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12 17 2003 Council Agenda TOWNSHIP OF ORO-MEDONTE COUNCIL MEETING AGENDA COUNCIL CHAMBERS DATE: WEDNESDAY, DECEMBER 17, 2003 TIME: 7:00 P.M. '" "'..... II...... "'....... "'.. "'..... "'. "'... "'. '" "'...... '" '" '" '" '" '" '" '" '" '" '" "'.... '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" '" "'.. '" III. "'.. '" '" '" "'.. '" '" '" '" '" '" '" '" ~ 1. OPENING OF MEETING BY THE MAYOR 2. PRA YERlCONTEMPLA TION/REFLECTION 3. NOTICE OF ADDITIONS 4. ADOPTION OF AGENDA 5. "DISCLOSURE OF PECUNIARY INTEREST AND THE GENERAL NATURE THEREOF - IN ACCORDANCE WITH THE ACT" 6. MINUTES OF PREVIOUS MEETINGS: a) Minutes of Special Council Meeting of November 26,2003. b) Minutes of Inaugural Meeting of December 2,2003 7. RECOGNITION OF ACHIEVEMENTS: a) Presentation of "Medonte" book. b) Mary Garbutt, 2002 Heritage Community Recognition Program, Certificate of Achievement. c) Doug Shelswell, The Fire Services Exemplary Service Medal in Recognition of 20 Years of Service, Certificate of Achievement (medal previously presented). Refreshments - 1< 8. PUBLIC MEETINGS: " None. 9. DEPUTATIONS: None. 10. CONSENT AGENDA CORRESPONDENCE: , a) Lake Simcoe Regional Airport Commission, minutes of October 16, 2003 meeting. b) Lake Simcoe Region Conservation Authority, minutes of October 24, 2003 Board of Directors meeting. c) Midland Public Library Board, minutes of October 30,2003 meeting. 11. MOTIONS FOR WHICH NOTICE HAS BEEN GIVEN: '" None. ~ 12. REPORTS OF MUNICIPAL OFFICERS: a} Report No. TR 2003-11, Paul Gravelle, Treasurer, re: Public Notice Relating to Improvements in Efficiency and Effectiveness of Service Delivery. b) Report No. ADM 2003-056, Jennifer Zieleniewski, CAO, re: Request to Stop Up and Close Unopened Road Allowance, Line 1 North Between Ski Trails Road and 20/21 Sideroad West. c) Report No. ADM 2003-057, Marilyn Pennycook, Clerk, re: Request to Stop Up and Close Unopened Road Allowance Between Lots 20 and 21, Concession 14, Fronting 2707 Lakeshore Road East. d) Report No. EES 2003-64, Keith Mathieson, Director of Engineering and Environmental Services, re: Site Plan Agreement - Horseshoe Valley Lands Ltd. / John Boville - Lot 12, Plan 51 M-720 [Refer to Item 16a) and 16b)]. 13. REPORTS OF COMMITTEES: a) Minutes of the Committee of the Whole Meeting, November 26, 2003. b) Minutes of the Committee of the Whole Meeting, December 10, 2003. .. 14. COMMUNICATIONS: None. ~ ,. 15. IN-CAMERA: a) Jennifer Zieleniewski, CAO, re: Property Matter. b) Jennifer Zieleniewski, CAO, re: Property Matter. 16.BY-LAWS: a) By-Law No. 2003-126 Being a By-Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, Horseshoe Valley Lands Ltd. and John Boville described as lands as follows: Part of Plan-1, Section 51M-720, being Lot 12, Plan 51M-720 Township of Oro-Medonte. b) By-Law No. 2003-127 Being a By-law to remove the Holding Symbol applying to lands at Lot 12, Plan 51 M-720 on Highland Drive (Roll #4346-010-002-03516) (Boville). c) By-Law No. 2003-129 Being a By-law to Amend By-law Number 2001-001 (To Authorize a Decrease in the Speed Limit on Certain Roads Within the Township of Oro-Medonte). 17.CONFIRMATION BY-LAW NO. 2003-128 18. QUESTIONS AND ANNOUNCEMENTS 19. ADJOURNMENT '.~ , ~ ~ ... ... , . . , .,. " THE FIRE SERVICES. EXEMPLARY SERVICE MEDAL LA MEDAILLE DES POMPIERS POUR SERVICES DISTINGUES has been awarded to in recognition of 20 years of loyal and meritorious service to public security in Canada. 13 August 2003 est decemee a f})oug Sfzefswe{{ en reconnaissance de 20 annees de conduite exemplaire au service de la securite publique au Canada. Governor General of Canada ~UL--- Gouverneure generale du Canada Ie 13 aoiit 2003 ~ \6'1-\ / rlECElVEtr Nov? , j ?nn". ! ORa <'UUJ MINUTES OF A MEETING " ro~DON]j of ~c THE LAKE SIMCOE REGIONAL AIRPORT COMMISSION -- HELD ON THURSDAY OCTOBER 16,2003 AT THE LAKE SIMCOE REGIONAL AIRPORT TERMINAL BUILDING In Attendance: Commissioners: W. Dickie W. Gardy G. Fernandes R. Hough L. Leach M. Ramsay F. Smith S. Trotter Staff: W. McArthur, City of Barrie M. Drumm, APM CALL TO ORDER The meeting came to order at 7:05 p.m. and was chaired by W. Dickie. 1.0 MINUTES OF THE SEPTEMBER 18. 2003 COMMISSION MEETING MOTION: Moved by R. Hough, seconded by L. Leach. 2003-AC-87 "THAT, the minutes of the September 18,2003 Commission meeting, be approved." Carried. CONFIDENTIAL MINUTES OF THE SEPTEMBER 18. 2003 COMMISSION MEETING MOTION: Moved by R. Hough, seconded by L. Leach. 2003-AC-88 "THAT, the confidential minutes of the September 18, 2003 Commission meeting, be approved." Carried. " 2.0 BUSINESS ARISING FROM THE MINUTES ~ Covered under Section 3.0. 3.0 PROPERTIES & COMMERCIAL DEVELOPMENT i) Pursuant to the confidential portion of the September 18, 2003 Commission meeting, M. Drumm reviewed that a letter had been sent to Aurtas International Inc. inviting the group to meet with the Property and Commercial Development Committee with no formal response to date. Staff was given direction to send a second letter. ii) M. Drumm noted that UKCAN II Incorporated had changed its company name to I() ~ Weatherwise Aviation Inc., which is a subsidiary company of The Weatherwise C\- Group, a commercial development company based in England. R. Hough provided the Commission members with an update as to Weatherwise Aviation Inc.'s development progress. It was noted that the Township of Oro- Medonte Council passed a By-law at their October 15, 2003 Council meeting granting site-plan approval to Weatherwise Aviation Inc., further to their July 18, 2003 application. It was further reported that subject to Weatherwise Aviation Inc. providing the Township with required securities and permit fees, a conditional building permit was available for issuance. The building permit will be conditional subject to completion of fire protection and sewage requirements, prior to occupancy. MOTION: Moved by M. Ramsay, seconded by F. Smith. 2003-AC-89 "THAT, the Lake Simcoe Regional Airport Commission authorize the Airport Manager to sign any required documents which will provide Weatherwise Aviation Inc. with permission to connect to and make use of the Lake Simcoe Regional Airport's Sanitary Sewerage Distribution System, in accordance with any and all provisions contained in the Agreement of Purchase and Sale as well as the Township of Oro-Medonte Site Plan Control and Building Permit Application Process." Carried. L. Leach inquired as to the anticipated construction date of the first hangar. M. Drumm reported that Weatherwise Aviation Inc. was reviewing development options; however in consideration of the imminent winter season, construction may begin in the spring of 2004. W. McArthur further noted that various airport capital improvements will need to be coordinated with Weatherwise Aviation's construction timelines. G. Fernandes suggested that the hangar developments/progress be shown as a standing item on the monthly Commission meeting agenda. iii) Pursuant to the August 21, 2003 Commission meeting, M. Drumm distributed Staff Report 2003-ACSR-05, which identified a list of required capital infrastructure upgrades along with a brief description of each as they directly relate to the commercial hangar developments. MOTION: Moved by S. Trotter, seconded by W. Gardy. .r.~ I'< 2003-AC-90 "THAT, the Lake Simcoe Regional Airport Commission accept Staff Report 2003-ACSR-05, as presented." " Carried. MOTION: Moved by L. Leach, seconded by F. Smith. 2003-AC-91 "THAT, the Lake Simcoe Regional Airport Commission give staff direction to prepare tender documents for the South Apron expansion project for award in January 2004, following the approval of the 2004 Capital Works Budget." Carried. 2 \D~ - ') W. McArthur reviewed the mandatory water system upgrades for 2004 forming part of the Ontario Orinking Water Standards. MOTION: Moved by R. Hough, seconded by W. Gardy. 2003-AC-92 "THAT, the mandatory water system upgrades be included in the 2004 Capital Works Budget." Carried. iv) M. Drumm distributed two airport terminal building office lease agreements for renewal and execution. MOTION: Moved by G. Fernandes, seconded by M. Ramsay. 2003-AC-93 "THAT, the Lake Simcoe Regional Airport Commission authorize the executive to execute an Airport Terminal Building Office Lease Agreement with Canadian Flyers International and with Future Air, respectively." Carried. 4.0 FINANCIAL REPORT i) The September 2003 and YTO Financial Reports were reviewed. MOTION: Moved by S. Trotter, seconded by F. Smith. 2003-AC-94 "THAT, the September 2003 and YTD Financial Reports be approved, as presented." Carried. ii) A letter dated October 7, 2003 from the City of Barrie Finance Department regarding the Lake Simcoe Regional Airport 2004 Operating and Capital Budget was received. Staff was given direction to prepare a first draft 2004 budget for review at the November 2003 Commission meeting. 