Tones Complete Until on Scene (under 10 minutes, between 10-15 minutes,
over 15 minutes), 1997-2001
All Stations Summary
Number of Calls
Average
Day
Night
Weekday
Weekend
Under 10 Minutes
83%
83%
83_0/6_
86%
75%
10 & 15 Minutes
12%
13%
12%
12%
12%
Over 15 Minutes
5%
4%
5%
2%
13%
All Stations Summary
Number of Calls
Total
1115
Day
624
Night
491
Weekday
678
Weekend
437
Avg. Dispatch Time
3:01
3:06
2:54
2:57
3:10 -
Roll-Out Time
(% under 5 minutes)
2:58
88%
3:05
86%
2:49
90%
3:05
85%
2:52
92%
Avg. Travel Time
5:57
5:50
6:08
5:48
6:11 -
Avg. Total Response
Time
11:57
12:01
11:51
11:50
I
12:12
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Emergency Response Con't ....
Associated Risks — Emergency Response Times
- Includes all 1115 calls (1997 —2001), property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls.
WMI-M,
Percentage of Total Calls:
- 7.8% or 88 calls
Dispatch Times (avq-. 3:34):
- all times are over the acceptable 90 seconds and are substantially higher
than the all station average of 3:01
Roll Out Times,(avq. 2:13):
- although significantly lower during the daytime & weekdays they are in line
with the all station average for nights and weekends. All station average 2:58
Travel Times (avg. 5:23):
- all times are lower than all the all station average of 5:57
Total Response Times (avg. 11:10):
- all times are lower than the all station average of 11:57
Tones Complete Until On Scene:
- Personnel and Apparatus on the scene within 10 minutes in an average of
83% of all calls
There is no potential risk to the area serviced by Rugby Station, but ongoing
monitoring should be carded out to determine the cause of the exceptionally high
dispatch times.
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
k�
Fire Station - Rugby
The following data refers to:
- the location of the station with respect to the incidents it responds to
- analysis of incidents by volume and locations
- station personnel — volunteer firefighters
- facilities, apparatus and equipment
Location
Close to:
• Pipelines
• Agriculture
• All mobile home parks
• Auto repair
• Sawmill
• Majority of Volunteer Firefighters
• Aggregates
Call Volume Analysis
Year Old Barrie Road Bia Cedar Estates Famunhill F-Rfatpm
1997
7
5
4
1998
2
3
1
1999
2
3
3
2000
4
6
2
2001
2
2
1
1997-2001
17
19
11
Location of Incidents
* Big Cedar Estates, Old Barrie Road and Fergus Hill Estates account for 54%
or 47 calls of the 88 calls (1997 — 2001
* The remaining 46% or 41 calls were throughout the rest of the response area
including Forest Home, around Bass Lake and the subdivisions off of Old
Barrie Road.
Proximity of Station to Incident and Accessibilitv
• All parts of the Rugby response area are easily accessible due to the location
of the station and the road network.
Oro-Medonte Fire and Emergency Services Department - Master Plan 6
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3103
Fire Station - Rugby Con't ....
Station Personnel - Volunteer Fire Fighters
Full personnel compliment is 16 volunteer firefighters per station. Through the
recruitment process, measures are taken to maintain full compliment (see page 5
section A of Background). The chart below showing the average number of
firefighters on scene is based on all incidents including property fires, pre -fire
conditions, public hazards, rescue / extrication and medical / resuscitator calls, as
outlined in categories in Section D (pages 3 - 5).
Station #4 - Host Station (host station firefighters only)
a C C !.. A.— naw Niaht Week -Dav Weekend
I CON
1997
R 1 .i . a
14
rte.
5
---1
5
7
5
6
1998
14
7
6
7
6
8
1999
15
6
5
8
6
7
2000
14
7
6
8
7
8
2001 1 13
6
4
7
4
7
1997 -2001
6
5
7
6
7
6 of 16 firefighters may or may not be an acceptable level of response based on
all calls (as outlined above) due to the nature of the calls as follows:
• a structure fire is automatically a multi station response ( minimum 2 station
response)
• a burning complaint can usually be handled by 1 or 2 personnel
• all other calls (carbon monoxide, rescue /medical etc.) are responded to by at
least 1 apparatus carrying 1 personnel.
Week day / daytime responses are lower than nights and weekends, however the
numbers have remained consistent even though the yearly compliment has
declined and is below the preferred 16 firefighters.
The number of firefighters on scene are assessed and adjusted by Incident
Command personnel to ensure sufficient firefighters are present as the incident
dictates.
Additional information regarding staffing implications will be covered in general
by a portion of this risk analysis addressing staffing issues relative to the whole
department.
Oro - Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 4 Rugby- DRAFT April 3/03
7
Fire Station - Rugby Con't ....
Facility, Apparatus and Equipment
Facility
• no room for additional apparatus
• no emergency power
Apparatus and Equipment
(see section B of the background materials)
OFM recommends front line apparatus (pumper, tanker) be replaced every 15
years. Oro-Medonte reviews apparatus replacement every 20 - 25 years
depending on condition and repair costs.
Based on this 20 - 25 year life span and monitored on an annual basis the
following evaluations have been made regarding replacement of apparatus and
equipment.
• Pumper — due for replacement 2016
• Tanker — due for replacement 2016
• Equipment e.g. hose, breathing apparatus etc is sufficient
• Rescue Van 1 responds to Station 4 incidents (with equipment e.g. jaws of
life, positive pressure ventilation fans etc)
The apparatus is in good working order and there is no need for additions based
on potential risk, projected growth or breakdown. Replacement time frames
provide sufficient time under the capital expenditure policy/procedure that is
currently in place.
Equipment is assessed for wear on an on-going basis and replaced as required to
meet applicable standards, needs and circumstances.
Oro-Medonte Fire and Emergency Services Department - Master Plan 8
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Fire Station - Rugby Con't ....
Associated Potential Risks — Rugby Fire Station
Station Location
- Big Cedar Estates, Fergus Hill Estates and properties along Old Barrie Road
are at less risk than properties located in the northwest and southwest
portions of the response area.
Call Volume Analysis and Incident Location
- there is no elevated risk with regard to call volume for this station as the
majority of the calls are located close to the station e.g. Big Cedar, Fergus Hill
and Old Barrie Road.
Station Personnel
- although the station compliment is lower than the desired 16 firefighters, the
numbers on scene are good. However, there is still a need to maintain a full
compliment of 16 to ensure ongoing availability.
Facility
- the lack of emergency power or the additional room for apparatus does not
present a potential risk at this time.
Apparatus and Equipment
- based on the replacement criteria (standards, needs, circumstances and the
corporate procedures) there is not potential risk with regard to apparatus and
equipment at this time.
Oro-Medonte Fire and Emergency Services Department - Master Plan 9
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Water sources for the purpose of fire protection are identified as being used year
round e.g. hydrants** and holding tanks. All other sources are considered static
and may or may not be easily accessible year round e.g. frozen over or not easy
to locate due to snow cover. Private sources were not included in the mapping
process but some are mentioned in this analysis.
**Hydrants are considered in two categories, credited and non - credited.
• Credited — meets fire flow requirements of minimum 400 gallons per minute
• Non - credited — all others that don't meet the requirement
In addition to these water sources the tankers and pumpers can transport water
quickly to the fire scene and be used until other sources are identified. Mutual
aid can also be accessed if required to supply water.
Locations
Hydrants
• Holding tank with automatic filling system at Line 9 and Old Barrie Rd.
Static Water Sources
Pumper Access
• Lines 8, 11& 13 between Old Barrie Rd and 15/16 Side Road
• top of Line 11 (Whibley's Golf Course)
Portable Pump Accessible (good sources)
Lines 9 & 12 at 15/16 Side Rd
Availability of sources to high risk areas
Readily available to:
Woodworking, sawmill, some agriculture, aggregate, some of the County forests
Not readily available to:
Big Cedar Estates, Fergus Hill Estates and some agriculture
Due to the lack of water, it could be more difficult to contain /fight fires in the
following areas:
• north and south of Bass Lake Side Road (cannot access Langmans
Sanctuary)
• Big Cedar Estates (has hydrant system that cannot be used as is) and Fergus
Hill Estates due to lack of access to Bass Lake year round.
Oro- Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Fire and Emergency Services need to be able to access all areas of the township
in order to meet the level of services expected and required of them.
Provincial Roads
County Roads
County Rd 11 (Old Barrie Rd)
• good condition and good accessibility
Municipal Roads
• good condition and good accessibility
• line 13 to Bass Lake not accessible year round
Private and Un-assumed Roads
• There are several private and un-assumed roads in this area that are difficult
to travel at various times of the year e.g. summer with increased
traffic/parking issues and winter due to lack of plowing.
Trail System
• There are several private trails that are used for snowrnobiling only and are
not easily accessible.
There is a potential risk because of the difficulty in accessing some properties
due to un-assumed roads and lack of winter plowing.
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3103
Communications
Two-way radio communications is available through emergency vehicles and all
officers.
Volunteer Fire Fighters rely on pagers only (one way communication) until roll out
in the emergency vehicles.
Concerns:
There are some difficulties with pager and portable radio response due in part to
the effects of reception pockets. Spectrum Management, under Industry Canada,
has set a deadline of 2004 for the re-alignment of bandwidth, which will correct
this problem.
In some areas of the township there are still 4 party party-lines which means that
residents must call directly to the Barrie Fire Control Dispatch Center instead of
using the enhanced 9-1-1 system. If the resident dials 9-1-1 they may reach
another dispatch center other than Barrie because of the trunk line system. This
means delays in response while the correct fire department is identified and then
notified. There is currently no information available regarding if or when Bell
Canada will correct this situation.
Only the 9-1-1 vs. call direct issue could pose a potential risk.
Oro-Medonte Fire and Emergency Services Department - Master Flan
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
WA
Given that the township is promoting tourism and recreation through its'
brochures, due consideration should be given to the impact any increased
activity will have on the fire and Emergency Services Department.
In addition to the Parks and Recreation Master Plan (completed 1997) the
township has completed a Parkland Secondary Study that will be beneficial in
providing further details regarding future direction in tourism/recreation.
Outlined below are the activities that currently take place in the Rugby response
area that can result in potential risk for the township with regard to response
times etc. for medical and public assistance calls including cold water / ice
rescue and remote rescues.
• Trails — snowmobile
• Bass Lake Provincial Park
• Waterfront — year round
• Langman's Sanctuary — year round
• Additional use of county and municipal roads as tourist pass through or stay
in the area
There is no reason for concern regarding the impact of tourism on this area at
this time, but further monitoring of incidents will provide insight into this issue.
DRAFT UPDATE ........ April 3, 2003
Uro-Medonte Fire and Emergency Services Department- Master —Plan 13
Risk Analysis By Station - Station # 4 Rugby— DRAFT April 3/03
Fire and Emergency Services Department
Master Plan
Risk Analysis By Station
Station # 5 Warminster Area of coverage 7,612 Hectares
Community (see building stock breakdown on page 13, section C of background)
Exposure to potential risk -
Listed below are buildings and properties that expose the community to a potentially
higher level of risk normal and could result in death or environmental damage. The
level of risk for incident is related to building /property content or the unknown factors
(e.g. vehicles using highway 12). Emergency response to these incidents could
include Fire, Medical Assist, Hazmat and / or Rescue.
• Mobile home park
• Agriculture
• Railway
• Highway 12
Garden Centre
Economic Impact
Listed below are those buildings or properties that expose the community to a
potentially higher level of risk and could result in loss of jobs, loss of revenue,
loss of property or loss of tax base. The potential risk is related to
building /property content or the unknown factors (e.g. vehicles using highway
12).
• Railway
• Highway 12
Oro - Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Growth and Population (Community Profile pages 34 - 36)
Based on the Official Plan (1997) the Township of Oro-Medonte is expected to
increase in population by a projected 10,181 over a 20 year period or by 2016. In
1996 the population was 16,698 (Census Canada) and has now increased to
18,315 (2001 Census) or by 9%.
There is no accurate formula (at present) to determine the population by
response area, however statistics have given us some age group data to
consider. Approximately 25% of the total population (18,315) are over 55 years of
age, 32% are under 25, and the remaining 43% are between 25 and 54.
Age Group 2001
0 — 4 years = 5.2%
5 — 14 years = 14.5%
15 — 19 years = 7.3%
20 -24 years = 4.9 %
25 — 44 years = 27.0 %
45 — 54 years = 16.5 %
55 — 64 years = 11.6 %
65 — 74 years = 7.8 %
75 — 84 years = 5.2%
Age Group 2016
15 —19 years
20 — 29 years
30 — 34 years
35 — 39 years
40 — 59 years
60 — 69 years
70 — 79 years
80 — 89 years
go — 99 years
From a risk management perspective the seniors (over 55) and the young people
(under 25) can benefit from strong Fire Prevention and Public Education
programs which would reduce incidents in the future. The current number of
medical assist calls (which will escalate with the tiered response program) is due
in part to the large seniors population and affects some stations more than
others. This type of call will potentially increase as the 45 to 54 group ages.
According to the Community Profile, building permits across the township are in
line with past averages from 1980 to 1996 of 136 per year. From 1997 to 2001
there have been an average of 129 residential building permits, 5 commercial
permits, I industrial permit, 35 multi-dwelling permits per year.
Warminster Highlights
This area has approximately 400 approved residential lots (some of which are
under construction).
The current number of approved lots does not pose a risk for fire, but would
increase the need for medical/emergency assistance.
The information highlighted and analysed above could change dependant upon
the outcome of the Official Plan review in 2003.
Oro-Medonte Fire and Emergency Services Department - Master Plan 2
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Emergency Response — Host Station - Warminster
This is the time frame from a call being received by dispatch through to the
arrival of the first host station emergency vehicle and personnel on the scene of
the incident. This process involves the following:
Dispatch
• call received by dispatch
• dispatch tones out
Assembly and Roll -Out
• assembly at station
• leaving the station and confirming vehicle response (some firefighters will go
directly to the incident in their own vehicle)
Travel
e travel time to scene
• arrival on scene
• notify dispatch that host station is on scene
The working committee established the following time lines as being
acceptable:
Dispatch — call received to tones complete 1 '/ minutes (as per NFPA Standard 12 -21)
Assembly and Roll -Out — assemble at station and confirm vehicle responding is 5 minutes
Travel / Arrival on Scene — due to the geographic nature, of the township,
seasonal weather conditions and the proximity of an incident to the location of
the station, a standard timeframe cannot be applied
Oro - Medonte Fire and Emergency Services Department - Master Plan 3
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3103
Emergency Response Con't ....
The following charts show the average emergency response times for all
Warminster calls (1997-2001) including property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls, as outlined in
categories in Section D (pages 3 – 5)
Average Emergency Response Times, 1997-2001
Tones Complete Until on Scene (under 10 minutes, between 10-15 minutes,
over 15 minutes), 1997-2001
Total
Day
Night ; ;
Weekday
Weekend
Number of Calls
148
81
67
88
60
Avg. Dispatch Time
3:09
3:19
2:57
5'
3:08
3:10
Avg. Roll-Out Time
3:24
-
33:28
3.2 3:20
3:38
3:04
(% under 5 minutes)
82%
84%
79%
78%
87%
Avg. Travel Time
6:01
6:05
5:55
6:06
5:53
Avg. Total Response
12:34
12:52
12:12
12:52
12:06
Time
I
Tones Complete Until on Scene (under 10 minutes, between 10-15 minutes,
over 15 minutes), 1997-2001
All Stations Summary
Average
Day
Night
N
kday Weekend
Under 10 Minutes
64%
62%
%
660
66-0/—o 68%
10 & 15 Minutes
10& ut s
29%
32%
c
25%
31% 27%
-------
Over 15 Minutes
0 0
7%
6%
9 %
2:58
All Stations Summary
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis By Station - Station # 5 Warminster – DRAFT April 3/03
a 1
Total
Total
To
Day
Day
Night
Weekday
Weekend
We
Calls
Number of Calls
1 5
1115
I I
4
624
K
491
X
678
437
Avg. Dispatch Time
-
3:01
.0
3:06
2:54
2:57
3:10
Roll-Out Time
2:58
3 :05
2:49
3505
3:05
2:52
(% under 5 minutes
0 0
88%
86%
90%
85%
92%
Avg. Travel Time
5:57
5:50
6:08
—
5:48
6:11
30
Avg. Total Response
1 1.5
11:57
12:01
11:51
11:50
12:12
Time
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis By Station - Station # 5 Warminster – DRAFT April 3/03
Emergency Response Con't ....
Associated Risks — Emergency Response Times
- Includes all 1115 calls (1997-2001), property fires, pre -fire conditions, public
hazards, rescue / extrication and medical I resuscitator calls.
Warminster
Percentage of Total Calls:
- 13.5 % Or 148 calls
Dispatch Times (avg. 3:09):
- all times are higher than the acceptable 90 seconds, and higher than the all
station average which is 3:01
Roll Out Times (avq. 3:24):
- all times are higher than all station average which is 2:58
Travel Times (avq. 6 :01):
- in line and within 10 seconds of the all station average of 5:57
Total Response Times (avg. 12:34):
- all times (with the exception of the weekend average of 12:06) are higher
than the all station average of 11:57, but within 60 seconds
Tones Complete Until On Scene:
- Personnel and Apparatus on the scene within 10 minutes in an average of
64% of all calls
There is some reason for concern due to higher roll out times and higher total
response times, however, on scene under 10 minutes at 64% is in line with most
other stations. Ongoing monitoring should be carried out to review travel times
which are slightly higher than all station average and dispatch times which are
higher than the acceptable 90 seconds and the all station average. For
additional information regarding travel times see Call Volume Analysis &
Proximity to Incident Data on pages 6 -7.
Oro - Medonte Fire and Emergency Services Department - Master Plan 5
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3103
Fire Station -Warminster
The following data refers to:
- the location of station with respect to the incidents it responds to
- analysis of incidents by volume and locations
- station personnel — volunteer firefighters
- facilities, apparatus and equipment
Location
Close to:
• Highway 12
• Some agriculture
• Garden Center
• Majority of Volunteer Firefighters
Not close to:
• Railway
• Mobile home park
• Some agriculture
Call Volume Analysis
%,0- 4 9 14n m-p-shne Valley Road
11 wu■
1997
--
7
-
3
1998
5
4
1999
16
1
200) 0)
9
4
2001
18
1997-2001
55
18
Oro-Medonte Fire and Emergency Services Department - Master Plan 6
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Fire Station - Warminster Con't ....
Location of Incidents
Highway 12 and Horseshoe Valley Road account for 49% or 73 calls of the
148 calls (1997 — 200 1)
The remaining 51 % or 75 calls are throughout the rest of the response area,
eg. Village of Warminster, around Bass Lake, Orsi Subdivision and Pritchard-
Subdivision
Proximity of Station to Incident and Accessibility
Incidents along the Highway 12 and Horseshoe Valley Road corridor
are easiest to respond to.
Properties around Bass La ke and the western portion of the response area
are more difficult to reach e.g. cottage roads
Oro-Medonte Fire and Emergency Services Department - Master Plan 7
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Fire Station — Warminster Con't ....
Station Personnel - Volunteer Fire Fighters
Full personnel compliment is 16 volunteer firefighters per station. Through the
recruitment process, measures are taken to maintain full compliment (see page 5 of
Section A, Background). The chart below showing the average number of
firefighters on scene is based on all incidents including property fires, pre -fire
conditions, public hazards, rescue / extrication and medical / resuscitator calls, as
outlined in categories in Section D (pages 3 - 5).
Year # F.F. s
1997
13
1998
14
1999
14
2�0
14
2001
17
1997 -2001
Station #5 - Host Station (host station firefighters only)
r%—. Minh* Week -Dav Weekend
favg-
LOaY
-•� - --
-
4
4
4
5
4
5
4
7
5
7
6
5
6
5
6
8
6
9
8
8
7
6
8
g
7
6
5
7
g
6
6 of 16 firefighters may or may not be an acceptable level of response based on
all calls (as outlined above) due to the nature of the calls as follows:
• a structure fire is automatically a multi station response ( minimum 2 station
response)
• a burning complaint call can usually be handled by 1 or 2 personnel
• all other calls (carbon monoxide, rescue / medical etc.) are responded to by at
least 1 apparatus carrying / personnel
Daytime response is slightly lower and may be related to the yearly compliment
fluctuation.
The number of firefighters on scene are assessed and adjusted by Incident
Command personnel to ensure sufficient firefighters are present as the incident
dictates. Additionally, this information is tracked and monitored on a continuous
basis to provide insight into staffing availability and needs.
Additional information regarding staffing implications will be covered in general
by a portion of this risk analysis addressing staffing issues relative to -the whole
department.
Oro- Medonte Fire and Emergency Services Department - Master Plan 8
Risk Analysis By Station - Station # 5 Warminster - DRAFT April 3/03
Fire Station - Warminster Con't ....
Facility, Apparatus and Equipment
Facility
• No room for additional apparatus
• No emergency power
• Office space
Apparatus and Equipment
(see section B of the background materials)
OFM recommends front line apparatus (pumper, tanker) be replaced every 15
years. Oro-Medonte reviews apparatus replacement every 20 - 25 years
depending on condition and repair costs.
Based on this 20 - 25 year life span and monitored on an annual basis the
following evaluations have been made regarding replacement of apparatus and
equipment.
• Pumper — due for replacement 2019 10
• Tanker — has been refurbished and is due for replacement 20
• Equipment e.g. hose, breathing apparatus etc is sufficient
• Rescue Van 1 or 2 or both respond to Station 5 incidents dependant on
location and nature (with equipment e.g. jaws of life, positive pressure
ventilation fans etc) currently being used
• The old Rescue Van 3 is also housed at this station as is
as a Volunteer Firefighters' support vehicle on the scene.
The apparatus is in good working order and there is no need for additions based
on potential risk, projected growth or breakdown. Replacement time frames
provide sufficient time under the capital expenditure policy/procedure that is
currently in place.
Equipment is assessed for wear on an on-going basis and replaced as required
to meet applicable standards, needs and circumstances.
Associated Potential Risks — Warminster Fire Station
Station Location
those areas along the Highway 12 and Horseshoe Valley Road corridors are at
less risk than the properties in the western and Bass Lake shoreline portions of
the response area (due to travel distance).
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Ell
Fire Station - Warminster Con't ....
Call Volume Analysis and Incident Location
although there is a high volume of incidents along Highway 12 corridor, the
station is well located to respond to these calls.
incidents along the Bass Lake shoreline and the western portion of the response
area present some potential risk due to the travel distance and roadway
accessibility
Station Personnel
- response numbers are good, but ongoing monitoring should be carded out and
a minimum compliment of 16 firefighters should be maintained to ensure an
average of 6-7 on scene.
Facility
- the lack of emergency power, office space, or additional space for apparatus
does not present a potential risk at this time
Apparatus and Equipment
- based on the replacement criteria (standards, needs, circumstances and the
corporate procedures) there is no potential risk with regard to apparatus and
equipment at this time.
Oro-Medonte Fire and Emergency Services Department - Master Plan 10
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Water
Water sources for the purpose of fire protection are identified as being used year
round e.g. hydrants** and holding tanks. All other sources are considered static
that may or may not be easily accessible year round e.g. frozen over or not easy
to locate due to snow cover. Private sources were not included in the mapping
process but some are mentioned in this analysis.
"Hydrants are considered in two categories, credited and non-credited.
• Credited — meets fire flow requirements of minimum 400 gallons per minute
• Non-credited — all others that don't meet the requirement
In addition to these water sources the tankers and pumpers can transport water
quickly to the fire scene and be used until other sources are identified. Mutual
aid can also be accessed if required to supply water.
Locations
Hydrants
• Non-credited hydrants in the Village of Warminster
• Have permission to use City of Orillia boarder hydrants
Static Water Sources
Pumper Access
At Horseshoe Valley Rd (Pritchard Subdivision) and the Townline (Marchmont)
• Lines 11 & 12 north (Barton Spence & Allen Bell ponds)
• Holding tank at Notre Dame School
Portable Pump Accessible (good sources)
• Around the perimeter of the station area (several ponds and creeks)
Availability of sources to high risk areas
Readily available to:
Some areas of the railway, some agriculture, mobile home park, and garden
center
Not readily available to:
Some agriculture and some parts of the railway
Due to the lack of water around Lines 10, 11 & 12 (core of station area) and the
Warminster Side Road, It could be more difficult to contain /fight fires on some
agricultural properties.
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
11
Fire and Emergency Services need to be able to access all areas of the township
in order to meet the level of service expected and required of them.
Provincial Roads
Highway 12
Good condition and good accessibility
County Roads
Horseshoe Valley Road
good condition and good accessibility in this area
Municipal Roads
• Generally in good condition with good accessibility, however roads around the
Bass Lake shoreline can become congested with parked cars and hills on
some side roads could cause delayed response
Trail System
I
There is no potential risk at this time.
Oro- Medonte Fire and Emergency Services Department - Master Phan
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3103
12
Communications
Two way radio communication is available through emergency vehicles and
officers at all times.
Volunteer Fire Fighters rely on pagers only (one way communication) until roll out
in the emergency vehicles.
Concems:
There are some difficulties with pager and portable radio response due in part to
the effects of reception pockets. Spectrum Management, under Industry Canada,
has set a deadline of 2004 for the re- alignment of band width, which will correct
this problem.
In some areas of the township there are still 4 party party -lines which means that
residents must call directly to the Barrie Fire Control Dispatch Center instead of
using the enhanced 9 -1 -1 system. If the resident dials 9 -1 -1 they may reach
another dispatch center other than Barrie because of the trunk line system. This
means delays in response while the correct fire department is identified and then
notified. There is currently no information available regarding if or when Bell
Canada will correct this situation.
Only the 9 -1 -1 vs. call direct issue could pose a potential risk.
Oro - Medonte Fire and Emergency Services Department - Master Plan 13
Risk Analysis By Station - Station # 5 Warminster — DRAFT April 3/03
Tourism
Given that the township is promoting tourism and recreation through its'
brochures, due consideration should be given to the impact any increased
activity will have on the fire and Emergency Services Department.
In addition to the Parks and Recreation Master Plan (completed 1997) the
Township has completed a Parkland Secondary Study that will be beneficial in
providing further details regarding future direction in tourism/recreation.
Outlined below are the activities that currently take place in the Warminster
response area that can result in increased risk for the township with regard to
response times etc. for medical and public assistance calls including cold water /
ice rescue and remote search and rescue.
• Camping and trails — year round (Blackberry Hills)
• Additional use of highway 12, and county roads as tourists pass through or
stay in the area
There is some reason for concern regarding the number of incidents along
Highway 12 and county roads, however further monitoring is required to
determine the effects of tourism related activities on these figures.
DRAFT UPDATE ...... April 3, 2003
Oro - Medonte Fire and Emergency Services Department - master Tian
Risk Analysis By Station - Station # 5 Warminster -- DRAFT April 3/03
14
I
Fire and Emergency Services Department
Master Plan
Risk Analysis By Station
Station # 6 Moonstone Area of coverage 13,599 Hectares
Community (see building stock breakdown on page 14, section C of background)
Exposure to potential risk -
Listed below are the buildings and properties that expose the community to a
potentially higher level of risk than normal and could result in death or environmental
damage. The level of risk for incident is related to building /property content or the
unknown factors (e.g. vehicles using highway 400). Emergency response to these
incidents could include Fire, Medical Assist, Hazmat and / or Rescue.
• Highway 400
• Ski Resorts
• Agriculture (chemical storage and use)
• Lumberyard
• Project Turnaround
• Railway
• Moonstone Road and Vasey Road
• Simcoe County Forest (Copeland)
• Municipal & County Roads Buildings
Economic Impact
Listed below are those buildings or properties that expose the community to a
potentially higher level of risk and could result in loss of jobs, loss of revenue,
loss of property or loss of tax base. The potential risk is related to
building /property content or the unknown factors (e.g. vehicles using highway
400).
• Railway
• Project Turnaround
• Ski Resorts
• Municipal and County Roads Buildings
Oro- Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Growth and Population (Community Profile pages 34 - 36)
Based on the Official Plan (1997) the Township of Oro-Medonte is expected to
increase in population by a projected 10,181 over a 20 year period or by 2016. In
1996 the population was 16,698 (Census Canada) and has now increased to
18,315 (2001 Census) or by 9%.
There is no accurate formula (at present) to determine the population by
response area, however statistics have given us some age group data to
consider. Approximately 25% of the total population (18,315) are over 55 years of
age, 32% are under 25, and the remaining 43% are between 25 and 54.
Age Group 2001
0 — 4 years = 5.2%
5 — 14 years = 14.5%
15 — 19 years = 7.3%
20 — 24 years = 4.9 %
25 — 44 years = 27.0 %
45 — 54 years = 16.5 %
55 — 64 years = 11.6 %
65 — 74 years = 7.8 %
75 — 84 years = 5.2%
Age Group 2016
15 — 19 years
20 — 29 years
30 — 34 years
35 — 39 years
40 — 59 years
60 — 69 years
70 — 79 years
80 — 89 years
90 — 99 years
From a risk management perspective the seniors (over 55) and the young people
(under 25) can benefit from strong Fire Prevention and Public Education
programs which would reduce incidents in the future. The current number of
medical assist calls (which will escalate with the tiered response program) is due
in part to the large seniors population and affects some stations more than
others. This type of call will potentially increase as the 45 to 54 group ages.
According to the Community Profile, building permits across the township are in
line with past averages from 1980 to 1996 of 136 per year. From 1997 to 2001
there have been an average of 129 residential building permits, 5 commercial
permits, I industrial permit, 35 multi-dwelling permits per year.
Moonstone Highlights
This area has approximately 105 approved residential lots (some of which are
under construction) and some renovations to existing commercial properties.
The current number of approved lots does not pose a risk.
The information highlighted and analyzed above could change dependant upon
the outcome of the Official Plan review in 2003.
Oro-Medonte Fire and Emergency Services Department - Master Plan 2
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Emergency Response — Host Station - Moonstone
This is the time frame from a call being received by dispatch through to the
arrival of the first host station emergency vehicle and personnel on the scene of
the incident. This process involves the following:
Dispatch
• call received by dispatch
• dispatch tones out
Assembly and Roll -Out
• assembly at station
• leaving the station and confirming vehicle response (some firefighters will go
directly to the incident in their own vehicle)
Travel
• travel time to scene
• arrival on scene
• notify dispatch that host station is on the scene
The working committee established the following time lines as being
acceptable:
Dispatch — call received to tones complete 1 '/2 minutes (as per NFPA Standard 12 -21)
Assembly and Roll -Out — assemble at station and confirm vehicle responding is 5 minutes
Travel t Arrival on Scene — due to the geographic nature, of the township,
seasonal weather conditions and the proximity of an incident to the location of
the station, a standard timeframe cannot be applied
Oro - Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3103
Emergency Response Con't ....
The following charts show the average emergency response times for all
Moonstone calls (1997-2001) including property fires, pre-fire conditions, public
hazards, rescue / extrication and medical I resuscitator calls, as outlined in
categories in Section D (pages 3 — 5)
Average Emergency Response Times, 1997-2001
Number of Calls
Total
148
Day
91
Night
57
Weekday
83
Weekend
65
Avg. Dispatch Time
2:54
2:52
2:56
3:09
2:34
Avg. Roll-Out Time
(% under 5 minutes)
3:10
88%
3:35
84%
2:32
95%
3:30
83%
2:45 —
94%
Avg. Travel Time
6:56
6 :25
7:46
6:34
7:24
Avg. Total Response
Time
13:00
12:51
13:14
13:13
12:43 —
Tones Complete Until on Scene (under 10 minutes, between 10-15 minutes,
over 15 minutes), 1997-2001
All Stations Summary
Number of Calls
Average
Day
Night
Weekday
Weekend
Under 10 Minutes
67%
650/6-
70%
61%
74%
10 & 15 Minutes
_i3_0/6_2_5%
3:05
86%
19%
28%
17%
Over 15 Minutes
10%
_10%
11%
11%
9%
All Stations Summary
Number of Calls
Total
1115
Day
624
Night
491
Weekday
678
Weekend
437
Avg. Dispatch Time
3:01
3:06
2:54
2:57
3:10
Roll-Out Time
(% under 5 minutes)
2:58
88%
3:05
86%
2:49
90%
3:05
85%
2:52
92%
Avg. Travel Time
5:57
5:50
6_:08
5:48
6:11
Avg. Total Response
Time
11:57
12:01
11 :51
11:50
12:12
Oro-Medonte Fire and Emergency Services Department - Master Plan 4
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Emergency Response Con't ....
Associated Risks — Emergency Response Times
- Includes all 1115 calls (1997 — 2001), property fires, pre-fire conditions, public
hazards, rescue / extrication and medical / resuscitator calls.
Moonstone
Percentage of Total Calls:
- 13.5 % or 148 calls
Dispatch Times (avg. 2:54):
- all times over the acceptable 90 seconds, but only nights and weekdays are
higher than the all station average of 3:01 (but within 10-15 seconds)
Roll Out Times (avg. 3:10):
- nights and weekends are lower but days and weekends are higher than the
all station average of 2:58 by up to 30 seconds
Travel Times (avg. 6:56):
- all times are higher than the all station average of 5:57
Total Response Times (avg. 13:00):
- all times are higher than the all station average of 11:57
Tones Complete Until On Scene:
- Personnel and Apparatus on the scene within 10 minutes in an average of
67% of all calls
The elevated travel and total response times are reason for concern, however,
on scene under 10 minutes at 67% is in line with most other stations.
Ongoing monitoring should be carded out to review travel times which are higher
than all station average. For additional information regarding travel times see
Call Volume Analysis & Proximity to Incident Data on pages 6-7.
Oro-Medonte Fire and Emergency Services Department - Master Tian
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
5
Fire Station - Moonstone
The following data refers to:
- the location of station with respect to the incidents it responds to
- analysis of incidents by volume and locations
- station personnel — volunteer firefighters
- facilities, apparatus and equipment
Location
Close to:
• Highway 400
• Ski resorts
• Railway
• Moonstone Road
• Project Turnaround
• Majority of the volunteer firefighters
Not close to:
• Lumberyard
• Vasey Road
• Some agriculture (particularly on the west side of the area)
Note**** A special agreement is in place with Springwater Township to
respond more efficiently to the western part of the area to
accommodate the needs of residents with regard to allowable
travel distances for insurance purposes.
Call Volume Analysis
Year Hiahwav 400 Wrinnto Npinhta Sln Rnhin f_rna+ c/n
1997
7
1 ..
5 - - - - --
1998
5
2
2
1999
5
1
2
2000
9
3
1
2001
4
1
4
1997 -2001
30
8
14
Ora - Medonte Fire and Emergency Services Department - Master Plan 6
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Fire Station — Moonstone Can't ......
Location of Incidents
- Highway 400, Medonte Heights subdivision and Robin Crest subdivision
account for 35% or 52 calls of the 148 calls (1997-2001). The remaining 65%
or 95 calls are spread throughout the response area. (not including area
covered by Springwater Township Fire Department)
Proximity of Station to Incident and Accessibility
- Incidents along Highway 400 are easily accessible, however winter conditions
can limit the ability to use center turn around and shoulders
- Incidents in the Village of Moonstone and the subdivisions are easily
accessible
- Incidents along Lines 4 — 9 are more difficult to respond to due to the
numerous steep hills
- Incidents along Line 2 and Scarleft Line (from Vasey Road to Highway 400
and Ingram Road from Penetanguishene Road to Line 4) are responded to
through an agreement with Springwater Township Fire Department.
