05 19 2004 Council Agenda
TOWNSHIP OF ORO-MEDONTE
COUNCIL MEETING AGENDA
COUNCIL CHAMBERS
DATE: WEDNESDAY, MAY 19, 2004
TIME: 7:00 P.M.
.........................................................................................................
, 1. OPENING OF MEETING BY THE MAYOR
2. PRA YERlCONTEMPLA TION/REFLECTION
,
3. NOTICE OF ADDITIONS
4. ADOPTION OF AGENDA
5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF - IN ACCORDANCE WITH THE ACT"
6. MINUTES OF PREVIOUS MEETINGS:
a) Minutes of Council Meeting of May 5, 2004.
7. RECOGNITION OF ACHIEVEMENTS:
None.
8. PUBLIC MEETINGS:
None.
9. DEPUTATIONS:
None.
10. CONSENT AGENDA CORRESPONDENCE:
a) Orillia Public Library Board, minutes of March 24,2004 meeting [2003 Annual Report
Available in Clerk's Office].
b) Barrie Public Library Board, minutes of March 25, 2004 meeting.
c) Garfield Dunlop, MPP, Simcoe North, correspondence dated May 6,2004 re: letter
of appreciation.
11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN:
None.
12. REPORTS OF MUNICIPAL OFFICERS:
a) Report No. EES 2004-031, Keith Mathieson, Director of Engineering and
Environmental Services, re: Oro-Medonte Wireless Network Proposal from Point to
Point Broadband.
..
b) Report No. EES 2004-032, Keith Mathieson, Director of Engineering and
Environmental Services, re: Guildcrest Homes - Site Plan Agreement - pt. Lot 11,
Conc. 1, E.P.R. Oro; pt. Road Allowance Between Lot 11 and E. Conc. 1, E.P.R.
Oro, as Closed by By-Law Oro 19441; pt. Lot E, Con. 1, E.P.R. Oro, as in
R01319132, Being all of PIN # 58544-0029 (Lt) [Refer to Item 16d)].
.,
c) Report No. ADM 2004-21, Jennifer Zieleniewski, CAO / Ron Kolbe, Director of
Building/Planning Development re: Septic Re-Inspection Program [from, May 12,
2004 meeting, to be distributed at meeting].
13. REPORTS OF COMMITTEES:
a) Minutes of the Committee of the Whole Meeting, May 12, 2004.
14. COMMUNICATIONS:
a) Sheila Kirkland, Chairperson, Oro-Medonte History Association, correspondence
dated May 2, 2004 re: Kith'n Kin Edition.
b) Pete Waters, Managing Director, Weatherwise Aviation Incorporated,
correspondence dated May 10, 2004 re: Zoning By-Law for Lake Simcoe Regional
Airport Parking Requirements.
15. IN-CAMERA:
..
a) Jennifer Zieleniewski, CAO, re: Property Matter.
..
16. BY-LAWS:
a) By-Law No. 2004-052
A By-law to authorize the sale of surplus lands to Mr.
Fred Ferrier (one foot reserve between Birch Road and
Part of Lot 1, Concession 14, and the one foot reserve
between Block B, Plan 1452 and Part of Lot 1,
Concession 14, (former Township of Oro), PIN # 58531-
0493 (Lt), more particularly described as Parts 1 and 2,
Plan 51 R-32720, Township of Oro-Medonte, County of
Simcoe).
b) By-Law No. 2004-053
c) By-Law No. 2004-054
d) By-Law No. 2004-056
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Being a By-law to Enter into a Water Service Connection
Agreement between The Corporation of the Township of
Oro-Medonte and Sam Raseta.
Being a By-Law to Amend By-Law No. 2003-083, A By-
Law to Appoint Building Inspectors/By-law Enforcement
Officers.
A By-law to Authorize the Execution of a Site Plan
Control Agreement between The Corporation of the
Township of Oro-Medonte, and 1182631 Ontario Limited
(Owner) and Guildcrest Homes (Tenant) described as
lands as follows: pt. Lot 11, Conc. 1, E.P.R. Oro; Pt.
Road Allowance Between Lot 11 and E. Con. 1, E.P.R.
Oro, as Closed by By-Law Oro 19441; pt. Lot E, Con. 1,
E.P.R. Oro, as in R01319132 Being all of PIN # 58544-
0029 (Lt), Roll # 4536-010-001-00155-0000, Township of
Oro-Medonte.
17. CONFIRMATION BY-LAW NO. 2004-055
18. QUESTIONS AND ANNOUNCEMENTS
19. ADJOURNMENT
ADDENDUM
COUNCIL MEETING
Wednesday, May 19, 2004
12. REPORTS OF MUNICIPAL OFFICERS:
d) Report No. ADM 2004-023, Jennifer Zieleniewski, CAG, re: Provision of Easement
to Bell Canada over Part of Lot 4, Concession 1, being Parts 1 & 2, 51 R-32330,
Township of Oro-Medonte.
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ORILLIA PUBLIC LIBRARY BOARD
MINUTES OF MARCH 24. 2004
A regular meeting of the Library Board was held in the Children's Services Department
of the Library commencing at 7:15 p.m.
PRESENT - BOARD - C. Dowd, Chair; L. Beresford; C. Couper; J. Crawford; J. Francis;
C. Garland; F. Kreisz; J. MacDonald; P. Spears
- STAFF - M. Saddy, Chief Executive Officer
S. Campbell, Director of Children's Services
L. Gibbon, Director of Information Services
T. Chatten, Recorder
.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
CONSENT AGENDA
Based on the Report of the Director of Information Services L. Gibbon was asked about
the 65% reduction in volunteer hours reported. It was pointed out that this was an error
(monthly drop not yearly drop as reported) and that the small decrease in volunteer
hours is a result of several factors, not necessarily including the institution of a police
check for new volunteers. It was determined that age, and health concerns, etc. seem to
be the result of the drop in volunteer hours. The Packet & Times has been asked to do a
story to promote volunteers, as well as local high schools to be contacted again
regarding students fulfilling curriculum requirements by volunteering at the Library.
MOTION #2004: 13
Moved byJ. Francis, seconded by L. Beresford that the consent agenda of the March 24,
2004 meeting be adopted. CARRIED
REPORT OF BOARD COMMITIEES AND REPRESENTATIVES
Finance - Budget Approval - A memo from City Hall was distributed outlining the
approval of library budget requests for 2004.
Finance - Contracts with Townships of Severn and Oro-Medonte - At a meeting held
March 8, with the Township of Severn Library Board and CEO and members of the
OriIlia Public Library Board, the contract for library service was discussed. Severn
Township Library Board responded with a counter offer for a contract for a three year
term, to which the Orillia Public Library Board discussed its recommendation.
fill
MOTION #2004:14
Moved by J. MacDonald, seconded by J. Francis that the OriIlia Public Library Board
offer a three year contract to the Severn Township Library Board in the amount of
$87,675 per year. CARRIED
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BUSINESS ARISING FROM THE MINUTES
At the last board meeting it was suggested that' other arrangements could be made for
budget deliberations so that board members would be more able to attend the meetings.
A letter to City Council with suggestions was drafted, read and discussed.
BOARD DEVELOPMENT
,
Review of OLA Session - J. Francis distributed and reviewed handouts received at the
OLA Conference session he had recently attended on behalf of the Board,
Module 4: Meeting Management of the Orientation Kit was discussed with some key
points highlighted. Ground rules for meeting conduct, agenda creation, report formats,
etc. were discussed. It was suggested that the ground rules be added to the policy
manual and agenda for the next meeting. Module 3: Legal Responsibilities is to be
discussed at the next meeting presented by Carl Garland.
NEW BUSINESS
At a recent Finance Committee meeting, M. Saddy and C. Dowd met with Councilor
Ralph Cipolla who wished to express his concerns that he has been perceived not to
support the Library. He assured those present that we do in fact have his support
regarding the new library facility study.
APPOINTMENT OF BOARD MEMBERS TO COMMITTEES
Finance - Colin Couper and Jim MacDonald
Planning - John Francis and Jim MacDonald
Personnel- John Francis
Community Relations - Frank Kreisz
SOLS Representative - Cathy Dowd
Vice-Chair - Jim MacDonald was nominated by John Francis, seconded by Frank
Kreisz. Jim MacDonald accepted the position.
Lori Beresford, who had to leave the meeting earlier, will be asked if she would sit on the
Personnel and Community Relations committees.
M. Saddy mentioned upcoming golf tournaments that board members may wish to
attend as wen as library logowear that may be purchased. Board members lists with e-
mail addresses were also distributed.
Adjournment at 10:05 p.m. moved by J. Crawford.
BOARD CHAIR
CHIEF EXECUTIVE OFFICER
t()~ - 3
REPORT OF THE DIRECTOR OF CHILDREN'S AND
AUDIO VISUAL SERVICES
REFERENCE
Reference Questions:
March 2004:
March 2003:
613
545
The number of reference questions handled by Children's Services staff
decreased by eleven percent. The year to date statistics also reflects an 11 per
cent decrease.
"
The number of computers used saw a three per cent decrease. A very small
decrease as we had quite a lot of down time due to virus damage and repair.
PROGRAMS
One set of programs ended and a new set of programs began in March. All the
programs are full. We are offering an extra program for preschool children
through April and May. Preschool Science is planned and presented by Crystal
Purdy, an Early Childhood Education student from Georgian College, who is on
placement with us for the month of April.
March Break was a busy time for staff. With a theme of Funky March Break we
offered programs from Monday to Friday. All of the programs had full
registration. Highlights included: Funky Stories where the children learned the
Rapunzel Rap, a funky musical experience with Shari and Gerry, and a funky
magical afternoon with the Amazing Frank Clarkson, a Funky Junk day, where
robots, magic phones, and spy gadgets where made from all kinds of metal,
computer, and electronic junk. Children enjoyed the programs and we had
many positive comments from the parents.
Lee introduced a new Saturday program - Family Storytime Drop-In. This is our
first Saturday drop-in program. The program is designed for families to
participate together in fun filled program of stories, storytelling, story games, as
well as rhymes and songs. The storytime is followed up with a social time where
we bring out toys and coloring sheets. We have had moderate attendance of
around eight to ten families with an average attendance around 15-20.
COMMUNITY SUPPORT
The Good for Life Committee gave Children's Services $100.00 for Funky Food
(healthy snacks) as part of our March Break programming. In addition, they have
given us $300.00 to support early literacy materials featuring healthy eating.
Their contribution is greatly appreciated as it allows us to add wonderful and
needed enhancements to our services for children.
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OUTREACH AND PUBLICITY
The children's web page was updated with the newest programming information.
Brochures, in-house advertising and news releases were created and distributed
advertising March programs.
Book displays this month included St. Patrick's Day and Easter.
I presented our monthly Library Storytime at the Ontario Early Years Center on
the second Wednesday of the month. The children, parents and caregivers
enjoyed Frog stories, rhymes and puppets.
Lee attended a meeting of the Good for Life Committee.
PROFESSIONAL DEVELOPMENT
I attended a teleconference seminar at the OPP Headquarters with Mike Saddy
and Catherine Dowd on March 3. The seminar was titled Building Partnerships
and Alliances: Success Strategies for Info Pros. Areas I found useful were, the
need to make formal agreements between partners establishing the parameters,
including the roles and responsibilities of the participants in the partnership. The
examples of dysfunctional partnerships and how to deal with a dysfunctional
partnership were also interesting in helping to both avoid or deal with such a
situation should it occur.
Lee and Kelly are continuing to take courses towards the completion of their
Library Techniques diploma.
AUDIO VISUAL SERVICES
Space is becoming a critical problem in the audio visual services room. It is
impossible to find space to shelve all the videos and all the recorded books, as a
result the staff are leaving many items on the drop off shelves, causing the drop
off shelves to often be over flowing. Circulation and Audio Visual Services staff
is trying to find creative methods for shelving the materials without drastically
reducing the collection size.
ANNUAL REPORT OF THE CHIEF EXECUTIVE OFFICER
liThe Orillia Public Library enriches the personal, civic
and corporate lives of our community through access to
ideas and information in a variety of media."
This quote is the mission statement of the library from the new Strategic Plan that was introduced in
June and is the result of years of planning and research. It reflects our intent not only to address local
community needs but also trends and technologies that have emerged in the library field. Through the
Strategic Plan we are committed to the role of the public library as a reliable source of information and
an agent to help our citizens and our city to realize their goals.
The library Board and its Building Steering Committee presented Buildinq On Our Heritaqe the New
Orillia Public library. The result of nearly three years of research, evidence-based reasoning and
objective criteria, the report concluded that the most effective place from which to offer service from the
much-needed new library was the present Market Block site.
The library Board appealed to Council to use a combination of library Reserve and Development
Charge Funds to retain architectural services to undertake an architectural and urban planning study,
and Council gave direction to proceed in June.
Pirates and buried treasure were the themes for the annual Volunteer Appreciation Luncheon in April.
Entertainment was provided by the young dancers from the "Step in Time" Dance Studio. Our
volunteers were thanked for being a 'treasure' of the library and for their generosity in donating their
time and efforts to the library. Mayor Stevens presented the volunteers with a certificate of appreciation
from the City of Orillia.
The pilot project to have Sunday hours in the Fall and Winter seasons proved to be such a success that
Council approved making Sunday hours part of the library's regular schedule.
The Friends of the Orillia Public Library collected grocery tapes from A&P, Zehr's and IGA and raised
over $1,000. The Friends sponsored the library again for the "Canada Reads" initiative and provided
extra copies.
Disaster was averted in the wake of the financial collapse of the company that provided periodicals to
the library thanks to the generosity of the Friends of the Orillia Public Library who donated $3,000 to
help defray costs.
Many people generously sponsored magazines. Leading the charge was John Waite of Coldwell
Banker who rallied many in the community to the aid of the library to ensure that no subscriptions were
lost. Thanks to all!
We must also thank the Staff of the library for their dedication and skill. As libraries are called upon to
change to meet new challenges the Staff must rise to meet those challenges.
We thank the men and women who volunteer their time to serve on the Board of the Orillia Public
Library. Their generosity in giving their time to govern and lead the library pays dividends for better
library service.
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Orillia Public Library
A Message from the Board:
The Public Library is one of Orillia's most popular and important municipal services. The library
equalizes social, educational, economic, and cultural opportunities in life for all members of our
community in a cost effective way. It offers wide-ranging support for our economy through the provision
of equal access to information. It is also a stabilizing, community-enhancing presence and a key
component of our city's public spaces.