5.0 NEW BUSINESS/CORRESPONDENCE i) i i) iii) W. McArthur reviewed the construction update as of October 9, 2003. The airport manager's report was received as information. All additional correspondence as presented by the airport manager was reviewed. -"\ "'-' 6.0 MEETING(S} " The next Commission meeting is to be held on Thursday November 20, 2003 at 7:00 p.m. 7.0 ADJOURNMENT MOTION: Moved by M. Ramsay, seconded by W. Gardy. 2003-AC-95 "THAT, the Lake Simcoe Regional Airport Commission meeting adjourn at 9:00 p.m." 3 ~~- M.D Recording Secretary, LSRA Commission Distribution: Commission Members W. McArthur K.Short J. Tascona, M.P.P. Clerk's Office, City of Barrie Mayor & Council, c/o City Clerk, City of Orillia #C.. , .. \()~-y ~L-- Carried. W. Dickie President, LSRA Commission Clerk's Office, Township of Oro-Medonte P. DeVillers, M.P. A. Caroll, M.P. G. Dunlop, M.P.P. I. Brown, City Manager, City of Orillia L.S.R.A. Tenants 4 - '()\J - \ MINUTES LAKE SIMCOE REGION CONSERVATION AUTHORITY MEETING NO. BOD..10~03 ... Friday October 24th, 2003,.. 9:00 a.m The Town of East Gwillimbury "Holland Landing Room" 19000 Leslie Street Sharon Telephone the LSRCA: (905)895-12131 Present: R. Bridge, Chair Councillor G. Lamb, Vice-Chair Councillor L. Corrigan Councillor V. Hackson Councillor M. Jordan Mayor L. Keogh Councillor H. Lodwick Councillor P. Marshall Deputy Mayor S. Para-Self Councillor S. Pliakes Councillor N, Snutch Mayor T. Taylor Deputy Mayor J. West Staff: D. Gayle Wood, C.A.O./Secretary-Treasurer S. Hanson, Director, Corporate Services & Land Management R. Vos, Director, Watershed Management M. Walters, Director, Environmental Services G. Davis, Manager, Forestry & Stewardship Programs D. Goodyear, Manager, Ground & Surface Water Programs M. Mironov, Manager, Accounting G. Casey, Recording Secretary Regrets: Mayor M. Black J. Dales, Honourary Member Alderman A. Eadie Mayor J. Holec G.R. Richardson, Honourary Member Mayor R. Stevens Councillor W. Teel Others: K. Christensen, LSRCA D. Campbell, LSRCA P. Du, LSRCA C. Mapp, LSRCA 1. Disclosure of Pecuniary Interest & the General Nature Thereof . ' " No pecuniary interest and the general nature thereof was disclosed for the record of this meeting. 1 \ () b- 'd.- October 24th, 2003 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Agenda 2. Minutes (a) Board of Directors Minutes of the Board of Directors' Meeting No. BOD-09-03, held on September 26th, 2003. Moved by: Seconded by: 800-03-138 H. Lodwick J. West RESOLVED THAT the minutes ofthe Board of Directors' meeting No. BOD-09-03 held on September 26th, 2003, be adopted. (b) Administrative Committee The minutes of Administrative Committee Meeting No. AC-08-03, held on October 3rd, 2003, were dealt with under Item 11 (a) of the agenda as they relate to confidential personnel and legal matters. (c) Administrative Committee The minutes of Administrative Committee Meeting No. AC-09-03 held on October 16th, 2003. Moved by: Seconded by: BOD-03-139 '.' V. Hackson S. Para-Self RESOLVED. THAT the minutes of the Administrative Committee Meeting No. AC-09- 03 held on October 16th, 2003, be adopted. 3. Adoption of the Aqenda - Moved by: Seconded by: BOD-03-140 H. Lodwick S. Para-Self RESOLVED THAT the Agenda of the Board of Directors' Meeting No. BOD-10-03 held October 24th, 2003, be adopted. 2 $)$-'j Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Minutes October 24th, 2003 4. Announcements The CAD reminded the Members that included with their agenda package was an invitation to AI Leach's Retirement which will be held on Tuesday, November 18th, 2003, at Black Creek Pioneer Village. a) Introduction of New Staff The CAD announced that the Authority continues to grow and in that regard have recently hired five new staff who were in attendance to provide a brief introduction and background to the Board. The CAD asked the Board Members to introduce themselves to the new staff. Following the Board introductions, Keri Christensen, Human Resources Co-ordinator, Michael Mironov, Manager, Accounting, Darren Campbell, GIS Co-ordinator, Peng Du, Data Base Analyst, and Christiann Mapp, Co-ordinator, Food Services introduced themselves to the Board and provided a brief background on their education and experience. The CAD welcomed the new staff to the Lake Simcoe Region Conservation Authority. Chair Bridge, on behalf of the Board, welcomed them to the organization. 5. Deputations There were no deputations scheduled for this meeting. 6. Hearings Under Section 28 of the Conservation Authorities Act There were no hearings scheduled for this hearing. 7. Fill. Construction & Alteration to Waterways Applications '" '. Moved by: Seconded by: V.Hackson G. Lamb . 3 \bb - Y Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Minutes October 24th, 2003 BOD-03-141 8. Correspondence Moved by: Seconded by: BOD-03-142 RESOLVED THAT applications under Section 28 of the Conservation Authorities Act and Ontario Regulation 153/90, as amended by Ontario Regulations 534/91 and 623/94, be received and approved. V. Hackson H. Lodwick RESOLVED THAT the correspondence listed in the October 24t\ 2003, agenda be received. for information. 9. Monthly Communications Update Moved by: Seconded by: BOD-03-143 10. New Business L. Keogh N. Snutch RESOLVED THAT the Monthly Communications Update, for the period September 1st to 30th, 2003, be received for information. a) Budget Status Report The Director, Corporate Services and Land Management presented Staff Report No. 55-03-BOD regarding the status of the Authority's budget for the period ending August 31 S\ 2003. .~ The Director advised that the water system installation has been completed at Scanlon Creek Conservation Area which was done within budget. With the installation Qf this new system, Scanlon Creek is now in compliance with the new legislation. 4 \ ()~ -5 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Minutes October 24th, 2003 Mayor Tom Taylor requested clarification regarding the reduction in revenues under Education. The Director responded that this is a result of the Healthy Futures funding not being expended as estimated and that several projects are being carried over to 2004. The CAO further advised that the Authority has requested and received letters of support regarding the extension of the Healthy Futures program. These letters of support and a formal letter of request will be sent to the Premier of Ontario and the Minister of Agriculture and Food under the signature of Chair Bridge. Moved by: Seconded by: J. West L. Corrigan BOD-03-144 RESOLVED THAT Staff Report No. 55-03-BOD regarding the Authority's Budget Status for the period ending August 31st, 2003, be received for information. b) 2004 Preliminary Budget The Director, Corporate Services and Land Management presented Staff Report No. 56-03-BOD regarding the 2004 Preliminary Budget. The Director advised that the proposed 2004 budget is approximately $11 million which includes projected additional staff, staff wage adjustments, the watershed basin study, and the new administration office. The Director provided a brief synopsis under each section of the 2004 preliminary budget. The CAO extended thanks to the Director and staff for preparing the budget report. The CAO advised the Board that they can make changes to the 2004 preliminary budget as presented or they can direct staff to deal with municipal staff. The CAO advised that this report will not be presented to Municipal Council's at this time. Over the next months, the CAO and the Director will be discussing this budget with municipal staff and following these discussions a report will be brought before this Board with the results. At that time the Board will provide staff with direction for the final budget. .. ... - Deputy Mayor John West supports having the LSRCA staff meet with municipal staff to discuss the 2004 preliminary budget. 5 \0'0-\0 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOO-10-03 - Minutes October 24th, 2003 Councillor Gary Lamb encouraged Members to support this budget before their Council on behalf of the Authority. Mayor Larry Keogh advised that this will be a tough sell; he expects that 2004 will be a very tough budget year. Councillor Larry Corrigan stated that Conservation Ontario needs to put forward a report on what has happened with Conservation Authorities over the past five years. The CAO responded that the Chair and herself are certainly willing to bring this forward at the next Conservation Ontario Meeting and further advised that the Director, Corporate Services and Land Management currently participates on a committee which is working on a report of that nature. Mayor Tom Taylor suggested that staff consider increasing fees for services every year based on the Cost of Living Allowance. The Director responded that this is something staff are looking into. Moved by: Seconded by: BOD-03-145 ',' L. Corrigan J. West RESOL VEO THAT Staff Report No. 56-03-BOO regarding the 2004 Preliminary Budget Estimates in the amount of $10,912,850 be adopted as presented; and THAT staff be directed to forward the 2004 Preliminary Budget Estimates to our Municipal partners for their review and consideration; and FURTHER THAT a report on the Municipal Response to our 2004 Preliminary Budget request be presented to the Board at their January 2004 meeting. 