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3103
7
Fire Station - Moonstone Con't ......
Station Personnel - Volunteer Fire Fighters
Full personnel compliment is 16 volunteer firefighters per station. Through the
recruitment process, measures are taken to maintain full compliment (see page 5,
Section A, of Background). The chart below showing the average number of
firefighters on scene is based on all incidents including property fires, pre -fire
conditions, public hazards, rescue / extrication and medical / resuscitator calls, as
outlined in categories in Section D (pages 3 — 5).
Station #6 — Host Station (host station firefighters only)
Year # F.F.'s Am Dav Niaht Week -Dav Waakond
1997
16
6
5
8
5
7
1998
15
6
5
7
5
8
1999
13
5
5
7
5
7
2000
16
7
6
8
6
8
2001
14
7
6
8
7
7
1997 -2001
6
5
8
6
7
6 of 16 firefighters may or may not be an acceptable level of response based on
all calls (as outlined above) due to the nature of the calls as follows:
• a structure fire is automatically a multi station response ( minimum of a 2
station response)
• a burning complaint call can usually be handled by 1 or 2 personnel
• all other calls (carbon monoxide, rescue / medical etc.) are responded to by at
least 1 apparatus carrying 1 personnel
Day and weekday response is slightly lower than nights and weekends, however
considering yearly compliment fluctuations, their personnel on scene numbers
are good.
The number of firefighters on scene are assessed and adjusted by Incident
Command personnel to ensure sufficient firefighters are present as the incident
dictates. Additionally, this information is tracked and monitored on a continuous
basis to provide insight into staffing availability and needs.
Additional information regarding staffing implications will be covered in general
by a portion of this risk analysis addressing staffing issues relative to the whole
department.
Oro - Medonte Fire and Emergency Services Department - Master Plan 8
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Fire Station - Moonstone Con't ......
Facility, Apparatus and Equipment
Facility
• No room for expansion
• No room for additional apparatus
• Has limited parking and therefore is crowded in an emergency
• Does not have proper training facilities
• Office space is not within the main facility
• No emergency power
Apparatus and Equipment
(see section B of the background materials)
OFM recommends front line apparatus (pumper, tanker) be replaced every 15
years. Oro-Medonte reviews apparatus replacement every 20 - 25 years
depending on condition and repair costs.
Based on this 20 - 25 year life span and monitored on an annual basis the
following evaluations have been made regarding replacement of apparatus and
equipment.
• Pumper — body work was done in 1997due for replacement 2011
• Tanker —due for replacement 2002
• Equipment e.g. hose, breathing apparatus etc is sufficient
• Rescue Van 2 is housed at this station and responds to the areas not covered
by Rescue 1. As well it is available to assist Rescue I (with equipment e.g.
jaws of life, positive pressure ventilation fans etc) and is due for replacement
2021. The life span of this Rescue Van should be reviewed with
consideration given to the workload it continues to get.
The apparatus is in good working order and there is no need for additions based
on potential risk, projected growth or breakdown. Replacement time frames
provide sufficient time under the capital expenditure policy/procedure that is
currently in place.
Equipment is assessed for wear on an on-going basis and replaced as required
to meet applicable standards, needs and circumstances.
Oro-Medonte Fire and Emergency Services Department - Master Plan 9
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Fire Station - Moonstone Con't ......
Associated Potential Risks — Moonstone Fire Station
Station Location
- Due to the agreement with Springwater Township Fire Department the travel
distance from station 6 has been reduced, therefore reducing the level of potential risk to
the most westerly portions of the response area (Scarlett Line to Line 2). This
arrangement does, however, require the Township to pay $1,000 per call (minimum) for
the service.
- The village of Moonstone, subdivisions surrounding the village and some
parts of Highway 400 are at less risk than the rest of the response area that are
affected by travel time and the terrain
Call Volume Analysis and Incident Location
- Properties in the village and subdivisions (Medonte Heights, Robin Crest and Bachly)
are at less risk than the rest of the response area due to travel distance and the hilly
terrain
Station Personnel
- Response numbers are good, but ongoing monitoring should be carried out and
a minimum compliment of 16 firefighters should be maintained to ensure an average of 6-
7 on scene.
Facility
- The lack of room for additional apparatus (the rescue van is now parked where
the training room was) causes difficulty mobilizing vehicles which could cause time delays
and is further complicated by no room for expansion
- The lack of sufficient parking makes it difficult to maneuver apparatus and volunteer
firefighters vehicles and could present a risk due to time delays
- The lack of emergency power, training facilities and office space is not critical
but makes the facility as a whole inadequate and inefficient.
Apparatus and Equipment
- based on the replacement criteria (standards, needs, circumstances and the
corporate procedures) there is no potential risk with regard to apparatus and equipment
at this time.
Oro- Medonte Fire and Emergency Services Department - Master Plan 10
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3103
Water
Water sources for the purpose of fire protection are identified as being used year
round e.g. hydrants" and holding tanks. All other sources are considered static
that may or may not be easily accessible year round e.g. frozen over or not easy
to locate due to snow cover. Private sources were not included in the mapping
process but some are mentioned in this analysis.
"Hydrants are considered in two categories, credited and non-credited.
• Credited — meets fire flow requirements of minimum 400 gallons per minute
• Non-credited — all others that don't meet the requirement
In addition to these water sources the tankers and pumpers can transport water
quickly to the fire scene and be used until other sources are identified. Mutual
aid can also be accessed if required to supply water.
Locations
Hydrants
• Non-credited hydrants in the Village of Moonstone, Bachly Subdivision and on
Snowshoe Trail
Static Water Sources
Pumper Accessible is Road & Moonstone Road
• West side of Scarleft Line between Mount St Lou
• Peter Street between Lines 2 & 3
• Lines 4 & 5 between Peter Street and Moonstone Road
• Lines 5,6,8 & 9 below Highway 400
• Moonstone Road east of Highway 400 (Early Church)
Portable Pump Accessible (good sources)
• Moonstone Road at Lines 3 (Project Turnaround), 10 & 11
• Vasey Road at Lines 2 & 8
• Ingram Rd at Line 6 9
• Mount St Louis Rd at Lines 7 (Mt St Louis Rd) &
• Line 5 between Vasey Road and Peter St
Oro-Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
11
Water continued....
Availability of sources to high risk areas
Readily available to:
Project Turnaround, Railway, Municipal and County Roads Building
Not readily available to:
• Most agriculture, Mount St Louis Resort (Resort has pumping facilities for
snowmaking that is not currently available to Fire and Emergency Services)
• Lumberyard
Due to the lack water above the village and Highway 400 (through the center of
the area) there is a potential risk to residential and agricultural properties as well
as Highway 400.
Oro- a onte Fire and Emergency Services Department - Master Plan 12
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Fire and Emergency Services need to be able to access all areas of the township
in order to meet the level of services expected and required of them.
Provincial Roads
Highway 400
• Access to highway is only available at Lines 7 & 9 and at Penetanguishene
Road
Moonstone Road
• Good condition and good access
Vasey Road
0 Good condition and good access
Municipal Roads me areas that are
• Generally in good condition, however there are so
extremely hilly and some roads that are a dead-end, which could contribute to
increased response times
• There is no access to Blueberry Marsh Road from Moonstone Road, which
could increase response time.
Trail System
0 Un-official trails through Copeland Forest — not easily accessible
There is some potential risk due to the difficulty in accessing some properties
where the roads are dead-ends, or the terrain is hilly.
Oro-Medonte Fire and Emergency Services Department - Master Plan 13
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Communications
Two-way radio communication is available through emergency vehicles and all
officers.
Volunteer Fire Fighters rely on pagers only (one way communication) until roll out
in the emergency vehicles.
Concerns:
There are some difficulties with pager and portable radio response due in part to
the effects of reception pockets. Spectrum Management, under Industry Canada,
has set a deadline of 2004 for the re-alignment of band width, which will correct
this problem.
In some areas of the township there are still 4 party party-lines which means that
residents must call directly to the Barrie Fire Control Dispatch Center instead of
using the enhanced 9 -1 -1 system. If the resident dials 9 -1 -1 they may reach
another dispatch center other than Barrie because of the trunk line system. This
means delays in response while the correct fire department is identified and then
notified. There is currently no information available regarding if or when Bell
Canada will correct this situation.
Only the 9-1-1 vs. call direct issue could pose a potential risk.
Oro-Medonte Fire and Emergency Services Department - Master Plan 14
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
Tourism
Given that the township is promoting tourism and recreation through its'
brochures, due consideration should be given to the impact any increased
activity will have on the fire and Emergency Services Department.
In addition to the Parks and Recreation Master Plan (completed 1997) the
Township has completed a Parkland Secondary Study that will be beneficial in
providing further details regarding future direction in tourism/recreation.
Outlined below are the activities that currently take place in the Moonstone
response area that can result in increased risk for the township with regarding to
response times etc. for medical and public assistance calls including cold
water /ice rescue and remote search and rescue.
• Unofficial trails — year round (Copeland Forests)
• Downhill and cross country skiing
• Highway 400 traffic moving north and south or coming to this area
Further monitoring is required to determine the effects of tourism related activities
on the number of incidents in the station 6 response area
DRAFT UPDATE ........ April 3, 2003
Oro - Medonte Fire and Emergency Services Department - Master Plan
Risk Analysis By Station - Station # 6 Moonstone —DRAFT April 3/03
ip
Fire Prevention and Public Education Summary
Observations
Fire Prevention and Public Education is managed on a department wide basis.
Currently, the Chief and Deputy Chief oversee all components of this area but are
reactive rather than proactive in their approach. From a "risk management" perspective,
Fire Prevention and Public Education can provide methods by which the department can
lower the elements of risk for the municipality, but the programs should be proactive in
nature with regard to:
• preventing fires through public education
• regular and timely inspections.
The Oro - Medonte Fire and Emergency Services Department's E &R Bylaw does not
include a Fire Prevention and Public Education Policy, but it does meet the minimum
requirements of Guideline 04 -40 -12 which states that the following components must be
delivered in one form or another. The components are:
• Smoke alarm program
• Distribution of educational materials
• Inspection program
• Perform a simplified risk analysis
The smoke alarm program, the distribution of educational materials and the inspection
program are handled in a reactive manner due to the time and manpower required for
more proactive programs. The simplified risk analysis has been carried out in a
proactive manner (through this exercise) and will be monitored and maintained.
Smoke Alarm Program:
The Fire and Emergencies Services Department has a Standard Operating Guideline
(SOG) # 022 which in turn complies with the Fire Code 388197. The SOG states "When
on location of any type of emergency to a dwelling unit the smoke detector in that
dwelling unit shall be located and tested for operation before clearing the scene. The
smoke alarm maintenance checklist shall also be completed."
Distribution of Educational Materials:
Year round requests are made of the Chief, Deputy Chief and Volunteer Fire Fighters to
make presentations to the public using the wide range of materials, video tapes and
workshops that are available upon request. Currently, the only program that is offered
annually is the Fire Safety House, which is sponsored by the Kiwanis.
The trained volunteer fire fighters that deliver the Fire Safety House Program to the
schools in the Township do so in their spare time and on days off from their full time
employment. Unfortunately, it has become much more difficult to deliver this program
due to lack of staffing, and in recent years some cancellations have resulted.
Oro- Medonte Fire and Emergency Services Department — Master Plan
Fire Prevention and Public Education Analysis — DRAFT APRIL 3.03
The focus of a good Fire Prevention and Public Education program should be to help the
community learn how to prevent incidents through identifying hazards and modifying
behaviours. There are many programs that could be promoted to the schools as well as
the retirement communities e.g. Learn Not To Burn and Risk Watch, but current time and
manpower constraints do not allow for such a commitment. A Fire Prevention and
Public Education Officer can ensure that such programs are accessible to all age
groups.
The 10 in 10 Guideline is currently being reviewed by OFM to establish standards for
both urban and rural application. Preliminary modifications to this guideline indicate that
a large rural community (such as Oro - Medonte) that cannot attain a standard of 10
firefighters in 10 minutes for a single family dwelling structure fire 90% of the time, could
offset this inefficiency by developing a strong pro- active Fire Prevention and Public
Education program.
Historical data (1997 -2001) does not confirm whether or not there were always10 host
firefighters on the scene within the 10 minutes, however a structure fire (single family
dwelling or otherwise) is at minimum a 2 response. Additionally, there were an average
of 6 personnel on scene for all calls including property fires, pre -fire conditions, public
hazards, rescue /extrication and medical /resuscitator etc, which could mean 2 at one call
and 30 at another. This indicates that there were at least 10 firefighters on the scene,
and with the average response time of 11 minutes 57 seconds, the optimum time frame
would have been met. The excellent tracking systems that are now in place, provide
detailed reports regarding response times and numbers on scene, and will allow the
department to highlight the areas of the Township that will require additional Fire
Prevention and Public Education programs.
A well rounded Fire Prevention and Public Education Policy is needed to address all of
the necessary components but will require an additional staff member to co- ordinate,
manage and deliver the program. Based on the size and geographic nature of the
municipality, and the fact that the department is based on volunteer manpower, such a
policy and program should be seen as an important part of the support structure for the
organization.
Inspections:
To prevent an incident, it is important to know where the potential problems are.
Through this risk analysis exercise, the department has identified the properties and
facilities that pose a potential risk, but it does not have a program in place to determine
the extent of the problem_ For example, they know where the industrial and commercial
facilities are within the Township, but only have limited information regarding the
contents of many of these buildings and properties. A proactive inspection program
would allow for comprehensive detailing of risk factors (e.g. chemical storage or building
structure problems) and provide opportunities to work with the occupants to prevent or
pre -plan in case of an incident. Again, such a program promotes the concept of
preventing fires vs putting out fires. This kind of program should then grow to include
residential inspections that are now done on a request or complaint basis, and this in
turn would enhance the public education component.
Oro- Medonte Fire and Emergency Services Department — Master Plan 2
Fire Prevention and Public Education Analysis — DRAFT APRIL 3.03
Conclusion
The elements of risk involved in the Fire Prevention and Public Education components
are based on the lack of proactive programs and the lack of manpower to develop and
promote them. By creating a position for a Fire Prevention and Public Education Officer,
it would enable the department to focus on the prevention of incidents versus the
reactive approach they now have. It would also allow for more inspections of all facilities
and properties within the township, which in turn would provide further insight for
proactive prevention programs and pre- incident planning strategies.
DRAFT UPDATED .......... APRIL 3, 2003
Ora - Medonte Fire and Emergency Services Department — Master Plan
Fire Prevention and Public Education Analysis — DRAFT APRIL 3.03
K
Staffing Summary
The staffing component of the risk analysis provides in-depth information regarding the requirements
and the deficiencies related to availability and numbers on scene. There is no standard for numbers
on scene, however, the OFM is currently reviewing the 10 in 10 Guideline which promotes 10 fire
fighters within 10 minutes for a single family dwelling structure fire. Through the OFM review there will
be a determination of the applicable standards for both urban and rural Fire and Emergency Services
Departments.
The following chart outlines staffing statistics with regard to station compliment, number of calls and
response time data.
The call data includes all incidents (property fires, pre-fire conditions, public hazards, rescue / extrication
and medical / resuscitator calls) for years 1997-2001.
Station
Avg. --
Compliment
Number
of Calls
Avg.
Number
on
Scene
Avg.
Dispatch
Time
Avg.
Roll
Out
Avg.
Travel
Time
Avg.
Total
Response
Avg.
Response
Under
10 Minutes
Station 1
16
263
6
2:49
2:40
6:31
12:00
63%
Station 2
1 16
252
6
2:53
2:16
5749
10:58
78%
Station 3
16
216
4
2:47
4:06
1 5:04
11:58
-64%
Station 4
14
88
6
3:34
2:13
5:23
11:10
83%
Station 5
14
148
6
3:09
3:24
6:01
12:34
64%
Station 6
15
148
6
2:54
3:10
6:56
13:00
67%
All
Stations
16
1115
6
1
3:01
2:58
5:57
11:57
69%
Outlined below are the station highlights with regard to call volume, response times and numbers on scene.
The following facts should be taken into consideration:
1. call volume is shown in total and by busiest time e.g. daytime, nighttime, weekday or weekend
2. response time reflects dispatch to on scene time frame
3. dispatch is handled by an outside agency (Barrie Fire Control) and beyond service negotiations
Oro-Medonte Fire and Emergency Services does not manage the efficiencies of this portion of the
response time
4. roll out times are influenced by the availability of volunteer firefighters
5. travel times vary depending on the location of the incident in proximity to the station, weather and
terrain
Shanty Bay Highlights
- 173 of 263 calls on week-days
- avg. weekday response time
12:00
- avg. weekday dispatch time
2:41
- avg. weekday roll out time
2:53
- avg. weekday travel time
6:25
- 64% of calls under 10 minutes on
weekdays
Oro-Medonte Fire and Emergency Services Department — Master Plan
Staffing Analysis Summary — DRAFT — April 3.03
Shanty Bay Highlights Con't ....
response area includes:
• high density waterfront and village
• heavily traveled roads (eg. Highway 11, Ridge Road, Lakeshore Road and Penetanguishene Road)
- average of 6 volunteer firefighters on scene on weekdays
• volunteer firefighters availability good with regard to proximity to station and work/shift commitments
Based on these statistics, there is a relatively low level of risk to the Shanty Bay response area,
however it is important that a minimum of 16 volunteer firefighters remain on staff to ensure
there are an average of 6 or more on scene.
Hawkestone Highlights
- 146 of 252 calls on week -days
- avg. weekday response time
10:42
- avg. weekday dispatch time
2:43
- avg. weekday roll out time
2:25
- avg. weekday travel time
5 :35
- 77% of calls under 10 minutes on weekdays
- response area includes:
• high density waterfront and village
• heavily traveled roads (eg. Highway 11, Ridge Road, Lakeshore Road)
• large industrial park
- average of 6 volunteer firefighters on scene on weekdays
• volunteer firefighters availability good with regard to proximity to station and work/shift commitments
Based on these statistics, there is a relatively low level of risk to the Hawkestone response area,
however it is important that a minimum of 16 volunteer firefighters remain on staff to ensure
there are an average of 6 or more on scene.
Horseshoe Valley Highlights
- 124 of 216 calls on week -days
- avg. weekday response time
11:35
- avg. weekday dispatch time
2:41
- avg. weekday roll out time
4:04
- avg. weekday travel time
4:50
- 65% of calls under 10 minutes on weekdays
- response area includes:
• high density subdivisions
• heavily traveled roads (eg. Horseshoe Valley Road and Penetanguishene Road)
• year round resorts
Oro- Medonte Fire and Emergency Services Department - Master Plan
Staffing Analysis Summary - DRAFT - April 3.03
Horseshoe Vallev Highlights Con't ....
average of 4 volunteer firefighters on scene on weekdays
• volunteer firefighters availability is not good with regard to proximity to station and work/shift
commitments
Although the Chief and Deputy Chief responses are not recorded (only volunteer firefighters),
these statistics indicate that there is reason for concern with regard to potential risk due to the
low average numbers on scene and the higher than average roll out times.
This is due in part to the lack of availability of volunteer firefighters in the station area (eg.
lifestyle, age and work / shift commitments) and the distance the firefighters have to travel to the
station.
It is necessary to maintain a minimum of 16 volunteer firefighters to ensure 6 or more on scene.
Additional personnel may be required to ensure adequate numbers are responding and on
scene.
Rugby Highlights
- 64 of 88 calls on week -days
- avg. weekday response time 10:37
- avg. weekday dispatch time 3:20
- avg. weekday roll out time 1:59
- avg. weekday travel time 5:18
- 86% of calls under 10 minutes on weekdays
- response area includes:
2 high density mobile park complexes and waterfront (Bass Lake)
• heavily traveled roads (eg. Old Barrie Road)
- average of 6 volunteer firefighters on scene on weekdays
• volunteer firefighters availability good with regard to proximity to station and work/shift commitments
Based on these statistics, there is a relatively low level of risk to the Rugby response area,
however it is important that a minimum of 16 volunteer firefighters remain on staff to ensure
there are an average of 6 or more on scene.
Warminster Highlights
- 88 of 148 calls on week -days
- avg. weekday response time 12:52
- avg. weekday dispatch time 3:08
- avg. weekday roll out time 3:38
- avg. weekday travel time 6:06
- 60% of calls under 10 minutes on weekdays
- response area includes:
• high density subdivisions and waterfront (Bass Lake)
• heavily traveled roads (eg. Highway 12 and Horseshoe Valley Road)
Oro - Medonte Fire and Emergency Services Department — Master Plan
Staffing Analysis Summary — DRAFT — April 3.03
Warminster Highlights Con't .....
- average of 6 volunteer firefighters on scene on weekdays
• volunteer firefighters availability has improved and remains good with regard to proximity to station
and work/shift commitments
Based on these statistics, there is some reason for concern with regard to potential risk due to elevated
dispatch and roll out times. Dispatch times should be monitored for efficiencies and work / shift
commitments should be monitored with regard to extended roll out times. Average numbers on scene are
good, but it is important to maintain a full compliment of 16 firefighters to ensure 6 or more are arriving on
scene.
Moonstone Highlights
83 of 148 calls on week -days
avg. weekday response time
avg. weekday dispatch time
avg. weekday roll out time
avg. weekday travel time
61% of calls under 10 minute:
13:13
3:09
3:30
6:34
on weekdays
- response area includes:
• high density village and subdivisions
• heavily traveled roads (eg. Highway 400 and Vasey Road)
- average of 6 volunteer firefighters on scene on weekdays
• volunteer firefighters availability good with regard to proximity to station and work/shift commitments
Based on these statistics, there is some reason for concern with regard to potential risk due to elevated
dispatch and roll out times. Dispatch times should be monitored for efficiencies and work / shift
commitments should be monitored with regard to extended roll out times. Average numbers on scene are
good, but it is important to maintain a full compliment of 16 firefighters to ensure 6 or more are arriving on
scene.
Observations
Compliment vs Numbers on Scene:
The element of risk with regard to staffing is two fold. There must be enough staff available
(both in the station compliment and on the scene) to ensure constructive impact at the scene of
the incident and to ensure safe execution of duties. Historically the station compliment has
been 16 fire fighters, and the chart on page one of this document shows that the average
number (for all incidents) on scene is 6. This would indicate that in order to maintain that level
of response, there must be a minimum of 16 VFF's on roster at all times. The exception to this
is Horseshoe Valley Station where the average number on scene is only 4. These numbers do
not include a response by the Chief or Deputy Chief who are not always available due to other
responsibilities. If their assistance is required in any of the response areas they will respond (if
available) but the information is not shown in the host station statistical data.
Oro - Medonte Fire and Emergency Services Department — Master Plan 4
Staffing Analysis Summary — DRAFT —April 3.03
Observations Con't ...
The fact that Horseshoe Valley Station has difficulty getting more than an average of 4 VFF on
scene indicates that the recruitment process for the station (and indeed for the whole
department) needs to be reviewed. Historically, the fire fighters for this station do not live close
by and therefore have considerable distance to travel before roll out. The chart information
confirms this with an average roll out time of 4 minutes 6 seconds. The lower personnel
compliments at Rugby, Warminster and Moonstone further highlights the need to have an
effective recruitment program that will attract the right candidates.
As highlighted throughout various portions of the analysis, there is a need for overall
coordination and management of the training requirements for the department. Although most
training programs and facilitation components are in place, these responsibilities are handled by
Volunteer Firefighters and it is becoming increasingly more difficult to fill the need. The
department requires a full time Training and Development Officer to assist the Chief and Deputy
Chief in the areas of compilation of training records, program coordination, development and
delivery etc. as outlined in the E & R bylaw. Throughout the data collection process for this
document, there was a significant amount of work done to organize and record the training
information so that tracking systems could be designed. The department however, does not
have a full time Training and Development professional that can commit the time and expertise
required to maintain and enhance the program.
The risk analysis has also highlighted some potential areas where training programs could be
developed or enhanced to meet the changing needs of the department. For example, with the
increasing numbers of medical assist calls, due in part to the Tiered Response Program, there
is a need to monitor training needs for the department to ensure service goals and requirements
are being met. A training professional would provide valuable support to the Chief and Deputy
Chief in this area.
Conclusions
Staffing Requirements:
An overall review of human resource requirements should be carried out once the corporation
has established a level of service for the Fire and Emergency Services Department.
DRAFT UPDATED ........ APRIL 3, 2003
Oro- Medonte Fire and Emergency Services Department — Master Plan
Staffing Analysis Summary — DRAFT — April 3.03
Township of Oro-Medonte
Fire and Emergency Master Plan
Analysis of Needs — Chart
Listed below are the abbreviations for the terms used in this chart.
VFF = Volunteer Fire Fighter
Min. G/Lines = Guidelines set out by Ministry of Public Safety & Security
Min. of Lab. = Ministry of Labour Legislation
OH&SA= Occupational Health and Safety Act
OFSS = Ontario Fire Services Standards
Section 21= Health and Safety Guidelines for Ontario Fire Services Section 21 Advisory Committee (36 G/Lines Fire
Service Specific)
FPPA = Fire Protection and Prevention Act received Royal Assent and became law in 1997 in the Province of Ontario
Fire works Explosion Act = Federal Energy Mines and Resources
POA = Provincial Offences Act 1990
HTA = Highway Traffic Act
ULC = Underwriters Laboratories of Canada
E&R Bylaw = Establishing and Regulating Bylaw (Municipal)
SOG = Standard Operating Guideline
MOT = Ministry of Transport
NFPA = National Fire Protection Association
WSIA = Workplace Safety and Insurance Act
OFM = Office of The Fire Marshal
OESC = Ontario Electrical Safety Code
TSSA = Technical Standards and Safety Authority
Uro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Administration (Section A of Background Materials)
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Recruitment Practices
Min. G/Line
There are waiting Lack of formal
04-61-12 and up to
lists for some attraction program
the municipality
stations, but beyond word of
potential recruits mouth
are lacking for
station 4
Hiring Practices
Min. G/Lines
Meet guidelines, is
■ Low turnover rate
04-61-12 and
consistent with
■ The Chief has
04-84-13
most volunteer fire
been successful at
■ E&R Bylaw
departments
identifying potential
Section 4
across Ontario.
Volunteer
■ Meets minimum
Firefighters
municipal hiring
practices
Retention
Min. G/Lines
Meets the
No formal
■ Satisfactory
04-61-12 and
guidelines
procedure for exit
■ Knows why people
04-84-13
interview in place
stay or leave
■ Minimal turnover in
past 5 years (11 %
or 2% per year)
Promotion
■ Min G/Lines
Meets G/Lines,
None
■ Municipality
04-61-12
legislation, bylaw
additionally
■ OH&SA Section 27
and standards
encourages career
subsections 1 &2
development and
■ E&R Bylaw
currency for Chief
Section 17
and Deputy Chief
■ OFSS as
summarized in
Section E of back-
ground material
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
11 V,
WE
vK
■ Min G/Lines
Offim
Meets G/Lines,
Performance
Evaluations
04-61-12
legislation and
■ OH&SA Section 1
municipalities
Subsections 27&28
policies and
• Oro-Medonte
procedures
policies and
Additional
procedures
evaluations are
done through the
curriculum training
programs
■ Approved by
C.A.O. and Council
Job Descriptions
OFSS as
Meet minimum
summarized in
standards
Section E of back-
Additional job
ground materials
classifications met
through sections
on wage, benefits,
promotions and
hiring
Wages and Benefits
No guidelines or
Municipality has a
standards
wage and benefit
package for union
and management
employees as well
as VFF's
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Cl
Dispute Resolution
Min. G/Line
All employees are
There is no SOG
04-61-12
covered under one
for Dispute
of the following:
Resolution
Management
Concerns Policy,
Union Contract,
and the VFF
Dispute Resolution
Policy
Discipline
Min G/Line
Has a recognized
04-61-12
policy (see
appendices sec. 7)
that has been used
and is successful
Retirement
Min. G/Line
■ Covered by E&R
04-61-12
Bylaw Section 4-2
Office Space
OFM - Fire Station
■ Provides space for
Not all stations
Planning Design
administration
have adequate
Construction
duties to be carried
office space
out for each station
Collective Agreement
No G/Line or
■ The municipality
standard
has a union
agreement which
covers the
technical support
position only and
not the VFF's
Health and Safety
Min. G/L 04-64-12
Meets req'mnts of
■ OH&SA
G/L's, standard &
■ Section 21
legislation through
■ Bylaw 98-56
development and
implementation of
SOG's
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Cl
Bylaws (see section
of background
materials and section
8 of the appendix)
All Bylaws are
referenced in these
sections which cover
all bylaws related to
Fire and Emergency
Services Department
■ Min G/Line
01-03-12 &
04-80-01
■ The entire FPPA
■ Fire Works
Explosion Act
■ POA Chapter P33
■ Fire Code #6661
■ Fire Underwriters
G/Lines 2.2.1
■ NFPA # 291
■ Has E&R Bylaw
that does not
address the new
FPPA
■ Fire Prevention is
currently
addressed in the
E&R By-law
Sections 9 (3) and
14,15(l)
■ Appointment of
Fire Chief and
Deputy Chief is
covered in By-law
94-13 & 14
respectively
■ By-law 94-15 is
regarding
Inspectors under
the OBC that refers
to 1990 Building
Code Act
■ By-law 98-67 is
Adoption of the
Emergency Plan
■ By-law 98-56 is
regarding adoption
of OH&SA
■ Does not have a
policy/bylaw to
address the FPPA
■ Current E&R Bylaw
out of date
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 5
By-laws continued
(See section A of
background materials
and section 8 of the
appendix) ....
By-laws regarding
Authorizing
Agreements
G/Lines and
Standards remain the
same
■ By-law 99-81 is
regarding
Development
Charges
(apportioned to the
Fire Dept)
■ By-law 99-4 is
regarding User
Fees
■ By-law 94-65 is
regarding
Fireworks
■ By-law 94-40
regarding retention
of records
■ By-law 94-48
regarding Mutual
Aid Agreement
with the County of
Simcoe (currently
under revision by
Simcoe Fire Co-
ordinator and Fire
Chiefs)
■ By-law 94-75
regarding Fire
Protection with
Springwater
Township
■ No Fee Schedule
has been adopted
yet
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
M.
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
By-law 97-16 is
By-laws regarding
Authorizing
currently under
Agreements cont'd...
review regarding
delivery of 911
C.E.R.B. services
■ By-law 98-42
regarding Barrie
Dispatch Services
■ By-law 98-78
regarding joint use
of Communications
Tower
■ By-law 99-108
regarding wild land
fire fighting within
County of Simcoe
Standard Operational
■ Min. G/Line
■ Has identified a
■ 001-1-21 does not
Guidelines
04-69-13
significant number
address absences
■ Section 21
of Operational
due to vacation or
■ NFPA 1500
Guidelines
illness
■ 001-1-27 does not
specifically refer to
officer training and
development
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Standard Operational ■ Min. G/Line
Guidelines 04-69-13
continued ...... ■ Section 21
■ NFPA 1500
■ Has identitied a
significant number
of Operational
Guidelines
■ 001-1-30 Dispute
Resolution does
not reflect chain of
command
procedures
■ 001-1-31 does not
reflect urgency of
some situations,
e.g. verbal vs.
written
■ 004-3-02 does not
make reference to
Section 21
■ 004-3-08 does not
address the need
for eye protection
against
communicable
diseases
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Standard Operational
Guidelines
continued
■ Min. G/Line
04-69-13
• Section 21
■ NFPA 1500
Lj
Has identified a
significant number
of Operational
Guidelines
■ 011-3-07 does not
have sufficient
detail regarding
how personnel will
be "accounted for"
■ 014-3-02 does not
indicate how
gloves and other
equipment are
disposed of
■ 015 Forms shown
are no longer in
use
■ 018 does not
include a policy
regarding who
should and how to
deal with the
media.
■ There are several
other guidelines
that have not yet
been developed
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
N
Records Management
(Baker System)
Records Management
(Ministry of
Transportation) for
drivers
Records Management
WSIA
Records Management
Communicable
Disease, Hazardous
Materials and
Vaccination
Records Management
Professional
Development
■ Min. G/Lines
02-04-23 and
04-85-13
■ E&R By-law 12-4
■ Same as above
■ Same as above
■ Same as a
■ Same as above
■ Is in the process
developing a
computerized
records
management
system through
Baker (software
company)
■ Meets G/Lines and
standards
■ Meets G/Lines and
standards
■ Records are kept
on vaccinations
only
■ Most information
available in hard
copy and digital
■ System does not
cover fire
prevention, fire
inspections
■ Personnel file does
not include any
WSIB claims and
their status
■ No current tracking
for lost time
accidents that are
not WSIB related
e.g. sports or
actual employment
■ Personnel files do
not record
exposure to
disease or
hazardous
materials
• Emergency
Response data
provides excellent
insight into
response times,
personnel on
scene, incident
type / location and
freauencv etc.
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 10
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 11
■ Meet standards on
Records Management
Same as above
Training Standards
curriculum training,
(summary, lesson
plans, enabler)
• See specifics
under Training
Records Management
■ Same as above
■ Notices are kept in
Discipline
personnel file
Operating/Capital
■ Min. G/Line
■ Municipality
Budget
04-59-12
receives annual
budget from the
Fire & Emergency
Services
Department
■ Background
materials show
Operating Capital
Budget, 2001
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 11
Fire Stations(Section B or Background Materials)
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
12
■ Min G/Line
Has addressed
Fire Halls (by station)
02-04-23 and
these requirements
04-12-13
through a
• NFPA 1201 17.1,
comprehensive
17.6
inventory of the
• OH&SA
Fire Halls
■ Section 21
■ OFM Fire Hall
Design Document
■ Ont. Building Code
(as required)
■ E&R By-law
Sections 1 & 5
■ SOG 002-3-05 &
002-3-12
Station # 1
■ Has room for
■ No emergency
Shanty Bay
apparatus
power
■ Has training room
■ No room for
• Kitchenette
additional
■ Municipal water
apparatus
■ One washroom
■ No showers
only
■ Parking lot not
■ Limited storage
paved
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
12
Station # 2
Hawkestone
Good classroom
facility
■ Office space
■ Kitchen
■ Storage
■ Well Water
■ One washroom
only
k.