The programs, services and events highlighted in this report represent just a portion of the many
remarkable activities that took place at the Library during this past year. Your visits to the Library
increased by almost 7000 in 2003. You welcomed Sunday openings and they shall continue. All
children's and adult programs have been well attended, with most being filled to capacity.
You have also embraced virtual library services as evidenced by an amazing 75% increase in access to
the Library's electronic databases via the Internet.
Thank you to all our generous donors and supporters who have helped the Library in so many ways
this year. We are certain you will continue to support your Library in the years to come.
Thanks also to the dedicated staff and volunteers who help bring such a variety of services and
programs to the community.
We look forward with enthusiasm to 2004 when we will continue our work towards the goals of:
. contributing to the social, educational, economic, and cultural development of our community
. building public support for a larger library to better meet the needs of our community
. maintaining lifelong relationships with our customers
. increasing our partnerships in the community
On behalf of the Board
Catherine Dowd
Chair
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ORILLlA PUBLIC LIBRARY BOARD
BOARD MEMBERS
Ann Marie Alexander, Councillor, City of Orillia
Catherine Dowd, Chair
Ruth Fountain, Councillor, Oro-Medonte Township
John Francis, Trustee
Michael Hill, Trustee
Frank Kreisz, Trustee
Ken McLaughlin, Councillor, City of Orillia
Bruce Stanton, Councillor, Severn Township
John Swartz, Vice-Chair
BOARD COMMITTEES
Finance: John Swartz, Bruce Stanton
Personnel & Management: Ann Marie Alexander, John Francis
Property: Ken McLaughlin, Michael Hill
Community Relations: Ruth Fountain, Frank Kreisz
Representative on Southern Ontario Library Service Trent Area Trustees Council: Catherine Dowd
Representative to Friends of the Library: Frank Kreisz, Michael Saddy
POPULATION SERVED*
City of Orillia
.,
Township of Severn
Township of Oro-Medonte
Mnjikaning First Nation
TOTAL
* Based on Current Figures provided by Municipalities
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30014
11 135
18315
665
60 129
ORILLlA PUBLIC LIBRARY STAFF
FULL-TIME
Suzanne Campbell: Director, Children's & Audiovisual Services
Tina Chatten: Secretary
Joyce Dempsey: Head, Circulation Services
Lynne Gibbon: Director, Information Services
Patricia Hopkins: Adult Page, Circulation & Information Services; Library Clerk, Circulation
Jai Khemraj: Caretaker
Gail Matthews: Library Clerk, Technical Processing
Susan Murphy: Library Clerk, Circulation Services
Jennifer Murrant: Library Assistant, Information Services
Lucey Parolin: Library Clerk, Circulation Services
David Rowe: Director, Technical Services
Michael Saddy: Chief Executive Officer
Gail Ward: Library Assistant, Information Services
Maureen Watson: Library Clerk, Circulation Services
PART-TIME REGULAR
Kelli Absalom: Librarian, Children's Services
Nancy Archer: Library Clerk, Public Services
Susan Dance: Cataloguer
Terri Doubrough: Library Clerk, Circulation Services
Joyce Keddy: Adult Page, Technical Processing
Lee Kelly: Library Assistant, Children's Services
Lynn Lockhart: Newspaper Indexer/Library Assistant, Information Services
Fred Marlow: Systems Support Technician
Michelle Sinclair: Library Assistant, Children's Services & Reader's Advisory
Kelly Smith: Library Assistant, Children's Services
Jim Snell/Jason Mills/Bill Chatten: Relief Caretaker
Jayne Turvey: Community Relations and Volunteer Coordinator
Jocelyn White: Library Clerk, Circulation Services
PART-TIME STUDENT PAGES
Becky Calverley
Shannon Copithorn
Erin Damery
Michelle Denne
Melissa Harris
Kristen Jones
Kinga Ligenza
Julie Michels
Kyle Milne
Kristen Weber
Jocelyn White
CONTRACT POSITIONS
Heather Cleaveley: CAP Trainer
Amy Wager: Children's Services, Summer Career Placement
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IN-LIBRARY VOLUNTEERS
Janet Atkinson
Bunny Blaksley ..
Muriel Bond
Sharon Boyle
Ken Brown
Isabella Carnegie
Joan Cody
Shirley Connor
Aileen Crawford
Chuck Davidson
Sherri Duncan
Joyce Flood
Norma Gregory
Peter Forbes
Thea Gilchrist
Marion Guy 0
Max Harris
Sylvia Head
Win Hibbins
Jim Holmes
SHUT-IN VOLUNTEERS
Jack Alexander
Milton Baker
Harry Barrons
Wendy Hutchings
VOLUNTEERS
Ellen Irwin
Nazrul Islam
Joe Jackson
Jim Jefferies
Louise Jerome
Cecilia Jordan
Catherine Kelly
Margaret Kitchen
Victor Koby
Jane Macinnes
Herb Mais
Doreen MacDonald
Mary Maltby
Melda Marson ..
Graham Marson ..
Jean McAlear
Elaine Milner
Sandra Needham
Joan Newton
Fred Ostler
Dave MacDonald
Ken Taylor 0
Bill Murphy
Sandra Preston
.. 5 Year Volunteer Service Awarded in 2003
o 10 Year Volunteer Service Awarded in 2003
o 20 Year Volunteer Service Awarded in 2003
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Hugh Rowlinson
Eunice Phillips
Christine Rohmann
Gertrude Smith
Lynda Smith
Susan Smith
Margaret Stanger
Fred Stevens
Jack Stewart 0
Victor Sullivan
Shirley Taylor
Carol Thomas
Naomi Thornton
Mark Wensley
Bernice Wiggins
Tong Zou
Maurice Sgariglia
John Strathearn
Malcolm Wilding
All the services that the Staff of the City of Orillia provides to the library are greatly appreciated. We
must also thank the Council of the City of Orillia who express the wishes of the citizens of Orillia with
their support of library service.
We thank the many volunteers of the Orillia Public Library. The help that they give to support our
everyday tasks help us to deliver better service.
We depend on the interest of the media to help to spread the benefits of library service to the
community and we thank the Packet and Times, the Orillia Today, Rogers Cable Television and Jack
FM for helping to publicize our services and programs.
We have many good neighbours in the community and we must single out the Management and Staff
of the Opera House who are always ready to lend a hand.
We always appreciate the help, counsel and advice of the Southern Ontario library Service that exists
to support Ontario's Public Libraries and provides the transportation link that makes the lending of
materials between libraries possible. We thank the Ministry of Culture and Recreation as well for their
support.
We appreciate all of the citizens who choose to use the Orillia Public library. We are glad that you find
value in your library. Please be an advocate for the library and tell your relatives and friends about us.
Michael V. Saddy
CEO, Orillia Public Library
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ANNUAL REPORT OF THE DIRECTOR OF CHILDREN'S & AUDIOVISUAL SERVICES
As the library looks toward a new building in response to community demand Children's Services staff
are also responding to the community needs for altered services by adapting programs and taking
courses to enhance their skills and to develop new and innovative means of introducing children to
literature, reading, and research skills. Children's Services staff continue to be strong advocates for
children's access to books, information, information technology and ideas (Walters, Virginia. Children &
Libraries: Gettinq it Riqht, 2000).
EARLY YEARS PROGRAMMING AND SERVICES
Quality programming focusing on language enrichment for children six years and under continues to be
a cornerstone of Children's Services. Programs for this age group emphasize language development,
pre-reading skills, and establishing a love of reading.
To accommodate the demand for programs geared to caregivers we introduced a new program titled
"Caregivers Story time". This program offers caregivers a program geared to their needs. The program
is structured to introduce language activities and books to a wide age range of children from babies to
five year olds.
The preschool Summer Reader's Club was renamed the Ready to Read Club. In response to requests
from parents for a summer reading club geared to pre-reading and early reading skills especially those
needed in JK and SK, we developed the Ready to Read Club. Both the programming, reading
activities, and booklists emphasized reading skills, while still maintaining a fun reading game
atmosphere for the children.
In 2003 we offered 155 story hour programs including: Book Babies; Tales for Twos; Preschool Stories;
and Saturday morning Book Buddies (a family story hour for children from 2-6 years).
SCHOOL AGE SERVICES
Our commitment to quality and innovative literacy based programs and services continue with the
programs and services we offer to school age children. School age children participated in our
Saturday Explorers Club, a Saturday morning book and activity program, and our Summer Reader's
Club.
A primary emphasis of school age summer programming is to keep the children reading over the
summer. We do this by offering a fun and innovative Summer Reader's Club. Our theme was "20,000
Reads Under the Sea". This program went province wide and was once again sponsored by Toronto
Dominion Bank and developed by the Toronto Public Library. Two hundred and fifty children enjoyed a
summer of reading activities with a "Survivor" theme as they voted members of the Children's Services
staff off Castaway Island. Over 2400 books were read by the children.
STAFF TRAINING AND DEVELOPMENT
Two staff members continue to upgrade their library skills as they take internet courses working
towards a Library Techniques Diploma through Mohawk College.
- 7 -
To keep abreast of new developments in services to children and to continue to develop innovative
programs, all children's staff members also had the opportunity to take courses from Ontario Library
Association as well as programming related workshops from both the Ontario Library Association and
Southern Ontario Library Service.
PERSONNEL
We were once again successful in obtaining an eight week Summer Career Placement Grant from the
Federal government. The grant money was used to hire a summer student in support of the Ready to
Read Club and provide outreach programming for community groups.
Two Early Childhood Education students from Georgian College each completed a four week
placement in the spring. These students planned and implemented Preschool Stories and Tales for
Twos as well as helping out with many small tasks in the department and offering fresh ideas for
programming.
OUTREACH AND COMMUNITY SUPPORT
As part of our Summer Reader's Club our summer student offered weekly programs to Kiddie Kapers
summer camp and to Orillia Parks and Recreation 3-6 years of age day camp.
Staff members visited schools as part of Education week, Literacy Celebrations and to promote library
services and programs. The schools visited included: Guthrie, Notre Dame, Guardian Angels, St.
Bernard's, Mount Slaven, Warminster, Orchard Park, Marchmont, Regent Park, Cumberland Beach,
Hillcrest, Couchiching Heights, and Harriet Todd.
A program highlighting language enrichment activities and reading aloud techniques was presented to
the Moms and Tots group at the Salvation Army.
Children's Services staff presented programs to thirty-three groups with an attendance of 618 people.
The staff introduced the library to school classes, day care organizations, and community groups.
Staff members also supported local community efforts by attending committee meetings, such as the
Good for life Committee, and offering programming as part of the Orillia Jazz Festival.
Community support and participation also helped to make many of our programs a success. We would
like to thank the following people who shared their time and expertise with children at the programs in
the library: Sunflower the Clown; Schmendrick the Clown; John Kenwell; Glen Higgins of the Orillia Fire
Department; Sue Charters and Sophie Cooper (Storytellers).
In addition to people who volunteered we also had many businesses in Orillia who enthusiastically
donated either product or gift certificates to be used for prizes for the Summer Reader's Club. The
local businesses who supported the Summer Reader's Club were: Pizzaville, Lahay's Hobby and Craft
Store, Zellers, Domino's Pizza, Swiss Chalet, Kelsey's, East Side Mario's, Weber's Downtown
Restaurant, Staples, Tops in Pizza, Little Caesar's Pizza, Wal-Mart, King's Buffet, Shopper's Drug
Mart (Orillia Square Mall), The Bike Stop, Square Boy, Manticore Books, Jack and Maddy A Kids'
Store, Apple Annie's, IGA, A & P, Red Caboose Mini Golf, McDonald's Restaurant, Movie
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Warehouse, Radio Shack, Pizza Pizza, Bird House Nature Co., Quizno's Classic Subs, Jim Canning
(Wood Creations-Tops).
The library fish Bumper and Elmo had finally become too big for our tank, and as part of the Summer
Reader's Club Children's Services staff initiated a fund raising campaign to help purchase a new tank
with smaller fish. People were very generous, contributing close to six hundred dollars in support of the
fish and tank. Big AI's Aquarium provided a number of free items, plus a discount on all products. We
now have a new aquarium with sixteen fish that are being enjoyed by children and adults.
Suzanne Campbell
Director of Children's and Audiovisual Services
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ANNUAL REPORT OF THE DIRECTOR OF INFORMATION SERVICES
Information Services has continued to expand its contacts with various groups in the community in
order to maintain a lifelong relationship with its users and to advocate for increased public awareness of
the value and range of library services. The department has been able to further develop its on-line
potential. The result has been an increase in queries made at the reference desk, demands for
interlibrary loans and computer assistance.
PROMOTION
Twenty-one programs for adults were held in 2003. Topics included sessions on Alzheimer's, income
tax preparation and RRSP's, Elderhostel programs, on travel to the Galapagos and Spain, the history of
Lake Simcoe and Couchiching, reminisces about Old Orillia, genealogy for beginners, and laughter
facilitation. The group Adlib performed for library users during Library Week. Various library displays
were taken out to community. events. The library won first prize for the best use of recycled material in
the first Orillia Scarecrow Festival, a fund raiser for the Central Children's Safety Village. A book club
for adults, called the Book Worms, was started in the Fall and has been very successful. Library staff
continue to write articles for the Packet to promote new materials and services and to produce
booklists. Our seasonal newsletter continues to be well-received and is expanding in content.
SERVICES
Due to a change in licensing, the library was able to mount two new databases on our homepage,
which were formerly only available in the library building. This has increased usage by over 75 percent,
as more library users choose to search for periodical and newspaper articles from home.
Our last session of Internet training funded by the CAP grant was held in July, with a total of 356
sessions having been offered over three months. This program provided free training on Internet
searching and basic computer skills to new computer users.
Pavliks, a Barrie computer company, assisted staff to convert the Newspaper Index from dBase to
Microsoft Access. This, in turn, has allowed us to make it available on our public computers and to
create the possibility of accessing it from our homepage, in the future.
A summer student was hired to continue indexing births, deaths and marriages in the focal newspaper
previous to 1986, when the project first began. This resulted in an increase in access back to 1978.
Our web page was accessed 26,479 times during the year. A web page committee was established
and work is underway to improve and standardize the information on our site.
VOLUNTEERS
Volunteer hours for the year numbered 2786. To thank and to celebrate our volunteers, a volunteer
luncheon was held in April, during volunteer week and a Christmas Tea was held in December. Both
were well-attended.