6 \0'0 -l Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Minutes October 24th, 2003 c) Additional Funding LSRCA Administration Office Expansion Project . The Director, Corporate Services and Land Management presented Staff Report No. 57 -03-BOD regarding the additional funding required for the LSRCA's Administration Office expansion project. Moved by: Seconded by: BOD-03-146 S. Para-Self G. Lamb RESOLVED THAT Staff Report No. 57 -03-BOD regarding the additional funding required for the LSRCA's new Administration Office. Expansion Project be received for information. d) Asian Long-horned Beetle The Manager, Forestry and Stewardship Programs presented Staff Report No. 58-03- BOD regarding the Asian Long-horned Beetle. Moved by: Seconded by: BOO-03-147 N. Snutch S. Pliakes RESOLVED THAT Staff Report No. 58 -03- BOD regarding the Asian Long-horned Beetle infestation and its potential implications for the Lake Simcoe Region Conservation Authority and its member municipalities be ... received for information; and FURTHER THAT the report be forwarded to the TRCA and watershed municipalities for their information. - 7 \()b--~ Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOO-10-03 - Minutes October 24th, 2003 . e) Strategy for Foundation Growth - Authority Response The CAO presented Staff Report No. 59-03-BOD outlining the Authority's response to Vice President Report No. 09-03-DIR regarding the Strategy for Foundation Growth. This Staff Report is further to the presentation given by Mr. George Connell, Vice- President of the LSRCF and was prepared at the direction of the Board at their meeting held on September 26th, 2003. The CAO advised that the Foundation needs its own Director and LSRCA staff does not have the time to ,devote to the Foundation. The Foundation is very lucky to have George Connell as their Vice President and if anyone can get this initiative going, George can. Councillor Paul Marshall advised that he fully supports the "Strategy for Growth" report and the excellent recommendation of George Connell. As a past member of the Foundation, Councillor Marshall witnessed LSRCA staff spreading themselves thin in order to support the Foundation. The CAD advised that the next steps include rasing funds to support the position, the preparation of a recruitment plan and the preparation of a job description. The CAD suggested the Chair formally respond to the Foundation. Moved by: Seconded by: N. Snutch S. Para-Self BDD-03-148 RESOLVED THAT Staff Report No. 59-03- BOD regarding the Strategy for Foundation. Growth- Authority Response be received and approved. f) Board of Director's Meeting Agenda Proposed Revised Format The CAD spoke to Staff Report No. 60-03-BOD regarding a proposed format for the meeting agenda of the Authority's Board of Directors. 8 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Minutes \ ()'o - q October 2411\ 2003 Moved by: Seconded by: 800-03-149 J. West L. Corrigan RESOLVED THAT Staff Report No. 60-03-800 regarding a proposed revised format for the meetings and agenda format of the Authority's Board of Directors be received for information; and FURTHER THAT the Board adoptthe agenda format presented in the Staff Report and the reading ofrecommendations by the Chair, be done only if the resolutions are amended. g) Water Budget Analyses of East Holland River and West Holland River Subwatersheds The Manager, Ground and Surface Water Programs presented Staff Report No. 61-03- BOD regarding the retention of a consultant to perform water budget analyses of the East Holland River and West Holland River Subwatersheds. Moved by: Seconded by: BOO-03-150 S. Para-Self N. Snutch RESOLVED THAT Staff Report No. 61-03-BOO regarding the retention of a consultant to perform water budget analyses of the East and West Holland River Subwatersheqs be received for information; and FURTHER THAT the Consulting Firm Earthfx. Inc. be retained to undertake water budget investigations for the East Holland River and the West Holland River subwatersheds. - 9 \O~- \0 October 24th, 2003 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOD-10-03 - Minutes h) South Simcoe Groundwater Partnership Update The Manager, Ground and Surface Water Programs presented Staff Rep.ort No. 62-03- BOD which provides an update on the South Simcoe Groundwater Partnership. The Manager advised that the report has been completed and is currently with the Ministry of the Environment for finalization. The Manager advised that the Nottawasaga Valley Conservation Authority has been leading this study in the past however the LSRCA is now taking on the role of Co-Chair which is very significant for the Authority in relation to Source Protection Planning. Moved by: Seconded by: BOD-03-151 11. Other Business G. Lamb L.Keogh RESOLVED THAT Staff Report No. 62-03-80D regarding the South Simcoe Groundwater Partnership be received for information. The CAO requested approval from the Board to deal with items 11 (b) and (c) first and item 11 (a) last. The Board approved this request. . Moved by: Seconded by: BOD-03-152 Moved by: Seconded by: BOD-03-153 L. Corrigan G. Lamb RESOLVED THAT the Authority's Board of Directors move to "Closed Session" to deal with confidential personnel and legal matters. L.Keogh H. Lodwick RESOLVED THAT the Authority's Board of Directors rise from "Closed Session" and report their progress. 10 \ ()\J - \ \ Lake Simcoe Region Conservation Authority Board of Directors' Meeting . BOD-10-03 - Minutes October 24th, 2003 b) Mining and Lands Commissioner Decision Moved by: Seconded by: BOD-03-154 Moved by: Seconded by: BOD-03-155 J. West S. Para-Self RESOLVED THAT Confidential Staff Report No. 63-03-80D regarding a decision of the Mining and Lands Commissioner be received and the recommendations contained therein be approved;and FURTHER THAT legal counsel be directed to appeal costs before November 1, 2003. J. West P. Marshall RESOLVED THAT legal counsel be requested to provide a recommendation on the appeal of the decision in relation to Staff Report No. 63-03-800 and report back to the Administrative Committee prior to November 1st, 2003; and FURTHER THAT the Administrative Committee be authorized to make a decision based upon the legal opinion. Councillor Harold Lodwick asked that his opposition to the appeal of the decision be indicated in these minutes. c) Legal Decision Moved by: Seconded by: N. Snutch S. Para-Self - 11 Lake Simcoe Region Conservation Authority Board of Directors' Meeting BOO-10-03 - Minutes \D\J-\'d- October 24th, 2003 BOD-03-156 RESOLVED THAT the correspondence dated September 22nd, 2003, received from the Authority's Legal Counsel regarding a decision on a legal matter involving the Authority be received for information. a) Administrative Committee Meeting Minutes Moved by: Seconded by: BOD-03-157 Adjourn H. Lodwick G. Lamb RESOLVED THAT the minutes of the Administrative Committee Meeting No. AC-08- 03 held on October 3rd, 2003, be adopted. Meeting adjourned at 11 :55 on motion by L. Corrigan. R. Bridge Chair I CMMIII Chief Administrative Officer/ Secretary-Treasurer 12 ~ \ Ck - \ J RiCElfl> "nil c/J , ? ~ MIDLAND PUBLIC LffiRARY BOARD MEETING I ORo../vT. ?Of13 . ----!.PWtfONti:: ~'!1lAig""e 1 of6 )ATE: October 30,2003 LOCATION: Midland Public Library Boardroom --=---. . tRESENT: B. Playter, G.A.Walker, L. LaPlume, D. Moore, J. Swick, A. Wilkes, A. Campbell, R. Allard, \.BSENT: K. Stewart ;TAFF: G. Griffith, Recording Secretary, B. Molesworth, CEO [TEM # ISSUE ACTION L. Call to order Mr. Playter called the meeting to order at 7:00 p.m. 2. Approval of the agenda Additions: 7. New Business 7.5 Grants - Trillium & CAP 7.6 Board Room Use 8. Information 8.4 Chairman's closing remarks to the Board Moved by: D. Moore Seconded by: R. Allard That the agenda be approved as amended. CARRIED 3. Approval of the minutes of the previous meeting Amendments: 8.2 Correspondence - HGR re Culbert Estate Mr. Moore declared a conflict of interest due to the fact that he was executor of Catherine Culbert's estate and absented himself from the meeting. Moved by: L. LaPlume Seconded by: A. Wilkes That the minutes of the Board meeting held on September 11, 2003 be approved, as amended. CARRIED ., ... \ Dc - ~ MIDLAND PUBLIC LffiRARY BOARD MEETING Page 2 of 6 DATE: October 30,2003 LOCA TION: Midland Public Library Boardroom ITEM # ISSUE ACTION 4. Business arising from the minutes 4.1 CEO Evaluation Mr. Playter reported that the process has been completed by the Board . and t4eir positive recommendation has been forwarded to Mr. Fred Flood, CAO of the Town of Midland. 