07 16 2003 COW Agenda
,
TOWNSHIP OF ORO-MEDONTE
COMMITTEE OF THE WHOLE MEETING AGENDA
DATE: WEDNESDAY, JULY 16, 2003
TIME: 9:00 a.m.
ROBINSON ROOM
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1. NOTICE OF ADDITIONS TO AGENDA
2. ADOPTION OF THE AGENDA
3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE
THEREOF: - "IN ACCORDANCE WITH THE ACT"
4. RECEIPT OF ACCOUNTS:
a) Statement of Accounts for the month of June, 2003.
5. DEPUTATIONS:
None.
6. CORRESPONDENCE:
a) Simcoe County District School Board, correspondence re: June 25,2003 Meeting
Highlights, Update 15.
b) Orillia Public Library Board, minutes of May 28, 2003 meeting.
c) Barrie Public Library Board, minutes of April 24, 2003 meeting.
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d) Lake Simcoe Region Conservation Authority, minutes of Board of Director's meeting
No. BOD-05-03, May 23, 2003.
e) Lake Simcoe Regional Airport, minutes of Annual General Meeting of May 15, 2003.
f) Lake Simcoe Regional Airport Commission, minutes of May 15, 2003 meeting.
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g) Gayle Wood, Chair, Lake Simcoe Environmental Management Strategy Steering
Committee, correspondence dated June 23,2003 re: LSEMS III Year End Report for
2002 (copy available in Clerk's office for review),
,
h) Correspondence Received re: Comprehensive Amendments to Oro-Medonte Official
Plan.
Ray Duhamel, Director of Operations & Senior Planner, Jones Consulting Group
Ltd. (1 pg, dated June 24,2003),
Kris Menzies, President, PK Menzies Planning & Development (1 pg, dated June
26,2003 re: Boundary Adjustments),
Kris Menzies, President, PK Menzies Planning & Development (2 pgs. dated June
27, 2003 re: Horseshoe Resort),
Ian Rowe, Burgar, Rowe LLP (2 pgs. dated July 7,2003),
Don Hanney, Burl's Creek Family Event Park (1 pg. dated July 4,2003),
Bengt Schumacher (1 pg. dated June 30,2003),
Dino and Yula Sardelis (4 pgs. received July 8,2003 [2 pg., Itr. including 2 pg
memo]),
.(
i) Janis Butler & Walter Bachinski, correspondence dated June 30, 2003 re: Proposed
Temporary Use By-law, Concession 3, West Part Lot 11 (formerly within the Township
of Oro), File P-149/03 (John Graham).
j) Elizabeth and Graydon May, correspondence received June 30, 2003 re: card of
appreciation.
k) Diana Gerrard, correspondence received July 7,2003 re: Plan 626 Public Promenade.
I) Rob Cuthbert, President, Barrillia Park Ratepayers Association, correspondence
received July 8, 2003 re: June 28, 2003 AGM meeting.
m) Bonnie Reynolds, Secretary/Treasurer, Waverley Monument Committee,
correspondence dated June 12, 2003 re: Annual Memorial Service, Soldier's
Monument, Waverley, September 14, 2003.
n) E. Dryden, correspondence dated June 20,2003 re: Ground Water Protection & The
Oro Moraine.
0) Shanti Beelen, correspondence received June 24,2003 re: Line 10 North.
.....
p) Township of Severn, correspondence dated July 4,2003 re: Boundary Road
Agreement.
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7. FINANCE, ADMINISTRATION AND FIRE:
a) Citizen of the Year Committee, minutes of July 7,2003 meeting.
b) Oro-Medonte Recreation Advisory Committee, minutes of June 16, 2003 meeting.
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c) Report No. ADM 2003-19, REVISED, Marilyn Pennycook, Clerk, re: Proclamation
Policy (deferred from June 25,2003 Committee of the Whole meeting).
d) Report No. ADM 2003-035, Harold Daynard, Manager of Information Technology, re:
Server Hardware & Upgrades.
e) Jennifer Zieleniewski, CAO, discussion re: Plaque for Oro African Church,
f) Report No. FD 2003-08, Paul Eenhoorn, Fire Chief, re: Monthly Fire Report for May,
2003.
g) Report No. ADM 2003-36, Marilyn Pennycook, Clerk, re: Election 2003 Method of
Voting.
8. PUBLIC WORKS:
a) Report No. 2003-07, Jerry Ball, Public Works Superintendent, re: 24 Hours of Adrenalin
Mountain Bike Festival, August 15,16 and 17,2003 - Hardwood Hills.
9. ENGINEERING & ENVIRONMENTAL SERVICES:
None.
10. BUILDING, PLANNING AND DEVELOPMENT:
a) Report No. BD 2003-10, Rob Kolbe, Director of Building/Planning, re: Martine and
George Pepler Kennel Application.
b) Report No. BD 2003-11, Ron Kolbe, Director of Building/Planning, re: Building Report-
June, 2003.
11.IN-CAMERA:
a) Jennifer Zieleniewski, CAO, re: Personnel Matter (Hanney - CMX).
b) Jennifer Zieleniewski, CAO, re: Legal Matter (Plan 1291).
c) Jennifer Zieleniewski, CAO, re: Personnel Matter.
d) Jennifer Zieleniewski, CAO, re: Legal Matter (Hillway).
e) Jennifer Zieleniewski, CAO, re: Legal Matter (Pallets North).
f) Jennifer Zieleniewski, CAO, re: Property Matter (Edgar Occupational Centre)
3
g) Jennifer Zieleniewski, CAO, re: Personnel Matter
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h) Jennifer Zieleniewski, CAO; Keith Mathieson, Director of Engineering and
Environmental Services, re: Property Matter (Lots 89 & 90, Plan 51 M-367).
12. ADJOURNMENT:
-<
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ADDENDUM
COMMITTEE OF THE WHOLE MEETING
Wednesday, July 16, 2003
6. CORRESPONDENCE:
.
q) The Corporation of the Township of Springwater, correspondence received July 11,
2003 re: Notice of a Public Meeting Concerning a Proposed Amendment to the
Former Township of Medonte Zoning By-Law No. 1990-22 As Amended, Part of
Lots 48 & 49, Concession 1, Part 1, RP 51 R-19304, 2333 Cassell Drive, Roll No.
020001 022000000.
r) Correspondence dated July 8,2003 re: Permit 6/03, Lot #2 Martinbrook Crescent,
Veenstra Subdivision Located on the 2 Line of Oro.
s) Tanya Pallopson, Rudy & Associates Ltd. correspondence dated July 4,2003 re:
Rodgers Property, Northwest Part of Lot 26, Concession 3,
7. FINANCE, ADMINISTRATION AND FIRE:
h) Report No. PR 2003-09, Chris Carter, Recreation Co-ordinator, re: Bell Canada
Request for an Easement over Part of Parts 1 & 2, Lot 4, Concession 1, To Erect a
Digital Equipment Cabinet.
i) Jennifer Zieleniewski, CAO, discussion re: Holding Provisions on Unassumed Roads.
j) Jennifer Zieleniewski, CAO, discussion re: Washroom Facilities, Shanty Bay.
k) Chris Carter, Recreation Co-ordinator, re: Draft Application for Grant (June 25, 2003
Committee of the Whole).
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Please post and distribute
SCDSB Update 15 - June 25, 2003
Simcoe County District School Board meeting highlights
1170 Highway 26, Midhurst ON LOL 1XO (705) 728-7570
Presentation to Student Trustees
Chairperson Mary Anne Wilson presented
Student Trustees Patrick Jang of Barrie Central
and Cheryl Kemsley of Collingwood Collegiate
with a plaque and honorarium in memory of
former Trustee Roy Edwards, a dedicated local
advocate for education who served as a school
board trustee from 1949 to 1994. The students
were thanked for their contributions and new
perspectives throughout the year and in
particular for their work in launching a new
Student Senate for SCDSB students.
School Administrator Transfers and
Appointments
Secondary Administrators (Aug. 25, 2003)
Principal Transfers
· Atkinson, Russ, Bradford DHS to Collingwood
CI.
· Grudzien, Paul, Penetanguishene SS to Twin
Lakes SS.
· Hawkins, Craig, Elmvale DHS to Barrie Central
CI.
· Hope, Wayne, Collingwood CI to Barrie North
CI.
Principal Appointments
· Baker, Doug, Twin Lakes SS to Bradford DHS.
· Hoover, Randy, ODCVI to Elmvale DHS.
· St. Amant, Gisela, Park Street CI to
Penetanguishene SS.
Vice-Principal Transfers
· Beresford, Lori, Barrie North CI to ODCVI.
· Boddy, Frank, Nantyr Shores SS to Barrie North
CI.
· Hayward, Joan, Innisdale SS to Banting
Memorial HS
· Kuehr, Linda, Eastview SS to Nantyr Shores SS.
· McWatters, Luke, to Eastview SS.
· Schneider, Michael, Willow Landing ES to
lnnisdale SS.
Vice-Principal Appointments
· Abram, Mike, Bear Creek SS to Park Street CI.
· Barakauskas, Dana, external to Barrie Central
CI.
· McPhail, Tracy, Nantyr Shores SS to lnnisdale
SS.
· Samis, Chris, Stayner CI to Bear Creek SS.
. Stickland, Norm, ODCVI to Twin Lakes SS.
Principal Transfer (Secondment).
. O'Halloran, Lorraine, Barrie North CI to
Principal, Student Pathways for Success.
Elementary Administrators (Aug.25, 2003)
Vice-Principal Appointments
. Bursztyn, Elaine, Forest Hill ES to Minesing
Central PS.
. Clinton, Natalie, Ernest Cumberland ES to
Ernest Cumberland ES (effective Aug. 18).
. Kirk, Judy, Hillcrest PS (Barrie) to Hillcrest PS
(Orillia).
. Leishman, Eileen, Orchard Park PS to David H.
Church PS.
Collective Agreements Ratified
The Board and elementary teachers ratified a
new collective agreement on June 23. The
Board and secondary teachers ratified a new
collective agreement on June 25. Details are
included in news releases posted on the Board's
Web site www.scdsb.on.ca.
2003-2004 Budget Approved
Trustees approved an operating expenditure
budget of$361,390,870 and a capital
expenditure budget of $26,000,500. In addition
to projected grants, reserves in the amount of
$6,490,020 were transferred to meet the
legislated requirement to submit a balanced
budget. The approved net operating expenditure
budget for 2003-2004 represents an increase of
6.5 % over the amended operating expenditure
budget for 2002-2003.
Trustees also approved a motion to write a letter
that encourages the Ministry of Education to
continue the full implementation of Dr.
Mordechai Rozanski's recommendations. Dr.
Rozanski led the Education Equality Task Force
which conducted a review of Ontario's public
education funding formula.
Transfers from Reserves
The reserve transfers consist of the following
components:
. $3,524,570 from Special Education Reserve
. $567,350 from Early Literacy Reserve
. $1,190,100 from Classroom Reserve
. $1,208,000 from General Reserve
CONTINUED ON PAGE 2
Meeting agendas, reports and updates are posted to the Board's Web site at www.scdsb.on.ca.
Information: Communications Officer, (705) 734-6363, ext. 241.
Please post and distribute
SCDSB UPDATE 15 - JUNE 25/03 - P.2
B d
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ud1!et, continue ... Funding Process
Projected operating expenditures Boards receive grants through the funding
2003-2004 model administered by the Ministry of
Pro!!rams Total
Classroom Cate!!ories Education. Grants are allocated to various
Classroom Teachers $184,641,000 spending categories and are further controlled
Supply Teachers 6,816,500 through four funding envelopes:
Teacher Assistants 17,912,200 . Funding for education in the classroom must
Texts & Class Supplies 9,984,650 be used in the classroom categories as
Computers 5,050,130 defined by the Ministry. For example,
Professionals & Para-Prof 8,090,320 classroom funding cannot be used to meet
Library & Guidance 5,718,700 transportation, administrative or utility
Staff Development 2,047,960 costs.
Tuition Fees (961,860) Funding for special education must be used
Sub-Total 239,299,600 .
Non-Classroom Catepories only for special education. Unspent grants
Preparation Time 25,802,300 are carried forward to future years in a
Principals & Vice-Principals 17,351,800 special education reserve.
Department Heads 557,300 . Boards must not spend more on
School Secretaries 8,764,550 administrative staff and governance than
School Administration 1,811,050 what student-focused funding provides,
Teacher Consultants 3,130,900 including flexibility funding.
Board Administration 11,589,060
School Operations 36,604,220 . Funding for new schools or additions and
Continuing Education 838,570 for major repairs to schools must be used
T ransportati on 15,641,520 only for those purposes.
Sub- Total 122.091.270 Highlights
Total Operating 361,390,870 Mark Valcic, Superintendent of Business
Expenditures Services, noted that the budget for 2003-2004
Financed bv Ministrv Grants & Reserves meets an legislated requirements. The 2003-
Foundation 205,450,650 2004 budget includes:
Foundation - Local Priorities 10,435,650 . Reserve transfers to address transitional
Small School 71,860 financing of the Instructional Computer
Language 6,176,890 Program, Early Literacy programming, and
Teacher Compensation 15,122,250 temporary additional vice-principal support
Special Ed - SEPP A 21,612,440 for 2003-2004.
Special Ed - ISA 1,2,3 25,800,000 . Additions in a variety of areas stemming
Special Ed - ISA 4 1,199,850 from 2003-2004 system action plans, as wen
Learning Opp - Demographic 1,315,060
Learning Opp - Students at 1,026,120 as additions relating to: the development of
Risk system curriculum guidelines; increased
Learning Opp - Early 1,742,800 support to address English as a Second
Literacy Language programs; transportation for Co-
Learning Opp - Remedial 375,170 op students; reinstatement of budget to
Continuing Education 1,812,040 address rising energy costs; increasing legal
Transportation 16,159,640 costs; school secretarial complement;
School Operations 34,981,490 differentiated staffing; character education
Board Administration 11,438,120 programming; technology required for the
Declining Enrolment 816,190 next phase of wide-area network utilization,
OMERS Contribution (635,370) including video conferencing; and staff
Savings positions to support curriculum, Information
Transfers from Reserves 6,490,020 Services, and Planning.
Total Operatin1!Grants 361,390.870
Sumlus (Shortfall) 0 CONTINUED ON PAGE 3
Meeting agendas, reports and updates are posted to the Board's Web site at www.scdsb.on.ca.
Information: Communications Officer, (705) 734-6363, ext. 241.
Please post and distribute
SCDSB UPDATE 15 _ JUNE 25103 _ P.3 Per Pupil Amount (SEPPA) grant allocation. As
a result, significant enhancements to the
delivery of special education programs and
services will be implemented in 2003-2004.
Facility Operations
The Board will establish a separate energy
stabilization fund within the working fund
reserve. This fund will allow the Board to
budget any unused dollars allocated to address
energy costs to reserves for future assistance
with energy cost fluctuations. $1.2M of the
Local Priorities Amount provided by the
government will be allocated to Facility
Operations. Even with this assistance and
despite significant reductions in maintenance,
Facility Operations spending will exceed grant
allocation by approximately $287,000.
Additional Budget Notes
The Simcoe County District School Board will
receive approximately $400,000 of school
renewal funding in 2003-2004. The SCDSB has
four schools deemed prohibitive to repair and
will receive approximately $1.3M in 2003-2004
to address this situation. Additional dollars may
be allocated by the province based on school
inspections that will be completed by the end of
2003.
A significant issue affecting the 2003-2004
funding level is the impact of secondary school
reform. The enrollment decline is anticipated to
be 5.1 %. After accounting for an offset of
anticipated elementary and secondary areas of
growth, there is an expected overall decline in
enrollment of approximately 0.7%. The
financial impact is a loss of grants of
approximately $5M.
Appreciation to Budget Staff
The Board expressed gratitude to
Superintendent Mark Valcic, Manager of
Budget Glen Cunningham and the staff of the
Budget Department and Business Services for
their extensive efforts and time commitment in
preparing and finalizing the 2003-2004 budget.
Budget, continued....
. A new component in the learning
opportunities grant entitled Students at Risk.
This funding will be used to provide
programs and resources supporting grades
7-12 literacy and numeracy acquisition, as
well as teacher and administrator training in
adolescent literacy and numeracy
acquisition and program pathways.
School Basic Budgets
School Basic Budget allocations amount to
approximately $5M for elementary and $3.5M
for secondary. These amounts are
complemented by approximately $1.3M and
$1.2M respectively in county-based funds.
Elementar
$101.49
Per u il amount
Per school
o to 300 Average Daily Enrollment
(ADE)
301 to 500 ADE
501 + ADE
$12,475
$8,000
$5,500
Allowance for Twinned Schools
ArdtrealCumberland Beach PS
Nottawasaga/Creemore PS
Waubaushene ES
Allowance per French as a Second
Language (FSL) pupil
Allowance per Extended French as a
Second Language (EFSL) pupil
Allowance per Native as a Second
Lan ua e NSL u il
$4,000
$2,000
$2,000
$30
$49
$30
Secondar Schools
Per u il amount
$190.18
$25,000
$30
$3,875
Per school
Special Education
Funds for Special Education have been
increased from the amended 2002-2003 budget
levels by approximately $13M, resulting in a
budget for Special Education that totals
$54,207,750 for 2003-2004. This increase is
directly related to the results of the Intensive
Support Amount validation process and to the
incremental increases to the Special Education
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CONTINUED ON PAGE 4
Meeting agendas, reports and updates are posted to the Board's Web site at www.scdsb.on.ca.
Information: Communications Officer, (705) 734-6363, ext. 241.
~~
Please post and distribute
SCDSB UPDATE 15 _ JUNE 25/03 _ P.4 Extended Health Plan, benefit level for hearing
aids.
Special Education Plan Approved
Trustees approved the 2003-2004 Special
Education Plan. This Plan will be submitted for
review to the Ministry of Education by July 31,
2003. The approved plan will be posted to the
Board's Web site: www.scdsb.on.ca.
The Plan incorporates findings from a system
review of the Board's Special Education
programs and services in the 2002-2003 school
year.
The Board's Special Education Advisory
Committee provided feedback as the Plan was
developed and a range of recommendations
from this Committee are addressed in the Plan.
On June 16, members of SEAC defeated a
motion to support the Plan and provided 17
motions for consideration by the Board. A
summary of the staff response to these motions
was provided.
Special Education Advisory Committee
In accordance with Ontario Regulation 464/97,
trustees approved a motion to have the Board's
Special Education Advisory Committee
participate in an orientation soon after the
appointment of members and their alternates.
Special Education Appeal Board Decision
The Board agreed with the placement decision
made by the Identification, Placement and
Review Committee as confirmed by the Special
Education Appeal Board convened on June 20,
2003.
Interim Attendance Areas
The Board approved new interim attendance
area changes effective September 2003.
Elementary schools designated as interim for the
identified new housing developments include
Goodfellow, Assikinack and Allandale Heights.
Insurance Plan Changes
Trustees approved insurance plan changes as
recommended in the report of the Insurance
Trustee Liaison Committee meeting held June
19. These changes relate to long-term disability
benefits for secondary teachers and, under the
Lease Renewals
The Board authorized renewal of a lease for the
Barrie Central Collegiate Young Parents'
Program and the Barrie Central Collegiate
Alternative Learning Program.
Revisions to Elementary P A Days in 2003-
2004 School Year Calendar
Trustees approved revising the 2003-2004
School Year Calendar. The revisions change
the following Professional Activity days at the
elementary level:
. September 22 is changed to November 3
. November 28 remains the same.
. January 30 changes to February 20.
All other previously approved dates, including
Secondary Professional Activity days, remain
UNCHANGED.
Here is a summary of the revised Simcoe County
District School Board school year calendar for
2003-2004:
. Professional Activity (P A) days for all
schools - June 25
. PA Days for elementary - Nov. 3, Nov. 28,
Feb. 20
. P A Days for secondary - Jan. 29, Jan. 30,
June 24
. Secondary school evaluation days - Jan. 22,
23,26,27,28; June 17, 18,21,22,23
. School Holidays - March 12, June 28, 29,
30
. Labour Day - Sept. 1
. Thanksgiving Day - October 13
. Christmas Break - Dec. 22 to Jan. 2
. Mid-winter Break - March 15-19
. Good Friday - April 9
. Easter Monday - April 12
. Victoria Day - May 24
An updated calendar will be e-mailed to the
system and posted on the Board's Web site.
'"
CONTINUED ON PAGE 5
Meeting agendas, reports and updates are posted to the Board's Web site at www.scdsb.on.ca.
Information: Communications Officer, (705) 734-6363, ext. 241.
Please post and distribute
SCDSB UPDATE 15 - JUNE 25/03 - P.5
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Tender Report
Trustees awarded a tender relating to a new
primary feeder system (main electrical power
cable) at Banting Memorial High School. The
tender was submitted by Independent High
V oltage Ltd., Courtice, Ontario, in the amount
of$146,350, excluding GST.
Trustee Information
· Trustee Jim Mackay presented the following
motion for consideration at the August
Board meeting: That the Board approve
busing for the 2003-2004 school year for
students in the Tyndale Road-Coxmill Road
and Tollendal Mill Road - east of Coxmill
Road - attending Algonquin Ridge
Elementary School.
· Trustee Nancy Halbert requested that a
representative of the Simcoe County Student
Transportation Consortium attend a future
meeting to provide information about the
Consortium and to review its budget related
to multiple bus runs and staggered start
times in elementary and secondary schools.
· Vice-Chairperson Diane Bell commended
the DARE programs offered by local police
services at schools throughout the county.
The programs encourage students to remain
drug-free. Completion of the program is
celebrated with special graduation
ceremomes.
· Chairperson Mary Anne Wilson noted that
many graduation ceremonies are taking
place throughout Simcoe County this week.
In particular, she commented about the
positive experience of attending the
ceremony held at the Collingwood Adult
Learning Centre.
Next Meetings
Education Development Charge By-law Joint
Public Meeting - Mon., August 25, 2003, 7 pm
at the Simcoe Muskoka Catholic District School
Board administrative offices, Alliance Blvd.,
Barrie.
Board - Wed., August 27, 2003, 7:30 pm.
Meeting agendas, reports and updates are posted to the Board's Web site at www.scdsb.on.ca.
Information: Communications Officer, (705) 734-6363, ext. 241.
Gl\) - \
ORILLIA PUBLIC LIBRARY BOARD
MINUTES
MAY 28. 200::1
A regular meeting of the library board was held in the Children's Services Department of
the Library commencing at 7:05 p.m.
PRESENT - BOARD -C. Dowd, Chair; J. Swartz, Vice-Chair; R. Fountain; J. Francis;
M. Hill; F. Kreisz; B. Stanton
- STAFF - M. Saddy, Chief Executive Officer
S. Campbell, Director of Children's Services
D. Rowe, Director of Technical Services
T. Chatten, Recorder
ABSENT - A.M. Alexander; K. McLaughlin
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF-None
CONSENT AGENDA
MOTION #2003:26
Moved by J. Francis, seconded by M. Hill that the consent agenda of the May 28,2003
meeting be adopted. CARRIED
BUSINESS ARISING FROM THE MINUTES
The Chair expressed thanks to all those who attended the City Council presentation of
the Building Steering Committee Report.
The next session of the Haycock teleconference will be held October 16, 2003 from 6-7
p.m. Board members were strongly advised to attend these sessions as this is likely to
be the approach taken for future board meetings and general direction.
REPORT OF FRIENDS OF THE LIBRARY
The Friends met Monday May 26. F. Kreisz distributed a report to the board for their
review and extended the thanks of the Friends to the staff for their support and
assistance with past fundraising projects.
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REPORT OF BOARD REPRESENTATIVE TO SOLS
C. Dowd attended the SOLS meeting held Saturday April 26 at the Ramara Public
Library. She distributed a report for board members to review. Discussion arose about
other libraries offering candidates for the upcoming municipal election the opportunity
to come to libraries and meet with members of the public.
MOTION #2003:27
Moved by J. Swartz, seconded by F. Kreisz that the Orillia Public Library Board extend
invitations to candidates in the 2003 municipal election to meet with the public at our
facility. CARRIED
C. Dowd also spoke of the new library built in Clearview where several members of the
community volunteered their professional services in order to expedite the building
project.
REPORT OF THE CEO
M. Saddy reported on several benefit changes for the staff.
MOTION #2003:28
Moved by B. Stanton, seconded by J. Francis that the following vacation entitlement
policies be changed to:
# 523.01 Non-professional staff be granted 5 weeks vacation after 17 years of
continuous service.
#525.01
Professional staffbe granted 5 weeks vacation after 17 years of continuous
service. CARRIED
MOTION #2003:29
Moved by M. Hill, seconded by B. Stanton that in accordance with Policy #578 the
managers will receive a $200 benefit for vision care effective July 1, 2003. CARRIED
MOTION #2003:30
Moved by R. Fountain, seconded by M. Hill that the following policy be inserted in the
Health Insurance and Benefits section of the Policy Manual:
# 579 The employees of the Ori1lia Public Library in the OMERS Pension Plan
who retire having attained the age of 55 will be able to elect to have the
OriIlia Public Library pay for coverage of drugs until the age of 65.
CARRIED
REPORT OF BOARD COMMITTEES AND REPRESENTATIVES
Finance - A meeting held with Bob Ripley, City Treasurer regarding the Library's
reserve funds confirms that these funds as outlined in detail in the report do belong to
the Library. This report fulfills the Library's obligation to investigate the reserve funds
as requested by City Council.
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MOTION #2003:31
Moved by J. Swartz, seconded by F. Kreisz that the OriIlia Public Library Board accepts
the Reserve Fund Report of April 30, 2003 and authorizes a presentation to City Council
on its findings. CARRIED
Building Steering Committee - Lobbying Subcommittee - Contact should be made with
City Councilors to see if they have any other questions for the Building Steering
Committee. A brochure answering frequently asked questions is still being finalized for
those who would like more information.
April 28 Special Board Meeting Minutes -
MOTION #2003:32
Moved by J. Swartz, seconded by R. Fountain that:
The motion accepting the minutes of April 28, 2003 be rescinded;
And that the paragraph following Motion #2003:25 in the board minutes of April
28, 2003 be removed;
And that the amended minutes of April 28, 2003 be approved.
CARRIED
Board attendance at the presentation to City Council on June 9, 2003 regarding the
reserve funds would be appreciated by anyone who could attend.
NEW BUSINESS
Art Loan -
MOTION #2003:33
Moved by M. Hill, seconded by R. Fountain that the OriIlia Public Library Board agree
in principle to lent Northern Village by Franklin Carmichael to the National Gallery of
Canada for a North American tour in 2006 - 2007 on the assumption that satisfactory
arrangements for transportation and insurance are made. CARRIED
Adjournment at 7:53 p.m. moved by J. Swartz.
BOARD CHAIR
CHIEF EXECUTIVE OFFICE
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REPORT OF THE DIRECTOR OF CHILDREN'S
AND AUDIO VISUAL SERVICES
Reference
Reference Questions:
May 2003
May 2002
431
444
The number of reference questions answered by Children's Services staff was
down by three per cent in May of this year over May of 2002.
Computer use continues to grow with a ten per cent increase in use from May of
2002.
Group Visits
May was a very busy month for group visits; we had eight visits from the grade
one and senior kindergarten classes from Harriet Todd as well as a visit from a
Simcare day care group.
Staff and Volunteers
Nora Golysniak, an Early Childhood Education student from Georgian College,
completed a four week placement. Nora led the Tales for Twos program and the
Preschool Stories program as well as helping out with the preparation for the
Summer Reader's Club.
We were successful in obtaining a half and half grant to hire a student to help
with the Summer Reader's Club through the federal government's Summer
Career Placement program.
Lee attended the Simcoe County Health Unit program "Good for Life".
Programs
A new session of Book Babies, Tales for Twos, Preschool Stories and the
Caregiver Storytime began the first week of May. All of the programs were fully
registered.
Saturday Explorers finished on May 3 and preparation began for the Summer
Reader's Club.
We are once again participating in the TO sponsored Summer Reading Program.
This summer the theme is 20,000 Reads Under the Sea. Children's Services
staff is busy preparing for the Summer Reader's Club,
Publicitv and Outreach
Elmo and Bumper, our library fish, are in need of a new home. The Children's
Services staff decided to raise money to give the fish a bigger home where they
would be much happier. Many generous donations have been forthcoming and
we are certain we will have enough money raised to buy the fish a new home
before the end of the summer.
Michelle was invited to tell stories at Guthrie School as part of their Literacy
Celebration open house. Michelle had a fun time telling a number of stories to
parents and children.
I was invited to be a celebrity reader as part of Guardian Angels Catholic
School's Celebration of Literacy on Wednesday May 4. I read one of my favorite
books (I Stink) to two groups of parents and children.
~'b~5
~b - \.0
MONTHLY REPORT
DIRECTOR OF INFORMATION SERVICES
MAY 2003
Michelle's Book Club has been well received. The books The Lost Garden and
the Life of Pi were discussed. They have decided to call themselves the Book
Worms and have solid plans in place for next September and October.
Jayne's program in May consisted of a presentation by Monica Frim on the
Secrets of the Lakes (Simcoe and Couchiching). It was attended by forty people.
Jayne is going to spend the summer planning new events for the fall and already
has a number in place. So due to the efforts of these two dedicated staff
members, the library has been much more visible to the community and new
library members have been brought in.