- 10-
Our Volunteer Service Coordinator wrote policies for the hiring of volunteers, including job descriptions,
procedure to verify automobile insurance for those who do deliveries for the library, and police checks.
These policies were passed by the library Board and incorporated into our policy manual.
COLLECTIONS
When we were informed of the bankruptcy of our periodical provider in January, we launched an adopt-
a-magazine campaign which was so well responded to that we were able to replace all of the funds that
were lost. The community's generosity has been greatly appreciated.
Lynne Gibbon
Director of Information Services
~
.
- 11 -
ANNUAL REPORT OF THE DIRECTOR OF TECHNICAL SERVICES
TECHNICAL PROCESSING
The Technical Processing Department was short-staffed for almost all the year. However, major
functions were kept going, and other operations were streamlined, so that we kept our heads above
water.
CIRCULATION
Sunday hours proved to be a popular success with the public, with borrowing a rate equal to, and
sometimes higher than during the week.
In July an infrequently recurring problem sprung to notice again, as the Fiction Room flooded with
sandy water following a severe storm. Despite installing extra downspouts from the eaves trough, we.
had a mini-flood again in August. Investigating the drains with the City's camera unit was inconclusive.
SYSTEMS
Year 2 of our computer upgrade plan included a new network anti-virus server, and 8 new PCs. Due to
a special pricing agreement with Dell Computers and the Southern Ontario Library Service, we were
able to secure our computers at about 20% less than Deli's best commercial price. These machines
were installed in May.
Despite the new computers acquired in the last 2 years, the library still has a number of older ones,
which require an increasing amount of maintenance and repair.
Our computer systems survived the blackout in August, with our emergency power systems shutting
them down properly. Although the library was closed to conserve energy, some staff came in to clear
the returned materials.
BUILDING PLANNING
In anticipation of the New Library Feasibility Study, the library staff began to develop a building plan.
This will specify required spaces, equipment, and systems in a new library building, and will be used to
guide the architects. A number of the staff went on visits to libraries in Barrie, Aurora, Ajax, and
Clarington, to see their new libraries and learn about staff experiences with new buildings.
David Rowe
Director of Technical Services
~
.
- 12 -
STOCK OF LIBRARY MATERIALS TOTAL AS OF
PRINT MATERIALS ADDED WITHDRAWN DEC 31,2003
BOOKS - ADULT
- Fiction 1093 1255 17611
- Non-Fiction 2017 697 56 966
- Reference 321 64 5314
- Easy Reading 0 0 611
- French 9 0 725
- Paperbacks 757 759 5905
- Large Print 108 94 1993
- Young Adult 222 ~ 2452
TOTAL ADULT BOOKS 4527 2907 91 577
BOOKS - CHILDREN'S
- Fiction 97 76 3040
- Non-Fiction 297 298 9634
- Reference 15 1 535
- Easy Reading 440 439 6362
- French 1 2 543
- Paperbacks 440 246 3903
TOTAL CHILDREN'S BOOKS 1290 1062 24 017
PERIODICAL SUBSCRIPTIONS
Periodicals 0 0 313
Standing Orders & Miscellaneous Serials 0 0 74
Newspaper Subscriptions 0 0 7
Electronic Databases Q Q ~
TOTAL PERIODICAL SUBSCRIPTIONS 0 0 402
NON-PRINT MATERIALS
Audio Music Tapes - Adult 1 4 931
Audio Music Tapes - Children's 3 0 255
CD-ROM Titles - Adult 2 0 18
CD-ROM Titles - Children's 10 0 84
Compact Discs - Adult 117 8 1826
Compact Discs - Children's 6 1 20
DVDs - Adult 42 1 101
DVDs - Children's 21 0 25
Framed Art Reproductions 0 0 68
Microfilm/Fiche Titles 0 0 46
Multi-Media - Adult 11 1 114
Multi-Media - Children's 3 2 129
Phonograph Records 0 0 31
Spoken Word Tapes - Adult 74 22 2129
. Spoken Word Tapes - Children's 3 2 31
Spoken Word CDs - Adult 19 0 30
Spoken Word CDs - Children's 1 0 10
~
. Video Tapes - Adult 82 32 2760
Video Tapes - Children's --I1 !! 780
TOT AL NON-PRINT MATERIALS 466 81 9388
GRAND TOTAL 6283 4050 125 384
- 13 -
CIRCULATION OF MATERIALS
PRINT
Books
Periodicals
Maps, Government Publications, Pamphlets, Pictures
Interlibrary Loan - Borrowed
Interlibrary Loan - Loaned
TOTAL PRINT
..
NON-PRINT
CD-ROMs
Equipment
Framed Art Reproductions
Microfilms ILLoan - Borrowed
Microfilms ILLoan - Loaned
Multi-Media
Other Materials
Other Materials ILLoan - Borrowed
Other Materials ILLoan - Loaned
Sound Recordings (incl. Books on Tape, CDs, etc.)
Sound Recordings ILLoan - Borrowed
Sound Recordings ILLoan - Loaned
Video Tapes & DVDs
Video Tapes ILLoan - Borrowed
Video Tapes ILLoan - Loaned
TOTAL NON-PRINT
GRAND TOTAL CIRCULATION
LIBRARY SERVICES
.
REFERENCE TRANSACTIONS
Adult
Children
E-Mail, Mail, Fax Requests
Extended Computer Help
Reader's Advisory
TOTAL
..
- 14 -
198 589
10 091
226
1220
1 681
211 807
505
93
5
272
o
209
o
9
1
16 603
26
41
35 301
29
85
53 179
264 986
20 882
5585
90
1954
2904
31 415
INTERNET/COMPUTER USE
Adult
Children
CAP Grant Instruction
Frost Scrapbook
Online Product Logins
Web Page Visits
TOTAL
LIBRARY SERVICES
LIBRARY MEMBERS REGISTERED
ADULTS
City of Orillia
Township of Oro-Medonte
Township of Severn
Mnjikaning First Nation
. Non-Resident - An.nual
Non-Resident - Six Month
Non-Resident - Occasional
Non-Resident Taxpayer
Ex-Officio (Councillors, etc.)
Library Staff & Volunteers
CHILDREN
City of Orillia
Township of Oro-Medonte
Township of Severn
Mnjikaning First Nation
INSTITUTIONAL
OTHER (Reciprocal, Learning Centre, Nursing Homes)
TOTAL USERS
* Preliminary count
II
i;
..
- 15 -
21 179
4694
356
656
2552
26479
55916
2003 * TOTAL
1 064 9162
241 2001
227 2084
7 65
4 67
5 24
17 88
26 193
2 21
0 101
562 2901
85 505
109 562
10 17
1 18
15 96
2375 17 905
PROGRAMS
ADULT SERVICES
IN-LIBRARY
Group Visits 6
-- Attendance -- 73
Programmes 21
-- Attendance -- 502
OUT OF LIBRARY
Talks to Groups 2
-- Attendance -- 105
CHILDREN'S SERVICES
IN-LIBRARY
.,
Group Visits 33
"-' -- Attendance -- 618
Story Hours 155
-- Attendance -- 3355
Programmes 58
--Attendance - 2016
OUT OF LIBRARY
Talks to Groups 33
- Attendance -- 2445
Programmes 5
-- Attendance -- 289
TOTAL PROGRAMS 313
. TOTAL ATTENDANCE 9403
I-
..
- 16-
STATEMENT OF REVENUES AND EXPENDITURES
FOR THE YEAR ENDING DECEMBER 31, 2003
(Subject to Audit)
REVENUES 2003 BUDGET 2003 ACTUAL
City of Orillia $878 188 $899 980
Provincial Grant 47 907 47 907
Township of Severn 83 500 83 500
Township of Oro-Medonte 83 500 83 500
Mnjikaning First Nation 2241 2241
Fines & Fees 30 500 27 442
Miscellaneous 3500 3895
TOTAL $1 129336 $1148465
EXPENDITURES
Salaries & Benefits $836 729 $857 395
library Materials 129 118 120 118
Office & General 117 609 124 656
Furniture & Equipment 4591 555
.. Maintenance & Repair 24 539 29 188
Geac Maintenance Contract 16 750 16505
t
TOTAL $1 129336 $1148417
Surplus $48
GRANTS & SUBSIDIES
REVENUES
Community Access Program (CAP) $4 000 $4 500
H.R.D.C. (Summer Career Placement) 1000 882
TOTAL $5 000 $5 382
EXPENDITURES
It Community Access Program (CAP) $5 000 $5 429
l' Surplus (Deficit) ($47)
..
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EnriclJing
Co/nkunity
BARRIE PUBLIC LIBRARY
3
\()'o- \
MINUTES
BOARD MEETING #04-03
THURSDAY, MARCH 25, 2004
DATE: Thursday, March 25,2004
TIME: 7:30 p.m.
LOCATION: Consumer's Gas Board Room
PRESENT: W.Porter (Chair), S.Kastner, C.Virgo, V.DeCecco, L.McClean,
A.Davis (Director), J.Ross (Recorder)
ABSENT: P.Brown, A.Smith, L.Bell
1. Call to Order
The meeting was called to order at 7:35pm.
2. Confirmation of Agenda
The agenda was confirmed.
3. Conflict of Interest
None declared.
4. Minutes of Meeting
4.1 Minutes of Board Meeting #04-02 dated Thursday, February 26, 2004
#04-14
VIRGO - KASTNER
THAT the Minutes of Board Meeting #04-02 dated Thursday,
February 26, 2004 be adopted. CARRIED.
4.2 Minutes of Special Board Meeting #S04-01 dated Thursday, March 11. 2004
#04-15
MCCLEAN - DECECCO
THAT the minutes of Special Board Meeting #S04-01 dated
Thursday, March 11,2004 be adopted. CARRIED.
5. Business Arising
None.
Enriching
Co!Jftfnunity
BARRIE PUBLIC LIBRARY
\<0'0 - d-
MINUTES
BOARD MEETING #04-03
THURSDA 1'; MARCH 25, 2004
.
6. Report of the Chair
The Library Board made a presentation to City Council on Monday, March 23,
2004. Council voted to hold our budget at a 7.68% increase instead ofthe 9.47%
requested by the Board.
The Chair introduced three action items to help increase funding and capacity -
1. Equip all board and staff to answer inquiries from the public
2. Agree on Councillors for Board members to relate to when package of
information on the library is ready
Offer a tour of the library to individual Councillors when answers are
documented.
'"\
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7. Committee Reports
7.1 Minutes of Finance Committee #F04-01 dated Thursday, March 1 L 2004
#F04-0 1
KASTNER - VIRGO
THAT the minutes of Finance Committee #F04-01 dated
Thursday, March 11,2004 be received. CARRIED.
.
7.2 Minutes of Community Development Committee #CD04-01 dated
Thursday, March 18, 2004
The Board discussed a presentation by artist Phil Richards and representatives of
the MacLaren Art Centre at the Community Development Committee meeting.
The presentation was also attended by Ted Handy, architect of the Library
building.
#04-17
DECECCO - KASTNER
THAT the Minutes of Community Development Committee
Meeting #CD04-01 dated Thursday, March 18,2004 be adopted.
CARRIED.
#04-18
KASTNER - DECECCO
THAT the Barrie Public Library Board empowers Library staff to
continue discussions with the MacLaren Art Centre regarding the
Phil Richards proposal. CARRIED.
.
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Enriching
Co/Jffnunity
BARRIE PUBLIC LIBRARY
MINUTES
BOARD MEETING #04-03
THURSDA Y, MARCH 25, 2004
8. Director of Library Services Report for February 2004
The budget was presented to City Council and staff are prepared to deal with the
results.
9.
SOLS Report
C.Virgo will be attending the SOLS Trustee Council in Gravenhurst on
Thursday, May 6.
,
10. Other Business
None.
11. Committee Meeting Dates
Planning - Wednesday, April 14, 2004 at 6:30pm in the Georgian Room
Community Development - Wednesday, April 14 at 7:30pm
in the Georgian Room
12.
Date of Next Board Meeting
Thursday, April 22, 2004 at 7:30pm in the Consumers Gas Board
13. Adjournment
A motion to adjourn the meeting at 8:35pm was made by Vince DeCecco.
wif~
CHAIR
~ -L --- / 2-42AP Lf
DATE
st1~?~
~/1Ad ]0 / :A #'z/ V
ATE . /
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DIRECTOR'S REPORT
\ u\r)-Lf
April 22, 2004 for March, 2004
I PERSONNEL
1. March 2nd, the Development Officer, Ann Andrusyszyn, Director, MacLaren Art
Centre staff and the Library's architect, Ted Handy met with artist, Phil Richards,
to discuss the proposed art piece for the library prior to the actual proposal going to
the Library Board's Community Development Committee.
2. March 3rd, Board Chair and Director attended the first of three City Budget
sessions to involve input from the public.
3. March 9th, Development Officer, Ann Andrusyszyn, received a Fundraisers award
in Toronto from the Association of Fundraising Professionals for Ontario. The
award was made for Ann's work in developing the Barrie Dragon Boat Festival.
4. March 10th, the Development Officer and Director represented the Library at the
MacLaren Art Centre's press conference. ,
5. March 22nd, Board Chair and Vice Chair presented the Library's budget proposal
to City Council.
6. March 26th, the Children's Aid Society presented a workshop to all library staff on
identifying child abuse and neglect as well as how to handle parenting issues in the
library. This is part of the Library's problem patron handling procedure.
7. Jane Salmon attended both an Early Years Task Force meeting and a Family
Literacy Task Force meeting March 10th.
8. Pat Lennox continued to be absent during March recovering from surgery.
9. Melinda Walley was called to serve on jury duty several days this month.
10. Joanne Comper was interviewed by two students enrolled in the Library
Techniques programme at Mohawk College.
11. Julie Ross attended a "Communication for Leadership" workshop presented by
United Way at the Library.
II INFORMATION SERVICE
Adult
1. Robyn Zuck presented formal training sessions to staff covering the newly
introduced eBooks collection (7,584 electronic books have been added to the
Library Catalogue) as well as the changes and revisions to the Library's online
databases and ProQuest platform. Robin also produced a handout and updated
Web instructions to help patrons access the eBook collection.
48
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2. March 31 st, Patricia Roebuck attended the annual general meeting of the
Southern Ontario Multilingual Pool (SOMP). The pool will be purchasing
DVDs for the first time this year.
3. Mary McAlpine added three new Recommended Reading lists to the Library's
Web site.