4,2 Trustee's Terms Mr. Molesworth reminded the Board to submit a letter to the Town stating their wish to be re-appointed to the Board. Mr. Moore later suggested a deadline of no later than Wednesday, December' 3, 2003 to allow the Town sufficient time to make these candidates known before the first meeting of the newly elected Town Council. 4.3 Hydro Payments Mr. Molesworth spoke to a memo from Town Treasurer, Mrs. Gignac explaining how the Town pays invoices. Invoices from one month are paid at the end of the following month. Mr. Molesworth offered to bring copies of the monthly Hydro invoices to the Board if this would help them track our commitments. Required Number of Board Meetin2:s At the end of discussions on Hydro payments Mr. Moore raised the issue of the need for the Library to hold ten Board meetings a year. It was agreed that there should be another meeting in November. The next meeting will be Thursday, November 13,2003. 5. Approval of the accounts Moved by: A Campbell Seconded by: D. Moore That the accounts for the month of September 2003 totalling $9,205.97 be approved. CARRIED , 0,- -3 MIDLAND PUBLIC LIBRARY BOARD MEETING Page 3 of 6 [)A TE: October 30, 2003 LOCATION: Midland Public Library Boardroom ISSUE ACTION [TEM # f>>. Reports of Board Committees 6.1 Finance Committee - Art Campbell, Chairman Mr. Campbell distributed a first draft of the 2004 budget that he and Mr. Molesworth have prepared. Mr. Molesworth drew the Board's attention to several lines of the proposed budget that would see change if approved. Operatin2: Bud2:et Payroll Benefits will see the greatest increase with the OMERS pension holiday ending. The Town Treasurer has also advised an increase in the Insurance line based on her projections in this area. Mr. Molesworth drew the Board's attention to a new break down in the Books line of the budget. This line would be divided into four amounts for - Adult, Juvenile, Reference and Talking Books. This will better enable us to track expenditures in each of these collections. Mr. Molesworth put forward the suggestion that the materials budget should be 10% of the Operating Budget. A new line called Computer Software Maintenance will be added if approved. Mr. Allard asked what the impact would be if there was no increase to the Book budget. Mr. Molesworth spoke of the serious consequences of a decline in purchasing power. As the currency and condition of a collection declines so does community interest and it is very difficult to reverse that. Mr. Moore stated that once you take a backward step you will always be in a catch-up mode. Mrs. Walker also spoke of the increasing sophistication of the readers in Midland and the demand for more new materials. Mr. LaPlume asked about the ratio between the Adult and Juvenile collections. Mr. Molesworth explained that the amount for Juvenile reflects an almost 50% increase over what it has been. He went on to explain that the amount for Reference would include purchases of more electronic databases that Midland Library users would be able to access from home on their computers through the Library's web site. Mr. Moore spoke positively about increasing home access to Electronic information but that we would need some way to track its use statistically. Mr. Allard mentioned the new provincial government's announcement of an increase in Hydro rates and the impact this would likely have on the budget. \0c..-l.) MIDLAND PUBLIC LIBRARY BOARD MEETJNG Page 4 of6 DATE: October 30,2003 LOCATION: Midland Public Library Boardroom ITEM # ISSUE ACTION 6. Reports of Board Committees - continued CAPITAL BUDGET 2004 Revenues Under Grants, the $9,000.00 reflects the amount we will receive from the Ontario Trillium foundation. This is for shelving in the Children's Department. This money may arrive this year or next. The Donations (Friends) amount of $3,000.00 is the amount the Friends of the Midland Public Library think they will be able to provide the Library next year. Expenditures The Emergency Door Replacement amount is to replace the doors on the north side of the building and the ones in the stairwell on the main floor. The new doors in the stairwell will be built in such a way to accommodate a new inside book drop. Shelving is a carryover trom last year. Mr. Molesworth explained that the Trillium Grant was supposed to be around $13,000.00 but due to demand was lowered to $9,000.00. The Friends have agreed to make up the difference of $4,000.00. Other miscellaneous expenditures will be made on moving a security camera, book carts, CD cabinets, video cabinet and a baby changing table. The washrooms will become unisex with what is now the men's washroom becoming wheelchair accessible with the baby changing table. 6.2 Strategic Planning Committee - K. Stewart, Chairman In the absence of Mrs. Stewart, Mr. Molesworth asked ifthere were any questions related to the minutes that were distributed. Mr. Playter suggested that we hold off on pursuing focus groups until the new Board is in place. 6.3 Fundraising Committee - G.A. Walker, Chairman A Christmas raffle is being planned again. There will be 2 gift baskets, one with coffee and chocolate etc. and the other from Minds Alive, for children. <. \Dc.-5 MIDLAND PUBLIC LmRARY BOARD MEETING Page 5 of6 ATE: October 30,2003 LOCATION: Midland Public Library Boardroom rEM # ISSUE ACTION New business 7.1 Saturday, 27 December- Close? Mr. Molesworth asked for the Board's direction about this matter. They unanimously supported closing on Saturday, December 27, 2003. 7.2 Budget - Year End Projection and 2004 All topics covered under Finance Committee report. 7.3 Policies/Committees Mr. Molesworth suggested we defer this until there is a new Board. 7.4 Development Charges Development charges are the amount charged developers for each residential unit built to recompense the community for the increased burden on its infrastructure. They are reviewed every five years. There is a calculation which incorporates how much has been invested already by the Municipality and the departments are currently revising their figures for the next five years. The process will last into next year. The Library will be a recipient ofa portion of this money. 7.5 Grants - Trillium & CAP Trillium Foundation Grant was already discussed. Mr. Molesworth announced that the Library had been successful once again in receiving a $4,000.000 grant to purchase and replace one of the Internet computers and a colour printer. 7.6 Board Room Use Mr. Molesworth mentioned that, due to the new Zehyrs store offering free meeting space to non-profit groups, the Library will likely see a decrease in revenue. He went on to suggest that perhaps the Board should consider dropping its charge of $20.00 possibly to zero, in order to keep people coming downtown since more and more of the focus is out at the highway. It was suggested that we advertise the existence of the Boardroom more widely MIDLAND PUBLIC LIBRARY BOARD MEETING DATE: October 30,2003 LOCATION: Midland Public Library Boardroom iTEM # ISSUE 8. Information 8.1 Chief Librarian's report Mr. Molesworth reported that the 125th Anniversary reception with author Richard B. Wright was a success. Mr. Wright and Mrs. Rita Smit were the Library's and Board's choices to receive the 125th medallions. As Mrs. Smith was unable to attend the October 25th reception, she will be invited to the November 13th Board meeting for the presentation. 8.2 Correspondence None 8.3 Other Information 8.3.1 Library Week Ontario Public Library Week was proclaimed by Council. 8.4 Chairman's Closing Remarks to the Board Mr. Playter announced that he will not be re-applying to the Library Board. He thanked the Board for their support and patience. He felt that after 3 terms it was perhaps time for some new people to have the opportunity to serve. 9. Adjournment Moved by: D. Moore That the meeting be adjourned at 8:05 p.m. ~~6.-{~. Chairman of the Board , Chief Librarian ... \()c -\.0 Page 6 of6 ACTION \dy - \ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. TR2003-11 To: Council Prepared By: Paul Gravelle Subject: Public Notice relating Department: Treasury Council to improvements in efficiency and effectiveness of service delivery C.ofW. Date: December 10,2003 Motion # R.M. File No. F10-12558 Date: KGROUND: S. 300(1) of the Municipal Act, 2001 stipulates that: A municipality shall, at least once each calendar year, provide notice to the public of, a) improvements in the efficiency and effectiveness of the delivery of services by the municipality; and b) barriers identifies by the municipality to achieving improvements in the efficiency and effectiveness of delivery of services by them The Ministry of Municipal Affairs has advised that, contrary to our interpretation that a municipality would commence reporting in 2004 on the 2003 calendar year, municipalities must publish their first report by December 31, 2003. ANALYSIS: As such, we respectfully suggest that we report on the 2002 calendar year in 2003. We would then report on the 2003 calendar year in 2004 at the time we report performance measures, being prior to September 30th. Please find attached a draft public notice for Council's consideration. \ 'l", - d... RECOMMENDATION (5): 1. THAT report # TR2003-11 be received and adopted. 