The Community Development Corporation is pursuing a method to create a
community portal similar to what OSCOR envisioned, but at less cost. It would
include community and business information for Orillia and surrounding
townships. A Jobs Fair to introduce apprenticeship training as an alternative to
high school grads was held in May. I missed the June meeting as I was on
holidays.
In an attempt to solve the problem integrating the Newspaper Index from dBase
IV into Microsoft Access, I took 2 courses in Access offered at Georgian.
Discussions with a private programmer have taken place to obtain an estimate
from him as to programming costs associated with the conversion. A report will
be prepared by this company for June.
Lynn Lockhart was required to do jury duty for the first two weeks of the month,
but luckily the case was not a protracted one.
Gail Ward continues to contribute to the Building Steering Committee on behalf
of the department and her overtime spent in this area is much appreciated.
I had a meeting with GEAC concerning a program they sell which would allow
patrons to book their own Internet computers, allow staff to book computers
remotely and provide the statistics that we complete manually at present.
Although it would save staff a great deal of time and making the booking
mechanism much more efficient, we could not afford the price, even with the
reductions.
REFERENCE QUESTIONS:
Reference queries were down by 121 questions this month. The end to Sunday hours
does not factor into the decrease because the figures compare May 2002 to May 2003.
Six of the questions received were via e-mail.
USE OF ONLINE PRODUCTS:
EbscoHost was accessed 287 times this month. As a new service, I have been able to
obtain statistics for CBCA and the Newspaper database, Figures for these seem very
low (a total of 4 in the month), which demonstrates how important it is to have a license
to mount the database on the Internet and how this enhances usage. I will investigate
pricing for expanded licensing for next years budget.
INTERNET USAGE:
Internet bookings were up by seventeen per cent to 1963 for May and Heather taught
108 people during the month.
USAGE OF WEB SITE AND FROST PAPERS:
There were 2391 visits to our web site during May. Because I was on holidays at the
end of May, I could not pull off the May stats for the Frost Pages; they will accumulate
with the June figure.
VOLUNTEER HOURS:
Our volunteers have logged 403 hours this month, up five percent over figures for last
year at this time. Now that the Volunteer Policy is in place, Jayne has been interviewing
new candidates and screening them for various tasks.
NEWSPAPER INDEX:
Lynn Lockhart indexed 1432 news items and 107 births deaths or marriages during the
month. We have been having some problems with the program. She has been working
on converting it to Access. It seems that the program, written in 1986, is becoming tired
and needs to be up-dated.
COMMUNITY OUTREACH:
Materials were gathered for 17 shut-ins for the month of May.
INTERLIBRARY lOANS:
Materials borrowed and loaned for the month were up again. Items borrowed from other
libraries numbered 166 and items loaned to other libraries numbered 161.
GOVERNMENT DOCUMENTS and VERTICAL FilES:
Jennifer added 44 gov docs this month, along with 81 pamphlets and 15 annual reports,
107 outdated items were withdrawn. I wrote an article on our depository status to
increase awareness of the collection and what it offers to the public.
~b-l
G \rJ-~
Technical Services Report
May 2003
Administration
We held our annual spring book sale as part of the Great Garage Sale May
23 and 24. As usual, the weather was great on Friday and almost torrential
Saturday, when the sidewalk sale was cancelled. We moved our books into
the lobby and the bottom of the ramp, and did business indoors. Total sale
for the 2 days was about $645. Much thanks goes to volunteer Nazrul Islam
who helped out most of Saturday.
Systems
We received and installed the new Dell PCs we ordered in April. Now most of
the staff have up-to-date computers, with e-mail access, common software
MS Office, XP Professional) etc.
Circulation
The library introduced a new amenity for users in May. We purchased a
dosen plastic shopping baskets, so our patrons no longer need to wrestle
with armloads of books. Having a basket to use might induce some peop Ie
to borrow more materials as well.
Technical Processing
Kelly Smith fininshed sorting out the McNaughton and Baker & Taylor
leased books we had in the collection, and returned over 300 of them.
3
MINUTES FOR BARRIE PUBLIC LIBRARY BOARD
\..oc- \
TIME:
7:30 p.m.
DATE:
Thursday, April 24, 2003
LOCATION: Consumer's Gas Board Room
PRESENT: LPlatt (Chair), W.Porter, M.Sherman, T.Blain, W.Fraser (arrived 8:10pm),
A.Eadie (left the meeting at 8:38pm), V.DeCecco, A.Davis, J.Ross (Recorder)
ABSENT: C.Virgo, L.McClean
1. Call to Order
The meeting was called to order at 7:34pm.
2. Confirmation of Agenda
The agenda was confirmed with the addition of Item 10.1 "SOLS Trustee Meeting".
3. Conflict ofInterest
None.
4. Mi.nutes of Meeting
4.1 Minutes of Board Meeting #03-03 dated Thursday, March 27, 2003
, .
#03-14
DECECCO-PORTER
THAT the Minutes of Board Meeting #03-03 dated Thursday, March 27, 20(n be
adopted. CARRIED.
4.2 Minutes ofIn-Camera Board Meeting #IC03-01 dated Thursday, March 27, 2003
#03-15
DECECCO-PORTER
THAT the Minutes of In-Camera Board Meeting #IC03-01 dated Thursday,
March 27, 2003 be adopted. CARRIED.
5. Business Arising
5.1 Review Mission Statement
The proposed mission statement prepared by Administration was reviewed. Several
additional suggestions were submitted and discussed. This item will be added to next
Planning Committee agenda to prepare a revised statement.
4
\ic-~
.
5.2 Teleconference
The next OLBA Teleconference on Board Development will be held on May 15
from 6-7pm. All Board Members are invited to attend.
6. Report ofthe Chair
Copies of the Advance dated April 23, 2003, which includes the survey, were distributed
to all Board Members. The Board wished to pass along congratulations to the
Development Officer for the hard work involved in putting the survey together.
On March 31, 2002, the Chair made a presentation to General Committee concerning the
composition of the library board.
7. Committee Reports
7.1 Financial Statements for February 2003
#03-16
PORTER-DECECCO
THAT the Financial Statements for March 2003 and the expenditures amounting to
$255,272.81 be approved. CARRIED.
7.2 Finance Committee Minutes #03-01 dated Tuesday, April 15, 2003
#03-17
DECECCO-PORTER
THAT the Minutes for Finance Committee Meeting #03-01 dated
Tuesday, April 15, 2003 be received. CARRIED.
Auditor's Financial Statements for 2002 were distributed at the meeting.
7.3 Community Development Minutes #03-02 dated Tuesday, April 15, 2003
#03-18
EADIE - BLAIN
THAT the Minutes for Community Development Meeting #03-02 dated Tuesday,'
April 15, 2003 be received. CARRIED.
#03-19
FRASER - SHERMAN
THAT in recognition of assistance from the Barrie-Huronia Rotary Club to Barrie
Public Library, ten per cent of any profit from the Dragon Boat Festival 2003 be
donated to the Barrie-Huronia Rotary Club. CARRlED.
7.4
5
Planning Committee Minutes #03-03 dated Wednesday, April 16, 2003
~C-)
#03-20
BLAIN - SHERMAN
THAT the Minutes of Planning Committee Meeting #03-03 dated
Wednesday, April 16, 2003 be received. CARRIED.
8. Director of Library Services Report for March
The report was discussed.
A question was asked about Barrie Public Library's position on Internet filtering. BPL
does not filter Internet usage as it makes some information unavailable to users and would
not support its policy on Intellectual Freedom. A report on Internet Filtering was
distributed at the meeting.
9. New Business
None.
10. Other Business
10.1 SOLS Trustee Meeting
W.Porter will be attending an aLBA session at Rama Public Library on Saturday, April
16.
11. Committee Meeting Dates
Planning Committee - Thursday, May 15 at 7pm
in the Consumers Gas Board Room
Community Development - Wednesday, June 4 at 6:30pm
in the Consumers Gas Board Room
12. Date of Next Board Meeting
Thursday, May 22, 2003 at 7:30 p.m. in the Consumers Gas Board Room
13. Adjournment
a,t. 9:20pm was made by T.Bla' .
"
CHM.R
1~ '
, ,...-:""....1:;',
,J;; ......--1 / <Y'",. ~
DIRECTOR'S REPORT
~c-l\
May 22, 2003 for April, 2003
I PERSONNEL
1. April 2nd, the Director interviewed for the Manager, Electronic Services. The position
was offered but turned down by the applicant.
2. April 4th, the entire Management Team attended a "True Colours" management
workshop delivered by the City Human Resources Department. This opportunity was
brought about by the partnership that now exists between the City's Personnel
Department and the Library.
3. April 9th, the Director met with the Mayor and Jim Taylor as well as Tom Lowry of
the Toronto United Church Council in order to discuss the possibility of a joint
venture involving City land and United Church land. The venture would look to
build a joint facility to include senior condominiums, a new style multi-use church
and public library. The library and city hall would be a separate building. The site
involves land given to the City on the condition that development takes place by
2009. The Church's land is adjacent. The site is located behind the Zehrs store at the
junction of Y onge Street and Big Bay Point Road. Council will await a staffing
report. A formal proposal will be made to Council by the Toronto United Church
Council. The time-line for this development would be within the next few years.
4. April 12th, the Director and Robyn Zuck attended the Annual Ontario Genealogy
Society Conference "Tracing Ancestors Near and Far." The Director received an
award on behalf of the library for its support and partnership with the Society.
5. April 16th, the Director met with the City consultant, Connie Kilgour, preparing the
final Development Charge Proposal under provincial legislation. This will now be
presented to the developers in support of the City's development plan for South
Barrie.
6. April l7t", the Director met with Constable Larry Wisotzki of the Barrie Police
Services Sexual Offender Registry to develop a strategy that better ensures the safety
of children in the library and the assistance of the police in identifying anyone that
should not be in the library.
7. April 281h, the Director attended a planning meeting of the Information Providers
Coalition of Simcoe County of which Information Barrie is a member.
8. Robyn Zuck accepted the full-time position of Electronic Services Librarian and
started on April 28th.
9. Cindy Madden joined several Georgian College reference staff members for the
"Ovid" health database training at the College on April 91h. Health Librarian, Karen
Halliday, was the instructor. Barrie Public Library staff will now be able to assist
nursing students with the database and have gained additional reference skills with
17
which to help others in Barrie. This networking opportunity will help the College and
the Library explore future partnership opportunities.
\.o'C - 5
10. Robyn Zuck completed the 6 week "Genealogy on the Internet" course sponsored by
the Ontario Library Association.
11. Cindy Pomeroy-White took three weeks of combined sick/lieu time for medical
reasons.
12. All Information Services Staff attended a special Planning Day Pre-Work Session to
explore ideas for improvement of services and ideas for handling capacity issues. This
was to be facilitated by SOLS but weather did not permit. The session went ahead.
13. In her elected capacity as a Trustee for CUPE 2380, City of Barrie, Cathy Bodle
attended the semi-annual audit meeting of Trustees on April 9th.
14. Cathy Truax has completed her fifth course in the Library Techniques Programme.
15. A new page, Lisa Richards, was hired.
II. INFORMATION SERVICE
1. A letter was received from the John Buchan Centre in Scotland requesting information
about John Buchan, Lord Tweedsmuir (a Governor-General of Canada) attending an
international plowing match at Minesing. Mary Alpine used the old card index files to
find the dates and then the newspapers from October 1938 were searched. An answer
was found as to what the Tweedsmuir histories were and how international the
plowing match actually was.
2. Janet Graham, Laurie Wright and Ann Andrusyszyn worked on a number of ideas to
simplify the seniors Web Page using fly-out menus.
3. 11 Nursing Homes were provided with materials this month.
4. Information Barrie was requested to produce 4 customised lists this month
5. Janet Graham has been working with the Parks and Recreation Department ofthe City
to link to their Web Page and provide announcements and summaries of the "Great
Reads" and "Genealogy" programmes at the library. Janet is also working on a short
summary poster.
6. Shonna Froebel assisted Ann Andrusyszyn with the library table at the Chamber of
Commerce Spring Tradeshow.
7. Shonna met with Joanne Fowlie, new Business Librarian at Georgian College, to
discuss possible partnership ideas.
18
8. Cathy Bodle attended the final proof reading meeting for the Seniors Information
Directory at City Hall April 3rd. The directories will be distributed to seniors as part of
an initiative spearheaded by the Seniors Interagency Network. The Barrie Examiner
printed it.
~L-\JJ
9. Cathy Bodle hosted a meeting of the Information Providers Coalition of Simcoe
County on April 28th.
Information Statistics: (April) Adult
2002
2003
Increasenoecrease
In person
Remote (telephone/web)
TOTAL
2784
1100
3884
2807
939
3746
8 %
-15, %
3.5 %
10. Information Services offered 16 adult programs this month with 92 citizens attending.
These included a tour for the Career Essentials Group by Mary McAlpine, Job Finding
Club Tours by Shonna Froebel, Catalog Drop-in and Internet Drop-in by Ayla
Demiray, Janet Graham and Cindy Pomeroy-White, Book Club and Gardening by
Janet Graham, Lunch 'n Learn on Business databases by Shonna Froebel. Cindy
Pomeroy- White conducted the Teen Poetry Contest entries. Shonna hosted a seminar
by the Ontario Securities Commission on "Choosing a Financial Advisor." Mary
McAlpine held an Author Reading with Mel Malton, author of three mysteries. Mel
discussed the process of getting a book published.
11. Janet Graham continues to work on senior services and has contacted five libraries the
size of Barrie to gather statistics and information on large print collections. She is also
working with Southern Ontario Library Services to investigate the feasibility of
establishing a joint descriptive video effort.
12. Cindy Madden has finished setting up the new departmental calendar and people have
started to input programs. She has also maintained a "National Poetry Month/Canada
Book Day" display.
13. Mary McAlpine created a "Canada Reads" for the front display case.
14. Jane Salmon, Cindy Pomeroy-White and Heather Betz with the help of Library Pages
reorganized the Young Adult fiction area to increase the amount of available shelving.
15. The new "Books for Boys' suggested reading list has been very popular. Demand for
more lists including "Books for Girls" has been received. These booklists, when
completed, will be made available on the Library Web Site. Anne Dorsey created
some articles for the upcoming newsletter "Summer Reads for Teens," "Employment
Resources for Teens," "Poetry for Teens" which will be added to the Teens Web Page
with links to the library catalogue.
16. Brenda Jarvis and Yvonne Wilson represented the library at the Parenting Fair at Bear
19
Creek High School. Information and flyers highlighting Readopoly, the Dragon Boat
Festival and Business Services were featured at the Library's booth.
~c-=-l
17. Brenda Jarvis presented a story time at the Early Years Centre as part of the "Library
on the Loose" outreach programme.
18. Ten book blocks were put together for Municipal Non-Profit Housing.
19. Cindy Pomeroy-White manned a Library Display at a Spring Youth Forum at
Georgian College. The United Way and the City of Barrie hosted the Forum. The
forum consisted of workshops and presentations as well as a "Teen City" of30
community booths.
20. Cindy Pomeroy-White contributed a column for the upcoming Barrie Literacy Council
newsletter.
21. Four tours were given to a total of 134 elementary school age students.
22. Patricia Roebuck was the guest of honour at the celebration of the lunchtime reading
club at the Ecole La Source French public elementary school. Patricia read a story,
sang a folksong, handed out French bookmarks and invitations to the Library's
summer reading club.
23. Yvonne Wilson and Kym McOuat were invited to Maple Grove Public School for
their literacy day. They gave book talks, read stories, discussed fiction and non-fiction
as well as gave a general orientation to the library.
24. Jane Salmon attended an Early Years Task Force meeting. She was then invited to a
meeting of the Child, Youth and Family Services Coalition Children's Table meeting
to give input on successful transition to school for preschoolers. This meeting led to
an invitation for Jane to sit on the Coalition's Family Literacy Task Group to look at
literacy in Simcoe County. Jane also attended a meeting of an Early Years Parenting
Task Group bringing Jane's task group participation to three.
25. Michelle Dick, a massage therapist, spoke at one of the new Baby Goose programmes.
Stephanie Rowbottom from the Early Years Centre spoke at another about the Toy
Library. Nicki Ruff from the Barrie YMCA spoke to the group about post-natal
fitness. Jilla Mawer, a local chiropractor made a presentation on changes in the body
from pregnancy and how to deal with pain and stress on the body.
26. Library staff offered 46 preschool story times this month and had a total of 990
children and adults attend.
27. A bulletin board was erected in the Young Adult area of the library for the library to
post Y A information as the library increases its focus on this particular age group.
20
lo (-~
III CIRCULATION SERVICES
1. Joanne Comper attended the Ontario Horizon Users Group meeting. New release
information was exchanged with other libraries.
2. The fiction collection was shifted to allow for the better placement of the large print non-
fiction collection.
Circulation Statistics: (April)
2002.
2003
Increase/Decrease
Total Checkouts
Renewals
First-time Checkouts
(excludes renewals)
129,299
44,662
76,879
116,899
31,015
81,592
-10%
-31%
6%
Limiting the number of times a patron can renew an item to 3 times causes total
circulation to decrease. However, when renewals are excluded from the count, circulation
continues to show an increase.
IV TECHNICAL SERVICES
1. Dunja Conroy participated in on-line training for ipac2 for 4 days.
2. Dunja attended the spring Dynix users group meeting hosted by Simcoe County
Library.
3. Laurie Wright has started a course on Web Site design anticipating Library's future
needs in this area.
4. The Library's Interlibrary Loan system, VDX, is still very slow. SOLS is working on
the problem.
5. Work is taking place on the maintenance agreements for our servers as well as
licensing of Windows XP.2.
6. Work is also taking place on the library's Web Site.
7. The Library's database is being copied and will be transferred off-site during the up-
grade to Horizon 7.23.
8. The Library has moved its periodical subscriptions to EBSCO. There are still 5
publications for which back issues must be re-ordered directly from publishers.
9. Dunja continues to explore the digitization and access of microform newspaper
collection. Costs are too high for an individual library. The proposed Ontario Digital
Library may provide a more cost-effective solution.
21
~ c~.~
10. Moisture problems in the antennae base on the roof of the library caused network
problems this month. It has been repaired at no cost.
V. COMMUNITY DEVELOPMENT
1. Work on the Dragon Boat Festival continues. Ann Andrusyszyn meets weekly with
Keith Tribe of the Huronia Rotary Club. Ann has met with the Barrie Examiner to
work on promotion. Ann has arranged with the merchandiser for a small run of the t-
shirts. These will be made available to staffto help promote the Festival on "dress
down" Fridays.
2. Ann met with the Planned Giving Counsel of Simcoe County.
3. Ann arranged for the Library Community Survey to be published in The Barrie
Advance, free of charge and met with the reporter from the Advance for an article to
accompany the survey. Photographs will be included.
4. Ann hosted the SOLS workshop on small special events at the Library.
5. "Unplugged Saturday Night" continues every second Saturday night at the library.
This is an open stage event in partnership with the Barrie Folk Society. 80 people
were in attendance throughout the night. The Lobby area is now too small so plans are
being made to use part of the main area of the Library.
6. Ann operated a booth at the Spring Trade Show of the Barrie Chamber of Commerce.
Business Services provided by the Library and promotion of the Dragon Boat Festival
was the main focus. Shonna Froebel, the Library's Business Librarian, worked the
booth with Ann.
VI. VOLUNTEER PROGRAM
1. Julie Ross organized a shelf reading blitz for volunteers followed by a pizza lunch in
recognition of Global Youth Service Day. .
2. Julie placed a display in the front lobby display case in celebration of V olunteer Week
and arranged for a message about Volunteer Week to be printed on our checkout
receipts at the circulation desk.
3. Julie submitted three articles for the Library's Newsletter. One article listed the names
of all our volunteers, one asking for paperback donations for the Boutique and another
provided a volunteer recruitment notice.
4. Julie registered as a member of Volunteer Canada.
22 "-0 c.-\ 0
5. Two new volunteers for the Cafe were hired and trained. A new volunteer was
provided for the Reading Circle.
6. A volunteer was provided to operate the Cafe for Performance House.
7. Julie attended Volunteer Barrie Annual general Meeting as the Library's representative
and attended the Barrie Association of Volunteers Administrators Executive Meeting.
Cafe
Boutique
Collection (shelving)
(April)
Hours
204
139
187
V olunteer Statistics:
VIII. BUILDING
1. Damaged wall in library on main floor has been repaired
2. Emergency lighting system in Children's area repaired
PREPARED BY
A. Davis
DATE May 22, 2003
23 ~ C-'\ \ '
ACTIVITY REPORT FOR THE MONTH APRIL 2003
SAME MTH CURR PREV CURR
PREV YR MTH %+1- YTD YTD %+1-
1. CIRCULATION
ADULT
a) Print 58,203 49,441 -15.05% 233,121 209,374 -10.19%
b) Non-print 19,547 21,691 10.97% 80,463 92,350 14.77% -
CHILDREN
a) Print 40,732 34,312 -15.76% 156,692 149,627 -4.51%
b) Non-print 10,817 11,624 7.46% 44,762 45,901 2.54%
TOTAL CIRCULATION 129,299 117,068 -9.46% 515,038 497,252 -3.45%
2. INTERLIBRARY LOAN
LENT 8 288 3500.00% 18 1,155 6316.67%
BORROWED 230 270 17.39% 892 962 7.85%
3. MEMBERSHIP 726 627 -13.64% 3,229 3,181 -1.49%
TOTAL MEMBERSHIP 76,116 83,621 9.86% 76,116 83,621 9.86%
4. INFORMATION REQUESTS
a) Information Desk 1 3,593 3,197 -11.02% 13,654 14,094 3.22%
b) Information Desk 2 1,471 1,875 27.46% 6,329 7,684 21.41 %
c) Information Barrie 783 566 -27.71% 3,058 2,671 -12.66%
TOTAL INFORMATION REQUESTS 5,847 5,638 -3.57% 23,041 24,449 6.11%
5. COMMUNITY SERVICES
Programs & Tours
a) Adult 4 3 -25.00% 27 9 -66.67%
b) Children 41 57 39.02% 162 200 23.46%
TOTAL PROGRAMS 45 60 33.33% 189 209 10.58%
Attendance
a) Adult 147 42 -71.43% 370 122 -67.03%
b) Children 1,113 1,323 18.87% 4,623 5,593 20.98%
TOTAL ATTENDANCE 1,260 1,365 8.33% 4,993 5,715 14.46%
6. PATRON COUNT 6,689 65,431 878.19% 195,999 269,323 37.41 %
7. WEBPACIDIALPAC 5,593 0 -100.00% 21,616 0 -100.00%
8, LIBRARY WEB PAGE USE 237,830 103,138 -56,63% 939,662 528,581 -43.75%
9. TECHNICAL SERVICES
New catalogued items
a) Adult print 1,211 1,527 26,09% 4,048 4,894 20.90%
b) Children print 766 1,282 67,36% 2,332 5,125 119.77%
c) Adult non-print 305 146 -52.13% 968 1,130 16.74%
d) Children non-print 103 137 33,01% 1,376 946 -31.25%
Collection size 207,829 224,026 7.79% 207,829 224,026 7.79%
i\
p
LAKE SIMCOE RE~ION CONSERVATION AUTHORITY
MEETING NO. BOO-05-03
Friday, May 23fd, 2003~ - 9:00 a.m
The Town of East Gwillimbury Municipal Office
19000 Leslie Street
"Holland Landing Room"
Sharon, ON
Telephone the LSRCA: (905) 895-1281
MINUTES
STAFF:
D. Gayle Wood, C.A.O./Secretary-Treasurer
R. Vos, Director..Watershed Management
M. Walters, Director, Environmental Seryices
B. Kemp, Manager Fundraising &
Community Relations
J. Andersen, Senior Fisheries Biologist
G.Casey, Recording Secretary
MEMBERS:
R. Bridge, Chair
Councillor G. Lamb, Vice-Chair
Mayor M. Black
Councillor L. Corrigan
Mayor J. Holec
Councillor M. Jordan
Councillor H. Lodwick
Councillor P. Marshall
Councillor S. Pliakes
Deputy Mayor J. West
REGRETS:
J. Dales, Honourary Member
Alderman A. Eadie
Councillor V. Hackson
Mayor L. Keogh
Deputy Mayor S. Para
G.R. Richardson, Honourary Member
Councillor N.Snutch
Mayor R. Stevens
Mayor T. Taylor
Councillor W. T eel
1. ~isclosure of Pecuniary Interest & the General Nature Thereof
~cl-\
There was no pecuniary interest and the general nature thereof disclosed for the record
of this meeting.
7
~d.- ~ .
Lake Sirncoe Region Conservation P.,uthority
Board of ~irectors' Meeting
BOO-05-03 - Minutes
May 23rd, 2003
Page 2 of 13
2. Minutes
(a) Board of Directors
. Minutes of the Board of Directors' Meeting No. BOD-04-03, held on April 25th, 2003,
which were included with the agenda.
Moved by:
Seconded by:
G. Lamb'
L.Corrigan
BOD-03-70
RJ;:SOL VED THAT the minutes ofthe Board of
Directors' meeting No. BOO-04-03 held on
April 25th, 2003, be adopted.
3. Adoption of the Aqenda
Moved by:
Seconded by:
P. Marshall
M. Jordan
BOD-03-71
RESOLVED THAT the Agenda of the Board of
Directors' Meeting No. BOD-05-03 held May
23rd, 2003, be adopted.
4. Announcements
The CAO informed the Members that there was fire in the workshop at Scanlon Creek
Conservation Area. The fire has been identified asan electrical fire which began in ol!e
of the Authority's vehicles. Further discussion and viewing of photos will be dealt with
under "Other Business" of the meeting agenda.
The CAO introduced the Authority's newest staff member, Mr. Jeff Andersen, Senior
Fisheries Biologist. Jeff provided the Board with a brief history of his background and
expertise which was followed by round table introductions of the Board Members.
The CAO announced that the Authority recently met with the Department of Fisheries
and Oceans who approved the Authority's movement to a Level III on a six month
probationary period, which was due, in large part, to Jeff's knowledge and expertise.
8
Lake Simcoe Region Conservation Authority
Board of Directors'Meeting
BOO-05-03 - Minutes
~~-3
May 23{d, 2003
Page 3 of 13
The CAO reminded the Bo@rd Members of the upcoming Barrie Jurisdictional
Expansion Meeting scheduled for Thursday, May 29th, 2003, 3:30 p.m. at the South
Shore Centre in Barrie. The CAO asked that the Board confirm their attendance as well
as that of their municipal representatives.
Councillor Margaret Jordan updated the Board on Joe Dales' health condition, Joe
continues to experience some serious health concerns and is presently receiving some
therapy to assist with his recovery.
5. Deputations
There are no deputations scheduled for this meeting.
6. Hearings Under Section 28 of the Conservation Authorities Act
There are no hearings scheduled for this meeting.
7. Fill, Construction & Alteration to Waterways Applications
Moved by:
Seconded by:
S. Pliakes
J. West
BOO-03-72
RESOLVEDTHAT applications under Section
28 of the Conservation Authorities Act and
Ontario Regulation 153/90, as amended by
Ontario Regulations 534/91 and 623/94, be
received and approved.
8. Correspondence
The CAO briefly reviewed the correspondence listed in the agenda.
Moved by:
Seconded by:
S. Pliakes
M. Black
BOO-03-73
RESOLVED THAT the correspondence listed
in the May 23rd, 2003 agenda be received for
information.
9
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOO-05-03 - Minutes
~. <i--Lt
May 23rd, 2003
Page 4 of 13
9. Monthly Communications Update
The Manager, Fundraising and Community Relations reviewed the Monthly
Communications Update highlighting the various community tree planting events as
well as the Conservation Dinner held in April. The Authority is currently focussing on
obtaining media coverage for the Lake Simcoe Water Quality Improvement Program
which includes television ad coverage through the NewVR. .
Moved by:
Seconded by:
S. Pliakes
J. Holec
800-03-74
RESOLVED THAT the Monthly
Communications Update, for the period April
15t to 30th, 2003, be received for information.
10. New Business,
a) Budget Status Report
The CAO will bespeaking to various Staff Reports on behalf of the Director, Corporate
Services who is currently on vacation.
The CAO presented Staff Report No. 27-03-800 regarding the status of the Authority's
budget for the period ending April 30th,2003. .
Moved by:
Seconded by:
L. Corrigan
H. Lodwick
800-03-75
RESO L VED THAT Staff Report No. 27 -03-BOD
regarding the Authority's Budget Status for
the period ending April 30th, 2003, be received
for information.
b) Lake Simcoe Conservation Foundation
Audited Financial Statement
The CAO presented Staff Report No. 28-03-BOo regarding the LSRCF's Audited
Financial Statement which was included with the report.
10
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-05-03 - Minutes
\9d-5
May 23rd, 2003
Page 5 of 13
In 2002, the Foundation requested a loan 'from the Authority to cover their operating
deficit which was approved by the Board and the funds were transferred to the
Foundation from the Authority's Fundraising and Communications Budget on a loan
basis. Also in 2002, the Foundation recognized that they could no longer financially
support a full time dedicated staff person and had to terminate the position. At that
time, the Foundation requested that the CAO investigate how the Foundation can
obtain and finance a dedicated support specialist without creating a deficit. The CAG
advises that this report is near completion and will be presented to the Foundation at
their next meeting.