4. Once again, the Library has been able to find infonnation in a back issue of a
newspaper on a local issue that local newspapers were not able to provide.
5. Robyn Zuck was interviewed by Don Wright of the New VR with Claudia
McArther of the Ontario Genealogy Society (OGS) discussing how to research
your family tree and outlining the Barrie Public Library resources. The
interview was shown on the New VR on Tuesday, March 16th at 6:15.
6. Ayla Demiray conducted a tour for 17 students from Barrie North Collegiate.
7. Shonna Froebel conducted a tour for 25 students of a marketing class from
Barrie Central. Shonna also conducted a tour for 23 members of the Self
Employment Assistance (SEA) program. This will become part of the regular
SEA training programme.
8. Janet Graham provided material for 8 Nursing Homes this month.
9. Janet spoke at the Collier Street Wo-He-Lo Women's group on March 22nd. 33
people attended.
10. Janet has provided infonnation for the Library's June programmes to the
Ontario Seniors' Secretariat to be posted on their Web site.
11. Mary McAlpine wrote a newspaper article for the North Simcoe News on how
to find good summer reads and talked about the "Reader's Couch,"
"Recommended Reading" lists and "Share Great Reads" programme at the
Library.
12. A telephone reference query with a Barrie North teacher evolved into a class
tour and visit for 22 Grade 11/12 Environmental Science students. Cindy
Madden demonstrated online searching, made material on natural resources,
physiographic regions, tourism and environmental issues available.
13. A total of 10 programmes were offered this month with 125 people attending.
This included book clubs, e-mail workshops, beginner Internet, Beyond Basics
and the Library Catalogue.
.
.
Infonnation Statistics: (March) Adult
2003
2004
Increase
In person 3568
3469
Remote (telephone/web) 968
1033
TOTAL 4536 4502 -.7%
. While the library continues to experience a slight decrease in the number of
reference questions, more "pathfinders" are being requested and patrons are
becoming more educated in searching on their own.
.
49
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Children
1. Yvonne Wilson attended a "Bonkers for Books" workshop March 30th led by
Martha Petrie, the Early Years Literacy Specialist. Yvonne was able to share
information from the library about our resources such as Storytime Kits. Library
staff will present some of their ideas at the next Early Years workshop.
2. Jane Salmon was called by CBC Radio to do a live mini interview about the
Library's March Break events for the Fresh Air programme Saturday March 13th.
3. Kym McOuat attended a Homework Help Club seminar at Frontier College based
on a Reading Buddies programme. This will support some of changes planned to
the Homework Help programme this fall.
4. 15 Storytime Kits were circulated.
5. The newly created Young Adult video collection is experiencing a good response
from Teens as are the Graphic Novel magazines.
6. Yvonne Wilson visited the Shanty Bay Nursery School twice in March reading
stores to children and sharing ideas with the Nursery school staff.
7. Nancy Woods conducted a tour for a group of 18 brownies.
8. Kym McOuat and Brenda Jarvis did tours for 120 St. Beradettes's Catholic School
March 2nd and 3rd.
9. Brenda Jarvis kicked offthe second 2004 "Library on the Loose" program at the
Zehrs at Big Bay Point Road March 30th. These visits are much appreciated by
Barrie residents living in South Barrie.
10. PizzaHut donated pizza for the March Teen Advisory Board (TAB) meeting and
Chapters has agreed to donate $30 gift certificates toward a teen programme.
11. Patricia Roebuck received an invitation to do a storytime/song/library outreach
programme at the French School, La Source March 9th.
12. Jane attended the Gardening Show put on by the Lung Association March 21 st and
read gardening stories to children.
13. Jane also visited Sister Catherine Donnelly School and talked to 10 classes (grades
3 to 7) about Battle ofthe Books. Jane also visited 4 schools to play Battle of the
Books bingo in preparation for the may Battle of the Books.
14. Jane visited the Early Years Centre to do a storytime for 28 children and parents on
March 26th.
15. Nine programmes were offered during March Break with the theme of
Superheroes. 491 children and parents were attracted.
i. An opening Superhero Costume Party featured Mariposa skater Lesley
Hawker and Library Board member Lynn McClean reading stories. Staff
and the public dressed up and had a great time. Brenda Jarvis prepared
artwork for children to use in making superhero medals and a Spiderman
door hanger.
11. Nancy Woods and Yvonne Wilson wrote and performed a puppet show
featuring our mascot, Marvin B. Moose. They performed twice for a total
of 148 people.
t
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50
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111. Yvonne Wilson led a fun St. Patrick's day programme for 28 children and
parents ages 6 years and up and Kym McOuat did a St. Patrick's Day
storytime for 86 preschool children and parents
IV. Brenda Jarvis prepared a Superhero Bingo for 24 children ages 6 and up.
v. Brenda Jarvis worked with illustrator Miriam Cote to present a drawing
programme for 24 children. There is always a huge interest in drawing
books on the children's floor.
VI. Jane Salmon led a Superhero preschool storytime for 32 children.
Vll. Kym McOuat arranged for St. John's Ambulance Therapy Dogs to do a
programme. 50 children and parents attended. Mrs. Betty Meecher also
came to speak about having a guide dog and was well received. She has
indicated that she would be interested in coming again, should we require
her services. The Therapy Dogs were wonderful and brought hand-outs for
the children.
16. Spring sessions for registered Preschool Storytimes began the last week of March
and filled immediately.
17. Reading Circle finishes April 1 st for the summer. Kym McOuat is putting together
the participant's writing. One ofthe mothers whose son was in a remedial reading
position at school is now in a much higher reading group. Mother attributes this to
the Reading Circle.
18. The second annual Teen Poetry Contest began March 8th. The Library's windows
have been painted.
III CIRCULATION SERVICES
1. The self check machine on the 2nd floor in the Children's area is being well used.
Mothers particularly appreciate not having to mind active children as closely as
when checking material out on the main floor.
2. The new TeleCirc server was installed March 25th enabling Circulation Staff to
focus on cleaning up the back log of work behind the desk.
Circulation Statistics:
(March)
Increase
2003
2004
Total Checkouts
Holds picked up
New Patrons registered
133,255
4,687
852
136,288
5,834
874
2%
24%
2%
-- .
.
.
.
. .
51
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~
. The busiest hour of the day for checkouts is 11 :00 am to noon.
. The average hourly checkout by day of the week is:
Saturday 734 per hour
Sunday 693
Friday 536
Monday 453
Tuesday 417
Thursday 403
Wednesday 397
IV TECHNICAL SERVICES
1.
2.
'"
.J.
4.
t
Melinda Walley and Freida Lund received training on the new ILL VDX software
and procedures this month for the release in April.
Laurie Wright continued to work on resolving the network problems being
experienced with the newest public computers.
Laurie Wright has also started work on the new Web site design for the library that
is expected to be made available in January of2005.
Dunja Conroy worked with Horizon and Library Service Centre to test the use of
"Edifact" automated ordering and receiving of material. Barrie is the first to use
this software.
V COMMUNITY DEVELOPMENT
1. Ann Andrusyszyn met with sponsors and members of the Barrie Dragon Boat
Festival Organizing Committee to ensure this year's event is on schedule.
2. Ann also met with Bob Cassels several times to assist in having the results of the
survey tabulated.
3. Ann participated in the Resource Centre meeting in Tiny Township to help with
their planned library.
4. Ann chaired the monthly meeting ofthe Planned Giving Counsel of Simcoe
County and met with the North Simcoe Planned Giving Group, the sub-committee
for Trillium Grant.
5. In addition to receiving the Outstanding New Fundraising Professional of the Year
Award at the Association for Planned Giving in Toronto, Ann was also honoured
with a reception at her alma matter, Georgian College.
6. Unplugged Saturday Night Open Stage was held by the Barrie Folk Society at the
Library March 13th with 60 people attending.
7. Ann appeared on "Daytime" on Rogers Television to talk about the Dragon Boat
Festival and about upcoming activities at the Library.
It
52
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\\)\t)- \~
VI VOLUNTEER PROGRAM
.
1. Julie replied to an invitation from the Ontario Institute for Studies in Education of
the University of Toronto to participate in a survey on volunteers exploring the
extent to which volunteer contributions contribute value.
2. Julie attended the Barrie Association for Volunteer Administrators (BA V A)
meeting,
as well as their executive meeting.
3. The new canvas tote bags ordered by Julie started to be sold in March. Sales were
so successful another order for more bags had to be placed.
4. Joanne Frid of Grove Park Home for Seniors met with Julie to discuss the
Library's cafe operation.
5. A new volunteer started at the Cafe this month and a record-breaking 275 hours
have been logged this month.
6. The Volunteer page on the Library's Web site received 95 hits in March.
7. 23 volunteer hours were scheduled to assist the Library March Break programmes.
8. As of March 15\ Police Records Checks will be required for all volunteer
applicants wishing to participate in the Visiting Library Service. .
9. Two co-op students from St. Peters Secondary School have continued with their
placements at the Library.
V olunteer Hours
(March)
.
Cafe
Boutique
Collection (shelving)
Homework Help
March Break
Co-op Students
275 hours
149 hours
218 hours
30 hours
23 hours
90 hours
VIII BUILDING
Nothing to report.
PREPARED BY
A. Davis
DATE April 22, 2004
.
\()b-IO
{'CTIVITY REPORT FOR THE MONTH MARCH 2004 CURR PREV CURR
, SAME MTH
PREV YR MTH %+/- YTD YTD %+/-
1. CIRCULATION
ADUL T
a) Print 54,469 53,660 -1.49% 159,933 148,055 -7.43%
b) Non-print 24,045 25,326 5.33% 70,659 70,404 -0.36%
CHILDREN
a) Print 41 ,223 41,732 1.23% 115,315 110,267 -4.38%
b) Non-print 13,515 16,172 19.66% 34,277 40,110 17.02%
TOTAL CIRCULATION 133,252 136,890 2.73% 380,184 368,836 -2.98%
2. INTERLIBRARY LOAN
LENT 287 27 -90.59% 867 58 -93.31%
BORROWED 234 326 39.32% 692 883 27.60%
3. MEMBERSHIP 852 874 2.58% 2,554 2,419 -5.29%
TOTAL MEMBERSHIP 82,996 90,365 8.88% 82,996 90,365 9.14%
4. INFORMATION REQUESTS
a) Information Desk 1 3,898 3,802 -2.46% 10,897 10,184 -6.54 %
b) Information Desk 2 2,222 1,878 -15.48% 5,809 4,924 -15'.23%
c) Information Barrie 662 729 10.12% 2,105 1,845 -12.35%
TOTAL INFORMATION REQUESTS 6,782 6,409 -5.50% 18,811 16,953 -9.88%
~. COMMUNITY SERVICES
Programs & Tours
a) Adult 3 10 233.33% 6 34 466.67%
b) Children 47 45 -4.26% 143 145 1.40%
TOTAL PROGRAMS 50 55 10.00% 149 179 20.13%
Attendance
a) Adult 48 125 160.42% 80 345 331.25%
b) Children 1,626 1,731 6.46% 4,270 4,733 10.84%
TOTAL ATTENDANCE 1,674 1,856 10.87% 4,350 5,078 16.74%
6. PATRON COUNT 76,377 75,694 -0.89% 203,892 213,772 4.85%
7. LIBRARY CATALOGUE USE 115,961 127,493 9.94% 425,443 352,686 -17.10%
9. TECHNICAL SERVICES
New catalogued items
a) Adult print 858 813 -5.24% 3,367 3,884 15.35%
b) Children print 865 429 -50.40% 3,843 2,242 -41.66%
c) Adult non-print 184 151 -17.93% 984 709 -27.95%
d) Children non-print 194 107 -44.85% 809 526 -34.98%
Collection size 222,647 221,399 -0.56% 222,647 221,399 -0.56%
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Ontario
Constituency Offices:
o 14 Coldwater Road West
P.O. Box 2320
Orillia, Ontario L3V 6S2
Tel. (705) 326-3246
1-800-304-7341
Fax (705) 326-9579
o 482 Elizabeth Street
Midland, Ontario L4R ll8
Tel. (705) 526-8671
Fax (705) 526-8600
LEGISLATIVE ASSEMBLY
GARFIELD DUNLOP, M.P.P.
Simcoe North
May 6, 2004
Mayor J_ Neil Craig
Township of Oro-Medonte
148 Line 7 South, Box 100
Oro, Ontario LOL 2XO
Thank you for your letter dated April 8, 2004 regarding water source
protected and provincially mandated programs.
Thank you for voicing your support of the Nottawasaga Valley
Conservation Authority's resolution regarding their request for provincial
funding for mandated source water protection programs.
I appreciate you keeping me informed on the issues of concern to the
residents and Council of Oro-Medonte and want you to know that I too
fully support this resolution.
that you will continue to keep me up-to-date in the future.
GD/jj
o MAILING ADDRESS: Garfield Dunlop, M.P.P., Room 348, Legislative Building, Toronto ON M7A lA8 Fax (416) 325-9035
E-mail: gameld_dunlop@ontla.ola.org Website: www.gamelddunlopmpp.com
*
. -
THE CORPORATION OF THE
TOWN&fIIP
r!!J~Of7P6~
April 8, 2004
The Honourable Dalton McGuinty
Premier of Ontario
Queen's Park, Room 281
Main Legislative Building
Toronto, ON M7A 1A1
. Dear Premier McGuinty:
\0
148Line7S., Box 100
Oro, Ontario LOL 2XO
Phone (705) 487-2171
Fax (705) 487-0133
www.oro-medonte.ca
TheTownship of Oro-Medonte is currently a member ofthe Nottawasaga Valley Conservation
Authority. The Conservation Authority has solicited the Township's support of their request
that the Province continue to fully fund provincially mandated programs.
\ On behalf of Council of the Township, I would therefore respectfully request that you give
:avourable consideration to the Conservation Authority's request to fully fund the source water
protection and all other provincially mandated programs.
. Yours truly,
;l.~~
J. Neil Craig
Mayor
cc: Leona Dombrowsky, Minister of the Environment
Garfield Dun10p MPP, Simcoe North
Wayne Wilson, CAO/Secretary-Treasurer,
. Nottawasaga Valley Conservation Authority
Members of Council
Jennifer Zieleniewski,. CAO
Keith Mathieson, Director of Engineering and Environmental Services
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COUNCIL Prepared By:
EES2004-31 Keith Mathieson
Subject: Department:
Council
Oro-Medonte Wireless Engineering and
Network Proposal from Point Environmental Services
C. of W. to Point Broadband Date:
Mav 12, 2004
Motion # A.M. File #:
L04-13235
Date: Roll #:
BACKGROUND:
Mr. Sam Lowry of Point to Point Broadband located in Barrie, has been informed that their "Simcoe
County Fast Link Community Connectivity Project" did not receive the Federal funding originally
proposed to Council.