■ Air boat cannot be
accommodated
properly
■ No showers
■ Well water not
potable
■ No emergency
power
Station # 3
■ Opened in 1996
■ No system to
Horseshoe Valley
and build to
evacuate exhaust
specification of the
fumes (unlike other
Fire Hall Design
stations — has full
Document (OFM)
time staff)
■ Municipal water
Station # 4
■ Classroom
■ No showers
Rugby
■ Office space
■ No room for
■ Kitchenette
additional
■ One washroom
apparatus
only
■ Parking lot not
■ Well water
paved
■ No emergency
power
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 13
Station # 5
Warminster
VA,
■ Kitchenette
■ Office Space
■ Municipal water
■ Washrooms with
showers
■ Classroom
■ Parking lot in good
condition
■ No emergency
power
■ No room for
additional
apparatus or office
space
Station # 6
■ Small office space
■ No emergency
Moonstone
in station
power
■ Washroom in main
■ Classroom in
building
another building
■ Municipal water
(without running
water and
washroom
facilities)
a No showers
■ Office space is in
another building
■ Both buildings in
poor repair
■ Parking lot not
paved
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 -14
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
15
vT
MEN,
la
Apparatus
■ Min. G/Line
Meets guidelines,
Gathered and
04-07-12, 04-12-13
standards and
reviewed additional
& 02-04-23
legislation (see
information as
■ HTA (as required)
Risk Analysis by
requested by the
■ ULC Standards
station for details)
Master Plan
• OH&SA
Capital expenditure
Committee
■ Section 21
forecast program in
■ E&R By-law
place for
Section 13-1,2,3 &
replacement of all
10
Fire & Emergency
■ SOG 002-3-5,6 &
apparatus
12
• NFPA 1201 —17.1,
1901 and 1914
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
15
Fire Prevention and Public Education (Section C of Background Materials)
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
10
Es
Mid
S
Proactive and
Min. G/Lines
■ Has proactive
Does not follow up
Reactive Programs
01-02-01,
programs i.e.
with evaluation
02-04-23,
Kiwanis Fire Safety
after program has
04-39-12,
House
been delivered
04-40-03,
■ Provides reactive
04-40-12,
programs by
04- 41A -13,
responding to
04-42-12,
requests for
04-45-12,
presentations for
04-47-12
schools and
■ SOG 022
community groups
■ E&R Bylaw Section
15
■ Fire Code Part 11
Inspections
Min. G/Lines
■ Does inspection on
Lacks Fire
01-02-01,
a request and
Prevention Policy
02-04-23,
complaint basis
that includes type,
■ OBC O.Reg
(minimum req'd)
frequency and
403/97
■ Does annual
follow-up of
■ FPPA — Fire Code
school inspections
inspection
Part VI
■ Other inspections
No process
■ E&R By-law
are done as time
program in place to
Sections 9 (3),
permits
accurately identify
14 (1) & (5) and
the number of
15
businesses
requiring
inspections within
.. ..... ...
the Township
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
10
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Un
'a
f . . . . . . . . . . . . . . .
-M 151" s. Mog"N"Ej
b
Plans Examination
■ Min. G/Line
■ Meets the
04-48-12
requirements
■ Min. G/Line
■ Has
■ Lacks specific
Pre Incident
-
Survey/Plan
02-04-23
comprehensive
information
• NFPA Standard
listing of building
regarding use and
1420
stock with cross
occupancy of these
referencing to
buildings
building and fire
codes
Investigations
■ Min. G/Lines
■ Meets
■ No SOG / Policy
02-04-23 and
requirements
regarding who
04-52-12
conducts
■ FPPA Part VI & Ill
investigations
Disaster Planning
■ Min. G/Line
■ Has an Emergency
■ The plan has not
02-04-23
Preparedness and
been tested
■ Emergency Plan
Response Plan
Act 1983 Chapter
■ Fire and
30
Emergency
Services has a
good
understanding of
their place in the
plan
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Un
Emergency Response (Section D of Background Materials)
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
ff.*]
Emergency Response
■ Min G/Lines
Average response
Time
01-02-01, 04-08-12
times and
and 04-12-13
personnel numbers
■ Section 21
(upon arrival at
scene) can be
calculated through
Firewatch
■ Roll out time for
1997-2001
average
Available Personnel
Same as above
16 VFF's per
There are some
station
stations that are
lower than the 16
compliment
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
ff.*]
Water Supply and
Mapping
• Min G/Line
02-04-13 and
02-04-23
■ OFM Fire Dept
Management
Program Section
2-40
• Fire Underwriters
Survey Section 8-7
and 8-8
■ NFPA 1231
■ Have a map
identifying the
water sources that
are year round
■ Have 6 tankers
that can provide
water throughout
the township
■ Not all areas of the
township have
year round public
water sources
■ Do not currently
have a policy in
place to access
private sources
e.g. ponds
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
Training (Section E of Background Materials)
Ontario Firefighter
Standards
■ Min. G ine
02-04-23 and
04-81-01
■ MTO
■ HTA
• OH&SA Section 42
■ Section 21
Use standards as
their bench mark
for this training
Station Specific
■ Same as above
■ Does station in-
Training
house training over
and above
curriculum training
■ All training includes
appropriate
documentation and
tracking
Driver Training
Same as above
• Excellent in house
Ensures competent
(upgrading)
program that
and licensed
meets ministry
drivers within the
standards
Fire & Emergency
Services
Department
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
NE
Apparatus and Vehicle
■ Same as above
Training
■ Same as above
■ Recognizes need
Recruitment Training
■ Have program in
place
Same as above
■ Being used and
have 10 Trainer
OFM Curriculum
Facilitators
Same as above
■ OFM curriculum
being used
Program Development
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
21
Firefighting
Certification
basea on an
international fire
safety accreditation
council FPPA
■ Voluntary process
in which some of
the VFF have
chosen to
participate
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
• As of year 2001,
69 VFF's are
currently registered
in the Certification
Proaram
22
Communications (Section F of Background Materials)
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 23
Dispatch, Call Taking
■ NFPA 1221
• Purchase dispatch
and 911 C.E.R.B
■ Min.G/Line
service from Barrie
02-04-23 and
which is compliant
04-64-12
* O.P.P. answers
■ Industry Canada
911 calls for Oro-
Radio Standards
Medonte and then
downloads to
Barrie dispatch for
fire calls
• Uses hardware
and software at
Barrie Com. Center
* There are 2
There are still
methods of
some 4 party-party
accepting
lines in the
emergency call:
Township, which
91 land direct dial
complicates the
numbers
911 answering
system
Back-up
a Barrie has
sufficient back-up
system
Check on O.P.P. 911
• Sudbury provides
back-up
back-up
0 Ministry Guideline
9 Using current
pager and radio
Pagers & Radios
04-64-12 Industry
technology but
coverage is
Canada Radio
equipment will be
effected by poor
Standards
required to meet
reception pockets
new standards
effective 2004
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003 23
Oro-Medonte Fire and Emergency Master Plan — Analysis — DRAFT April 3, 2003
24
~` /
Analysis Overview
The Analysis for the Oro-Medonte Fire and Emergency Master Plan is in two parts.
• Analysis of Needs (Summary and Chart)
• Risk Analysis (Summary and "By Station" Breakdown)
These sections provide insight into the strengths and weaknesses of the department and
lay the groundwork for planning strategies and other requirements, based on the growth
of the municipality and the ur88S Of potential risks.
Th8(]ro-Medonte Fire and Emergency Services Department has compiled
comprehensive background information regarding its services, using the "Guidelines on
Municipal Fire Protection" as Getout by the Ministry of Public Safety and Security.
Where there was 2 lack of guideline or@guideline that did not apply tV this department,
additions and omissions were made using common sense and good reasoning.
Through this proceSs, the requirements of the terms of reference for this Master Plan
have been addressed and the document gives a clear and accurate picture ofthe
department's current situation. The historical data represented in this Master Plan ' '
covers a period of5 years 1097-2OO1 inclusive. This ensures that ''spihes^iOstaUobC8
vvareneutralized and also provides 85 year d�tabese for future monitoring ofservices
for effectiveness and efficiencies.
Following the compilation of data, a Working Committee was formed 10 review and
analyze the information. The committee consisted [d the Chief, Deputy Chief, Research
Assistant (who also worked on the background compilation) and two members from the
Office 0f the Fire Marshal. The process was facilitated by me, Julie Scott of Innovative
Perspectives; the independent consultant that was contracted to carry out the analysis.
My observations:
With an administrative team consisting of the Chief, Deputy Chief and Technical Support
Person, all of the management responsibilities for the Fire and Emergencies Services
Department are carried out from the headquarters on Line 4 North at Horseshoe Valley
Road. Generally speaking, the department is an efficient and effective operation,
however there is an urgent need for additional full time support in the areas of Training
and Development, and Fire Prevention and Public Education.
The six fire stations located throughout the township, provide protection through a
volunteer fire fighting staff Uf94@Sof 2001 (approximately 16 per station) including
District Fire Chiefs, Captains, and Trainers/Facilitators for each station. With an average
response time (including all types of calls) 1997 - 2001 of 11 minutes 57 seconds, the
volunteer personnel carry out their responsibilities iD8timely and efficient manner.
Most of the stations are well situated and are generally iDgood condition, however the
township will have 1n address the inadequate condition and location Of the Moonstone
Station.
[}ro+. donte Fire and Emergency Services Department Master P|an - AnakmkaOverview
Draft April 3.03
The increased number of incidents along the Highway 11 corridor has had a significant
impact on the Shanty Bay and Hawkestone Stations. Based on the statistical data
gathered for this Master Plan, there is a definite need for a new fire station to be located
close to highway 11, and centrally situated. E.g. Line 7 North
The Risk Analysis portion provides information regarding the properties and areas of the
township that have a higher rate of incident or present a potentially higher level of risk
with regard to loss of life and property. This "station by station" breakdown emphasizes
the need for the department to enhance the support mechanisms that will ensure the
continued effectiveness of the Fire and Emergency Services Department. Fire
Prevention Public Education, and Training and Development are two such areas.
While compiling the comprehensive background information, the department also put in
place many highly effective tracking systems that have already provided efficiencies in
monitoring the level of service and producing the related reports and documents.
These systems were developed using historical data from 1997 — 2001, and the Chief
and Deputy Chief have already reaped the benefits of this data base, through their ability
to quickly access computerized information that was previously only available to them in
manual form e.g. incident response analysis, personnel and training records etc. This
has also provided the Oro - Medonte Fire and Emergency Services Department with a
technological edge that will soon be required under a new efficiencies program
(Municipal Fire Protection Information Survey) currently being carried out through the
Office of the Fire Marshal.
In conclusion:
It has been my pleasure to work on this project with Paul Eenhoorn as Chief, Joe Casey
as Deputy Chief, Harold Daynard as Research and Technology Assistant and Lynn
Burness as Technical Support Person. In my sessions with this core group, as well as
the Volunteer Fire Fighters, I found a group of dedicated men and women who are
committed to the safety of their community. I would like to acknowledge their
enthusiasm and input into the development of the Master Plan. Finally, I would like to
thank the Master Plan Steering Committee and also the Township Administration Staff
for providing their support and assistance to me throughout my involvement in this
project.
Respectfully submitted by:
Julie Scott
Innovative Perspectives.
DRAFT ONLY.......... UPDATED April 3, 2003
Oro - Medonte Fire and Emergency Services Department Master Plan — Analysis Overview
Draft April 3.03
2
prom: Marlyn HennycooK
Sent: Thursday, April 17, 2003 10:43
To: 'vicki.p @sympatico.ca'
Subject: RE: deputation
Mrs. Palmer,
0RC INPiED -ONITE
G,
[LOTION r '
fVZETINO: COUNCIL
C. OF VV.
Your name has been placed on the Committee of the Whole agenda for April 23, 2003. The
meeting begins at 9:00 a.m. There are three deputations before yours. Therefore I regret I
cannot give you a fixed time for your deputation. If you require more information, please contact
me.
Thank you,
Marilyn Pennycook
Clerk
Township of Oro - Medonte
148 Line 7 S., Box 100
Oro, ON LOL 2X0
Telephone - (705) 487 -2171
Fax - (705) 487 -0133
clerka.oro- medonte.ca
www.oro - medonte.ca
This message is intended only for the use of the individual or entity to which it is addressed and
may contain information that is privileged, confidential and exempt from disclosure under
applicable law. If you have received this message in error, please notify the sender and delete
the message.
Thank you.
- - - -- Original Message - - - --
Sent: Thursday, April 17, 2003 8:
To: clerk @oro- medonte.ca
Subject: deputation
I would like to make a deputation on new material regarding the sale of
Plan 709 at the April 23`d. meeting. Thank you
Vicki Palmer, resident of Oro- Medonte
From: vicki palmer [vicki.p @sympatico.c
Sent: Thursday, April 17, 2003 8:13 AM
To: clerk @oro- medonte.ca
Subject: deputation
I would like to make a deputation on new material regarding the sale of
Plan 709 at the April 23rd. meeting. Thank you
Vicki Palmer, resident of Oro - Medonte
0
From: 'vi 'cki 'palmer [vicki.p @sympatico.ca]
Sent: Thursday, April 17, 2003 8:13 AM
To: clerk @oro- medonte.ca
Subject: deputation
I would like to make a deputation on new material regarding the sale of
Plan 709 at the April 23rd. meeting. Thank you
Vicki Palmer, resident of Oro - Medonte
5
Main Identity ~-
Sent: Wednesday, April 23, 2003 8:25 AM
Subject: Evans Family Deputation for Oro-Medonte Council re Plan 709
My name isEdEvans and |mmhere
today `" speak ro YOU onbehalf ofny Mother and Father, Shirley Greenwood Forest Road. wy family ie one of the 13 Lakeview hommovneminp|an 7O8� Our
i|y
has been apo�ofth�ounnundvfor |nost4Oyeacs.
Due to recent events and statements /n recent deputati d
campaign by group calling themselves "Save our Parklands" made letters to the editor and � public
��»«�fe�/thatmenyofth��eotat�rnentaare/n�c� r«/mnos''»«e feel bisn«nesa/Yto address these sbatennenta
urote, misleading and Possibly damaging.
VVe want to clearly state for the record thmfmotthatd i
K8edonteCounoi|haafu|fi||�dthei/rn�pon�ibi|itie»tounnQ/t���thrm�y��'Prmo���turek/ewP|an7UgthattheO
integrity. s menQheat degree nf openness, transpe»enuy.hono�y' and
«n
Our family is concerned that due totremendous
bm�c gen�ratedbyasnneUnninor�ty hisuu/opp/eaau'eia6eingbn»ughthmba»eo»omunci} and this pressure /
mmteoontrovmns*ysurroundio�thisis�uwbasodm«/o»andou'demPconner»thatthissnne||` minority is trying to �
"^/ inaccuracies ondnnan/pu|ation.
vve want to make it clear vvesupport council and heveb��nnnu much u mp/ess*d and deeply appreciate council's
There are many important issues involved in this process. Our neighbours and Councils and our deep concern
for the Natural Environment of our shared and cherished Lake Simcoe. The honesty and integrity of government
and citizens in the Public Policy process. The critical importance of public access to parkland, particularly
waterfront parkland. And a fundemental issue that has been lost in the shuffle and controversy surrounding
these other extremely important issues ... and the degree to which our community of 0 ro-Medonte is sensitive to
rights of a small minority to enjoy safety, security and privacy in their own homes,
My Mother and Father has attempted /nthe most construotiv
�en�endn«sdis�essand onx�tvthattheyfe�|dmik/ov�rthi ea»ddi���»�at�»«eyP�s�ib|e'endba��d�n
Tn/s|eU�r� ' ' sPlan 7O8icaue.....,itison this basis that they wr�e
} should also mention that nny family have shared th
Farni/yforover�Oy�ansendBerbandAnn*andmm*useofLakeviewPr»PeryinP|an7O8v�ththe\No|mszozuk
years.
ysenhave grovvnuPv�th each other and been friends aUthese
27 Greenwood Forest Road
Lot 30 Plan 709
We are writing to YOU to express our concerns negardi/g the deputation
on
also shows copies ofa statement mr deputation from Anne and Barb from February 5.2OD3 i
APm1o.2UUJbvAnne and Barbara WOIOszczuok and statements »ode on the Save the PerNandwebshen/ ch
Ve are deeply concerned that Anne and Barb i " their deputation have sale
purchase, 3. the resulting environmental impact nan / Lek�«ie«»pruP��y' 2 the costs related tothkath
neighbours en� the integrbvmf Council, c�*ff'and ouree�eaand eour
` . p»«e 20f5
_
. ^ andvaknmv
for process is to our peace of mind in our own home.
Council Staff have dealt With openly, honesty, very publicly v�hthis not�rsince
Our fanUyand our conoun�yhave po���in this open public process with Dno-WCounoU,2OOO __and have r~~=,".muvo\zYoye� n� ' - - -~ ~~ ^=/�//p owned |mnU in Block Atu the ~~°""'u property o»nwrs We have waited and lived with the ups and downs of this process everyday for many yeans n»« We feel it is important for Council and concerned
This ka why we are deeply concerned with the solutions Put forth hnthe
And vwevwsUto respond vvbhfo|bv�ng facts regarding these sooaU �d ue�wtotunofAor18'2OO��
solutions.
Firstly *want tonake it very �clear that c°ontnabostatanent made bvthe S
avemurParNmnd[roup"
absolutely
no parkland is -~iven away ~y Council 'u any select citizens. The strip mf Lakefront land that abut the land
which our homes stand on has been shared ny the residents of Plan 7DQ for over 00 years. This restricted use
land has never m1 any time ever been public parkland. This shared restrictive use worked well uP until about 5
years ago. During these Past five years the tension in our community has resulted in intimidation, bullying and
acts of vandalism in the middle ofthe night ' visited upon the Lakeview families
by a small, unn»presontotive minority in our community,
Council offered all member of our community 5 proposals. Our community received these proposals and a
Many of the residents on both sides of the issue approached Council to solve this untenable situation and dispute.
majority of residents in our community proposed to Council.... a compromise solution based on one of these
proposals. This Was three years ago. And our communities compromise solution has been voted on and agreed
by the last Oro-Medonte council. The solution has been reviewed and scrutinized by the general public and
conerned citizens, and media all during this process .... over 3 full years.
The current Council has now voted mnthisissueandnot/ ons re |a1edtoi
tnuneroust�n�sandthedenon�dio n�ontyoutoonehasbeenc|ear,
Clearly, as all ofcouncil
�knows, and all nr the concerned residents know who have fol�vedhhi i s
sued«sek/hnnthm beginning know, Oro meUmnte Council has dea�v�hthe process these ps�t threeyeansinhone=pub/kandbenap
We are paying full market value for the property. That market value was arrived at by a third party real estate
appraisor. An experienced, respected, knowledgable appraisor, retained by the Township to proivde objective
and accurate appraisal of the property in question. There are land values that are referred to in Barb and Annes
deputation and related documents as "projected" by an "Outside accredited source" whom is never named. When
I asked Barb and Anne at the Guthrie School Public meeting if they had retained the services and expertise of an
objective third party appriasor as Council did, they responded that no .... they had not recieved any appraisals
from a objective third party professional real estate appraisor,
We also want tobe very clear that not only are ve paying full market value, but that
»e are and very much want
m'..anoecapayingfora||n»lated|ega|costsofthesm|e There have been referennosmmdebytheSaveour rar«/anoQ»o«pthatthmtaxpnyersof[ro' Kedmn ho are payin�tortheoostscfthis|mndsa|e.
This is not true.
ln Barb and Anne's deputation, their Solution A proposes enfon:in th
Par�andof Plan 7O@aa public ovvned|mnd W1anyoftheso-called TQ �e»oroanhn»entbY}e»v�ndhempingtha
Vfthi»|a»dapprmvedbyCounoi|ove/the- *»cnoeohn�a»tsino|uded�ohs�ndprmpmruae
people's bedrooms.
years, .,...and are safe and in good order and within a fwvvnlotres of s
--'!V!mst
»nporoann\ ..... . the problem with Solution A is that public access to Lakeview
property of Plan 709
would not solve the serious issue Lakeview residents must live with day and night. Public access to this land
abutting people homes Would only further seriously da e th �seuur 'd peace of mind of Lakeview
iev residents and place the Township in an intenab|e p»a on. The Lakeview residents have efundenenta| right, the
same ao everyone else in our community to protect and enjoy their rights, to privacy and security in their own
homes,
And
��dveopp�oa��eP|y�at�eComoU�� recognised
entfamilies ofPlan 709 mustbeprotented'~`~y�� n »nsota| hghtofthen� 13 Lakeview
from the sort cf abumemnddangmnsthathmvebew�ninf|iob�dupon
themthasapmatyouns,
41'23" 0133
���e 3nf5
w� -
� Wevant to insure that the concerned citizens of Om-M know the facts of this matter. And it is deeply important
that concerned citizens know that Oro-M Council has acted in an open, honest, manner for the 3 Plus years that
this process has dragged on.
BacNot residents of Plan 7Ogoo-�authmurmd and agreed to the res Po» sitJ win
»
solution that Council is Pro»eedi»Q with. And itie only s very small minority ofBacNmt nye1mntsspecifically, Barb and Anne, Bill
Pidi1sney and HoWe Rogers that have attempted to delay and delay and overturn this process that has been
m
pen anddenocredioe*erystepofdhevayt/e*eposryea/a�����Moton|Y�retheymetheprooeaa ����. but also nptingbmde|ayenoo«m � ` urn .. .inour opinion o»nakeinnmoounabstmten�nbstoth�p«b oo»c the media n their
deputation ond on the STPv tto._ndthatvefew| , without prejudice ....... this misinformation ks intended to create controversy amongst concerned citizens, and in turn to manipulate and bully Lakeview Residents and
Council who have been publicly seeking to reach win win closure to this process.
Ne believe the real motive of this small vocal minority ietu pressure the Lakeview residents to cave in and to
accept their demands to return to the explosive situation of continued restrictive use of the lakefront
property.
At this point, in our constant state uf i -'dvmnynvmrthisnathur '_whkchimpacts our daily lives and wur egvyn mnzc«»«rovnhonm...,itininpnrtat '~rustostatat000un i|thatnVthing could be further from the truth.
Our resolve in this matter is as strong se ever. Based mn Anne and Barb's deputation the STPvebsite and past
incidnntsmf«onda|ismondbu||yingvmha,=cvoetorea|iz more than ever, that our future enjoyment of our
home isVn the line here, And that ve must insure that
the facts of this matter onthe record.
Anne and Barb make reference toe potential legal motionif Council carries thru with the Council's Aa council has acted in the full light of day, carefully conducted due diligence
these
past 3 years, and with complete integrity reached it's democratic decision, there could not be any successful
litigation regarding Council's decision or process.
Conversely, ifCounoi|wmretowmvermvngtothispressunafronBa/bandAnn� �» dSTP
eQm»eeted uu,uoversey.and fu�herdelay doaureto this process,
��� whetoth erreo»«»se»ou|dLakevievresidents have
ov»QtoongoinQdanag*topoaceofmind, sen«/ �y'Privu»y?. Also there is the important issue mf significant
damage to value of property if council were »o ever implement one of the so-called em| ti»»aeQa//o« allowing
n 7OQLakev/mvPropeMYtmbmpub|inaccesa. Who would want to buy a home, where public has access to the pioniohab)e1O»eet from Your bedroom window? Not to mention the problems of inappropriate use of parkland
late atnight.
Lastly and most importantly we wish to express our feelings regarding proposed solution B.
The transfer of all Parklands in Plan 7O0to
U "
property owners i»7OA would have disaetourmus effects and
impacts inourhonemndproporty security, privacy and peace as mind, as it would for all 13 Lakeview families,
i|i
es,
A(thnitin true that this solution would relieve thmTo«»ohiPoftheir|iebi|ities This solution would place Lakeview
residents inm dangerous Position, and Council and local Police would be left %fth issues nfongoing mediation, pm|ioinQ etc.
At this point vn would like tn provide council and concerned citizens with some photo's shov »Q the
current state ba ..~ shared Lakefront. These first photo's are encroachments that the V family oreatedonourshared uauernont, . .... .,.This areas prior to being paved over by Barb and Anne's family »aaas»aUo»»estingarea.u«erthmpact 25 years, this poorly constructed encroachment has never been maintained and has completely into it's current state of eyesore and hazard to public safety. Here are photo's of Barb and Anne's rusted »|d boat hoist' piled high with debrisfron anmth*r neighbour, .._.this ba|andam�t«hazerdhaa eatunba«ohednovfor12yemrsand|efttodeterionate anongstmurfragi|e fxom-t'elvir»,Aen,
Here are some photo's showing the solution proposed bya minority ofBocklot resident todenn k
~''~``'=`they o«unedoomr||otonLmhevievv residents,
o' Prope�yUnes
|op�cm this marker, which you can o|eadysee isa1 sedinnof fence dinemt| '
The only path mYK4other can negotiate fnonnher honn~tnth water. yao'o��oura««osatotheLoke
We feel strongly these facts must be read into the � �
ofth�fads ~`erem|/tyofthia�ituotimn �ndtoermcordso that (�munui|and concerned o��enaare c|eedyemware
put the deputation mfB and Aincontext.
KAy Mother endFather's|ettoroontinuestoeddnesetheissueofBerb an dA '
community b* left toau� out this issue on our ovvnona '.A level p|ayifi�|nn�s request that our Plan 7O8
..0 u. Our community has struggled
4,/21`03
.'
Page 40f5
with this issue ^for many years. For the past three years wm have publicly struggled over this issue. The our community arrived au a �onp»nnisesolution 3 years ago. ' small dk��ent nUQrouP� majority
including
Barb Anne who «unot get z»*�way have become more and »n e«o»a|u»e/thksPoetyem� A�th�prmoma
done every day this process is being delayed.
process
drags f«�hermisinformation ia being spnyad Tension isonk great damage is being
One of our greatest oonoennaereB�rbandAmn���ndSTFrss��to
statements regarding ^ protection of lake waters
and fish habitat..",
For over 3O years our family has not used any pesticide on our prmP*rty. Ve compost, verecycle, we eheveb
een en«i/mnnmnbs|istnforgeneratimns, My Father has more bird houses and feeders per square metre that a bird
santuary. Vm are passionate and dedicated life long envioo» mental /sts. We care deeply about our
responsibility to care for our cherimed Lake {inonn natural en«i:»nne»t. Yuuhavesaenhovsmneothorfani|ieshaveomrwd
when vv* smeand hea/ B�rb and Anne and the �Tp r»r our shared Lakefront. You can irnogineour �untretion
group
e»«i'on»nente|/nnpeutthe sale cf the Lakeviewv nnakea»yo/�ioiamen*Qmnd�n�onypos�ib/mn«� ���ti
BasedonthepoorninenceofBmrbmndAnne's1»n�pe�ynnayha«e�
statements on the STP »ebaite. clearly they are being presented
as
s sPokespeop|eforthis group ��� onevvhiuhiseupposeUlyoonoernedvthprmbeoUngpmrNandandthemnv/rmonen^. This clearly is the ultimate hyprounaay. /eve have Barb and Anne in their deputation and onthe STP web
site professing to deeply care about the natural environment and our shared LaKe«ie». ... ..and yet...- they have
failed over the past 20 years to even clean up their own families mess.
Clearly the status quo is not acceptable. How could we trust
our neighbours aft*'enduringthisd'eo^ie
t.
Barb and Anne's solution B would simply continue bnho|uz h Lakeview tothmi||wi|| v
e continue
toexperience.
And ve refuse tobe held hostage to this type of behaviour any longer.
|n our view the plan that the council has decided on over th� st th
Pm »�»n eandYearsiasupe/iortomnyofthmmther
options proposed.
The current plan will provide VVatemievv residents with ag^emte of
uoto enjoy our home and prope�yagain.
rae»»m smouritY.sofe�andpr�auyand�n�b(e
Ve certainly inno way towe wish to deny our Baoh/ot neighbours ecoe�oth*Leke.whicheknwthey «h*'ishasnuohaavado. This is why the majohtymuth nu*dm»�mgr v
been decided upon. oedt�this�ompruniaesm|utionthmt
has
So that we would all have safe, fair and reasonable access to our beloved Lake Simcoe.
In closing ve thank }rn-Kedonte Council and administrative staff for their courteous and fair hmnd|in�ofthis
matter these past three years. This has not been an easy p»ocessfor any of us. Ne strongly feel endknow
thet men»*hes come to uphold the wishes of the majority of o«roonn«»ityo»dthmdonuoratiovot�ofCro-8edmnt
e o»uno/|andconp|et*thispronwaeassounaspoasib|
Yours Sincerely
Shirley and Harry Evans
| would now like to make e few brief comments regarding my parent letter and their situation
think b becomes clear to anyone who takes aoloam�o�atvvhatiagoingonehenathsdB rb
have seized �mueethsdarenearanddemrtotheheedsmfCanadians that of a a»dAnneand otp
�
"'',"u/o/«,nt' ........ the cntica|legacy mf our parklands-and th st |�o nurcheri�edneduna| our society ...that of the
and because they are not happy vvith the decision of our oonnnnunitvondcouncil-....1 aupposeth�ba
-__may not °"" inaccurate --that they have chosen tuspread ' 'rnsmre
���rt��n�m�c�ens�0*��r�. /�a���e����ns�
4/23/0
`~
� (
- ~V ^
~� |cannot state n�o/edea��that there isabamute�novwongd�nnwhatmxsveron the pa�of any |mkevi
�i�d��p|,y regrettable councillors who are voting oosuppu�o�sunamn this ,�sua\orwn the po�ofbh �»« Oro staff,
hnovvthm�e��"^=txu^nuaonmshavebeenn�adeaboutmnyCmunci||m[th �� u«� insinuations are simpy untrue.
There is also perhaps an even more fundemental and important issue here- ....even more importaritt
these most critical issue of the environment ...... . parkland ---and even public trust ..... and that is the sensitivity
and values of our community to protect the rights of a small minority of honest citizensthat are under threat by a
very vocal slightly larger minority,
My Mother and Father and the other 12 families need for Council and concerned oitiz
My Lea community for 40 years. They have been good neighbours; and have supportted the sharing of this
Mother and Father are now /ntheir seventy's. The have been leaders and good neighbours in our little Oro
property. They have invested countless hours of time in our local association, facilitating the play of the children
of our community and protecting the environment and lake for future generations.
My Dad is now profoundly hard of hearing. MY Mom is dealing with the challenges of a brain injury, the result of a
terrible car accident. They have worked long and hard all their lives to enjoy their dream retirement in Oro at their
cherished Lake Simcoe home....
[his is not simply an emotional issue for then\ |tianmt�/nnpk/�po|�ca|�a
controversy...
u�or�»y�ndoftbfor��
them awake at niqht, —and has now for months and their fears are only heightened on a daily basis. . ..by the
this is their life, this ia the front yard . ...... this issue takes place 1O'fronn their bedroom windovvand has keeps
misinformation be�jng spread.
| aPOlogise if I seem | aon�evvhmtpassionate and en�ot�no|about this isoue
| ."", u/� /�;csano the �uth regarding rny parents s�umt�n
dvvanI1omakeourethotconcennmdo�zmnsendyouinpm--uksr(�ounoi||orHughes.thetvvhonyoua�ennptto
ye�os`�_���� process .......p.°^=^su/utyouxnovvtohovabeenopen/y,ewis*^�'danddkacusaedfor3
that every day this process continues to drags or is delayed, it further damages the quality of life Of my parents.
Again vve thank council !for itheir honesty and courage in the face ofnnuohu�u��mndnn spirited
--~~'''w'=°uvusrna/rnnonty. �mncornnnentathat
came here with much reluctance today both for fears of retribution tomy folks, but also because NAe dont
light ' the press and cause any n�o»ebad feeUngsthan there o�wadyare. «va»tto
we have a fire burning in our little the �n«mhas come tm Put the �nmout
nontinu�tooreatefu�h�rd `u»»//u//«e»z pour fuel on this fire, .. any fu�herdelays v�||sinn |
mnnaQetoourhanni|ies,ourLakm and simply
, , rnonnnnun�y,
thankymu
April 10, 2003
Memo to Clerk Marilyn
a�rr�
Ea
4 r4
From Tim Crawford, Chairperson, Oro - Medonte History Committee
Re: Date of the Unveiling of the Federal Plaque at the Oro African Church, NHS
The unveiling date and time will be:
Sunday, June 15, 2002, 3:00 p.m.
(As with all government bureaucracy there's the slimmest of chance that the date could
be changed but it is highly unlikely. Parks Canada senior staff have selected the date
in consultation with us. That date will now go up to the Minister for approval. In 99.9%
of the cases the Minister agrees. There could be the slightest chance Minister Copps
would want to unveil the plaque herself but have another commitment that day. She
could direct that another date be selects It is highly likely that, if she is unable to attend,
she will ask Paul Devillers to act on her` behalf. If the local Parks Canada staff do not
hear something to the contrary within the next couple of weeks, they will assume the
Minister approves of the date.)
As reported to you earlier, Parks Canada will be picking up the tab for all this. I haven't
had a chance to discuss with Parks Canada any publicity. We might like to put an ad
in the papers, etc. I'll check if Parks Canada will pick up the tab for that. As you are
aware, the History Committee has been authorized to have commemorative plates
made for the event. It is expected that we will be giving plates to certain dignitaries. I
suspect the "profit" we make on the ones we sell would pay for the complimentary
plates.
ACTION REQUIRED It is now relatively urgent that Council and /or administration
produces a list of "politicians" who should receive an invitation from Parks Canada.
Appended is another draft of possible names, the bottom part of which is to be
completed by Council/Twp Staff. Please provide me a copy as soon as it is done,
hopefully before April 22.
Parks Canada staff have asked that a Councillor be added to the planning committee.
In that the Church is in Councillor Marshall's area, I have asked him and he has agreed.
Just to re- assure you, Parks Canada is looking after the whole thing — renting tents,
catering, renting "Johnnie on the spots ", renting a sound system, renting an electricity
generator, sending out the invitations, etc.
Councillor Marshall and I will keep you informed.
Respectfully submitted,
Attachments: Co of the letter from the Governor - general
Copy of a draft of those to be invited
4
Draft #3
indicates a very important
non-political person who
deserves special "treatment/respect"
List of Guests for African Church Plaque Unveiling
(assume the invitation would include "spouse")
Representing the Black Community
Politicians
Alvin Curling, MPP
Senator Anne Cools, Rm 178, "F" Centre Block, House of Commons, Ottawa, ON KlA OA4
The Hon. Lincoln Alexander, PC, CC, ONT, CD, QC, 30 Proctor Blvd, Hamilton, ON L8M 2M3
former Lt Gov. of Ontario
Hon Jean Augustine, M.P.
History People
*Rosemary Saddler, Chairperson, Ontario Black History Society, Suite 202, 10 Adelaide St,
Toronto, M5C 1J2
*Carolynn Wilson, Box 265 Collingwood, L9Y 3Z5
*Yvonne Wilson
*Howard Sheffield
*Rev. Wilfred Sheffield, Box 157, Sundridge, P0A1Z0
Carolynn Wilson is preparing a list of people she would like to be invited
Can we identify a Barrie "Thompson" decedent of the last Black family in Oro. Had a phone call
from Wilfred Sheffield who offered a possible names: Herbie Thompson, who is a brother of
Archie, and Helen Miller who is the daughter of George Thompson. Councillor Marshall is
working on this aspect.
History Committee List
Tim, Jadeen, Bruce, Eunice, Geoff, Mary, Sheila
History Committee retirees,
*Walter Hutchinson who has cared for the church for the past 50 years
Earl Robertson
Loreen Lucas
Joanna McEwen, distinguished Oro historian
Mark Fisher, and his sister Joan (married name?), children of the later Dr. Fisher — this NHS
designation would not exist if it were not for the research of Dr. Fisher and to a lesser extent son
Mark.
