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05 12 2004 COW Minutes TOWNSHIP OF ORO-MEDONTE REGULAR COMMITTEE OF THE WHOLE MEETING MINUTES Wednesday, May 12, 2004 @ 9:05 a.m. Robinson Room Present: Mayor J. Neil Craig Deputy Mayor Harry Hughes Councillor Dan Buttineau Councillor Ralph Hough Councillor Paul Marshall Councillor John Crawford Councillor Ruth Fountain Staff Present: Jennifer Zieleniewski, CAO; Keith Mathieson, Director of Engineering and Environmental Services; Paul Gravelle, Treasurer; Jerry Ball, Public Works Superintendent; Andria Leigh, Senior Planner, Nick McDonald, Meridian Planning Consultants Ltd.; Kim Allen, Manager of Building Services; Janette Teeter, Clerk's Assistant Also Present: John Waugh, John Newell Mayor J. Neil Craig assumed the chair and called the meeting to order. 1. NOTICE OF ADDITIONS TO AGENDA Motion No. CW-1 Moved by Crawford, Seconded by Fountain It is recommended that the following items be added to the agenda for consideration: 6. FINANCE, ADMINISTRATION AND FIRE: f) Report No. TR 2004-15, Paul Gravelle, Treasurer, re: Insurance Coverage. 9. BUILDING, PLANNING AND DEVELOPMENT: e) Report No. BD 2004-05, Ron Kolbe, Director of Building/Planning Development re: Howard Request to Temporarily Have Two Residences on Property, 97 Brambel Road, Concession 4, Being More Particularly Described as Plan 819, Lot 11, Township of Oro-Medonte. 10. IN-CAMERA: b) Deputy Mayor Hughes, re: Legal Matter. Carried. - 2. ADOPTION OF THE AGENDA Motion No. CW-2 Moved by Fountain, Seconded by Crawford It is recommended that the agenda for the Committee of the Whole meeting of Wednesday, May 12, 2004 be received and adopted. Carried. 3. DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF: - "IN ACCORDANCE WITH THE ACT" None declared. 4. DEPUTATIONS: None. 5. CORRESPONDENCE: a) Carol Trainor, Clerk/Deputy Treasurer, Township of Essa, correspondence dated April 22, 2004 re: Appeal of the 2004 Nottawasaga Valley Conservation Authority Budget. Motion No. CW-3 (Amendment) Moved by Hough, Seconded by Buttineau It is recommended that the motion with respect to the correspondence dated April 22, 2004 from Carol Trainor, Clerk/Deputy Treasurer, Township of Essa, re: Appeal of the 2004 Nottawasaga Valley Conservation Authority Budget be amended to add, "and to support the appeal including financial support to a maximum of $500.00". Carried. Recorded Vote Requested by Councillor Hough Councillor Hough Yea Deputy Mayor Hughes Yea Councillor Marshall Nay Councillor Buttineau Yea Councillor Crawford Yea Councillor Fountain Nay Mayor Craig Nay Page 2 Committee of the Whole Meeting - May 12, 2004 Motion No. CW-4 Moved by Fountain, Seconded by Marshall It is recommended that the correspondence dated April 22, 2004 from Carol Trainor, Clerk/Deputy Treasurer, Township of Essa, re: Appeal of the 2004 Nottawasaga Valley Conservation Authority Budget be received and to support the appeal including financial support to a maximum of $500.00. Carried As Amended. Recorded Vote Requested by Councillor Marshall Councillor. Marshall Nay Councillor Buttineau Yea Councillor Crawford Yea Councillor Fountain Nay Councillor Hough Yea Deputy Mayor Hughes Yea Mayor Craig Nay b) Sheila Kirkland, Chairperson, Oro-Medonte History Association, correspondence dated April 23, 2004 re: Oro African Church. Motion No. CW-5 Moved by Crawford, Seconded by Fountain It is recommended that the correspondence dated April 23,2004 from Sheila Kirkland, Chairperson, Oro-Medonte History Association, re: Oro African Church be received and referred to staff for a report. Carried. c) Leonard Kozachuk, Senior Project Manager, URS Canada Inc., correspondence dated April 20, 2004 re: Highway 400 Planning Study. Motion No. CW-6 Moved by Marshall, Seconded by Crawford It is recommended that the correspondence dated April 20, 2004 from Leonard Kozachuk, Senior Project Manager, URS Canada