Mr. Lowry is proposing to develop the high speed wireless communication system within the
Township of Oro-Medonte, unfortunately in a somewhat smaller scale than the original federally-
funded project.
AL YSIS:
Point to Point Broadband would like to install towers at three (3) of the municipal water system
locations (Harbourwood, Moonstone and Sugarbush) and at their own site in Edgar, at this time.
Point to Point Broadband is estimating that with these additional four (4) sites, approximately 60% of
Oro-Medonte will be provided coverage.
Point to Point Broadband is prepared to waive the costs of monitoring the municipal well sites in
exchange for allowing the installation of towers at Moonstone, Harbourwood and Sugarbush, and the
existing well site, in the future, as they expand their network. This will eliminate costs of a Bell
Canada line at $58.00/month and answering service costs ranging from $30.00-$50.00/month.
<
Point to Point Broadband has also made a proposal to the Township to install the required
infrastructure at each of the municipal well sites to allow wireless communication at a cost of
$120.00/month, for each site, being paid for over a five year period. This would allow Township staff
the ability to monitor and download data from these sites at the Township office.
After five (5) years, when the costs of the infrastructure for the pumphouses have been paid for,
there will be a maintenance fee of only $40.00/month/site.
In the short term, the operating costs for each water system would increase between $20.00-
$30.00/month/site.
In the long term, this operating cost would decrease by $60.00-$80.00/month/site.
,II RECOMMENDATION(S):
t
1. THAT Report No. EES2004-31 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Share of Service Agreement with Point to Point
Broadband to allow the installation of communication towers at the Harbourwood, Sugarbush and
Medonte Hills pumphouse locations.
3. THAT Point to Point Broadband provides the Township of Oro-Medonte with alarm monitoring
services for all municipal water systems at no cost, as long as the communication towers are
located on municipal property.
4. THAT Point to Point Broadband supplies the necessary equipment to allow wireless '
communications for the eleven municipal water systems, as well as Lake Simcoe Regional
Airport, at a cost of $120.00/month/site, for five (5) years, and then a $40.00/month/site
maintenance fee thereafter.
5. AND THAT Point to Point Broadband be notified of Council's decision.
eith aieson
Director of Engineering and Environmental Services
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: COUNCIL Prepared By:
EES2004-32 Keith Mathieson
Subject: Department:
Council
Guildcrest Homes - Site Plan Engineering and
Agreement - Pt. Lot 11, Cone. Environmental Services
C.ofW. 1, E.P .R. Oro; PI. Road Date:
Allowance Between Lot 11 Mav 12,2004
Motion # and E. Con. 1, E.P.R. Oro, as R.M. File #:
Closed by By-law Oro 19441; L04-13621
Date: Pt. Lot E, Con. 1, E.P .R. Oro, Roll #:
as in R01319132, Being all of
PIN #58544-0029 (Lt) 010-001-00155
BACKGROUND:
Guildcrest Homes has submitted a Site Plan to place three (3) model modular homes at Hwy. #11
and Line 1 North to be used as a sales court.
LYSIS:
Guildcrest Homes' Site Plan was reviewed by the Site Plan Committee on April 23, 2004. The
required revisions have been made to the Site Plan, as per the Committee's recommendations.
Township staff has been circulated and have no concerns with the proposal.
M.T.O. has issued a Use Permit number, but has not yet issued the permit.
As Guildcrest Homes is the Tenant of this property, the Site Plan Agreement is between the Owner,
the Tenant, and the Township.
MENDATION S :
1. THAT Report No. EES2004-32 be received and adopted.
2. THAT the Township of Oro-Medonte enters into a Site Plan Agreement with 1182631 Ontario
Limited (Owner) and Guildcrest Homes (Tenant) to permit three (3) model modular homes to be
used as a sales court, upon receiving M.T.O. approval.
3: THAT the Clerk prepares a By-law for Council's consideration.
4. AND THAT the applicant be notified of Council's decision.
RegSUbm, itted
Keith Mathieson
Director of Engineering and Environmental Services
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
ADM2004-023 Council Jennifer Zieleniewski
Chief Administrative Officer
Subject: Department:
Council Provision of Easement to Bell Administration
Canada over Part of Lot 4,
C.ofW. Concession 1, being Parts 1 & Date:
2, 51R-32330, Township of May 19, 2004
Motion # Oro-Medonte R.M. File #:
Date: Roll #:
CKGROUND:
In July of 2003, Council authorized staff to proceed with the provision of an easement to Bell Canada
to erect a digital equipment cabinet on the subject lands. Council also required that Bell Canada be
responsible for landscape screening, fencing, legal and survey costs related to the easement, and
that the Township received compensation in the amount of $10,000.00 for the easement.
The Transfer of Easement agreement has been received from Bell Canada (Attachment #1), and
written agreement has been reached with respect to landscape screening, fencing and legal and
survey costs. Bell Canada has also agreed to the $10,000. compensation for the provision of the
easement.
Statutory authority to provide an easement to a telephone company is provided as part of the
Township's right to sell land under s. 268 of the Municipal Act, 2001. The Township is therefore
required, in accordance with By-law 2003-125- Sale of Land, to:
. Survey of the property (available in this instance)
. Appraisal of the property (excluded under the Act for easements granted to telephone
companies)
. Approval of compensation amount by Council (approval granted)
. Notice of the intended sale (grant of easement) in the newspaper
RECOMMENDATION S :
1. THAT Report ADM2004-023 be received and adopted.
2. THAT Parts 1 and 2, 51 R-32330 be declared surplus to the needs of the municipality for provision
of an easement to Bell Canada.
3. THAT staff be authorized to proceed with the transfer of easement.
Respectfully submitted,
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I
'I . ~ ~ .
h/f' "711U1rrl FN r (
ACKNOWLEDGEMENT AND DIRECTION
Page 1 of 4
TO:
Leon B. Carter
{insert lawyer's name}
AND TO:
COWAN & CARTER
{insert Firm name if applicable}
RE:
((Ii
easement part of Lot 4 Con:t parts 1 and 2 Plan 51 R-26154
{insert brief description of transaction}
This will confirm that:
. I/we have reviewed the information set out below, and that this information is accurate;
. You are authorized and directed to register electronically on my behalf the document(s) described in this
Acknowledgement and Direction as well as any other document(s) required to complete the transaction described
above;
. You are authorized and directed to enter into an escrow closing arrangement substantially in the form attached hereto as
Schedule "A" and I/we acknowledge that I/we shall be bound by the terms of that Agreement
. The effect of the electronic documents described in this ACknowledgement and Direction has been fully explained to
me/us and I/we understand that I/we are parties to and bound by the terms and provisions of these electronic
document(s) to the same extent as if I/we had signed these documents; and
. I/we are in fact parties named in the electronic documents described in this Acknowledgement and Direction and J/we
have not misrepresented our identities to you.
DESCRIPTION OF TRANSFER EASEMENT (tor the Transferor/s)):
I Properties
PIN
Description
Address
58553 - 0012 LT Estate/Qualifier Fee Simple Lt Conversion Qualified
PT LT 4 CON 1 EPR ORO PT 1 & 2, 51R26154;
BEING MORE PARTICULARLY DESCRIBED AS PARTS 1 AND 2 PLAN 51 R-32330 SfT
OR012857; ORO-MEDONTE
ORO-MEDONTE
EJ Add Easement
I Transferor(s)
Name
THE CORPORATION OF THE TOWNSHIP OF
ORO-MEDONTE
I, , have the authority to bind the corporation.
This document is not authorized under Power of Attorney by this party.
I Transferee(s)
Capacity
Share
Name
BELL CANADA
I Statements
Schedule: See Schedules
I Consideration
$ 10,000.00
\del -
ACKNOWLEDGEMENT AND DIRECTION
Page 2 of 4
day of
January
2004
Dated at
Ora
, this
Witness: (as to all signatures. if applicable)
THE CORPORATION OF THE TOWNSHIP OF
ORO-MEOONTE
\
\
InstLument Statement, 61
Page 3 of 4
SCHEDULE
968-C/E (04-03)
WHEREAS the Transferee is the owner in fee simple of those lands and premises (the
"Transferee's lands") being composed of Parts of Town Lots 5 and 6 on the North side
of Adelaide Street West according to the Plan of the Town of York and designated as
Parts 1 and 2, Plan 63R-545, City of Toronto.
WHEREAS the Transferor is the owner in fee simple of lands described as
Part of Lot 4 Concession 1 EPR being parts 1 and 2 Plan 51R-26154 Township of
Oro-Medonte County of Simcoe
THE TRANSFEROR grants and transfers to the Transferee, its successors and assigns
to be used and enjoyed as appurtenant to the Transferee's lands, a free and
unencumbered easement (the "Easement") in perpetuity upon, over, in, under and
across lands more particularly described in box 5 on Page 1 attached (the "Easement
Lands") :
1. the right to construct, operate, maintain, repair, replace, renew, or make
additions at all times to telecommunications facilities (the "Facilities") or any
part thereof forming part of continuous lines between the Transferee's lands and
other lands including, without limitation, all necessary buried cable and wires,
conduits, conduit structures, maintenance holes, appropriate foundations containing
all components connecting to the Transferee's network, underground vaults, cabinets,
grounding wells, markers, fixtures, equipment, and all appurtenances thereto,
provided that none of these Facilities shall be in excess of three metres in height.
2. the right of free and unimpeded access at all times to the Transferee, its
contractors, agents, employees, vehicles, equipment, and supplies to and over the
Easement Lands.
3. the right of free and unimpeded access at all times to the Easement Lands from
and over the Property or abutting road allowances or abutting rights of way for the
purpose of exercising the rights hereby granted.
4. the right to remove, trim, sever, or fell any obstructions such as trees, roots,
brush, stumps, boulders or rock encountered during the course of construction or
subsequent maintenance of the Facilities.
THE TRANSFEROR shall have the right to fully use and enjoy the Easement Lands
provided that without the prior written consent of the Transferee, such consent not
to be unreasonably withheld, the Transferor shall not place any buildings or other
structures or dig, drill, pave or excavate ~ithin the Easement Lands.
THE TRANSFEREE shall:
1. be responsible for any damage caused at any time by its agents or
employees to the Property. When practical, the Transferee,
after any of its activities, shall restore the Property
appropriately. The subsequent maintenance of the Property shall be the
responsibility of the Transferor.
2. indemnify and save the Transferor harmless from all actions, causes of
actions, suits, claims and demands of every nature and
kind whatsoever which may be made against the Transferor relating to
or arising out of the placement of the Facilities by the
Transferee and for which the Transferee, in law, is responsible.
3. be responsible for any portion of property taxes increased as a direct
result of this Easement and/or the Facilities.
4. ensure that the Facilities adhere to applicable government noise
regulations.
NOTWITHSTANDING any rule of law or equity and even though any of the Facilities
may become annexed or affixed to the Easement Lands, title to the Facilities shall
nevertheless remain in the Transferee.
THIS AGREEMENT including all rights, privileges, and benefits herein contained
shall extend to, be binding upon, and enure to the benefit of, the parties hereto
and their respective heirs, executors, administrators, successors, and assigns.
Instr;umerJt'Statement, 61
\
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Page 4 of 4
'.
THE TRANSFEREE, in the event it grants a release of Easement, may abandon the
Facilities annexed/affixed to the Easement Lands at its option.
TOWNSHIP OF ORO-MEDONTE
REPORT
Report No: ADM 2004-021 To: Council Prepared By: J. Zieleniewski
&
Ronald M Kolbe
Subject: Department:
Council Building and Planning
Septic Re- Inspection Department
C. of W. Program Date: May 18" 2004
Motion # R.M. File #:
Date: Roll #:
BACKGROUND:
During the 2004 budget deliberations Council authorized funds to increase the building department
compliment by one employee to enhance the Township's Environmental First Philosophy to provide
for a Township wide septic re-inspection program. Council also directed staff to investigate and
report back a suitable program for Oro-Medonte.
The purpose of the proposed re-inspection program is to identify and resolve hazards associated with
malfunctioning septic systems. The long-term goal of this program is to monitor septic systems,
prevent further contamination of our groundwater, and lakes, raising public awareness regarding the
relationship between water quality and septic systems.
There is an estimate of 7,891 households in Oro-Medonte with the majority of those properties on
private sewage systems. The undertaking of the program throughout the Township discounting the
Horseshoe Valley area and based on 500 inspections each year, it would take approximately 13.7
years.
The Lake Simcoe Region Conservation Authority, the Nottawasaga Conservation Authority and the
Severn Sound Association have previously indicated support for this type of a project.
Similar programs are currently underway in the neighbouring municipalities of Ramara, Georgian
Bay, Tiny, Severn and Archipelago. Program data has been requested and reviewed by the Director
of Building and Planning to assist the department in determining viable options for Oro-Medonte. The
results of these programs in other communities indicate that there is a public interest in protecting
public safety and the environment.
II ANALYSIS:
II
INTENT OF RE-INSPECTION PROGRAM
The purpose of a Township-wide re-inspection program is to initiate a pro-active approach to ensure
public safety and minimize detrimental impacts to our environment.
It is important to note that this program will follow provincial guidelines as set forth by the Ministry of
Environment and the Ministry of Municipal Affairs and Housing.
AUTHORITY ONTARIO BUILDING CODE (OBC)
The Ontario Building Code is a regulation made under the Building Code Act. The Code is essentially
a set of minimum provisions respecting the safety of buildings with reference to public health, fire
protection and structural sufficiency. The Building Code Act, 1997 regulates the construction,
operation and maintenance of on-site septic systems. The Act also provides regulatory powers that
may be used by enforcement agencies for the inspection of existing septic systems.
Section 15 of the BCA gives an inspector the right to inspect to determine whether a building (in this
case a sewage system) is safe.
PROGRAM
The program should include a notice to all residents that the Township is committed to conducting
ongoing inspections of existing sewage systems on every property within all geographic areas of Oro-
Medonte Township.
The notice will also include background information such as;
Effective April 1998, responsibilities with respect to on-site sewage systems that service properties
with a total daily design sewage flow-rate of 10,000 liters and less were transferred from the
Environmental Protection Act to the Building Code Act.