The Foundation's Boa,.rd of Directors is asking that the Authority forgive this loan on a
one-time basis and staff support this request given the Foundation's strong
commitment and dedication to raise funds for Authority projects.
Moved by:
Seconded by:
BOO-03-76
H. Lodwick
G. Lamb
RESOL VEO THAT Staff Report No. 28-03-BOO
regarding the lake Simcoe Region
Conservation Foundation - 2002 Audited
Financial Statement be received for
information; and
FURTHER THAT staff be directed to forward
a cheque in the amount of $13,845.00 to the
Foundation; and
FURTHER'THAT the Foundation Board be
advised that in recognition of the
Foundations' efforts to raise funds for
Authority projects, the Authority will not be
expecting repayment of the advance.
The CAG, on behalf of the Foundation, thanked the Board for their approval of this
request.
c) Authority Schedule of Fees
The CAG presented Staff Report No. 29-03-BOO regarding the Authority's schedule of
fees which was prepared in response to a request of the Board to investigate
increasing fees annually and in coordination with the Cost of Living Allowance. Based
on the report and the various fees and how they are established, staff recommend
continuing with the current policy as it relates to the increasing of fees.
11
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-05-03 - Minutes
May 23rd, 2003
Page 6 of 13
Moved by:
Seconded by:
J. West
j
L. Corrigan
800-03-77
RESOL VEO THAT Staff Report No. 29-03-800
regarding Authority Schedule of Fees be
received; and
FURTHER THAT the review of fees be
undertaken annually during the budget
. process or when undertaken by our partners
during the year.
d) Jurisdictional Expansion - Orillia
The CAO presented Staff Report No. 30-03-800 regarding the proposed jurisdictional
expansion to include the City of Orillia. The CAO and the Chair have met with Mayor
Stevens regarding this proposed expansion and the Mayor recommended that Authority
staff meet with City staff to discuss the proposal further. A copy. of the
presentation/proposal was included with the agenda and it is recommended that staff
meet to commence discussions and to develop a Staff Report and an executive
summary of this report for presentation to the City dfOrillia Council.
Moved by:
Seconded by:
P. Marshall
M. Jordan
800-03-78
RESOL VEO THAT Staff Report No. 30-03-800
regarding the proposed LSRCAjurisdictional
expansion to include the City of Orillia be
received for information; and
FURTHER THAT the Authority's Chair and the
CAO commence discussions with the City .of
Orillia regarding this jurisdictional
expansion.
The CAO extended thanks to the Manager, Fundraising and Community Relations for
the coordination and preparation of the City of Oril1ia Proposed Jurisdictional Expansion
Report. .
12
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD,,05-03 - Minutes
May 23fd, 2003
Page 7 of 13
e) Level III - OFO Report
The Director, Watershed Management presented Staff Report No. 31-03-800
regarding the Authority's movement to a DFO Level III Fisheries Agreement on a six
month probationary basis.
Moved by:
Seconded by:
800-03-79
M. 81ack
G. Lamb
RESOL VEO THAT Staff Report 31-03-800
r~garding the Authority's movement to a DFO
LevelllJ Fisheries Agreement on a six month
probationary period . be received. for
information; and
FURTHER THAT the Authority advise the
watershed municipalities ofthe change in the
status of the Authority's fisheries agreement.
f) Cooper Appeal
Decision of the Mining and Lands Commissioner
The Director, Watershed Planning presented Staff Report No. 32-03-800 regarding
the decision of the Mining and Lands Commissioner in th~ Cooper Appeal, which
contains some suggested principles of the Commissioner that should be implemented
into the Authority's review and permit application process.
Moved by:
Seconded by:
800-03-80
J. West
P. Marshall
RESOLVED THAT Staff Report No. 32-03-800
regarding the appeal to the Mining and Lands
Commissioner (Cooper-IN.00.001), Lot 40,
Plan M-16, in the Town of Innisfil be received
for information; and
FURTHER THAT the Authority adopt the
revisions to the floodway boundary resulting
from the Decision of the Mining and Lands
Commissioner; and
FURTHER THAT the Authority apply the
conditions recommended by the
Commissioner in this appeal to all vacant lots
13
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Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-05-03 - Minutes
May 23'd, 2003
Page 8 of 13
affected by the en~roachmer1t line.. in the
Carson's 'Creek Drain; and
FURTHER THAT the Authority adopt the
following principles in the review of permit
applications in the Carson's Creek Drain:
1. That in all areas outside of the
encroachment lines, the placement offill
be limited to the creation of a building
envelope, and to such further extent as
may reasonably be necessary under the
circumstances.
2.' That the siting of prospective structures,
whenever possjble, should be orientated
toward the lot line which is furthest away
from the encroachment line.
3. That all prospective outbuildings be
limited to being built immediately behind
the housing, so as not to cause any
obstruction within the flood fringe.
g) McNabb Drain - D. Dabis
The Director, Watershed Planning presented Staff Report No. 33-03-BOD regaJding
the response of Authority staff to the presentation given by Mr. D. Dabis and Ms.
Christine Kaiser-Reid at the April 2003 meeting of the Board of Directors.
Moved by:
Seconded by:
L. Corrigan
M. Black
BOD-03-82
RESOLVED THAT Staff Report No. 33-03-BOD
regarding the McNabb Drain in the Township
of Ramara be received for information; and
FURTHER THAT a copy of this report be
forwarded to Mr. Diether Dabis and Christine
. Kaiser-Reid.
"
14
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-05-03 - r/1inutes
~~-1'
May 23rd, 2003'
Page 9 of 13
h) West Nile Virus - Authorit,Y's Position
The Director, Environmental Services presented Staff Report No. 34-03-BOD regarding
the Authority's position as it relates to the West Nile Virus (WNV) advising that the
Health Units are the lead on tHis initiative and that Authority staff continue to work
closely with them. The Authority is in the final stages of developing some information
fact sheets for distribution to the public which will address natural controls that can be
taken by home/land owners such as erecting purple martin birdhouses, bat boxes,
removal of standing water. It must be communicated that spraying is not the only
solution.
Mayor Holec commerited that communication is the most important elemerit in the
control of West Nile Virus and everyone must be providing the same message. Every
municipality in York Region will be or have passed a "standing water'~ bylaw and every
resident in York Region will receive a pamphlet on what to do around their home to
control W NV.
Councillor Lamb'indicated that information needs to get out to the public regarding
WNV as it relates to wetlands. Perception is that wetlands need to be filled in to control
WNV, which is not the case - public education is needed in this area. .
Deputy Mayor John West congratulated the Director, Environmental Services on this
report.
Moved by:
Seconded by:
L. Corrigan
M. Black
BOD-03-82
RESOLVED THAT Staff Report No. 34-03-BOD
regarding the Authority's position as it
relates to West Nile Virus (WNV) be received
for informati9n; and
FURTHER THAT staff be directed to carry out
all recommendations contained in this report;
and
FURTHER THAT Staff Report No. 34-03-BOD
be circulated to ourwatershed municipalities
and Medical Officers of Health.
15
~d~\O
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
BOD-05-03 - Minutes
May 23rd, 2003
Page 10 of 13
i) Orinkinq Water - Scanlon, Creek C.A..
TheDirector, Environmental Services presented Staff Report No. 35-03-800 regarding
new drinking water legislation established May 5, 2003, (regulation 170) and the.
implication to the Water Works Action Plan for Scanlon Creek Conservation Area. An
outline of what is being done to comply with the new regulation must be submitted by
June 2003.
. : Moved by:
Seconded by:
G. Lamb
M. Jordan
800-03-83
RESOLVED THAT Staff ReportNo. 35-03-800
regarding new drinking water legislation and
implication to the Water Works Action Plan
for Scanlon Creek Conservation Area be
received for information; and
FURTHER THAT staff be instructed to obtain
an estimate. from SGS. Lakefield Research
Limited to undertake a review of the Scanlon
Creek waterworks to ensure that the
Authority is in "compliance with the new
regulation.
j) Nutrient Management Model .Presentation
The Director, Environmental Services delivered a PowerPoint presentation on the
Nutrient Management ModeLA copy ofthis presentation was included with the agenda.
Moved by:
Seconded by:
G. Lamb
H. Lodwick
800-03-84
RESOLVED THAT the presentation on the
Nutrient Management Model be received for
information.
The CAO advised that the LSRCA was one of ten Authorities to compete for this
project. Criterion for being. successful was the capability of bringing in two smaller
authorities to work on the model. Congratulations to Mike Walters, Director,
Environmental Services for being successful in obtaining this project and for being
selected as the Lead Authority in this initiative. The LSRCA will be working with the.
Nottawasaga Valley and the Kawartha Region Authority's.
16
\.0 ~~\ \
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-05-03 - Minutes
May 23'd, 2003
Page 11 of 13
11. Other Business
a) Scanlon Creek C.A. - Workshop
The CAO updated the Board regarding an electrical fire on Tuesday evening in one of
the Authority's vehicles parked in the larger workshop at Scanlon. The Director,
Watershed Planning provided an overview of some photos taken at the scene of the
equipment which, aside from the vehicle which caused the fire, most suffered smoke
damage. There was no structural damage to the workshop however the ceiling may
need to be replaced.
Staff is currently worki'ng with the insurance carriers and will keep the Board updated.
The CAO extended her thanks to all of the Directors for taking on the extra workload
in the absence of the Director, Conservation land Management. Their assistance is
recognized and appreciated.
b) Ontario Municipal Management Institute
. The CAO advised that as part of the Authority's Training and Development, the CAO,
the Directors. the Managers and someCo-ordinatorsofthe Authority are working with
the Ontario Municipal Management Institute training programme. By the end of May
2003, it is expected that everyone will be evaluated by the Institute pertaining to their
certification. '
The following staff have been evaluated as indicated:
Dan Williams
Kevin Kennedy
Nadine Partridge
Gayle Wood
Manager, Educational Services
Manager, Planning
land Management Program Co-ordinator
Chief Administrative Officer
CMM
CMM1
CMM2
CMM3
The CAO advised that the OMMI identifies which courses are recommended to move
to the next level.
The CAO extended congratulations to staff for their achievements.
Chair Bridge, on behalf of the Board extended congratulations to everyone and to
Gayle Wood, CAO, for achieving the highest d€signation CMM3.
17
..
~d --\ ~
Lake Simcoe Region Conservation Authority
Board of Directors' Meeting
800-05-03 . - Minutes
May 23rd, 2003
Page 12of13
Moved by:
Seconded by:
800-03-85
Moved by:
Secqnded by:
800-03-86
M. Jordan
H. LodwicK
RESOLVED THAT the Authority's Board of
Directors move to "Closed Session" to deal
with confidential personnel and legal matters.
S. Pliakes
H. Lodwick
R~SOLVED THAT the Authority's Board of
Di'rectors rise from "Closed Session" and
- - report their progress.
c) Statement of Claim - Legal Proceeding
Moved by:
Seconded by:
800-03-87
b) Land Acquisition
Moved by:
Seconded by:
B 0 0-03-88
J. Holec
M. Jordan
RESOLVED THAT the Statement of Claim be
received for information.
P. Marshall
H. Lodwick
RESOLVED THAT the correspondence
pertaining to potential land acquisition be
received for information; and
FURTHER THAT the Board provide staff with
direction on how to proceed on this matter.
18
~(~ -\3
Lake Simcoe Region Conservation ,A,uthority
Board of Directors' Meeting
BOO-05-03 - Minutes
May 23rd, 2003
Page13of13
c) Personnel
Moved by:
Seconded by:
BOO-03-89
Adjourn
H. Lodwick
P. Marshall
RESDL VED THAT the verbal update provided
by the CAD regarding confidential personnel
issues be received for information.
Meeting adjourned at 11 :00 a.m. on a motion by M. Jordan.
Roy Bridge, Chair
D. Gayle Wood
Chief Administrative Officer/
S ecretary- T rea surer
H:\GCFiles\BOD Minutes & Agenda 2003\May 2003\Minutes BODOS-03.wpd
19
. --~i~~
I
I
MINUTES OF A MEETING ) 'JUN 2 ~ 2003
THE LAKE SIMCOE ~EGIONAL 'AIRPO~T O~=~~~TE
ANNUAL GENERAL MEETING
HELD ON THURSDAY MAY 15, 2003
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
Co
In Attendance:
Commissioners:
W. Dickie
W. Gardy
G. Fernandes
R.Hough
L. Leach
M. Ramsay
S. Trotter
Staff: W. McArthur, City of Barrie
M, Drumm, APM
Regrets:
M, Childs
F, Smith
CALL TO ORDER
The meeting came to order at 7:00 p.m. and was chaired by W. Dickie.
1.0 APPROVAL OF THE 2002 AUDITED FINANCIAL STATEMENTS
MOTION:
Moved by S. Trotter, seconded by G. Fernandes.
2003-AC-39 "THAT, the 2002 Audited. Financial Statements as provided by BDO
Dunwoody Chartered Accountants and Consultants, be approved as
presented. "
Carried.
2.0 ELECTION OF THE COMMISSION EXECUTIVE OFFICERS
W. McArthur chaired this portion of the meeting and requested nominations for the
positions of the Executive of the Lake Simcoe Regional Airport Commission.
For the Position of President:
MOTION:
Moved by S. Trotter, seconded L. Leach.
2003-AC-40 "THAT, W. Dickie be nominated for. position of President of the Lake
Simcoe Regional Airport Commission for the 2003 term."
Carried.
There being no additional nominations, W. Dickie was acclaimed as President of the
Lake Simcoe Regional Airport Commission for the 2003 term.
For the Position of Vice-President:
loe.-
MOTION: Moved by R. Hough, seconded by M. Ramsay
2003-AC-41 "THAT, W. Gardy be nominated for the position of Vice-President of
the Lake Simcoe Regional Airport Commission for the 2003 term."
Carried.
There being no additional nominations, W. Gardy was acclaimed as Vice-President of
the Lake Simcoe Regional Airport Commission for the 2003 term.
For the Position of Secretary/Treasurer:
MOTION:
Moved by M. Ramsay, seconded by G. Fernandes.
2003-AC-42
"THAT, S. Trotter be nominated for
Secretary/Treasurer of the Lake Simcoe
Commission for the 2003 term."
the position of
Regional Airport
Carried.
There being no additional nominations, S. Trotter was acclaimed as SecretarylTreasurer
of the Lake Simcoe Regional Airport Commission for the 2003 term.
3.0 NEW BUSNIESS/CORRESPONDENCE
Appointment of Auditors
MOTION: Moved by S. Trotter, seconded by L. Leach.
2003-AC-43 "THAT, per the Lake Simcoe Regional Airport Agreement, the Lake
Simcoe Regional Airport Commission appoint the auditors as
selected by the Corporation of the City of Barrie for the year 2003."
Carried.
No other new business or correspondence reviewed,
4.0 ADJOURNMENT
MOTION:
Moved by M, Ramsay, seconded by R. Hough,
2003-AC-44 "THAT, the Annual General Meeting be adjourned."
Carried.
~e meeti adjourned at 7:10 p.m.
)
G,/ A -- /-""
-- ~
Recording Secretary, LSRA Commission
-~
~
President, LSRA Commission
2
-
Distribution:
Commission Members
W. McArthur
K.Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M.P,
A. Caroll, M.P.
G. Dunlop, M.P,P,
I. Brown, City Manager, City of Orillia
L.S.R.A. Tenants
-3
3
MINUTES OF A MEETING
of
THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION
HELD ON THURSDAY MAY 15,2003
AT THE LAKE SIMCOE REGIONAL AIRPORT
TERMINAL BUILDING
In Attendance:
Commissioners: W. Dickie
W. Gardy
M. Childs
G. Fernandes
R. Hough
L. Leach
M. Ramsay
S. Trotter
Staff: W, McArthur, City of Barrie
M. Drumm, APM
Regrets:
F. Smith
CALL TO ORDER
The meeting came to order at 7: 15 p.m. and was chaired by W. Dickie.
1.0 MINUTES OF THE APRIL 17, 2003 COMMISSION MEETING
MOTION: Moved by G, Fernandes, seconded by L. Leach.
2003-AC-45 "THAT, the minutes of the April 17, 2003 Commission meeting, be
approved."
Carried.
CONFIDENTIAL MINUTES OF THE APRIL 17. 2003 COMMISSION MEETING
MOTION:
Moved by S. Trotter, seconded by R. Hough.
2003-AC-46 "THAT, the confidential minutes of the April 17, 2003 Commission
meeting, be approved."
Carried.
2.0 BUSINESS ARISING FROM THE MINUTES
No new business was discussed.
3.0 PROPERTIES & COMMERCIAL DEVELOPMENT
As a result of a confidential property matter, the following motion was passed.
MOTION: Moved by M. Ramsay, seconded by G, Fernandes.
2003-AC-47 "THAT, the lake Simcoe Regional Airport Commission meeting
move into camera at 7:25 p.m. to discuss a confidential property
matter."
Carried.
CONFIDENTIAL MOTION'S
2003-AC-48,2003-AC-49,2003-AC-50,2003-AC-51,2003-AC-52,2003-AC-53,2003-
AC-54, 2003-AC-55, 2003-AC-56, 2003-AC-57 and 2003-AC-58.
Carried.
MOTION: Moved by M. Ramsay, seconded by R. Hough
2003-AC-59 "THAT, the lake Simcoe Regional Airport Commission meeting
move out of camera at 9:10 p.m."
Carried.
4.0 FINANCIAL REPORT
The April 2003 and YTD Financial Reports were reviewed.
MOTION:
Moved by S. Trotter, seconded by W. Gardy,
2003-AC-60 "THAT, the April 2003 and YTD Financial Reports be approved, as
presented. "
Carried.
5.0 NEW BUSINESS/CORRESPONDENCE
i) W. McArthur reviewed the construction update as of May 12, 2003.
ii) The airport manager's report was received as information.
iii) All additional correspondence as presented by the airport manager was
reviewed.
6.0 MEETING(S)
The next Commission meeting is to be held on Thursday June 19, 2003 at 7:00 p.m.
7.0 ADJOURNMENT
MOTION: Moved by R. Hough, seconded by G. Fernandes.
2003-AC-61 "THAT, the Lake Simcoe Regional Airport Commission meeting
adjourn at 9:25 p.m."
Carried.
~.(.A__A_
M. .
Recording Secretary, lSRA Commission
~~
W. Ickie
President, LSRA Commission
2
. Distribution:
Commission Members
W. McArthur
K.Short
J. Tascona, M.P.P.
Clerk's Office, City of Barrie
Mayor & Council, c/o City Clerk, City of Orillia
Clerk's Office, Township of Oro-Medonte
P. DeVillers, M,P.
A. Caroll, M.P.
G. Dunlop, M.P.P.
I. Brown, City Manager, City of Orillia
L.S.R.A. Tenants
-3
3
\ rr~ulillg]i
'?~ <(,"1-
~ ENT 'iI'
120 Bayview Parkway, Newmarket, ON L3Y 4X1
Tel: 905 895-1281 . Fax: 905 853-5881 . Website: www.lsems.info
{Db:;;-
lo1
Lake Simcoe Environmental Management Strategy
Phase III Implementation Program
June 23rd, 2003
.JilL
OJ
Oli.' \, . lO{};J
lP~1::~~
~ j
As Chair of the Lake Simcoe Environmental Management Strategy (LSEMS) Steering Committee I am pleased to
provide you with the LSEMS III Year End Report for 2002. This year end report summarizes the activities of the
LSEMS III partners in 2002, including watershed health monitoring, water quality improvemen~ projects,
communication initiatives, and urban stormwater management strategies.
Ms. Jennifer Zieleniewski
Chief Administrative Officer
Township of Oro-Medonte
Box 100
Oro, ON LOL 2XO
As illustrated in the attached year end report, LSEMS III successfully implemented a number of initiatives designed
to restore the health and quality of Lake Simcoe and its watershed in 2002. This continued success is due in large
part to the partnership that has been formed with federal, provincial and municipal government, as well as the
Chippewas of Georgina First Nation, the Lake Simcoe Region Conservation Authority and the Lake Simcoe Region
Conservation Foundation.
All LSEMS partners continue to work together, drawing on all available resources, in an effort to restore Lake
Simcoe by reducing urban and rural sources of excessive phosphorus pollution. Simply put LSEMS partners are
working together to clean up Lake Simcoe and waters that flow into it so that future generations can enjoy what past
generations have treasured.
Thank you for you continued support and interest in the Lake Simcoe Environmental Management Strategy. It
would be appreciated if you could circulate this document amongst municipal staff, including your Members of
Council.
LSEMS Phase III Partners
Chippewas of Georgina First Nations' Department of Fisheries & Oceans' Ministry of Agriculture & Food' Ministry of the Environment
Ministry of Municipal Affairs & Housing' Ministry of Natural Resources. Regional Municipality of Durham . Regional Municipality of York
County of Simcoe' City of Barrie' City of Kawartha Lakes' City ofOri]jia . Town of Bradford West Gwillimbury . Town of1nnisfil
Town of New Tecumseth' Township ofOro-Medonte' Township ofRamara . Lake Simcoe Region Conservation Foundation
Lake Simcoe Region Conservation Authority
I), 11 1D1 /
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JONES
CONSULTING GROUP L TO.
June 24, 2003
Ms. Marilyn pennycook
Clerk
Township of Oro-Medonte
Box 100, Oro, LOL 2XO
PLANNERS. ENGINEERS, SURVEYORS
Dear Ms. Pennycook:
Re: Public Meeting June 24th - Official Plan 5- Year Review
Comments on behalf of landowner Jules Goossens - 38 Popular Crescent
Our File: P-03177
We are writing on behalf of Jules Goossens, a property owner in the Township to provide
comments pertaining to the five-year review of the Township's Official Plan, We
understand a public meeting is scheduled for June 24th at the Council chambers, Mr.
Goossens owns a 25.8 hectare parcel of land located at Lot 25, Concession 10, in the
Township of Oro-Medonte.
On behalf of Mr. Goossens and at the request of his representative, Mr. Hubert Schaefers,
we have reviewed the current Official Plan as it relates to Mr. Goossens land holdings. We
notice that his property is designated Rural. and is located immediately outside of the
Shoreline designation, and fronts onto both the Ninth Line and Popular Crescent.
Mr. Goossens property along the Ninth Line frontage is surrounded to the north, west and
south by existing rural residential and shoreline residential development. There would
appear to be merits in considering some relatively minor infilling development on his lands;
however, in speaking with Mr. Nick McDonald, we understand that a significant level of
supporting planning justification, and a number of applications would be required to
obtain even a minor expansion of the shoreline designation.
Mr. Goossens supports the inclusion of policies in the Official Plan, which would permit
minor expansions to the Shoreline designation boundaries if certain criteria were met (I.e,
infilling or squaring off the boundaries) without amendment to the Official Plan. If this
flexibility of language is not agreeable, then we request that a less intensive review and
justification be required for such a Shoreline expansion, as would otherwise be required
through a more significant Official Pian Amendment process (I.e, addressing growth
management issues).
Thank-you for your consideration, and on behalf of Mr. Goossens, we request to be kept
informed of any draft policies affecting the Rural or Shorelines designation, and any
further meetings or adoption of same.
Sincerely,
c, Hubert Schaefers
Suite 100.300 Lakeshore Drive, Barrie, Ontario L4N 084 705-734-2538. 705-734-1056 fax. www,jonesconsulting,com
let to marilyn penny cook re Gossess property.doc
PI< Menzies Planning & Development
PAGE 1 tA/j.fC!.t)
dJp
45.
JUN-26-2003 THU 09:57 AM FROM:MENZIES PLANNING AND DEV FAX:705 487 0608
lo~-l
June 26, 2003
Mayor Craig and Members of Council
Township of Oro-Med(mte
Bex 100
Oro, Ontario LOL 2XO
F3y Fax
1. Page
4.87-0133
Dear Mayor Craig,
Re: TOWD!lbip Official Plan Review
General Update to Official Plan
Boundary Adjustment~1
r represent a Client who is preparing to make application to the Township Committee of
Adjuiitment for a Boundary A.djustment. [n light of this, { ha'/e reviewed your proposed
amendment to the Township Official Plan Specifically "Item #2" Section H2.2.2 which was
subje:~t to a public meeting f)n Ju.ne: 241h, 2003.
Iii effect, the section states thlit consents (for boundary adjustmems) may be permitted for
enlarging exisling lots, among other reaSClns, In the application in question, one lot is proposed to
bl~ enlarged and by virtue of this enla.rgernent, the abutting lot will be reduced. This will occur in
every boundary adj ustment app lication as typica.lly, la.nd is taken from one lot to another thus
making one existing lot larger and one existing Jot smaller and the purpose of an application may
il1 fa';t be to make one lot ta.rger ~nd one:: lot sma1J.er. I would requ~st either clarification of the
policy or writ\:en conf:mna.tion from the Township that the policy will be interpreted such that
there is acknoNledgement from the Township that if one Ie)t is to be made Jarger, the lot which
the land is being conveyed from t() make the receiving lot Jarger is acknowledged to be smaller
and notwithsta,nding that one lot will be smaJJer, that the boundary ;ldjustment wiIJ still be given
favourable consideration by the Committee.
I thank you in advance for your (xHisideraticn of this matter.
Your:; truly,
PK Menzies PIMning & Development Inc.
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Kris Menzies ~
President
Cc Nick McDol1a.Jd
planning . development " project 111:i1.nugt~1ent
115 P;t!'k>;ida Dri\'~ RIU
[.r:\\vk~wr.~. Omt.riu 1.01, n'O
(705) 487-0%9 f:l': +H7-060a
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PK Menzies Planning & Development
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June 27. 2003
Jut 0 2 2009
Mayor Craig and lVlembeJrs of Council
Township of Oro-Medonte
Box 100
Oro, Ontario
LOL 2XO
-~~Delivered by Hand
~~
Dear Mayor Craig,
He: Hors(~shoe Resort
Township O:fficia.1 Plan Review
Gener:fll Updlate to Official PRan
-----
-----'...........
The undersigned represents Horseshoe Resortln Planning Matters and we would like to
provide you with th~ following comments, or. behalf of the Resort, to the Township's
proposed General Update: to your Official Plan scheduled for a public meeting on June
24, 2003:
hem # 21
We object to the removal of various of the uses currently permitted in the "Rural"
designation in the Horseshoe Valley Road Special Policy Area specifically "golf courses"
identifIed in Section E2.2.4 (h).
~lat~r Taking Item # 23
The Resort objects to this policy. It does not agree that the taking of Wa1:er is a land use
and fUl1her, this required rezoning could serious effect the Re,>ort's current operation, in
v.hich permits have been issued, should Council not approve a rezoning for an
application, cr renewal of an 2,pplication, to take water.
.Q'evf,lm2ment on Private Roads # 27
The Resort would like to request that Council amend this sectlon to pemlit the Resort to
develop lots on Private Roads, Due to the unique nature of the configuration of the Resort
planning · development · project management
115 Parkside Drive RR2
Hawksrone, Ontario LOL 1 TO
(705) 487-0569 fax 487-0608
email: kmenzies@ibigroup.com
G"'-l\
as well as complications witt the ~jo~ldominiurrl Act in trying to develop condominium
road:: to access "interior lots", the Resort would like to be abje to develop lands on lots
v.hich front on to th,~ existing, and proposed expansion, of th~ existing "driveway" into
the Resort. The Resort is prepared to undertake specific policy criteria, similar to the
deve1.opment of a public mad and/or condo road, in order to rrovide Council assurances
that the road ,::onstruction and maintenance will be up to municipal standard.
As Council i:; aware, there are a fev\! parcels of land at the Resort which currently front
onto a private driveway today and, to our knowledge, there ha'v'e been no issues with this
approval.
We would be pleased to discu:;s this \Ylth Council and/or Staff in more detail.
t\du1,t Lifestvle Communities # 32
The Resort currently hosts an Adult Lifestyle community. It has been qm:stioned that the
current builder is not constructing an Adult Lifestyle project however, most of the
landholding proposed for this use is still owned by the Re~;ort and it is the Resort's
intention to develop an Adult Lifestyle Community on the remainder of its lands. It is the
Resort's opinion that appropriate policies should remain in place, on this parcel of land,
in order for this development ':0 proceed,
.s.::hedules.
We could not comment on the schedules as they were not provided with the document for
p:lblic review.
\JIle thank Council in advance f,)r our opportunity to comment on the proposed changes
and look forward to discussing these mmters in Council in detail.
We vvould request that we be notified of any additional propm:ed changes to the sections
of th~ OP which are subject to the June 24th public meeting and we reserve our right to
comment on any additional cbanges.
Yours truly,
PK Menzies Planning & Development Inc.