Gary French, Elmvale — wrote history of Oro Black families
Detig 1 iamiltern, Dr. Brad Rudachyk chairperson, Simcoe County History Association
rep. from Edgar Baptist Church — Clowes Women's Institute AND current minister
- ----------------- - - - - -- Councillors and/or Twp Staff confirm, delete and add to the following:
Politicians Lt. Gov. of Ontario — not sure protocol would
The mayor, deputy and 5 Councillors include Lt. Gov. for a fed event
Warden who else?!
Mayors Federal Senior Politicians and Parks
Barrie Canada Staff (not our responsibility)
Orillia The Hon. Sheila Copps or her rep. (a
Joe Tasconna, MPP "required or compulsory" guest)
Garfield Dunlop, MPP ?
Paull Devillers, MP
Aileen Carroll, MP
Semi-political
Township Clerk and CAO
July 19, 2002
1. . a -_!
April 4, 2003
Dear Mr. Crawford,
Thank you for your letter of January 22 and e-mail of March 27, 2003, inviting the
Governor General to participate in the June 2003 unveiling of a federal plaque designating the
Oro African Church and its cemetery a national historic site.
Her Excellency is disappointed that it will not be possible for her to accept your kind
invitation for June, but hopes to have the opportunity to visit the church sometime during her
mandate. However, given the Governor General's busy program for the forthcoming months,
including a State visit to three countries, we are unable to confirm a date at this time. Please be
assured that your invitation will be kept in mind and that we will be in touch with you again if a
visit to Oro appears likely.
In sending her regrets, Madame Clarkson has asked me to convey her best wishes to you
and to the members of the Oro - Medonte History Committee.
Yours sincerely,
Gabrielle Lappa
Director,
Policy and Planning
Mr. Tim Crawford
Oro - Medonte History Committee
425 Lakeshore Road East
Oro ON LOL 2EO
i SUSSEX DRIVE 1, PROMENADE SUSSEX
CrTAWA. CANADA K1A OA1
Garfield Dunlop PP
Simcoe Nor
14 Cold er Road W
Orilli , ON
L3V 6S2
Dear Sir,
Lf-b ° �
705 326 -5584
John Liss
1812 Mt St Louis Rd E
Rural Route 2
Coldwater, ON
LOK 1 EO
lissta encode.com
April 11, 2003
I have received a letter from URS Cole, Sherman and Associates Ltd 75 Commerce Valley Drive East
Thornhill ON UT 7N9 dated April 3, 2003 ( their file Ref: CN29902016) which deals with the
proposed widening of Highway 12 from Prices Corners to Orillia. The letter invites interested persons
to look at a document purporting to be a preliminary environmental design study of the situation and
which is available at various locations. Notices were also in local papers. The one I looked at, at Orillia
City Hall, was unintelligible to me. As far as I am concerned, it is nothing more than a series of
bureaucratic inter office memos and drawings which are too small to reveal anything of interest.
One thing about this project really concerns me. I have pointed out my concern to URS Cole Sherman
etc. before but nothing has apparently happened.
There is severe erosion taking place on a field which is located very close to the proposed construction
site which could well adversely affect the road at any time and right now, in my opinion, it has an
adverse effect on the health of Bass Lake.
The field I refer to is located in Severn Township, on the north side of 1'iiw-1 12, just east of Bass Lake
Road. The farmer concerned obviously knows little of proper farming practices, he has been cultivating
up and down a steep slope, encouraging the erosion and now the slope has been abandoned. Each
successive rainfall and snow melt brings deeper gullies and no doubt more sand and dirt into the lake ,
all this across the highway. It is time for authority to step in, rehabilitate the land, reforest it, and the
cost should be charged back to the owner.
If anyone isn't familiar with this area, I would be glad to point it out to them. The erosion in the field
should be "fixed" before work commences on widening Highway 12. In fact, the erosion should be
brought under control immediately.
Yours truly,
kqiss
(over)
` Copies to:Ontario Federation of Agriculture, Simcoe County Administration Centre, Midhurst, ON
LOL 1XO Attn: Don Stevenson
Severn Sound Environmental Association, Wye Marsh, Hwy. 12, PO Box 100, Midland ON
L4R 4K6
Mayor and Members of Council, Severn Township, 1024 Hurlwood Lane, PO Box 159,
Orillia, ON 5 V 6 J3
Mayor and Members of Council, Township of Oro - Medonte, PO Box 100, Oro, ON,
LOL 2X0
URS Cole, Sherman & Associates, 75 Commerce Valley Drive E, Thornhill ON UT 7N9
c�
UJ
I
i
Ray Schaeffer
President
PO Box 1213,
BARRIE, Ontario L4M 5E2
Telephone 705 - 728 -8431
Fax 705 - 728 -8431
April S, 2003
Dear Landowner:
r
On behalf of our club volunteers and snowmobilers in our community, we want to express
our sincere gratitude to you for allowing a snowmobile trail across your land this winter.
Now the cold season is over and so is another winter of snowmobiling. Our club has
closed or is in the process of closing the trail on your property.
We want to be certain that we are leaving your land in good condition and that you are
satisfied with our effort. If you are aware or become aware of anything that does not
meet your approval, please contact the undersigned immediately so that we can deal with
your concerns. Specifically, we want to be sure that your fences, gates and crops are in
good shape, as you head into your busy season. Also, if you had any issues throughout
the past winter, or have any concerns with the closed trail during the off season, we
would appreciate the opportunity of working with you to address the situation.
On a personal note, I really appreciate your contribution as a landowner to
snowmobiling in this community. Without your generosity, many of our neighbors would
not have the opportunity to enjoy the winter in such a unique and enjoyable way.
Thank you very much for allowing us to maintain a snowmobile trail across your
property.
Yours�uly, 7
1
Ray Schaefer, President
Sno Voyageur Club
April 9th, 2003
U�
11 Pratt Road,
Barrie, L4M 2K9,
705-720-2490
APR
Tn IV 1-k
Mayor Craia,
Members of Council,
Administrative Centre,
Township of Oro-'rlj'edonte.
Mr. Mayor and Members of Council:
RE: The expansion of NVCA services into northern Oro-riedonte
Oro-Medonte Council has shown leadership in not only recognizing
the ecological and water resource importance of the Oro moraine
C' Providing the
but also for following up intention with action. -
watershed that arises Z-1 in the moraine and flows to the Severn Sound.
with the same level of services that Council has obtained for the
watersheds flowing to the Nottawasaga River system and to Lake
Sincoe is such an action.
Council will then have the potential to embark upon watershed based
planning in an integrated manner which is the only logical and
i
rational approach for a township where land use decisions and water
resource management are so obviously and intimately related., with
the Oro Moraine as its heart.
It is unfortunate that Keith Sherman was not able to be present at
the liarch 13th Public Meeting [a prior commitment, not indifference]
which meant that the presentation by NVCA manager, Wayne Wilson,
was not balanced by one from SSEA.
Council's decision to defer decision making was both wise and fair.
Both agencies now will have equal opportunity to fully explain in
detail what services they have already supplied to Oro-Med.onte and
what can be supplied in the future, at what depth and. at what cost.
I afa heartened to hear that $50,000 is already set aside in the
bud,get which, I assume, ensures that, T-,Thetber one or both agencies
0
,.'ement that exists on
are retained, filling the gap in water manacy
the northern flank of the moraine will definitely proceed.
2 of 2
Provincial promotion of watershed based planning is not new.
Publications of the '-,41inistry of the Environment over the past ten
years or more have made the connection between watershed plans,
land use planning and water resource management.
• the primary boundary for an ecosystem approach to land
use planning should be the watershed 19931
[Water Management on a Watershed Basis - MOE,
• the need for water management through watershed planning
was emphasized in a Science and Technology Task Group Report
[Watershed Planning Initiative 111'eview - MOE, 1995]
In 2003, a watershed based, ecological approach to land use planning
that will be appropriate for Oro-Medonte will require detailed
understanding of the groundwater system. This will increase the
t.
r t costly water quantity and
.reliability of predictions that prevent w
quality problems and so becomes cost effective.
hed plans is clearly the ultimate
slater management through waters' ionte Council, the
c'
objective of the actions taken so far by Oro-11ee
council with a vision.
Division of the Oro Moraine and. the ground and surface water, within
it, upon it and leaving it, into 3 major watershed planning areas
meets . administrative requirements. Surface water movement determines
the shape and size of the area. Groundwater movement, groundwater
divides will not necessarily mimic what is mapped on a surface basis
nor will it observe administrative and municipal boundaries.
Co- operation amongst the 'managers' of these 3 major watersheds is
essential, sharing the same vision , the same objectives.
Oro-zledonte Council, one of the 'managers', has a major co-ordinating
role to play throughout; a role it will be filling when consideration
resumes in May and they decide who will be on the team.
I look forward to informative and productive discussion on this
matter at the 'May meeting of the Committee of the Whole.
Sincerely,
/CJ-4A
Anita C Beaton, MD, FRCP(C)
A. copy of a letter to the Barrie Examiner has some relevance [enclosed]
:arch 25, 2003
The �.Jitor,
The -_�arrie -! xaminer,
Barrie, Ontario.
a_
11 Pratt -Road.,
s-,arrie, L4M 2,K
705-720-2491J.
Dear Sir:
't� a 2003 A.UST DO ITS ROIMEWORK'
she - L 1- - . I
editorial of I rch 24th,
Congratulations on presenting a clear and logical analysis that will
be appreciated by tite many advocates for the Oro 111oraine.
But please remember that the Oro-Dedonte Council has shown initiative
and leadership when it as ".�-ed consultants to advise them how best to
brin-^ about the elesired preservation and protection of the enviromental
�-`
a-id -!ater resource of the Oro ioraine.
`i�o onF
the crItpnts responded with proposed
r ' ccom-plish this objective,
usp changes for the official Plan based on review of existing.
D
information and recent planning references.
An13 you were quite right. Competing land use interests will certainly
L� - kj� '�Iavin- good evidence will be
cl-iziler--c the official Plan changes.
essential for a successful defence of the official Plan.
Groundwater protection will be especially vulnerable at the 01,118 with
respect_ to 'good' evidence availability. existing information consists
Of -,-7ater well records and certain customary hydrogeolo,gical assumptions.
—ilis of evidence, 1-1-7 the Oro �Joraine '-Tere to be homogeneous in
,
co .position, might be sufficient evidence upon which to decide land
:7,
use '?.-ut, the Oro Moraine is not homoaeneolis. Its layers of permeable,
not go permeable and impermeable material are very variable in nature
determines the movement of
an-6 extremely unpredictable. As geo ,, logy t. scientifically
,:�round�zater, unpredictable strati t
graP-0.7 means that 0
based information about what takes place sitbsurface -iu--t be obtained
in ;:lace of relying on assumptions. It cannot be assumed that ground -
water *.-Till be directed and distributed in the same direction and
quantities as the surface water.
Fortunately, currently available technology can supply a - much increased
unr-'=standing of -roundWater behaviour anal. this will then increase
the aprropriateness of land use decisions. 1 think we all understand
that how we treat the land has a stonc,, effect on what happens to
:eater ruality and quantity.
WARM ` - 's( 1.
a° �
ir
3
r l'. ..
tm
Z, " t s
2 of
Unfortunately, getting the essential scientifically basee, information,
while Oro-.11edonte, by itself, cannot
.,hile not exhorbitant, is not cheap an
possibly afford the cost.
There are others who do have a -responsibility to share in the cost
of proper management of the Oro Moraine.
The Province of Ontario is one. With respect to aggregate resources,
the province has been energetic, generous and efficient in 7 iappi - g
n f-
the resource ( Ontario Geological Survey ) and protecting the resource
( The Aggregate Resources Act ). The econnic reason for such attention
was expressed as " in the public interest ".
Is it not time that the province invested, equally at the very least,
in the mapping and the protection of another resource which would be,
C)
without a doubt, " in the public interest
the provincial monies ear - narked for source protection as a result
of `.-Jal"erton is a beginning only and r much as has been invested
rot as n
in ag-re-ate investigations. It certainly does not approach the level
C�
of support that a resource so essential to public and environmental
health deserves.
The County of Simcoe also has a responsibility for a landfor.ril of
county significance. The water coming from the Oro Moraine travels
beyond the boundaries of Oro-Medonte township; public and private
wells, streams, wetlands fed by a water supply recharged in the
moraine. ;pow well Oro-1,:edonte manages the moraine through its land
use -policies will have as yet undeteri,ined impact beyond the moraine
itself.
Surely it is time for Simcoe County to put soi,.-.,e money into implementing
ID
the good intentions re: the Oro JLoraine that =are =t6-be- found in the
County of Simcoe official Plan.
Why ,
--ave I added so much to what I intended to be a brief and very
1 editorial opinions?
sincere 'Thank You' for the march 24th ed
slave I perhaps interested you in writing another editorial opinion
shared finacial support for the homework on the subject of adequate, 7
you so rightly say.must be done?
Sincerely,
Anita C. Beaton, 11.D., F.R.C.P.(C)
fid N1 W_ Monday, March 24, 2003
Townshi*p must
do its,homework
(- pyg OPINION �l
Few, with the exception of the ag-
gregate industry, question the ne- .
cessity of protecting the Oro
Moraine in Oro-Medonte Township.
But there do seem to be questions
about the value of the work that has
been done to date by an environmental
consulting company reporting on the
moraine.
Critics say Azimuth Environmental
Consulting used exist-
ing maps and reports The ag
to identify environ-
mental features on the lnduS
moraine and that such
work isn't enough to: likely C
make a watertight li
case, should an official
plan amendment to any Si
protect the moraine
be challenged at the prof
Ontario Municipal
Board. And it almost . ' the t0
certainly will be chal-
lenged. attempt
It's a disturbing
charge that has yet to On the
be sufficiently an-
swered.
New scientific fieldwork to survey
the flora and fauna on the moraine h
not been done. But the township Plan-
ning consultant, Nick McDonald, say
the detailed work would be too costl
too time - consuming and would lead t
the same result — an environmentall
protected zone for the moraine.
Others are less confident that, wi
out the proper preparations, the to
ship could face a costly OMB hearin
the outcome of which could affect
protection of the moraine.
Since the protection of the .mora'
is so important to so many, and sin
clean water and a healthy enviro
ment for a whole region depend up
it, isn't it worth investing the money
an exhaustive survey of the area?
Could an impartial third party
sess the work which has been done
date? Or should the township just grit
its teeth and spend the money neces-
sary to get the data it needs?
In a sense, we understand the ap-
proach taken by McDonald and the
township. Protecting the moraine
seems so sensible, it hardly needs to be
backed up with scientific data.
But, in the real world, such convic-
tions, no matter how reasonable they
sound, must be backed by hard facts.
The aggregate industry will likely
challenge any significant protections
the township attempts
gregate to place on the
moraine, since it
views it as a vital re-
try source to be quarried.
That is the basis of
halleige their industry
They also have long -
gnlfiCant standing provincial
policies in their cor-
eCtiOnS ner, which support the
extraction of as much
WnShip aggregate as possible,
as close to major mar-
kets as possible.
S to.place This policy is based
moraine. on our collective need
for aggregate to build
roads, bridges, build-
ings and all the other infrastructure
as we enjoy in modern -day Ontario.
But, in the months after the Walker-
s ton tragedy, it has become clear to
y, most that clean water is also an ex-
tremely valuable resource for our col-
lective needs.
And clean water depends on specific
th environmental conditions. Destroy
town
those conditions and you destroy a
g, priceless resource.
the In the final analysis, water must be
valued as the most precious natural re-
source we have. It's time Ontario's
ce provincial policies recognized that
n- fact.
on But such a radical change in think -
in ing is not going to occur without the
the science to back it up.
as- Oro - Medonte must ensure it has
to done its homework on this issue.
Community Information Access Centres of Canada
2 Sandalwood Trail RR3 Brechin LOK I BO Te% 705.484.1096 Fax: 705.484.5126
Jennifer Zieleniewski
CAO
Township of Oro Medonte
Line 7 S.,
BOX 100
Oro ON LOL 1 XO
APR 1 1 2003 '
Dear Ms. Zieleniewski
Broadband for Rural and Northern Development Program: Application for Funding
I am writing to thank you for your support for this project. Our application has now been
submitted to the Broadband Rural and Northern Development Pilot Program but we
understand that we will have to wait until June to discover who has been selected for
Stage 1 funding.
The letter, noting the Council motion, was a vital part of our proposal and will be a
critical element in establishing community support. Please pass on our thanks to everyone
who may have been involved.
If we are successful we will inform you immediately, and hope that we can count on your
help to identify more precisely areas of most need and applicable technologies
Thank you again for your help,
Yours truly,
rte'
March 26, 2003
Mr. Michael Raggett
President
Digital Distance Inc.
2 Berkeley Street
Suite 402
Toronto, ON M5A 4J5
THE CORPORATION OF THE
148 Line 7 S., Box 100
I'D Oro, Ontario LOL 2X0
Phone (705) 487 -2171
T O.W Fax 705 487 -0133
_ or www.oro- medonte.ca
0
4P100>
Re: Broadband Internet Access for Small Communities in Rural Areas
Federal Government Support Program
Dear Mr. Raggett:
Thank you for the presentation at the regular Committee of the Whole meeting on
Wednesday, March 26 regarding the above -noted matter. Your information was
received with the following motion:
"It is recommended that the information provided by Mr. Michael Raggett,
President, Digital Distance Inc., re: Broadband Internet Access for Small
Communities in Rural Areas, Federal Government Support Program be received
and that a letter of support, in principle, be forwarded from the Township of Oro -
Medonte to Mr. Raggett with respect to his initiative to the Federal Government."
The Township of Oro - Medonte recognizes that Community Information Access Centres
of Canada (CIACC) is a not for profit federally registered corporation. The Township
also acknowledges the importance to ensure widespread and equal access to the new
technologies for all Canadians, irrespective of where they live or what income level they
may have.
Again, thank you for the presentation to promote this significant project.
Yours truly,
A! Its
Chief Administrative Officer
/jt
[TAS ASSOCIATES
(705) 726 -9300 Fax: (705) 726-3991
- M 0 Beeton Area (905) 729 -2294
R EC' F0
-APR 7 2003
D��tU'UNTE
____.TOWt'VSHIP____�
palities
Administration Centre
1110 Highway 26
Midhurst, Ontario LOL 1 XO
est from Communitas Associates Training and
my Training Board, to declare the month of
it accessABILITY Month for Persons with
lave generally been referred to local
of been the practice of the County of Simcoe to
mmunitas Associates accompanied by a three
I information about the Employment
,. If you have further questions respecting this
in, Project Facilitator at (705)734 -0073.
es Training & Consulting Inc.
FAX# 705.725.1285
Phone# 705.726.9300
Time: 0930h EST
Phone 705.734.0073
FAX 705.726.9330
e -mail: communit @mcw.on.ca
do not receive full transmission
enclosing information about the
Group and our request to proclaim the
ant accessABILITY Month for Persons with
ne 15 to 20 organizations active in the
ion, training and employment services and
s in the County who have a disABILITY 111.
Nay 2002 when community partners met to
ployment Needs of Persons with
artners have been developing plans to
ies facing Persons with disABILITIES living
nce Group is to work through community -
e and expand services and supports being
ny service providers in Simcoe County.
an overview of the community -based
and hmp!emented. Please contact erne at
,rmation.
:)e in the launch of this exciting community -
ip with your Accessability Advisory
tments in project activities and events
My on the Employment Needs of Persons with
R EC' F0
-APR 7 2003
D��tU'UNTE
____.TOWt'VSHIP____�
palities
Administration Centre
1110 Highway 26
Midhurst, Ontario LOL 1 XO
est from Communitas Associates Training and
my Training Board, to declare the month of
it accessABILITY Month for Persons with
lave generally been referred to local
of been the practice of the County of Simcoe to
mmunitas Associates accompanied by a three
I information about the Employment
,. If you have further questions respecting this
in, Project Facilitator at (705)734 -0073.
es Training & Consulting Inc.
03. 2 8,lo 03 FJtJ 11:27 FAA 705 726 9330 COMII\1T.3S ASSOCIATES Q) 003
.Three major projects are being planned in 2003 -2004:
1. FORUM Theatre Working Group:
Mixed Company theatre troupe will help develop a number of presentation skits. Persons
with disABILITIES will develop the script and be trained by Mixed Company to present and
"tell their own stories" through the presentation. The skits "stop action" and involve
audience members in coming up with solutions to overcome the barriers or issues raised in
each presentation skit.
2. Focus Groups - Conference - Task Force Working Group:
Focus Groups will bring persons with disABILITIES, community and employment sector
stakeholders together in the Autumn to examine issues, barriers and opportunities in each
sector. Focus Groups will identify gaps and linkages between issues, and identify
examples of best practise to address the gaps and build /strengthen linkages to create and
sustain employment and job development opportunities for persons with disABILITIES.
Focus Groups will lead to a Conference programme in early 2004 to bring together
stakeholders to examine best practise, and develop local solutions to systemic problems
and barriers. Task Forces will implement and track action plans, and evaluate results.
3. accessABILITY Awareness Month (May 2003), National Access Awareness Week
(May 25th - 30th) Working Group:
We are inviting County and City Councils to proclaim May 2003 as accessABILITY Month
for persons with disABILITIES, and help give profile to local Accessibility Advisory Groups
and community and employment service providers and agencies in each Municipality.
Sponsor a "Month Launch" event, displays, banners, workshops and conferences, and
celebrations will create HIGH profile publicity and media exposure to launch a year of
EMPLOYMENT accessABILITY Simcoe Reference Group events and activities.
We will partner and link with other agencies, service providers and other community
partners to promote and coordinate National Access Awareness Week activities.
with 2 ongoing activities.
4. Continuing communications and media exposure of events and project outcomes.
5. Link other partners' events and ongoing projects through community -based partnerships.
Project structure
Three working groups develop project ideas and workplans, reporting back to a coordinating
Reference Group for review and approval. The Reference Group represents more than 15 of
organizations and service providers in Simcoe County, and is being supported by the Simcoe
County Training Board in these early stages of partnership development. All partners and
organizations receive regular minutes and reports, and outreach efforts are underway to bring
in other agencies to expand the community partnership to all stakeholder organizations.
We invite your agency or organization to continue to support this developing community -based
partnership or to join us if you have not already done so yet - the goal is to involve and
integrate planning, projects and resources through a broad partnership of community agencies
and service providers to increase the effectiveness and results of community and employment
services. Project funding will be submitted to implement and carry out project plans of
partners - copies of proposals and applications will be available upon request.
If you would like more information about the EMPLOYMENT accessABILITY Simcoe
Reference Group and Working Group projects, please contact Gregg Neelin at telephone
705.734.0073.
Communitas Associates for Simcoe County Training Board and
the EMPLOYMENT accessABILITY Simcoe Reference Group
telephone: 705.734.0073 FAX: 705.726.9330 Email: communit@mcw.on.ca
:::s T U3 ; 2u 433u CUMAIL MIAS ASSUCIATES 0004
. V
EMPLOYMENT accessABILITY Simcoe �o-�-
Reference Group FAX Fact Sheet
May 25 through 31 st, 2003 is National Access Awareness Week in Canada. In Simcoe County, a
community -based partnership of Persons with Disabilities service providers and agencies are
collaborating to sponsor a MONTH of events and media publicity to profile and showcase the barriers
and opportunities that Persons with Disabilities face in our communities. Our theme is:
May is accessABILITY month in Simcoe County - Communities and partners working together
to open barrier -free doors of opportunities to Persons with disABILITIES.
We want to profile the advantages and opportunities to promote barrier -free access to Persons with
disABILITIES to community services and facilities, transportation, education and employment. We
emphasize ABILITIES of our clients and consumers, and the needs, approaches and opportunities for
communities and agencies to work to together to open doors of opportunities which improve the
quality of life for Persons with disABILITIES living and working in our communities.
What are we planning?
* We will be approaching Councils of Municipalities and County Council to proclaim May as access-
ABILITY Month. Where we can, we will set up displays in Municipal Hall rotundas and lobbies to
display programmes and services of the many service providers in the County working with
Persons with disABILITIES. As well, partners will be displaying a booth at Georgian College's
"Destination Success" conference at the Casino Rama Hotel May 7th and 8th, 2003.
* We plan to sponsor a number of events and media events throughout the County stating the
slogan and declaring the Month, and National Access Awareness Week May 25- 31,2003.
" We are planning launch and media events throughout the Month to create concurrent media
awareness and coverage throughout all communities in the County.
* The community partnership of service providers is starting to develop a speakers bureau to make
presentations to service clubs, business associations, and other groups. The presentation format
varies from 15 minutes to 30 minutes in length and will include a sensitization experience (what
might it be like to have a dis- ABILITY ?); introduction and statistics /scope of disABILITIES people
have; profile consumer - employer success stories; and include a question and answer period.
* We will be launching a FORUM Theatre production - Persons with Disabilities will tell their own
stories through a dramatic presentation to profile issues and barriers facing them and engage
audience members in proposing solutions to those barriers. Consumers and agencies are
working together to develop this exciting Forum Theatre presentation. Mixed Company theatre
troupe is working with us to develop presentation scripts and to train volunteer actors.
* A series of focus groups are planned through the Fall, leading up to a conference in Spring 2004.
Communitas Associates for Simcoe County Training Board and
the EMPLOYMENT accessABILITY Simcoe Reference Group
telephone: 705.734.0073 FAX: 705.726.9330 Email: communit@mcw.on.ca
The Premier
~ of Ontario
Legislative Building
Queen's Park
Toronto, Ontario
M7A 1A1
April 7, 2003
Le Premier ministre
de ('Ontario
NStel du gouvernement
Queen's Park
Toronto (Ontario)
M7A 1 Al
His Worship J. Neil Craig
Mayor
Township of Oro - Medonte
148 Line 7 South
PO Box 100
Oro, Ontario
LOL 2X0
Dear Mayor Craig:
1 � J
ti�i s
Ontario
APR I 20M
L!'!�LDMW�M NIL
Thank you for your letter informing me of council's resolution about the Nutrient Management
Act. I appreciate your keeping me informed of council's activities.
I note that you have sent a copy of your letter to my colleague, the Honourable Helen Johns,
Minister of Agriculture and Food. As this matter falls under her jurisdiction, I have asked the
minister to respond to you on behalf of the government.
I appreciate having this matter brought to my personal attention.
Yours sincerely,
00.W 10 10 �M�
Ernie Eves, MPP
Premier
c: The Honourable Helen Johns
THE CORPORATION OF THE
Of 01t0- 44�Q - - --
ry Oro, Ontario LOL 2X0
O Phone (705) 487 -2171
r" TOWN81111D Fax 705 487 -0133
AWL
♦ — — or www.oro- medonte.ca
March 6, 2003
The Honourable Ernie Eves
Premier of Ontario
Queen's Park
Room 281 Main Legislative Building
Toronto, ON M7A 1 Al
Re: Bill 81, Nutrient Management Act
Dear Premier Eves:
The Corporation of the County of Grey has asked us to voice our concerns with respect
to the Province's Nutrient Management Act. The Association of Municipalities of
Ontario has also emphasized their concerns to us with respect to the proposed new
regulations on the septage ban policy.
Due to the possible impact on the Township of Oro - Medonte, Council wishes to
endorse The Corporation of The County of Grey's opposition to the Ministry of
Agriculture, Food and Rural Affairs proceeding with regulations affecting category 1, 2,
3 and 4 farms until a financial analysis is completed showing the costs associated with
meeting the regulations has been completed and presented to the agriculture
community.
Your review of this Matter would be appreciated.
Yours truly,
J. Neil Craig
Mayor
/jt
cc: Minister of Agriculture, Food and Rural Affairs
. Garfield Dunlop, M.P.P., Simcoe North
Nicola Crawhall, Association of Municipalities of Ontario
Sharon Vokes, The Corporation of The County of Grey
Members of Council
LI r
Phil & Mary Frances Brunt
913 Woodland Drive
Orillia ON
(Mail current) 44 Woodgrove Trail Unionville ON
Phone 905 887 3044 Fax 905 887 3045
April 9, 2003
The Corporation of the Town of Oro Medonte'
P.O. Box 100 APR 2i
Oro Medonte ON
LOL 2X0 �R�(
Attention: Mr. Neil Craig Mayor & Council _
Mr. Mayor & Councillors:
We are very concerned that blockages in the Town's open ditch between our house, 913
Woodland Drive and Side Road #15 will again cause pools of trapped water to stagnate and
become breeding grounds for mosquitoes, some of which may be infected with the West Nile
virus. Another side effect of the blockages is that the stagnant water will seep into our wells,
which provide our drinking water.
The blockages have, for the most part, been caused by residents, or their lawn service
providers, who dump bags of grass clippings, leaves, etc. into the ditch.
We recommend to the Council that they send a letter to the owners of all properties, advising
them of the danger they are creating, and further suggest a by -law, if none such exists,
making it illegal to dump grass clippings, leaves, etc. in the town's ditch, and to fine
property owners for any violations by them or their service providers.
In the Fall of 2002 the Town starting excavating the ditches at the south end of Woodland
Drive, and we hope this will continue as soon as the snow melts, and be completed before the
mosquito breeding season begins. Let's all hope there are no West Nile virus victims in Oro
Medonte.
We would also ask you to examine the badly deteriorating road in front of our property and
David Bohme's property to the south.
Please give this matter your immediate attention.
Your ery truly
Z,
Philip D. Brunt & Mary Frances Brunt
a 2
2���9r70N Al��c�
905.895.1281
1.800.465.0437
905.853.5881
ail: infb@lsrca.on.ca
): wwwLsrca.on.ca
Bayview Parkway
1 282
wmarket, Ontario
t 4X1
Leaders In
Watershed
Health
April 9th, 2003
Ms. Jennifer Zieleniewski
Chief Administrative Officer
Township of Oro - Medonte
Box 100
Oro, ON LOL 2X0
Dear Ms. Zieleniewski:
JU
J
Our File: ADM -7(a)
Enclosed you will find the Authority's 2002 Annual Report. This report highlights the various
projects and initiatives the Authority has undertaken to improve the health of Lake Simcoe with
our community, municipal and other government partners.
We hope that this report will be of interest to you, as it celebrates partnerships formed for the
betterment of the Lake Simcoe watershed.
Please do not hesitate to contact Heather McKinnon, Community Relations Specialist, at 905 -895-
1281 ext 242, should you have any questions or require additional copies of this report.
Yours truly,
D. Gayle Wood
Chief Administrative Officer/
Secretary- Treasurer
/glc
Attach.
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.,Message From the Chair
Guided by our mission, the Lake Simcoe Region Conservation Authority
(LSRCA) has had a stellar year providing leadership in the "restoration and
protection of the environmental health and quality of Lake Simcoe and its
watershed with our community, municipal and other government partners."
Thanks to the generous support of our member municipalities, and the
Ontario Ministry of Agriculture and Food, the Conservation Authority
Roy "Bridge launched its "Lake Simcoe Water Quality Improvement Program" in the
LSRCA Chair spring. By working in partnership with private landowners, this program
will help reduce the phosphorus pollution currently threatening Lake Simcoe's ecosytem.
Mobilizing shoreline residents in the fight to save Lake Simcoe has also been a priority this year.
The LSRCA's "Paddling Around Lake Simcoe" Team spent the summer helping people make the
connection between every day actions and state of Lake Simcoe. They made more than 40
presentations in 20 communities and reached close to 1,700 people with their message. Many
thanks to the "PALS" for their tremendous work, and to Human Resources Development
Canada and the other project sponsors for believing in this ambitious education program.
Building on a tradition of success the LSRCA's Federal, Provincial and Municipal partners
along with members of its Foundation welcomed the Chippewas of Georgina First
Nations to the Lake Simcoe Environmental Management Strategy (LSEMS) Team. Over the
past decade we have managed to reduce the amount of phosphorus entering Lake Simcoe by
approximately 17.8 tonnes annually. With the launch of LSEMS Phase III and the renewed
energy and determination of our partners, the LSRCA's Board Members and staff are confi-
dent that we will be successful in restoring Lake Simcoe water quality and coldwater fishery.
Your support in this task can help us make it happen.
2002 Members,
Chair Roy Bridge, Town of Innisfil
Vice -Chair Deputy Mayor Susan Para,
Regional Municipality of Durham:
Towiuhip of Uxbridge
Regional Municipality of Durham
Councillor Iarry Corrigan, Township of Scugog
Councillor Harold Lodwick, Township of Brock
Regional Municipality of York
Mayor Margaret Black; Township of King (Oct. -Dec.)
Councillor Virginia Hack-son, Town of East Gwillimbury
Mayor Jeffrey Holec, Member At large
Councillor Margaret Jordan, Town of Georgina
Councillor Steve Phakes, Town of Whitchurch- Stouffville
Mayor Tom Taylor, Town of Newmarket
Councillor Harry Vander Kooij, Township of King Gan -Sept )
Deputy Mayor John G. West, Town of Aurora
County of Simcoe
Councillor Gary lamb,
Towns of Bradford West Gwillimbury and New Tenrmseth
Councillor Paul Marshall, Township of Oro- Medonte
Councillor Neal Snutch, Township of Ramara
Cities
Alderman Alison Eadie, City of Barre
Mayor Ron Stevens, Gry of Orillia (Ex Officio)
Councillor Wayne Teel, City of Kawartha Ickes
Leaders In Watershed Health
As "Leaders In Watershed Health" the Conservation Authority applauds all those who share its vision of a healthy
Lake Simcoe watershed. A number of "Environmental Giants "were saluted at the LSRCA's Annual Conservation
Awards Gala in November.
Top Right: Chair Roy Bridge presents the George R. Richardson Conservation Award of Honour to Mrs. Ted
Bagley, in memory of her husband Ted. Mr. Bagley's dedication to the preservation and enhancement of waterfowl
and fish habitat is well known around the City of Orillia. He was a founding member of the City's Ad -Hoc
Committee on Wetlands as well as its Environmental Advisory Committee. As an active member of the Orillia Fish
and Game Conservation Club from 1947 to 2001 he helped create the George Langman Wildlife Sanctuary. The
following Award Winners were also celebrated at our Gala:
- Ontario Marine Operators Association: Conservation Award of Merit for its "Clean Marine Program ";
- John and Rosemary Dunmore: Water Conservation Award for taking action to reduce water pollution;
- Kettleby Village Association: Soil Conservation Award for implementing
its "Tree Care Program';
- North Simcoe News: Media Recognition Award for its coverage of key
environmental Lake Simcoe issues;
- Jennifer Baron: Conservation Award of Education, for raising
environmental awareness in York & Durham Region; and
Bottom Left: The 26th Newmarket Pathfinders were declared the
Conservation Authority's "Special Events Team of the Year" for bringing
history to life at "Maplefest ". Lilia Genkin, Kelly Walker, and the 94 Royal
Canadian Air Cadets Squadron of Newmarket were also recognized for
contributing to the organization's success.
Special presentation were also made to our Federal, Provincial and munici-
pal partners for committing to the implementation of Lake Simcoe
Environmental Management Strategy (LSEMS): Phase III.
Honourary Lifetime Members
Mr. J.O. Dates and
Mr. George R Richardson
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Conservation Land
Management
Conservation Land Management is enhancing your quality of life by acquiring and pro-
tecting environmentally sensitive lands, raising awareness through Conservation Areas
recreational opportunities and delivering dynamic, innovative, hands -on educational pro-
grams at Sheppard's Bush and Scanlon Creek Conservation Areas.