Inc., re: Highway 400 Planning Study be received. Carried. Page 3 Committee of the Whole Meeting - May 12, 2004 6. FINANCE, ADMINISTRATION AND FIRE: a) Report No. TR 2004-13, Paul Gravelle, Treasurer, re: Tax Ratios. Motion No. CW-7 Moved by Crawford, Seconded by Fountain It is recommended that Report No. TR 2004-13, Paul Gravelle, Treasurer, re: Tax Ratios be received. Carried. b) Report No. TR 2004-14, Bonnie McPhee, Accounting Clerk, re: Statements of Accounts, April, 2004. Motion No. CW-8 Moved by Fountain, Seconded by Marshall It is recommended that Report No. TR 2004-14, Bonnie McPhee, Accounting Clerk, re: Statements of Accounts, April, 2004 be received; and further that the accounts for the month of April, 2004 totaling $1,058,600.24 be received. Carried. c) Report No. ADM 2004-21, Jennifer Zieleniewski, CAO / Ron Kolbe, Director of Building/Planning Development re: Septic Re-Inspection Program [from, April 28, 2004 meeting]. This report will be brought forward to a future meeting. d) Jennifer Zieleniewski, CAO, re: Human Resources Policies. - POL-HR-01, Employee Policy/Procedure Awareness - POL-HR-02, Employee Injury Reporting - POL-HR-03, Incident/Accident Reporting - POL-HR-04, Appropriate Internet & Email Usage Motion No. CW-9 Moved by Fountain, Seconded by Crawford It is recommended that the information from Jennifer Zieleniewski, CAO, re: Human Resources Policies be received; and further that - POL-HR-01, Employee Policy/Procedure Awareness; - POL-HR-02, Employee Injury Reporting; - POL-HR-03, Incident/Accident Reporting; - POL-HR-04, Appropriate Internet & Email Usage be adopted. Carried. Page 4 Committee of the Whole Meeting - May 12, 2004 e) Chris Carter, Recreation Co-ordinator, re: Applications for Grant/Subsidy. Motion No. CW-10 Moved by Fountain, Seconded by Marshall It is recommended that the information from Chris Carter, Recreation Co-ordinator re: Applications for Grant/Subsidy be received; and that the grant for the Oro Minor Hockey for the use of the Oro-Medonte Community Arena Banquet Hall in the amount of $190.00 be approved, the grant for the East Oro Home & School Association for the use of the Old Town Hall in the amount of $150.00 be deferred, the grant for the W.R. Best Public School for the use of the Oro-Medonte Community Arena Ice Pad in the amount of $2,040.00 be deferred. Carried. f) Report No. TR 2004-15, Paul Gravelle, Treasurer, re: Insurance Coverage. Motion No. CW-11 Moved by Buttineau, Seconded by Hughes It is recommended that Report No. TR 2004-15, Paul Gravelle, Treasurer, re: Insurance Coverage be received; and further that the Treasurer is hereby directed to invite proposals for insurance coverage as recommended in Report No. TR 2004-15. Carried. 7. PUBLIC WORKS: None. Page 5 Committee of the Whole Meeting - May 12, 2004 8. ENGINEERING & ENVIRONMENTAL SERVICES: a) Report No. EES 2004-28, Keith Mathieson, Director of Engineering and Environmental Services re: Mr. Sam Raseta - Request to Connect to the Warminster Municipal Water System. Motion No. CW-12 Moved by Hughes, Seconded by Buttineau It is recommended that Report No. EES 2004-28, Keith Mathieson, Director of Engineering and Environmental Services re: Mr. Sam Raseta - Request to Connect to the Warminster Municipal Water System be received and adopted; that Mr. Raseta be authorized to connect to the Warminster municipal water system; that the Township enter into a Water Service Connection Agreement with Mr. Raseta; that the Clerk prepare the appropriate By-Law to enter into an agreement with Mr. Raseta for Council's consideration; and further that Mr. Raseta be notified of Council's decision. Carried. 