~/Vn3M
Kris Menzies, MCIP RPP
President
Cc Martin Kimble - Horseshoe Resol1
Jeffrey Server Shell VLcations LLC
Nick McDonald MCIP RPP -- Meridian PJa:ming
Gary Smith - Township Planning D':~partment
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Bure,ar, Rowe LLP
Barristers, Solicitors & Trade Mark Agents
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By FACSIMILE AND HAND DELIVERED: 4870133
. 'RECEIVED"
Qur 0 7 '2003
ORO-MEOONTE
TQ!lNSHIP
July 07,2003
Marilyn Pennycook
Clerk
The Corporation ofthe Township ofOro-Medonte
148 Line 7 S
Box 100
Oro, Ontario
LOL 2XO
Dear Ms. Pennycook:
RE: ONTARIO REALTY V. ORo-MEDONTE AND COUNTY OF SIMCOE
EDGAR OCCUPATIONAL CENTRE
FILE NO. 987Y13
The writer is the solicitor for Ontario Realty Corporation with respect to the above noted
matter. My client is advised that the Township is considering a review of their Official
Plan and zoning by-law which would severely restrict the development potential of the
subject property. My client remains of the view that the objectives, pennitted uses and
development policies set out in Official Plan Amendment No. 5 with respect to the
creation of the Edgar Centre Special Policy Area remain appropriate for the future
development of the site. Therefore, my client objects to any Official Plan Amendment
which would limit the development of the site pursuant to Official Plan Amendment No.
5.
Any proposed zoning by-law intended to implement such a proposed Official Plan
Amendment would be objected to on the same basis.
Please accept this correspondence as our request of notification of the Plan's adoption
pursuant to Subsection 17(23)(b) of the Planning Act.
Please accept this correspondence as our written submissions to Council before passage
of the zoning by-law objecting to same.
Ninety Mulcaster Street, P.O. Box 758, Barrie, Ontario, L4M 4Y5
Ph: 705 721 3377 Fax: 705 721 4025
Burgar, Rowe LLP is a Limited Liability Partnership registered in Ontario
continuing since 1867
www.burgarrowe.com
Page 1 of 2
.
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My client would welcome the opportunity of reviewing this matter with the Township
and would respectfully request that no actions be taken until that dialogue may be
initiated.
Yours very truly,
Burfjif, Rowe, LLP
~
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email: swise@burgarrowe.com
cc: Orest Kozak
cc: Ray Kelso
July 4. 2003
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Jul-07-03 15:44 Burl's Creek Park
17054876280
Mayor Neil Craig & Councilors and Staff
P.O. Box 100
Oro, ON
LOL 2XO
VIA FACSIMILE: 487-0133
& Hand Delivered
Dear Mr. Mayor, Council & Staff:
RE: Strong Obiection to the Official Plan Realignment & Additions
A forward thinking, open vision plan for development or improvement of commerce (tax base) in Oro-Medonte
is imparitive. The proposed document appears to be a very restrictive. There appears to be an exclusion of
senior citizen facilities or new development of same, this is ludicruise, the fastest growing segment of our
society is those over 55. ' .
The business license issue was dealt with in previous year and the result was to include the fee within the
commercial tax base rate. Businesses in general, are not able to withstand anymore additional fees such as
licensing. Within the last two years the cost of operating a business has increased dramatically. (Insurance-
vehicle, property, liability etc_) Volume of trade is down due to the many situations in the world, (war, disease)
business owners are trimming their budgets where ever possible. Township leaders should follow the example
of many of the area businesses by streamlining our existing control bylaws and reduce our Oro-Medonte staff
operationg costs.
The reference to the taking of water, by the planning consultant is a traverse action in an effort to control water
bottling. Water is a natural resource, and a growing industry that is currently governed by several government
agencies. These actions may come back to haunt you. I strongly object to any intrusion by this proposed section
of the Official Plan. The taking of water is already over controlled. Only 5-10% of household water use is for
human consumption, the balance is contaminated by washing cars, clothes, bathing, and of course toilet
facilities. Every new home being built should contain a cistern to collect water for non pottable uses.
The references contained in this document indicating the decision is to be finalized by council leads .back to the
'Good ole Boy' system and bureaucrat manipulation.
Please notify me of progress and meeting pertaining to the Official Plan realignment.
~.
"Home
Barrie Automotive Flea Market"
Burl's Creek Family Event Park P.O. Box 210 Oro, Ontario LOL 2XO Phone: (705) 487"3663 Pax: (705) 487-6280
Web site: www.burlscreek.com Email: burlscreekpark@burlscreek.com
June 30, 2003
~~-~
Bengt Schumacher
RR#2
Oro Station, ON
LOL 2EO
705 835-2000
'J'Dl 0 7 2003,
ORO-MEDONTE
~, TqW!-!~~IL-
RE: PROPOSED ADMENDMENTS TO ORO-MEDONTE OFFICIAL PLAN
Dear: Mayor, Members of Council and Meridian Planning Consultants
I attended the meeting held June 24, and want to commend you on many good proposed
amendments to the Official Plan, In particular I am very much in favour of the new
amendment for limited development on an existing public road that is across from
existing development in the Shoreline designation. This will allow for efficient
utilization of existing services without impacting the character of the area. Despite
concerns expressed at the meeting, there are sufficient restrictions planned to ensure that
the proposed lot sizes will limit density, encourage quality, and minimize environmental
impact. I think this is good planning and strikes a good balance for the township or Oro-
Medonte.
Water Taking
While I agree with the general intent of the water taking amendments to the Official Plan,
I think it would be prudent for Oro-Medonte to minimize Official Plan amendments on
water taking until the province settles the current disputes. It is not clear at this time if
water taking is going to be considered a land use or not.
Tourism
As mentioned at the June meeting by one of the presenters (Mr. Haney?), I also support
some official recognition of the importance of tourism to the future ofOro-Medonte.
Thank you for the opportunity to comment,
Bengt Schumacher
~
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Mr. Neil Craig
Mayor, Oro-Medonte Township
ORO, ONTARIO
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Dear Mr. Craig:
Re: Public Meeting held June 24th, 2003-06-25
At the above mentioned meeting, you encouraged all landowners in Oro-Medonte to
register their interests in addressing the township's official plan amendments currently
being considered.
We own the property fronting the intersection of Bass Lake Road and the Fourth Line,
specifically the South-West comer. This property has been owned since the late 1980's
and it was purchased with residential housing development in mind. However, since this
property is situated squarely in the Oro moraine, we have since become concerned with
the restrictions now being contemplated by Council. You will be aware of previous
correspondence with your planning department and Mr. Nick MacDonald also.
We wish to record our desire to have a site specific adjustment to the official plan for
several reasons as outlined below:
i) Notwithstanding Council's desire to aggressively protect the Oro Moraine
from and environmental point of view, our particular property is
environmentally rated in the 0 - 30 rating category and therefore presents
no significant environmental sensitivity, as defined by Council.
Moreover, this land is marginal land and has a shallow overburden of
topsoil but it is essentially a deposit of poor quality aggregate.
ii) The size of the parcel ofland (approx. 70 acres) is not sufficient to sustain
a full time agricultural entity. This was re-verified last night at the public
meeting
iii) We cannot extract aggregate since the road system prohibits trucking on a
non current existing haulage route. This we accept.
iv) Our land parcel is adjacent to the existing Horseshoe Valley development
complex and is a natural extension of Horseshoe according the most recent
environmentally protected map areas. Some Members of Council, along
with several other deputations heard during the public meeting,
conceptually support strategic developments from a township revenue
perspective, and our property would fall into this category.
v) All utilities (electrical, gas, cable, water) already service this area and
further, the road system provides excellent access to this potential
development off of both Line 4 and Bass Lake road.
We have sent our site plan to our engineering resource for design and of course we will
comply with Council's directive to have minimum 1.5 acre lots in the event of a
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successful severance. Weare presuming that we would need to complete an application
for severance but at the same time, we cannot be funding an entire technical study in the
absence of some indication that we could receive serious consideration of our 'Sub-
division.
Weare therefore asking you for an indication that we should move forward not only in
support of the many potential residents of Oro-Medonte and therefore an improved tax
and revenue base, but also that our application for severance would receive fair and
supportive review.
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June 4, 2003
Mr. Dino Sardelis
RR#2
Thornton, ON
LOL 2NO
Re: Oro-Medonte Official Plan Review
Our File Number 2360
Dear Mr. Sardelis:
I am writing on behalf of the Township of Oro-Medonte to indicate that the Township has confirmed a key
decision made in early 2002 on how to proceed with the Official Plan Review.
As you may be aware, the Township is in receipt of a number of submissions regarding the Official Plan
Review. About one third of these submissions relate to general policy issues with the remaining
submissions relating specifically to site-specific development requests.
When the public meeting on the Official Plan Review was held on May 8, 2002, Council clearly indicated
that the intent of the review was to determine whether any of the policies applying to all lands in the
Township should be updated. It was not the intent of Council that the Official Plan Review would serve as
a vehicle for the consideration of site-specific requests to change the policies and/or designation applying
to a particular property, unless the intent of the change was to correct an error.
In your case, you have requested that Council give some consideration to creating a new parcel of land
from an existing parcel within the East Half of Lot 6, Concession 4 (Oro). These lands are located at the
"'o,,+h_\A'e"'t C"rnor Of tho Bass Lako .c'!do'Rcan <:Inn tho 4th l'lno Thoso la"'..Is arocur.rontly .rlo",it"ln",ton
""'. ...".t ..-..... .......i_ 1.. _ , . . , ..... \""I _ .... _.._ ..._ _, _. It_ _ ;.ru ..... 11_' - __......;::,.._..__
Rural, with an Environmental Protection Two overlay. These lands are also located within the proposed
Oro Moraine Planning Area. Section D2 of the Official Plan contains the policies r,especting lot creation in
the Rural designation. You will note that the policies are fairly restrictive since it is the intent of the
municipality to direct the majority of new residential development to the existing settlements.
At this point, you have two options. The first option is to request that the policies referenced above be
modified in a manner that provides other landowners in your situation with the same opportunity.
Justification for such a change would be required.
The second option is to submit an application to amend the Official Plan to obtain the specific permission
you are seeking. Such an application would have to be supported by the appropriate technical r-eports.
Following the submission of all required technical reports, a public meeting under the Planning Act can
113 Collier Street, Barrie, ON Canada L4M 1H2 . Tei: 705.737.4512 · Fax: 705.737.5078 · Website: www.meridianplan.c6
Bay Wellington Tower, Box 792.181 Bay Street, Suite 2310, Toronto, ON M5J 2T3 . Tel: 416.977.7511 . Fax: 416.977.9850
2400 Meadowpine Boul€vard, Suite #102, Mississauga, ON L5N 6S2 . Tei: 905.819.2993 . Fax: 905.819.2994
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then be held. Submitting an application in this manner will ensure that all matters related to your specific
request are considered in an open public forum.
If you require further information on either of the options discussed above, please contact me. Please
note that the public meet" g on the Official Plan Review will be held on June 24,2003.
YOUilUIY,
NiJ J~ld, MCI
Partner
NM/jrw
C. Oro-Medonte Planning Advisory Committee
Oro-Medonte Council
~;
Walter Bachinski & Janis Butler
15~ Drury Mill Road
Shanty Bay ON LOL 2LO
'JUN 3 0 2003'
June 30, 2003
ORO-61i.EDONTE
TOWN~HIP
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To Mayor 1. Neil Craig and Members of the Oro-Medonte Council:
Janis and I wish to express our gratitude to you and members of Council for voting against the
proposed change to the bylaw to allow motocross racing on the Graham property located on the
Old Barrie Road. We are relieved and truly thankful!
We were particularly impressed with the performance of our local elected Councillor, Paul
Marshall, On numerous occasions he listened with great patience, not only to our concerns, but to
those of our neighbours as well. He was always courteous and returned our calls promptly, Our
experience with Councillor Harry Hughes was simifar. Both Councillors were sympathetic and let
us know that they understood our position on this issue. The knowledge that we have access to
our elected representatives has given us great confidence in the future of Oro-Medonte' s growth.
The forthright position taken by Paul Marshall and Harry Hughes, at the Committee of the Whole
which met on Wednesday the 25th of June, was heartening; both spoke clearly rrom the heart and
to the point about the issue of noise. We thank you and the other members of Council for
supporting their motion unanimously, What this entire experience has given us is a sense of trust
in Oro-Medonte's Council. You have demonstrated the ability to support, on a fundamental level,
the rights of citizens to live in relatively peaceful surroundings. As Councillor Hughes pointed
out, we did choose to live in an agricultural area to enjoy the pleasures of rural life. We do love it
here in Oro-Medonte and we hope development can progress in an harmonious manner.
Thank you again for your support,
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Page 1 of2
. .
Ruth Fountain
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From:
To:
Cc:
Sent:
Subject:
"Diana Gerrard" <dianagerrardla@rogers.com>
"Ruth Fountain" <ruth. fountain@oro-medonte.ca>
<neil.craig@oro-medonte.ca>; <walter. dickie@oro-medonte.ca>; <don. bell@oro-medonte.ca>;
<ralph.hough@oro-medonte. ca>; <paul.marshall@oro-medonte.ca>; <harry. hughes@oro-
medonte.ca>; <garfield_dunlop@ontla.ola.org>; "Stephen Wells"
<swells@architectsalliance.com>
Monday, July 07,200312:33 PM
Re: Open Space in Ward 5/Public Promenade
Thank you for your reply to my e-mail. But I would really like all of the issues I raised answered. Including how to
be informed od meeting dates and minutes of the Steering Committee. I would also like to know the process by
which the Steering Committee was struck. Also, I would like the names of the entire Steering Commitee and I
would like to know how to contact them.
In addition, I have now become aware that the $50 k has been allocated for a limestone screenings with
a concrete border along a portion of the Promenade. With regards to this I have some additional questions and
comments:
Comments:
1. Through what process exactly was this expenditure of monies allocated and at what cost to other public
recreation needs?
2. Who will maintain this pathway, both on a weekly and long term basis, and exactly how will this be funded.
I live on the Promenade. Presently we maintain the Promenade in front of our own property. However, it is my
experience that limestone screenings, even with a border, migrate significantly. I am not prepared to ruin my lawn
mower maintaining the Promenade if a limestone screenings path is introduced. I am also not prepared to have iiI.
reduced level of maintenence in front of my home. (i.e. the grass needs to be cut weekly).
Would Oro-Medonte enter into an agreement that the Promenade maintenance would not suffer in any way as a
result of their introduction of a pathway in this area?
3. Who will be liable for any accidents/injuries on the Promenade?
Our lawyer says that this issue is unclear. Would Oro-Medonte enter into an agreement to assume any liability as
a result of their introduction of a path in this area?
4. How would drainage be handled as a result of the introduction of a path in this area? It is my experience
dealing with Environment and Fisheries that the introduction of limestone screenings which could easily migrate
into the lake, with their resulting effect on Ph, would not be allowed in this location unless no overland drainage is
possible into the lake.
Would Oro-Medonte provide mechanical drainage in this area? Is there a survey and a drainage plan? Has
approval been sought from all of the affected juristictions?
5. How does the introduction of a path in this area fit into future planning for the waterfront and public open
space in Oro-Medonte?
6. Have all of the people in the neighbourhood been consulted to see if they even want a hard surfacesoluticm
to the promenade? .We haven't been and we live on the Promenade. Since' realized what was up I have asked
several people walking by and they say they like it the way it is and would not like to see a gravel path! These are
7/8/03
Page 2 of2
..
people who do not live on the water.
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7. Have the people in the neighbourhood been consulted to see if this is how they want $50 k spent? Again, we
haven't been.
Conclusion:
As a Landscape Architect with considerable experience in waterfront design, (I have recently completed and won
several awards for a major section of the Toronto waterfront)it is my opinion that a limesone screening path, even
with a concrete border is not a solution for a waterfront walkway. Traditionally waterfront paths are wood: a
material that is inert, permeable, in keeping with waterfront vocubulary and sensitive to waterfront environmental
issues. The path contemplated here is appropriate for an inland trail system. The solution proposed for the
Promenade needs to be re-thought!
Finally, this process needs to be much more transparent. It feels very hidden and secretive to me.
----- Original Message -----
From: Ruth Fountain
To: Diana Gerrard
Sent: Monday, July 07,20039:29 AM
Subject: Re: Open Space in Ward 5/Public Promenade
-- Original Message ---
From: Diana Gerrard
To: ruth. fountain@oro-medonte.ca
Cc: neil.craig@oro-medonte.ca
Sent: Tuesday, June 24,20037:07 PM
Subject: Open Space in Ward 5/Public Promenade
I have recently moved into your Ward and cannot help but notice the glaring lack of public play facilities. The
young people, for the most part, appear to have been relegated to playing on the streets. I have 4 children
and therefore I am keen to see the fulfilment of this void.
I understand that some money has been requested for the development of the public open space system in
this area: $50,000.00. I further understand that a Steering Committee has been struck to study the allocation
of the funds. As a registered Landscape Architect with over 20 years experience in the design of public open
spaces, I can assure you that this is a very tiny sum, unless concentrated onto a small site with a specific
programme. As a mother, I would very much like to see this money directed to those who need it most, our
children. As a taxpayer, I worry about the common pitfalls of most public open space projects: the
establishment of realistic goals; accurate budgeting; cost over-runs; long term maintenance costs, etc.
I am not professionally interested in any project which might grow from the Steering Committee's work. But as
a constituant of your Ward, and a parent, I would like to know who is on the Steering Committee and through
what process the committee was struck. I am sure that transparency of the process is as important to you as
it is to the taxpayers. I would also like to know how one can join and/or remain informed of the Steering
Committees meeting times, minutes, etc.
I thank you in advance for your prompt response to my very real concerns.
Diana Gerrard In reference to your e-mail I have been in conversation with Jennifer Zieleniewski the C.A.O.
at Township of Oro-Medonte. The committe is two residents from Front Lot owners and two residents from
back lot owners. The front lot owners are Harold Regan and Vicki Sheppard. Please call me at 325-8825 and I
will be please to discuss information withyou. Ruth Fountain
7/8/03
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12 Toronto Street,
RR # 1, Comp 903,
Oro Station, Ontario.
LOL 2EO
July 8, 2003.
Mrs. J. Zieleniewski,
Chief Administrative Officer,
Township of Oro-Medonte.
JUi 0
Qb 8 2003
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'-----
Dear Jennifer,
At the annual general meeting of the Barrillia Park Ratepayers' Association held
Saturday, June 28, 2003, the following items regarding Barrillia Park were discussed.
1. That the tennis court surface be repaired by resurfacing. The court is being used
by the residence of the surrounding area.
2. That the grass around the bench and the court backstop be properly trimmed.
3. Consideration be given to the construction of a separate basketball shooting
area.
4. That the tree limbs overhanging the park area and the tennis court be properly
limbed.
Thank you for considering our concerns and requests.
Sit;~\erely ~~l
R~~:~-
President, Barrillia Park Ratepayers' Association,
487-3075
,./ ,..
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Waverley Monument Committee
c/o Bonnie R. Reynolds
8420 Hwy 93
R.R.#2 Midland
L4R 4K4
r J U M 1 1 1"1Y4
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a-"r:
June 12,2003
Dear Mayor Craig and members of Council:
The Waverley community holds a service every year to keep fresh the memory of those
who gave their lives for an ideal. The Soldier's Monument represents those servicemen
from the former Townships of Medonte, Tiny, Flos and Tay who died in the First and
Second World Wars and the Korean War. In years past, the Township of Medonte
generously donated toward the upkeep of the monument. Our committee is planning on
purchasing new wreaths and hope that you could donate toward this project. Attached is
the announcement for the Annual Memorial Service. Hopefully you can attend and lay a
wreath in memory of those servicemen who gave their lives from the Township of
Medonte.
Sincerely,
() IU
20ft JtUrL: 1<' ey fLcAoI/J-"
Secretary Treasurer Waverley Monument Committee
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LEST WE FORGET
ANNUAL
MEMORIAL SERVICE
at the
SOLDIER'S MONUMENT
W A VERLEY
SUNDAY SEPTEMBER 14, 2003
2:30 p.m.
The Waverley community holds a service every year to keep fresh the memory of those
who gave their lives for an ideal. The Soldier's Monument represents those servicemen
from the former townships of Tiny, Tay, Flos and Medonte who died in the First and
Second World Wars and the Korean War.
Please plan to attend to honour those who gave their lives that
we might live in freedom.
For further information contact:
Bonnie R Reynolds
8420 Hwy 93
R.R#2 Midland L4R 4K4
~h- ,
To Garfield Dunlop M.P.P.
Simcoe North
14 Coldwater Road West
P.O. Box 2320
Orillia, Onto L3V6S2
June 20, 2003
'-
Dear Garfield,
Re:- Ground Water Protection & the Oro Moraine
As you know the Oro-Medonte Council has created a review process to help them
establish policies to protect the Oro Moraine's natural features & its function as a
groundwater recharge/discharge area.
Stake holders were brought together to recognize the needs of the residents of the
municipality, the mineral aggregate industry, developers & conservation
authorities.
This has been a difficult task and the Council desires a great deal of credit for
undertaking it.
After many months of discussions and public meetings a draft plan is now before
Council for its consideration.
Based on my experience as a participant in this review process I would like to
express my personal opinion and recommendations to you and your Government as
follows:
1. The issue of protecting water sources, such as the Oro Moraine, is one which
neither the Municipality nor the County of Simcoe can resolve on their own.
It will take the leadership and legislative power of the Ontario Government.
For example - The Provincial Policy Statement (P.P.S 1997) states that both
mineral aggregates as close to market as possible (or should we say cheap
gravel) and ground/surface water must be protected. The P.P.S is not clear
however, on what happens when the two are in conflict in an area such as a
moraine
If Council enacts policies to protect the water related functions of the Oro
Moraine it will most likely bring down the wrath of the aggregate industry. It
will probably take the matter to the Ontario Municipal Board (OMB) for a
decision.
I believe this matter is too important to be left in the hands of a quasi-judicial
process such as the O.M.B.
Even though the Planning Act only requires that authorities" shall have
regard to (its) policy statements" the Provincial Policy Statement is taken
very seriously in the planning process & should therefore be clear & concise.
The P.P.S. has been under review since 2001, but the Ontario Government
appears reluctant to make much needed revisions.
2.Mr. Justice O'Connor in Part Two of the Walkerton Inquiry states "There
is no question that when it comes to water resources, sustain ability must be a
cornerstone of public health." His report is quite clear "that source
protection planning must be carried out on an ecologically meaningful scale -
that is, at the watershed level."
Premier Eves said earlier this year his Government would provide legislation
this Spring to encompass watershed planning. To my knowledge this has not
happened.
As you know all of Oro Medonte Township and about 90% of Simcoe County
depend on groundwater for their potable water. I know you have serious
concerns for this matter. The Oro Moraine Symposium (March 29, 2001)
you sponsored provided a great forum for public education and input. We
also greatly appreciate the funding from the Ontario Government for the
very valuable ground water research done by the South Simcoe Ground
Water Study.
Your Government's Operation Clean Water action plan was a necessary step
to improve water quality & delivery in the Province.
I would request, Garfield, that you bring before Premier Eves & your
Government the matter of the need for a revised Provincial Policy Statement
and for legislation to encompass Justice O'Connor's Part Two Report to
protect the Watershed.
Keep up your good work.
Sincerely,
S/~C}
E. ~::: l/ ..
67 Cathedral Pines
R.R.l Barrie, Onto L4M 4Y8
Copies to Oro Medonte Council
Simcoe County Council
Nick McDonald
CCiV\~c\L/C .'"1. ()
Mf/-
Township of Ora -Medonte.
att. CounCil of Ora-Medonte..
P.O. box 100, Ora-station
Ontario. LOL 2 X O.
JlJN 2 4 2003
loe>
Shanti Beelen.
RR #3
Coldwater,Ont. LOK lEO.
June 17 - 2003.
Dear Sir,
I write this letter to address concerns about the road where we live at line 10 North, between
Mt. St. Louis Rd, and County Rd 19 , on Eady Side Rd,.
We have a very nice community, but we have a problem every year. The road is dusty in the
Springs and in the Summer, with a lot of holes and bumps in the Winter time.
MANY PEOPLE USE Line 10 North ---- to County Rd 19 and ----to Hwy 400, every 10
minutes, the car, truck,.............ect use line 10 North.
They drive more than 60 Km! hour, this bring the dust into the air and makes dirty all the the
clothes which I hang outside" and make the people sick with asthma, allergies.
Last year they put oil on the raadthe smellrrom the oil made people sick, headache.
Could you give us a better life by repairing the road ftom graved to pavement on line 10
North-------to Eady station rd, there is about 2 and half Km.
We have live more than 11 years on Eady station rd, but nothing has changed in this area.
We have right to live in this Township with a clean air.
Is Oro-Medonte Township ever going to change to become a nice Township ???
Thank: you for/your attention.
1YJ11
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TOWNSHIP OF SEVERN
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THE CORPORATION OF THE TOWNSIDP OF SEVERN
P.O. Box 159, OriIlia, Ontario, L3V 6J3
July 4, 2003
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/1 JUl 0 8 2003
ORO"N1E,
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Township of Oro-Medonte
P.O. Box 100
Oro, Ontario
LOL 2XO
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ATTENTION: Marilyn Pennycook
Clerk
- '1 "/1
Dear ~ok:
RE: Boundary Road Agreement
In 1994, the Township of Severn entered into a Boundary Road Agreement with
the Township of Oro-Medonte for maintenance of roadways. As the Municipal
Act, R.S.O. 1990 stated that the term of these agreements could not exceed 10
years, the Township of Severn is requesting that the Township of Oro-Medonte
enter into a new Agreement under the Municipal Act, S.O. 2001, with respect
to this matter.
It would be appreciated if you would forward the enclosed Draft Agreement to
your Council for their review and adoption. Once the Agreement has been
formally executed, please return two (2) original copies to the Township and
when finalized one will be returned to you for your file.
If you require any additional information, please advise.
y our~ truly,
,/
~/:/~ /j / ..-./)
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.Sharon R.
Deputy Clerk
jsrg
Encl.
Municipal Office: 1024 Hurlwood Lane
Telephone: (705) 325-2315 Fax: (705) 327-5818
G~-d
BOUNDARY ROAD AGREEMENT
This agreement made in duplicate this
day of
,2003.
BETWEEN
THE CORPORATION OF THE TOWNSHIP OF SEVERN
(hereinafter called 'Township of Severn")
AND-
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
(hereinafter called 'Township of Oro-Medonte")
WHEREAS the Municipal Act, S.O. 2001, Chapter 25, Section 29.
(4). provides for municipalities having joint jurisdiction over a boundary
line highway to enter into agreements under which each municipality
agrees to keep any part of the highway in repair for its whole width and
to indemnifY the other municipality from any loss or damage arising from
the lack of repair for that part;
AND WHEREAS portion of highways fonn a boundary between the
Township of Severn and the Township of Oro-Medonte;
AND WHEREAS it is deemed expedient to enter into a Boundary
Road Agreement for maintenance of the said portions of highway;
NOW THEREFORE THE TOWNSHIP OF SEVERN AND THE TOWNSHIP
OF ORO-MEDONTE DO HEREBY MUTUALLY COVENANT AND AGREE
AS FOLLOWS:
1. Township of Severo
That the Township of Severn hereby agrees to the following
maintenance responsibilities:
(a) To provide winter maintenance inclusive of the boundary
road known as the 14th Line/Town Line from Lot 1 to Lot 17,
more or less.
(b) To provide all season maintenance inclusive of the boundary
road known as the 14th Line/Town Line from Lot 1 to Lot 9,
inclusive.
(c) To provide all season maintenance inclusive of the boundary
road known as the 13th Line/Dunns Line within Lot 16 north
of the 15/16 Sideroad/Foxmead Road, more or less.
(d) To provide winter maintenance inclusive of the 15/16
Sideroad/Foxmead Road from Line 12 to 14/ Anderson Line
to Town Line, more or less.
1
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(e) To provide all season maintenance inclusive of the 12th
Line/Anderson Line within Lot 16 north of the 15/16
Sideroad/Town Line, more or less.
2. Township of Oro-Medonte
That the Township of Oro-Medonte hereby agrees to the following
maintenance responsibilities:
(a) To provide maintenance (other than winter control) on the
boundary road known as the 14th Line/Town Line from Lot
10 to Lot 16, inclusive.
(b) To provide all season maintenance inclusive on the lOth
LinejSteeles Line within Lot 16 and Lot 17, from the 15/16
Sjderoad/County Road #19 to Old 400 Highway/Lower Big
Chute Road, more or less.
(c) To provide winter maintenance inclusive of the road known
as Reservoir Road within Lots 18, 19 and 20, from Highway
400 north.
3. Description of Maintenance Works
Notwithstanding the other provisions of this agreement, the parties
acknowledge that:
(a) Summer maintenance constitutes the operations of grading,
gravel resurfacing, patching, hard top, resurfacing, signage,
grass cutting, brushing, ditching, shouldeIing, dust control
and all other operations required to maintain the road
section to a generally accepted Ministry of Transportation
level of service.
(b) Winter maintenance constitutes the operations of plowing,
sanding, iceblading, culvert thawing, ditch dealing and all
other operations required to maintain the road section to a
generally accepted Ministry of Transportation level of service.
4. Authority
The parties of this agreement agree that the respective
municipality responsible for the summer maintenance operations
shall be responsible to authoIize and execute all entrance pennits,
utility encroachments and any other encroachments for the portion
of highway exdusively under its area of juIisdiction.
5. Boundary Road Construction
Nothing in this agreement shall confer an obligation upon either
Township for construction or reconstruction of a highway unless
agreed to by both parties and giving either party a minimum of one
(1) year's written notice. Said notice shall commence on the first
day of January after receipt of the notice.
2
6. Bridge Maintenance/Construction
,
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The parties of this agreement agree to share the cost on a 50/50
basis for any culvert and bridge maintenance or construction over
600 mm in size. The work is to be perfonned by the municipality
who has jurisdiction of the area.