A sewage system is now defined as a building under the Building Code Act. Accordingly, if a
sewage system is discharging sewage into the natural environment or if it is not being properly
operated and maintained it is determined to be an unsafe building.
Should a system be found to be unsafe then the property owner shall be required to bring it into
compliance with the minimum standards of the Ontario Building Code.
Other means of communication will include advertisements in the local newspapers and information
posted on the Township web site.
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The areas to be inspected are prioritized as follows:
./ HIGH RISK - The residential zones around the lakeshore of Lake Simcoe and Bass Lake.
./ MODERATE RISK - Older existing subdivisions (20 - 25 years old).
./ LOW RISK - Areas of residential use grouped together.
There is NO proposed cost to the landowner for this re-inspection program unless remedial work is
required. (Note: Additional inspections or remedial work will require a building permit and the fees as
outlined in Schedule "C" of Township of Oro-Medonte By-Law NO.2001-113 "A By-law under the
building code act respecting permits and related matters".)
Procedures include file information searches followed by a non-invasive visual surface inspection of
the property. The property owner's assistance or attendance may be required if components of the
system cannot be identified. Property owners that are operating a deficient sewage system will
receive a deficiency letter or Order to Remedy an Unsafe Building.
The cooperation of the property owners will ensure that this program can be completed in a prompt
and efficient manner and help in providing continued enjoyment of a clean and healthy environment
It is recommended to Council that the Township initiate a septic re-inspection program to commence
in the month of July and that a competition be held for a building and by-law inspector.
COMMENDATION S :
1. THAT Report # ADM 2004-021 be received and adopted.
2. THAT the Township initiate a septic re-inspection program to commence in the month of July.
3. AND THAT a competition be held for a building and by-law inspector.
Respectfully submitted,
f~I1j!4
Ronald M. Kolbe, CBCO, AscT, MAATO
Director of Building/Planning Development
Respectfully submitted,
Jte~~~UP~~
CAO
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May 2, 2004
Attention: Mayor Craig and Council
f~ 11~
I rlECE1iiEtJ;
. MAY 4 20fN I
ORO"AfEDON
]QW![SHIP TI! /
----- /
As you may be aware the current stock of Kith'n Kin is now completely
sold out. Twenty-six years have passed since it was published and we now
have the opportunity to do a revised edition.
A revision would allow us to make corrections, and add new updated
genealogies. Numerous old photos have been collected and new historical
data could be recognized. By updating to the current generation of founding
families we have the opportunity to tap into a wider readinglbuying
population. Issues such as the Privacy Act would be dealt with prior to
publication.
The History Association has recently become aware that extensive work
has already been done. The public was asked for input through a series of
articles and advertisements. We have been fielding calls asking for possible
publication dates.
We the Oro-Medonte History Association would like you to consider
funding this worth while project. We feel that it would probably take at least
another two to three years to be ready for publishing.
Thank you for your attention to this issue and we look forward to your
response.
Sincerely,
I... .
c _
'c., (f ()_
_~,t_/,~--..<.. ~-'-c
.~
Sheila Kirkland, Chairperson
Oro-Medonte History Association
85/89/2804 23:06
5198889797
lOth May 2004
TOWNSHIP OF ORO-MEDONTE
MAYOR & COUNCIL
148 Line 7 South
Box 100, Oro
Ontario. LOL 2XO
vis: FAX
Attn: Jennifer Zieleniewski
Re: Zoning Bylaw for Lake Simcoe Regional Airport
Parking Requirements
t-'A!';t:.. 1::1l
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:--.......
WEATHERWISE
A V I :A T ION
P.O. BO)(38017
25G King Street North
Waterloo. Ontario N2J 4T9
Tel.: (&19) 888-9100
Fax: (519) 888-9797
www.weatherwise.com
We are writing to request a review of the Zoning Bylaw for tbe LSRA, specifically the parking provision of the Bylaw.
This provision in the Bylaw requires the following;
"1 parking space per 60 square meters of gross floor area"
We would like to request a revision to the parlcing requirements as follows:
The Zoning would break down the parking into 4 segments
1. Aircraft H'angar3ge/Storagc - 1 space per 200 sq. m.
2. Aircraft Operations (other than the above mentioned) - 1 space per 115 sq. m.
3. Industrial Developments
2.5 spaces per 100 sq.m. for l~ 1000 sq.m.
1 space perl 00 sq.m. for 1000 to 5000 sq.m.
4. Commercia]/Office Developments - 1 space per 60 sq. m.
We wouJd suggest 2 general provisions under this zoning:
1. for a minimum parking ratio of 1 space per 120 sq.m. with the exception of aircraft storage (ie. T-Hangars
Only).
2. Handicap parking ratio 1 per 100 parking spaces
We shall be pleased to meet with you or council should you like to discuss this furtheT. Otherwise, please do not
hesitate to call me directly with any questions at (519) 888-9100. We look forward to your early response.
SE AVIATION INCORPORATED
Pete Watcrs,
Managing Di~
00: LSRA c/o Mike Drumm
cc: Meridian Planning Consultants c/o Nick McDonald
.t- cc: r9jV() ,R./A /..,e /6/1 . ;J('PNI"'e,~
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
1 j ,
HOq - I
BY-LAW NO. 2004-052
A By-law to authorize the sale of surplus lands to Mr. Fred Ferrier (one foot
reserve between Birch Road and Part of Lot 1, Concession 14, and the one
foot reserve between Block B, Plan 1452 and Part of Lot 1, Concession 14,
(former Township of Oro), PIN # 58531-0493 (Lt), more particularly
described as Parts 1 and 2, Plan 51R-32720,
Township of Oro-Medonte, County of Simcoe).
WHEREAS Section 268 of the Municipal Act, 5.0. 2001, c.25, as amended, authorizes a
Council of a municipality to dispose of surplus land in accordance with the provisions of
a by-law passed by the Council, establishing procedures governing the sale of such
land;
AND WHEREAS Council passed By-law No. 2003-125 on the 26th day of November,
2003, being a By-law to govern the procedure for the sale of land within the Township
of Oro-Medonte, pursuant to Section 268 of the Municipal Act, 5.0. 2001, c.25, as
amended;
AND WHEREAS Council has previously caused notice to be given of its intention to sell
the lands described in Schedule "AU attached, in accordance with the requirements of
Section 268 of the Municipal Act, and the requirements set out in By-law 2003-125;
AND WHEREAS Council has determined that the said lands are not required for
municipal purposes, and has by resolution declared the lands designated as the one
foot reserve between Birch Road and Part of Lot 1, Concession 14, and the one foot
reserve between Block B, Plan 1452 and Part of Lot 1, Concession 14, (former Township
of Oro), PIN # 58531-0493 (Lt), more particularly described as Parts 1 and 2, Plan 51R-
32720, Township of Oro-Medonte, County of Simcoe, more particularly described in
Schedule "AU attached hereto, to be surplus to the municipality;
AND WHEREAS, Council has received no notice of objection to the proposed sale of
lands from any party;
AND WHEREAS pursuant to Section 268 of the Municipal Act, 5.0. 2001, c.25, as,
amended, the Clerk of the Township of Oro-Medonte did cause a Notice of the
proposed By-law to sell the lands designated as the one foot reserve between Birch
Road and Part of Lot 1, Concession 14, and the one foot reserve between Block B, Plan
1452 and Part of Lot 1, Concession 14, (former Township of Oro), PIN # 58531-0493
(Lt), more particularly described as Parts 1 and 2, Plan 51R-32720, Township of Oro-
Medonte, County of Simcoe, to be published in newspapers of local circulation;
AND WHEREAS the proposed By-law came before Council of The Corporation of the
Township of Oro-Medonte for consideration at its regular meeting on the 19th day of
May, 2004, and at that time no person objected to the proposed By-law nor claimed
that his/her land would be prejudicially affected.
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. Authorization of Sale - Council does hereby authorize the sale of the lands
designated as the one foot reserve between Birch Road and Part of Lot 1,
Concession 14, and the one foot reserve between Block B, Plan 1452 and Part of
Lot 1, Concession 14, (former Township of Oro), PIN # 58531-0493 (Lt), more
particularly described as Parts 1 and 2, Plan 51R-32720, Township of Oro-
Medonte, County of Simcoe, as described in Schedule "AU attached hereto, to the
abutting owner, Part Lot 1, Concession 14, (former Township of Oro), 87 Birch
Road, PIN # 58531-0101 (Lt), Fred Ferrier.
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2. Sale Price - In accordance with By-law 2003-125, Council hereby sets the safe
price for lands designated as the one foot reserve between Birch Road and Part
of Lot 1, Concession 14, and the one foot reserve between Block B, Plan 1452
and Part of Lot 1, Concession 14, (former Township of Oro), PIN # 58531-0493
(Lt), more particularly described as Parts 1 and 2, Plan 51R-32720, Township of
Oro-Medonte, County of Simcoe, at no cost other than those incurred by the
Township for legal, survey and advertising.
3. Execution of Documents - The Mayor and Clerk are hereby authorized to sign all
documents to carry out the intent of this By-law.
4. Clerk's Affidavit -Schedule "B" attached hereto and forming part of this By-law is
an Affidavit of Marilyn Pennycook, Clerk of The Corporation of the Township of
Oro-Medonte, setting out the procedures taken for the publishing of the said
Notice pursuant to the provisions of the Municipal Act.
BY-LAW READ A FIRST AND SECOND TIME THIS 19TH DAY OF MAY, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn pennycook
(), -,
Schedule "A"
to By-law No. 2004-052 for
The Corporation of the Township of Oro-Medonte
The one foot reserve between Birch Road and Part of Lot 1, Concession 14, and the one
foot reserve between Block B, Plan 1452 and Part of Lot 1, Concession 14, (former
Township of Ora), PIN # 58531-0493 (Lt), more particularly described as Parts 1 and 2,
Plan 51R-32720, Township of Oro-Medonte, County of Simcoe.
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Schedule "B"
to By-law 2004-052 for The Corporation of the Township of Oro-Medonte
PROVINCE OF ONTARIO, COUNTY OF SIMCOE,
IN THE MATTER of the sale of lands designated
as the one foot reserve between Birch Road
and Part of lot 1, Concession 14, and the one
foot reserve between Block B, Plan 1452 and
Part of Lot 1, Concession 14, (former Township
of Oro), PIN # 58531-0493 (It), more
particularly described as Parts 1 and 2, Plan
51R-32720, Township of Oro-Medonte, County
of Simcoe.
AFFIDAVIT
I, Marilyn Pennycook, of the Township of Oro-Medonte in the County of Simcoe, make
oath and say as follows:
1. The Deponent
I am the Clerk of The Corporation of the Township of Oro-Medonte, and as such
have knowledge of the facts hereinafter deposed of.
2. Publication
Pursuant to Section 268 of the Municipal Act, 5.0. 2001, c.25, and amendments
thereto, I did cause to be published in the Barrie Examiner, Midland Free Press
and Orillia Packet & Times, a newspaper of local circulation, a Notice of the
proposal by The Corporation of the Township of Oro-Medonteto pass a By-law
to sell lands designated asthe one foot reserve between Birch Road and Part of
Lot 1, Concession 14, and the one foot reserve between Block B, Plan 1452 and
Part of Lot 1, Concession 14, (former Township of Oro), PIN # 58531-0493 (Lt),
more particularly described as Parts 1 and 2, Plan 51R-32720, Township of Oro-
Medonte, County of Simcoe, described in the said Notice.
3. Copy of Notice
Attached to this my Affidavit as Exhibit "A" is a copy of the actual Notice as it
appeared in the Barrie Examiner, Midland Free Press and Orillia Packet & Times.
4. Date of Publication
A Notice of Sale of Lands was published on the 7th day of May, 2004.
5. Council Meeting
The proposed By-law came before the Municipal Council at its regular meeting on
the 19th day of May, 2004, and at that time, no person or persons made any
claim that his/her land would be prejudicially affected by the By-law.
SWORN before me at the Township
of Oro-Medonte, in the County of
Simcoe, this day of 2004.
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)
Marilyn Pennycook
A COMMISSIONER FOR TAKING AFFIDAVITS, ETC.
Exhibit "A" of Schedule B
of By-Law No. 2004-052
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t AND FURTHERT AKE NOTICE that t~ proposed By-law will come before the
t Council of The Corporation of the Township of Oro-Medont& at its regular
;." rnee~g to be held at the Council Chambers oAthe 19th day of May. 2004 at 7:00
i' o'clopkp.m. and at that time Council wiU hear in person or by his counsel,
I. soli~ or agent, any person who claims that his land will be prejudicially
! a:ffect6ci by the By-law.
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~t)A i~OA T THE TO\NNSHIPOF QRO...MEDONTE ThUS 5th DAY OF MAY 2004
~ 're.. '. 'i\:{\~'/~)",,\,'c,.<;>;;;. ..; ........ .
jot Marilyn PennYCOok, Clerk
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
NOTICE OF PROPOSED SALE OF SURPLUS'LANDS
TAKE NOTICE that The Corporation of the Township of Oro-Medonte proposes
to pass a By-lawrfOtthe sale of surplus lands inth(tTownship ofOro-Medonte,
County of Simcoe, more particularly described in Schedule-A" hereto.
SCHEDULE "A"
One foot reserve between Birch Road and Part of Lot 1, Concession 14, and the
one 'foot reserve between Block 8, Plan 1452 and Part of lot 1, Concession 14,
(fonner TownshipofOro), PIN #58531--0493 (Lt), more particulariy described as
PartS 1 and 2, Plan 51R-32720, Township of OnrMedonte, County of Simcoe.
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-053
Being a By-law to Enter into a Water Service Connection Agreement between
The Corporation of the Township of Oro-Medonte and Sam Raseta
WHEREAS the Municipal Act, 5.0., 2001, c.25, Section 11, authorizes the Council of a
Municipality by to pass a by-law respecting water distribution;
AND WHEREAS the Applicant has requested permission from the Municipality to connect
to a municipal water system (Warminster);
AND WHEREAS the Municipality is prepared to grant permission to connect to a municipal
water system (Warminster) upon certain terms and conditions;
NOW THEREFORE The Council of the Corporation of the Township of Oro-Medonte
enacts as follows:
J. That the Mayor and Clerk be authorized to execute the Water Service Connection
Agreement, shown as Schedule "A" attached hereto and forming part of this By-law.
2. That Schedule "A", attached hereto, forms part of this By-law.
3. That this By-law shall come into full force and effect on its final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 19th DAY OF MAY, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
2004.