The Conservation Authority owns more than
1,000 hectares of wetlands, forests and
environmentally significant areas which are part of a
watershed -wide "Natural Heritage Network ".
This year 3,690 day - trippers from 75 groups
visited Scanlon Creek's Nature Centre,
and another 3,326 participated from 72 groups took part in
the LSRCA's three -day residential program.
Volunteers continue to contribute to the Conservation Authority's success. The 94th Royal
Canadian Air Cadets Squadron of Newmarket helped revitalize part of a Scanlon Creek trail this
year and Pickering College Students managed to collect about 77 bags of garbage from three
separate sites in just one day. Lotek Wireless Fish & Wildlife Monitoring has conducted
monthly clean ups of Thornton Bales Conservation Area and is planning to use the high -tech
animal tags they make for wildlife researchers to our benefit. While a "tagged" Lotek volunteer
walks through the bush at Thornton Bales a satellite will report on their exact location... and
the LSRCA's GIS team will be able to make an accurate map of the trails. Many thanks to these
volunteers for actively caring for our green spaces and to the Newmarket Pathfinders for con-
tinuing to bring history to life at Maplefest.
Our deepest gratitude also goes to the Lake Simcoe Region Conservation Foundation's
Conservation Dinner Committee. For 14 years they have worked tirelessly to raise more than
$200,000 for environmental education programs and conservation works. Thanks to their on-
going support we can continue to connect kids with nature at the Professor E.A. Smith Natural
Resources Educational Centre.
The need to protect natural heritage features as identified in the Oak Ridges Moraine strategy,
as well as other environmentally sensitive areas such as wetlands across the watershed, contin-
ued to gain prominence in 2002. As a result various opportunities and partnerships are being
pursued with environmental agencies, individual landowners and our watershed municipalities.
Conservation Foundation's Lake Simcoe Fund
Supports Local Environmental Projects
The Lake Simcoe Region Conservation Foundation was established in 1973 to support the efforts of the Conservation
Authority through fundraising initiatives. The Conservation Foundation is a registered charitable organization that is
run by a dedicated group of volunteers whose common goal and concern is the future of Lake Simcoe.
For 30 years the Conservation Foundation has been raising funds for conservation and has celebrated successes in the
areas of conservation education, environmental projects and conservation areas. In 2001 the "Lake Simcoe Fund" was
established to support the commitment of the Conservation Authority in its efforts to restore the health and quality of
Lake Simcoe and its surrounding watershed.
Through the Lake Simcoe Fund, the Conservation Foundation raised more than $40,000 in
2002. These funds will support important environmental projects being completed by
the Conservation Authority to address phosphorus pollution. The Conservation Foundation
has also put its support behind the Holland Marsh Water Quality Improvement Project and
to date has raised more than $510,000 for this important environmental initiative.
Over the coming years the Conservation Foundation's fundraising activities will become
increasingly more critical to the restoration and protection of the Lake Simcoe watershed —
an environment in which we live, work and play. WAW— ___.._
If you would like to support the Lake Simcoe Region Conservation Foundation please contact Brian Kemp at 905- 895 -1281 ext. 289.
Message From The
Chief Administrative Officerf
Secretary - Treasurer
The Lake Simcoe Region Conservation
Authority's member municipalities,
provincial and federal partners have all
been tremendously supportive this year.
The 21% increase to our budget accurate-
ly reflects their confidence in our abilities
to be "Leaders In Watershed Health ".
When the Sustainable Water and Sewage
Systems Act (Bill 175) was passed and a
recent amendment was made, the
Province recognized that watershed -based
source protection is the first step in pre -
Gayle Wood, Chief venting drinking water contamination.
Administrative Officer/ Ontario's municipalities can now cover the
Secretary- Treasurer cost of source protection through sewer
and water rates. With its Lake Simcoe
Water Quality Improvement Program, Groundwater and Tributary
Monitoring Network, Watershed Management Plans and Mapping,
the LSRCA has the foundation to assist our member municipalities in
reaching their new goals.
Our membership in the Conservation Authorities Moraine Coalition
is another reason to be proud. By pooling our resources we can assist
our member municipalities with the implementation of the Oak
Ridges Moraine Conservation Plan, as well as contribute to provincial
groundwater studies and natural heritage guidelines that will further
protect the 160 kilometre -long geological formation.
As a result of the on -going support of our partners, and our commit-
ted Board Members and staff I am confident that our future is
filled with opportunities to enhance our natural environment and
2002 Financial Summary'
(unaudited)
The information below is condensed from the unaudited 2002 financial
statement. Copies of the audited financial statement will be available at
the Conservation Authority's head office, located at 120 Bayview
Parkway in Newmarket by the end of March, 2003.
Revenue:
Municipal Levies
Government Grants
Authority Generated
$ 2,013,188
$ 507,935
$ 1.607.639
48%
12%
4096
$ 4,128,762 100%
• ' ' Envuoninertial
Flan Review
Environmental
Services:
Conservation fit-
Land
Management
Watershed Management & Health Monitoring $ 810,277 20176
Environmental Plan Review& Regulations $ 633,046 15%
Environmental Services $ 942,499 23%
Conservation Land Management $ 954;711 23%
Corporate Services S 788.229 1990
$ 4,128,762 100%
Public Sector Salary
Disclosure Act 2002 Declaration:
quality of life.
In 2002 no employees were paid a salary, as defined in the Public
Sector Salary Disclosure Act, 1996, of $100,000 or more by the Lake
Simcoe Region Conservation Authority.
Lake Simcoe Region Conservation Authority
120 Bayview Parkway, P.O. Box 282, Newmarket, Ontario UY 4X1
Phone (905) 895 -1281 Fax: (905) 853 -5881 E -Mail: info @lsrca.on.ca Website: www.lsrca.on.ca
(P�
TOWNSHIP OF SPRINOWATER `2
SINICOE COUNTY ADMMSTRATIUN CENTRE, 1110 RIGIiWAY 26, f/9 ex�AA
MIDHURST, ONI'ARTO LOL 1X0
TELEPHONE: 705- 728 -4784
E•MAII.: in WEB: www.springwatcr.ca Z p`
FAX C4NTR SHEET
No. of Pages:
Date: April 11, 2003 Time:
TO: The following
RE: Notice of Passing — Janda ZBA
FROM: Eleanor J. Rath, Clerk
NOTE: Don Priest. Public Works Superintendent
Department
Ron Belcourt, Mgr. Recreation Services
Clerk
Tony Van Dam, Fire Chief
County of Simcoe
Administration Centre
Paul Flindall, CBO
Midhurst, ON
Personal Delivery
LOL '1XO
City of Barrie
Personal Delivery
Clerk's Office
P. O. Box 400, 70 Collier Street
Conseil scolaire de district catholique
Barrie, ON
Centre -Sud no. 64
L4M 4T5
110 Drewry Avenue
Fax No. 739 -4243
Toronto, ON
M2M 1C8
Slmcoe County District School Board
Fax No. (416) 397-6576
Sandy Clee- Chilvers, Planning Officer
Le Conseil scolaire de district du
Administration Centre
Centre -Sud -Quest
ON
1 Vanier Drive
LOL I X0 O
LOL
Fax No. 728 -2265
Suite 101
Wetland, ON
Simcoe Muskoka District Catholic
L3B 1A1
Fax No. (905) 732 -1 628
School Board
46 Alliance Boulevard
Gary E. French, Agent
Barrie, ON
Barrister 8 Solicitor
1-4M 5K3
Fax No. 727 -1451
8 Queen E.
Clale, O
Elva ON
Nottawasaga Valley Conservation
LOL 1 PO
Fax No. 322 -0771
Authority
8195 Concession 8
Utopia, ON
LOM 1TO
Fax No. A24-21 15
A
(� C�`r��iu .a.�Vvti.l�- •,
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S/ E 3JVd !Ad0G: a CO- FI-ddV •LS688i;LS0L •OSEE 13t'835D-I dN :AS 1N3S .
Ontario Power Generation Inc.
700 University Ave.
Toronto, Ontario
M5G 1X6
By Mail
Hydro One Networks Inc.
Paul Dockrill, Senior Planner
Real Estate Services
483 Bay Street, 120' Floor, North Tower
Toronto, ON
M5G 2P5
Fax No. (416) 345 -5665
Township of Oro - Medonte
Clerk's Office
P. O. Box 100
Oro, ON
LOL 2X0
Fax No. 487 -0133
Enbridge Consumers Gas
Land Services
101 Consumer Drive
Whitby, ON
UN 1C4
Attn: Richard Langstaff, Manager
Fax No. (905) 666 -6255
Ministry of Transportation
Owen Sound District Office
P. O. Box 520
Owen Sound, ON M4K SR1
ATTN: Mr. Phil Gignac
Fax No. 519- 378-6842
Ministry of Transportation
Southwestern Regional Office
659 Exeter Road
London, Ontario
Attn: Mr. Ian Smyth
Corridor Control Office
Fax No. (519) 873 -4600
9- ,r, .- ,n,A -,nw't JU '10 1AIaC
i
THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER
BY-LAW NO. 2003-031
Being a By -law to amend By -law No. 1990 -22 as ended, of th described as
former Township of Medonte, with respect toproperty
Pan: of Lot 65, Concession 1, more particularly described as Part 5
on RP 51R- 26561, former Township of Medonte, now in the
Township of Springwater and known municipally as 5410
i Penetanguishene Road and being Property Roll No. 43 41 020 009
121 30 0000
11
JANDA REZONING
WHEREAS By -law No. 1990 -22, as amended, is the main Zoning By -law of the former
Township of Medonte;
AND WHEREAS By -law No. 1990 -22, as amended, is deemed to be the Zoning By -law
of the Township of Springwater insofar as it pertains to all lands located in the former
Township of Medonte that are now part of the Township of Springwater,
AND WHEREAS the Council of The Corporation of the Township of Springwater has
received a request to amend By -law 1990 -22 as amended, and is in agreement with this
request;
AND WHEREAS authority is granted under Section 34 of the Planning Act to enact such
amendments;
NOW THEREFORE be it enacted as a By -law of The Corporation of the Township of
Springwater the following:
�. THAT Schedule 'A, Map.3 to By -law No. 1990 -22, as amended, is hereby
further amended by rezoning those lands from the Recreational Residential
(R4) Zone to the Low Environmental Sensitivity (ES2) Zone as shown on
Schedule "A" attached hereto and forming part of this By -law, located in Part of
Lot 65, Concession 1, more particularly described as Part 5 on RP 51 R- 26561,
former
municipally as 5410 Penetangui hene Road, Property Roll No. 4341 020 009
121 30.
2. THAT this By-law shall take effect and shall come into force pursuant to the
provisions of and regulations made under the Planning Act, R.S.O. 1990, c.P.13,
as amended.
BY -LAW READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED
THIS 7T" DAY OF APRIL, 2003
THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER
Mayor Helen E. Croutt$
� d"t.i-
Clerk Elean . Rath
� INGWATER
TOWNSHIP OF SPR
Schedule dule ' A'
SE. P. R.
miAREA RE ONED FROM 'R4' TO 'ES2'
This is Schedule 'A' to By—Law
2003 -031 passed the 7th day of April, 2003.
Signatures. of Signing Officers
Mayor 1
Helen E. CAutts
Clerk
Eleanor J. th
;5
REINDERS
SOUTHPARK
soon
0 50 0 25D
6.�-5
TOWNSHIP OF SPRINGWATER
NOTICE OFN BY-LAW gp -2T0 AMEND
ZONING BY -LAW
(FORMER TOWNSHIP OF MEDONTE)
TAKE NOTICE that the Council of The
Then 34 of the Planning Township Act, R.S.O. of 990wc.P 13, as amended.
2003 -031 on
the 7'" day of April, 2003 under se
AND TAKE NOTICE that any person or agency may appeal to the Ontario Municipal Board in respectof the by -law
by filing with the Clerk of The Corporation of the Township of Springwater not later than objections, Ma pa0 red
notice of appeal setting out the objections to the By -law and the reasons in support
by the fee prescribed under the Ontario Municipal Board Act, 1989, c.5, s. 14(3), part-, 1994, c.21, s.21(8). The fee
for an appeal to the Ontario Municipal Board is $125.00. Kindly make your cheque payable to the "Minister of
Finance".
Only individuals, corporations and public bodies may appeal a zoning by -law to the Ontario Municipal Board. A
notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be
filed in the name of an individual who is a member of the association or the group. If a person or public body who
files an appeal of a decision of The Corporation of the Township of Springwater In respect of a proposed zoning by-
law does not make oral submissions at a public meeting or written. submissions to The Corporation of the Township
of Springwater before the proposed zoning by -law is adopted, the Ontario Municipal Board may dismiss all or part of
the appeal.
PURPOSE AND EFFF
THE PURPOSE of By -law No. 2003 -031, will amend By -law No. 1990-22 for the former Township of Medonte, as
amended, by rezoning the subject lands located on Part of Lot 65, Concession 1, more particularly described as
Part 5 on RP 51 R- 26561, former Township of Medonte, now in the Township of Springwater and known municipally
as 5410 (ES2) Zone to meet Penetanguishene Road from the Recreational
of approval under OMB Decision Residential PL020570.� the Low Environmental Sensitivity
The complete By -law is available for inspection in my office, Lower East Wing, County Administration Centre,
Highway No. 26, Midhurst, Ontario during regular office hours, Monday to Friday, 8:30 a.m. to 4:30 p.m. Please
note that the Township Offices will be closed on Good Friday and Easter Monday.
DATED AT THE TOWNSHIP OF SPRINGWATER THIS 11TH DAY OF APRIL, 2003.
Eleanor J. Rath, Clerk
Township of Springwater
Simooe County Administration Centre
MIDHURST, Ontario LOL IXO
Telephone (705)728 -4784
6nc,c AW :AA INKS
MIDLAND PUBLIC LIBRARY BOARD MEETINGj'
Pag of 5
DATE: February 13, 2003 LOCATION: Midland Public Library Boardroom
PRESENT: B. Playter, G.A. Walker, L. LaPlume, D. Moore, J. Swick, A. Wilkes, A. Campbell, R. Allard
ABSENT: A. Wilkes
STAFF: G. Griffith, Recording Secretary, B. Reynolds
ITEM I ISSUE I ACTION
1.
4
3.
4.
,all to order
Mr. Playter called the meeting to order at 7:00 p.m.
1.1 Welcome new Board Member
Mr. Playter welcomed Mr. Rob Allard to the Board.
Approval of the agenda
Additions:
4. Business arising
4.5 Boardroom refurbishment
4.6 Budget
Moved by: D. Moore
Seconded by: R. Allard
That the agenda be approved as amended.
Approval of the minutes of the previous meeting of January 9, 2003.
Moved by: L. LaPlume
Seconded by: A. Campbell
That the minutes of the Board meeting held on January 9, 2003 be approved.
Business arising from the minutes
4.1 Tiny Township update
Mrs. Griffith confirmed that the signed copies of the new Tiny Townshil
contract have been received.
CARRIED
1^1
MIDLAND PUBLIC LIBRARY BOARD MEETING
L��, -.
Page 2 of 5
DATE: February 13, 2003 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising - continued
4.2 Patrons in medical distress
Staff have been informed that an ambulance must be called for any
patrons in medical distress. Mr. Moore stressed that Staff must
document any of these incidents when they happen. An incident form
will be developed for medical emergencies. Mrs. Stewart will forward
a form that she uses in her place of work to Miss Reynolds.
4.3 Retirement reception
An open house reception will be held on Thursday, April 24, 2003 at
3:00 p.m. to say goodbye to now retired Chief Librarian Justin Sainte
and to welcome our new Chief Mr. Bill Molesworth.
4.4 Simcoe County Library Co- operative
A meeting of Simcoe County Librarians was held at the County on
Monday, January 27, 2003 to discuss the future of the County of Simcoe
Library Co- operative. County Staff called this meeting at the request of
the County Council Committee that is looking at this service. The
County Librarians will meet on Wednesday, February 26, 2003 to try
to develop recommendations for a new mandate for the Library
Co- operative. Mrs. Griffith will keep the board informed.
TO DO: The Interim Management team will draft a memo to Council Finance
Chairman Bob Jeffery and Town of Midland Treasurer, Mrs.. Gignac
outlining the benefits the Midland Public Library receives from the
County Library Co- operative.
4.5 Boardroom refurbishment
Mrs. Walker reported on her progress with finding a painter for the
3rd floor Boardroom and hallways. The hallways will be started on
Friday, February 14, 2003. The boardroom will be done shortly after.
Tripp's Paint & Decorating are giving us a reduction in the price of the
paint and are also donating one third of the cost. Thank you Tripp's!
Mrs. Walker has also approached the Friends about covering the cost of
re- upholstering the Boardroom chairs.
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 3 of 5
DATE: February 13, 2003 LOCATION: Midland Public Library Boardroom
ITEM ISSUE ACTION
4. Business arising - continued
.�I
6.
4.6 Budget
Mr. Moore asked that the Board consider a revenue off -set in the
Capital budget based on the possibility of receiving an Ontario Trillium
Foundation Grant. Mrs. Griffith will speak to Town Treasurer
Mrs. Gignac regarding this matter.
A background report should be written in preparation for this
Approval of the accounts
Moved by: a. Campbell
Seconded by: G.A. walker
That the accounts for the month of January 2003 totalling $19,929.05
be approved.
Reports of Board Committees
6.1 Finance Committee — Art Campbell, Chairman
Mr. Campbell and Mrs. Griffith reported that the budget presentation to
Council was well and fairly received.
6.2 Strategic Planning Committee
Mr. Playter reported that the Committee is in the process of collecting
sample questions for a public survey. The next Committee meeting will
be on Tuesday, February 18, 2003 at 3:30 p.m.
Mrs. Stewart brought forward a suggestion that perhaps the new
Community Centre could house a Library Kiosk or Book Return.
OLA Recognition Committee
Mr. Playter brought forward the idea of pursuing an OLA Recognition
award to raise the profile of the Library in the community. Mr. Swick
and Mr. Playter agreed to work on this. Miss Reynolds will check the
OLA website for the criteria used.
" 1 1
DATE: February 13, 2003
ITEM
6.
7.
8.
MIDLAND PUBLIC LIBRARY BOARD MEETING
LOCATION: Midland Public Library Boardroom
Reports of Board Committees - continued
63 Fundraising Committee — G.A. Walker, Chairman
Mrs. Walker reported on the plans for the Literary Affair
Dinner/Dance which will be held May 3, 2003. Food choices this year
will be Prime Rib, Poached Salmon, Chicken, or Vegetarian. A silent
auction will be held once again. Tickets will go on sale in the next
couple of weeks.
New business
There was no new business.
Information
8.1 Interim Management Team report
Mrs. Griffith highlighted the report that was distributed.
8.2 Correspondence
- Ontario Trillium Foundation Special Grant Program
Mrs. Griffith distributed the letter from the Foundation announcing
a special grant for 2003 /2004 targeted to small libraries from
communities with a population of 20,000 or less. The specifics will
be outlined in March with applications available no later than
April 1, 2003. We will monitor the Ontario Trillium Foundations
website for updates.
- A letter from Minister of Culture, David Tsubouchi was read and an
attached Fact Sheet outlining the amendments made to the Public
Libraries Act was distributed.
8.3 Other information
None.
Page 4 of 5
ACTION
0
1
MIDLAND PUBLIC LIBRARY BOARD MEETING
Page 5 of 5
DATE: February 13, 2003 LOCATION: Midland Public Library Boardroom
March 15, 2003
Mayor Craig & Members of Council
The Corporation of the Township of Oro- Medonte
148 Line 7 South, P.O. Box 100
t
Dear Mayor Craig & Members of Council:
We are writing to you on behalf of the Toonie for Autism Day campaign of
Autism Society Ontario. We are sponsoring the 2 "d annual Toonie for
Autism Day campaign on Friday, April 25th, 2003. This is a province -wide
initiative to help young people, their teachers, their parents and their
communities get a better understanding about the challenge people with
autism face.
Thousands of students struggle with learning challenges associated with
autism or Autism Spectrum Disorders (ASD) in schools across Ontario.
More children are being diagnosed with autism than ever before and are
entering classrooms in our schools in record numbers. They are in need
of specific educational supports informed teachers and welcoming
classrooms of fellow students.
Autism is a complex developmental disability that typically appears during
the first three years of life. It is the result of a neurological disorder that
affects the functioning of the brain. The number of children diagnosed is
rising at an alarming rate. Autism affects at least 1 in 500 and as many as
1 in 200 individuals. There is no known cause and there is no cure. The
impact on an individual and their families lasts a lifetime. Most people
have very little understanding about what autism is. Researchers
continue to struggle with finding better diagnostic techniques and
treatment methods.
Last year over 370 schools, daycare's and corporations took part in
Toonie for Autism Day. We were able to reach over 100,000 students
and staff, as well as their families in raising awareness about autism, and
raising over for $90,000 much needed research projects. Autism
Society Ontario and the Toonie for Autism Day committee recognize this
initial campaign was a resounding success.
We are counting on your help to make this program a success! We write
to request that the Municipality declare in the form of a written
proclamation "TOONIE FOR AUTISM DAY" an official calendar event on
the LAST FRIDAY OF APRIL (this year it falls on April 25th).
We kindly request that this be considered and passed to your Council for
approval.
Further to school participation, it would be commendable for others such
as the employees of the Township of Oro-Medonte, to take the initiative
and hold their own Toonie for Autism Day. it is suggested that if the office
employees of the Township of Oro-Medonte participate, someone should
be chosen to be a liaison with our committee. Please do not hesitate to
call us at 905-686-8975 or 416-246-9592 ext. 23. Registration may be
done on-line at toonieforautismday@autismsocietyontario.on.ca
Every donation makes a difference and we would greatly appreciate your
participation in helping improve the quality of life for all those children and
adults affected by this devastating disorder.
Please help this very worthy cause.
Sincerely,
Toonie for Autism Day Committee
Autism Society Ontario
Bonnie McPhail, Co-Chair
Ronald S. Harrison, Co-Chair
14 Miles Drive
Ajax, Ontario
L1Z 1139
"Toonie for Autism Day"
April 25, 2003
WHEREAS: Friday, April 25th, 2003 has been declared Toonie for Autism Day;
AND WHEREAS: Autism Society Ontario is an organization with thirty chapters that brings
together parents, professionals and organizations that are concerned with
the welfare of persons with autism/ASD;
AND WHEREAS: Autism Society Ontario and the Toonie for Autism Day Committee have
put together an annual campaign reaching out to over 4,900 publicly
funded schools and 700 private schools.
AND WHEREAS: the goal of Toonie for Autism Day's province -wide campaign is to
heighten awareness about Autism Spectrum Disorders and raise much
needed funds for research;
AND WHEREAS: it is important that students, staff and families within our communities
continue to strive for improvements in the quality of life for persons with
autism/ASD;
NOW, THEREFORE:
I, Neil Craig, Mayor of the Township of Oro - Medonte, in the Province of Ontario, do
hereby proclaim April 25`h, 2003 Toonie for Autism Day in Oro - Medonte Township.
Oro- Medonte Township, Ontario
March 15, 2003
Mayor
L
ra
There is at least one child with autism
in your school, your community or your family.
Your school can become a piece of the puzzle by participating in the second annual, province -wide
TOONIE FORAUTISM DAY, being held on Friday, April 25;h 2003. Your support of this campaign will
heighten awareness about Autism Spectrum Disorders and raise much - needed funds for research.
Autism is a neurological development disorder that affects the functioning of the brain. Autism is
only part of a spectrum of disorders, called Autism Spectrum Disorders (ASDs), which are part of a
general grouping, called Pervasive Developmental Disorders (PDDs). As many as 1 in 250 persons has
some sort of Autism Spectrum Disorder. Characteristics include impairments in social interaction and
verbal and non - verbal communication, and repetitive behaviours. Unusual responses to sensory input
may also be present. It is a devastating group of conditions, with varying degrees of severity.
There is no cure. Autism remains one of medicine's greatest mysteries, with no known cause and no
definitive treatment. Early interventions can have a marked impact on the development of language,
social skills and learning. Schools play a vital role in educating students with ASD, while researchers
continue to struggle with finding better diagnostic techniques and
treatment methods. `j;::�� "_ _ __.`��:.ti
Why is there a TOONIE FOR AUTISM DAY? In 2001, one school wanted
to help raise money for and awareness about autism. In 2002, the
initial province -wide campaign reached over 300 schools, raising $90,000.
With that money, Autism Society Ontario established a Studentship
Award for ASD research in Canada. Our challenge for 2003 is to involve
at least 1,500 schools. Just think how many people will learn about
autism if we reach our goal!
So what can you do? Your school can help us spread the word about
understanding autism. You can support the research that will help
students with Autism Spectrum Disorders. The attached package will
tell you how you can participate in TOONIE FOR AUTISM DAY on
Friday, April 25;h 2003. Help us complete the puzzle!
Sponsored by Autism Society Ontario
Charitable No. 119248789RR0001
905 - 686 -8975; 1- 800 -472 -7789
< ..,_ web site: www.autismsociety.on.ca
04/16/03 16:29 FAX 1 705 424 2115 N.V.C.A.
ORO- MEDONTE tQluuliuu4
Est. 1960
Chris Carrier, Chair
Fred Nix, Vice -Chair
Wayne R Wilson, CA.C►.
Our Member
Municipalities
sa Vlle Conservation. Authority
Nottawasaga a
g y
Centre for Conservation
John Hi$ Conservation Administration Centre
Tiffin Centre for Conservation
8195 Concession 8, Utopia, Ontario LOM ITO
TEL (705) 424 -1479, FAX (705) 424 -2115
www.nvca.on.ca
Adials- Tosomntio Township
Amaranth Township
City of Barrie
Town of Bradford -
West Gw'illimbury
Town of Coningwood
Town of The Blue Mountains
Clearoiew Township
Essa Township
Town of Innisfil
Melancthou Township
Town of Mono
Mulmur Township
Town of New Tecumseth
Oro - Medonte Township
Municipality of Grey Highlands
Town of Shelburne
Sp&gwater Township
Town of Wasaga Beach
Watershed Counties
County of Simcoe
County of Dufferin
County of Grey
Member Conservation Ontario
t A
April 16, 2003
Planting trees can improve our local and global environment
The Nottawasaga Valley Conservation Authority (NVCA) is once again offering an
opportunity for urban landowners to green up" their backyards. The NVCA "Arbour Day -
Greening our Valley Program" is a chance for landowners to get native trees for their
properties while improving the quality about 5 to it 80 cm tall. community. The trees are young seedlings,
about 2 or 3 years old and are
"Planting trees can provide an excellent privacy fence, food for wildlife and improve air
and water quality. Planting trees around homes not only reduces heating and air
conditioning costs but increases your property value too. Trees cut noise pollution by
creating leafy sound barriers while at same time providing excellent wildlife habitat.
Planting trees is just a smart thing to do °, says Barbara MacKenzie - Wynia, NVCA
Communications Director.
The 139' Annual Arbour Day Tree Sale will be held on Saturday May 43ocat arts throughout
a.m. and will run till noon. This year, the tree sale will to place
the Nottawasaga watershed. The NVCA has formed partnerships with community groups
throughout the watershed, in an effort to make the trees more accessible to more
landowners. Trees can be obtained at the NVCA's new office location at the Tiffin
Conservation Area on the 8th Concession of Essa Township.
The tree species. and prices will vary from $2.00 to $25.00 per tree. There are many
native trees species including, Eastern White Pine, Red Pine, White Spruce, Norway
Spruce, Eastern White Cedar, Red Oak, Sugar Maple, Black Walnut, Hybrid Poplar and
Red Osier Dogwood.
For more information about the NVCA "Arbour Day - Greening our Valley Program"
contact the Nottawasaga Valley Conservation Authority at
705 -424 -1479 ext. 227 or www.nvca.on.ca
-30-
Barbara MacKenzie - Wynia
Communications Director
705 - 424 -1479 ext. 227
bmackenzie - wynia @nvca.on.ca
Arbour Day Sa-les"for Spring 2003
N
Nottawasaga Valley Conservation Authority ITI
r
a
Tiffin Centre for Conservation, Saturday, May 3, 08:00am -- Noon.
N
1
N
r
Wasaga Ganaraska Hiking Club
Blueberry Trails at the Nordic Centre parking lot, off River Rd. West z
Wasaga Beach, Saturday, May 3. Sale - starts at 08:00 am
Stayner Heritage Society
1
1
Main Street, Station Park, Stayner, Saturday, May 3, 08:00am -- Noon. o
d
0
z
y
Elmvale Boy Scouts
Heritage Park, Elmvale, Saturday, May 3, 08:00am -- Noon.
0
04/16/03 16:29 FAX 1 705 424 2115 N.V.C.A.
444 ORO- MEDONTE
Lo 003/004
The Nottawasaga Valley Conservation
ity has 3000 Native trees and shrubs for
sale.
-.eds from the sale will be used to support
atershed restoration and reforestation.
Some of the Species Available:
astern White Pine, Red Pine, White Spruce,
Red Oak, Balsam Fir, American Highbush Cranberry,
.ry, Red -osier Dogwood, Tamarack, Hybrid Poplar
Date: Saturday, May 3, 2003
Time: 08:00 am —12:00 pm
Price: $2.00 - $25.00
Place: Tiffin Centre for Conservation
8195 Concession 8, Utopia,
Sales will also be held is the following
communities,
Wasaga Beach -
Stayner
Ehnvale
For more information, contact the NVCA at .
705 - 424 -1479, or www.nvca.on.ca.
The Nottawasaga Valley Conservation
ity has 3000 Native trees and shrubs for
sale.
-.eds from the sale will be used to support
atershed restoration and reforestation.
Some of the Species Available:
astern White Pine, Red Pine, White Spruce,
Red Oak, Balsam Fir, American Highbush Cranberry,
.ry, Red -osier Dogwood, Tamarack, Hybrid Poplar
Date: Saturday, May 3, 2003
Time: 08:00 am —12:00 pm
Price: $2.00 - $25.00
Place: Tiffin Centre for Conservation
8195 Concession 8, Utopia,
Sales will also be held is the following
communities,
Wasaga Beach -
Stayner
Ehnvale
For more information, contact the NVCA at .
705 - 424 -1479, or www.nvca.on.ca.
04/16/03 16:30 FAX 1 705 424 2115 N.V.C.A. mot. URU- NEIMTE 10004 /004
O A�yASAG,t pal
l
�4t'R71r3AT Forestr C
P r o g r a 1r"v10"%1
Nottawasago Valley
Conservation Authority
Centre for Conservation
8195, conc. 8, Utopia, Ontario
LAM 1T0
Tel (705) 424 -1479
Fax(705)424 -2115
Www.nvca,on.co
There is a direct link
between the health of
a watershed and the
state of its forests.
A watershed without sufficient forest cover is
prone to both drought and flooding,
accelerated soil erosion, and degraded
habitat for fish and wildlife. The NVCA Forestry
Program works to create forests and promote
their benefits to the watershed.
Tree Planting
As earty as 1880, the loss of the expansive
forests that once covered southern Ontario was
Identified as the cause of many environmental
problems. Reforestation began in 1902, and
served as the catalyst for the land restoration
movement. CAS have always played a ivy role
In these efforts, and the NVCA has planted over
2 million trees since 1964.By forming
partnerships throughout.the watershed, the
NVCA continues to create forests through tree
planting.
Community Forestry
The Urban Forest also plays a role in the health
of our watershed. The Arbour Day Program
provides the urban watershed resident with a
source of trees and shrubs. Our annual Arbour
Day Tree Sales help community groups raise
funds, and increase the awareness of our
residents on environmental issues and the
efforts of the NVCA.
Extension Services
The most important steward of our watersheds
forests are the private landowners who
manage them. Providing technical assistance
to the landowner helps the NVCA achieve its
goal of healthy forests, and healthy waters. "
6_y
i- Apr-2003 11:29am From-Town of Midland
7055269971
THE CORPORATION OF THE
TOWN OF MIDLAND
TO: Coalition of Northern Municipalities
T-037 P.002/003 F -996^ �^
575 Durninion Avenue
Midland. ON. t-4R i P:2
Pnone: 705 - 626-4275 6-1 1
Fax: 705-526-9971
info@town.midland.on.ca
wvrwao+vri.midland.cn.ca
a�jP
FROM: A.B. MacKell, MCIP, RPP
Director of Planning and Development - Town of Midland
RE: EDC Presentation - Simcoe County District School Board and
Sinitcoe Muskoka Catholic District School Board
DATE: Aril 17,.2003
Please be advised that Mr. Mike Graham of the Simcoe County District School Board
confirmed this morning that the "Coalition of Northern Municipalities" will not be
permitted to make a deputation at the Trustees meeting scheduled for Wednesday, April
23, 2003. The reasons cited are that there are several new Trustees on the Board that do
not have an extensive. background regarding EDC matters and therefore may be at a
disadvantage and the Trustees do not want to hear the same delegation twice, in as much
as the Public Meetings have been scheduled for May and June. A letter from the Chair
will be forthcoming.
We also report that Craig Binning made an excellent presentation to the Simcoe Muskoka
Catholic District School Board on Wednesday, April 16, 2003. Although there were no
questions from the Trustees, as expected, it was clear that the "money left on the table
figures" raised more than a few eyebrows.
Enclosed is a copy of the Noticc of the Public Meeting for Policy Review and required
Public Hearing dates scheduled for Monday, May 5, Tuesday, June 3 and Thursday, June
19, respectively. It is suggested that a meeting of the municipalities should be convened
after the Policy Review meeting of May 5, 2003 in order to analyze the findings of the
EDC Study.
/se
encl.
17-Apr -2003 11:29am From-Town of Midland 1055269971 7-03T P103/003 F -996
SEgCOE COU -NTY DISTWCT SCHOOL BOARD � rl
AND
SIMCOE MUSKOKA CATHOLIC DISTRICT SCHOOL BOARD
NOTICE OF PUBLIC
M Tllc MEETIN.G
PoucY R M 2003 Q 6:00 PM
OIEW V,
Georgian Room
Simcoe County District School Board
1170 Highway 26
Mla.'1, OBI..,:..
SEVICOE COUN-KY - EDUCATION DEwLOPNIENT CHARGES
CAKE N0310E that on May 5, 2003 the Simcoe County District School Board and Simmcoe Muskoka Catholic District Scbool BOara
will hold a joint public meeting pm -uapt to Section 257.63 of she Ei ueadon Act (ACV -
the purpose of the meeting wi3l be to rc6zw she current education development charge policies or the two School Boards and to
solicit public input. Any person who attends the meztlrls, may snake a representation to the Boards in respect of she policies. The
Boards will, also consider any written svbtuissioas.
A policy Review Document setting out each •Board's policies for the currier education dc`'clopmens charge bylaws will be available
on or after April 22, 2003, as the respective Boards' administration offices, during regular office hours.
All intaresred persons are invited to artemdthe public meeting.