7. Liabilities
(a) That the Township of Severn does hereby agree to indemnify
and save hannless the Township of Oro-Medonte from any
loss or damage aIising from the want of repair of the said
portion of highways for which U has assumed responsibility
for maintenance and repair.
(b) That the Township of Oro-Medonte does hereby agree to
indemnify and save hannless the Township of Severn from
any loss or damage arising from the want of repair of the
said portion of highways for which U has assumed
responsibility for maintenance and repair.
8. Bv-Iaws
In accordance with Section 27. (2) of the Municipal Act, a By-law in
respect of a highway under joint jurisdiction shall be passed by all
of the municipalities having jurisdiction over the highway.
9. Term of Agreement
This agreement shall continue for a period of one (1) year, and
thence from year to year thereafter, unless notice of tennination is
seIVed by either party upon the other thirty (30) days prior to the
anniversary date.
IN WITNESS THEREOF the parties hereto have caused their respective
seals to be affixed and duly attested by the hands of their corporate
officers.
CORPORATION OF THE TOWNSHIP OF SEVERN
MAYOR
CLERK-TREASURER
CORPORATION OF THE TOWNSHIP OF ORO-MEDON1E
MAYOR
3
THE CORPORATIQN OF THE TOWNSHIP OF SPRINGWATER
(j1 ~). "2
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NOTICE OF A PUBLIC MEETING CONCERNING A
PROPOSED AMENDMENT TO THE FORMER TOWNSHIP OF MEDONTE
ZONING BY. LAW NO. 1990-22 AS AMENDED
TAKE NOTICE that the Council of The Corporation of the Township of Springwater will hold a public
meeting on August 5th, 2003, at 7:00 p.m. in the Knox Council Chamb~rs, 35 Quaen Stre~t West,
Elmvale, to consider a proposed Zoning By-law Amendment under Section 34 of the Planning Act,
R.S.O. 1990, c. P 13 as amended.
PURPOSE AND f;FFECT
THE PURPOSE of the By-law is to rezone the lands located in Part of Lots 48 & 49, Concession 1,
former Township of Madonta, now in the Township of Springwater and more particularly described as
Part 1 on RP 51R-19304, and known municipally as 2333 Cassell Drive, Property Roll No. 020001
022000000 from the Highway Commercial (C2) Zone to the Highway Commercial Exception (C2-2)
Zone, The effect of the rezoning will be to pennit tool & die uses as additional permitted uses on the
subject lands.
A KEY MAP on the reverse side of this notice illustrates the proposed change in land use,
ANY PERSON may attend the public meeting and make written and/or verbal representation either in
support of or in opposition to the proposed zoning by-law amendments.
IF YOU wish to be notified of the adoption of the proposed zoning by-law amendment. you must make
a written request to the Clerk of the Township of Springwater.
IF A PERSON or public body that files an appeal of a decision of The Corporation of the Township of
Springwaler in respect of the proposed zoning by-law does not make oral submissions at the public
meeting or written submissions to The Corporation of the Township of Springwater before the
proposed zoning by-law is adopted. the Ontario Municipal Board may dismiss all or part of the appeal.
ADDITIONAL INFORMA nON related to the proposed Zoning By-law Amendment is available at the
Township of Springwater Municipal Office during regular office hours - Monday to Friday, 8:30 a.m. to
4:30 p.m.
DATED AT THE TOWNSHIP OF SPRINGWATER ON JULY 16,2003.
Eleanor J. Rath, Clerk
Township of Springwater.
Simcoe County Administration Centre, Lower East Wing
Midhurst, Ontario LOL 1 XO
(705)728-4784 Fax (705) 728-6957
e-mail: a.lanninQ@.sprinqwate~
web site: www.springwater.ca
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KEY MAP
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Legend
~ Subject Lands
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170
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340 MeIers
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THE CORPORATIQN OF THE TOWNSH'P OF SpRINGWAJER ~, - ~
DRAFT
BY.LAW NO. 2003-HALL
Being a By.law to amend By-law No. 1990-22 as amended, of the former
Township of Medonte, wIth respect to property located in Part of Lots 48 &
49, Concession 1, former Township of Medonte, now In the Township of
Springwater and more particularly described as Part 1 on RP 51R-19304,
and known municipally as 2333 Casso II Drive, Property Roll No. 020 001
022 00 0000.
(G. Hall and Sons lBA)
WHEREAS By-Jaw No. 1990-22, as amended. is the main Zoning By-Law of the Township of
Springwater;
AND WHEREAS By-law NO.1 990-22 as amended, is deemed to be the Zoning By-law of the
Township of Springwater insofar as it pertains to all lands located in the former Township of
Medonte that are now part of the Township of Springwater;
AND WHEREAS the Council of The Corporation of the Township of Springwater has received a
request to amend By-law 1990-22 as amended, and Is In agreement with this request;
AND WHEREAS authority is granted under Section 34 of the Planning Act. to enact such
amendments;
NOW THEREFORE be it enacted as a By-law of The Corporation of the Township of
Springwater the following:
1.
THAT Schedule "A". Map 1 to By-law No. 1990-22 as amended be further amended
by rezoning those lands located in Part of Lots 48 & 49, Concession 1, former
Township of Medonta, now in the Township of Springwater and more particularly
described as Part 1 on RP 51 R-19304 and known municipally as 2333 CaSsell Drive,
Property Roll No. 020 001 022 00 0000 as shown on Schedule "A" attached hereto
and forming part of this By-law from the Highway Commercial (C2) Zone to the
Highway Commercial Exception (C2-2) Zone.
2.
That Section 2.74 - Highway Commercial (C2) Zone be amended by adding
the following section:
/YI-O ~UJ'(L}
C2-2, Schedule "A", Part of Lots 48 & 49. Concession 1; Part 1
on 51 R-19304, 2333 Cassell Drive, Roll No, 4341 020001
022000000
"2.7.4.2
A tool and die business may also be permitted:
3, THAT this By-law shall take effect and come into force pursuant to the
provisions of and regulations made under the Planning Act, R.S.O. 1990,
c,P.13, as amended.
BY.LAW READ A FIRST, SECOND AND THIRD TIME AND FINAllY PASSED ON .
THE CORPORATION OF THE TOWNSHIP OF SPRINGWATER
Mayor Helen E, Coutts
Clerk, Eleanor J_ Rath
---- --
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Inc,,, 1,"(,,","~\1' "<1-1 :HI IN=!
Township of Springwater ~cy-i
Schedule 'A' DRAFT
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Legend
~ Subject Property
300
150
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300 Meters
This is Schedule 'A' to By-Law passed the day of 2003
Signatures of Signing Officers
Mayor
Clerk
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Faxed and Hand Delivered
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July 8, 2003
Township Office
Oro-Medonte
/
RE: Permit 6/03, Lot #2 Martinbrook Crescent
Veenstra Subdivision located on the 2 line of Oro.
JUl 1;
'I 2003 .
~! u~ME.
; O'A'A, DON""~
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Dear Mayor and Council
It has come to the attention of the residents of Martinbrook Estates that the house
being constructed on Lot 2 Martinbrook Crescent (Permit # 6/03), has been constructed
to allow for 3 separate living spaces. This information was obtained through Veenstra
Bros. Construction, and through the owner's own admission to some of the undersigned
residents. All residents of the subdivision have entered into contract with Veenstra Bros.
Construction in good faith to comply with the subdivision agreement and local building
regulations. Clearly the owner's of Lot 2 have demonstrated their intention to create a
nanny flat on the main floor and create a separate living space in the basement for the
purpose of obtaining rent.
We the undersigned residents of Martinbrook Estates are putting the Township on notice
to act quickly and without concession to prevent the unacceptable and illegal
development of the "Martinbrook Tri-plex".
We the residents of Martinbrook Estates request a written response from the Township
on the resolution of this matter before any further permits are issued on Lot #2.
Correspondence on this matter can be directed to the residents of Martinbrook Crescent
c/o Robert & Lynn Bell - 10 Martinbrook Crescent, Shanty Bay, ON. LOL-2LO.
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737-91i'W #~~~~/J'
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CC: Jennifer Zieleniewski
Ron Kolbe
Paul Marshall
Keith Mathieson
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RUDY (f1 ASSOCIATES LTD.
Planning for People, Places. and the Future
RE: Rodgers Property
Northwest Part of Lot 26, Concession 3
Township of Oro.Medonte
Project No. 141
Sent by fax and mail
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July 4, 2003
Mayor and Members of Council
The Corporation of the Township of Oro-Medonte
148 Line 7 South, Box 100
Oro, Ontario
LOL 2XO
Dear Mayor and Members of Council
RUDY & Associates Ltd. has been retained since November 2000 by Mr. Mark Rodgers to represent him
regarding planning matters for his property located adjacent to Shanty Bay. We attended the Public Meeting
on June 24th and are writing this letter to submit in writing the experience we have had with the planning
process regarding Mr. Rodger's property.
We first met with Andria Leigh to discuss severance options in December of 2000. We were told that the
Township would not support an application for severance at this time, but that the Township would be
reviewing the need to expand the settlement area of Shanty Bay next year (approximately the fall of 2001).
We were informed that Mr. Rodger's property could be reviewed with the purpose of being included into the
expanded settlement area and that it would be best to wait until this time instead of submitting a severance
application. January 12, 2001 a letter was sent to Andria Leigh, Mayor and Members of Council indicating our
desire to wait for the review of the settlement area and the possibility of being included in these additional
lands.
Several letters throughout the year of 2001 were sent to Andria Leigh regarding our request to be informed of
timing for the review process and eventually a copy of the planning report that would be going to Council. As
of May 31, 2001 we were informed that the settlement review would be going to Council June 13, 2001 but
would be put on hold until February 2002 and to wait until this time.
With much back and forth regarding the date of when the settlement review/Official Plan Review would be
completed, we waited through this whole process with the expectation that Mr. Rodger's request of being
included in the settlement area of Shanty Bay would be reviewed. On October 10, 2002 we presented a
deputation to the Planning Committee with our request. Following our deputation we were asked to provide a
nitrate concentration report, which was submitted on March 10,2003 and answered all questions regarding
concentrations in the area. It was our understanding from the Planning Report by Andria Leigh that upon
completing the request of a nitrate concentration report the subject property would be considered for
expansion of the Shanty Bay settlement area.
P.O. BOX 834, ORILLIA, ONTARIO L3V 6K8 TEL: (705) 327-2070 FAX: (705) 327-2434 1
Problem solving through Mediation
lD S -d
On March 14, 2003 we received a letter from Meridian Planning indicating that they would be responsible for
completing the review of the new Official Plan and that our request would be reviewed for the Planning
Advisory Committee Meeting in April or May 2003.
On May 26, 2003 we received a letter from Meridian Planning stating that on May 8, 2002 Council clearly
indicated that the intent of the Official Plan review was to determine whether any policies applying to the lands
should be updated - not site-specific requests to change the policies or designations applying to a particular
property, It was our understanding, as shown above, that this was exactly the time and place in which site-
specific requests to change policies and designations would be reviewed.
From attending the Public Meeting on June 24, 2003 we heard several other people comment about the
misinformation received about reviewing site-specific requests. This whole process has taken over two years
to get to this point. We have been waiting for the 'appropriate' time to discuss our request, and in the
meantime have provided any information requested by the Planning Department. Too much time has been
wasted simply because Andria Leigh from the Township Planning Department and Meridian Planning had
different notions of what the Official Plan Review would entail. We have wasted valuable time and money on
this project and would like our complaint to be noted with the Mayor and Council.
We would like to hear from Council regarding how they propose to remedy the situation that has been caused
by lack of continuity between departments. Also, we would like our request, to be included in the Shanty Bay
settlement area, to be reviewed. I have included some background information in this package with a map
indicating the property location for your review.
We look forward to hearing from you regarding next steps and our specific request. If you require any more
information please call me at 416-651-5428.
Thank you,
RUDY & Associates Ltd.
'1~~
Tatya Pallopson, B.A Hons.
Planner
Cc:
Meridian Planning
Mark Rodgers
2
LEGEND
:.=J Agricultural
Rural
Rural settlement
Area
Shoreline
OVERLAY DESIGNATiONS
EnviroV-?ental
PTotecyon T1fO
Locat\on Map
LA1'B sUlCOE
..... )11....-...........-..................-
... .._ .. ... ....... .. ___ .1 ... .. .. .... .....
*NOTE
CO)IPoNlN'!! Of TBE JNV!RoN)ilNTAL
P'RoTBCn.ON oNE AND TfO
D'E81GNATlONS AJ$ S1l01lN ON
sCtm!UU 'B
~L _n. ~...
1 :20.000
J1J!1W.AR"i 1ft'"
subject Site
KEY p~
Area proposed to be Added to
Rura\ sett\ement Area
TOWNSHIP OF ORO-MEDONTE
OFFICIAL PLAN
SCHEDULE _ ~2--=
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RUDY @,ASSOCIATES LTD.
Planning for People, Places, and the Fulure
~s- L\
Rodgers Property
Northwest Part of Lot 26, Concession 3
Township of Oro-Medonte
Submission to Council and Staff
October 10,2002
RUDY & Associates has been retained by Mr. Mark Rodgers to represent him regarding planning matters for
the property located adjacent to Shanty Bay.
Purpose of presentation
The purpose of our presentation to council this evening is to request that council consider including Mr.
Rodgers property and surrounding area to the settlement area of Shanty Bay in their 5 year review of the
Official Plan.
Site location and Use
· The property is located in the Township of Oro-Medonte in the North West Part of Lot 26, Concession
3. (See Location Map)
· The property fronts Concession Road 2, a municipally maintained roadway with 792 feet (241 metres)
of frontage.
· It is 6.003 acres (2.43 ha) in size.
· The site currently houses Mr. Rodgers home and a commercial building for his construction and
renovation business.
Shanty Bay settlement area boundaries
Currently the settlement area for Shanty Bay extends from the 3rd line to west of the 2nd line and north of the
CNR rail line. (see Location Map). . The subject property is located north of the existing settlement area.
Surrounding land uses and desiQnations
North House and barn - Official Plan Designation is Agriculture, Agriculture Rural (AR) Zone
South 3 brick bungalows along Concession Road 2 - Official Plan Designation is Agriculture, Agriculture
Rural (AR) Zone
West Draft Plan of Subdivision - the Arbour Subdivision - Official Plan Designation is Rural Settlement
Area, Zoned Residential One R1 (H) (Holding) Zone
a) There are 2 bungalows immediately across from Mr. Rodger's property fronting Concession Road 2.
b) The rear yards of the homes in the Arbour Subdivision abut the existing residential lots, There are 100
lots proposed for the Arbour Subdivision. There are 23 completed for Phase 1 with 77 additional lots
proposed for Phase 2. Servicing for this subdivision is full water service connected to Shanty Bay with
private septic systems. There are existing fire hydrants along Concession 2; these will be connected
to the pumphouse in Shanty Bay and the system upgraded to ensure service to the Arbour
Subdivision.
East An open field with a barn - Official Plan Designation Agriculture, Agriculture Rural (AR) Zone
. This portion of Concession 2 represents a residential community.
P.O. BOX 834, ORILLIA, ONTARIO L3V 6K8 TEL: (705) 327-2070 FAX: (705) 327-2434 1
Problem solving through Mediation
1o~-5
Current OP and Zoning
Currently the property is designated Agriculture in the Official Plan and Agricultural Rural in the Zoning By-
Law.
Section C1.2 of the Official Plan states that lands designated Agriculture must meet one or more of the
following criteria to be in this designation:
a) they consist of areas where prime agricultural land predominates. Prime agricultural land
include specialty crops and or Classes 1,2 or 3 for potential agricultural capability in the
Canada Land Inventory Mapping;
b) they consist of lands which, in spite of varying market conditions, are considered to be viable
ongoing operations;
c) they support intensive farming operations;
d) they are surrounded by or contiguous to other agricultural operations.
Agricultural Uses
. The subject property is classified (27F 33T) 70% Class 2 lands and 30% Class 3 lands. The land is
classified as prime agricultural but the parcel is too small for farming. With 6.003 acres (2.43 ha) it
does not lend itself as asuitable piece of property for a viable ongoing farm operation, nor would it
support an intensive farming operation.
. The use of this site for an intensive farm operation in such close proximity to the existing residential
community has the potential to create future land use conflicts due to noise, dust and odours.
. The property is located adjacent to the Arbour Subdivision which has been included as a part of the
rural settlement area (see Location Map). The subject property is a logical extension to this
development area and would allow for the settlement to grow in a logical and orderly manner.
. The subject property is not surrounded by contiguous agricultural operations and as mentioned
previously is located in a residential neighbourhood.
. It is our opinion that the subject property does not adequately meet the criteria for the Agricultural
designation in the Official Plan,
Servicinq
. The Official Plan states in Section 81.2.5: that additional residential land in Shanty Bay will not be
considered unless:
~ It can be shown that there is a need for additional development in the Township and in the
area. (The Township is in the process of completing a Growth Management Study to
determine future growth.)
~ The feasibility of developing a communal sewage treatment system servicing the entire
settlement area has been investigated to the satisfaction of Council and the appropriate
agencies.
. The Arbour Subdivision adjacent to the subject property will be serviced with an extension of the
existing Shanty Bay water system and private septic systems.
. There would be an opportunity to extend the water system to the Rodger property.
2
~~-~
Proposed OP and ZoninQ
We are proposing the subject property and surrounding area be designated Rural Settlement Area. This
would allow the property to be a part of the residential community of Shanty Bay and allow for future
development of the property.
Summary
It is our planning opinion that it would represent good land use planning to include the subject property and
surrounding area into the Shanty Bay settlement area for future development.
In summary:
. The property is not large enough to sustain an intensive farming operation.
. There is potential for future land use conflict with the dust, odour and noise from a farm operation in a
residential community.
. The site is surrounded by residential housing and is not contiguous to other agricultural operations.
. The subject property is located adjacent to the Arbour Subdivision and is a natural and logical
placement for future growth to the settlement area.
. The Arbour Subdivision is serviced with full water service and private septic systems allowing future
development on the subject property to be serviced within the settlement area.
Prepared By:
RUDY & Associates Ltd.
1~~'
Tanya Rudy, B.A Hons.
Planner
3
IQ- \
THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE
CITIZEN OF THE YEAR COMMITTEE
MINUTES
Monday, July 07,2003
10:05 a.m.
ROBINSON ROOM
Present:
Donald J. McArthur, Morris Shelswell, Alastair Crawford,
Betty Veitch, Bill McCuaig, Fay Craig, Evelyn Reid, Don Walker,
Joan Reid
Regrets:
Joanne Tinney, Jerry Kurtz, Rita Caldwell
Staff Present:
Marilyn Pennycook, Clerk
1. OPENING OF THE MEETING BY MARILYN PENNYCOOK, CLERK.
Marilyn Pennycook, Clerk, opened the meeting at 10:05 a.m.
2. SELECTION OF CHAIRPERSON.
Motion No.1
Moved by Morris Shelswell, Seconded by Betty Veitch
It is recommended that the Chairperson for the Citizen of the Year 2003
Committee be Alastair Crawford as voted by the Committee.
Carried.
3. ADOPTION OF THE AGENDA.
Motion No.2
Moved by Don Walker, Seconded by Evelyn Reid
It is recommended that the Agenda for the 2003 Citizen of the Year Committee
meeting of Monday July 7,2003 be received and adopted.
Carried.
\y-~
4. ADOPTION OF THE MINUTES OF THE ORO-MEDONTE CITIZEN OF THE
YEAR COMMITTEE MEETING HELD WEDNESDAY, JULY 10, 2002.
Motion No.3
Moved by Fay Craig, Seconded by Donald McArthur
It is recommended that the minutes of the Citizen of the Year Committee meeting
held Wednesday, July 10, 2002 be received as printed and circulated.
Carried.
5. PRESENTATION OF LETTERS OF NOMINATIONS AND DISCUSSION
RE: NOMINEES.
Discussion.
6. VOTING.
A vote was taken by ballot.
Motion No.4
Moved by Betty Veitch, Seconded by Don Walker
It is recommended that the 2003 Citizen of the Year be Jim & Pat
Shellswell, as voted by the Committee.
Carried.
7. FURTHER BUSINESS.
Committee requested that the Mayor consider an announcement of the 2004
Citizen of the Year nomination process at the 2003 Ora Fair g Coldwater Fair. It
was also suggested that the ad for nominations be placed in Orillia Today &
Barrie Advance.
8. ADJOURNMENT.
Motion No.5
Moved by Don Walker, Seconded by Morris Shelswell
It is recommended that we do now adjourn at 10:33 a.m.
Carried.
ORO-MEDONTE RECREATION
ADVISORY COMMITTEE
MINUTES
\ '0- \
Monday, June 16, 2003 - @ 6:00 p.m.
Oro- Medonte Administration Centre
Chair:
Councillor Ruth Fountain called the meeting to order
at 6:00 p.m.
Present:
Deputy Mayor Walter Dickie, Councillor Ruth Fountain, Councillor
Harry Hughes, Dave Knox, Ian Hunter, Catherine Riffer-Wessel
Regrets:
Mayor J. Neil Craig
Staff Present:
Chris Carter (Recreation Co-ordinator)
1. Adoption of Agenda for Monday, June 16,2003:
Motion No.1
Moved by Mr. Knox, Seconded by Mr. Hunter
It is recommended that the Agenda for the Monday, June 16, 2003 Recreation Advisory
Committee meeting be adopted as printed and circulated.
Carried,
2. Disclosure of Pecuniary Interest:
None.
3. Adoption of the Monday, May 12, 2003 Minutes:
Motion No.2
Moved by Ms. Riffer-Wessel, seconded by Mr. Hunter
It is recommended that the minutes of the May 12, 2003 Recreation Advisory Committee
Meeting be adopted as printed and circulated.
Carried.
1
b-J
4. Deputations:
None.
5. Unfinished Business:
(a) Discussion and recommendations with respect to Alcohol Risk Management
Policy.
Motion No.3
Moved by Mr. Hunter, Seconded by Mr. Knox
It is recommended that the recommendations presented by the Simcoe County District Health
Unit be received.
Carried.
6. Correspondence:
NiL
7. Co-ordinator's Monthly Report:
(a) Verbal Update re: Skate Boarding Event.
(b) Verbal Update re: 2003 Summer Day Camp Programs.
8. Other/New Business (Information or request for future information):
Nil.
9. Questions:
NiL
2
Ib-3
10. Adjoumment:
Motion No.4
Moved by Ms. Riffer- Wessel, Seconded by Mr. Knox
It is recommended that the Monday, June 16,2003 meeting of the Oro-Medonte
Recreation Advisory Committee does now adjourn at 6:40 p.m.
Carried,
Next Meeting: Thursday, September 4th, 2003 @ 7:00pm
3
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:>
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
ADM2003-19 REVISED Committee of the Whole Marilyn Pennycook
Subject: Department:
Council
Proclamation Policy Clerk
C.ofW.
Date: July 16, 2003
Motion #
R.M. File No.
Date:
OUND:
Committee of the Whole, at its meeting of June 25, 2003, deferred the recommendation of staff with
respect to the Proclamation Policy. After discussion, the draft policy was to be brought back to
Committee on July 16, 2003 with revisions.
515:
The current Proclamation Policy was adopted on June 14, 1995, and restricts declaring
. proclamations to the following:
. Building Safety Week (Ontario Building Association Ontario)
. Community Support Month (Red Cross)
. Drug Awareness Week (Children's Aid Society)
. Get Ready For Snowmobiling Week (Ontario Federation Snowmobiling Clubs)
. Muscular Dystrophy Month (Trehaven Muscular Dystrophy)
. Public Library Week (Orillia Public Library Week)
. Red Cross Month (Canadian Red Cross Society)
. Scottish Heritage Week (Ontario Highland Games Inc. (Barrie))
. World Teachers' Day (Ontario Secondary School Teachers Federation)
lG-
At the April 12, 2000, Committee of the Whole meeting, Motion No. 18 amended the Proclamation
Policy to include "Pitch-In Canada Week".
From December 2001 to May 2003, the Township of Oro-Medonte has received proclamation
requests for the following:
. Canada's Citizenship Week (Minister of Citizenship and Immigration)
. Community and Employment accessABILlTY Month (Communitas Associates Training and
Consulting Inc.)
. Crime Stoppers Month (Crime Stoppers)
. Easter Seals Month (Easter Seal Society)
. HIV/AIDS Awareness Week (Canadian Public Health Association)
. Lung Awareness Month (The Lung Association)
. Mental Illness Awareness Week (Mental Health Implementation Task Force)
. National Emergency Preparedness Week (Ministry of the Solicitor General)
. Ontario Family Fishing Weekend (Ontario Family Fishing Weekend Steering Committee)
. Ontario Public Library Week (Orillia Public Library)
. Pitch-In Canada Week (Pitch-In Ontario)
. Toonie for Autism Day (Autism Society Ontario)
. World AIDS Day (Canadian Public Health Association)
Attached are the current Proclamation Policy, adopted June 14, 1995, and the Revised Draft
Proclamation Policy #PP-ADM-0031 .
After discussion and suggestions received June 25, 2003, staff recommends:
. That the Township of Oro-Medonte declare proclamations for non-profit, charitable
organizations that are chartered Provincially or Nationally only; and
. That proclamations be declared on the Township web site.
OMMENDATION (5):
1. THAT this report be received and adopted; and
2. THAT the Township of Oro-Medonte's Proclamation Policy adopted June 14,1995, be
rescinded; and
3. THAT Council for the Township of Oro-Medonte adopt a new Proclamation Policy:
. That the Township of Oro-Medonte declare proclamations for non-profit, charitable
organizations that are chartered Provincially or Nationally only; and
. That proclamations be declared on the Township web site.
~~
2
*DRAFT*
(c-3
Oro-Medonte Township
Policy Regarding:
Section Subject Page 1 of 1 I Policy/Procedure
Administration Proclamation Policy # PP-ADM-0031
Enacted By Council;
Policy
. That the Township of Oro-Medonte declare proclamations for non-profit, charitable
organizations that are chartered Provincially or Nationally only; and
. That proclamations be declared on the Township web site.
Procedure
1. Request for proclamations are received.
2. Staff determines if the requesting body is a registered non-profit charitable
organization that is chartered Provincially or Nationally.
3. If the requesting body is not a registered non-profit charitable organization, a receipt
letter is forwarded to the requesting body stating the Township of Oro-Medonte's
Proclamation Policy.
4. If the requesting body is a registered non-profit charitable organization, then the
recommendation to Council is to declare the proclamation on the Township web site.
On Council's favourable consideration, a letter to the requesting body is provided
stating that the Township has made the proclamation.
Note:
. "Pitch-In Canada" is exempt from this policy.
ld- \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Prepared By:
Committee of the Whole Harold Daynard,
ADM 2003-035 Manager of Information
Technoloav
Subject: Department:
Council
Server Hardware & Upgrades Administration
C.ofW.
Date:
Motion #
R.M. File No.
Date:
I'
II BACKGROUND:
The amount of $40,000 dollars was approved in the 2003 budget for Server Hardware.
The following is the compiled information showing quotes and pricing for the server
hardware and upgrades
Three quotes were obtained for 2 new servers.
1. Pavliks 2. PowerEd e 3. Dell
IBM Com a Dell
Dual 2.4 Ghz Dual 2.8 Ghz Dual 3.06 Ghz
110 Gb 216 Gb 144 Gb
2.2 Gb 1 Gb 4 Gb
es
no
Pavliks 2 Servers Total = $29,543.92
Total + Tax = $33,975.51
PowerEdge 2 Servers Total = $39,099.00
Total + Tax = $44,963.85
Dell 2 Servers Total = $30,328.00
Total + Tax = $34,877.20
One quote was obtained for an upgrade to the Netfinity email server because it is preset
government pricing from IBM. Quotes were also obtained for a cisco switch to upgrade the
number of computers and hosts able to connect to the new servers at high speed and full
duplex communication rates.
ld-d
Netfinity Upgrade (Email Server)
*IBM Gov Pricing
Total = $3,219.90
Total + Tax = $3,702.89
Cisco Switch Total = $1,030.26
Total + Tax = $1,184.80
*3 Online auotes : Microwarehouse:$1209.99, Insiaht: $1092.99, and Softchoice:$1030.26
ANAL YSIS:
The following is the proposed solution for The Township of Oro-Medonte.
p
dV d
d H d
ropose en ors an ar ware
Item Price incl. tax Vendor
Switch $1,184.80 Softchoice
Netfinity (Email Server) $3,702.89 Pavliks
New Servers $34,877.20 Dell
Total = $39,764.88
1. Purchase the two new servers from Dell for the Price of $34,877.20 including tax.
2. Purchase the IBM Netfinity upgrade from Pavliks for the Price of $3,702.80 including
tax.
3. Purchase the Cisco Switch from Softchoice for the Price of $1,184.80 including tax.
COMMENDATION (S):
1. THAT this report be received and adopted.
2. THAT the provisions of the Purchasing and Tendering Procedures By-law be waived,
and that Council approves the purchase of the following hardware and upgrades: 1.)
Two servers from Dell in the amount of $34,877.20,2.) Upgrades for the IBM Netfinity
from Pavliks in the amount $3,702.89,3.) One Cisco Switch from Softchoice in the
amount of $1,184.80.