DAY OF
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn pennycook
Schedule "A" to
By-Law No. 2004-053
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
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WATER SERVICE CONNECTION AGREEMENT
THIS Agreement made, in duplicate, this
day of
,2004.
BETWEEN:
SAM RASET A
Hereinafter referred to as the "Registered Owner"
and -
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter referred to as the "Municipality"
A description of the land affected by this Agreement is as follows:
9935 Hwy. #12
Part West Half of Lot 7, Concession 14
Township of Oro-Medonte
Roll #: 4346-020-004-17701-0000
The Municipality has entered into this Agreement on the day of
,2004.
The Registered Owner agrees to comply with all the terms and conditions as set out in
the Corporation of the Township of Oro-Medonte By-law No. 2004-024, being a By-law
to amend By-law No. 2003-025 (a By-law to regulate Municipal Water Systems within
the Township of Oro-Medonte); By-law No. 2004-32, being a By-Law to establish water
charges for the year 2004; and Schedule "A" Water Rates and Fee Schedule, attached
hereto.
The Registered Owner acknowledges and agrees that the Township of Oro-Medonte
does not guarantee water pressure and that either now or in the future, the Registered
Owner may be required to install and maintain equipment to satisfy pressure.
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Sam Raseta, Owner
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
J. Neil Craig, Mayor
Marilyn Pennycook, Clerk
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CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-024
Being a By-law to Amend By-law No. 2003-o2~, a By-law to Regulate Municipal
Water Systems within the Township of Oro-Medonte
WHEREAS CounciJ of the Township of Oro-Medontedid, on the 18th day of June, 2003,
enact By-law No. 2003-025 to regulate municipal water systems within the Township of
Oro-Medonte;
AND WHEREAS Council of the Corporation of the Township of Oro-Medonte deems it
desirable and necessary to amend By-law No. 2003-025;
AND WHEREAS By-law No. 2003-025 deems that watering of lawns or gardens, or the
filling of swimming pools, are not deemed to be domestic uses under the terms of the
By-law;
AND WHEREAS By-law No. 2003-025 authorizes the Director of Engineering and
Environmental Services to take all such action, as may be necessaty, to immediately
terminate the supply of water to any property served by the Municipal Water System;
NOW THEREFORE the Council of the Township of Oro-Medonte enacts as follows:
1. THAT Section 4 of By-law No. 2003-025 be amended by adding the following:
"4.5 No person shall, from a Municipal Water System, water or sprinkle, or
cause or permit the watering or sprinkling of any lawn, garden, tree, shrub
or other outdoor plant, or fill swimming pools, in the Township of Oro-
Medonte through a hose or other attachment except between the .hours of
7:00 p.m. - 11 :00 p.m. subject to the following:
a)
Owners or tenants of properties with a municipal address with an
even number are permitted to water lawns and gardens, or fill
swimming pools within the designated times, on even-numbered
days of the month;
Owners or tenants of properties with a municipal address with an
odd number are permitted to water lawns and gardens, or fill
sWimming pools within the designated times, on odd-numbered
days of the month;
Owners of newly seeded and/or sodded lawns, upon proof of
installation and subject to the approval of the Director of
Engineering and Environmental Services or his designate, may be
permitted to water their lawn for fourteen (14) consecutive days
regardless of the day designated under these water restrictions;
Owners of properties which have been sprayed for insects, upon
proof of such spraying and subject to the approval of the Director of
Engineering and Environmental Services or his designate, may be
permitted to water their lawn for seven (7) consecutive days
regardless of the day designated under these water restrictions.
b)
c)
d)
4.6 No person shall use water for lawn watering or any other similar purpose
when a total water ban order is in effect.
4.7 A total water ban order issued by the Township to suspend lawn watering
or other similar purpose shall remain in effect until it has been revoked by
the Director of Engineering and Environmental Services or his designate."
''.J .
2. THAT this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 17th day of March 2004.
By-law read a third time and finally passed this 17th day of March 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
c,
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LA W NO. 2004-32
BEING A BY-LAW TO ESTABLISH WATER CHARGES
FOR THE YEAR 2004
WHEREAS Section 11 ofthe Municipal Act, 2001, S.O. 2001, c, 25, as amended, provides
that a municipality may pass by-laws respecting water production, treatment and storage;
AND WHEREAS Section 391 ofthe Municipal Act, 2001, S.O. 2001, c. 25, as amended,
provides that a municipality may pass by-laws imposing charges on any class of person for
services or activities provided or done by or on behalf of it;
AND WHEREAS Section 398 of the Municipal Act, 2001, S,O. 2001, C. 25, as amended,
provides the Treasurer of a local municipality may add charges imposed by the municipality
under Part XII of the said Act to the tax roll for the property to which the public utility was
supplied and collect them in the same manner as municipal taxes;
AND WHEREAS the Council of The Corporation of the Township ofOro-Medonte deems
it necessary to pass a by-law to establish water charges for the year 2004;
NOW THEREFORE the Council of the Corporation of The Township ofOro-Medonte
enacts as follows:
I. DEFINITIONS
For the purpose of this by-law,
I.I."Municipal Water Area" shall mean a subdivision within The Corporation of the
Township ofOro-Medonte.
1.2."Municipal Water Systems" shall include all water works established within the
present Township of Oro-Medonte, and shall further include any present or future
extensions to the water works under any Act or under an agreement between the
Township or its predecessors, but shall not include any private water works which
have not been acquired, established, maintained oroperated by the Township or its
predecessors;
1.3,"Owner" shall mean the assessed owner(s) as identified on the Assessment Roll for
taxation purposes during the current year, as amended,
1.4. "Treasurer" shall mean the Treasurer of The Corporation of the Township of Oro-
Medonte.
1.5,"Unit" shall mean an assessed or assessable unit within a residential, commercial or
industrial building, and shall include an apartment located within a single family
dwelling which is serviced by the Township Water System, as permitted under the
applicable Zoning By-law.
1.6,"Water Works" means any works for the collection, production, treatment, storage,
supply and distribution of water, or any part of such works, but does not include
plumbing or other works to which the Ontario Building Code Act and its regulations
apply.
.1
BY-LAW NO. 2004-32 (cont'd.)
2. WATER CHARGES, BILLING AND COLLECTION
2.1.As soon as the water connection installation is approved by the Township Inspector,
he shall forthwith turn the water on for owner. The owner will then be charged at the
appropriate water rate, as per Schedule "A".
2.2. At the end of September each year, the duly authorized employee shall read, or cause
to be read, all meters connected to the Municipal Water System to determine the
amount of water used during the year.
2.3.The Treasurer shall calculate water charges to be assessed against each unit in a
Municipal Water Area, in accordance with the minimum quarterly charge and rates
per cubic meter as set out in Schedule "A" of this by-law.
2.4.The Treasurer shall, for each calendar quarter, issue bills to each unit based on the
applicable water charges. Water bills shall be due and payable not less that twenty-
one (21) days from the date of mailing.
2.5.Water payments shall be payable to The Corporation of the Township ofOro-
Medonte and may be paid during office hours in person or by mail at the Oro-
Medonte Adnlinistration Office, 148 Line 7 South, Box 100, Oro, On LOL 2XO,
or at most financial institutions. Water payments made at a financial institution
shall deemed to be paid on the date shown by the Teller's stamp on the bill stub.
The Township shall not be responsible for any applicable service charge payable
to the bank. Cheques only can be dropped at the drop boxes located at the
Administration Office and Moonstone Fire Hall.
2.6.The Treasurer shall impose a ten (10) percent late charge on all unpaid accounts on
the day after the due date.
2.7.If an account remains unpaid, the Township may collect amounts payable pursuant
to Section 398 of the Municipal Act, 2001, c. 25, as amended.
3. That this By-law shall take force and effect on January 1, 2004.
READ A FIRST AND SECOND TIME THIS 21st DAY OF APRIL, 2004.
READ A THIRD TIME AND FINALLY PASSED THIS 21 st DAY OF APRIL, 2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
~.~~
MA ~, J. NEIL CRAIG
1L,,~);. 'f.J
CLERK, MA YN PENNYi OOK
2
SCHEDULE "A"
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WATER RATES AND FEE SCHEDULE
BY-LAW NO. 2004-32
WATER RATES:
SHANTY BAY - M-66, M-71, M-696
METERED: RESIDENTIAL OR COMMERCIAL
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
HARBOURWOOD - M-118
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$575.00/Unit for twelve (12) Months
$143.75/Unit for three (3) Months
$575.00/Unit for twelve (12) Months
$ 143.75/Unit for three (3) Months
SUGARBUSH -M-8, M-9,M-30, M-31, M-367, M-368
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
CEDARBROOK - M-157
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
CANTERBURY - M-343
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$575.00/Unit for twelve (12) Months
$143.75/Unit for three (3) Months
$600.OO/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
$600.OO/Unit for twelve (12) Months
$150.00/Unit for three (3) Months
3
BY-LAW NO. 2004-32 (coot'd.)
MAPLEWOOD
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
$575,00/Unit for twelve (I 2) Months
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$143.75IUnit for three (3) Months
HORSESHOE HIGHLANDS - M-391, M-447, M-456
ZONE II
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
$575.00IUnit for twelve (12) Months
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$143.75IUnit for three (3)Months
CRAIGHURST - M-510
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
$575.00IUnit for twelve (12) Months
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$143.75IUnit for three (3) Months
W ARMINSTER - 309, M-I04, M-92
Based on twelve (12) month period
Minimum Rate
Up to 365 Cubic Meters
$575.00IUnit for twelve (12) Months
Based on a three (3) month period
Minimum Rate
Up to 90 Cubic Meters
$143.75/Unit for three (3) Month Period
SURCHARGE BASED ON TWELVE (12) MONTH PERIOD FOR ALL METERED
SYSTEMS EXCEPT CANTERBURY & CEDARBROOK
366-545 Cubic Meters
546 + Cubic Meters
$1.8I1Cubic Meter
$1.97/Cubic Meter
SURCHARGE BASED ON TWELVE (12) MONTH PERIOD FOR CANTERBURY
& CEDARBROOK
366-545 Cubic Meters
546 + Cubic Meters
$1.89/Cubic Meter
$2.05/Cubic Meter
4
BY-LAW NO. 2004-32 (coot'd.)
FLA T RATE: RESIDENTIAL
MEDONTE HILLS -1650, M-29, M-174
Based on twelve (12) month period
Flat Rate
Based on three (3) month period
Flat Rate
\lD\rJ
$575.00/Unit for twelve (12) Months
$143.75/Unit for three (3) Month Period
ROBINCREST - M-123, M-I01, BACHLY, MOONSTONE PER SCHEDULE "A"
BY-LAW 2002-132
Based on twelve (12) month period
Flat Rate
Based on three (3) month period
Flat Rate
SCHOOLS
Flat Rate
HORSESHOE - ORO 1587
Based on twelve (12) month period
Flat Rate
Based on three (3) month period
Flat Rate
$575.00/Unit for twelve (12) Months
$143.75/Unit for three (3) Month Period
$ 18.00/ClassroomlMonth for twelve (12)
Months
$575.00/Unit for twelve (12) Months
$143.75/Unit for three (3) Month Period
Flat Rate
HORSESHOE - Medoote 1531, M-I0, M-ll, M-23
$575.00/Unit for twelve (12) Months
Based on three (3) month period
Flat Rate
PINE RIDGE SKI CLUB
Flat Rate ( 6 units)
Flat Rate Commercial
MISCELLANEOUS FEES:
CONNECTION FEE INSPECTION
DISCONNECTION AND
RECONNECTlON CHARGE
$143.75/Unit for three (3) Month Period
$3,450.00 for twelve (12) Months
$ 862.50 for three (3) Month Period
$200.00
$ 50.00 Each
5
11cL c..
CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-054
Being a By-Law to Amend By-Law No. 2003-083, A By-Law to Appoint Building
Inspectors/By-law Enforcement Officers
WHEREAS the Building Code Act, S.O. 1992, Chapter c.23, provides that Councils
shall by By-law appoint such inspectors as are necessary for the purposes of the
enforcement of this Act;
AND WHEREAS the Municipal Act, S.O. 2001, c. 25, Section 224, as amended,
provides that the role of Council is to ensure that administrative practices are in place to
implement the decisions of Council;
AND WHEREAS the Council of the Corporation of the Township of Oro-Medonte did,
on the 13th day of August, 2003, enact By-law No. 2003-083 to appoint employees of
the Corporation as Building Inspectors/Bylaw Enforcement Officers;
does now find it expedient to appoint Building Inspectors/By-law Enforcement Officers
to implement the decisions of Council;
NOW THEREFORE, the Council of the Corporation of the Township of Oro-Medonte
enacts as follows:
1. That Section 1 of By-law No. 2003-083 be amended to:
a) delete: Paul Eenhoorn, Naythan Nunes; and
b) add: Nick Varias, Rick Bullick, Joe Casey
2. That this By-law shall come into force and take effect on its final passing thereof.
By-law read a first and second time this 19th day of May, 2004.