The Boards would apprecixtc rceeiving writtt u srtimtissions one week prior to the public Mewing, so that they maybe distributed m
Trus=s prior 14 she meeting. Submissions and requests to address the Boards as delegations should be submitted to:
May Fairhead, Coordinator of Executive Services
Simcoe Muskoka Catholic District School Board
Telephone: 1- 7054223555 Ext,223
Facsimile: 1-705-722-6534
The Boards have begin fhe process of pteE' g new education development charge bylaws for Simcoe County and this public
meeting is required under Section 257.63 of the Education Act. The following is a list of public Meetir►gs Sad Locatiams that have
been scheduled regarding the passage of new e4ucat9nn dcvclopm=z charge by -laws:
1licsday June 3, 2.003 at 7:00 * i .Public Mecting, Board Room. S�icu oe Muskoka. Catholic District Scbool Board
46 .Alliance Blvd, Barat Ontario -
Thursday June 19, 2003 it 7:00 P nn
M Csiderasion of By -law Adoption, Board Room, Simcoe Gorily District S6001 Board
1170 Eig}sway 26, Mid lxws Ontario
Any comments or requests for farther information rcgt rding this ==r may be directed to David Few. Mnaagrr of Planning for
Simcoc Cosmty District School Board (705) 728 -7570, or Cln�stine Thompson, planning Of5cer, for Simcoe Muskoka Catholic
District School Board, (705 ) 722 -3555.
Simcoe County Distdct School Board Simcoe Muskoka Catholic District School Board
Richard Malo cy Revue Kobus
Mary Anne Wilson Sharon Baue Director of Education
Chair Dimmor of Education CbJr
'17—Apr-2003 11:29am From—Town of Midland
7055269971 T-037 P-001/003 F-996
575 Dominion Ave-inue
THE CORPORATION OF THE Midlario. ON. L4R 1R2
Phone, 705-526-4275
TOWN OF MIDLAND Fax; 705-526-9971
lnfo@lown rniolano.on.ca
www.towr..rnid13na.cn.ca
DATE: April 17 2003 TIME: 12,00 p_rn_ NO. OF PAGES: 3
(Including Cover)
TO: Clerk/Administrators:
Township of Tay, 705 -534 -4493
Township of Tiny, 705-526-2372 Attn.: Sue Cousineau
City of Orillia, 705 -325 -5178
Township of Severn, 705-327-5818
Township of Clearview, 705-428-0288
Township of Sprin-water, 705-728-6957
Township of Oro-Medonte, 705-497-0133
Town of Collingwood, 705-445-2448 & 705-445-2901
Town of Penetanguishene, 705 -549 -3743
Chris Williams, Solicitor - Aird & Berlis, 416-863-1515
Craig Binning, EDC Consultant, 416-595-7144
FROM: A . MacKell, Director of Planning and Development, Midland
SUBJECT: EDUCATION DEVELOPMENT CHARGES - DEPUTATION
IMPORTANT:
If the reader of This message is not the intended recipient or the employee or agent responsible for
delivering the message To the intended recipient, you are hereby notified That any dissemination,
distribution or copying of this comm-unication is strictly prohibited. If you receive this
communication in error, please notify us immediately by Telephone and retLim the original to us
by postal service at the address noted above.
PLEASE SEE ATTACHED MEMO and ENCLOSURE
Mayor Neil CRAIG
Oro-Medonte Township
148 Line 7 South
P.O.Box 100
Oro, Ontario
LOL 1XO
p) 12
Barrie Detachment
APR % 20 Rose Street 20 rue rose
Barrie, (ON) L4M 2T2 Barrie, (ON) 1-41VI 2T2
0hy-jarajUNT1
TOWNS"p, 1 Tel: (705) 726-6484 Fax: (705) 726-6487
File Reference 800
R&6rence:
Your Worship — Forwarded for your attention
2003 Oro Medonte First Quarter Policing Statistics
TOTAL HOURS DEDICATED TO TOWNSHIP FOR FIRST QUARTER: 4,767.75
• Total Calls For Service (CFS): 741
• Total Hours of Initial Reports: 1,250-00
• Total Hours of Follow UP: 1,246.50
• Total Hours of Incident Assist: 736.50
• Total Hours Report Writing: 135.25
• Total Hours of Patrol: 1,394.00
Respectfully Submitted
j
noddon, S/Sgt.
Commander
Barrie OPP
-14 'C� ' -
Ontario Provincial Police Daily Activity Report (DAR) Run Date: 04 Apr 2003 11 :52 Page: 1 of 3
.TOTAL OBLIGATED DUTY CODE HOURS m
01 JAN
2003 - 31 MAR 2003
l
y
Total Hours
Prov Mun:
Ir
)�
Home Location: 1B00, Region: 1, Duty Location: 1B00,
h` >'
�t.�.
_�
4
[ Hours A44
`
CFS
A
F
I
R
S SUPR
Y Totals
101 Municipal Contract - Vehicle Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
60.75
6.25
75,
6.25
106 Municipal Contract - Directed Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
422.00
422.00
111 Municipal Non - Contract - Vehicle Patrol
0
0.00
0.00
0.00
0.00
0.00
9.00
9.00
112 Municipal Non- Contract - Foot Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
33.75
33.75
114 Municipal Non - Contract - Snowmobile Pat
0
0.00
0.00
0.00
0.00
0.00
0.00
13.25.
13.25
115 Municipal Non - Contract - Other Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
665.50
665.50
116 Municipal Non - Contract - Directed Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
183.50
183.50
117 Municipal Non - Contract - Radar Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
528.50
302 Murder First Degree
0
160.50
368.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6.50
330 Sexual Assault with Weapon
0
6
6.50
36.50
60.25
28.50
7.50
0.00
0.00
0.00
132.75
332 Sexual Assault
18
40.50
106.75
61.75
25.75
0.00
0.50
0.00
235.25
333 Assault - Level 1
335 Assault with Weapon or CBH - Level 2
0
17.50
0.00
0.00
0.00
0.00
0.00
0.00
17.50
340 Discharge Firearms with Intent
0
2.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2.00
16.50
341 Assault Police
1
3.25
6.50
5.25
6.00
8.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12.50
345 Assaults - Other
0
1
2.50
0.00
2.50
0.00
0.00
0.00
0.00
5.00
346 Sexual Offences (Not Assaults)
0
0.00
1.25
0.00
0.00
0.00
0.00
0.00
1.25
358 Robbery - Other Offensive Weapons
1.00
17.00
5.75
1.00
0.00
0.00
0.00
24.75
371 B & E - Business Premises
3
15
1.00
59.75
37.75
11.25
2.00
0.00
0.00
11 1.75
373 B & E - Residence
3
0.00
0.00
415
0.00
0.00
0.00
0.00
4.25
375 Break and Enter - Other
2
10.75
50.00
7.50
2.25
0.00
0.00
0.00
70.50
386 Theft of Automobile
2
9.25,
1.50
3.00
1.00
0.00
0.00
0.00
14.75
388 Theft of Trucks
0
3.00
7.00
0.00
2.00
0.00
0.00
0.00
12.00
390 Theft of Motorcycles
4
2.50
5.00
9.00
1.00
0.00
0.00
0.00
17.50
of Other Motor Vehicles
392 Theft o Other
1
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00
407 Theft - Shoplifting
2
0.00
1.00
3.75
0.00
0.00
0.00
0.00
4.75
409 Other Thefts over 55,000
31
6.50
15.25
48.25
6.25
0.00
0.00
0.00
76.25
426 Other Thefts 5000 and Under
3
0.00
12.50
19.25
4.00
0.00
0.00
0.00
35.75
437 Have Stolen Goods
2
0.00
7.00
5:00
0.00
0.00
0.00
0.00
12.00
448 Frauds - Cheques
0
0.75
8.50
0.00
11.25
0.00
0.00
0.00
20.50
450 Frauds - Credit Cards
4
0.00
5.00
5.25
0.00
0.00
0.00
0.00
10.25
452 Frauds -Other
1
0.00
3.75
4.75
0.00
0.00
0.00
0.00
8.50
493 Off. Weapons - Explosives
1
1.50
12.25
2.00
1.50
0.00
0.00
0.00
17.25
495 Off. Weapons - Prohibited Weapons
0.00
0.00
150
0.00
0.00
0.00
0.00
2.50
497 Off. Weapons - Restricted Weapons
1
0.00
0.00
0.00
0.00
14.75
499 Off. Weapons - Other
1
13.50
21.25
0.00
0.50
1.25
6.50
0.00
0.00
0.00
0.00
28.25
510 Other C.C. - Arson
1
0
0.75
0.00
0.00
0.00
0.00
0.00
0.00
0.75
512 Other C.C. - Ball Violation
0
0.00
1.00
0.00
0.00
0.00
0.00
0.00
1.00
514 Other C.C. - Counterfeiting Currency
5.50
0.00
20.50
2.00
0.00
1.00
0.00
29.00
516 Other C.C. - Disturb the Peace
12
0
3.00
0.00
0.00
0.00
0.00
0.00
0.00
3.00
526 Other C.C. - Obstruct Public or Peace Offi
0.00
0.00
0.00
0.00
1.00
530 Other C.C. - Trespass by at Night
1
0.00
0.00
1.00
0.00
1.00
0.00
0.00
30.00
534 Mischief (Property Damage) $5,000 and U
8
6.75
11.50
283.75
10.75
60.50
4.25
0.00
0.00
0.00
381.50
536 Other Criminal Code
40
0
33.00
0.00
24.75
0.00
0.00
0.00
0.00
0.00
24.75
547 Other Drug Possession
2
5.00
9.50
4.75
6.50
0.00
0.00
0.00
25.75
553 Cannabis (Manhuina) Possession
1.75
1.50
0.00
0.00
0.00
0.00
0.00
3.25
555 Cannabis (Marihuana) Trafficking
0
3.00
0.25
Z75
0.00
0.00
0.00
0.00
I L00
585 Prov Stats Liquor Acts
6
0
2.00
0.00
0.00
0.00
0.00
0.00
0.00
2.00
587 Prov. Stats - Securities Act
589 Other Provincial Statutes
25
19.50
4.75
46.00
2.00
0.00
1.00
0.00
0.00
73.25
5.00
602 Municipal By -Laws (Ex. Traffic)
4
0.00
0.00
5.00
0.00
0.00
0.00
0.00
0.00
b.00
12.00
732 TTCI PI investigation: OPP
0
7.00
5.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3.75
733 TTCI PD Investigation: OPP
0
2.75
0.00
1.00
1.00
5.25
0.00
0.00
0.00
0.00
6.25
740 Breath Testing Operator
4
37
36.50
2.00
39.50
0.00
0.00
0.00
0.00
78.00
741 RIDE
3
150
3.75
12.50
2.00
0.00
0.00
0.00
19.75
744 Impaired Regular
0
2.50
0.00
0.00
0.00
0.00
0.00
0.00
2.50
745 Over 80 - Regular
23
14.00
5.00
49.25
0.00
0.00
0.00
0.00
68.25
752 PI MVC
753 PI MVC - Impaired or over 80
0
0.00
7.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7.00
202.25
754 PD MVC
122
1
28.50
1.25
1950
0.00
151.75
4.00
2.50
0.00
0.00
0.00
0.00
0.00
5.25
755 PD MVC - Impaired or over 80
2.00
0.00
7.50
0.00
0.00
0.00
0.00
9.50
756 Non Rep MVC
6
12
3.50
2.75
8.50
1.00
0.00
0.00
0.00
15.75
764 Abandoned Auto
1
1.00
0.00
1.00
0.00
0.00
0.00
0.00
2.00
766 Traffic Control
74
23.50
8.25
134.00
0.00
0.00
0.00
0.00
165.75
768 Non -MVC TR Invest.
1
0.00
0.00
0.25
0.00
0.00
0.00
0.00
0.25
770 Debris on Highway
Source: DAR
Ontario Provincial Police
771 Pedestrian on Highway
772 Vehicle Blocking Lane
773 Assist Motorist
802 DARE
850 DNA Data Bank - Sampling
859 Death Injury Invest,
867 Suspicious Persons
872 Domestic Invest. - Non C.C.
873 False Alarm
875 Insecure Premise
897 Lost Property
898 Found/Recovered Property
899 Recovered Motor Vehicle
924 Miss/LoAUOverdue Persons
935 Com. Pol. - Plan Development
937 Com. Pol. - Plan Activities
984 Canine Backup
988 Non - Force Process
989 Force Process
992 General - Incident
994 911 -Hang Up
3263 SOR Sex Offender Registry
Totals
Ia _3
Daily Activity Report (DAR) Run Date: 04 Apt 2003 11:52 Page: 2 of 3
TOTAL OBLIGATED DUTY CODE HOURS
Ol JAN 2003 - 31 MAR 2003
Total Hours
(
Hours
2
0.00
0.00
2.25
0.00
0.00
0.00
0.00
2.25
2
0.00
0.00
1.75
0.00
0.00
0.00
0.00
1.75
6
0.25
0.00
4.25
0.00
0.00
0.00
0.00
4.50
28
0.00
0.00
120.25
0.00
0.00
0.00
0.00
120.25 ,
1
0.00
0.00
3.00
0.00
0.00
0.00
0.00
3.00
8
35.75
31.25
36.75
8.00
0.00
0.00
0.00
111.75
1
0.00
0.00
0.75
0.00
0.00
0.00
0.00
0.75
10
19.25
12.50
19.25
2.50
0.00
0.00
0.00
53.50
90
3175
2.00
79.25
0.00
0.00
0.00
0.00
115.00
2
3.00
0.00
1.75
0.00
0.00
0.00
0.00
4.75
2
0.00
0.00
1.50
0.00
0.00
0.00
0.00
1.50
2
4.00
1.25
3.75
0.00
0.00
0.00
0.00
9.00
1
4.00
1.00
1.00
0.00
0.00
0.00
0.00
6.00
4
1.00
0.00
8.75
0.00
0.00
0.00
0.00
9.75
0
1.50
3.50
0.00
0.00
0.00
0.00
0.00
5.00
0
2.50
0.75
0.00
0.00
0.00
0.00
0.00
3.25
0
0.75
0.00
0.00
0.00
0.00
0.00
0.00
0.75
0
5.50
0.00
0.00
0.00
0.00
0.00
0.00
5.50
0
46.50
0.00
0.00
0.00
0.00
0.00
0.00
46.50
94
25.25
48.50
125.50
29.75
0.00
0.00
0.00
229.00
2
1.50
0.00
2.00
0.00
0.00
0.00
0.00
3.50
1
1.00
0.00
1.00
0.00
0.00
0.00
0.00
2.00
741
736.50
1,246.50
1,250.00
135.25
3.00
2.50
1,394.00
4,767.75
Duty Location: 1 B00 BARRIE
Municipality: 1066 - Oro-Medonte
Source: DAR
(
Hours
CFS
A
F
I
R
S
SUPR
Y
Totals
101 Municipal Contract - Vehicle Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
60.75
60.75
106 Municipal Contract - Directed Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
6.25
6.25
111 Municipal Non - Contract - Vehicle Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
422.00
422.00
112 Municipal Non - Contract -Foot Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
9.00
33.75
9.00
3175
114 Municipal Non - Contract - Snowmobile Pat
0
0.00
0.00
0.00
0.00
0.00
0.00
13.25
115 Municipal Non - Contract - Other Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
0.00
13.25
665.50
665.50
116 Municipal Non - Contract - Directed Patrol
0
0.00
0.00
0.00
0.00
0.00
0.00
183.50
183.50
117 Municipal Non - Contract - Radar Patrol
0
0.00
0.00
0.00
0.00
0.00
o.o0
528.50
302 Murder Frost Degree
0
160.50
368.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
6.50
330 Sexual Assault with Weapon
0
6
6.50
36.50
0.00
60.25
0.00
28.50
7.50
0.00
0.00
0.00
132.75
332 Sexual Assault
333 Assault - Level 1
18
40.50
106.75
61.75
25.75
0.00
0.50
0.00
235.25
335 Assault with Weapon or CBH - Level 2
0
17.50
0.00
0.00
0.00
0.00
0.00
0.00
17.50
340 Discharge Firearms with Intent
0
2.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2.00
16.50
341 Assault Police
1
3.25
6.50
5.25
6.00
8.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
12.50
345 Assaults - Other
346 Sexual Offences (Not Assaults)
0
1
2.50
0.00
2.50
0.00
0.00
0.00
0.00
5.00
358 Robbery - Other Offensive Weapons
0
0.00
1.25
0.00
0.00
0.00
0.00
0.00
0.00
1.25
24.75
371 B & E - Business Premises
3
1.00
17.00
59.75
5.75
37.75
1.00
11.25
0.00
2.00
0.00
0.00
0.00
111.75
373 B & E - Residence.
15
3
1.00
0.00
0.00
4.25
0.00
0.00
0.00
0.00
4.25
375 Break and Enter - Other
2
10.75
50.00
7.50
2.25
0.00
0.00
0.00
70.50
386 Theft of Automobile
2
9.25
1.50
3.00
1.00
0.00
0.00
0.00
14.75
388 Theft of Trucks
0
3.00
7.00
0.00
2.00
0.00
0.00
0.00
12.00
390 Theft of Motorcycles
4
2.50
5.00
9.00
1.00
0.00
0.00
0.00
17.50
392 Theft of Other Motor Vehicles
1
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00
407 Theft > $5000 - Shoplifting
2
0.00
1.00
3.75
0.00
0.00
0.00
0.00
435
409 Other Thefts over $5.000
31
6.50
15.25
48.25
6.25
0.00
0.00
0.00
76.25
426 Other Thefts 5000 and Under
3
0.00
12.50
19.25
4.00
0.00
0.00
0.00
35.75
437 Have Stolen Goods
2
0.00
7.00
5.00
0.00
0.00
0.00
0.00
12.00
448 Frauds - Cheques
0
0.75
8.50
0.00
11.25
0.00
0.00
0.00
20.50
450 Frauds - Credit Cards
4
0.00
5.00
5.25
0.00
0.00
0.00
0.00
10.25
452 Frauds - Other
1
0.00
3.75
4.75
0.00
0.00
0.00
0.00
8.50
493 Off. Weapons - Explosives
1
1.50
12.25
2.00
1.50
0.00
0.00
0.00
17.25
495 Off. Weapons - Prohibited Weapons
0.00
0.00
2.50
0.00
0.00
0.00
0.00
2.50
497 Oft. Weapons - Restricted Weapons
1
1
13.50
0.00
1.25
0.00
0.00
0.00
0.00
14.75
499 Off. Weapons - Other
1
21.25
0.50
6.50
0.00
0.00
0.00
0.00
28.25
510 Other C.C. - Arson
0
0.75
0.00
0.00
0.00
0.00
0.00
0.00
0.75
512 Other C.C. - Bail Violation
0
0.00
1.00
0.00
0.00
0.00
0.00
0.00
1.00
514 Other C.C. - Counterfeiting Currency
5.50
0.00
20.50
2.00
0.00
1.00
0.00
29.00
516 Other C.C. - Disturb the Peace
526 Other C.C. - Obstruct Public or Peace Offi
12
0
3.00
0.00
0.00
0.00
0.00
0.00
0.00
3.00
530 Other C.C. - Trespass by at Night
1
0.00
0.00
1.00
0.00
0.00
0.00
0.00
1.00
Source: DAR
Ontario Provincial Police Daily Activity Report (DAR) Run Date: 04 Apr 2003 11:52 Page: 3 of 3
TOTAL OBLIGATED DUTY CODE HOURS
01 JAN 2003 - 31 MAR 2003
Total Hours
534 Mischief (Property Damage) $5.000 and U 8 6.75 11.50
536 Other Criminal Code 40 33.00 283.75
547 Other Drug Possession 0 0.00 24.75
553 Cannabis (Marihuana) Possession 2 5.00 9.50
555 Cannabis (Marihuana) Trafficking 0 1.75 1.50
585 Prov Stats Liquor Acts 6 3.00 0.25
587 Prov. Stats - Securities Act 0 2.00 0.00
589 Other Provincial Statutes 25 19.50 4.75
602 Municipal By -Laws (Ex. Traffic) 4 0.00 0.00
732 TTCl PI Investigation: OPP 0 7.00 5.00
733 TTCI PD Investigation: OPP 0 2.75 1.00
740 Breath Testing Operator 4 0.00 1.00
741 RIDE 37 36.50 2.00
744 Impaired Regular 3 1.50 175
745 Over 80 - Regular 0 2.50 0.00
752 PI MVC 23 14.00 5.00
753 PI MVC - Impaired or over 80 0 0.00 7.00
754 PD MVC 122 28.50 19.50
755 PD MVC - Impaired or over 80 1 1.25 0.00
756 Non Rep MVC 6 2.00 0.00
764 Abandoned Auto 12 3.50 2.75
766 Traffic Control 1 1.00 0.00
768 Non -MVC TR Invest. 74 23.50 8.25
770 Debris on Highway 1 0.00 0.00
771 Pedestrian on Highway 2 0.00 0.00
772 Vehicle Blocking Lane 2 0.00 0.00
773 Assist Motorist 6 0.25 0.00
802 DARE 28 0.00. 0.00
850 DNA Data Bank - Sampling 1 0.00 0.00
859 Death/Injury Invest. 8 35.75 31.25
867 Suspicious Persons 1 0.00 0.00
872 Domestic Invest. - Non C.C. 10 19.25 12.50
873 False Alarm 90 33.75 2.00
875 Insecure Premise 2 3.00 0.00
897 Lost Property 2 0.00 0.00
898 Found/Recovered Property 2 4.00 1.25
899 Recovered Motor Vehicle 1 4.00 1.00
924 MissiLost/Overduue Persons 4 1.00 0.00
935 Com Pot. - Plan Development 0 1.50 3.50
937 Com Pol. - Plan Activities 0 2.50 0.75
984 Canine Backup 0 0.75 0.00
988 Non - Force Process 0 5.50 0.00
989 Force Process 0 46.50 0.00
992 General - Incident 94 25.25 48.50
994 911 -Hang Up 2 1.50 0.00
3263 SOR Sex Offender Registry 1 1.00 0.00
Totals 741 736.50 1,246.50
Source: DAR
10.75
60.50
0.00
4.75
0.00
7.75
0.00
46.00
5.00
0.00
0.00
5.25
39.50
12.50
0.00
49.25
0.00
151.75
4.00
7.50
8.50
1.00
134.00
0.25
2.25
1.75
4.25
120.25
3.00
36.75
0.75
19.25
79.25
1.75
1.50
3.75
1.00
8.75
0.00
0.00
0.00
0.00
0.00
125.50
2.00
1.00
1,250.00
4
0.00
4.25
0.00
6.50
0.00
0.00
0.00
2.00
0.00
0.00
0.00
0.00
0.00
2.00
0.00
0.00
0.00
2.50
0.00
0.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
8.00
0.00
2.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
29.75
0.00
0.00
135.25
1.00 0.00 0.00 30.00
0.00 0.00 0.00 381.50
0.00 0.00 0.00 24.75
0.00 0.00 0.00 25:75.
0.00 0.00 0.00 3.25
0.00 0.00 0.00 11.00
0.00 0.00 0.00 100
0.00 1.00 0.00 73.25
0.00 0.00 0.00 5.00
0.00 0.00 0.00 12.00
0.00 0.00 0.00 3.75
0.00 0.00 0.00 6.25
0.00 0.00 0.00 78.00
0.00 0.00 0.00 19.75
0.00 0.00 0.00 2.50
0.00 0.00 0.00 68.25
0.00 0.00 0.00 7.00
0.00 0.00 0.00 202.25
0.00 0.00 0.00 5.25
0.00 0.00 0.00 9.50
0.00 0.00 0.00 15.75
0.00 0.00 0.00 2.00
0.00 0.00 0.00 165.75
0.00 0.00 0.00 0.25
0.00 0.00 0.00 2.25
0.00 0.00 0.00 1.75
0.00 0.00 0.00 4.50
0.00 0.00 0.00 120.25
0.00 0.00 0.00 3.00
0.00 0.00 0.00 111.75
0.00 0.00 0.00 0.75
0.00 0.00 0.00 53.50
0.00 0.00 0.00 115.00
0.00 0.00 0.00 4.75
0.00 0.00 0.00 1.50
0.00 0.00 0.00 9.00
0.00 0.00 0.00 6.00
0.00 0.00 0.00 9.75
0.00 0.00 0.00 5.00
0.00 0.00 0.00 3.25
0.00 0.00 0.00 0.75
0.00 0.00 0.00 5.50
0.00 0.00 0.00 46.50
0.00 0.00 0.00 229.00
0.00 0.00 0.00 3.50
0.00 0.00 0.00 2.00
3.00 2.50 1,394.00 4,767.75
�• v
TOWNSHIP OF ORO-MEDONTE
11:42cm
11
Dept. Report No.
To:
Prepared By:
PR2003-06
COUNCIL
Chris Carter
(Point To Point Communications)
Subject:
Department:
Council
Update re 2003 March Break
Parks and Recreation
C. of W. X
Day Trips
Date: April 23, 2003
Motion #
R.M. File No.
Date:
L
BACKGROUND:
The Township's Second Annual 2003 March Break Day Trip Programs offered several recreational
programs for children aged six through thirteen (Attachment No. 1).
SUMMARY:
Analysis of revenue/expenses are as follows:
NAME OF EXPENDITURE
AMOUNT OF
EXPENDITURE
TRANSPORTATION (BUSES)- Discount
$1,682.00
WRIST BANDS / ACCESSORIES
$ 99.00
(Point To Point Communications)
$ 0
—RADIOS_
STAFF
$ 800.00
ADMISSION COST
$1,611.00
SUB TOTAL
$4,192.00
... /bon't.
PROGRAM FEES /REVENUES
GENERATED
REVENUE
REGISTRATION FEES
$5,670.00
TOTAL REVENUE
TOTAL
EXPENDITURES
BALANCE
$5,670.00
$4,192.00
$1,478.00
Note: The programs were a great success and the children had a great time. Parents were very
excited to see new and exciting programs being offered, and many of them expressed their
intention to sign their children up again next year.
Attached for Council's information are copies of the evaluation forms handed in by parents
following the event they participated in.
Of the 7 interviewees, Staff hired 2 candidates that successfully demonstrate skills in
supervising, public relations, and leadership. Along with demonstrating the necessary skills, it
was mandatory for the Camp Councillors had to have a "Criminal Background Check "
completed by Barrie O.P.P.
Parents were also given the opportunity to attend with their children, but in return they were
required to act as "supervisors ". Parents attending also had to have a "Criminal Background
Check ". During the March Break Programs a total of 13 parent supervisors and 86 children
participated in the programs.
In appreciation, a letter under the Mayor Signature has be issued to all Parent Supervisors,
Laidlaw Transportation, Point -to -Point Communications, and Senior Constable Brain Bailey
(O.P.P) for their efforts (Attachment #2).
RECOMMENDATION (S):
1. THAT Council receives this report for information.
Respectfully submitted
Chris Carter
Recreation Co- ordinator
LCur1
n
A
TOWNSHIP OF ORO- MEDON'TE
2003 MARCH BREAK DAY TRIP PROGRAMS
(AGES" 670,
MONDAYt e): ROYAL ONTARIO MUSEUM(code ]01)
Spend the day exploring exhibits from around the world - The ROM offers a wide variety of new,
state-of-the-art galleries that are guaranteed to leave a "thousand year old" impression.
1
slices
and sta
splash
�;ESDAY(i
id the day havin
more than 800 E
new "Candy Il
17 new interacts
tSDAY(�3'°)
ii Golf like you
led with heart -p
',n11! Afteryo4
pizza in your oh
ip to the "beach
din Oft waves, ft
FRIDAY
"Lions a
hundreds of
Canada.
TO
"' RE W UAV1N0 FUN YET'!"
PRICES: $40.00 /CHILD /DAY OR $185.00 /CHILD /FULL WEEK (code 106)
Prices include transportation, admission, supervision and all taxes.
A minimum registration number is required.
Bus Departs: Guthrie Arena at 8:30am(Hwy. ]],Line 4 South)
Bus Returns: Guthrie Arena at 4:30pm(Hwy. ]],Line 4 South)
NOTE: Please provide your child(ren) with enough food and liquids for the scheduled day. For the safety of the
children, please do not pack any food with traces of peanuts. For more information, please contact: Chris Carter,
Recreation Co- ordinator @ 487 -2171 or e-mail: recreation *oro- medonte.on.ca
*REGISTRATION FORM ON BACK OF PAGE*
OR
Ontario Police QR
Provincial provinciale
Police de ('Ontario Barrie Detachment
Thursday, April 10, 2003
The Corporation of the
Township of Oro - Medonte
148 Line 7 South
Box too
ORO, Ontario
LoL 2X0
Attention: J. Neil CRAIG
Mayor
RE: Letter of Appreciation
Senior Constable Brian BAILEY, #so85
20 Rose Street 20 rue rose
BARRIE, {ON) L4M 2T2 BARRIE, (ON) L4M 2T2
Tel: (705) -726 -6484 Fax: (705)- 726 -6487
File Reference: 252 -00
VFID
APP 1 4 2003
We are in receipt of your correspondence, dated March 31", 2003, wherein you express your
appreciation to Senior Constable Brian BAILEY for the assistance he provided to your council as
well as to the staff of the Township of Oro - Medonte, with respect to your March Break Activities.
I would like to take this opportunity to thank you for your kind words in regards to the assistance
provided to you by Constable BAILEY. As a Detachment Commander, it is always elevating to
receive positive feedback in regards to our members and to the level of service they are providing
during the performance of their duty as well as the representation of the Ontario Provincial Police.
Constable BAILEY is a very meticulous, hardworking member of this Detachment and a copy of
your letter will be placed in Brian's personnel file.
Yours truly,
r
r
NODDON, #6346
to ergeant
Detachment Commander
03`12%03 WED 09:10 FAX 705 728 6416 RBC DOMINION SECURITIES
TOWNSHIP OF ORO- MEDONTE
March Break Trip Evaluation Form
1. How did you hear about our trips?
a) Friends
b) School Flyer
c) Advertisement in Paper
Which Paper? _
d) Other- �L_yl�_
2. Which day / days did your child attend our March Break trips?
Circle your answer please.
Monday =Tuesday Wednesday Thursday Friday
FACILITIES—' EVALUATE
PLEASE EVALUATE BY NO:
POOR AVERAGE VERY GOOD EX ``ENT
1 2 3 Q_ 4
3. Were the locations appropriate? 7
4. Were the facilities clean and in good condition?
5. Where would you like to see a trip held in the future?
11) X1(1 TNnSS — _rQAQAr1"Q
PROGRAM
6. Did your child enjoy his /her day?
?. Was the trip sufficiently challenging and fun? S
8. Which activities did your child enjoy the most?
Pa.(l ova m e
9. Which activities did your child enjoy the least?
44\__e �)U_s U A -p-
Ig UU1
March Break Trip Evaluation Form
1. How did you hear about our trips?
a) Friends
6) School Flyer
-6) Advertisement in Paper
Which Paper?
d) Other
2. Which day / days did your child attend our March Break trips?
Circle your answer please.
Monday Tuesday (Wednesda� Thursdayi." Friday
FACILITIES EVALUATE
PLEASE EVALUATE BY NO:
POOR AVERAGE VERY GOOD EXCELLENT
1 2 3 4
3. Were the locations appropriate? Hof
4. Were the facilities clean and in good condition?
5. Where would you like to see a trip held in the future?
PROGRAM
6. Did your child enjoy his/her day?
7. Was the trip sufficiently challenging and fun? 4vq
i
J
8. Which activities did your child enjoy the most?
T,
9. Which activities did your child enjoy the least?
n, gcqlay�
-)v, -1
March Break Trip Evaluation Form
1. How did you hear about . our trips?
a) Friends
b) School Flyer
c) Advertisement in Paper
Which Paper?
d) Other
2. Which day / days did your child attend our March Break trips?
Circle your answer please.
Monday Tuesday 'Wednesday Thursday Friday-)
FACILITIES EVALUATE
PLEASE EVALUATE BY NO:
POOR AVERAGE VERY,GOOD EXCELLENT
1 2 3 4
3. Were the locations appropriate?
4. Were the facilities clean and in good condition?
5. Where would you like to see a trip held in the future?
PROGRAM
6. Did your child enjoy his/her day?
7. Was the trip sufficiently challenging and fun? L—,J
8. Which activities did your child enjoy the most?
9. Which activities did your child enjoy the least?
V
TOWNSHIP OF ORO-MEDONTE
March Break Trip Evaluation Form
1. How did you hear about our trips?
a) Friends
b) School Flyer
c) Advertisement in Paper
Which Paper?
d) Other
2. Which day / days did your child attend our March Break trips?
Circle your answer please.
FACILITIES EVALUATE
PLEASE EVALUATE BY NO:
POOR AVERAGE VERY GOOD EXCELLENT
1 2 3 4
3. Were the locations appropriate?
4. Were the facilities clean and in good condition.
5. Where would youlike to see a trip held in the future?
PROGRAM
6. Did your child enjoy his/her day?
7. Was the trip sufficiently challenging and fun?
8. Which activities did your child en y the most?
T,,_ ild enjoy the least.
9. Which activit* s did ypur
�Le,kg Md, (I�P&zf Lt
4
INA
BACKGROUND,
, , ,
M- - ------ 1- __ _- A .
At the 2003 budget deliberation, Council naa discussed unlit MIM11 I ULC;� WL;ol %, JaOL A � V1 " _ . .I11. ...—
Treasurer was requested to assist in preparing a report with respect to the Township rental rates. The following
are his calculations of the "Net Annual Deficit" for the Arena and Baseball Diamonds;
Arena
Revenues-per budget $217,300.00
Subsidy-Minor Hockey $ 26,560.00
Subsidy-Figure Skating $ 7,060.00
$250,920.00
Operating Costs- per budget $214,200.00
Capital-Estimated annual allocation $ 65,000.00
$279,200.00
Net annual deficit $ 28,280.00
Ball Diamonds $11,000.00
Revenues-per budget $ 1,188.00
Subsidy- Minor Baseball $12,188-00
Operating Costs-per budget $34,800.00
Less: Grass Cutting(cost would be incurred ($ 6,700.00)
If no rentals occur)
Capital-estimated annual allocation $ 3,000.0
$31,100.00
Net annual deficit $18,912.00
TO: Council
PREPARED BY:
DEPT. REPORT
#PR2003-05
Chris Carter
SUBJECT &S, FILE #:
DEPARTMENT:
COUNCIL:
Request to increase
Rental Rates.
Parks and Recreation
C. OF W.
DATE:
I
MOTION #:
DATE:
-
April 23, 2003
BACKGROUND,
, , ,
M- - ------ 1- __ _- A .
At the 2003 budget deliberation, Council naa discussed unlit MIM11 I ULC;� WL;ol %, JaOL A � V1 " _ . .I11. ...—
Treasurer was requested to assist in preparing a report with respect to the Township rental rates. The following
are his calculations of the "Net Annual Deficit" for the Arena and Baseball Diamonds;
Arena
Revenues-per budget $217,300.00
Subsidy-Minor Hockey $ 26,560.00
Subsidy-Figure Skating $ 7,060.00
$250,920.00
Operating Costs- per budget $214,200.00
Capital-Estimated annual allocation $ 65,000.00
$279,200.00
Net annual deficit $ 28,280.00
Ball Diamonds $11,000.00
Revenues-per budget $ 1,188.00
Subsidy- Minor Baseball $12,188-00
Operating Costs-per budget $34,800.00
Less: Grass Cutting(cost would be incurred ($ 6,700.00)
If no rentals occur)
Capital-estimated annual allocation $ 3,000.0
$31,100.00
Net annual deficit $18,912.00
_� C_ - C'�
While the municipality should attempt to achieve break even for the arena which is utilized solely by
renters, it must be remembered that the ball diamonds are used as a green space during non - rental
times and that a net cost of providing a recreational area for the community may exist. As such, break
even may not be required for the ball diamonds. It is recommended that Council approve a 9%
increase to the following rental rates effective September 1, 2003. These increases will narrow the
operating deficits towards breakeven and allow the rates charged by the Township to more closely
approximate the rates charged by the comparable municipalities, being those within Simcoe County.