2. THAT the draft public notice contained in the said report be posted on the Township's website. -. Respectfully s ~ r Paul Gravelle Treasurer C.A.O' Comments: Date:~ > C.A.O. ~()J.A- J Dept. Head 2 \ dC\ - 3 TOWNSHIP OF ORO-MEDONTE 2002 REPORT IMPROVEMENTS IN THE EFFICIENCY AND EFFECTIVENESS OF SERVICE DELIVERY Effective for the 2002 calendar year, the Ministry of Municipal Affairs, pursuant to Section 300 of the Municipal Act, 2001, requires Ontario municipalities to report on: a) improvements in the efficiency and effectiveness of the delivery of services by the municipality b) barriers identified by the municipality to achieving improvements in the efficiency and effectiveness of the delivery of services by them Please find described below details relating to improvements implemented in 2002 and identified barriers. Council and Staff of the Township of Oro-Medonte shall continue to strive to improve the efficiency and effectiveness of service delivery. IMPROVEMENT IN EFFICIENCY & EFFECTIVENESS OF SERVICE DELIVERY Police Services: Prior to 2002, police services were provided to the municipality from three OPP detachments. In 2002, the municipality constructed an OPP satellite office in the Horseshoe Valley area, allowing police services to be provided by a single detachment, being Barrie. Efficiency was enhanced by having police services coordinated by a single Detachment Commander. The central location of the satellite office has enhanced effectiveness due to improved response times and an increased police presence within the municipality. Cost savings have also been achieved. BARRIERS TO ACHIEVING IMPROVEMENTS Provincial Offences Act charges: Charges laid under the Provincial Offences Act in the County of Simcoe are processed in either the Orillia or Barrie Court Service area. The Township of Oro-Medonte is the only municipality in the County within both Court Service areas. The Detachment Commander of the Barrie detachment of the OPP has established that efficiency and effectiveness improvements could be achieved if charges laid within the Township of Oro-Medonte were all dealt with in the Barrie Court Service area. A request to that effect was made by the Detachment Commander. The request was denied as the caseload in Barrie is such that a transfer of cases from the Orillia Court Service area cannot be accommodated. -\ TOWNSHIP OF ORO-MEDONTE REPORT Dept. Report No. To: Council Prepared By: 'ADM2003-056 Jennifer Zieleniewski, CAO Subject: Department: Council Request to Stop Up and Close Administration Unopened Road Allowance C.ofW. Line 1 North between Ski Trails Road and Date: December 17, 2003 Motion # 20/21 Sideroad West R.M. File No. L07-013183 Date: II BACKGROUND: " On November 12, 2003, correspondence was received from Mr. John Dwinnell requesting that the road allowance known as Line 1 North between Ski Trails Road and 20/21 Side road West (or portion thereof) be stopped up, closed and sold to the correspondent, owner of property in Part of Lot 17, Concession 1 (Roil #4346-001-001-14700). (Attachment #1) A map of the subject area is attached for information (Attachment #2). I IANALYSIS _ The request to stop up, close and sell was circulated to department heads and the following comments were .received: Keith Mathieson Retain Linkages across road allowance by adjacent property owners; property directly north east would be landlocked. Could be used for building lot on both north and south end of road allowance. Sale of the whole right of way would landlock the property (Roll #4346-010-001-17000) on the opposite side of Line 1 North. _ Marilyn Pennycook Retain Paul Eenhoorn Retain Ron Kolbe Dispose 'db -~ Jerry gall Retain Provides access to existing property; possible use as snowmobile trail; environmental concerns with respect to wet land. Planning (Wes Crown) Retain Right of way required by other property; environmental concerns with respect to Dalston Lake Wetland Complex. Given the comments received from staff, it is recommended that the road allowance be retained. RECOMMENDA TION I 1. That Report ADM2003-056 be received and adopted. 2. That Council of the Township of Oro-Medonte retain the road allowance described as Line 1 North between Ski Trails Road and 20/21 Sideroad. 3. That Mr. John Dwinnell be advised of Council's decision. ~spectl~IIY SUb~JL~L nifer Zie eni~U "- Chief Administrative Officer 2 1I-J-r'/ltfft71@0(' '#1 LD 7-131&2;. (~b --3 Dear Marilyn Pennycook November 12, 2003 Further to my telephone conversation I had with you today. I own a twenty-five acre parcel of property in Oro-Medonte township. The location of the property and description are Con. 1 N PT Lot 17 C3W Dalston Wetlands 43-46-001. ( 001-14700) My only access to this property is by the road allowance off of Ski Trails road, to the south or by the road allowance to the north off of the 20/21 side road west. Both of these access points are the 1 st concession road, but are not distinguishable as roads. AU of the other owner's property that border the road allowance ( 1 st concession) back on to this road allowance. The other owners have direct road access to their property from Ski Trail road, Golf Course Road, Hwy 93 or the 20/21 st side road west. I am interested if possible in purchasing the southern road allowance, the north road allowance, or both and was wondering if the township would consider the sale of the road allowance. My property is used purely for recreational purposes, and could never be built upon as it is predominately swamp. Due to the road allowance and current situation, I have had numerous problems with trespassers, and general access for myself is very difficult due to the lack of a road into my property. I do not believe that this road allowance at present will ever be opened as an actual road due to the large swamp it passes through, and serves no other purpose then as an access to my twenty-five land locked acres. If there is a possibility of the purchase of the road allowance, please let me know who to contact, and what steps must be taken. John S . Dwinnell P.O. Box 124 Barrie Onto L4M, 4S9 705-737-0962- Home phone 705-737-9706 - Fax I~, NOr 1 2 2003 Ok0-NlED ~CL~NS~~1'1: -...----- ---- .. /J.-r'-//lUlIl7 ~'-r ~ I ~ b -:i PRWT:BaseMap BaseMap BaseMap O.I~Th~'t:~;n'f#s~25.10.5I<m Comments: Ma rinted on: Fri Nov 2111:02:~ http://1 0.0.0.1 08/onpoint/serv1etlonpoint 11/21/2003 'de -I Dept. Report No. To: Council Prepared By: ADM2003-057 Marilyn Pennycook, Clerk Subject: Department: Council Request to Stop Up and Close Administration Unopened Road Allowance C.ofW. Between Lots 20 and 21, Concession 14 Fronting 2707 Lakeshore Road Date: December 17, 2003 Motion # East R.M. File No. L07-013182 Date: TOWNSHIP OF ORO-MEDONTE REPORT II BACKGROUND: I' On July 10, 2003, correspondence was received from Crawford, McKenzie, McLean, et. al. on behalf of Elizabeth Leigh, requesting that the Township release any interest in that portion of the road allowance between Lots 20 and 21, Concession 14 fronting 2707 Lakeshore Road East. At that time, the property at 2707 Lakeshore Road East was in the process of being sold and the release was a condition of the sale to Digiuseppe. It was Ms. Leigh's solicitor's opinion that the land comprising the original road allowance was owned by Ms. Leigh. After discussion between Mr. McLean and the Township Solicitor, it was agreed that in fact the property in question was owned by the Township and a release of interest given by the Township _ would not satisfy the concerns of either party. Subsequently, correspondence was received on . -November 5, 2003 formally requesting that the portion of the original road allowance between Lots 20 and 21, Concession 14 fronting 2707 Lakeshore Road East be stopped up, closed and sold to the .- new owners (Digiuseppe) of the property. (Attachment #1) As the request remains a condition of . . sale, the former owner, Ms. Leigh, has initiated the application and has remitted the deposit in this instance. A map of the subject area is attached for information. (Attachment #2) \d - ANAL YSIS I The request to stop up, close and sell was circulated to department heads and there is general agreement that the property be disposed of as it is of no value to the municipality and is the sole access to 2707 Lakeshore Road East. Given the comments received from staff, it is recommended that the road allowance be stopped up, closed and sold to the present owners (Digiuseppe). I RECOMMENDATION I 1. That Report ADM2003-057 be received and adopted. 2. That the portion of the original road allowance between Lots 20 and 21, Concession 14 fronting 2707 Lakeshore Road East, be declared surplus to the needs of the municipality. 3. That the applicant be advised of Council's decision. Respectfully submitted, fA' Man~ Clerk /J)1Il~ tfJO , ~\ \ \ 03 2 SENT BY:GRAWFORD, MCKENZIE ... ;11- 5- 3 10:46 Orlllla, Ontarlo.