By-law read a third time and finally passed this
day of
,2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
MAYOR, J. NEIL CRAIG
CLERK, MARILYN PENNYCOOK
\led - I
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-056
A By-law to Authorize the Execution of a Site Plan Control Agreement
between The Corporation of the Township of Oro-Medonte, and
1182631 Ontario Limited (Owner) and Guildcrest Homes (Tenant)
described as lands as follows:
PI. Lot 11, Cone. 1, E.P.R. Oro; PI. Road Allowance Between
Lot 11 and E. Con. 1, E.P.R. Oro, as Closed by By-Law Oro 19441;
PI. Lot E, Con. 1, E.P.R. Oro, as in R01319132
Being all of PIN # 58544-0029 (Lt), Roll # 4346-010-001-00155-0000,
Township of Oro-Medonte
WHEREAS authority to enter into Site Plan Control Agreements is provided for in
Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Gouncil
deems it necessary to enter into a Site Plan Control Agreement on the lands described
herein;
AND WHEREAS By-Law No. 94-149, a By-Law to Designate Parts of the Township as
Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte,
pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended;
AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control,
pursuant to By-Law No. 94-149;
NOW THEREFORE the Council of the Township of Oro-Medonte hereby enacts as
follows:
1. THAT the Township enter into the Site Plan Control Agreement attached hereto as
Appendix "A", on lands described on the attached Schedule "A";
2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control
Agreement on behalf of the Corporation of the Township of Oro-Medonte;
3. THAT the attached Appendix "A" and Schedules "A, B, C and D" shall form part of
this By-Law;
4. THAT this By-Law shall take effect on the final passing thereof.
BY-LAW READ A FIRST AND SECOND TIME THIS 19TH DAY OF MAY, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS
DAY OF
,2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neif Craig
Clerk, Marilyn Pennycook
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APPENDIX" A"
SITE PLAN AGREEMENT
- between -
1182631 ONTARIO LIMITED
(OWNER)
- and -
GUILDCREST HOMES
(TENANT)
- and -
THE CORPORATION OF THE
TOWNSHIP OF ORO-MEDONTE
DESCRIPTION OF LANDS
Pt. Lot 11, Conc. 1, E.P.R. Oro; Pt. Road Allowance Between
Lot 11 and E. Con. 1, E.P.R. Oro, as Closed by By-law Oro 19441;
Pt. Lot E, Con. 1, E.P.R. Oro, as in R01319132
Being all of PIN #58544-0029 (Lt)
Roll # 4346-010-001-00155-0000
TOWNSHIP OF ORO-MEDONTE
COUNTY OF SIMCOE
May, 2004
By-Law No. 2004- 056
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 1 0
Schedule "A"
Schedule "B"
Schedule "C"
Schedule "0"
Schedule "E"
THE TOWNSHIP OF ORO-MEDONTE
SITE PLAN AGREEMENT
TABLE OF CONTENTS
Covenants by the OwnerfTenant
Covenants by the Township
Development Restrictions
Development Changes
Security
Compliance
Co-operation
Binding Effect
Severability of Clauses
Save Harmless
SCHEDULES
Legal Description of Lands
Site Plan
Deeds and Easements to be Conveyed
Itemized Estimate of Cost of Construction
Standard Township Letter of Credit
2
d--3
SITE PLAN CONTROL AGREEMENT
This Agreement made, in quadruplicate, this day of
accordance with Section 41 of the Planninq Act.
2004, in
BETWEEN:
1182631 ONTARIO LIMITED
Hereinafter called the "Owner"
PARTY OF THE FIRST PART
-and-
GUILDCREST HOMES
Hereinafter called the "Tenant"
PARTY OF THE SECOND PART
-and-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Hereinafter called the "Township"
PARTY OF THE THIRD PART
WHEREAS the Tenant has applied to the Township of Oro-Medonte to permit three (3)
model modular homes to be used as a sales court on lands described in Schedule "A",
attached hereto;
AND WHEREAS the Township has enacted a By-law to provide for the designation of the
lands as a "Site Plan Control Area";
AND WHEREAS the Tenant intends to develop the lands in accordance with the Site
Plan attached hereto as Schedule "B";
NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual
covenants hereinafter contained, the parties hereto hereby covenant and agree as
follows:
3
\~d -5
1. COVENANTS BY THE OWNERlTENANT
The Owner covenants and agrees as follows:
a) The Owner owns the subject lands described in Schedule "A", attached hereto,
and has provided the Township with a Registered Deed containing the legal
description of the subject lands.
b) This Agreement may be registered against title to these subject lands and shall
take priority over any subsequent registrations against the title to the subject lands.
c) No work shall be performed on the lands, nor any use made of the subject lands
with respect to the proposed development, except in conformity with all the
provisions of this Agreement.
d) The Tenant shall, prior to the execution of this Agreement, obtain all necessary
permits and approvals from the Township and from all Ministries and Agencies,
including, but not limited to, the County of Simcoe.
e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes
and charges related to obtaining the approval of these lands for the intended use.
f) The Tenant shall pay a refundable deposit for such reasonable costs as may be
involved to the Township in having its Solicitor, Engineer, Planner and staff,
perform any work in connection with this Agreement, including the preparation,
drafting, execution, and registration of this Agreement. The Tenant acknowledges
and agrees that the Tenant shall be responsible for the cost of performance of all
the Owner'sIT enant's obligations hereunder, unless the context otherwise requires.
Every provision of this Agreement, by which the Ownerffenant is obligated in any
way, shall be deemed to include the words "at the expense of the Ownerffenant",
unless specifically stated otherwise. The refundable deposit for expenses and
actual cost shall be $1,000.00. The Tenant shall replenish the refundable deposit,
to its full amount, when the expenses and actual costs are submitted by the
Township.
g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges
and Easements, or other documents required by Schedule "C", as well as
certification from the Owner's Solicitor that the Transfer/Deeds and Easements
shall provide the Township with good title, free and clear from all encumbrances.
2. COVENANTS BY THE TOWNSHIP
The Township covenants and agrees as follows:
a) That the Township has enacted a By-law to permit three (3) model modular homes
to be used as a sales court described on the Site Plan.
b) That the Township agrees that subject to compliance by the Ownerffenant with all
relevant Municipal By-laws and Provincial Statutes and Regulations, the
Ownerffenant may proceed to develop the subject lands, as indicated on the Site
Plan attached hereto as Schedule "B", subject to the development restrictions
contained herein.
3. DEVELOPMENT RESTRICTIONS
The Parties hereto acknowledge and agree that any use of the subject lands by the
Ownerff en ant shall be on and subject to the following terms and conditions:
4
a) Site Plan
The use and development of the subject lands shall be in accordance with
and as set out on the Site Plan, attached hereto as Schedule "B".
b) Liqhtinq
All lighting systems installed outside, such as floodlights, shall be directed
away from any adjacent residential use and/or roadway, not to cause
interference in any way.
c) Parkinq Areas and Drivewavs
All parking areas and driveways shall be constructed, in conformity with
Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario
Building Code Regulation #419/86, and such parking areas, loading and
access areas shall be kept free and clear of snow and ice and kept
adequately drained. All entrances shall be constructed, as in Schedule "B",
attached. The Tenant agrees to obtain all necessary approvals from the
Ministry of Transportation, County of Simcoe and Township of Oro-
Medonte.
d) Outside Storaqe
No outside storage shall be permitted between any buildings on the
premises and any street. Any other outside storage shall be contained in
the fenced compound, as identified on Schedule "B".
e) Garbaqe Storage
The Tenant agrees to provide suitable storage areas for garbage and
waste, as shown on the Site Plan, and to install and maintain litter
containers in and around development on the lands. All metal scrap and
associated refuse contained in the fenced compound shall be removed on a
weekly basis.
f) Landscaping
The Tenant shall complete all landscaping and landscaped areas shown on
the Site Plan, attached as Schedule "B", as soon as weather permits, and
all grading and sodding required, according to any Engineering drawings
submitted, shall be done on all lawn areas.
g) Erosion and Siltation Control
The Tenant must take all necessary precautions to prevent erosion and
sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and
downstream prior to and during construction. The Tenant agrees to
maintain all erosion and siltation control devices in good repair until
vegetative cover has been successfully established.
4. DEVELOPMENT CHANGES
The parties acknowledge and agree that there shall be no changes to this Agreement or
the Schedules attached hereto, unless and until such changes have been approved by all
Parties. It is the intention of the parties that material amendments to this Agreement be
properly recorded. Such amendments may take the form of a registered Amending
Agreement, an unregistered Agreement, exchange of correspondence, memorandum of
Confirmation, or notations on Engineering Drawings. The nature of such record of
amendment shall depend on circumstances.
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5. SECURITY
Prior to signing the Agreement, the Owner will deposit with the Treasurer of the
Township, to cover the faithful performance of the obligations of the Owner arising under
this Agreement, including but not limited to the construction of the works and services
identified in Schedule "D" to this Agreement (the "said Work"), the following securities:
a) Cash in the amount of one hundred percent (100%) of the estimated cost of the
said work, as approved by the Township Engineer and Township Council, or:
b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with
the requirements of Schedule "E", with an automatic renewal clause in the amount
of one hundred percent (100%) of the estimated costs of the said works, and as
approved by the Township Engineer. The Letter of Credit shall be for a minimum
guaranteed period of one (1) year, or such time as the Township decides, and
shall be renewed automatically, as necessary, thirty (30) days prior to expiration.
c) The Township reserves the right to accept or reject any of these altemative
methods of providing securities. Prior to depositing the securities, the Owner's
Engineer shall submit an estimate of the cost of the works to the Township
Engineer for approval. When the cost estimate has been approved, it will be set
out in Schedule "D" of this Agreement and will become the basis for the limits of
the securities.
d) Any Letter of Credit or security filed with the Township is based upon the estimated
cost of completing the various matters prescribed by this Agreement. However, all
Letters of Credit and Security received by the Township may be used as security
for any item or any other matter which, under the terms of this Agreement, is the
responsibility of the Owner, including without limiting the generality of the
foregoing, payment of engineering, legal, planning or other costs incurred by the
Township, which are the responsibility of the Owner, under the terms of this
Agreement.
e) Upon written notification by the Owner's agent, certifying that all required works
for which the Letter of Credit was submitted have been completed in accordance
with the plans submitted and upon confirmation by the Township or its agent that
the Owner's obligations under this Agreement have been completed, the
Township will return said Letter of Credit.
f) If in the event of default of the Owner under any ofthe provisions of this
Agreement, it becomes necessary for the Township to realize on its security or
deposits, then the Township shall give, by registered mail, twenty-one (21) day's
notice, its intent to draw down on the security or deposit.
6. COMPLIANCE
Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in
addition to and without prejudice to any security or other guarantee given on behalf of the
Tenant for the performance of its covenants and agreements herein, and upon default on
the part of the Owner/Tenant hereunder, the Township shall, in addition to any other
remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal
Act, R.S.O. 1980, Chapter 302, as amended.
7. CO-OPERATION
The Owner consents to the registration of this Agreement by the Township, upon the title
of the subject lands, at the expense of the Tenant and agrees to execute such further and
other documents, consents or applications, as required, for the purpose of securing
registration and giving effect to the provisions of this Agreement.
6
8. BINDING EFFECT
This Agreement, and everything contained herein, shall be binding upon the successors
and assigns of the Parties hereto, and upon the lands described in Schedule "A",
attached hereto, such Schedule being a legal description of the lands, and it is further
agreed that this Agreement shall be prepared, approved and registered on title.
9. SEVERABILITY OF CLAUSES
Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be
declared by a Court of competent jurisdiction to be invalid, the same shall not affect the
validity of the Agreement as a whole or any part thereof, other than the provision so
declared to be invalid.
1 O. SAVE HARMLESS
The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save
harmless, the Township from and against any and all claims, suits, actions and demands
whatsoever, which may arise either directly or indirectly by reason of any work or service
performed by the Township, its servants or sub-contractors in order to complete the work
or services required to be completed under this Agreement, provided the subject matter
of such action, suits, claims or demands was not caused intentionally or through gross
negligence on the part of the Township, its servants or agents or sub-contractors.
IN WITNESS WHEREOF, the Parties hereunto have affixed their respective seals
under the hands of their proper officers duly authorized in that behalf.
SIGNED, SEALED AND DELIVERED )
) David McKee
) Has the Authority to Bind the Corporation
)
)
!TenLQ~~
) Deirdre Lennon
) Has the Authority to Bind the Corporation
)
)
) The Corporation of the
) Township of Oro-Medonte
)
) per:
)
)
)
) J. Neil Craig, Mayor
)
)
)
) Marilyn Pennycook, Clerk
)
7
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SCHEDULE" A"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and 1182631 Ontario
Limited (Owner) and Guildcrest Homes (Tenant)
LEGAL DESCRIPTION OF LANDS
Pt. Lot 11, Cone. 1, E.P.R. Oro; Pt. Road Allowance between Lot 11 and E. Con. 1,
E.P.R. Oro, as closed by By-law Oro 19441; Pt. Lot E, Con. 1, E.P.R. Oro, as in
R01319132, being all of PIN #58544-0029 (Lt), Township of Oro-Medonte, County
of Simcoe, Roll # 4346-010-001-00155-0000
8
NOTE:
SITE PLAN
SCHEDULE"B"
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and 1182631 Ontario
Limited (Owner) and Guildcrest Homes (Tenant)
Site Plan is not in a registerable form and is available from the Township of Oro-Medonte.
Prepared by C. C. Tatham and Associates Ltd. dated April, 2004.
9
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SCHEDULE "C"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and 1182631 Ontario
limited (Owner) and Guildcrest Homes (Tenant)
DEEDS AND EASEMENTS TO BE CONVEYED
All title documents shall be properly drawn and executed by the parties, with the
appropriate Lot or Block Number inserted in the description of the document, and the
registered Plan Number shall be left blank, to be inserted by the Solicitors for the
parties after the Plan is registered and a Plan Number assigned.
The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the
cost of preparation, execution and registration thereof, shall be bome by the Owner.
All documents to be registered, shall be prior approved by the Solicitor for the
Township.
The following land and easement shall be conveyed:
1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP
N/A
2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP
NIA
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SCHEDULE "D"
NOTE:
It is understood and agreed that this Schedule forms part of the Site Plan
Agreement between the Township of Oro-Medonte and 1182631 Ontario
Limited (Owner) and Guildcrest Homes (Tenant)
ITEMIZED ESTIMATE OF COST OF CONSTRUCTION
1.
ITEMIZE CONSTRUCTION ESTIMATE
AMOUNT
2.
LETTERS OF CREDIT
AMOUNT
$1,000.00
refundable deposit
Letter of Credit to be provided by the Owner
to ensure completion of all works required
under the terms of this Agreement, as noted
in Sections 1 f) and 5 herein.
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THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
BY-LAW NO. 2004-055
BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL
MEETING HELD ON WEDNESDAY, MAY 19, 2004.
THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
HEREBY ENACTS AS FOLLOWS:
1. THAT the action of the Council at its Council Meeting held on Wednesday,
May 19, 2004, and in respect to each Motion, Resolution and other actions
passed and taken by the Council at its said Meeting is, except where prior
approval of the Ontario Municipal Board is required, hereby adopted, ratified and
confirmed.
2. THAT the Mayor and the proper Officials of the Township are hereby authorized
and directed to do all things necessary to give effect to the said action or to
obtain approvals where required and to execute all documents as may be
necessary on behalf of the Council of the Corporation of the Township of Oro-
Medonte. And, the Clerk is hereby authorized and directed to affix,the corporate
seal to all said documents.
BY-LAW READ A FIRST AND SECOND TIME THIS 19'h DAY OF MAY, 2004.
BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 19'h DAY OF MAY,
2004.
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
Mayor, J. Neil Craig
Clerk, Marilyn Pennycook