9. BUilDING, PLANNING AND DEVELOPMENT: a) Report No. PO 2004-18, Nick McDonald, Meridian Planning Consultants Inc., re: Water Taking as a Land Use. Motion No. CW-13 Moved by Buttineau, Seconded by Hough It is recommended that Report No. PO 2004-18, Nick McDonald, Meridian Planning Consultants Inc., re: Water Taking as a Land Use be received and adopted; that the discussion paper, as amended, entitled (Water Taking as a Land Use) be received for information purposes; that Council authorize the release of the Discussion Paper to the public; and further that Council authorize the holding of a public information meeting on July 6,2004 at 7:00 p.m. in the Chambers to obtain public input on the Discussion Paper. Carried. Page 6 Committee of the Whole Meeting - May 12, 2004 b) Report No. PO 2004-19, Nick McDonald, Meridian Planning Consultants Inc., re: Georgian North Lands Limited Property. Motion No. CW-14 Moved by Buttineau, Seconded by Hough It is recommended that Report No. PO 2004-19, Nick McDonald, Meridian Planning Consultants Inc., re: Georgian North Lands Limited Property be received and adopted; that the Township request that the County of Simcoe not make a decision with respect to the designation of the Georgian North Lands Limited property for residential purposes in Official Plan Amendment 16; and further that the Township request that the County of Simcoe not make a decision with respect to the policies contained within Section C14.4.1 of the Official Plan. Carried. c) Report No. PO 2004-20, Nick McDonald, Meridian Planning Consultants Inc., re: Modifications to OP A #17. Motion No. CW-15 Moved by Hough, Seconded by Buttineau It is recommended that Report No. PO 2004-20, Nick McDonald, Meridian Planning Consultants Inc., re: Modifications to OPA #17 be received, as amended; that Council support and adopt the proposed modifications to OPA #17; and further that the County of Simcoe be so advised. Carried. d) Report No. BD 2004-04, Ron Kolbe, Director of Building/Planning Development, re: Building Report, April, 2004. Motion No. CW-16 Moved by Buttineau, Seconded by Hughes It is recommended that Report No. BD 2004-04, Ron Kolbe, Director of Building/Planning Development, Building Report, April, 2004 be received. Carried. Page 7 Committee of the Whole Meeting - May 12, 2004 e) Report No. BD 2004-05, Ron Kolbe, Director of Building/Planning Development re: Howard Request to Temporarily Have Two Residences on Property, 97 Brambel Road, Concession 4, Being More Particularly Described as Plan 819, Lot 11, Township of Oro-Medonte. Motion No. CW-17 Moved by Hughes, Seconded by Buttineau It is recommended that Report No. BD 2004-05, Ron Kolbe, Director of Building/Planning Development re: Howard Request to Temporarily Have Two Residences on Property, 97 Brambel Road, Concession 4, Being More Particularly Described as Plan 819, Lot 11, Township of Oro-Medonte be received and adopted; that Council approve the request of Janet Howard to reside in their existing residence for nine months while a new residence is being constructed; and further that a $20,000 security be deposited with the Corporation. Carried. 10. IN-CAMERA: Motion No. CW-18 Moved by Buttineau, Seconded by Hughes It is recommended that we do now go In-Camera at 11 :47 a.m. to discuss 2 Legal Matters. Carried. Motion No. CW-19 Moved by Hughes, Seconded by Buttineau It is recommended that we do now Rise and Report from In-Camera at 12:55 p.m. Carried. a) Deputy Mayor Hughes, re: Legal Matter. Motion No. CW-20 Moved by Hough, Seconded by Hughes It is recommended that the confidential correspondence dated May 12, 2004 from Deputy Mayor Hughes re: Legal Matter (Plan 709) be received. Carried. Page 8 Committee of the Whole Meeting May 12, 2004 b) Deputy Mayor Hughes, re: Legal Matter. Motion No. CW-21 Moved by Marshall, Seconded by Fountain It is recommended that the correspondence dated May 6,2004 from Deputy Mayor Hughes re: Legal Matter be received. Carried. 11. ADJOURNMENT: Motion No. CW-22 Moved by Buttineau, Seconded by Hough It is recommended that we do now adjourn at 12:57 p.m. Carried. Page 9 Committee of the Whole Meeting - May 12, 2004 '" .