~~-
2
Respectfully submitted
:;Yg;J~
Harold Daynard
Manager of Information Technology
C.A.O. Comments:
Date:
C.A.O.
ty~lY--
o
Dept. Head
3
ld-3
o_?:>
This is what the individual plaque will look like.
Ie.
CREST
In recognition of your time and effort in attaining
the dedication of the
Oro African Methodist Episcopal Church
As a
National Historic Site of Canada
June 15, 2003
presented to:
(NAME OF RECIPIENT)
on behalf of
mayor J. Neil Craig, Members of Council
and the
Oro-Medonte Community
In terms of the bigger plaque to recognize the bigger contribution made by many individuals Marilyn and I already
had some ideas in that we thought the commemorative plate be considered for insertion into the plaque and
possibly incorporated the wording on the back of the plate for some history. The suggested wording from Mr.
Crawford along with on behalf of the Mayor J. Neil Craig, the Members of Council and the Ora-Medonte
Community could also be considered with the Township crest.
With the exception of your email which states that the History Committee Members want individual names on the
plaque. Council will have to determine if they want to continue with their original idea of making the plaque
generic or inserting names of individuals to be supplied by Mr. Crawford. This decision would affect the size of
the plaque. Council should also determine where the plaque will be placed, outside or inside at the site or
possibly in their Chamber. This decision will also affect the make up of the plaque.
i.e. if its determined to be placed outside possibly a simple stone with the one liner suggested by Mr. Crawford,
which would encompass everyone in the pass and the future that will care for the property, simple and somewhat
vandal proof.
I intend to bring this matter back to Council for their July 16th, 2003 meeting, for further deliberation and direction
as to Councils' wishes as to their recognition to all the individuals that have given of their time.
Regards,
Jennifer
..
\+ --1
TOWNSHIP OF ORO-MEDONTE
Report
DEPARTMENT REPORT TO: PREPARED BY:
Fire ReDort # 2003-08 Members of Council Paul Eenhoorn. Fire Chief
Council SUBJECT: DEPARTMENT:
Monthly Fire Report Fire and Emergency Services
C.ofW. For May, 2003
DATE:
Motion #
July 8, 2003
Date
Date
Station
Time
Type
Location
Damage
2003/05/01 Horseshoe 7:55:59 Asphyxia, 1071 Line 3 North
Respiratory Condition
2003/05/02 Shanty Bay 17:22:13 Incident Not Found Highway 11 SIB
2003/05/02 Hawkestone 12:08:02 Fire - Open Land Line 12 South
Li!:1ht Ground Cover,
2003/05/02 Shanty Bay 17:25:32 Unauthorized Ridge Road
Controlled Burnin!:1
2003/05/02 Hawkestone 12:07:20 Power Lines Down, 215 Shoreline Drive
Arcing
2003/05/03 Moonstone 13:15:50 Co-detector 17 St. Antoine Cres.
2003/05/03 Hawkestone 21:04:10 Unauthorized 26 Grandview
Controlled Burnin!:1
2003/05/03 Rugby 0:25:47 Asphyxia, 78 Tamarack Drive
Respiratory Condition
2003/05/03 Horseshoe 16:15:21 Vehicle Accident Horseshoe Valley Rd.
2003/05/03 Shanty Bay 22:43:52 Vehicle Accident Line 3 South
2003/05/03 Shanty Bay 10:23:26 Asphyxia, 953 Ridge Road
Respiratory Condition
2003/05/04 Horseshoe 18:27:12 Overheat - 3638 Highway 93
Chimney - Masonrv
2003/05/04 Moonstone 15:33:48 Co-detector 17 St. Antoine Cr.
Tuesday, July 08, 2003
Page 1 of3
'"
\t-J
Date
Station
Time
Type
Location
Damage
2003/05/04 Shanty Bay 19:13:27 Incident Not Found Highway 11 N/B
2003/05/04 Hawkestone 8:51 :46 Dead on Arrival Highway 11 SIB
2003/05/09 Moonstone 15:33:17 Fire - Open Land 4319 Line 9 North
Liaht Ground Cover,
2003/05/09 Horseshoe 20:32:40 Human - Perceived 22 Cherry Trail
Emeraencv
2003/05/09 Horseshoe 11 :22:20 Vehicle Accident Old Barrie Road
2003/05/09 Hawkestone 15:16:57 Unauthorized 9 Lakewood Crt.
Controlled Burnina
2003/05/09 Hawkestone 14:15:32 Unauthorized 29 Maplewood
Controlled Bumina Parkwav
2003/05/10 Hawkestone 11 :57:49 Overheat - Vehicle - Highway 11 N/B
Mechanical
2003/05/10 Shanty Bay 14:02:40 Unauthorized 318 Shanty Bay Road
Controlled Burnina
2003105/10 Horseshoe 8:56:16 Asphyxia, 1675 Line 4 North
Resoiratorv Condition
2003/05/10 Rugby 13:26:41 Unauthorized 328 Line 14 North
Controlled Burnina
2003/05/13 Hawkestone 8:02:00 Co-detector 66 Lline 15 South
2003/05/14 Horseshoe 9:21 :53 Overheat - 3731 Line 5 North
Chimnev - Masonrv
2003/05/15 Horseshoe 6:31:10 Asphyxia, 57 Mill Pond Road
Resoiratorv Condition
2003/05/15 Shanty Bay 15:16:19 Fire - Open Land 11 Barrie Terrace
I/Liaht Ground Cover,
2003/05/16 Warminster 20:07:43 Person Fainted, 8698 Highway 12
Nausea
2003/05/18 Hawkestone 15:42:21 Burns Line 8 South
2003/05/18 Hawkestone 18:37:44 Overheat - Oven 53 Popular Cres.
2003/05/19 Rugby 12:45:50 Vehicle Accident 1 Jeremy Lane
2003/05/19 Moonstone 12:15:08 Person Fainted, 6654 Line 8 North
Nausea
2003/05/20 Shanty Bay 13:56:32 Asphyxia, 28 Line 4 North
Resoiratorv Condition
2003/05/22 Moonstone 14:25:58 Fire - Open Land 5833 Line 5 North
Liaht Ground Cover,
2003/05/22 Shanty Bay 14:15:47 Fire - Tree, Hedge 3094 Ridge Road
2003/05/23 Hawkestone 16:26:41 Unauthorized 2 Yvonne
Controlled Bumina
2003/05/24 Hawkestone 14:22:47 Fire - Open Land Line 14 South
Liaht Ground Cover,
Tuesday, July 08, 2003
Page 2 of 3
-')
Date
Station
Time
Type
Location
Damage
2003/05/26 Warminster 21 :35:23 Heart Attack, CPR 6 Whistler Place
2003/05/27 Rugby 14:15:43 Asphyxia, 25 Tamarack
Respiratorv Condition
2003/05/27 Shanty Bay 8:19:19 Vehicle Accident Line 6 North
2003/05/28 Hawkestone 18:54:42 Fire - Open Land Highway 11 N/B
I(Liaht Ground Cover,
2003/05/29 Rugby 10:42: 15 Asphyxia, 28 Cameron Drive
Resoiratorv Condition
2003/05/29 Shanty Bay 17:15:00 Unauthorized 1532 Highway 11
Controlled Burnina South
2003/05/29 Hawkestone 16:47:38 Dead on Arrival 18 Cedar Brook Road
2003/05/31 Hawkestone 22:52:44 Asphyxia, 763 Line 7 North
Respiratory Condition
2003/05/31 Hawkestone 12:00:55 Gas Leak - Natural 10 Toronto Road
Gas
Structure and Vehicle Fire
Dollar Value Lost
$0.00
Dollar Value Saved
$0.00
Medical Calls
2003
15
2002
11
Tuesday, July 08, 2003
Page 3 of3
Monthly Fire Report for May, 2003
Training Sessions
Station #1
Station #2
Station #5
Shanty Bay
Hawkestone
Warminster
2
2
2
Station #3
Station #4
Station #6
Horseshoe
Rugby
Moonstone
2
2
2
Inspection Record for the Month (including Fire Prevention I Public Education)
Commercial Residential' Bed & Breakfast
Industrial Schools' Assembly' Church 3
Wood stove 1 Daycare' Camps' Hall Tours
Comments or Recommendations by Fire Chief and/or Deputy Fire Chief
Extra training / Seminars and Events Attended
Ontario Association of Fire Chiefs Training' Seminar
Fire Safety House' Fire Prevention, at the Schools
Fire Halls Open House I Meeting for Master Plan Input
Public Meeting at Township for Master Plan Input (Council Chambers)
Emergency Measures of Ontario Sector Meeting
Chiefs Meeting
Accessibility Committee Meeting
Respectfully submitted,
6cf~~
Paul Eenhoorn, Fire Chief
C.A.O. COMMENTS:
DATE:
C.A.O.
~~
DEPT. HEAD
\~-\
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Committee of the Whole Prepared By: M. Pennycook
ADM2003-36 Marilyn Pennycook
Clerk
Subject: Department:
Council Election 2003 Administration
Method of Voting
C.ofW.
Date: July 16, 2003
Motion #
R.M. File No. C07
Date:
BACKGROUND:
During discussion of election procedures, Council directed that staff bring forward the summary of
Alternative Voting Methods presented during the 1997 Election for consideration.
The summary, which has been updated by AMCTO (Attachment 1), together with the report prepared
by the former Clerk (Attachment 2) with respect to the costs and advantages/disadvantages of each
method are attached for information.
YSIS:
On analysis of the voting methods outlined in the 1997 report, as well as discussion with other
municipalities and investigation of alternate methods, staff has gathered the following information:
Telephone Voting: Bell Canada is the sole vendor of the telephone vote system. Based on
information gathered from AMCTO and surrounding municipalities, Bell Canada may not offer this
service to a significant degree, if at all. Contact was attempted with Bell Canada on three different
occasions to attempt to gather more information. Unfortunately, there does not seem to be a great
deal of interest in providing this service. Telephone voting was considered in 1997; however due to
the number of rotary dial telephones in the municipality and the difficulty faced in serving these
- -\~-~
< electors, this method was not used. Currently, approximately 10 to 15% of the Township's population
utilizes rotary telephones.
Mail out ballots have been considered in the past and rejected because of slow mail turn around,
together with the possibility of a postal strike. Other municipalities that have used mail out ballots
have reported both greater voter response and a decrease in costs where residents are encouraged
to deliver their completed ballots instead of using return postage. However, concerns did arise
around lost ballots, ballots received after 8:00 p.m. on Voting Day, etc.
The Optical Scan - Central/Location Count method of voting presents a convenient method of
counting ballots, as well as earlier election results. There are several types of tabulators on the
market depending on whether the count is done centrally or on location (each poll). The cost of
tabulator equipment (bought or rented) would be an additional election cost.
As electronics and equipment progresses, the methods of voting changes. It is recommended at this
time that staff investigate, after the 2003 election, the alternate voting methods and equipment used
by surrounding Simcoe County municipalities and the results achieved. Demonstrations of the
various tabulating equipment for optical scan voting could be arranged if required. It is further
recommended that staff bring the results of this investigation to the 2004 budget deliberations for
consideration by Council.
ECOMMENDATION (S):
1. THAT this report be received and adopted.
2. THAT the formal election method using polling stations and ballots be utilized for the 2003
municipal election.
3. THAT an Advance Vote be held on October 25th at the Township Administration Centre and
the Public Works North Yard between the hours of 10:00 a.m. and 8:00 p.m.
~espeC~~"Y SUbmitle~
~f;o
Clerk
~
C~O
\ tl G ~
2
Method of Voting:
- OVERVIEW
C. Optical Scan - Central Count.
Summary: PLEASE NOTE that In Canada, the sole vendor Voters receive a "ballot kit" containing instructions on how Technological advances in the automated vote
ofthis system has been Bell Canada telephone. to vote by mail; the ballot; an elector declaration fonn counting field were rapid in the 1 960s. This
Based on the information available at the time of (containing name/address of the voter and a declaration to resulted in the development and use of various
printing this guidebook, It appears Bell Canada be signed); a ballot secrecy envelope and a yellow business types of systems including punch cards, etc.,
will likely not be offering this service to a reply envelope to be used for mailing the documents back many of which are still in use. In the last five
significant degree (if at all) in 2003. This is as a to the municipality. The voter completes the ballot and seals years, "optical scan technologies" have
result of significant problems with the system, it in the secrecy envelope. The voter signs the elector emerged as the preferred systems.
which arose, in the 2000 municipal election, declaration fonn and places the declaration form and the
Municipal Clerks Interested In telephone voting secrecy envelope (containing the ballot) into the yellow In North America, the leading vendors of
should contact Bell immediately to determine if envelope. This is mailed back to the municipality. automated election technology are Election
this service will be available. Systems and Software (ES&S), Diebold
Upon receipt by the municipality, the yellow envelope is Election Systems (fonnerly Global), and
Voters receive a Voter Infonnation Package in the opened, the secrecy envelope is deposited into a ballot box Sequoia Pacific (SP).
mail containing all of the materials required to place and the voter's name is crossed off the voters' list using the
their vote by telephone. Each eligible voter receives declaration form. This list of voters who have retumed their When using optical scanning equipment, the
a confidential and "smart" voter identification ballots is made available to candidates in the same manner voter uses a specia I marking pen to shade in
number, a confirmation number for security as a listing of those voters who voted at an advance vote the space provided beside the chosen
purposes as well as a list of candidates, instructions day in a traditional paper ballot system. This list should be candidate or response. Once finished, the
and the phone number to call to place his/her vote. updated and provided to candidates after every time the voter inserts the ballot in a secrecy folder and
The "smart" number recognizes the ward and school ballots are opened. then the election official inserts the ballot into
support for which the voter is entitled to vote. a ballot box, The ballot box is then transferred
At 8:00 p.m, on Voting Day, the ballot box is opened; the to a central location for counting, This aspect
Once polls open, the voter calls the voting telephone ballots are removed ffom the secrecy envelopes and of a central count system is very similar to the
number, enters his/her individual identification counted as in a traditional paper ballot system. At the paper ballot, manual count system.
numbers and accesses the interactive voice response present time the ballots used for mail in voting cannot be
system. The system verifies the identification used in a vote tabulator system. The tabulator can be programmed so that if
numbers and then commences the voting process. too many candidates have been chosen or if a
Candidates or their scrutineers are entitled to be present ballot is blank (i.e. marked with an instrument
The system states, for example, "You are entitled to when the yellow envelopes are opened to potentially object that the tabu]atorcouldn't read) or if the ballot
vote for one candidate for Mayor." The system then to a voter or the ballot (for example, if the ballot was not cannot be read, the ba not is returned
lists the names ofthe candidates. The voter sealed in the secrecy envelope). They are also entitled to be uncounted.
indicates his/her choice by utilizing the key pad or present when the secrecy envelopes are opened and the A central vote tabulating system using optical
dial on the telephone. Once the voter has made their ballots are counted to object to the counting ofa ballot or
choice, the system asks the voter to confinn the the votes in a ballot. scanning technology, whereby all ballots are
vote. Once the vote has been confirmed, the system retumed to a central location for the counting,
proceeds on to the next office for which the voter is The Clerk's procedures should include a definition of an tabulation and reporting of results. Central
entitled to vote. Once the voter has completed the "invalid" ballot, e.g. a ballot received after 8:00 p.m. on counting equipment has the speed and
process, the voter may never enter the voting system Voting Day, a ballot not enclosed in a secrecy envelope or capacity to handle the large volumes of ballots
again. two or more ballots enclosed in the same secrecy envelope. usually dealt with in an urban municipality,
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Method of V otin
Methods and Automated Vote Countin
A. Telephone Voting B.
- OVERVIEW
C. Optical Scan - Central Count.
I.
Security of System - All systems must be secured by the vendor, their - Need to ensure secure storage of ballots that have been - Need to ensure machines are correctly
sub-contractors and by the municipality mailed back programmed and tested prior to Voting
- Voter Identification Notice (VIN) provided to - Package includes a voter validation process in which a Day and that access to machines is
voter incorporates an 8 digit verification #, plus a signature affidavit card is provided and must be mailed controlled.
confirmation number of2 digits which only the back with the ballot. Cannot guarantee 100% that others - Recommend testing the machines with the
vendor knows. The Clerk provides the Voters' will not be able to vote in place of the actual voter. test pack of ballots after counting is
List to the vendor, but does not know the VIN or Work is needed to "clean" the voters' list and make it as completed to ensure the machines are still
confirmation numbers assigned to the voter. accurate as possible. counting correctly - this was raised by one
- Voter Identification Number (VIN) mailouts could - Mai10uts could be "stolen" and used by persons other of the judges during a recount in Toronto
be "stolen" and used by persons other than the than the person named in the "voting package", e.g. after the 1997 election.
person named in the "voting package" e.g. concern that anyone who gets the mail by mistake or
concern that anyone who gets the mail by mistake who has access to mail left in public places (i.e. in
or who has access to mail that is left in public apartment buildings or post office) can vote more than
places (i.e. in apartment buildings or post office) once or despite eligibility
can vote more than once or despite eligibility - Household unclaimed envelopes or households with
- Household unclaimed envelopes or households multiple electors may also reduce the security of the
with multiple electors may also reduce the system
security of the system - Concerns noted above are based on the fact that the
- Concems noted above are based on the fact that documents mailed to the elector contain all of the
the documents mailed to the elector contain all of information required to vote.
the information required to vote - This system is an unsupervised voting process that is
- System may be vulnerable to access by accident or dependent upon voter list accuracy for its security and
by computer "hackers" as with anyon-line success.
process.
- This system is an unsupervised voting process that
is dependent upon voter list accuracy for its
security and success.
2. - Due to the fact that this is unsupervised voting the - Need to ensure secure storage of ballots that have been - Security ofthe ballot supply is as
Security relating to ba110ts system should be programmed to expect some mailed back until counting commences at 8:00 a.m. imperative as for a paper ballot system.
unusual behaviour - Confirmation tracking system incorporated by Canada - The fact that ba110ts are transported to a
- Persons may "test" the system to see if it will let Post to ensure mail out to voters is on time. No control counting centre prior to being counted
them vote more than once. The system must be on when the voter returns the ballot. poses a security issue that needs to be
programmed so as not to permit this since it ties - Under this system the ballot is not always in the control addressed.
up the phone lines and increases long distance of an election official - Clerk needs to establish a procedure to
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Methods and Automated Vote Countin
A. Telephone Voting B.
- OVERVIEW
C. Optical Scan - Central Count.
charges to the municipality. - YeJlow colour and postal code used is unique and can cover and account for the receipt of all
- There is potential for an individual to open and be identified quickly by postal workers. The fact that ballot boxes and the counting of all
utilize the VIN and confirmation number of these envelopes are easily identified means that they ballots.
another voter. If this occurs, an oath can be can easily be singled out or targeted for abuse.
administered to the disenfranchised voter and a - No way to scrutinize voting process to ensure no one is
new package provided to them during the voting using multiple "ballot kits" to vote more than once.
period.
- Ensure envelopes are of a heavy enough weight so
as not to be able to see the VINs when held up to
the light.
- No way to scrutinize voting process to ensure no
one is using multiple VINs to vote more than once
or to ensure that everyone that votes is eligible to
do so.
3. - Protection exists to ensure confidentiality - On Voting Day, the concern would be for mail delivered - Machines may not read identifying marks
User Confidentiality - No major concems as long as the municipality somewhere other than City Hall an elector may place on the ballot.
and the vendor databases are never joined - Package is sent to voter through the utilization of the - The ballot is given to the voter in a
- Individual packages are developed for each voter voters' list. No identification number utilized to prohibit "secrecy folder" to allow for a greater
in a manner such that neither the vendor nor the others voting in place ofthe voter other than signature degree of confidentia lity.
Clerk can identify the voter through either the affidavit card. Series of envelopes used to maintain - Ballots are placed in ballot boxes similar to
VIN or confirmation number. secrecy of vote until opened at the close of voting. a paper count system. At the close of
- Voter perception of confidentiality not strong - voter perception of confidentiality not strong because of voting, ballot boxes are secured similar to a
- Clerk must ensure that the confidentiality aspect a perceived connection between the affidavit and the paper ballot manual count process and
of the process is taken very seriously by the ballot taken to central area for counting. Ballot
vendor and any sub-contractors so as to minimize - Electors can be given the opportunity to use a drop off boxes are opened and the ballots are
the chance of anyone finding out how someone centre as opposed to the post office removed and placed into a scanner where
voted the votes are tabulated.
- Party lines and cell phones make it extremely
difficult to ensure confidentiality.
4. - Convenience of voting from any location, or at - Convenient for elector, saves the trip to the voting place, - From an elector's perspective, the voting is
Ease of use (for the elector) any time; voter not required to attend at the can vote from home, good for non-resident electors quite similar to the traditional method.
voting place. - Instructions must be clear to ensure that the voter - Voters must be made aware that they need
- Touch-tone telephones work best the voting understands exactly what is required in order to cast a to use the proper pens. Red pens, for
process is more difficult with rotary dial vote. example, cannot be used with some
telephones. - Stili need to mark a paper ballot systems. Other vendor's systems can read
- The concern is that voters might not complete the red but not yellow and green.
voting process or be discouraged by it if they - Electors must also be cognizant of the
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Association of
Municipal Managers,
Clerks and Treasurers
of Ontario
IV -qq-iii
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Method of V otin
- OVERVIEW
C. Optical Scan - Central Count.
have a long ballot (e,g. multiple offices, many need to mark their ba llot in the correct
candidates). I location and within the area that will be
- Voter perception of ease not as strong read by the ballot reader.
- Voting could occur over a period of time, 24
hrs/day until the close ofthe voting place on
Voting Day.
- As PINS recognize voter's ward, school support,
etc. due to "smart number" system, the voter
must go to the municipal office if any change is
required in order to correct the information. A
new VIN is then provided by the Clerk
- There is a predetermined number of times that an
elector can try to complete their vote... the
vendor sets that number
- This approach may not be suitable for major
urban centTes due to a lack of vendor and
telephone system capacity.
5. - No ballot to count. - Ifbanots are returned as "undelivered", a procedure - Eliminates the need to count ballots by
AdministTative impact - No recruitment or tTaining or replacement of must be established to identify these as invalid and a hand - need to arrange for ba lIot delivery
voting place workers. new ballot must be issued. A policy must also be to the counting centre in a timely manner
- No need for voting places and supplies developed to advise all stakeholders what will be done so that results aren't delayed too long-
- Bulk ofthe work is done before Voting Day as with ballots received by the municipality after Voting programming and testing ofthe machines
part of the set-up. Once voting starts only need Day. is critica I - proper ballot printing and paper
to deal with voters' problems (i.e. those not on - Alternate Voting Location held on Voting Day to pick cutting is very critical to the success of the
the List, those with rotary phones, revisions etc.) up "add on" voters. election
- clerk must consider whether or not to set up - Manual count system - Preparation of ballots is major area in
voting stations for voters with rotary dial phones - Large tabulation team required at close of voting. which considerable work must be
and party lines Current vendors cannot accommodate tabulation option undertaken to identify wards (if any)
- need to set up question and answer desks to assist for ballot count. Canada Post is currently developing Talmlation is sped up in relation to a
voters with the process an electronic tabulation option. manual count. A "remake ballot" process
- The vendor does the actual administration ofthe - Bulk ofthe work is done before Voting Day as part of must be established for rejected or blank
count but considerable pre-work, policies, the set-up, once voting starts only need to deal with the ballots.
procedures and decisions required by clerk to voters' problems (i.e. those not on the List, revisions, - Preparation similar to paper count
identify all parameters for the vendor to operate etc) - Central counting is more labour intensive
under, completed well in advance. - Vendor should assist with the administTation ofthe than poll count system but less than a paper
- The vendor needs to know 2 contact persons who package preparation with considerable pre-work, ballot system.
have authority to make decisions. policies, procedures and decisions required of clerk to - Staff at voting places does not have to
- No proxy voting required identify parameters for vendor to operate under. count ballots at end of day.
- Eliminates traditional advance votin\!. - Some time constraints - very short time after - All ballots counted at one location,
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- OVERVIEW
C. Optical Scan - Central Count.
- Education program required educating voters and Nomination Day and before Voting Day to prepare difficult to house all scrutineers around
candidates on how to use the system and to mail-in ballots, mail out and have the ballots returned. count, ballots that are rejected by the
advise that there are no voting locations. - Education program required educating voters and system must be remarked and re-entered.
candidates on how to use the system and to advise that . Education program required educating
there are no voting places. Clerk may establish revision voters and candidates on how to use the
locations and, if desirable, drop-off locations for system and to advise that there are fewer
ballots, voting locations.
. The printing and cutting of the ballots is
critical to the successful operation of this
system.
6, - Each situation is different so pricing is - Costs for preparation, postage and handling are based - Capital costs are higher than paper ballot,
Cost Implications individually determined. on volume. mail-in or telephone systems but not as
- Price based on voter population and local needs. high as touch screen systems. These costs
Chargeable fees for initial discussion and design - Other costs include business reply envelopes and may be at least partially offset by reduced
work - if you go ahead, credit against the final postage to mail ballots back to the municipality and the operating costs over a period of time.
cost. cost of ballot and package design. - Increased ballot costs due to specific
- Eliminate costs associated with regular election printing requirements.
- Costs associated with ] -800 number and long - Cost includes: Tabulators, memory packs,
distances charges (based on distance trom programming, ballot boxes, ballot design,
vendor's switch) tabulator software (optional), service
contracts and maintenance fees, shipping
costs (if getting trom another municipality)
7. - N/A - N/A - Fewer machines may be required with a
Cost (ongoing, e.g. licensing fees, central count system.
equipment, maintenance) - Ongoing costs for licensing fees,
maintenance, storage and potential
upgrades.
8. - Canadian - Canadian - US
Origin of vendor
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Association of
Munidpal Managers,
Clerks and Treasurers
of Ontario
IV-qq-v
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Method of V otin
- OVERVIEW
C. Optical Scan - Central Count.
9. - Vendor should be on call at all times and should - Check with a municipality that has used the system - Vendor support should be available to
Vendor Support be able to be reached by cell phone, pager, home previously assist with the preparation of ballots (if
number. etc. required), testing of equipment, preparation
- At present, Bell Canada can only support a limited of reports (if required)
number of municipalities - The availability of on site support could be
- Municipalities must consider the availability and complicated (availability)
the capability of the vendor to provide both on site - Clerk should be aware that some central
and off site support, technical support, a 1-800 count machines may no longer be
support line, hardware. software and the necessary manufactured and replacements parts may
training no longer be available
- Municipalities must deal with the issue of
back up method if equipment fails during
tabu lation process
- Can pay to have someone on site for
Voting Day - however, depending on the
number of municipalities using the
equipment, the quality of the staff available
may diminish (the companies only have so
many staff)
- In the Year 2000, the timing of US
elections can be an issue.
- Available evidence suggests that results are - Counting takes a long time: - Results may be delayed since there is a
10. available in a short period of time when compared to .. have to open the secrecy envelopes and remove the need to deliver ballots to a central location
Availability of Results (on Voting Day) a paper ballot, manual count system. ballots prior to the manual count; for counting. Election officials must be
.. all ballots are similar. and; the system of counting is instructed to retum ballot boxes to the
manual. central count location promptly.
- Availability of results is dependent upon
- Design of ballot can affect the time it takes to count the voter tumout. Timing of results depends on
ballot the quickness of placing ballots into a
scanner and the tabulation ofthe results
therea fier.
- Quick results when compared to a paper
ballot, manual count system.
- Depending upon the number of ballots
which are rejected and require remarking -
faster than a manual count
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of Ontario
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A. Telephone Voting
11. - Within 10-20 minutes after last call to system - Same as traditional paper ballot process - The municipality can design a report to
Availability of Results (official results) - Detail of voting statistics is optional. These can be provide whatever details it requires.
provided on a ward or voting place level. - On Voting Day the clerk should refer to the
- Results received on Voting Day can be used as the results as "unofficial". This will provide an
official results. opportunity to conduct an audit ofthe
system/process before the declaration of
the official results.
12. - No need to staff traditional voting stations. - No need to staff traditional voting stations - The process at the voting place is similar to
Impact on administration (for election Specialized training required for staff in the - Labour intensive for opening, sorting and counting that for the traditional paper method
workers) municipal office. ballots - Do need skilled staff to
- Same degree of human error as paper ballot system in program/test/operate and service the
vote counting process. machines and for the preparation of
- More potential for involvement trom scrutineers. replacement ballots
- Method other than for the programming and
testing of the machines and overseeing the
printing ofthe ballots
- Depending upon how each voting place is
set up (i.e. number of electors per voting
place, etc.), the number of election workers
may be able to be reduced. The clerk would
probably be able to reduce the number of
workers required for the actual counting
process,
- Simpler for DRO's - no vote counting
required
- Reports produced automatically, Similar
amount of work to a paper ballot or poll
count system required organizing the polls
and election workers. Reduced work in the
tabulation process.
- Tabulation process is labour intensive
- Have to prepare special ba lIots and test
them, have to pass by-law for alternative
voting, have to arrange for secure
transportation of ballots to central count area
(must be large enough to house all baIJot
boxes, staff, eQuipment and scrutineers),
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Association of
Municipal Managers,
Clerics and Treasurers
of Ontario
IV -qq-vii
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Method of V otin
- OVERVIEW
C. Optical Scan - Central Count.
I have to set up area for scrutineers
13. - The ability to scrutinize the voting process is - Better ability for candidates to scrutinize process than
Impact on Candidates changed and could be characterized as telephone voting.