~ 1 705 4B7 Ul~~;# 1/ ~ 1If' 711u-1 (fI EN -r --1fc / .. Crawford, McKenzie, McLean, Wilford Anderson & Duncan LLP BARRlm:RS' SOLICITORS' NOTARI~~ \?c-"2, .J l)on J. CrawFord, Q.C.. B.A., l.IuH.. K. '\\'lIIanl McKenzie. B.A.. La_It. William G. Md.ean, B.A.. LL.D. Karen L. Wilford, LL.B. Timotlly G. AIIdtrlOn, R.i\.. LL.b. Jessica A. Duncan, 8.A.. LL.D Susan C. Iteed, LL.D. Wayne F. Leac:ock, nCom., MI1A., 1.1...8. P.O. RQ~ 510, 40 Coldwater Scr<<:! F.ul Orlllla. Ontario UV 6K4 "elepbOllt (705) 325-2153 Telefax (7US) 325-4913 lntel'net: IIlela""@md2w.~n November 5, 2003 Fax to 487.0133 Corporation of the Township of Oro-Medonte, P. O. Box 100, Oro, Ontario. LOL 2XO Attention: Marilyn pennycook Dear Ms. Pennycook: Re: Elizabeth Leiqh - ReQ'uest'toclose road Further to our previou~ correspondence and telephone conversations with respect to this matter and your telephone conversation with Star Leigh of November 3rd, th:i s will confirm that we will be proceeding to request that the Township close the road allowancE': in front of the property described under PIN 58564-0039. As you are aware, the PIN does not show the Township as the owner of the Road Allowance but merely shows the parcel as "Subject to" any interest the Township might have. You will also recall that when our clients enquired about the road allowance last year, they were assured it had been. closed and that there was no problem. Our clients have asked us to confirm tha.t they will be paying Dearden & Stanton directly to prepare and register a Reference Plan showing the road allowance. Mrs. Leigh has advised us that the Township will require a deposit of $3,000.00 to cover advertising, legal and appraisal costs which they understand could include the costs of purchasing the road allowanc~ from the Township notwithstanding that the title to the property does not show that the Township owns any part of the property. Our clients have ~sked that you provide them with an estimate of the costs of advertising and legal cosL~ prior to them providing the Township with the $3,000.00 deposit required by the Township. Our clients would be pleased to attend at your office to discuss this matter with either yourself or the Mayor should you think this is advisable. It wouln not seem appropriate that they should have to purchase this piece SENT BY:CRAWFORD, MCKENZIE... ;11- 5- 3 10:47 '" . of land from the Township. We look forward to your reply. . Yours very truly, CRAWFORD, McKENZIE, McLEAN, WILFORD, ANDERSON & DUNCAN LLP /' ~-_..,.- ~_... William G. McLean WGM/lb Orillia, Ontario.... 1 705 48701~~;# ~f ~ \" \dC- . _.' LO,. 20- i1 ~.~c~ ~ ill. ~ f.&<<~IIoU- ~. .rk~ m~:1--' --.0----,. .~ !f-t-7AC/lfY/E,0-r#c:< AD EAST' R.~t1 I!~;I , $. t7.79'(P'.w)-~ 1:J~ l~i~io ~\~ \ 303.07'(C,&:M) -'i;:; i 0 ~ I '(n) "'!~ H58'! 8'20.E(Pt~EO 100,70'CP1kM) - . -T----rr ------- DID or l'IIOI . I a.t'WEBT c) _-+-----J r:y , Iv) ~~g .... 1:.':- ..... \ .~,., ,'" Q~ .- 20 AND 21 ~'~ ... CI.~...J CO" III.". , 6 ~. ~.".1 fY\<o.;:t a", ,f,y$ 'i f..... i , \ ' a ~ - - 1- 7..;- - - - , \ !" ~~ 1 \ \ <J'..... \ ~ \ PA \ -.---- ---,---\ 1 \ ..' 0. I{ i1 PART 2 d' Cl.$CdbA-,. 4t-I'~ 8"1 - , r..~ 'cJ ;J ...".. !i/ol. Q'r!.of SC .:'lnS"i ~ bill or fIftIES ,.eomr 860 o~ ,,$' ~ &i """- cy ,> 61 i::::- :--J . '(5' "'t- SSI!'(D.-.s) ~ t.t .~, ~PART 3 ~ \.r) " 41.4' :s. H.;J '2 0lil ~ f1 ~ .. tq GI ';!: ~ Cl:,.,. - ~ p,.' -e- . wilL... _ PIN 585f.:4-0039(LT) 8.15'. ..... t "s ~ i .~~ ~ z ~ SUa-:rEe........ I-AN~ t 5.35' ,.., ~ '0. ~: 0.- '1 ... ,.., CI~ ~~ 2 2' '1 15.20' ~ ~ Q ~ Q;: Jill' -.,} l:1' <- o ---- 'Vj VJ lJ..J CJ -< a () 't . .' \dd -. t TOWNSHIP OF ORO-MEDONTE REPORT DEPT. REPORT NO.: TO: COUNCIL PREPARED BY: EES2003-64 Keith Mathieson SUBJECT: DEP ARTMENT: COUNCIL: Site Plan Agreement - Engineering and Horseshoe Valley Lands Ltd.l Environmental Services C. OF W.: John Boville - Lot 12, Plan 51 M-720 DATE: MOTION #: December 11, 2003 DATE: R. M. FILE NO.: L04-12939 A Site Plan has been received from New Millenium Homes, agent on behalf of Mr. John Boville, to construct a single family home at Lot 12, Plan 51M-720, Highland Drive. This lot is part of the thirteen (13) lot development on Highland Drive that is required to enter into a Site Plan Agreement to ensure no works are constructed outside the approved building envelope. On December 8, 2003, the Site Plan was presented to the Site Plan Committee. All concerns of the Committee and Township staff have been addressed on the revised Site Plan received on December 3,2003 from Jones Consulting Group Ltd., allowing the Township to enter into the Site Plan Agreement and remove the Holding Symbol. 1. THAT Report #EES2003-64 be received and adopted. 2. THAT the Township enters into a Site Plan Agreement with Horseshoe Valley Lands Ltd./John Boville to construct a single family home at Lot 12, Plan 51M-720. 3. THAT a By-law be prepared for Council's consideration to enter into a Site Plan Agreement. /' . 4. THAT'a By-law be prepared for Council's consideration to remove the Holding Symbol on Lot 12, Plan 51 M-720. 4. AND THAT Mr. Boville be notified of Council's decision. RespE?6f~lIy submitted, J j cf Keith Mathieson \~d-~ ~~ , cy?Y. ~\ \b~ yv Farms won't be able to survive higher energy costs, says OF A By Colin McKim The Packet & Times ing net income decreases and will not be able to survive with higher energy costs," said Ron Bonnett. When the current 4.3 cent per kWh cap is lifted in April, consumers will pay a basic fee of 4.7 cents for the first 750 kilowatt hours per month and 5.5 cents per kWh for the balance. Under the Liberal's two-tiered pricing system, farmers will have to pay $42 million Farmers will suffer increases 10 times as hJgh as average consumers when the Liberal's new electricity pricing policy tomes into effect in April, warns the president of the Ontario Federation of Agri- culture. "Ontario farmers are already experienc- 1>cxc ~ \2.-\ -L', hi ~ S \)~ (~',,",b~~" \ \, 'd-c)CJ) more for power per year, the OFA has calcu- lated. This is unfair to farmers who have little room to reduce their usage and generally consume power during off-peak periods when wholesale prices are low, said Bon~ nett. The OFA is asking the government t9 set a fixed price for farmers in the range of 4.3 to 4.6 cents per kWh. The organization representing 40,000 farmers has met several times with minis- ters and other officials since the Liberals took office. "We're interested in helping them get it right, rather than going along with a damag- ing, quick-fix approach," said Bonnett. For more, please see Power on A2. ",C,':.._.. ,C" ," cuttm.gthehigh cost: e grid WOU1d~ centive to . '~hen suppl~e$" ,< THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE SITE PLAN CONTROL BY-LAW NO. 2003-126 \\.0 (.t Being a By-Law to Authorize the Execution of a Site Plan Control Agreement between The Corporation of the Township of Oro-Medonte, Horseshoe Valley Lands Ltd. and John Boville described as lands as follows: Part of Plan-1, Section 51M-720, being Lot 12, Plan 51M-720 Township of Oro-Medonte WHEREAS authority to enter into Site Plan Control Agreements is provided for in Section 41 of The Planning Act, R.S.O., 1990, c. P. 13, as amended, and Council deems it necessary to enter into a Site Plan Control Agreement on the lands described herein; AND WHEREAS By-Law No. 94-149, a By-Law to Designate Parts of the Township as Site Plan Control Areas, was passed by Council for the Township of Oro-Medonte, pursuant to the provisions of The Planning Act, R.S.O., 1990, c. P. 13, as amended; AND WHEREAS the lands referred to in this By-Law are subject to Site Plan Control, pursuant to By-Law No. 94-149; NOW THEREFORE the Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. THAT the Township enter into the Site Plan Control Agreement attached hereto as Appendix "A", on lands described on the attached Schedule "A"; 2. THAT the Mayor and Clerk are hereby authorized to execute the Site Plan Control Agreement on behalf of the Corporation of the Township of Oro-Medonte; 3. THAT the attached Appendix "A" and Schedules "A, B, C and 0" shall form part of this By-Law; 4. THAT this By-Law shall come into force and take effect upon being enacted by Council. By-law read a first and second time this 17th day of December, 2003. By-law read a third time and finally passed this day of ,2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook APPENDIX" A" SITE PLAN AGREEMENT - between - HORSESHOE VALLEY LANDS LTD. (PARTY OF THE FIRST PART) - and - THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE (PARTY OF THE SECOND PART) - and - JOHN SOVILLE (PARTY OF THE THIRD PART) DESCRIPTION OF LANDS Part of Plan-1, Section 51M-720 Being Lot 12, Plan 51M-720 TOWNSHIP OF ORO-MEDONTE COUNTY OF SIMCOE December, 2003 By-Law No. 2003- - \ ~C\ - ~ Section 1 Section 2 Section 3 Section 4 Section 5 Section 6 Section 7 Section 8 Section 9 Section 1 0 Schedule "A" Schedule "B" Schedule "C" Schedule "D" Schedule "E" THE TOWNSHIP OF ORO-MEDONTE SITE PLAN AGREEMENT TABLE OF CONTENTS Covenants by the Owner Covenants by the Township Development Restrictions Development Changes Security Compliance Co-operation Binding Effect Severability of Clauses Save Harmless SCHEDULES Legal Description of Lands Site Plan Deeds and Easements to be Conveyed Itemized Estimate of Cost of Construction Standard Township Letter of Credit 2 'ley - 3 \\o~ -4 SITE PLAN CONTROL AGREEMENT This Agreement made, in quadruplicate, this day of accordance with Section 41 of the Plannina Act. 2003, in BETWEEN: HORSESHOE V ALLEY LANDS LTD. Hereinafter called the "Owner" PARTY OF THE FIRST PART -and- THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Hereinafter called the "Township" PARTY OF THE SECOND PART -and- JOHN BOVILLE PARTY OF THE THIRD PART WHEREAS the Owner has applied to the Township of Oro-Medonte to permit a single family dwelling on lands described in Schedule "A", attached hereto; AND WHEREAS the Township has enacted a By-law to provide for the designation of the lands as a "Site Plan Control Area"; AND WHEREAS the Owner intends to develop the lands in accordance with the Site Plan attached hereto as Schedule "B"; NOW THEREFORE This Agreement Witnesseth THAT in consideration of the mutual covenants hereinafter contained, the parties hereto hereby covenant and agree as follows: 3 \ ~y - 5 1. COVENANTS BY THE OWNER The Owner covenants and agrees as follows: a) The Owner owns the subject lands described in Schedule "A", attached hereto, and has provided the Township with a Registered Deed containing the legal description of the subject lands. b) This Agreement may be registered against title to these subject lands and shall take priority over any subsequent registrations against the title to the subject lands. c) No work shall be performed on the lands, nor any use made of the subject lands with respect to the proposed development, except in conformity with all the provisions of this Agreement. d) The Owner shall, prior to the execution of this Agreement, obtain all necessary permits and approvals from the Township and from all Ministries and Agencies, including, but not limited to, the County of Simcoe. e) The Owner shall, prior to the execution of this Agreement, pay all municipal taxes and charges related to obtaining the approval of these lands for the intended use. f) The Owner shall pay a refundable deposit for such reasonable costs as may be involved to the Township in having its Solicitor, Engineer, Planner and staff, perform any work in connection with this Agreement, including the preparation, drafting, execution, and registration of this Agreement. The Owner acknowledges and agrees that the Owner shall be responsible for the cost of performance of all the Owner's obligations hereunder, unless the context otherwise requires. Every provision of this Agreement, by which the Owner is obligated in any way, shall be deemed to include the words "at the expense of the Owner", unless specifically stated otherwise. The refundable deposit for expenses and actual cost shall be $1,000.00. The Owner shall replenish the refundable deposit, to its full amount, when the expenses and actual costs are submitted by the Township. g) The Owner shall have delivered to the Township, all Transfers/Deeds, Discharges and Easements, or other documents required by Schedule "C", as well as certification from the Owner's Solicitor that the Transfer/Deeds and Easements shall provide the Township with good title, free and clear from all encumbrances. h) No trees shall be cut outside the building envelope, as shown on approved Site Plan Drawing #Lot-12 prepared by Jones Consulting Group Ltd., dated September, 2003, unless dead or diseased. 2. COVENANTS BY THE TOWNSHIP The Township covenants and agrees as follows: a) That the Township has enacted a By-law to permit a single family dwelling described on the Site Plan. b) That the Township agrees that subject to compliance by the Owner with all relevant Municipal By-laws and Provincial Statutes and Regulations, the Owner may proceed to develop the subject lands, as indicated on the Site Plan attached hereto as Schedule "B", subject to the development restrictions contained herein. 3. DEVELOPMENT RESTRICTIONS The Parties hereto acknowledge and agree that any use of the subject lands by the Owner shall be on and subject to the following terms and conditions: 4 \~c'\ -\v a) Site Plan The use and development of the subject lands shall be in accordance with and as set out on the Site Plan, attached hereto as Schedule "B". b) LiahtinQ All lighting systems installed outside, such as floodlights, shall be directed away from any adjacent residential use and/or roadway, not to cause interference in any way. c) Parkin a Areas and Drivewavs All parking areas and driveways shall be constructed, in conformity with Sections 5.19 and 5.20 of By-law No. 97-95, as amended, and the Ontario Building Code Regulation #419/86, and such parking areas, loading and access areas shall be kept free and clear of snow and ice and kept adequately drained. All entrances shall be constructed, as in Schedule "B", attached. The Owner agrees to obtain all necessary approvals from the Ministry of Transportation, County of Simcoe and Township of Oro- Medonte. d) Outside StoraQe No outside storage shall be permitted between any buildings on the premises and any street. Any other outside storage shall be contained in the fenced compound, as identified on Schedule "B". e) GarbaQe StoraQe The Owner agrees to provide suitable storage areas for garbage and waste, as shown on the Site Plan, and to install and maintain litter containers in and around development on the lands. All metal scrap and associated refuse contained in the fenced compound shall be removed on a weekly basis. f) LandscapinQ The Owner shall complete all landscaping and landscaped areas shown on the Site Plan, attached as Schedule "B", as soon as weather permits, and all grading and sodding required, according to any Engineering drawings submitted, shall be done on all lawn areas. g) Erosion and Siltation Control The Owner must take all necessary precautions to prevent erosion and sedimentation of ditches and culverts, slopes, etc., within the Site Plan, and downstream prior to and during construction. The Owner agrees to maintain all erosion and siltation control devices in good repair until vegetative cover has been successfully established. 4. DEVELOPMENT CHANGES The parties acknowledge and agree that there shall be no changes to this Agreement or the Schedules attached hereto, unless and until such changes have been approved by all Parties. It is the intention of the parties that material amendments to this Agreement be properly recorded. Such amendments may take the form of a registered Amending Agreement, an unregistered Agreement, exchange of correspondence, memorandum of Confirmation, or notations on Engineering Drawings. The nature of such record of amendment shall depend on circumstances. 5 \~c\ "'. 5. SECURITY Prior to signing the Agreement, the Owner will deposit with the Treasurer of the Township, to cover the faithful performance of the obligations of the Owner arising under this Agreement, including but not limited to the construction of the works and services identified in Schedule "0" to this Agreement (the "said Work"), the following securities: a) Cash in the amount of one hundred percent (100%) of the estimated cost of the said work, as approved by the Township Engineer and Township Council, or: b) An irrevocable Letter of Credit from a Chartered Bank, issued in accordance with the requirements of Schedule "E", with an automatic renewal clause in the amount of one hundred percent (100%) of the estimated costs of the said works, and as approved by the Township Engineer. The Letter of Credit shall be for a minimum guaranteed period of one (1) year, or such time as the Township decides, and shall be renewed automatically, as necessary, thirty (30) days prior to expiration. c) The Township reserves the right to accept or reject any of these altemative methods of providing securities. Prior to depositing the securities, the Owner's Engineer shall submit an estimate of the cost of the works to the Township Engineer for approval. When the cost estimate has been approved, it will be set out in Schedule "0" of this Agreement and will become the basis for the limits of the securities. d) Any Letter of Credit or security filed with the Township is based upon the estimated cost of completing the various matters prescribed by this Agreement. However, all Letters of Credit and Security received by the Township may be used as security for any item or any other matter which, under the terms of this Agreement, is the responsibility of the Owner, including without limiting the generality of the foregoing, payment of engineering, legal, planning or other costs incurred by the Township, which are the responsibility of the Owner, under the terms of this Agreement. e) Upon written notification by the Owner's agent, certifying that all required works for which the Letter of Credit was submitted have been completed in accordance with the plans submitted and upon confirmation by the Township or its agent that the Owner's obligations under this Agreement have been completed, the Township will return said Letter of Credit. f) If in the event of default of the Owner under any of the provisions of this Agreement, it becomes necessary for the Township to realize on its security or deposits, then the Township shall give, by registered mail, twenty-one (21) day's notice, its intent to draw down on the security or deposit. 