COMPARABLES
lee Rental
ORO- MEDONTE 1999 RATES
PROPOSED 2003 RATES
Prime Time - $ 121.00 per hour Prime Time - $ 98.14 + $ 6.86 GST =$ 105.00 $ 106.54 + 7.46 GST = $174.00
Non Prime Time - $ 74.00 per hour Non Prime Time - $ 57.95 + $ 4.05 GST = $62.00 $ 63.55 + 4.45 GST = $ 68.00
Minor Hockey / Figure Skating - $ 95.00 per hour, Minor Hockey /Figure Skating,- $ 71.03 + $ 4.97 GST = $ 76.00 $ 77.57 + $ 5.43 GST = $ 83.00
Public Skating
Note: Staff has reviewed the existing rates, and it is not recommended to increase admission costs. The
following fees apply;
Adults $ 2.00
Youth $ 1.00
Seniors $ 0.00
Pre - School Skate $ 0.00
Non -lee Rental
COMPARABLES ORO- MEDONTE 1999 RATES PROPOSED 2003 RATES
Adult - $ 46.00 per hour Adult - $ 42.06 + $2.94 GST =$ 45.00 $ 45.79 + $ 3.21 GST = $ 49.00
Minor - $ 38.00 per hour Minor - $32.17 + 2.29 GST = $ 35.00 $ 35.51 + 2.49 GST =$ 38.00
Floor $ 509.00 per day Floor - $467.29 + 32.71 GST = $ 500.00 $ 509.35 + $ 35.65 GST = $ 545.00
Banquet Hall Rental
COMPARABLES ORO- MEDONTE 1999 RATES PROPOSED 2003 RATES
Dance - $ 277.00 per day Dance - $ 249.53 + $ 17.47 = $ 267.00 $ 271.03 + 18.97 GST = S 290.00
Meeting - $ 34.00 per hour Meeting - $ 21.50 + $ 1.50 = $ 23.00 S 23.36 + $1.64 GST = $ 25.00
Tournaments - $ 154.00 per day Tournaments - $ 140.19 + $ 9.81 = $ 150.00 $ 153.27 + $ 10.73 GST = $ 164.00
COMPARABLES
Ball Diamond Rentals
ORO- MEDONTE 1999 RATES
PROPOSED 2003 RATES
Adult With Lights - S 26.00 per hour Adult With Lights -$ 22.43 + $ 1.57 GST = S 24.00 $24.30 + 1.70 GST = $ 26.00
Adult -$ 14.00 per hour Adult - $ l 1.21+ $ .79 GST = $ 12.00 $ 12.15 +.85 GST = $ 13.00
Minor With Lights - $21.00 per hour Minor with Lights - $ 18.70+ $1 .30 GST = S 20.00 $ 20.56 + 1.44 GST = $ 22.00
Minor -$ 12.00 per hour Minor - S 7.48 + S.52 GST = $ 8.00 $ 8.41 +.59 GST = $ 9.00
Note: The variation between the rate with lights and the rate without lights is sufficient to recover the cost for
lighting (hydro).
COMPARABLES
Pavilion Rental
ORO- MEDONTE 1999 RATES
PROPOSED 2003 RATES
Large -
$ 33.00 per hour
Large - $44.86 + $ 3.14 GST = $ 48.00
$48.60+ 3.40 GST = $ 52.00
Small -
$ 26.00 per hour
Small - $ 33.64 + $ 2.36 GST = 36.00
$ 36.45 + 2.55 GST =$ 39.00
HORSESHOE VALLEY COMMUNITY ROOM
AND TRAINING CENTRE (OPP CENTRE)
PROPOSED 2003 RATES
FULL DAY $ 28037 + 19.63 GST = $ 300.00 OVER 4 HRS
HOURLY RATE $ 23.36+ $ 1.64 GST = $25.00 PER HOUR
Note: Since the official opening of the Community Room, a senior group has been using the room every
Monday evening at "no charge ". It is recommended that Council make an exception for this group, and ask for
donations in return, as this is consistent with other Community Hall policies.
Old Town Hall
Note: Staff has reviewed the existing rates for Old Town Hall, and it is recommended not to increase the rental
rates. The following rates apply;
COMPARABLES
Hourly $25.00
Full Day $107.00
Advertising
ORO- MEDONTE 1999 RATES PROPOSED 2003 RATES
Large Board- $168.00 41x 8' $186.92 + 13.08 GST = $200.00 $203.74 = $14.26 GST = $218.00
Olympia -$ 535.00 Front Panel - $ 233.64 + 16.36 GST = $ 250.00 $ 255.14 + $ 17.86 GST = $ 273.00
Side Panel - $ 373.84 + 26.16 GST = $ 400.00 $ 407.48 + $ 28.52 GST = $ 436.00
1. That Council receives and adopts this report.
2. That Council approve a 9% increase to the following rental rates effective September 151, 2003
3. That staff advise user groups appropriately.
Respectfully submitted,
Chris Carter, Recreation Co- Ordinator
1.
2.
Exemption proposed as an amendment to the By -law at the April 16, 2003
Council meeting:
The prohibitions as set out in this By -law shall not apply to any part of a
workplace designated and defined as a "Home Occupation" by the
Township of Oro- Medonte Zoning By- law."
Alternate exemption:
The prohibitions as set out in this By -law do not apply to a workplace
located in a dwelling where the only employees of that workplace are
persons who live in the dwelling.
1:142NO
-----------------------------------------------------
DEPT. REPORT NO
TO: COMMITTEE OF THE
PREPARED BY:
EES2003-27
WHOLE
Keith Mathieson
SUBJECT:
DEPARTMENT:
COUNCIL:
Certificate of Substantial
Engineering and
Completion and Acceptance
Environmental Services
C. OF W.:
(Underground Works) for
Martin Brook Subdivision
DATE:
MOTION #:
April 14, 2003
I
DATE:
R. M. FILE NO.:
D12-3356
The Township of Oro-Medonte entered into a Subdivision Agreement with 1391191 Ontario Limited
(Martin Brook Subdivision) in February, 2002 to construct an eighteen (18) lot subdivision located at
Line 2 North and Ski Trails Road.
As part of the subdivision requirements, the Developer was required to install drainage works and
construct a fire reservoir on Block 19.
After inspection of the sub-drains and certification of the operations of the fire reservoir, the Township
Engineer is now recommending the issuance of the Certificate of Substantial Completion and
Acceptance (Underground Works) for the Martin Brook Subdivision.
1. THAT this report be received and adopted.
2. THAT the Certificate of Substantial Completion and Acceptance (Underground Works) for the
Ma rook Subdivision be issued dated April 4, 2003.
3. TWAT t e Clerk prepares the appropriate By-law for Council's consideration.
Ily submitted,
FILE No.100 04/07 '03 03 :21
"'Al
CONSULTING
ENGINEERS
AND
PLANNERS
6
I D : P, . G. POB D1SON AND ASSOC FAQ :705 734 0 764
Mr. K. Mathieson, CRSI "By Fax'
Director of Engineering & Environmental Services
Township of Oro- Medonte
Box 100
148 Line 7 South
Oro, Ontario LOT. 2X0
Dear Sir:
PAGE 1/ 2
RG ROBINSON
AND ASSOCIATES (BARRCF) L-1D
RE: Township of Ora- Medonte
Martin Amok SubOVJ. 1iou
April 4, 2003
Further to the request of the developer, we now recommend issuance of the Certificate of
Substantial Completion and Acceptance for the Underground Works for the Martin Brook
Subdivision.
The underground works were inspected on April 4, 2003 and found to be acceptable. We now
recommend that the aforementioned Certificate be issued.
If you require further information, please contact our office.
Yours truly,
R.G. ROBINSON AND ASSOCIATES (BA.RRIE) LTD'
S. Patterson, C.E.T.
SP: jd
Encl. (1)
Copy: J. Zieleniewski
S03
File 912- 91030 -51
10 High Sweet, Barn, Ontario L4N IWl (705) 721 -9222 Fax (705) 734 -0764 engplan(�}rgra.on.ea
FILE No.100 04/07 'OS 08:21 ID :R. G. ROBINSON AND ASSOC FAQ :70S 734 0764
R.G. ROBINSON AND ASSOCIATES (BARRY) LTD.
TOWNSHIP ENGINEERS
CERTIFICATE OF
SUBSTAXML COWLET1ON AND ACCEPTANCE
ERGROUND WORi�.S
MUNICIPALITY Towngi►i of Oro- Medonte
PROJECT actin Brnok Sobdivisio -- --- --
Plan S1M -710
DEVELOPER 1391191 Ontario Limited
FILE NO.
12- 91030 -51 43 -T -9104
Deseriptian of the Works:
PAGE 2/ 2
Cam'
�£
• Drainage works consisting of subdrains and road crossing culverts in the Martin Brook Subdivision;
• Fire reservoir on Block 19 in the Martin Brook Subdivision.
We, R.G. Robinson and Associates (Barrie) Ltd., notify our Municipality that
ent, are complete pleter n
were inspected on April 4, 2003, and to the b
accordance with the Subdivision Agreement except for the deficiencies below:
• Seal cone section on reservoir tank to stop ground water infiltration;
• Weld ring to 150mm steel suction pipe to attach cap;
• Completion of driveway and grading of site.
We hereby accept these works for use and operation banes further deficiencies tat may becomes apparent
above noted deficiencies and to the rectification f y
during the maintenance period and to the maintenance that is require by the Subdivision Agreement.
The date of Substantial Completion and Acceptance (Underground Works) is established by the Certificate
as of April A, 2003.
Date: X03 _ Signature: J
File 412- 91030 -51 Apr.4l03
M
CAI
Laurel View Homes (HV) Inc. entered into a Pre-Servicing Agreement with the Township in July, 2002
to construct the municipal services for Phase 1, consisting of sixty-six (66) lots.
The Subdivision Agreement was registered in April, 2003.
The underground works, consisting of the watermain, storm sewers, sanitary sewers and trunk sewer
extension, were inspected April 10, 2003 and the Township Engineer, R. G. Robinson and Associates
Ltd., is now recommending the issuance of the Certificate of Substantial Completion and Acceptance
(Underground Works) for Phase I of the Laurel View Homes development.
1. THAT this report be received and adopted.
2. THAT the Township of Oro-Medonte issues the Certificate of Substantial Completion and
Acceptance (Underground Works) for Phase I of the Laurel View Homes (HV) Inc. subdivision
da . . "", ril 10, 2003. 1 s consideration.
3. LTA th, Clerk prepares the appropriate By-law for Council
T
R Z
s
p tf y submitted,
ic
K hieson
TO: COMMITTEE OF THE
PREPARED BY:
DEPT. REPORT NO.:
EES2003-28
WHOLE
Keith Mathieson
SUBJECT:
DEPARTMENT:
COUNCIL:
Certificate of Substantial
Engineering and
Completion and Acceptance
Environmental Services
C. OF W.:
(Underground Works) for
Laurel View Homes (HV) Inc.
DATE:
MOTION #:
April 14, 2003
DATE:
R. M. FILE NO.:
1112-11503
Laurel View Homes (HV) Inc. entered into a Pre-Servicing Agreement with the Township in July, 2002
to construct the municipal services for Phase 1, consisting of sixty-six (66) lots.
The Subdivision Agreement was registered in April, 2003.
The underground works, consisting of the watermain, storm sewers, sanitary sewers and trunk sewer
extension, were inspected April 10, 2003 and the Township Engineer, R. G. Robinson and Associates
Ltd., is now recommending the issuance of the Certificate of Substantial Completion and Acceptance
(Underground Works) for Phase I of the Laurel View Homes development.
1. THAT this report be received and adopted.
2. THAT the Township of Oro-Medonte issues the Certificate of Substantial Completion and
Acceptance (Underground Works) for Phase I of the Laurel View Homes (HV) Inc. subdivision
da . . "", ril 10, 2003. 1 s consideration.
3. LTA th, Clerk prepares the appropriate By-law for Council
T
R Z
s
p tf y submitted,
ic
K hieson
I
FILE No .193 04110 '03 15:59 I D : R . G. ROBINSON AND ASSOC FAX :705 734 0764 PAGE 1/ 2
T i -.
RG RoBiNsoN
AND ASSOCIATES (BARRIE) LTD
Mr. K. Mathieson "By Fax/Mail" April 10, 2003
Manager of Public Works
Township of Oro- Medonte
Box 100
148 Line 7 South
Oro, ON LOL 2X0
Dear Mr. Mathieson:
CONSULTING Landscapes Township of Oro - Medonte
Landscapes at Horseshoe 'Walley — Phase I
ENGIN)r s
AND Further to the request of the developer, we now recommend issuance of the Certificate of
PLANNFRS Substantial Completion and Acceptance for the underground Works for Landscapes at
Horseshoe Valley -Phase 1. This Certificate can be issued after registration and execution of the
Subdivision Agreement.
The underground works were inspected on April 10'', 2003 and found to be acceptable. We now
recommend that the aforementioned Certificate be issued.
Should you have any questions regarding this matter, please contact the undersigned.
Yours truly,
R.G. ROBIII SON AND ASSOCIATES (BARRIE) LTD.
l,2
S. Patterson, C.E.T.
SO4
File #12- 00013 -50
SP:jd
Copy: D. McClaren (URS Cole Sherman)
R Kolbe
J. Zicicnicwski
9 10 High Street, Barrie. Ontario L4N 1W1 (705) 721 -9222 Fax (705) 734 -0764 engptangrgra.on.ca � )
F
I
FILE No.198 04/10 '03 15:59 ID:R. G. ROBINSONIAND ASSOC FAX:705 734 0764
R.G. ROBINSON AND ASSOCIATES (BARRFE) LTD.
TOWNSHIP ENGINEERS
CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE
{UNDERGROUND WORKS)
lvltrNrICIPALITY Township of Oro-Medonte
PROJECT Landscapes at florseshoe-Valley — Phase I
DEVELOPER Laurelview Homes
FILE NO. 12-00013-50 (43-OM-20001)
" .'-j ,
Description of the Works:
PAGE 2/ 2
• Sanitary sewer system in Phase I in Landscapes at Horseshoe Valley;
• Storm sewer system in Phase I in Landscapes at Horseshoe Valley;
0 Watermain distribution system in Phase I in Landscapes at Horseshoe Valley.
We, R.G. Robinson and Associates (Barrie) Ltd., notify the Municipality that the above mentioned works
were inspected on April 10", 2003, and to the best of our knowledge and judgement, are complete in
accordance with the Subdivision Agreement except for the deficiencies below:
• Connection of the internal watermain to at the west limit of Nordic Trail.
We hereby accept these works for use and operation by the Municipality subject to the rectification of the
above noted deficiencies and to the rectification of any further deficiencies that may become apparent
during the maintenance period and to the maintenance that is require by the Subdivision Agreement.
The date of Substantial Completion and Acceptance (Underground Works) is established by the Certificate
as April 10d, 2003,
Date: !?n . Z! 4 �0 Signature:
hic #12-OM 13-50#2
FILE No.206 04111 '03 10 :04
r
�AA
CONSULTING
ENGINEERS
AND
PLANNERS
ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764 PAGE 1. 2
RG ROBINsoN
Mr. K. Mathieson
Manager of Public Works
Township of Oro - Medonte
Box 100
148 Line 7 South
Oro, ON LOL 2X0
Dear Mr. Mathieson:
AND AssoclATES (BARRIE) LTD
"By Fax/Mail" April 10, 2003
RE: Township of Oro- Medonte
Landscapes at Horseshoe Valley — Phase 1
Trunk Sanitary Sewer Extension
Further to the request of the developer, we now recommend issuance of the Certificate of
Substantial Completion and Acceptance for the Underground Works for the Trunk Sanitary
Sewer Extension.
The underground works were inspected on April 10`s, 2003 and found to be acceptable. We now
recommend that the aforementioned Certificate be issued.
Should you have any questions regarding this matter, please contact the undersigned.
Yours truly,
R.G. ROBINSON AND ASSOCIATES (BARRIE) LTD.
S. Patterson, C.E.T.
1303
File #12- 00013 -SO
SP:jd
Copy: J. Zieleniewski
R. Kolbe
N. Beesley (AWS Eng.)
9 10 High Sereet, Barrie, Ontario L4N 1W1 (705)721,9222 Fax(705)734,0764 engP1ar&gya.on.ca
FILE No.206 04/11 '03 10:05 ID:R. G. ROBINSON AND ASSOC FAX:705 734 0764
r
El
R.G. ROBINSON AND ASSOCIATES (BA.RRXE) LTD.
TO"SKIP ENGINEERS
CERTIFICATE OF SUBSTANTIAL COMPLETION AND ACCEPTANCE
(UNDERGROUND WORKS)
81'LMCIPALITY Township of Oro - Medonte
PROJECT Trunk Sanitary Sewer Extension _
DEVELOPER Horseshoe Resort Corporation
FILE NO. 12- 00013 -50
Description of the Works:
PAGE 2. 2
• Trunk Sanitary Sewer Extension from Landscapes at Horseshoe Valley to the existing trunk sewer to
the north of Carriage Hills.
We, R.G. Robinson and Associates (Barrie) Lid., notify the Municipality that the above mentioned works
were inspected on April 10h, 2003, and to the best of our knowledge and judgement, are complete in
accordance with the Subdivision Agreement except for the deficiencies below:
Nil
We hereby accept these works for use and operation by the Municipality subject to the rectification of the
above noted deficiencies and to the rectification of any further deficiencies that may become apparent
during the maintenance period and to the maintenance that is require by the Subdivision Agreement.
The date of Substantial Completion and Acceptance (Underground Works) is established by the Certificate
as April 10h, 2003. ,
Date:
C l0 —9'J Signature:_ - .� -'�---
File #12 -00013 -50 #1
1 NA
Dept. Report No.
To:
Prepared By:
PD 2003 -10
Committee of the Whole
Andy Karaiskakis
Subject:
Department:
Council
Planning
C. of W.
Committee of Adjustment
Decisions from April 10, 2003
Date: April 16, 2003
Motion #
R.M. File No.
Date:
C11 12450
BACKGROUND/ANALYSIS:
Attached are the Planning Reports and Committee of Adjustment Decisions for the Consent and
Minor Variance applications that had decisions at the Committee of Adjustment meeting held on
April 10, 2003. The last date for receiving an appeal to the above noted decisions is Wednesday
April 30, 2003. The Committee, as noted below, deferred one application.
Consent Applications
B -6/03 Charlene Marshall
Conc. 14, Lot 18
(Oro)
191 Line 14 South.
B -9/03 Derni & Ingrid Cingolani
Conc. 3, South Part Lot 12
(Oro)
1376 Line 3 N.
B -10/03 Robert Graham
Plan 780, Lot 24 (Orillia)
49 Eight Mile Point Road
Minor Variance Applications
A -11/03 Fred & Pam Wines
Conc 9, Plan M-123, Lot 15
(Medonte)
4 Moon Crescent
A-12/03 Michael Howcroft
Conc 6, Lot B, Plan 808,
(Oro)
38 Juniper Lane
DEFERRED
RECOMMENDATION (S):
1. THAT this report and the Committee of Adjustment Decisions for April 10, 2003 be received.
Respectfully submitted,
Andy Karaiskakis, Hons. B.A.
Junior Planner
C.A.O. Comments:
C.A.O.
Date:
Dept. Head
Township of Oro - Medonte
Committee of Adjustment
Planning Report for
April 10, 2003
Charlene Marshall
B 6'03
Lot 18. Concession 14 (Oro)
THE PROPOSAL
The applicant has applied for consent to sever a farm retirement lot in accordance with the lot
creation policies of the Official Plan.
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation —Agriculture
Zoning By -law 97 -95 — Agricultural/Rural (A/RU) Zone
Previous Applications — This application was deferred at the previous meeting of the Committee
at the request of the applicant.
AGENCY COMMENTS (space is provided for the Committee to make notes)
Simcoe County
Public Works- Driveway entrance permit is required
Building Department -The Township Building Department has reviewed the application and note
that the proposal appears to meet the minimum standards.
Fire Department
PLANNING FRAMEWORK
Background
The original request of the applicant was to sever a lot with an area of about 4 hectares.
However, given the specific criteria of the Official Plan to only permit the creation of lots with an
area of between 0.4 and 1.0 hectares, the applicant revised the application to reduce the area of
proposed lot to 0.92 hectares. The proposed lot would have frontage along Line 14 South of
about 122 metres.
The retained parcel would have a lot area of about 75.8 hectares, with a frontage of about 487
metres along Line 14 South.
Township Of Oro - Medonte Official Plan
The original planning report sets out the policy framework for this application and is appended to
this report.
Zoning By -Law 97 -95
Both the proposed and retained lots would comply with the Zoning By -law provisions applicable to
the A/RU Zone.
ANALYSIS
The modified proposal appears to meet all of the lot creation criteria set out in Section D.2.3.3 of
the Official Plan. Therefore, given that this application is dependant on the farm retirement policy
contained in the Official Plan, Committee must be satisfied that the applicant meets with the
definition of a bona -fide farmer as set out in Section D2.3.2.1 as follows:
A bona fide farmer is a full time farmer who is retiring from active working life and
who has owned and operated a farm operation on the lot from which the
severance is proposed for at least 10 years with such farm operation being in
existence on January 1, 1994.
CONCLUSIONS
1. The application conforms with the technical criteria for lot creation set out in Section D.2.3.3
of the Official Plan.
2. In order to permit the creation of a new lot in the Agricultural designation, Committee must be
satisfied that the applicant is a bona fide farmer.
RECOMMENDATION
If Committee is satisfied that the applicant is a bona fide farmer, it is recommended that
Committee approve consent application B6 (/03 subject to the following conditions:
1. That the applicant pays a parkland dedication in accordance with Township policy; and,
2. That the applicant submit 3 copies of a survey and deed for the severed lot to be accordingly
authorized by the Secretary to the Committee.
All of which is respectfully submitted,
F°l�-Chris D. Jones MCIP, RPP
Senior Planner
Meridian Planning Consultants
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PAGE #2
APPLICATION B -6/03
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
Moved by Allan Johnson, seconded by Joe Charles
"That the Committee hereby GRANT Application B -6/03 and be subject to the following
conditions:
1. That the applicant pay $500.00 for the new lot to be created as cash -in -lieu of a parkland
contribution pursuant to subsection 53(12) of the Planning Act, R.S.O. 1990 c. P. 13.
2. That the applicant submit 3 copies of a survey and deed for the severed lot to be accordingly
authorized by the Secretary- Treasurer to the Committee;
3. That all municipal taxes be paid to the Township of Oro - Medonte;
4. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of this notice.
.....Carried."
Additional information regarding this Application is available for public inspection at the
Township of Oro - Medonte Administration Centre, 148 County Road 27 South in Oro Station,
Ontario, Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
Township of Oro - Medonte
Committee of Adjustment
Planning Report for
April 10, 2003
Derni and Ingrid Cingolani
B9I03
South Part Lot 12, Concession 3 (Oro)
THE PROPOSAL
The applicant has applied for consent to sever a lot from a property with two existing dwellings.
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation — Agricultural
Zoning By -law 97 -95 — Agricultural/Rural (A/RU) Zone
Previous Applications —
AGENCY COMMENTS (space is provided for the Committee to make notes)
Simcoe County
Public Works -Swale between properties must remain unchanged.
Building Department -The Township Building Department has reviewed the application and
comment that the septic system for new 200 by 200 foot lot ends at the drainage ditch /swale to
south of house. If severance is to the north of the ditch, the septic system would have to be
moved.
Fire Department
PLANNING FRAMEWORK
Background
The purpose of the application is to rectify a situation where two dwellings exist on one property
by severing one of the dwellings so each home is located on a conveyable lot.
The severed parcel is proposed to have a lot area of about 0.4 hectares and a frontage along
Line 3 North of about 61 metres.
The retained parcel would have a lot area of about 20 hectares, with a frontage of about 244
metres along Line 3 North.
Township of Oro - Medonte Official Plan
The subject lands are designated Agricultural. Section D2.3.3 of the Official Plan establishes
specific criteria to be addressed where a second dwelling is to be severed from a larger property.
The criteria are as follows:
a) The size of the lot will not affect the viability of the agricultural operation and may be
required to be verified through an agricultural viability report prepared by a qualified
agrologist;
b) No portion of the severed lot is to be located closer than 200 metres to a barn or feedlot,
regardless of whether it is being used for agricultural uses at the time the application is
submitted, or the minimum distance required by MDS f and 11, whichever is greater,
c) The proposed lot fronts onto an existing public road that is maintained year round by the
Township, County or Province;
d) An entrance permit is available for a new driveway accessing the severed lot from the
appropriate authority,
e) The driveway accessing the proposed new lot will not cause a traffic hazard as a result of
its location on a curve or hill,
f) The proposed lot is serviced with its own septic system approved by the appropriate
authority;
g) The proposed lot is serviced with an appropriate water supply, which may be an
individual well or a well shared with a neighbouring lot, provided an agreement has been
entered into with a neighbouring owner, and,
h) The proposed lot area includes only the amount of land required for the existing
residential dwelling, water supply, and sewage disposal system and will comply with the
implementing Zoning By -law.
Zoning By -Law 97 -95
Both the severed and retained lots would comply with the minimum lot area and frontage
requirements for a residential use in the A/RU Zone. It does not appear that the proposed
severance would create any new area of non - compliance on the severed or retained lot, however
if an issue is identified when the survey is submitted, the applicant will be required to obtain a
variance.
ANALYSIS
The proposed consent is in keeping with the intent of the Official Plan to remedy existing
situations in the Township where two dwellings exist on a single property. Based on a review of
the criteria listed in Section D2.3.3, it appears the proposal satisfactorily addresses these criteria
and therefore can be supported by the Committee.
CONCLUSIONS
1. The application conforms with the technical criteria for severing lands with a surplus dwelling
unit as set out in Section D2.3.3 of the Official Plan.
2. A survey has not been submitted to confirm that the severed and retained lots comply with
the applicable yard requirements of the A/RU Zone.
RECOMMENDATION
If Committee is satisfied that the application adequately addresses the criteria listed in Section
D2.3.3, it is recommended that Committee approve consent application 139 /03 subject to the
following conditions:
1. That the applicant pays a parkland dedication in accordance with Township policy;
2. That the applicant submit 3 copies of a survey and deed for the severed lot to be accordingly
authorized by the Secretary to the Committee; and,
All of which is respectfully submitted,
Ftf. Chris D. Jones MCIP, RPP
Senior Planner
Meridian Planning Consultants
'a
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PAGE # 2
APPLICATION B -9/03
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Joe Charles
"That the Committee hereby GRANT Application B -9/03 and be subject to the following
conditions:
1. That the applicant pay $500.00 for the new lot to be created as cash -in -lieu of a parkland
contribution pursuant to subsection 53(12) of the Planning Act, R.S.O. 1990 c. P. 13.;
2. That the applicant submit 3 copies of a survey and deed for the severed lot to be accordingly
authorized by the Secretary- Treasurer to the Committee;
3. That the survey prepared by an Ontario Land Surveyor submitted by the applicant indicate
the location and setbacks for all structures on the severed and retained lands.
4. That the survey submitted by the applicant indicate the location of the drainage Swale at the
south side of the severed lot to verify the location of the existing tile bed for the severed lot.
5. That all municipal taxes be paid to the Township of Oro - Medonte.
.....Carried."
Additional information regarding this Application is available for public inspection at the
Township of Oro- Medonte Administration Centre, 148 County Road 27- South in Oro Station,
Ontario, Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
Township of Oro - Medonte
Committee of Adjustment
Planning Report for
April 10, 2003
Robert Graham
B10103
49 Eight Mile Point Road, Plan 780, Lot 24 (Orillia)
THE PROPOSAL
The applicant has applied for consent to convey an easement or right -of -way from Lot 24 (Robert
Graham) to the abutting Lot 25 (David Gile).
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation— Shoreline
Zoning By -law 97 -95 — Shoreline Residential (SR "2) Zone
Previous Applications — A9l01 granted relief to Lot 25 from interior side yard requirement.
AGENCY COMMENTS (space is provided for the Committee to make notes)
Simcoe County
Public Works -Will the Township be named in the easement? It is of no use to the Municipality.
Building Department -The Township Building Department has reviewed the application and note
that the proposal appears to meet the minimum standards.
Fire Department
PLANNING FRAMEWORK
Background
The purpose of the application is to convey a narrow easement, in two Parts, from Lot 24 to Lot
25 for the following reasons:
a) Pedestrian passage (Part 1)
b) Maintenance of garage (Part 1)
c) To permit the existing garage eave to overhang Lot 24 (Part 1)
d) To allow vehicles to pass over Lot 24 going in and out of the garage (Part 2)
The applicant has prepared an agreement to be signed by the owners as well as a survey which
illustrates the easement along the lot line having a length of 17.7 metres and a width of 0.9
metres.
Township of Oro - Medonte Official Plan
The subject lands are designated Shoreline in the Township of Oro - Medonte Official Plan. There
is no specific policy in the Official Plan regarding the conveyance of easements or right -of -ways
for the proposed purpose.
ANALYSIS
u
The proposed easement has been requested by the owners of Lot 25 in an effort to ensure
primarily that their existing eave, which overhangs onto Lot 24, is granted "legal" permission to
exist in this location. The easement, which will be registered on title, is also an effective method
of ensuring that subsequent landowners of Lots 24 and 25 are made of aware of this permission.
It is suggested that the preferred method of remedying this issue would be an actual conveyance
of land as it would generate fewer potential issues of interpretation over the long term, however
there does not appear to be a compelling reason why Committee should not support the use of
an easement in this circumstance.
The proposed agreement between Lot 24 and 25 is appropriate however it will be recommended
Committee request the following two additional items to be included in the agreement:
1. That "maintenance" should make a direct reference to snow removal and snow storage;
and,
2. Clarification that a fence may not be constructed within the easement by the owner of Lot
24.
These two additional items have been recommended on the basis that they are issues which tend
to arise in greater frequency and therefore may be helpful in the long term administration of the
easement.
CONCLUSIONS
1. The proposed easement is an appropriate remedy to address the issue of an overhanging
eave.
RECOMMENDATION
It is recommended that Committee approve consent application B10/03 subject to the following
conditions:
1. That the applicant modifies the agreement to include provisions which allow for snow removal
and storage and to prohibit the construction of a fence anywhere within the easement.
All of which is respectfully submitted,
pa_Chris D. Jones MCIP, RPP
Senior Planner
Meridian Planning Consultants
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LEGEND
SURVEYOR'S CERTIFICATE
NOTES
AC&MmnR ARF. ASTRONOMIC DERMW FROM THE IJORTHERLY LM/IT OC LOT 25,
SIB DENOTES STANOARO IRON BAR
SIB ..Oa MWES SHORT STANDARD IRON 8AR
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AND PLAN ARE CORRECT AND IN ACCORDANCE WITH
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PAGE # 2ti_
APPLICATION B -10/03
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
Moved by Dave Edwards, seconded by Allan Johnson
"That the Committee hereby GRANT Application B -10/03 and be subject to the following
conditions:
1. That the conditions of consent imposed by the Committee be fulfilled within one year from
the date of the giving of this notice;
2. That the applicant submit the applicable agreement and deed in triplicate for the land
subject to the easement for authorization by the Secretary to the Committee; and,
3. That all municipal taxes be paid to the Township of Oro - Medonte.
.....Carried.,,
Additional information regarding this Application is available for public inspection at the
Township of Oro - Medonte Administration Centre, 148 County Road 27 South in Oro Station,
Ontario, Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
Township of Oro - Medonte
Committee of Adjustment
Planning Report for
April 10, 2003
Fred and Pam Wines
4 Moon Crescent, Lot 15, Plan M -123, Concession 9
A11103
The applicant has requested the following relief to permit the addition of an attached garage.
Required Proposed
Minimum Interior Side Yard (North Side) 2.5 metres 1.7 metres
MUNICIPAL POLICY, ZONING AND PREVIOUS APPROVALS
Official Plan Designation — Residential
Zoning By -law 30 -77 — Residential (R1)
Previous Applications — none
AGENCY COMMENTS (space is provided for the Committee to make notes)
Simcoe County
Public Works -No concerns
Building Department -The Township Building Department has reviewed the application and note
that the proposal appears to meet the minimum standards.
Fire Department
PLANNING FRAMEWORK
Background
The subject property is presently occupied by a one storey dwelling with an area of about 100 m2
(1,080 ft ).
It is the applicant's intent to construct a single car garage onto the north side of the existing
dwelling. The proposed garage has an area of 55m2 (582 ft').
The Four Tests of the Minor Variance
Does the variance conform with the general intent of the Official Plan?
The property is designated Residential. The primary function of the Residential designation is to
identify and permit residential uses, including accessory uses. The proposed variance, which
would permit the construction of an attached garage is in keeping with the intent of the Official
Plan.
Does the variance conform with the general intent of the Zoning By -law?
One of the purposes of maintaining interior side yards in the Residential (R1) Zone is to maintain
suitable setbacks between dwellings in the interest of privacy and noise mitigation.
Based on a site inspection, it is noted that the subject lot is buffered to some extent by a mature
cedar hedge. To some extent this should mitigate the impact of a reduced separation between
the proposed addition and the neighbouring residence. On this basis the variance is deemed to
conform with the general intent of the Zoning by -law.
Is the variance appropriate for the desirable development of the lot?
The addition of a single car garage is a common element in the surrounding residential area and
the garage is proposed to be built in what would appear to be the most logical location on the lot.
On this basis the proposal is considered appropriate for the desirable development of the subject
lot.
Is the variance minor?
On the basis that the variance will permit a reasonable expansion to an existing dwelling, the
requested relief is deemed to be minor on the basis that the expansion appears compatible with
surrounding uses and is consistent the character of the residential area.
CONCLUSIONS
1. The requested variance is in keeping with the general intent of the Official Plan.
2. The requested variance is in keeping with the spirit and intent of the Township's Zoning By-
law.
3. The requested variance will provide for the desirable development of the subject property.
4. The requested variance is deemed to be minor.
RECOMMENDATIONS
It is recommended that Committee grant minor variance Al 1/03, stipulating the following
conditions:
1. That the applicant submit a sketch of survey following construction to confirm that the setback
is consistent with the approval granted by Committee.