"reduced". - May not receive ward voting profiJes depending on
(These considerations are important in the - Candidates must be "trained" with respect to the reports chosen by municipality
review and analysis process since operation of the equipment and the differences - Must canvass much earlier; traditional campaigning
members of council will want to know that must be accommodated between this system procedures change due to extended voting period;
how the process will change trom what and a paper ballot system potential for less voter contact concems over loss of
they are accustom to in past elections. In - The equipment must be demonstrated for social aspect of voting.
addition, well-informed candidates will candidates with sufficient opportunity to question - Because there is no need to implement voting
make it less likely that the functioning of its operation and understand the benefits and the subdivisions, there could be fewer results for candidate
the methodology will be questioned "limitations". review and analysis
following the election) - May not receive voting profiJes. This will depend
on the report profiJes chosen by the municipality
- Candidates may need to canvass electors much
earlier; traditional campaigning procedures may
need to change due to the extended voting period
normally used with this methodology; there is
potential for less voter contact since voting can
be done without leaving your home; candidates
sometimes raise concems over the loss of the
social aspect of voting
- The role of scrutineers is changed and may be
seen as being reduced.
- Because there is no need to implement voting
subdivisions, there could be fewer results for
candidate review and analysis.
14. - Voting package must be printed and distributed. - Must meet the vendor's specifications. - Ballot printing and paper cutting is critical
Special printing requirements - The voter package must be designed in such a - The voter package must be designed in such a manner otherwise the machines may not read the ballot
manner so as to be simple to understand and so as to be simple to understand and read, while at the properly.
read, while at the same time protecting the same time protecting the confidentiality of the voter to - Ballots must be coded to identify wards,
confidentiality of the voter to the greatest extent the greatest extent possible. language rights, school support and residency
possible. - Printer must be able to provide the required
quality of ballot paper and produce a suitable
quality ballot ifthe system is to work well.
This may be difficult to do in some
municipalities.
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- Layout of ballot established through
special software program available for purchase
by the municipality or contracted by the vendor.
15, . N/A . N/A - Using this method it can be very expensive
Special printing requirements for ballot to set up the ballots for use in multiple polls in
for use for multiple polls in I location I location. This can be done by using codes in
the margins of the ballot.
16, - N/A - N/A . Less staff required makes it less time
Training of election staff consuming and less costly to conduct the
necessary training
- Must train staff on how to mark a baJlot
and how to deal with the unique aspects of a
central count system
. The difference from the traditional paper
ballot system is the detail that is provided to
electors when instructing them on the voting
process (e,g. use pen supplied, complete the
head & tail of the arrow)
17.
System contingencies to deal with - The vendor must establish contingencies to deal - Need to be prepared with extra staff if there is a large - If one or more machines become non-
operational difficulties on Voting Day with minor operational difficulties such as voter turnout. operational, election staff would need to feed
backlogs during peak voting periods. the remaining ballots through the remainder of
the machines. This would delay the results. If
none of the machines could read the ballots for
whatever reason, election staff would need to
conduct a manual count.
- Back up tabulating equipment must be
available.
- A contingency plan must be developed for
conducting a manual count if a power outage
should occur.
- Should arrange a mutual back-up
agreement with another municipality if this
equipment is used.
- Make sure that a ftood sample of ballots is
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Association of
Municipal Managers,
Clerks and Treasurers
of Ontario
IV -qq-ix
Method of V otin
- OVERVIEW
C. Optical Scan - Central Count.
tested prior to the election. Must have someone
there from the company to monitor/trouble
shoot problems,
- Discuss with vendor the cost to ensure
good support on Voting Day.
- Expect Y:.% of pol! counters to go down.
18. - Identification of polls, poll locations, ward
Technical requirements for ballot for use numbers and school support means that a
for multiple polls in I location considerable number of ballot faces are
required. A great deal of consideration is
needed ahead of time to reduce the number of
polls.
- May need more than one machine to read
the various ballot faces
- Different ballot faces can be done with
codes in the margins of the ballot.
19.
Adaptability of system to legislative
change
Although not specific to anyone
approach, the municipality should
discuss with the vendor the need to be
able to respond to legislative change in
a timely manner. In addition, the
municipality must determine how costs
will be established for work of this
nature.
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of Ontario
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Methods and Automated Vote Countin
A. Telephone Voting B.
- OVERVIEW
C. Optical Scan - Central Count.
20, - Since there are no ballots, there is no method of - Same as a manual count process - Concems have been expressed with respect
Recount issues conducting a manual recount. Candidates and - Clerk must have discussions with qualified. to the conduct of recounts using these systems
ejectors should be advised of this difference from knowledgeable legal counsel relative to the status of as a result of court decisions following the 1997
a paper ballot system. ballots that are delivered to the municipality after municipal elections. AMCTO has proposed
- Relies on the vendor to rerun the count but does Voting Day legislative changes to reduce ambiguity and
not allow for any scrutiny oCthe process reduce the chance of such challenges.
- It may be more susceptible to challenges than - Doesn't reject invalid marks on ballots and
other systems. this may be a problem particularly in terms of
the above noted case
- The same tabulation equipment should be
used for recounts. Spoiled ballots are counted
based on a subjective review similar to the
process used in a manual count.
- No legislation is in place to identify concems
related to automated recounts
- The recount process requires that election
staff run ballots through machine again-
problem with recount is judicial rulings
rel!arding scrutiny issues
21. - None None - Negotiable with supplier - if this is a
Revenue generation possibilities (e,g.. - consideration, purchase or lease agreement
rental of equipment to other jurisdictions) should be reviewed closely to ensure that it
permits use by or for purposes other the
municipal uses.
- Equipment could be rented out to other
provinces or jurisdictions (i.e. by-elections)
however there should be a concem about
damaging equipment. As such any "sublease"
agreement should cover responsibility for
damage to the equipment.
- Difficult to move the machines around -
could contract out services to count ballots for
elections of other organizations.
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Municipal Managers,
Clerks and Treasurers
of Ontario
IV -qq-xi
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Method of V otin
C. Optical Scan - Central Count.
22. . Clerks should be aware that there were a number - Has the potential to increase voter participation since - From the perspective of the elector or the
Other comments of significant problems associated with telephone the voter is not required to attend at a voting place. candidate, this system is very similar to a
voting in 2000. - May wish to consider giving notice to electors prior to paper ballot, manual count system, with the
- Has the potential to increase voter participation receipt of the voting information package to inform exception that results are available much
since the voter is not required to attend at a them of the adoption of a new voting process. faster.
voting place. - Could use a mail out ballot just for proxy voting
. Telephone voting may be considered for the full . An accurate voters' list is vital to the success of a mail-
election or as a supplementary method for in ballot
advance voting in conjunction with a paper ballot - Vendors need to address the issue of automated vote
system. counting
- An accurate voters' list is vita I to the success of - Disruption in mail service could jeopardize the election
telephone voting process
- Voting is unsupervised. This could lead to abuse - Need to make sure that all electors receive their ballots,
(e.g. selling of voting packages). especially apartment tenants.
- Helpful for seasonal residents or those away at - No proxies required
voting time.
- Some difficulties for people that don't like to use -
voice phone systems.
- No proxies required
- This service may not be available to
municipalities who haven't used it in the past due
to a lack of the necessary hardware and the
investment required to provide the hardware
needed to expand the service.
- May wish to consider giving notice to electors
prior to receipt of the voting information package
to Inform them of the adoption of a new voting
process.
- A disruption in either mail or telephone service
could jeopardize the election process
23. - Town ofGravenhurst . City of Toronto . City of London
System! Technique Users (past and - Township ofTiny - Town of Brace bridge - City of Guelph
present) - Township ofSevem - Municipality of Clarington
- City of Toronto
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Association of
Municipal Managers,
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of Ontario
Traditional and Automated Vote Countin
D. Optical Scan - Poll Count
Technological advances in the automated vote counting
field were rapid in the I 960s. This resulted in the
development and use of various types of systems including
punch cards, etc., many of which are still in use. In the last
five years, "optical scan technologies" have emerged as the
prefelTed systems.
In North America, the leading vendors of automated
election technology are Election Systems and Software
(ES&S), Diebold Election Systems (formerly Global) and
Sequoia Pacific (SP).
When using optical scanning equipment, the voter uses a
special marking pen to shade in the space provided beside
the chosen candidate or response. Once finished, the voter
inserts the ballot in a secrecy folder and then the election
official inserts the ballot into a vote tabulator.
The tabulator can be programmed so that if too many
candidates have been chosen or if a ballot is blank (i.e,
marked with an instrument that the tabulator can't read) or
if the ballot cannot be read, the ballot is returned uncounted
and the elector can try again. Alternatively, if the elector so
requests, staff can push an over-ride button and those
sections that have been completed correctly will be
counted, but not the spoiled areas. The ballot is accepted if
fewer than the full number of candidates are chosen.
The tabulator reads the ballot, stores the information in the
memory pack/card and prints a report after the voting place
closes. Then, the information on the memory pack/card
(depending on the type of system used) is either phoned in,
physically taken back to a central site, or sent via a
transmission device (modem or satellite) for the automated
accumulation of votes municipality-wide.
F. Touch Screen
Votes are counted by election officials who review _
each ballot to ensure that there is no mark other than
the "X" beside the name of the appropriate number of
candidates. The election officials then tally the number
of votes for each candidate.
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Once an elector has had their name checked off of
the voters' list (either electronically or manually),
they are issued a plastic card, similar to a credit
card. This card will essentially serve as the ballot
in this process.
The voter takes the activation device to the
computerized machine and inserts it into a slot.
The correct ballot will appear on a colour
computer monitor and the elector can use their
finger to select the names of the candidates of
their choice.
When the elector is finished choosing candidates,
the selections can be reviewed and any desired
changes can be made. Once the elector's choices
have been finalized, the activation device is
removed from the machine.
The machine then tabulates the voter's choices
and records the ballot information into a historical
database. The activation device allows each
elector to vote only once, and the voter's
anonymity is preserved at all times.
One version of the "touch screen" is activated by
an election official.
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Method of Voting:
Traditional and Automated Vote Countin
D. Optical Scan - Poll Count
F. Touch Screen
Assessment Factors:
!. - Need to ensure that all machines are correctly I Ensure touch screen units and related equipment
Security of System programmed and tested prior to Voting Day and that I I - are correctly programmed and tested prior to the
access to the machines is controlled. Whether the voting period and that access to the equipment is
programming, of the system is performed by a third strictly controlled.
party or by the municipality where it has purchased the
tabulation software and the municipality intends to do - The vendor and the municipality must undertake
the work itself, the system software must be secured to to ensure the security of the system software.
prevent tampering.
- Some versions of the "touch screen" system are
. Delivery of equipment prior to the start of voting very portable and may be subject to theft.
(memory packs and equipment) and the zeroing out of
all totals before the opening of the voting place and the
commencement of voting must be a secure process.
- Each machine is keeping a tally of votes in its memory.
2. - Need to ensure no unauthorized person has access to - Ballots must be secured prior to distribution to - No ballots to secure.
Security relating to ballots the equipment, memory packs or ballot boxes. election staff and the need to ensure the safety and
- Ensure appropriate arrangements have been made for security of the ballots must be impressed upon
the secure transmission of the results after the close of election staff,
voting
3. - Secrecy folder is provided to protect the voter's ballot - Ballots are folded when issued and are to be returned - The activation device provided to electors
User Confidentiality from being viewed when it is returned to the election to the DRO folded contains information pertaining only to ballot type
official. (i.e. public school elector) and can in no way
identify a voter's name.
_ Steps must be taken to ensure that the confidentiality of . If the touch screen system is used in conjunction
the voter is maintained if the ballot is rejected by the with an electronic voters list, the voters list is in
machine. Consideration should be given to the ability no way linked to the ballot producing (or card
of the equipment to read in areas other than the areas buming) unit.
designated for the elector to mark the vote. (might wish - If there is a need to generate paper copies of the
to delete this last bullet point, optical scanning voting screens that have been counted, the
machines have very narrow reading areas, trying to printout is randomly generated so as not to link a
tally votes outside the read area could be oroblematic) oarticular ballot oaoor with a soocific voter.
4. - From an elector's perspective, the voting is quite - Easy to mark ballot. - Beware of the "techno-phobes" and have enough
Ease of use (for the elector) similar to the traditional method where the ejector machines to compensate for slow voters.
marks the ballot. . Ballot must be marked in the soace orovided. - The system requires no special pen (in most
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Administrative Impact
6.
Cost Implications
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- Ballots must be marked in the space provided.
- Does require electors to go to a voting place.
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The need to test and program the machines correctly is
critical.
Ballot printing and paper cutting is critical.
Eliminates the manual counting of ballots.
Fewer voting places and fewer voting staff are needed
as compared to the paper ballot, manual count system.
Education program required educating voters and
candidates on how to use the system and to advise that
there are fewer voting locations.
Ensure that the system is open for viewing by the
scrutineers.
Meet with the media to explain how elector results wiJJ
be relayed to it on election night.
Policy decisions must be made about dealing with
system defaults.
Ensure policies and procedures address challenges to
operational and legal issues,
- including potential recounts.
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Initial capital costs are high compared to other options, -
however there are reduced costs for personnel &
voting place supplies.
Increased ballot costs due to specific printing
requirements,
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- Does require electors to go to a voting place.
- More administration than electronic counting or _
voting.
- Very labour intensive as need voting place staff to
hand count the ballots.
- Count subject to human error.
- Additional training required on how count ballots.
The paper ballot, manual count system has limited -
capital costs but higher operating costs when
compared to the other vote-counting and -
altemative voting methods.
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F. Toucb Screen
cases), no ballots and it provides an extra large
voting area (i.e. the screen is larger than an
ordinary ballot face which allows for a larger
space for the names of politicians and makes it
easier to actually cast your vote).
- Screen glare is one of the most frequently cited
problems.
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Do not reply on vendor projections regarding
voter-processing times - these are usually based
on American voting pattems (where voters are
very familiar with the equipment).
Be sure to conduct a voter awareness campaign as
well as pre-election demos on how to use the
equipment.
Obtain the system well in advance so that staff
can become very comfortable with its operation.
Test the system.
When used in conjunction with an electronic
Voters' List, the touch screen system can
dramatically streamline the election process (i.e.
no need for voting subdivisions, etc.),
Education program required educating voters and
candidates on how to use the system and to advise
that there are fewer voting locations.
Requires workers who are capable of dealing with
technology - should interview and test applicants.
First used in Ontario in the 1997 municipal
elections
Hold information session for candidates,
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Break open the wallet this system is expensive
(unless you can talk vendor into a lease option)
Because this is a voting system, as opposed to a
vote counting system, you need to have enough
machines to process all of your electors.
Method of V otin
Traditional and Automated Vote Countin
D. Optical Scan - Poll Count
F. Touch Screen
- A vailabiJity for bulk purchasing of supplies. - Do not count on electors taking advantages of the
- Possible Option of sharing equipment with other entire voting period. Municipalities have leamed
provinces, municipalities. the hard way that Ontario voters are still creatures
- Cost includes: Tabulators, memory packs, of habit and that most tend to vote on Voting Day.
programming, ballot boxes, ballot design, tabulator This may change over time
software (optional), service contracts and maintenance
fees, shipping costs (if getting from another
municipality)
7. - Ongoing costs for licensing fees, maintenance, storage - Ongoing costs for licensing fees, maintenance,
Ongoing Costs (e.g. licensing fees, and potential upgrades. N/A storage and potential upgrades.
equipment, maintenance)
8, - U.S. - U.S.
Origin of vendor N/A
9. - Competing with out of province/country clients for - Include in any contract the level of technical
Vendor Support quality staff for technical election expertise (options support you expect /i-om the vendor. Be prepared
are in-person or over the telephone, Ask if the vendor N/A to pay for it.
has worked on Canadian elections. Also ask the
question "Is there a back-up plan?").
10, - Results are available sooner than a central count - Generally speaking the manual count results in -
Availability of Resu Its (on Voting Day) system. slow returns. - Available evidence suggests that resu Its are
- Results are available at both the voting place and the - The increasing complexity of the system means available in a short period of time when compared
central count location. that the manual count is extremely onerous on to a paper ballot, manual count system.
election officials.
]1. - Able to print reports - Available only after verification with DRO - Able to print reports
Availability of Results (official results) - Official results are available upon verification of the statements. - Official results are available upon verification of
memory packs or the phoned-in results. the memory packs or the phoned-in results.
12. - Election staff are able to process a greater number of - Counting must be done at the end of a long day. - More technical in nature
Impact on administration (for election voters however they do not have to count ballots at the - Specific training is required with respect to the - Changes in administrative procedures are
workers) end of the day. validity ofbal/ots necessary after the voting place closes.
- Changes in administrative procedures are necessary - More potential for involvement ITom scrutineers. - Different job duties for workers as compared to
after the voting place closes. the paper count sYstem. Election ni2ht is shorter
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Traditional and Automated Vote Countin
Method of V otin D. Optical Scan - Poll Count
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Impact on Candidates
14.
Special printing requirements
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System contingencies to deal with
operational difficulties on Voting Day
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- Different job duties for workers as compared to the
paper count system. Election night is shorter due to
the speedy tabulation of the resuJts.
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Fewer scrutineers required due to fewer voting -
locations.
More election reports available to the candidate if the
clerk has the machines programmed to provide them
Maintains the idea of a traditional voting place
The use of larger voting subdivisions may make it
more difficult for candidates to obtain information on
what the voter "wants".
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Make sure a very good cross-section of ballot faces is -
tested prior to election. Try to have someone there
fTom the company to monitor/trouble shoot the
machines during the testing process. This should be
part ofthe contract with the vendor.
The tolerances for ballot paper type and cutting are
very small and maintaining these is critical to the
success of the election.
May require certified printer
Special printing requirements may be needed to
identify wards, etc. for use in multiple voting place
locations.
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add more voting screens. -
In the event of a complete system failure you have the
capability of doing a manual count, transporting the
ballots to a working unit or replacing the entire unit.
Voting can stiff continue with the ballots being placed
in an ancillary part of the ballot box.
Backup tabulating equipment is needed if there is a
failure at the voting location.
Memory packs can be transferred to the new tabulator.
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due to the speedy tabulation of the resuJts.
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More scrutineers are needed.
Official results are delayed.
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Results available very quickly
Traditional recounts are essentially eliminated
Role of scrutineers is changed
Maintains the idea of a traditional voting place.
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Traditional backup planning
Need more "on call staff'
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Have backup machines ready and able.
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If voting is unable to continue, it may be wise to
have some ballots available to permit voting to
continue.
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Method ofVotin
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Recount issues
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Revenue generation possibilities (e.g..
Rental of equipment to other jurisdictions)
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Traditional and Automated Vote Countin
D. Optical Scan - Poll Count
- Battery backup on all equipment if there is a power
failure.
- Contingency plan should be prepared for manual count
if power outage occurs at the close of the voting place,
and continues for too long a period of time.
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Use of paper ballots allows for an automated or .
manual recount which can be scrutinized by the
candidates and the public .
Fewer concerns than with a central count since the
elector has the opportunity to remark any ballot the
machine can't read.
Unless a judge orders otherwise, the recount is
conducted with the same machines as the original
election.
Need to program and test the machines and train the
people operating them.
Spoiled ballots based on subjective review similar to
manual count since no legislation is in place as yet to
identify automation concems.
Can be done automatically
One court ruling that followed the 1997 municipal
elections focused on the opportunity that scrutineers
must be given to inspect ballots. The same ruling also
relates to how the machine is programmed to count
votes.
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Clerk should carefully review the agreement wording
to determine whether or not municipality can rent out
its voting machines to other jurisdictions and can also
contract out your services to run other organization's
ballot count
Handling of equipment during shipment a concern
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Follow the legislation and recount as provided _
utilizing a manual counting process.
Although the Municipal Elections Act states that
ballots with marks outside the space provided for
voting are to be rejected, these ballots have been
subject to judgment on voter intent in some court
decisions
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Recounts are simply a re-calculation with the
"touch screen" technology - the same information
is being tabulated by the same equipment.
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Clerk should carefully review the agreement
wording to determine whether or not municipality
can rent out its voting machines to other
jurisdictions. Municipalities may also be able to
contract out services to run other organizations'
ballot counts.
Handling of equipment during shipment a concem
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F. Touch Screen
21 - May wish to consider giving notice to electors to - Longer evening for counting and getting results - Some concerns that votes may be lost and that
Other comments inform them of changes to the voting process. there is no ballot backup system.
- Previous difficulty in seeing ovals was overcome by
one vendor by coloring ovals red, This might cause
concern to persons who are colour blind.
- May be a problem with detecting writing on ballots
- Scanner catches parts of marks within the area of
voting (mark must be in the middle of the oval).
- Election reports identify statistics on votes cast I under
votes lover votes.
- Memory pack can hold 3 days of voting dependent
upon number of candidates and offices.
- Special pens for marking are required and can be
ordered locallv.
22. - City of Oakville - City of Owen Sound - City of Oakville
SystemfTechnique Users (Past and - City of Burlington - Municipality of Chatham-Kent - City of Barrie
Present) - City of Thunder Bay - Town ofWhitchurch-Stouffville - City of Toronto
- City of Toronto
- City of Hamilton
- City of Mississauga
- Town of Ajax
- City of Os haw a
- City of Pickering
- Town of Whitby
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To~nship- of Oro-Me'onte
REPORT
Dept. Report
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To:
Council
Subiect & File #:
Prepared Bv:
Lvnda Aiken
Department:
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Methods of Votina in 1997
. .Munjcioal...Elect~oR..._. ....,.
Clerk's
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Motion # c<
Date: ~, ;)3/{ll
Date:
9-J u n-97
BackQround:
The Municipal Elections Act, 1996 provides under Section 42(1) that "the council of a local
municipality may pass by-laws,
(a) authorizing the use of voting and vote-counting equipment such as voting machines, voting
recorders or optical scanning vote tabulators;
(b) authorizing electors to use an alternative voting method, such as voting by mail or by telephone,
that does not require electors to attend at a voting place in order to vote."
This by-law to be passed 60 days prior to the election otherwise the election would proceed in
the conventional manner,
The principles of the new Act are generally as follows:
1) the election be fair and non-biased;
2) voters be treated fairly and consistently;
3) the results reflect the vote of the voters;
4) the secrecy, confidentiality and privacy of voters and their votes is paramount; and
5) voter accessibility and convenience and the integrity and security of the election process take
priority over administrative convenience and efficiency.
Four different methods of running the upcoming Municipal Election have been explored in
accordance with these principles. These methods are as follows: 1) a formal election involving 15
polling locations; 2) a mail-out ballot; 3) optical scanner; and 4) a telephone vote. An increase in the
voter turnout at as Iowa cost as possible has also been apriority.
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:>rmal Election- Option 1
. formal election has the advantage of fitting within the statute and being familiar to the voters. It
robably would not, however, lead to a high turnout, particularly on a day when the weather is
lclement. The following is a breakdown of the formal election:
;taff required
'61Ii.h~lJQ.catiorl~
\dvertising
,=>rinting & Supplies
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_... .15 ....(somelocationshave more than 1 poll)
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Postage
voters lists
polling supplies
ballot boxes
ballots
nomination supplies
Voter Notification
An advance vote and proxies are required with this method of voting. The preliminary results would
be available around midnight.
The estimated cost for a formal election is $36,000.00
Mail Out Ballot- Option 2
A mail out ballot would rate mid range on a convenience scale. The ballots could be returned via
prepaid post or dropped off at the Administration Centre. The percentage of reply to such a ballot
could be relatively low.
Delivery of Voter Kits begins October 20th, The Voter Kit contains 3 envelopes. Having completed
the ballot, the voter inserts the ballot into an anonymous inner envelope, seals it, places it into an
outer envelope which bears voter registration information, a voter's declaration and a security feature
(i.e.: Date of Birth). The voter signs and dates the declaration on the outer envelope and places it
into the Business Reply envelope which is mailed and counted in the normal manner following the
. close of poll at 8:00 p.m, on election day. The following is a breakdown of the mail out ballot:
. Contract with Canada Post which includes postage and ballots
Possible Staff required 80
Polling locations 1
Advertising
Printing voters lists
nomination supplies
ballot boxes
There are some concerns given mail delivery in the Simcoe County area as to whether ballots would
be returned on time. Ballots received after 8:00 p.m, on November 10th would not be counted.
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An advance vote and proxies are not required with the mail out ballot. The preliminary results would
be available around midnight.
The estimated cost of a mail out election is $35,601.
Optical Scan Votina Machines- Option 3
Optical Scan Voting Machines would rate mid range on a convenience scale. Voters simply place a
mark beside the candidate of their choice. The voter inserts the ballot into the Optical Scanner and
the j:?ublic counter increments to indiqa,te the:\lpte bas be.en_recorded. No-onejouchesJbe".baUot~.but,,_
--"1h~=Q:Otir:o~f1liFiftif:ii~ffi~:B~ih":'t6Uhlijii:-=rcfcI6~~:ln~{p<5iri~"'fne-DeputYl~{etUinlng6fficer'~pres-ses" .
one button on the keypad and the polling station report is instantly printed. The percentage of voter
turnout would be equal or slightly less than that of the formal election process. The following is a
breakdown of the Optical Scanner:
Contract with City of Winnipeg and Business Records Corporation which includes voting machines,
ballots and ballot boxes (lease agreement).
Possible staff required
Possible polling locations
Advertising
Printing
30
10
Postage
voters lists
nomination supplies
Voter Notification
An advance vote and proxies are required with the use of Optical Scanners. The preliminary results
would be available around 8:30 p.m.
The estimated cost of an election utilizing optical scanners is $35,899.
Telephone Votina- Option 4
Telephone voting would rate high on a convenience scale_ Personal Identification Numbers (P.I.N.)
would be issued to all those on the voters' list. These could only be used once. Strict confidentiality
would be maintained. Telephone voting would allow convenient access from each voter's home. It
would save voters, particularly the elderly and mobility-impaired, from having to make their way to a
poll on a cold blustery day. They would be able to phone from the comfort of their own home. Voting
would be available for a number of days (4-10),24 hours a day. Those not on the voters' list would
be able to attend at the Administration Centre at specified times to receive assistance, get on the list,
obtain a Personal Identification Number, and vote. Technical expertise would be provided by the
contracting company and Bell Canada. The one downfall of this method of voting is that it has been
recommended that those persons with rotary phones utilize a touch tone phone elsewhere
(neighbours, pay phone, administration centre or use the services of the Help Line). Bell Canada
has estimated that 85 - 90% of the phones in the municipality are touch tone leaving 10 - 15% with
rotary dial.
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A telephone vote would provide the highest voter turnout. This is based on the convenience of
voting from home, 24 hours a day. This method would appear to be the least expensive of the four.
The following is a breakdown of telephone voting:
Contract with Venture Assistance Inc. which includes postage, sample ballots, telephone system and
computers to record votes.
J=>o~~~~le staff required
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Advertising
Printing
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voters lists
nomination supplies
The 4-10 day time frame is considered the advance vote and election day. Proxies are not required.
The preliminary results would be available around 8:30 p.m.
The estimated cost of an election utilizing telephone voting is $35,402 without a partner.
The estimated cost of an election utilizing telephone voting is $34,346 with a partner (another
municipality) .
Although it is not necessary to pass the required by-law should an alternative method be utilized until
60 days prior to the election, it would be desirable for Council to make its decision soon so that
necessary planning for the election, in whatever form, can commence.
Certain assumptions have been made in analyzing the above methods. It has been assumed that
some type of voter notification will be given by mail for all options (no longer a statutory
requirement), that neither return postage for mail nor long distance charges would be paid for
telephone voting and that in the case of telephone voting, a 4 day period for voting ending at 8:00
p.m. on November 10,1997 would be provided,
It is possible to select one method of voting or any combination thereof but by providing a
combination such as phone in voting and the conventional method on election day, the costs of the
election would be increased accordingly. Taking this into consideration, it is recommended that one
method of voting be selected for the entire election process.
RECOMMENDATION
It is recommended that the telephone voting method -Option #4 be utilized for the 1997 municipal
election.
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Respectfully submitted,
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Lynda Aiken, AMCT,
Clerk
/aiken/reports/method of voting
C.A.O. Comments:
Date:
C.A.O.
Dept. Head
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ELECTION :mz
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" Optical Scan
Fo~~al Election Mail Out Ballot Voting Machine Telephone Voting
Staff Requirements T 85 80 30 7
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Polling Locations 15 1 10 1
Advertising i, Inclusive Inclusive
Inclusive Inclusive
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Printing & Supplies Vq~ers lists, polling Voters lists, nomination Voters lists, nomination Voters lists, nomination
supplies, ballot boxes, supplies,ballotboxes supplies. supplies.
ballots, nomination
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Postage j
voter notification Inclusive Voter notification Inclusive
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Est. Result Time , Midnight Midnight
II 8:30 p.m. 8:30 p.m.