6. COMPLIANCE Any action taken by the Township or on its behalf, pursuant to this Agreement, shall be in addition to and without prejudice to any security or other guarantee given on behalf of the Owner for the performance of its covenants and agreements herein, and upon default on the part of the Owner hereunder, the Township shall, in addition to any other remedy available to it, be at liberty to utilize the provisions of Section 325 of the Municipal Act, R.S.O. 1980, Chapter 302, as amended. 7. CO-OPERATION The Owner consents to the registration of this Agreement by the Township, upon the title of the subject lands, at the expense of the Owner and agrees to execute such further and other documents, consents or applications, as required, for the purpose of securing registration and giving effect to the provisions of this Agreement. 6 lCo -~ 8. BINDING EFFECT This Agreement, and everything contained herein, shall be binding upon the successors and assigns of the Parties hereto, and upon the lands described in Schedule "A", attached hereto, such Schedule being a legal description of the lands, and it is further agreed that this Agreement shall be prepared, approved and registered on title. 9. SEVERABILITY OF CLAUSES Should any Section, Subsection, Clause, Paragraph or Provision of this Agreement be declared by a Court of competent jurisdiction to be invalid, the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the provision so declared to be invalid. 10. SAVE HARMLESS The Owner, on behalf of itself, its successors and assigns, agrees to indemnify and save harmless, the Township from and against any and all claims, suits, actions and demands whatsoever, which may arise either directly or indirectly by reason of any work or service performed by the Township, its servants or sub-contractors in order to complete the work or services required to be completed under this Agreement, provided the subject matter of such action, suits, claims or demands was not caused intentionally or through gross negligence on the part of the Township, its servants or agents or sub-contractors. SIGNED, SEALED AND DELIVERED IN WITNESS WHEREOF, the Parties hereunto have affixed t I respective seals under the hands of their proper officers duly authorized i t at ehalf. ) The Corporation of the ) Township of Oro-Medonte ) ) per: ) ) ) J. Neil Craig, Mayor ) ) ) ) Marilyn Pennycook, Clerk ) 7 \ SCHEDULE" A" NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Lands Ltd. and John Boville. LEGAL DESCRIPTION OF LANDS Part of Plan-1, Section 51M-720, being Lot 12, Plan 51M-720. 8 SCHEDULE "B" \\.pC\ .10 NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Lands Ltd. and John Boville. SITE PLAN Site Plan is not in a registerable form and is available from the Township of Oro-Medonte. Drawing #Lot-12 prepared by Jones Consulting Group Ltd. dated September, 2003. S-1 prepared by Tacoma Steckley Engineering dated December 1, 2003. 9 SCHEDULE "C" \\1; "" \ I NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte, Horseshoe Valley Lands Ltd. and John Boville. DEEDS AND EASEMENTS TO BE CONVEYED All title documents shall be properly drawn and executed by the parties, with the appropriate Lot or Block Number inserted in the description of the document, and the registered Plan Number shall be left blank, to be inserted by the Solicitors for the parties after the Plan is registered and a Plan Number assigned. The consideration for all conveyances shall be the sum of Two Dollars ($2.00) and the cost of preparation, execution and registration thereof, shall be borne by the Owner. All documents to be registered, shall be prior approved by the Solicitor for the Township. The following land and easement shall be conveyed: 1.0 LANDS TO BE CONVEYED TO THE TOWNSHIP N/A 2.0 DRAINAGE EASEMENTS TO BE CONVEYED TO THE TOWNSHIP N/A 10 SCHEDULE"D" \ ~C\ .. \~, NOTE: It is understood and agreed that this Schedule forms part of the Site Plan Agreement between the Township of Oro-Medonte. Horseshoe Valley Lands Ltd. and John Boville. ITEMIZED ESTIMATE OF COST OF CONSTRUCTION ITEMIZE CONSTRUCTION ESTIMATE 1. AMOUNT 2. LETTERS OF CREDIT AMOUNT Letter of Credit to be provided by the Owner to ensure completion of all works required under the terms of this Agreement, as noted in Sections 1 and 5 herein. $1,000.00 (refundable deposit) II . , THE CORPORATION OF THE MUNICIPALITY OF ORO-MEDONTE BY-LAW NO. 2003-127 \\y\) -\ Being a By-law to remove the Holding Symbol applying to lands at Lot 12, Plan 51M-720 on Highland Drive (Roll #4346-010-002-03516) WHEREAS the Council of the Corporation of the Township of Oro-Medonte is empowered to pass By-laws to remove a Holding provision pursuant to Section 36 of the Planning Act, R.S.O. 1990, c.P.13. AND WHEREAS Council deems it appropriate to remove the Holding provision applying to the subject lands; NOW THEREFORE the Council of the Corporation of the Township of Oro-Medonte enacts as follows: 1. Schedule 'A15', to Zoning By-law No. 97-95 as amended, is hereby further amended by removing the Holding provision applying to lands known as Lot 12, Plan 51M-720 on Highland Drive (Roll #4346-010-002-03516) as shown on Schedule 'A' attached hereto and forming part of this By-law. 2. This By-law shall come into effect upon the date of passage hereof, subject to the provisions of the Planning Act, as amended. By-law read a first and second time this 17th day of December, 2003. By-law read a third time and finally passed this day of ,2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn Pennycook .. " Schedule IAI 10 By-Law \ ~b -J This is Schedule 'A' to By-Law passed the day of p Mayor J. Neil Craig ~ N Clerk Marilyn pennycook n Property subject to the re 0 L...Jthe holding symbol. t Township of Oro-Medonte \19c THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2003-129 Being a By-law to Amend By-law Number 2001-001 (To authorize a decrease in the speed limit on certain roads within the Township of Oro-Medonte) WHEREAS the Highway Traffic Act, R.S.O., 1990, Chapter H.8, as amended, Section 128(2), authorizes the Council of a municipality to pass By-laws to prescribe a lower rate of speed for motor vehicles on a highway or portion of highway under its jurisdiction; ... AND WHEREAS By-law No. 2001-001 authorized a decrease in the speed limit on certain roads within the Township of Oro-Medonte to 60 km/h; AND WHEREAS it is deemed necessary and expedient that the speed limit for motor vehicles on certain portions of highways under the jurisdiction of the Township of Oro- Medonte be decreased; NOW THEREFORE the Council of The Corporation of the Township of Oro-Medonte hereby enacts as follows: 1. That Schedule 'A' to By-law No. 2001-001 be amended by adding the following: Name of Highwav From To North Side of Bass Lake Sideroad East 15th Line North Harvie Settlement Road 2. That this by-law shall come into force and take effect on the date of its final passing. Read a first and second time this 17th day of December, 2003. Read a third time and finally passed this day of ,2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE Mayor, J. Neil Craig Clerk, Marilyn pennycook Il THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE BY-LAW NO. 2003-128 BEING A BY -LAW TO CONFIRM THE PROCEEDINGS OF THE COUNCIL MEETING HELD ON WEDNESDAY, DECEMBER 17, 2003. THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE HEREBY ENACTS AS FOLLOWS: 1. THAT the action of the Council at its Council Meeting held on Wednesday, December 17, 2003, and in respect to each Motion, Resolution and other actions passed and taken by the Council at its said Meeting is, except where prior approval of the Ontario Municipal Board is required, hereby adopted, ratified and confirmed. 2. THAT the Mayor and the proper Officials of the Township are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required and to execute all documents as may be necessary on behalf of the Council of the Corporation of the Township of Oro- Medonte. And, the Clerk is hereby authorized and directed to affix the corporate seal to all said documents. BY-LAW READ A FIRST AND SECOND TIME THIS 17th DAY OF DECEMBER, 2003. BY-LAW READ A THIRD TIME AND FINALLY PASSED THIS 17th DAY OF DECEMBER, 2003. THE CORPORATION OF THE TOWNSHIP OF ORO-MEDONTE 'J Mayor, J. Neil Craig Clerk, Marilyn Pennycook