All of which is respectfully submitted,
Foe_Chris D. Jones MCIP, RPP
Senior Planner
Meridian Planning Consultants
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APPLICATION A -11/03
COMMITTEE OF ADJUSTMENT DECISION
BE IT RESOLVED that:
Moved by Allan Johnson, seconded by Joe Charles
"That the Committee hereby GRANT Application A -11/03 and be subject to the following
conditions:
1. That prior to issuance of a building permit, an Ontario Land Surveyor provide verification
to the Township of compliance with the Committee's decision by 1) pinning the footing and
2) verifying in writing prior to pouring of the foundation by way of survey /real property
report prepared by an Ontario Land Surveyor;
2. That the setbacks be in conformity with the dimensions as set out in the application, as
submitted;
3. That the appropriate building permit be obtained from the Township's Chief Building
Official only after the Committee's decision becomes final and binding, as provided for
within the Planning Act R.S.O. 1990, c.P. 13; and,
4. That all municipal taxes be paid to the Township of Oro - Medonte.
....Carried."
Additional information regarding this Application is available for public inspection at the
Township of Oro - Medonte Administration Centre, 148 County Road 27 South in Oro Station,
Ontario, Monday to Friday, between the hours of 8:30 a.m. and 4:30 p.m.
�i
J
TOWNSHIP OF ORO- MEDONTE
Dept. Report No.
To:
Prepared By:
BD2003 -6
Council
R.M.Kolbe
Subject:
Department:
Council
Bylaw
Mr. Paul Pobega Kennel
. Of W.
Application
Date:
otion #
F
R.M. File No.
Date:
BACKGROUND:
Mr. Pobega is not the property owner but has the written approval from the owner Ms. Donna
Vaughan - Telford to request the approval for a kennel license prior to purchase.
A written request was received by Mr. Paul Pobega on April 14, 2003 to establish a boarding &
breeding kennel on a property owned by Ms. Donna Vaughan - Telfor in accordance with the
requirements of the Township of Oro - Medonte Animal Control Bylaw # 2002 -076 (attachment#1).
The property description is Concession 14, Part of East Half Lot 8, (Medonte) Roll # 020 - 004 -18802
(attachment#2).
The SPCA has reserved their approval subject to actual drawings being submitted and fees paid.
ANALYSIS:
The Planning Department confirms that the request complies with the Township of Oro - Medonte
Zoning Bylaw (attachment#3).
The Township of Oro - Medonte Bylaw# 2002 — 076 requirements except for the SPCA approval has
been met.
RECOMMENDATION (S):
1. THAT this report be received and adopted.
2. THAT the applicant be notified of the conditional approval for a kennel license.
3. THAT the applicant submits the required drawings and proposed operational proposal to the
SPCA for approval when available.
4. AND FURTHER THAT all fees are paid and ownership verified.
Respectfully submitted
A �
Ronald M. Kolbe, CBCO, AScT, Maato
C.A.O. Comments: Date:
,,Ajo(rg /f C /0W
)rcrp- oar
I C.A.0. Dept. Head
0
April 14, 2003
Paul Pobega
RR# 1
Puslinch, Ontario
NOB 2J0
Tel 519 -827 -9662
Mr. Ron Kolbe
Director of Building
Township of Oro - Medonte
148 Line 7 S., Box 100
Oro, Ontario
LOL 2X0
RE: Application for Kennel License
Dear Mr. Kolbe:
I am writing in application for permission to receive a kennel license from your township
for a property which I have purchased conditional, of receiving this kennel license. The
parcel of land in question is currently owned by Donna Vaughan - Telford and her letter is
attached in reference to my conditional purchase of this property and her authorization
for myself to apply for said kennel license prior to May 2, 2003.
The land is Part of E. Half Lot 8, Con. 14, Oro - Medonte. The land is almost 40 acres,
with a frontage of over 705 feet and north depth of more than 216' ) feet, back width of
more than 805 feet and southern depth of more than 1907 feet.
Enclosed is a scale site plan of where the kennel would be located as well as my
residence. Adjacent residents are also on the site plan.
A little about myself. I am a purebred Labrador Retriever breeder with limited
puppies /year to retain the integrity of the breed. I am looking to open a boarding kennel
as a primary business. I have been a member of the Canadian Kennel Club since 1998, in
good standing, also a good standing member of the Labrador Retriever Club of Canada
since 1999, the Labrador Owners Club since 1999, and the Guelph and District Kennel
Club since 1999 which whom I am currently Vice President. I own #1 Lab and #7 Top
Sporting Dog for Canada and Top All Breed Dog Bermuda — both for 2001. I also have
bred and own Top Lab Puppy 2001 and 2002. In about 5 years, I will be seeking
application to become a Licensed Dog Judge.
k
As a detail oriented individual, I will be building a very modern and state of the art
kennel building, which part of would house my personal dogs as well as dogs boarding.
The building would be heated and air conditioned with ample room for a dog to reside
inside as well as adequate runs outside for exercise, with a couple of paddock areas for
the dogs to frolic in. In the future, I would also like to build another building for dog
training including obedience and conformation.
My residence would also be on the same property. With this in mind I am looking to
spend adequate funds between the kennel and residence, circa $350,000.00 combined, I
figure for a thorough and proper kennel and home.
I have until May 2, 2003 to have approval for the kennel license, after then the
conditional sale becomes null and void. If all works out well, I am looking to start
building in mid to latter May 2003.
I sincerely appreciate your time in reviewing my application and hope the Township of
Oro- Medonte will allow me to seek my dreams.
Sincerel
Paul Pobega
Enclosures
Apr -11 -08 09:08am From - Century 21 Don Campbell R.E. tax®orillia.ora T -870 P.001 /001 F -277
W10/03 15:14 REMAX ORILLIR 3 7053257556
April 10, 2003
To Whom It May I :otroein:
Re: ori ation— Trot 8 Concession 14 QL2 Medo to Ta shr
ermissiola to Mr. Paul Pobega to apply for a license to operate a ` nog
I hereby y P subject to the terms and conditions laid out in
l,,ennel" on die above mentioned properly � self, Donna Vaughan -
the °Ageement of Purchase and Sale' between Mr. Pobega and my
Telford, executed on April 10, 2003.
Yours truly,
Donna Vaughan- Telford
3002 Townline, RR5
Coldwater, ON
LOX i E0
(905) 3271822
M
SCHEDULE "B"
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
APPLICATION FOR KENNEL LICENSE
This application is a: New Application (-r-Renewal
Pure-Bred Kennel License (ul-"Boarding Kennel License (Llr---
NAME OF KENNEL: /?, vw,- "6 &-A
APPLICANT: PI-cUL &S
MAILING ADDRESS:
POSTAL CODE:
TELEPHONE NUMBER:
home business
(If more than one registered owner with different address,
attach separate sheet)
Legal Description of Property on
which Kennel is to be operated: Lot Con. Plan
Kennel will be operated by: (L'Y'same as registered owner;
or
Name:
Address:
Telephone: (home)_
If Owner is a Corporation:
Name of all Shareholders Address
Postal Code:
(business)
Professional Affiliation of Owner ( operator)
Canadian Kennel Club: yes(( no( ) C . K.C. No.
Other (specify)
DECLARATION
I hereby certify that I have knowledge of the particulars
contained in the foregoing statement, and I solemnly affirm
that the same are in every respect fully and truly stated to
the best of my knowledge and belief, as if made under and by
virtue of The Canada Evidence Act and I solemnly affirm that
I (we) have not been convicted under section 446 of the
Criminal Code of Canada Pertaining to animal cruelty.
_7 --7
Dated this the __day of
Applicant
Applicant
Boarding Kennel Applicants Only..
I, 4z,- hereby certify on behalf of
. a boarding kennel
establishment, that dogs kept on our premises and under our
watch and care are not being offered for sale.
Date'
S!; .4ature
Note: Council has the right to refuse any kennel
application.
A�
M/o
1!h
TOWNSHIP OF ORO -MEDON I E
TO: Ron Kolbe, Director of Building /Planning
FROM: Gary Smith, Planner
C.C.
DATE: April 16.2003 R.M. FILE NO.
SUBJECT: Concession 14, Part of East Half Lot 8, (Medonte), Roll# 020- 004 -18802
The above noted property is zoned Agricultural /Rural (A/RU) in Zoning By -Law 97 -95.
This zoning does permit the use of the property for a kennel operation provided that the property is a
minimum of 10 ha (24.7 acres) in size. According to the assessment records this property is 39.36 acres
in size and would therefore satisfy the lot size and zoning requirements for a kennel.
If the owners wish to place additional buildings on the property for the kennel they would be subject to
minimum lot setbacks of 100 metres (328 feet) from any property line.
Respectfully Submitted,
;j
Gary Smh,
Planned
TOWNSHIP OF ORO- MEDONTE
_NA
Dept. Report No.
To: Council
Prepared By:
BD 2003 -7
Ronald M Kolbe
Subject:
Department:
Council
Building /Planning
Development
Bill 124 Building Code Statute
C. of W.
Law Amendment Act, 2001
Date: April 16, 2003
Update #2
Motion #
R.M. File No.
Date:
C11
BACKGROUND:
In June of 2002 council received Building Department Report #BD2002 -07 which summarized Bill
124 Building Code Statute Law Amendment Act, 2001 which was passed in June 2002 with
Regulations pending.
The purpose of the legislation is to amend the Ontario Building Code, 1992 and sections of the
Planning Act in order to implement recommendations resulting from the Building Regulatory Reform
Advisory Group ( BRRAG) Commission chaired by Brian Coburn, M.P.P. in 2000. The FINAL Report
was presented to the Minister on August 1, 2000. The intent of this BRRAG report as noted in Mr.
Coburn's letter to the Minister was as noted:
"There was strong support for the vast majority of our recommendations. As indicated in the
report, our recommendations are grouped under three main themes: improving building code
knowledge of key practitioners; improving accountability of key practitioners and
streamlining the building regulatory system. It is our view that the reforms in this report
should be considered as a coherent package since many of the recommendations are inter-
dependent."
On April 07, 2003 AMO President Ken Boshcoff sent a letter to MMAH Minister David Young
(attachment#1) with Bill 124 concerns as noted below:
1. AMO is very concerned that the government will soon be proceeding with the Regulations
under Bill 124, the Building Code Statute Law Amendment Act, without the promised
provisions relating to builders that would ensure accountability and protect municipal liability.
2. Building permit fees will be restricted, but at the same time, service standards (such as
meeting timeframes for plan reviews and inspections) and training standards for building
department officials will increase. There will also be limitations placed on the site plan
approval process and the implementation of draft subdivision agreements.
3. Provisions in the legislation that require builders to have knowledge of the Building Code were
removed from the legislation last June, and it is now likely that the Regulations under Bill 124
will not require builder insurance.
4. Alternative solutions that would ensure accountability and protect municipal liability have not
been fully investigated and since any liability will be financed by the property taxpayer a way
to find some protection for the taxpayer should not be dismissed.
5. The AMO Taskforce chaired by Councillor Vito Spatafore produced 33 Recommendations
which have not been fully addressed including further Recommendations that would improve
and benefit Municipalities.
6. The recruitment of smaller / rural area building staff to larger municipalities will provide
inequities of resources.
7. AMO suggests that during the upcoming Spring Session, the government bring forward
legislation that will allow needed changes to support accountability and liability protections.
A positive result from the BRRAG process is the passing of a new Limitation Act resulting in a
limitation period of 15 years for legal action against Municipalities (attachment#2).
ANALYSIS:
It cannot be forgotten that one of the key pillars of the Building Regulatory Reform Advisory Group
( BRRAG) process was to ensure accountability in the building industry. In fact, the title of the BRRAG
report was Knowledge Accountability Streamlining: Cornerstones for a New Building
Regulatory System in Ontario.
The Cornerstones summarized in the original BRRAG Recommendations (attachment#3) have been
summarized with the corresponding AMO Recommendations and MMAH Action to -date.
There is definite room for improvement within the proposed Bill 124 Regulations.
RECOMMENDATION (S):
1. THAT this report be received and adopted.
2. That the Minister of Municipal Affairs and Housing be advised that the Township of Oro -
Medonte Council is supportive of the enactment of Bill 124, however Council supports the
concerns expressed by AMO.
3. THAT MMAH Minister be advised to reconsider its decision to move forward with these
Regulations before all of the issues are resolved.
4. AND FURTHER THAT a copy of this Report be forwarded to area MPP Garfield Dunlop, the
Premier of Ontario, the Minister of Municipal Affairs and Housing, the Minister's Parliamentary
Assistant, Leaders of the Opposition, the Association of Municipalities of Ontario;
2
!C)C-5
Respectfully submitted,
r "-t-/
Ronald M. Kolbe, CBCO, AScT, Maato
C.A.O. Comments: Date: 1 2j
C.A.O. Dept. Head
l 6c - L4
OFFICE OF THE PRESIDENT
17M
The Honourable David Young
Minister of Municipal Affairs and Housing
17th Floor, 777 Bay Street
Toronto, ON M5G 2E5
Dear Minister:
The Association of Municipalities of Ontario is very concerned that the government will soon
be proceeding with the Regulations under Bill 124, the Building Code Statute Law
Amendment Act, without the promised provisions relating to builders that would ensure
accountability and protect municipal liability. We hope that you will reconsider this direction.
As we have noted in the past, the Bill and the Regulations create many challenges for
municipalities. Building permit fees will be restricted, but, at the same time, service standards
(such as meeting timeframes for plan reviews and inspections) and training standards for
building department officials will increase. There will also be limitations placed on the site
plan approval process and the implementation of draft subdivision agreements.
In exchange, municipalities were told they would receive additional accountability and liability
protections from the other stakeholders, particularly builders. Unfortunately, provisions in the
legislation that require builders to have knowledge of the Building Code were removed from
the legislation last June, and it is our understanding that the Regulations under Bill 124 will
not require builder insurance.
AMO understands that because of recent world and economic events, the insurance industry
is experiencing some uncertainty, and that this has impacted some of the insurance
proposals under Bill 124. But, we do not understand why the Regulations must proceed now
without giving the parties the opportunity to find alternative solutions that would ensure
accountability and protect municipal liability. Ultimately any liability will be financed by the
property taxpayer and finding a way to provide them some protection should not be
dismissed. Some preliminary proposals have already been discussed.
It cannot be forgotten that one of the key pillars of the Building Regulatory Reform Advisory
Group ( BRRAG) process was to ensure accountability in the building industry. In fact, the title
of the BRRAG report was Knowledge Accountability Streamlining: Cornerstones for a New
Building Regulatory System in Ontario.
.../2
The Honourable David Young
Minister of Municipal Affairs and Housing
� (-)c - 5
April 7, 2003
Page 2
As you know, since the March 18, 2003 stakeholder meeting, the Chair of the AMO Bill 124
Taskforce, Councillor Vito Spatafora, has met with Ministry staff. Several proposals were
outlined regarding how the Regulations could be improved to benefit municipalities. I would
like to comment on some of them that concern the Association.
One suggestion was the establishment of a Building Advisory Committee that could, as a
priority, address municipal liability/accountability concerns. We do not understand why this
could not be established now to resolve these issues before the Regulations are approved.
Once the Regulations are passed, what incentive will there will be for the other stakeholders
to address municipal problems around liability and accountability? How will your Ministry
ensure that there is some tension left, so there will be a willingness to address our concerns?
Another mechanism that was suggested is to add six months to the current planned eighteen-
month transition period. The AMO Bill 124 Taskforce had recommended three years because
of the Bill's impact on training in smaller communities, and its effect on property taxes in
faster growing municipalities.
It was also suggested that the current resources provided to rural/remote communities for the
training of building officials could be increased during the transition period. We would argue
that they should be substantially increased, and be ongoing because staff from these
communities will be constantly recruited to faster growing municipalities because of the
higher services standards required under the Act and Regulations.
On a final note, one of the problems with Bill 124 is that many of the needed changes to
address builder accountability and liability require legislative amendments. In most cases, the
government cannot make them through regulation. We suggest that during the upcoming
Spring Session, the government bring forward legislation that will allow needed changes to
support accountability and liability protections to be made through regulation. These
provisions could even be brought forward in omnibus legislation like your Ministry's Rural Red
Tape Reduction Act.
Once again, I hope that your government will reconsider its decision to move forward with
these Regulations before all of the issues are resolved. And, I hope you will address these
concerns and suggestions at the upcoming MOU meeting.
Yours sincerely,
Original Signed by.
Ken Boshcoff
President
cc: The Honourable Ernie Eves, Premier of Ontario
Ali Arlani, Director, Building and Development Branch, MMAH
AMO Bill 124 Taskforce
TORONTO, April 10 /CNW/ - Reforming limitations laws will make the
> justice system more understandable and more accessible to the people of
• Ontario, said Attorney General Norm Sterling, who today announced that the new
• Limitations Act, 2002 will come into force on January 1, 2004.
• The government's reforms, which were passed by the legislature in
• December, consolidate 69 limitation periods into one statute. Limitation
• periods are time limits for initiating legal proceedings in civil and family
• courts. The legislation promotes legal certainty by creating two fair and
• clear time limits for commencing most lawsuits.
• "Clear and understandable laws make for a more accessible justice
• system," said Sterling. "We are modernizing outdated limitations laws to
• reduce confusion and better serve the people and businesses of Ontario."
• The Limitations Act, 2002 clarifies the confusing mix of limitation
• periods currently scattered throughout various provincial statutes. It allows
• for a basic two -year period, after damage has been discovered, to launch most
• lawsuits. It also establishes an ultimate limitation period of 15 years to
• identify loss or damage and start legal proceedings. Certain exceptions to
• these timelines are made, for example, to safeguard the environment and to
• protect victims and vulnerable people.
• "We're cleaning up the current patchwork of limitation periods because it
• not only causes confusion - it costs Ontario businesses millions of dollars in
• insurance and record - keeping expenses," said Sterling. "By slashing red tape,
• we are allowing businesses to get on with investing and creating new jobs in
• Ontario."
> Limitations reform will contribute to Ontario's economic prosperity by
• reducing uncertainty in a number of industries. For example, the changes will
• support the government's efforts to improve Ontario's building regulatory
• system.
• The Limitations Act, 2002 was part of Bill 213, which received Royal
• Assent on December 9, 2002. It marks the first major reform of Ontario's
• limitations law in more than 100 years.
> Disponible en frangais.
> For more information visit www .attorneygeneral.jus.gov.on.ca
• -30-
> For further information: Bill Parish, Minister's Office, (416) 326 -1785;
• Brendan Crawley, Communications Branch, (416) 326 -2210
• Top of Form 1
• To view other releases from this ministry
A. 1. Certifying Inspectors and Licensing Builders
Recommendation A.1.i:
The Chair and Vice - Chairs recommend that persons undertaking
plans review, inspection and other Code - enforcement services be
qualified to minimum, provincially - established standards for Building
Code competency.
✓ Bill 124 requires practitioners (including chief building
officials, inspectors, RCAs and designers) to be qualified.
✓ Presentation to AMO Task Force, August 13, 2002
The Province should develop regulations in the
Ontario Building Code which would establish the rules for a
certification process for inspectors.
✓ Regulations not released at this time.
Recommendation A.1.ii:
The Chair and Vice - Chairs recommend that the Building Code Act be
amended to require that all persons in the business of doing design
work for buildings covered by the OBC be qualified to a minimum,
provincially - established, standard for Building Code competency.
✓ Most designers responsible for plans submitted in support
of a building permit will be qualified. Ali Arlani presentation
at AMO.
Regulations under the OBC should be developed to establish the
rules for a certification process for designers. This requirement would
apply to the person identified as being responsible for design (e.g.,
the person who stamps the plans /drawings).
✓ Regulations not released at this time
Recommendation A.1.iii:
The Chair and Vice - Chairs recommend that the Building Code Act be
amended to require that residential and ICI builders /general
contractors and renovators employ qualified site supervisors (who
would be required to demonstrate this qualification through
certification). This would require that the Province develop
regulations under the OBC to establish the rules for a licensing
andcertification process for residential and ICI builders and renovators
(who do work that requires a building permit and has a construction
value in excess of $10,000).
v Abandoned.
✓ AMO Recommendation #16
\C)C -
Recommendation A.1.iv:
The Chair and Vice - Chairs recommend that the design of these
programs be linked to building types (e.g., Part 3, Part 9, complex
buildings) and technical disciplines (e.g., building, fire protection,
plumbing, mechanical, etc.).
✓ MMAH consulted with stakeholders, including AMO, on 12
qualification classes.
✓ Presentation to AMO Task Force, August 13, 2002
Further, these programs must include
requirements for regular maintenance of the Code - competency
requirements by practitioners in order that they remain current with
changing standards. In addition, there must be provision for grand
fathering during some transition period based on reasonable previous
experiential criteria and /or qualifications (ultimately though, all
practitioners should be required to demonstrate base competency
with the Building Code).
✓ MMAH has agreed that successful completion of past
Ministry courses will be recognized, though testing of gaps
between old courses and new syllabi would still be required.
✓ New courses will be developed in areas not previously
covered by MAH training.
✓ No recognition of experience/ qualifications.
✓ Presentation to AMO Task Force, August 13, 2002 & Ali
Arlani presentation at AMO.
✓ AMO Recommendation #17
A. 2. Municipal Licensing
Recommendation A.2.i:
The Chair and Vice - Chairs recommend that the Province amend the
Municipal Act to prohibit municipalities from licensing builders,
general contractors and renovators which are subject to new OBC- related
technical competency criteria and new run -off insurance
requirements (see below).
✓ Municipal Act
Recommendation A.2.ii:
The Chair and the Vice -Chars recommend that the Province review
legislative, regulatory or administrative changes necessary to dovetail
municipal licensing requirements with existing provincial requirements
(e.g., apprenticeship programs) and consider ways to reduce
duplication and overlap in the registration /certification schemes which
\. � C - 0,,� 4
apply to various contractors under different statutes and authorities.
This review should reflect the principle that if the Province sets technical
competency standards, municipalities should be prohibited
from imposing duplicate requirements.
B. 1. Consolidating and Rationalizing Regulations
Recommendation BA J:
The Chair and Vice-Chairs recommend that the Ministry of Municipal
Affairs and Housing work with the Building Advisory Council (see
Recommendation C.4.i) and other appropriate ministries /stakeholders
to assess and take action to streamline and consolidate non-BCA
related legislation and regulations that affect the time it takes to get
construction approved. Based on this evaluation, the Province
should amend relevant legislation, regulations or administrative
practices to direct which approvals and/or technical requirements
could be consolidated into the OBC. Opportunities for such review
and action include, but are not limited to:
- storm water management, air emissions and ground discharge
approvals related to the function of a building (e.g., kitchen
exhausts) that are currently done by the Ministry of the
Environment;
- notifications to the Ministry of Labour of permit applications
which involve construction projects as required by the
Occupational Health and Safety Act (OHSA);
building and sign permits that currently require approval by the
Ministry of Transportation (except for those relating to highway
access or other planning matters);
■ approvals by the Fire Marshal's Office for provincially-funded
construction projects (e.g., schools, hospitals, etc.);
■ notification and verification of builders' registration and
fulfilment of warranty requirements for homes; and
■ components of the approvals system that do not lend
themselves to consolidation in the OBC but require improved
accountability or coordination, such as the interface between
building permit issuance and the planning approvals system for
zoning and site plan control.
✓ Applicable law summary is tentative as per DRAFT July
30/02.
✓ AMO Recommendationfl 8
B. 2. Service Level Standards
Recommendation B.2.i:
The Chair and Vice-Chairs recommend that the Province amend the
BCA (and, where necessary, the OBC) to establish minimum level of
service standards for Building Code-enforcement agencies (public
and private), including:
• time frames for issuing permits and making
determinations of compliance with the BCA/OBC;
• minimum numbers/types of inspections;
✓ Proposed Regulatory Elements - Mandatory minimum
inspections for Part 9 buildings
✓ Proposed Regulatory Elements - Mandatory minimum
inspections for other buildings
✓ AMO Recommendation#114 & #29
and
• use of qualified inspectors/plans reviewers.
Further the BCA/OBC should be amended to provide authority for the
creation of standards which provide direction for building permit
applicants related to submission of applications, field review
requirements and minimum elements to be included in
plans/drawings.
✓ Table for construction documents July 19,2002.
Recommendation B.2.ii:
The Chair and Vice-Chairs recommend that the Province amend the
BCA to require that, where applicable law has been met, OBC
enforcement agents be required to make a decision on whether to
issue a permit within the following time frames:
■ 5 business days — stock plans for Part 9 Houses;
■ 10 business days — Part 9 Houses;
■ 15 business days — Other Part 9 Buildings;
■ 20 business days — Part 3 Buildings; and
■ 30 business days — Complex Buildings.
✓ The CBO would make a determination around
a building permit application within the
following timeframe:
✓ Part 9 house "stock" plans: 5 days
-./ Part 9 houses: 10 days
✓ Other Part 9 buildings: 15 days
✓ Part 3 buildings (other than complex): 20 days
✓ Part 3 complex buildings: 30 days
✓ Plumbing not in structures 10 days
✓ OBC "Designated Structures" 20 days
✓ Complete application
Recommendation B.2.iii:
The Chair and Vice-Chairs recommend that the Province amend the
BCA to clarify the circumstances under which site plan or
development permit control constitutes applicable law. The principle
would be that once the location of the building, servicing and built
form have been established and securities have been posted, a
building permit must be issued.
v"' MMAH stakeholder meetings and summary to follow.
B. 3. Process Standardization
Recommendation B.3.i:
The Chair and Vice-Chairs recommend that the Province amend the
BCA/OBC to give the Province authority to issue standards (which
would be mandatory to follow) covering administrative aspects of the
BCA/OBC. These standards should include:
• a checklist, for use by designers, which sets out minimum
elements (e.g., foundation, building envelope, structural,
mechanical, fire protection) to be included in plans submitted
for different types of buildings (and linked to the concept of a
standard/complete application);
✓ Not done
• a checklist, for use by designers, covering broad field
review/inspection elements (e.g., excavation, foundation,
superstructure, fire protection, etc.) to verify Code
compliance for key building elements;
✓ Not done
• a checklist, for use by builders, covering broad field review
elements to verify Code compliance;
✓ Not done
• a common building permit application form that relates to
information required in order to make a determination about
OBC compliance;
✓ Complete
✓ AMO Recommendation#1 8.
a list of applicable law; and
• a methodology to be used by enforcement agencies in
calculating permit application fees.
✓ Not released
B. 4. Permit Fees Based on Service Delivery
EM
Recommendation B.4.i:
The Chair and Vice-Chairs recommend that the Province amend the
Building Code Act to require that the use of building permit fees be
linked to the delivery of Building Code-enforcement services
(including amounts for administration, legal, overhead and support for
education and training).
Proposed Regulatory Elements
✓ 24 Month implementation
✓ Building permit fees
✓ In addition to fees being related to reasonable
cost of service delivery, new annual reporting
✓ Requirements would include:
✓ Total fees collected by class of permit.
-./ Costs incurred in delivering permit services arising
from:
A. OBC/BCA compliance review;
B. Field inspection;
C. Administration, prosecution and enforcement; and
D. Transfer costs (e.g., facilities and legal) directly
supporting the delivery of permit services.
✓ The amount and disposition of any surplus of
revenues over costs.
AMO Recommendation 6, 7, 8, 9, 10 & 15,
Further, the Chair and Vice-Chairs recommend that a small dedicated
portion of building permit fee revenue for permits with a construction
value in excess of $10,000 be allocated to cover administrative costs
associated with recommendations flowing from this report, such as
dispute resolution mechanisms.
✓ Not Done
B. 5. Certified Plans and Drawings
Recommendation B.5.i:
The Chair and Vice-Chairs recommend that the Province amend the
Building Code Act to provide authority for the review of plans or
drawings in order to "certify" them for code compliance across a
number of municipalities. This authority would require that there be
approval reciprocity among municipalities such that once a set of
drawings or a plan is "certified" and the same plan/drawing is
HOC-1-5
submitted elsewhere, it would not require review again.
✓ In Act.
✓ AMO Recommendation#4 & 5
6. Equivalent Designs
The Chair and Vice-Chairs recommend that the Province amend the
OBC to give enforcement agents authority to approve equivalents for
building designs.
Proposed Regulatory Elements
✓ Equivalents
✓ Equivalents would be authorized by the C130
if no RCA is engaged.
✓ Otherwise, equivalents would be authorized
by the RCA.
-./ AMO Recommendations#4 & 5.
Refusals of equivalent designs would be subject to
the available dispute resolution mechanisms.
C. 7. Province-Wide Code Interpretations
Recommendation B.7.i:
The Chair and Vice-Chairs recommend that the Province amend the
BCA to give the Ministry the authority to issue Province-wide binding
interpretations and opinions related to the OBC.
✓ Complete
B. 8. Accredited Code-enforcement Agencies
Recommendation B.8.i:
The Chair and Vice-Chairs recommend that, in order to ensure that
mandated service level standards are met, the Province amend the
Building Code Act to allow municipalities to utilize (by outsourcing)
accredited Code-enforcement agencies which would provide Building
Code-enforcement services (including the private sector, other
municipalities, ESA, TSSA or a new administrative authority).
Further, the amendments to the Building Code Act should provide
that the powers of accredited Code-enforcement agencies would
include authority for plans review, field inspections and certain other
statutory functions (e.g., issuing orders), but would not include
ensuring compliance with applicable law, permit issuance and
undertaking prosecutions (these functions would remain with the
municipality).
✓ RCA's 4.1/4.2
✓ AMO Recommendation #t, 2,3 & 20
B. 9. Accreditation
Recommendation B.9.i:
The Chair and Vice - Chairs recommend that the Province amend the
Building Code Act (and, if necessary, the Building Code) to set up a
self- funded provincial accreditation /certification body for Building
Code - enforcement agencies and individuals (inspectors, designers
and builders) overseen by a board of affected stakeholders. Key
requirements for agency accreditation should include:
• accreditation linked to the scope of services provided and
types of buildings covered;
• use of certified inspectors;
• appropriate liability insurance coverage; and
✓ Not done
• meeting established legislated level of service standards.
✓ Not done
B. 10. Appeals
Recommendation B.10.i:
The Chair and Vice - Chairs recommend that the Province amend the
BCA to expand the mandate of the current Building Code
Commission or create a new Appeal's Board (comprised of
appropriate stakeholder interests) which would have the authority to
address, on a case by case basis and within specified, responsive
and efficient time frames:
• compliance with level of service standards;
• appeals about matters related to the removal of
accreditation for Code - enforcement agencies;
• appeals related to the removal of certification for inspectors,
designers and builders; and
• disputes currently within the mandate of the Building Code
Commission.
✓ Not done
B. 11. Joint Municipal Delivery of Code - enforcement Services
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13
-,
Recommendation B.1 1.i:
The Chair and Vice - Chairs recommend that the Province amend the
Building Code Act to explicitly provide for the joint delivery of Code -
enforcement
services by municipalities, and that in doing so it clarify
liability and the roles and responsibilities of participating
municipalities.
✓ In existing code.
B. 12. Alternatives to ESA/TSSA Inspection Services
Recommendation B.12.i:
The Chair and Vice - Chairs recommend that the Province amend the
legislation and regulations covering the Electrical Safety Authority
(ESA) and Technical Standards and Safety Authority (TSSA) as
required to allow municipalities to be designated to provide
construction - related inspection services under the jurisdiction of ESA
and TSSA, subject to the presentation of a business case to the
satisfaction of the Boards of ESA and TSSA and the Minister of
Consumer and Commercial Relations and the municipality meeting
applicable accreditation and service delivery criteria.
✓ Deleted.
C. 1. Increasing Awareness of Expected Roles and Responsibilities
Recommendation C.1.i:
The Chair and Vice - Chairs recommend that the BCA be amended to
clearly specify the roles and responsibilities for building practitioners;
including:
• municipalities and municipal building departments;
• accredited Code- enforcement/inspection agencies;
• owners;
• designers;
• builders /contractors; and
• manufacturers /retailers.
It is also recommended that these clarifications be done in such a
way to require that the actions, process, etc., of different individuals
and entities be done in a way that protects safety and complies with
the Act and regulations.
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C. 2. More Equitable Insurance Coverage for Practitioners
✓ Not available.
✓ AMO Recommendations#1 3,19, 24, 25 & 26.
Recommendation C.2.i:
The Chair and Vice - Chairs recommend that the Province mandate
that designers, builder /general contractors /renovators and private
inspection agencies carry insurance (or other equivalent coverage,
including a warranty -type product) for a 10 -year period following
construction of a building.
It is recommended that the following minimum insurance
requirements be prescribed:
• Designers
Designers would be required to have errors and omissions
insurance with automatic run -off cover for 10 years. The
required insurance would be similar to that currently carried by
design professionals however the minimum level of coverage
is increased and a minimum run -off period is required.
The required coverage would be:
$500,000 per claim and $1 M per year for design firms
and practitioners with annual fee income of less than
$100,000; and
— $1 M per claim and $2M per year for design firms and
practitioners with annual fee income of over $100,000 .
✓ Septics as per EBR recently release may provide insight to
the future.
✓ Run -off Insurance not available (MMAH).
Accredited Code - enforcement agencies
Code - enforcement agencies that enter into contracts with
municipalities would be required to have errors and omissions
insurance coverage with automatic run -off cover for 10 years.
The coverage would be similar in scope to that carried by
designers.
The required coverage would be
— $1 M per claim and $2M aggregate per year.
✓ Nothing to -date
Residential builders and renovators
New homes:
Extend warranty -type coverage for new homes for major
structural defects from the current seven years to 10 years,
while maintaining existing coverage in years one and two.
Renovations and conversions:
Renovation firms would be required to provide warranty
coverage equivalent to that provided by new home builders as
outlined above. The warranty coverage would be required for
work that requires a building permit and is valued at over
$10,000.
✓ Nothing to -date
✓ AMO Recommendation #31
ICI builders and renovators
Non - residential builders (industrial, commercial and
institutional) would be required to carry errors and omissions
insurance covering major structural defects.
Renovators engaged in structural work who do work valued at
over $10,000 and which requires a building permit would also
be required to carry structural defects insurance.
The required coverage would be:
— Structural defects insurance of between $1 M and $10M
per claim and $2M and $20M in aggregate based on
annual turnover or construction volume; and
— A performance bond or warranty for one year after
construction to ensure that contractual obligations are
met.
✓ Nothing to -date
Recommendation C.2.ii:
The Chair and Vice - Chairs recommend that the Province move
toward a competitive -based new home warranty model in Ontario,
following an assessment demonstrating the benefits of such a move.
✓ Nothing to -date
C. 3. Levelling the Period of Liability Exposure
Recommendation C.3.i:
The Chair and Vice - Chairs recommend that an ultimate limitation
period of 10 years be introduced for claims for damages other than
bodily injury resulting from construction defects (economic loss). The
10 -year ultimate limitation period should also apply to existing
buildings from the date of enactment.
,,' 15 years
Recommendation C.3.ii:
The Chair and Vice-Chairs recommend that the BCA be amended to
require that building officials issue occupancy permits and that the
issuance of such a document be used as the starting point for the
ultimate limitations period.
✓ Nothing to-date
C. 4. Creating a Building Advisory Council
Recommendation C.4.i:
The Chair and Vice-Chairs recommend that the Province establish a
Building Advisory Council, co-chaired by one representative from the
construction industry and one representative of the municipal
inspection sector, and comprised of a cross-section of stakeholders
with an interest in construction regulation, which would in the short-term
monitor the implementation of BRRAG's reforms and in the long-term
provide advice to the government on policy, technical and
administrative issues related to the Building Code Act, the Building
Code and other building-related matters.
✓ Nothing to-date
,-/ AMO Recommendation#21, 22 & 23.
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