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Overall Costs 1$36,000.00 $35,601.00 $35,899.00 $35,402.00
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T $34,346.00*
* With a partner (another municipaliio/)
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DEPT. REPORT TO: Council PREP ARED BY:
#PR2003-09 Chris Carter
SUBJECT & FILE #: DEPARTMENT:
COUNCIL:
Bell Canada Request for an Parks and Recreation
Easement over Part of
Parts 1&2, Lot 4,Concession 1
To erect a Digital Equipment
Cabinet.
C.OFW.
MOTION #: DATE:
DATE: Julv 16, 2003
Attached for Council's perusal is correspondence received from Bell Canada requesting a10m by 10m
easement to install a Digital Equipment Cabinet and associated buried facilities for the purpose of
improving and increasing telecommunication services in this area. Bell Canada also request the Cabinet
be located 19m to the North of the SouthWest limit. Bell Canada would be responsible for aI/landscape
screenings, fencing, legal and survey fees, as well as offering the Township $10,000.00 in consideration
for the easement rights.
The proposed property was acquired in accordance with a development agreement from Georgian Glen
Developments (East) Limited in 1997. The property is 422m by 96m in size and is zoned
agricultural/rural.
Bell Canada's proposal to locate the digital equipment cabinet on the SouthWest corner is acceptable
upon Mr. Keith Mathieson and Mr. Jerry Ball review, and that the cabinet, does not pose any interference
with respect to any future development of the land.
IREQ()~MJiJN'J)A'I1QN'S;_
1. THAT Council receives and adopts this report.
2. THAT the Township enters into an Easement Agreement with Bell Canada for the purpose to locate a
Digital Equipment Cabinet being 10m by 10m over part of parts 1&2, part of Lot 4, Concession 1 on
the SouthWest corner.
3. THAT the Clerk be authorized to bring forward the appropriate by-law, for the purpose to enter into an
Easement Agreement with Bell Canada.
4. THAT Bell Canada be responsible for landscape screening, fencing, legal and survey costs related to
the easement.
5. THAT Bell Canada compensates the Township in the amount of $10,000.00 for the easement and
that the funds be allocated to towards Capital projects for the Railtrail.
6. THAT residing neighbours be notified accordingly.
7 . THAT Bell Canada be notified of Council's decision.
Respectfully Submitted,
Chris Carter
Recreation Co-Ordinator
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Bell
Ri1ht of Way
2" Floor, 136 Bayfield St,
Barrie, Ontario
L4M 3B 1
Tel: 1-705-722-2234
Fax: 705-722-2263
The Township of Oro-Medonte
P.O. Box 100
Ora, Ontario
LOL 2XO
--~
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(J~I . 8 2003 l'
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May 1, 2003
Attention: Keith Mathieson
Subject: Proposed Grant of Easement to Bell Canada over Part of Parts 1 & 2,
Plan 51R-26145, Part of Lot 4, Concession 1, Township of Oro-Medonte
Our File B03-26
Dear Sir,
Kindly accept this letter as Bell Canada's request for a transfer of easement over the
above noted location in order to allow for the installation of a Digital Equipment Cabinet
and associated buried facilities for the purpose of improving and increasing
telecommunication services in this area as well as providing high speed access.
Construction is expected in the summer/fall of 2003,
Please find enclosed a sketch of the proposed site requirements of 10m by 10m
identifying the northwest comer as our first choice and the southwest comer as our
second choice. The proposed site will overlap the easement held by Hydra One and
designated as Part 2 on Plan 51R-26154.
The initial cabinet to be installed on this site has a height of 63 inches, a width of 43
inches and a depth of 42 inches. Also enclosed is a photograph ofthe initial unit to be
installed. It should be noted however, that it is anticipated that the future installation of a
Walk-in, Digital Equipment Cabinet will also be needed as growth is realized over the
adjacent lands. The larger footprint of the proposed easement will not only accommodate
the initial and future installation but also the required driveway into the site in order to
eliminate the need to have service vehicles parked on the roadway.
...2
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Bell
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For your information and review, a copy of the easement schedule identifying the rights
and responsibilities of the Transferee and Transferor is also enclosed.
Although the 10 acre parcel ofland is assessed at a value of$73,000 compensation has
been based on the value of the average vacant residential lot in the area of approximately
$50,000 for a 15m by 38m lot. Compensation to be offered therefore equates to $100 per
square meter or$10,000, Bell Canada will also provide for any landscape screening or
fencing around the perimeter of the easement that the Township may require and as
mutually agreed upon. Bell Canada will be responsible for all applicable legal and survey
fees associated with this transaction.
We hope the aforementioned meets with Council's approval and look forward to your
reply. If there are any questions orconcems, please do not hesitate to call.
Kevl . Dinsmore
Right of Way Manager
Encl.
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THE CORPORATION OF THE
8IiID
APPLICATION FOR GRANT
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]48 Line 7 S., Box 100
Oro, Ontario LOL 2XO
Phone (705) 487-2171
fax (705) 487-0133
www.oro-medonte.ca
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NOTE: GRANTS ARE NOT AUTOMA TICALL Y RENEWED EVERY YEAR.
NOTE: ORGANIZATIONS MAY BE REQUIRED TO SUBMIT FINANCIAL STATEMENTS.
Grant Request Amount $
Organization
Name
Address
Provo
Postal Code
City
Contact
Telephone
E-mail
Fax
Number of
Members
Out of Town
Residents
Membership Fee
If Applicable
Geographic Area
Served
Date
Formed
Outline the mission, purpose and objectives of your organization.
'1 K-d-
Type of Organization (i.e. Registered Charity, Non-Profit Organization, no status, etc. ) and registration
number if applicable.
Other Sources of Revenue (include amounts that have been received or that are anticipated - other
grants, private funding, etc.).
Purpose for which the current grant, if approved, would be used. Give complete details - (i.e. project or
event description, time frame, community benefits).
Do you currently receive other grants or subsidies from the Township (facility subsidization,
photocopying, secretarial, etc.).
Previous grants from the Township?
Year of Request:
Year of Approval:
Amount Requested:
Amount Approved:
Date:
Name & Position
Date:
Name & Position
Note:
Personal information contained on this form is collected pursuant to the Municipal Freedom of
Information and Protection of Privacy Act, and will be used for the purpose of determining eligibility for
grants. Questions about this collection should be directed to the Freedom of Information Coordinator,
The Corporation of the Township ofOro-Medonte, 148 Line 7 South, Box 100, Oro, Ontario, LOL 2XO.
1~)
July 16, 2004
Background:
A home on a large lot in subdivision on Lakeshore Drive is adjacent to a
vacant lot that is overrun with Poison Ivy.
The Poison Ivy from the vacant lot migrates to the surrounding properties.
The homeowner is extremely sensitive to Poison Ivy and encounters health
problems when in proximity to it.
In the past the homeowner has had the Poison Ivy on her own property
sprayed and the owner of the vacant lot has complied with a Township
order to deal with the Poison Ivy.
When the Poison Ivy reappeared this year the home owner was told that the
Township had been notified that Noxious Weed Legislation only applied to
agriculture and the Township did not have the authourity to order the
owner of the vacant lot to deal with the Poison Ivy.
The homeowner contacted Mike Coubergh ? at the University of Guelph
519-824-4120 Extension 52580.
The information that he provided is as follows:
-Municipalities were advised that the legislation applied to agriculture
-The Municipal Act enables municipalities to pass legislation to control
noxious weeds on non-agricultural lands
-A template for drafting such legislation is available through his office.
As poison ivy has serious health issues consideration should be given to
drafting legislation to control noxious weeds for non-agricultural
applications.
Councillor Hughes
-- -0- - -- -
Harry Hughes
From:
To:
Cc:
Sent:
Attach:
Subject:
"Ron Kolbe" <cbo@oro-medonte.ca>
"Mayor" <neil.craig@oro-medonte.ca>
"Jennifer Zieleniewski" <cao@oro-medonte.ca>
Monday, July 07, 2003 9:32 AM
2002-VVEED-NOTICE.pdf; 2003-VVEED-Notice.pdf; Weed Contol Act Sections 3,13,16,
2003 Oro-Medonte Weed Notice
* The 2003 Oro-Medonte Weed Notice (attached) was forwarded by the
County of Simcoe.
* The wording has been somewhat revised as compared to the 2002
Weed Notice (also attached).
* The first paragraph in the 2003 Notice states the intention of
the Weed Control Act.
* Clarification of enforcement of the Weed Control Act was
prepared by the County of Simcoe and is noted "In Urban Areas". Urban
areas not in direct contact with lands used for agricultural purposes
are exempt.
* The County Bylaw Officer emphasized this point in a recent call
regarding weeds at the corner ofHwy. 11 South & Line 5 (Metz
complaint).
* Sections 3,13,16,18 & 23 are attached in a word format.
<<2002-VVEED-NOTICE.pdf>> <<2003-WEED-Notice.pdf>> <<Weed Contol Act
Sections 3,13,16, 23.doc>>
Ronald M. Kolbe,CBCO,AScT,Maato
Director Building/Planning Development
"CBCO the step above!"
7/15/03
Failure to appoint inspectors
ill If a council fails to appoint an area weed inspector, the Minister may appoint
the area weed inspector and fix his or her remuneration or other compensation.
RS.O. 1990, c. W.5, s. 6 (3).
Order for destruction of weeds
13. (1) An inspector who fmds noxious weeds or weed seeds on land in the area
within his or her jurisdiction may order the person in possession of the land to
destroy the noxious weeds or weed seeds.
Destruction of weeds
16. (1) Despite section 13, the council of any local municipality may direct any of
its municipal weed inspectors or, if there are none, the area weed inspectors to
cause noxious weeds or weed seeds to be destroyed in the prescribed manner on
all or part of any lot shown on a registered plan of subdivision and on lots not
exceeding 10 acres that are not shown on such a plan. R.S.O. 1990, c. W.5,
s. 16 (1); 2002, c. 17, Sched. F, Table.
Notice requiring noxious weeds and weed seeds to be destroyed
18. (l) A district weed inspector who fmds noxious weeds or weed seeds on any
land owned by or under the control of a municipality within his or her district may
deliver or send by prepaid first class mail to the clerk of the municipality a notice
requiring the noxious weeds or weed seeds to be destroyed before a date specified
in the notice.
Offence
23. (1) A person who contravenes this Act or the regulations, or an order made
under this Act, is guilty of an offence and on conviction is liable for a first offence
to a fine of not less than $500 and not more than $2,000 and for each subsequent
offence to a fme of not less than $1,000 and not more than $5,000.
e
e
Township Logo
NOTICE TO RESIDENTS AND PROPERTY OWNERS
REGARDING NOXIOUS WEEDS
The main purpose of the Weed Control Act R.S.O.l990. is to reduce the impact of noxious weeds on the
industries of agriculture and horticulture. Primarily this act applies to agricultural and horticultural lands
that generate income or other benefits to agriculture; this exclude lawns, gardens and privQre ar{!(JS for
PC7'$onal enjoyment and leisure.
Under the Weed Control Act, R.S.O. 1990, Chapter W.5 Sections 3, 13,16 and 23, you are requested to
destroy all noxious weeds on your property.
In Urban Areas
Sections 3, 13, 16 and 18 do not appl1y to noxious weeds or weed seeds that are far enough away from any
land used for agricultural or borticultumJ purposes, as they do not interfere with that use.
All properties within the Municipality of the Township of Oro-Medonte are hereby requested to be in
compliance with the Weed Control Act by the 16th day of June, 2003 and throughout the season. The
Municipality may enter upon said lands and have weeds destroyed charging the costs: against the land as set
out in the Acl
Marilyn Pennycook, Clerk
Leo Chaloux, Weed Inspector
5- 7-02~ Z;35PMjCounty ot Simcoe
.
Ore Medonte
j7057Z6399i
NOTICE TO PROPERTY OWNERS
DESTROY WEEDS
Notice is bereby given to all persons in possession of land, in accordance with t~e
Weed ControJ Act, R. S. O. J.990, Chapter W.5 Section~, 16 nnd 23 unless nOX\OU$
weeds growing 00 their lands with the Municipality of .,. ,
Are destroyed by June 15th, 2002 and througbout tbe s~ason, tbe Mumc~pality ma}
enter upon said lands and bue weeds dertr'Q)"ed, ebarpng the COS.t5 ag~unst the laud,
as set out iJ) tbe Act.
The cooperation of an citizens ~ solicited,
Clerk
Weed Inspector
List of Noxious weeds optionaL
# 2.1 ;.j
TOWNSHIP OF ORO-MEDONTE
REPORT
DEPT. REPORT NO.: TO: COMMITTEE OF THE PREPARED BY:
PW2003-07 WHOLE Jerry Ball
SUBJECT: DEP ARTMENT:
COUNCil:
24 Hours of Adrenalin Public Works
C. OF W.: Mountain Bike Festival
August 15,16 and 17, 2003- DATE:
MOTION #: Hardwood Hills June 26, 2003
DATE: R. M. FilE NO.:
M02-11404
Correspondence (attached) has been received from Trilife Sports International requesting a
temporary road closure during their 24 Hours of Adrenalin - Mountain Bike Festival to be held on
August 15, 16 and 17, 2003. This request is the same as the previous four years.
The event will be held at Hardwood Hills for the 8th year. It has grown into the largest participatory
mountain biking festival in Canada, with over 2,500 participants and several thousand spectators.
Trilife Sports International is the event promoter putting on the event and Hardwood Hills rents the
facility to Trilife for the weekend,
The 6th Line will be closed to local traffic from Old Barrie Road North to Bass Lake Sideroad from 8:00
a.m. on Friday, August 15th to 2:00 p.m. on Sunday, August 1 ih, 2003, There will be controlled
access at the Barrie Road to eliminate any safety concerns.
The Roads Department will supply barricades and "Road Closed" and "Local Traffic Only" signs for
both intersections at Bass lake Side road and Old Barrie Road.
As indicated in the correspondence, Trilife Sports International will notify all emergency personnel
and all affected residents of the road closure, the same as the 2002 mountain bike event. All
emergency personnel will have access to this location at all times and Trilife Sports International will
advise the municipality that all emergency personnel have been notified accordingly.
Trilife Sports International will list the Township of Oro-Medonte on their insurance policy and forward
a copy of this policy prior to the event.
1. THAT this report be received and adopted. <6C\-d--
2. THAT Council authorizes the temporary closure of the 6th Line from Old Barrie Road North to
Bass Lake Sideroad from 8:00 a.m. on Friday, August 15th to 2:00 p.m, on Sunday, August 1 ih,
2003.
3. THAT Mr. Kevin McDonald, Event Director, of Trilife Sports International, be notified accordingly.
Respectfully submitted,
~
Jerry Ball
C.A.O. COMMENTS:
DATE~. _ ~ q I f)3
[
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C.A.O.: vi
DEPT. HEAD:
.
FROM TRILIFE Sports International
PHOt,IE NO.
91359449434
H3.';:i. 138 2003 11: 49At-'1 POl
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Mr. Jerry B,\1I
Publie Work8 Superintendent
Township of Oro -, Medontc
P.O. Box
01'0, ON LOL 2XO
<?q-~
Dear Mr. Ban
1 am writing to formany apply for a Tempmary Road Clo~\Jre during the 24 llour~ of
Adrenalin'l't-I at Hardwood Hi])!> from August 15-17,2003. This request is being made by
Trilifc Sport!' Intern<itiona}, the event promoter, atid not by Hardwood Bms itself.
The road cll)~lJI"e being requested is the Ora 6'h conces1>ion. from Sirncoe 11 Road (Old
Barrie Road) LO Bass Side Road. Thc limes and elaLe.s of the requcsted c}mtlrc are from
8:00am, Friduy Augu15t]5Ih to 2:00pm on Sunday August 17t". 2003. This closure bas
proven to be .key factor in Trilife Sports putting on asaf e event. We certainly want this
element of HI1fety to continue in 2003.
Becauf>c of {hc size of the event, parking and traffic must be lightly cont.ro1led. Closing
of the road (except for evenL-rc1Hted functions and locaJ t.raffic) make~ control e81:'icr and
safer to main\ain. To furthe.r ease this, we will again be hiring paid duty poJice offjcers 10
aid in traffic ('onlmJ during the event, including monitoring the road cJosure.
Our proposed course will again be crossing 6111 concession. Due to the large number of
participants, thcre wj)] be aconslant flow of cyclists across the road. Event Marshals win
monitor these crossings, but with the road cJosure there should be vcry few vehic1e
encounters t() deal with,
As was done laM year. residents of this section of the ah concession wi!} he notified of the-,
closure prio1' to the event. Of course, they will maintain acce.ss 10 the road in a eontrolIed
manner throughout the weekend. Further, we wi}] again li~l Oro-Mcdome to on Trilife
]nsurance poJiey ano forward you a copy of it prior tothe event. We win also contact lhe
Fire Department, OPP. Hospital, and the CounLY of Simcoe.
Shou}d you require any more information from Trilife in regard 10 this proposuI, please
do not hesitat.e to contact me by phone. (905) 944-9436 X 109 or by fax. (905) 944-9434.
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www.24hoursofadrenalin.com
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TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. To: Council Prepared By:
BD 2003-10 Ronald M Kolbe
Subject: Department:
Council Building/ Planning
Martine and George Pepler Development
C.OfW. Kennel Application
Date: July 7, 2003
Motion #
R.M. File No.
Date: C11
ACKGROUND:
Ms. Pepler is not the property owner but has the written approval from the owner Ms. Joan Fletcher
to request the approval for a kennel license prior to purchase.{attachment #1)
A written request was received by Ms. Martine Pepler on June 3, 2003 to establish a boarding kennel
on a property owned by Ms. Joan Fletcher in accordance with the requirements of the Township of
Oro-Medonte Animal Control Bylaw # 2002-076 (attachment#2). The property description is
Concession 8, East Part Lot 18, (Oro) Roll # 010-003-39200 (attachment#3).
The SPCA has reserved their approval subject to actual drawings being submitted and fees paid.
ANAL YSIS:
The Planning Department confirms that the request complies with the Township of Oro-Medonte
Zoning Bylaw (attachment#3).
The Township of Oro-Medonte Bylaw# 2002 - 076 requirements have been met, except for the
SPCA approval.
RECOMMENDATION (S):
1. THAT this report be received and adopted.
2. THAT the applicant be notified of the conditional approval for a kennel license.
3. THAT the applicant submits the required drawings and proposed operational proposal to the
SPCA.
4. AND FURTHER THAT all fees are paid and ownership verified. \ 0 ~ _ ~,
C.A.O.
C.A.O. Comments: 63
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Dept. Head
2
.j-04:-fd03 13,:~28 FROi1: ORO H(3RICUL TU
7054875826
TO:1 705 487 0133
P.002/002
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June 3, 2003
To Whom It May Concern:
I, Joan Fletcher (Seller) hereby authorize at the Buyer's expense, MartJne
Klaassen Pepler and George E.C. Pepler (Buyers), to apply for any permIts,
applicatIons etc., required including S.P.c.A. approval for a Dog Kennel License
for the property known as 440 Line 8 North, Township of Oro-Medonte, County
of Simcoe. I, further agree to allow the Buyers and their agents access to the
property on 24 hours notice.
Sincerely,
~~4
:/ Joan Fletcher
..
Fr~1fI: Carr Pepler,
To:Andy Karai.kaki.
Page 1 of 3, 03-06-05 8: 16 AM
~~
-
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Facsimile Cover Sheet
To:
Company:
Phone:
Fax:
Andy Karaiskakis
+1(416)487-9824
+1(416)487--9824
+101594(51705)4870133
From:
Company:
Phone:
Fax:
Carr Pepler
Home
Date: June 5, 2003
Pages including this
cover page: 3
Comments:
Good morning Andy,
Hope this Ok.
Let me know if anything else is needed,
Best Regards,
Marti ne
rrm,: Carr Pepler
To: Andy Karaiskakis
Page 2 of 3, 03-06-05 8: 16 AM
June 5.2003
To Whom It May Concern:
Re: ADrllication for Kcnnel License
The applicants, Martine Klaassen-Pepler and George Pepler, wish to apply for a license to
operate a non-breeding boarding kennel on the property located at 440 8 Line North in the
Township of Oro-Medonte.
The applicants arc not the owners of this property but have put in an ofTer to purchase this
property, which has been accepted by the present owner, Mrs. Joan Fletcher.
Mrs. Fletcher has provided a lener supporting this application.
The granting of this license forms part of the conditions of purchase for this property.
The purpose of t.his kennel is to provide high quality open concept boarding for dogs.
The idea of open concept boarding is to board dogs in a non-caged environment 2 to 4 dogs per
[0\)111.
I he dogs must all be able to co-exist.
Therefore a behavioural assessment appointment must be conducted. in advance of a dog being
accepted into the boarding facility, to detennine if the dog has a suitable personality for this type
of boarding.
The personality traits requjred are:
. Non-aggressive
· Non-dominant
· UI'IlIII'
. f'ril'mll)
. .-\CCl'pt i ng
The dog will be introdLlced to and anowed to socialize with the other dogs and observed for any
aggressivc or overly dominant traits. any dog sho'W1ng these negative traits will not he accepted.
..
^ dog's flea protection and vaccinations. including kennel cough (Bordatclla). mllSt be up to dale
or the dog wilJ not be accepted.
Certain identified aggressive breeds will not be accepted e.g. Pit Bull Terriers, Rottwcilcrs.
Cho\\s.
\ OG\ -5
Fro,,: Carr Pepler'
To:Andy Karaiskakis
Page 3 of 3, 03-06-05 8: 16 AI!
Should a license be granted an application to build, a boarding facility in the area indicated on
the included air photograph photocopy, would be submitted.
This area seems to meet all the appropriate by-law requirements for this type of facility.
The facility win consist of a building containing:
· A 24-hour video and audio monitored boardmg area, meeting SPCA requirements
· A grooming area
· An office
· An indoor exercise and play area protected from the weather, similar to an indoor
riding arena
Attached to this facility will be a large outdoor area for exercise, play, and socializing enclosed
by a six-foot high chain link fence.
The dogs will spend most of their day in tlus area_
L~ashc:J walks, in aU unfenced areas on the property, will be provided,
Obedience and agility training is to be ot1ered in the future.
The number of dogs to be boarded will be limited to 20 dogs during the first year or two and
possibly expanded. thereafter, to f011y dogs depending on the availability of staff.
After visiting several properties we realized that in order to operate a ol)arding kennel, of this
size, the property should be greater than fifty acres in size and the houses on the property and the
neighbouring properties should be located as to provide a sufficient buffer zone for any noise.
This property not only seems to fit this requirement it also seems to fulfill our other requirements
and those of the by~laws of The Township ofOrQ-Medonte.
Should you haw any questions please do not hesitate to contact the applicants at the contact
infonnation listed below.
((~~f~+-
Martine Klaassen-Pepler and George Pepler
Appli~anls
355 Casllefie~d Avenue, Toronto, Ontano M5N 1 L4
Phone: (416)487-9824, Cell: (416) 409-1311
E-mail: peplermc@look.ca
11
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..
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TOWNSHIP OF ORO-MEDONTE
\a ,l
TO: Ron Kolbe, Director of Building/Planning
FROM: Gary Smith, Planner
c.c.
DATE: June 5, 2003
R.M. FILE NO.
SUBJECT: Concession 8, East Part Lot 18, (Oro), Roll # 010-003-39200
The above noted property is zoned Agricultural/Rural (AlRU) and Environmental Protection (EP) in
Zoning By-Law 97-95.
This zoning does permit the use of the property for a kennel operation provided that the property is a
minimum of 10 ha (24.7 acres) in size. According to the assessment records this property is 95.41 acres
in size and would therefore satisfy the lot size and zoning requirements for a kennel.
If the owners wish to place additional buildings on the property for the kennel they would be subject to
minimum lot setbacks of 100 metres (328 feet) from any property line.
"
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\()b - \
TOWNSHIP OF ORO-MEDONTE
REPORT
Dept. Report No. BD2003-11 To: Council
Subject: Department:
Council
Building Report - June 2003 Building
C.ofW.
Date: July 9, 2003
Motion #
R.M. File No.
Date:
Buildina Permit Update
March To Date
Number of Permits 100 362
Number of Permits Previous Year 98 384
Construction Value $16,114,095.00 $31,664,194.00
.
Construction Value Previous Year $4,554,975.00 $17,247,583,00
..
Permit Fees $145,109,00 $289,252.00
Permit Fees Previous Year $59,244,00 $178,438,00
Part 8 Permit Fees $11 ,750.00 $54,935.00
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Notes
1. Permit Fees are up 240% over last year.
2. Included in the June Permits Fees are 3 Carridge Ridge Timeshare Permits (Horseshoe),
That generated Development Charges of $69,795.00.
3. Total of 103 Single Family Dwellings To-date.
,.
....
~ecommendation
1. THAT this report be received, (jIld adoploc!. ~
~espectfully submi1ted
!~~
Ronald M. Kolbe, CBCO, AscT, MAATO
Director of Building/Planning Development
C.A.O. Comments:
Date:
C.A.O.
I~
Dept. Head
.
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2
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Permit SUlnmary Township of Oro-Medonte
Totals
Construction Type Outstanding Complete Deficient Canceled Permits Value Fees
ACCBLDG 3 0 0 0 3 $7,500.00 $0.00
AGR 2 0 0 0 2 $20,000.00 $0.00
ChangeUse 0 0 0 $0.00 $0.00
COMADD 2 0 0 0 2 $246,375.00 $0.00
DECK 17 0 0 0 17 $63,000.00 $0.00
DEMOLITIO 3 0 0 0 3 $0.00 $0.00
GARAGE 2 0 0 0 2 $30,000.00 $0.00
MISC 2 0 0 0 2 $0.00 $0.00
MRES 3 0 0 0 3 $8,7] 7,466.00 $0.00
POOL 3 0 0 4 $56,800.00 $0.00
SEPTIC 26 0 0 0 26 $0.00 $0.00
SFD 29 0 0 0 29 $6,474,034.00 $0.00
SFDADD 8 0 0 0 8 $373,920.00 $0.00
SFDREN 4 0 0 0 4 $52,000.00 $0.00
SHED 0 0 0 $38,000.00 $0.00
SUNROOM 0 0 0 $35,000.00 $0.00
107 0 0 108 $16,] 14,095.00 $0.00
a
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.~="".,_:_""',..,'''o~,'~/.''N''~,~''''''''>>'''''_~.<-",,'''''''''',.<w.W?#'''''''',,.._''''''v.''.'~""""_~,,""0>>._'x'
Wednesday, JII(r 09, 2003
For Period from Sunday, June 01,2003 to Monday, June 30, 2003
Page 1 of J
\O~~
Permit Summary Township of Oro-Medonte
Totals
~ i L
Construction Type Outstanding Complete Deficient Canceled Permits Value Fees
ACCADD 0 0 0 $0.00 $0.00
ACCBLDG 13 0 0 14 $122,900.00 $0.00
ACCDEM 4 0 0 0 4 $0.00 $0.00
..
ADDITION 0 0 0 $5,000.00 $0.00
AGR 5 0 0 6 $167,000.00 $0.00 .-
ChangeUse 12 0 0 0 12 $0.00 $0.00
COM 0 0 0 $2,000.00 $0.00
COMADD 2 0 0 0 2 $246,375.00 $0.00
COMREN 3 0 0 0 3 $5,000.00 $0.00
DECK 31 3 0 0 34 $84,000.00 $0.00
DEMOLITIO 6 0 0 7 $0.00 $0.00
FIREPLACE 0 0 0 $0.00 $0.00
GARAGE 6 0 0 0 6 $84,696.00 $0.00
MISC 6 0 0 7 $12,000.00 $0.00
MRES 3 0 0 0 3 $8,717,466.00 $0.00
POOL 13 2 0 0 15 $131,800.00 $0.00
PUBREN 0 0 0 $63,000.00 $0.00
SEPTIC 119 0 0 120 $0.00 $0.00
SFD 102 0 0 103 $20,445,344.00 $0.00
SFDADD 23 0 0 0 23 $1,357,613.00 $0.00
SFDDEM 3 0 0 4 $0.00 $0.00
SFDREN 7 2 0 0 9 $144,000.00 $0.00
SHED 0 0 0 $38,000.00 $0.00
SIGNS 0 0 0 $0.00 $0.00
SUNROOM 0 0 0 $35,000.00 $0.00
WEEPING 0 0 0 $3,000.00 $0.00
367 12 381 $31,664,194.00 $0.00 ..
'"
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Wednesday, Jllly 09, 2003
For Period from Wednesday, January -0],2003 to Monday, June 30, 2003
Page] of]
\() D - 5
Buildinq Definitions
ACCADD
ACCBLDG
ACCDEM
AGR
AGRADD
AGRREN
ChangeUse
COM
COMADD
COMDEM
COMREN
DECK
DEMOLITION
FIREPLACE
GARAGE
INDADD
MISC
MRES
POOL
PORCHCOV Covered Porch
PUB Public Building
SEPTIC New Septic System
SFD Single Family Dwelling
SFDADD Single Family Dwelling Addition
SFDDEM Single Family Dwelling Demolition
SFDREN Single Family Dwelling Renovation
SHED
SIGNS
SUN ROOM
-
.
Accessory Building Addition
Accessory Building
Accessory Building Demolition
Agricultural Building
Agricultural Building Addition
Agricultural Building Renovation
Septic - Change of Use
Commercial Building
Commercial Building Addition
Commercial Building Demolition
Commercial Building Renovation
Industrial Addition
Miscellaneous'
Multi-Residential